Brother MFC-740 manual

MF C-730 MF C-740 ® O WNER’S M ANU AL[...]

Legal and safety requir ements T elecommunication Authorities (P .T .T .s) require that this product is manufactured specifically for the country into which it is originally imported for sale by Brother . Brother advises that this product may not function correctly and does not of fer any warranty should this product be used on any other public exc[...]

REQUEST TO INSTALL SOCKETS This equipment needs to be connected to a new-style modular telephone socket. If your telephone line does not have such a socket, your local Telephone Area Sales Office can fit one for you. If you have extensions that need re-wiring, your Telephone Area Sales Office can also do this for you, or you can do it yourself usin[...]

Or dering Accessories and Supplies For the best quality results use only genuine Brother accessories. These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0161 931 2258 or fax number 0161 931 2218. Description Item Ink Cartridge <black> LC02BK Ink Cartridge <cyan>(b[...]

T able of Contents i 1 Introduction Using This Manual ................................................................................. 1 Finding Information .............................................................................. 1 Symbols Used In This Manual .............................................................. 2 About Fax Machines[...]

ii TABLE OF CONTENTS 5 Initial Setup Getting Started ..................................................................................... 35 Setting the Dialling Mode (T one/Pulse) ............................................. 35 Setting the Date and T ime ................................................................... 35 Setting the Station I[...]

iii TABLE OF CONTENTS Polling ................................................................................................. 55 Secure Polling ................................................................................. 55 Setup for Polling Receive ............................................................... 55 Setup for Polling Receive [...]

iv TABLE OF CONTENTS 9 Telephone (Voice) Operation Making V oice Calls .............................................................................. 77 Manual Dialling .................................................................................. 77 Full-Duplex Digital Speakerphone (Only for MFC-740) ................... 77 One T ouch Dialling [...]

v TABLE OF CONTENTS Copy Brightness .................................................................................. 96 Copy Contrast ..................................................................................... 96 Selecting a Single Colour (One Colour) ............................................. 97 Memory Full Message .................[...]

vi TABLE OF CONTENTS 13 Using MFC as Printer Features ............................................................................................... 1 15 Printer Driver ..................................................................................... 1 16 Choosing the Right Kind of Paper .................................................. 116 M[...]

vii TABLE OF CONTENTS If you are using W indows NT ® W orkstation V ersion 4.0: ................ 138 If you are using W indows ® 3.1 or 3.1 1: ........................................... 140 If you are using W indows ® 95 or 98: ................................................ 140 Installing Br other Drivers for your MFC-740 in W indows ® .....[...]

viii TABLE OF CONTENTS The Control/Maintenance T ab ....................................................... 162 Monitor Calibration ...................................................................... 163 Bi-Directional Printing ..................................................................... 163 Maintenance .................................[...]

1 Using This Manual Thank you for purchasing a Brother multifunction center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However , you can use your MFC to its fullest potential by taking a few minutes to read this manual. Additionally , your MFC has a Help Key for assistance. Press H[...]

2 CHAPTER ONE Symbols Used In This Manual Note or additional information. The MFC may be damaged or may not work correctly if this is not observed. W arning. Damage can result if this is not observed. About F ax Mac hines If you are a first-time fax machine user , fax operation might seem a little mysterious. Y ou will soon get used to the unusual [...]

3 INTRODUCTION When your MFC is in Fax/T el mode, it answers with a short beep. After this beep, the fax machine listens for CNG tones, and then responds with receiving tones if the CNG tones are present. If it is a voice incoming call, the MFC makes an attention sound. The fax “handshake” is the time in which the sending machine’ s CNG tones[...]

4 CHAPTER ONE MFC-730 Contr ol P anel Overview 1 Te l Use to shuttle the line between handset and monitor speaker . 2 R (Recall) Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a P ABX. 3 Redial / P ause Redials the last number called. Also inserts a pause [...]

5 INTRODUCTION 12 Brightness Lets you adjust the brightness of the whole image to be lighter or darker . 13 P aper T ype Use this key to temporarily change the paper type setting for Copy and V ideo Printing modes. 14 Copy Quality Use this key to temporarily change the quality and type of original for Copy and V ideo Printing modes. 15 Colour Copy [...]

6 CHAPTER ONE MFC-740 Contr ol P anel Overview Volume Help / Broadcast MIC Start Stop Shift Record Erase Play On / Off Line Reset Ink Management Copy Quality Enlarge / Reduce Paper Type Brightness Mono Copy Colour Copy Resolution Mode Tel - Index R High Low Redial / Pause Speed Dial ABC DEF GHI JKL MNO P QR S TUV WXY Z Speaker Phone Clear Menu Set [...]

7 INTRODUCTION 13 Brightness Lets you adjust the brightness of the whole image to be lighter or darker . 14 P aper T ype Use this key to temporarily change the paper type setting for Copy and V ideo Printing modes. 15 Copy Quality Use this key to temporarily change the quality and type of original for Copy and V ideo Printing modes. 16 Colour Copy [...]

8 CHAPTER ONE[...]

Brother Colour Suite 1 CD-ROM* Owner ’ s Manual Paper T ray Document T ray T elephone Handset Ink Cartridges Document Wire Extension Paper Wire Extension T elephone Line Cord Handset Curled Cord Dust cover Starter Coated Paper (Ink Jet Paper) Printer Drive Floppy Disks** 9 P ac king List Make sure y ou have the follo wing items: 2 CHAPTER TWO MFC[...]

10 CHAPTER TWO Choosing a Location Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone socket and a standard, earthed electrical socket. Choose a location where the temperature remains between 10 ° C and 32 ° C (50 ° –90 ° F). A void placing your MFC wh[...]

11 MFC SETUP AND CONNECTIONS Assembly 1 Connect the handset. Connect the longer end of the curled handset cord to the MFC and the shorter end to the handset. 2 Connect the power cord. When you connect the power , the screen alternately displays SET CARTRIDGES OFFLINE PLS OPEN COVER OFFLINE 3 Connect the telephone line cord. Connect one end of the t[...]

12 CHAPTER TWO IMPORT ANT: If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with[...]

13 MFC SETUP AND CONNECTIONS 4 Attach the paper wir e extension to the multi-purpose sheet feeder . Paper Wire Extension Multi-purpose Sheet Feeder 5 Attach the document wire extension. Document Wire Extension[...]

14 CHAPTER TWO 6 Attach the paper tray to the paper output slot to prevent paper jams and maintain print quality . Paper T ray Paper Output Slot 7 Attach the document tray . Document T ray 8 Pull out the plastic extension of the document tray . Plastic Extension[...]

15 MFC SETUP AND CONNECTIONS 9 Loading paper in the multi-purpose sheet feeder (paper cassette). A Open the multi-purpose sheet feeder cover . Multi-purpose Sheet Feeder Cover B Fan the paper well. Load the paper . Make sure the printing surface is towards you and the paper level is stacked below the paper guide line. Paper Guide Line C Adjust the [...]

16 CHAPTER TWO 10 Attaching Dust Cover A Attach the dust cover to the multi-purpose sheet feeder cover , pressing the dust cover sides around the feeder until they snap into place. B Close the multi-purpose sheet feeder cover . W ARNING It is essential to keep the dust cover on your MFC to prevent dust from entering the print mechanism. Using the d[...]

17 MFC SETUP AND CONNECTIONS Installing the Ink Car tridges 1 Be sure that the power is on. The screen alternately displays SET CARTRIDGES OFFLINE PLS OPEN COVER OFFLINE 2 Open the top cover by pulling it toward you. The print head will move left to its replacement position after a few seconds. 3 Open the ink cartridge cover by pinching the clip as[...]

18 CHAPTER TWO 4 Remove the yellow shipping cover by lifting it up and out. Y ellow Shipping Cover W e recommend that you install the ink cartridges from left to right in this order: Black, Y ellow , Cyan, Magenta. Keep the yellow shipping cover in a safe place. Y ou will need it in the future when you replace the print head. 5 Open the Black ink c[...]

19 MFC SETUP AND CONNECTIONS 7 Each colour has its own correct position. Insert the Black ink cartridge, matching the markings of the colour indicators on the print head as a guide. Please be careful not to push down the switch bar shown in the right side of the illustration, when inserting a cartridge. Switch Bar 8 Repeat Steps 5–7 to install ea[...]

20 CHAPTER TWO 11 Press 1 on the dial pad for each colour , as prompted (for initial setup only) within 1 minute. The MFC will enter a cleaning cycle for approximately 6 minutes. The screen alternately displays CLEANING BLACK and PLEASE W AIT . The ink dot counter will be set automatically for each colour , so the MFC can warn you with an error mes[...]

21 MFC SETUP AND CONNECTIONS ■ Once you open an ink cartridge, install it in the MFC and use it up within six months of installation. Use unopened ink cartridge by the expiry date printed on the cartridge box. ■ DO NOT refill the ink cartridges. Attempting to use refilled cartridges may cause damage to the print head and will void your product [...]

22 CHAPTER TWO Using Extension T elephones It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatis[...]

23 MFC SETUP AND CONNECTIONS Connecting an External T elephone Answering De vice (T AD) Sequence Y ou might choose to connect an additional answering machine. When you have an external T AD on the same telephone line as the machine, the T AD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over t[...]

24 CHAPTER TWO Outgoing Message (OGM) of External T AD T iming is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Limit your speaking to 20 seconds. 2 Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of auto[...]

25 The quality of your document can be affected by the kind of paper you use in the MFC. Y ou can use plain paper , coated paper , transparencies, glossy paper , or ganizer paper , and envelopes. W e recommend testing various papers before purchasing large quantities. For best results, use Brother special coated paper , glossy paper , and transpare[...]

26 CHAPTER THREE ■ Brother coated (ink jet) paper is coated only on one side. Make sure this whiter (coated) side is facing up toward you. Therefore, when loading paper in the paper cassette, make sure that the whiter side (the coated side) is facing up. ■ The coated side of glossy paper is shiny . Do not touch the shiny side. Load glossy paper[...]

27 P APER ■ Curled or damaged paper may cause paper jams and misfeeds. If the paper is curled, straighten it as much as possible by rolling it in the opposite direction to the curl. ■ For optimum output quality , we recommend you use only genuine Brother paper . ■ If paper will not load from the feeder , try the manual feed slot. Print Area T[...]

28 CHAPTER THREE Do not use the following types of paper and envelopes: ■ Damaged, curled, wrinkled, or irregularly shaped paper and envelopes ■ Extremely shiny or highly textured paper and envelopes ■ Envelopes with clasps ■ Envelopes of baggy construction ■ Envelopes not sharply creased ■ Embossed envelopes ■ Paper and envelopes alr[...]

29 User -Friendl y Pr ogramming W e have designed your Multi-Function Center with on-screen programming and a Help key . User-friendly programming helps you take full advantage of all the functions your MFC has to offer . Since your programming is done on the LCD, we have created step-by- step on-screen prompts to help you program your MFC. All you[...]

30 CHAPTER FOUR Alternating Displa ys The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below , showing you that when you place a document in the feeder , you can either dial a number to send it as a fax or pres[...]

31 ON-SCREEN PROGRAMMING 2. SETUP RECEIVE Function Description Factory Set Chapter 1. RING DELA Y Number of rings before the RING DELA Y :02 6 MFC answers in Fax/T el, TOLL SA VER:OFF Fax or T AD (Message (MFC-740) Manager for MFC-740) mode. 2. F/T RING TIME Sets the time for “F/T pseudo ring” 30 6 in Fax/T el mode. 3. F AX DETECT Receive fax m[...]

32 CHAPTER FOUR 4. REMAINING JOBS Function Description Factory Set Chapter Check which jobs are in 7 memory or cancel a delayed fax (timer) or polling job. 5. INTERRUPT Function Description Factory Set Chapter Send a fax now , even if you 7 have the MFC set to send a fax later, or if you have it set for Polling. 6. SET QUICK-DIAL Function Descripti[...]

33 ON-SCREEN PROGRAMMING 0. MISCELLANEOUS Function Description Factory Set Chapter 1. NOT USED —— — IN THIS MODEL 2. CALLER ID V iew and dial back, or print a ON 6 list of the last 30 Caller IDs stored in memory . 1. Fax Functions (continued) 8. SETUP T AD (MFC-740 Only) Function Description Factory Set Chapter 1. MESSAGE STORE Select if memo[...]

34 CHAPTER FOUR Function Description Factory Set Chapter 1. TEST PRINT Use these functions when you — 13 2. VER TICAL ALIGN need to adjust the print — 13 3. BI-DIR PRINT quality . ON 13 2. Printer Functions Function Description Factory Set Chapter 1. P APER TYPE Identify the type of paper in PLAIN 11 the cassette. 2. QUALITY Select Draft, Norma[...]

5 CHAPTER FIVE Initial Setup 35 Getting Star ted Setting the Dialling Mode (T one/Pulse) Y our MFC is initially set to TONE . If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below . 1 Press Menu , 1 , 1 , 1 . The screen prompts you to select T ONE or PULSE . DIALLING:TONE DIALLING:PULSE 2 Use or to sel[...]

36 CHAPTER FIVE 1 Press Menu , 1 , 1 , 2 . The screen prompts you to enter the year . ENTER YEAR:XX 2 Enter the last two digits of the year . (for example, enter 00 for the year 2000) 3 Press Set . The screen prompts you to enter the month. ENTER MONTH:XX 4 Enter two digits for the month (for example, enter 09 for September , or 10 for October). Th[...]

37 INITIAL SETUP As an example, your MFC is installed in the United Kingdom, is to be used for both fax and voice calls, and your national telephone number is 0161-444 5555, then you must set the fax and telephone number parts of your station ID as: +44 161-444 5555 1 Press Menu , 1 , 1 , 3 . The screen prompts you to enter your fax number . FAX: 2[...]

38 CHAPTER FIVE Entering T ext When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # , and don’t have printed letters because they are used for special characters. By pressing the appropriate number on the [...]

39 INITIAL SETUP Setting the Beeper V olume Y ou can set the beeper to LOW , HIGH or OFF . The MFC comes set to LOW . When the beeper is set to LOW or HIGH , the MFC beeps every time you press a key or make an error , and at the end of sending or receiving a fax. 1 Press Menu , 1 , 1 , 4 . 2 Press or to select your setting. 3 When the screen displa[...]

40 CHAPTER FIVE Setting the Cloc k Change Y ou can easily let the MFC’ s clock gain or lose one hour by using this feature. 1 Press Menu , 1 , 1 , 6 . The screen displays TO SUMMER TIME ? SELECT { } & SET 2 Press or to select Summer Time to gain an hour or W inter time to lose an hour . 3 Press Set . 4 Press 1 to change to W inter T ime or Su[...]

41 INITIAL SETUP Setting the Ring V olume Y ou can adjust the ring volume when your MFC is idle. Y ou can turn the ring OFF . Press or to adjust the volume level. W ith each key press, the MFC rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new [...]

42 CHAPTER FIVE[...]

43 Basic Receiving Operations Select Answer Mode Answer Mode For ( means light off. means light on.) 1. Manual Y ou must answer all calls yourself. If you hear fax tones, press Start to begin receiving the fax, then hang up. 2. Fax The MFC automatically answers every call as a fax call. Y ou cannot receive a voice call, but you can dial out and mak[...]

44 CHAPTER SIX 4. TA D This is the only setting in which you can use an external answering machine. Y our telephone answering device is connected to your machine, and answers every call. Once the external telephone answering device (T AD) answers, the machine listens for fax tones. If it detects fax tones, Fax messages are printed. The T AD setting[...]

45 SETUP RECEIVE Setting the Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers. 1 Press Menu , 1 , 2 , 1 . 2 Press Set . 3 Press or to select how many times the line rings before the MFC answers (01-04). 4 Press Set when the screen displays your selection. 5 Press Stop to exit. Setting the F/T (F ax/T [...]

46 CHAPTER SIX IMPOR T ANT! This MFC does not re-generate ringing conditions to any extension telephones. Any such extension telephones will only ring during the period set on ring delay . Recor ding the F ax/T el Outgoing Announcement (F/T MESSA GE) (Onl y for MFC-740) This is the announcement played by your MFC (not an external T AD) when someone[...]

47 SETUP RECEIVE In case Fax Detect does not work, because of a poor phone line connection, just press Start or press the Activation Code 5 1 . 1 Press Menu , 1 , 2 , 3 . 2 Use or to select ON , SEMI or OFF . 3 Press Set when the screen displays your selection. 4 Press Stop to exit. If you’ve set the feature to ON, but your MFC doesn’t automati[...]

48 CHAPTER SIX Reception into Memory As soon as the paper cassette becomes empty during fax reception, the screen will display “ CHECK P APER ”; please put some paper in the paper cassette (see chap. 2). If the MEMOR Y RECEPTION function is ON at this time… The current fax reception will continue, with the remaining page(s) being stored in me[...]

49 SETUP RECEIVE Advanced Receiving Operations Operation from an External or Extension T elephone An external phone is a telephone that is plugged into your MFC (either into the MFC’ s EXT socket or into the back of the connector that plugs into the telephone wall socket). An extension phone is another phone on the same phone number as your MFC, [...]

50 CHAPTER SIX If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring T ime and press # 5 1 between the F/T pseudo-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the MFC by pressing 5 1 . Changing Remote Codes Remote Codes might not work with some telephone systems. Th[...]

51 SETUP RECEIVE Caller ID (Caller IDentification) (Only for the UK) Caller ID is a telephone service that allows the subscriber to see a display of the caller ’ s phone number as the telephone rings. It is a fast way to screen your calls. Y ou can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’ [...]

52 CHAPTER SIX How Does the Caller ID W ork? The Caller ID Appears on the Displa y When Y our T elephone Rings As your telephone rings, the display shows you the caller ’ s phone number . Once you pick up the handset, the caller ’ s ID disappears. Y ou will see up to the first 16 characters of the number on the display . Helpful Hints ■ If ?[...]

53 SETUP RECEIVE Selecting a Caller ID from the Memory for Call Reply Y ou can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “on- hook” to the opposite party associated with a Caller ID number wh[...]

54 CHAPTER SIX In certain circumstances, you may not be able to use this feature due to the type of CALLER ID service or the type of telephone system you or the other party is using. T o Activ ate Certain Network Services When Using Call Reply It may be desired (in order to activate certain network services), to insert a special prefix to be dialle[...]

55 SETUP RECEIVE Clearing the Caller ID Stored in Memory For the effective use of the memory , it is recommended that you should clear the Caller ID stored into memory by pressing Clear when the display shows the number . Printing Caller ID List 1 Press Menu 1 , 0 , 2 . 2 Press or to select PRINT REPORT . 3 Press Set . 4 Press Start . P olling Poll[...]

56 CHAPTER SIX 2 Press or to choose ST ANDARD . 3 Press Set . The screen prompts you to enter the fax number you want to poll, and then to press Start . ENTER FAX NO. ONLINE THEN PRESS START ONLINE 4 Enter the fax number you are polling. 5 Press Start . The screen displays DIALLING . Setup for Polling Receive with Secure Code Y ou need to make sure[...]

57 SETUP RECEIVE Setup Delayed Polling Receive Y ou can set your MFC to begin Polling Receive at a later time. 1 Press Menu , 1 , 2 , 7 . The screen displays POLLING:STANDARD SELECT { } & SET 2 Press or to choose TIMER . 3 Press Set . 4 The screen prompts you to enter the time you want to begin polling. SET TIME=15:25 5 Enter the time (in 24-ho[...]

58 CHAPTER SIX 4 If you selected ST ANDARD , the screen prompts you to enter the fax number you want to poll, and then to press Start . ENTER FAX NO. ONLINE THEN PRESS START ONLINE • If you selected SECURE , enter a four-digit number and press Set . • If you selected TIMER , enter the time (in 24-hour format) you want to begin polling and press[...]

Bef ore Y ou Begin ■ Documents must be between 7.0 and 21.6 cm wide, and 12.7 and 35.6 cm long. Y our MFC can only scan an image 20.8 cm wide, regardless of how wide the paper is. ■ Make sure you insert documents face down , top edge first . ■ Adjust the paper guides to fit the width of your document. Paper Guides ■ The automatic document f[...]

60 CHAPTER SEVEN ■ Make sure documents written with ink are completely dry . ■ T o set different resolutions for each page of a multi page document, refer to “Multiple Resolution T ransmission”. Resolution When you have a document in the feeder , you can use the Resolution key . Press Resolution continuously until you see the LEDs change. R[...]

61 SETUP SEND A utomatic T ransmission This is the easiest way to send a fax. IMPOR T ANT : Do not pick up the handset –– OR –– press Speaker Phone (for MFC-740). 1 Insert the document face down in the feeder . 2 Enter the fax number using One T ouch, Speed Dial, T el-index or the dial pad. 3 Press Start . The MFC starts scanning the docume[...]

62 CHAPTER SEVEN If you try to scan in and store a 51st fax, the MFC will send it immediately , without storing it in memory . If you get a MEMOR Y FULL message while scanning the first page of a fax, press Stop to cancel a scan. If you get a MEMOR Y FULL message while scanning in a subsequent page, you'll have the option to press Start to tra[...]

63 SETUP SEND Basic Sending Operations Composing an Electr onic Co ver P age The cover page is sent to the receiving party’ s machine. Y our cover page includes the name stored in the One T ouch or Speed Dial memory , if you have used this feature to start the call. The cover page indicates the fax is from your Station ID, and the number of pages[...]

64 CHAPTER SEVEN 5 Press Set . 6 Press or to view the comment selections. 7 Press Set when the screen displays your selection. 8 Enter two digits to indicate the number of pages you are sending. (Enter 00 to leave the number of pages blank.) If you make a mistake, press to back up and re-enter the number of pages. 9 Press Set . The screen displays [...]

65 SETUP SEND Using a Printed Co ver P age If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1 Press Menu , 1 , 3 , 1 . 2 Press or to select PRINT SAMPLE . 3 Press Set when the screen displays your selection. 4 Press Start . Y our MFC prints a copy of your cover page. === COVER [...]

66 CHAPTER SEVEN Ad v anced Sending Operations Over seas Mode Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the MFC work better for such calls. After you send a fax using this feature, the feature turns itself of f. 1 Insert the document. 2 Press Menu , 1 , 3 , 5 . 5.OVERSEAS MODE 3 Press or to sele[...]

67 SETUP SEND 4 If you set Call Reservation to ON , press Set when the screen displays your selection. The screen displays the current setting for Call Back Message. CALL MESSAGE:OFF CALL MESSAGE:ON 5 Press or to select ON (or OFF ). 6 Press Set when the screen displays your selection. 7 Press 1 if you want to select additional settings. The displa[...]

68 CHAPTER SEVEN 5 Press 1 to select DOC –– OR –– Press 2 to select MEMOR Y . If you select 1.DOC , the MFC will not start scanning the document until the time it is due to be sent, so the document must be left in the feeder . 6 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu –– OR –– Pr[...]

69 SETUP SEND 3 Press Help/Broadcast . Y ou will be prompted to press the next number . 4 Enter the next number . Example: Speed Dial 5 Press Help/Broadcast . 6 Enter the next fax number . Example: Manual dialling, using the dial pad. 7 Press Start . Y our MFC will read the documents into memory and then start sending faxes to all the numbers you e[...]

70 CHAPTER SEVEN Setup f or P olling T ransmit Polling T ransmit is when you set up your MFC to wait with a document so another fax machine can retrieve it. 1 Place document to be retrieved in feeder . 2 Press Menu , 1 , 3 , 8 . 3 The screen displays POLLING:STANDARD SELECT { } & SET 4 Press or to choose ST ANDARD . 5 Press Set . The screen dis[...]

71 SETUP SEND 5 Enter a four-digit number , and press Set . 1.DOC 2.MEMORY 6 Press 1 to select DOC if you want your MFC to scan the printed document as it is polled –– OR –– Press 2 to select MEMOR Y . 7 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu –– OR –– Press 2 if you are finished[...]

72 CHAPTER SEVEN 2 If you have more than two jobs waiting, use or to select the job you want to cancel. Press Set when the screen displays your selection. — OR — If you have only one job waiting, go to step 3. #02 SALES REPORT 1.CLEAR 2.QUIT 3 Press 1 to cancel — OR — Press 2 to exit without cancelling. T o cancel another job, return to ste[...]

73 Storing Number s f or Easy Dialling Y ou can set up your MFC to do three types of easy dialling: One T ouch, Speed Dial and Groups for Broadcasting of faxes. Storing One T ouc h Dial Numbers Y ou can store 24 fax/phone numbers that you can dial by pressing one key . Y ou can also store names with these numbers. Even if you lose electrical power [...]

74 CHAPTER EIGHT 6 Press Set . The screen prompts you to select the type of number this is. Use or to select the type you want. FA X a fax number TEL a telephone (voice) number F/T both a fax and telephone (voice) number 7 Press Set . 8 Return to Step 2 to store another One T ouch Dial number — OR — Press Stop to exit. When you dial a One T ouc[...]

75 SETUP QUICK-DIAL NUMBERS 8 The screen prompts you to select the type of number this is. Use or to select the type you want. FA X a fax number TEL a telephone (voice) number F/T both a fax and telephone number 9 Press Set . 10 Return to Step 2 to store another Speed Dial number –– OR –– Press Stop to exit. Changing One T ouc h and Speed D[...]

76 CHAPTER EIGHT 1 Press Menu , 1 , 6 , 3 . The screen displays SELECT ONE-TOUCH 2 Select a One T ouch Dial key where you wish to store the number . (For example, press One T ouch Dial key 02 to use as a Group.) SETUP GROUP:GO ENTER & SET 3 Use the dial pad to enter the Group Number (for example, press 1 for Group 1). 4 Press Set . T o include [...]

Making V oice Calls Y ou can use your MFC to make voice telephone calls, by dialling manually or by using One T ouch or Speed Dial memory . Y ou can use the handset, or if you have the MFC-740 you can use the Speaker Phone to make and receive calls. The “Full-duplex” digital Speaker Phone allows you to operate the phone hands free, or allows mo[...]

78 CHAPTER NINE One T ouch Dialling 1 Pick up the handset –– OR –– press Speaker Phone . 2 When you hear a dial tone, press the One T ouch Dial key of the location you want to call. 3 T o hang up, replace the handset –– OR –– press Speaker Phone . If you try to use a One T ouch location with no number stored in it, you hear a warnin[...]

79 TELEPHONE (VOICE) OPERA TION On Hook Dialling 1 Dial the number by using the dial pad or One T ouch Dial key , or Speed Dial and then two-digit Speed Dial number . 2 The number you are dialling, or the name you have stored for One T ouch or Speed Dial is displayed on the LCD. 3 Press Start . 4 Pick up the handset when you hear the other end from[...]

80 CHAPTER NINE Using access codes is easy . Sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. T o take advantage of low rates, you can store the access codes or long-distance carriers as One T ouch and Speed Dial numbers. T one/Pulse If you h[...]

10 CHAPTER TEN Remote Fax Options (Only for MFC-730) 81 This chapter is for Model MFC-730. If you have model MFC-740 your remote fax options are handled by the Message Manager . Please see chapter 12, “Message Manager”. F ax Forwar ding Y ou cannot use Fax Forwarding when “Fax Storage” is set to OFF . Programming a Fax Forwarding Number Whe[...]

82 CHAPTER TEN Y ou can also dial into your machine from a remote location to switch this feature on, or to change the number you want your faxes forwarding to. Setting Fax Storage If you set Fax Storage to ON , you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indic[...]

83 REMOTE F AX OPTIONS (ONL Y FOR MFC-730) 2 Enter a three-digit number from 000 to 998. The cannot be changed. Do not use the same digits that appear in your Remote Activation or Deactivation Code. 3 Press Set . 4 Press Stop to exit. Remote Retrieval Using Y our Remote Access Code T o listen to your voice messages, you can call from any touch tone[...]

84 CHAPTER TEN Change Fax Forwarding Setting Press 9 5 then to T urn Fax Forwarding OFF ––Press 1 . T urn Fax Forwarding ON ––Press 2 . Program Fax Forward Number ––Press 4 . The MFC 730 will automatically turn on Fax Forwarding ON . T urn Fax Storage ON ––Press 6 . T urn Fax Storage OFF ––Press 7 . (This is only possible if the[...]

85 REMOTE F AX OPTIONS (ONL Y FOR MFC-730) Retrie ving the Memor y Status List Y ou can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your fax machine’ s number . 2 When you hear the beep, immediately enter your Remote Access Code (The factory setting is 1 5 9 ). 3 When you hear two short be[...]

86 CHAPTER TEN Changing the F ax Forwarding Number Y ou can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your fax machine’ s number . 2 When you hear the beep, immediately enter your Remote Access Code (The factory setting is 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 5 4 . [...]

11 CHAPTER ELEVEN Copy Operations 87 Y our Multi-Function Center allows you to make high-quality photocopies and transparencies. Copies can be in black and white, one color , or full color . Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress. Copy Quality Enlarge/ Reduce Paper[...]

88 CHAPTER ELEVEN Making Multiple Copies Y ou can make multiple copies in black and white or (one colour for MFC-740) using your MFC. When you use Mono Cop y , you can choose whether the copies will be ST ACKED (all copies of page 1, then all copies of page 2, etc.) or SOR TED (collated). The SOR T option (MFC-740) and the multiple copies (MFC-730)[...]

89 COPY OPERA TIONS Making Enlarged or Reduced Copies (T emporary Setting) 1 Insert the document face down in the feeder . 2 Press Enlarge/Reduce . The screen displays ELG/RDC:100% ONLINE SELECT { } & SET ONLINE 3 Press or to choose an enlargement or reduction ratio. Y ou can reduce to 93% , 87% , 75% , or 50% of the original size — OR — Y [...]

90 CHAPTER ELEVEN Using the Copy Quality Key (This is a temporary setting) The Copy Quality key changes the settings for quality ( NORMAL , HIGH or DRAFT ) and type of original document ( ST ANDARD or PHOTO ). Select DRAFT when you want a colour copy at the fastest speed. NORMAL is a higher quality than DRAFT and prints faster than HIGH . HIGH qual[...]

91 COPY OPERA TIONS Using the P aper T ype K ey (This is a temporary setting) If you use premium paper , the copy quality is improved. Y ou can choose PLAIN , INK JET , GLOSSY , and TRNSPRNCY . For best results, we recommend using Brother Special paper . 1 Insert the document face down in the feeder . 2 Press Paper T ype . The screen displays the d[...]

92 CHAPTER ELEVEN Copy Quality – Default Settings Changing Default Settings Press Menu , 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu . Adjust the colours using the Colour Adjustment, Brightness, and Contrast settings. By pressing a number , you can adjust copy settings as sho[...]

93 COPY OPERA TIONS 1.PAPER TYPE Press Menu and 3 . PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY INK JET:360DPI INK JET:720DPI INK JET:OTHER QUALITY:DRAFT COLOUR:RED COLOUR:GREEN COLOUR:BLUE R: ± + 2.QUALITY ORIGINAL:PHOTO ORIGINAL:STD 3.ORIGINAL TYPE 4.COLOUR ADJUST 5.BRIGHTNESS 6.CONTRAST 7.ONE COLOUR ± + ± + B: ± + G: ± + COLOUR:O[...]

94 CHAPTER ELEVEN Select P aper T ype (This is a permanent setting) 1 Press Menu , 3 , 1 . The screen displays 1.PAPER TYPE 2 Press Set . 3 Press or to select your paper setting. PAPER:PLAIN PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY 4 Press Set when the screen displays your selection. If you use Brother coated paper for 360 dpi (BP36CA) or 720 dpi[...]

95 COPY OPERA TIONS Select Cop y Quality (This is a permanent setting) 1 Press Menu , 3 , 2 . 2 Press or to select copy quality . QUALITY:NORMAL QUALITY:HIGH QUALITY:DRAFT 3 Press Set when the screen displays your selection. 4 Press Stop to exit. This feature is available only for colour copying. Select T ype of Original (This is a permanent settin[...]

96 CHAPTER ELEVEN Colour Adjustment 1 Press Menu , 3 , 4 . 2 Press or to select RED , GREEN , or BLUE . 3 Press Set . R: – + Light Dark B: – + G: – + 4 Press or to adjust the degree of colour . 5 Press Set . 6 Return to Step 2 to select the next colour — OR — Press Stop to exit. Copy Brightness Y ou can choose the brightness setting befor[...]

97 COPY OPERA TIONS Selecting a Single Colour (One Colour) For black and white originals, you can select a single colour , instead of black, as the default to be used when you press Mono Copy . OFF is the setting for Black. 1 Press Menu , 3 , 7 . 2 Press or to select a copy colour: The options are OFF , RED, GREEN, BLUE, CY AN, MAGENT A, and YELLOW[...]

98 CHAPTER ELEVEN Legal Limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability . This Notice is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt we suggest that you consult with the legal authorities in your individual country as to [...]

12 CHAPTER TWELVE Message Manager (Only for MFC-740) 99 Intr oduction This section provides you with information about how to operate the Message Manager features of your MFC-740. Y our MFC has been designed to be user friendly . Y ou will find a function chart in chap. 4 that shows you the easy button presses you can perform to access all programm[...]

100 CHAPTER TWEL VE Flexible Memory Settings (Message Store) Message Manager Mode offers you six flexible memory settings, so that you can decide which kinds of messages you want to receive. 1. DOC:ON, VOICE:ON Both voice and fax messages are stored. Y ou can use the Fax Forwarding or Paging features and retrieve voice and fax messages remotely . 2[...]

101 MESSAGE MANAGER (ONL Y FOR MFC-740) Setting the Messa g e Store Select the setting from the descriptions of “Flexible Memory Settings”. 1 Press Menu , 1 , 8 , 1 . The screen prompts you to choose a DOC: (Document) setting. DOC:OFF SELECT { } & SET 2 Press or to select ON (or OFF ). 3 Press Set . The screen prompts you to choose a VOICE:[...]

102 CHAPTER TWEL VE 3 Press Set . 4 Press Recor d , then pick up the handset to record a message. For example: Hello. W e ar e unable to take your call at this time. Please leave a message after the signal. If you wish to send a fax, please pr ess 51, wait for the fax tones, then press the star t button on your machine. 5 Replace the handset. The M[...]

103 MESSAGE MANAGER (ONL Y FOR MFC-740) Message Indicator Once you return home or to the office you can easily and quickly see if any voice or fax messages have been stored in the Message Manager . There are two ways to determine if messages are stored. If the V oice and / or Fax Indicator lights are flashing, there is a new message stored. Once a [...]

104 CHAPTER TWEL VE Pla ying V oice Messages and Memos Follow the steps below to listen to voice messages and memos. 1 Press Pla y . Adjust volume by pressing or . All new messages and memos are played in the order they were recorded. The display shows the number of the current message, and the total number of messages. If Caller ID information was[...]

105 MESSAGE MANAGER (ONL Y FOR MFC-740) Backup Printing Option When you choose DOC:ON in the Message Manager mode, all incoming fax messages are stored in the available memory for retrieval. T o print a backup copy automatically , turn this option ON. 1 Press Menu , 1 , 8 , 2 . The screen prompts you to select a setting. BACKUP PRINT:ON SELECT { } [...]

106 CHAPTER TWEL VE T o erase messages all at once 1 Press Erase . The screen prompts you to choose what kind of messages you want to erase. ERASE ALL VOICE? SELECT { } & SET 2 Press or to select erasing all voice messages ( ERASE ALL V OICE? ), all document messages ( ERASE ALL DOC? ), or all messages—both voice and fax—( ERASE ALL MSG.? )[...]

107 MESSAGE MANAGER (ONL Y FOR MFC-740) When T oll Saver is ON , it overrides your Ring Delay setting. T oll Saver must be OFF for the MFC to operate using your Ring Delay setting. 1 Press Menu , 1 , 2 , 1 . 2 Press or to select T OLL SA VER (or RING DELA Y ). 3 Press Set when the screen displays your selection. 4 Press or to select ON (or OFF ). 5[...]

108 CHAPTER TWEL VE Fax Forwarding/Paging When Paging is set to ON , your MFC dials the phone number you have programmed and, when connected, plays the Paging OGM message you have recorded. This lets you know you have a fax or voice message in the Message Manager memory . When Fax Forwarding is set to ON , your MFC dials the fax machine phone numbe[...]

109 MESSAGE MANAGER (ONL Y FOR MFC-740) 2 Press or to reach PAGING MSG. 3 Press Set . 4 Press Record , then pick up the handset to record a message. 5 Press Stop . The Message Manager plays your OGM. 6 Press Stop . Programming the P aging Number 1 Press Menu , 1 , 8 , 6 . 2 Press or until the screen displays PAGING 3 Press Set . The screen prompts [...]

110 CHAPTER TWEL VE Using the Remote Access Code 1 Dial your MFC phone number from a touch tone phone. 2 When your MFC answers and beeps, immediately enter your Remote Access Code. 3 The MFC signals the kinds of messages received: 1 long beep—Fax message(s) 2 long beeps—V oice message(s) 3 long beeps—Fax and V oice message(s) No beeps—No me[...]

111 MESSAGE MANAGER (ONL Y FOR MFC-740) Remote contr ol commands 91 Playing voice messages 1 { (Skip back) 2 } (Skip next) 9 STOP Playing 92 Record Memo 93 Erase all ICM & Memo 94 Play and Record OGM in memory 1 Play 1 T AD MSG 2 F/T MSG 3 P AGING MSG 2 Record 1 T AD MSG 2 F/T MSG 3 P AGING MSG 95 Changing Fax Forwarding/ Paging setting 1 OFF 2[...]

112 CHAPTER TWEL VE Retrie ving the Memory Status List Y ou can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your MFC’ s number . 2 When you hear the beep, immediately enter your Remote Access Code (The factory setting is 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9[...]

113 MESSAGE MANAGER (ONL Y FOR MFC-740) 3 When you hear two short beeps, use the dial pad to press 9 5 4 . 4 Enter the new number of the remote fax machine (up to 20 digits) where you want your fax messages forwarded, and then press # # . Y ou cannot use and # as dial numbers. However , if you want to store a pause, press # . Also, if your MFC is c[...]

114 CHAPTER TWEL VE[...]

13 CHAPTER THIRTEEN Using MFC as Printer 115 Features The Multi-Function Center offers you many features you will find in a high quality ink jet printer . Fast Printing Speed —Using Draft mode, y ou can print 4 pages per minute in full colou r . Brilliant 4-Colour Output at 360 dpi —Printing at 360 dpi resolution on special coated paper or glos[...]

116 CHAPTER THIR TEEN Straight P aper P ath —The MFC can use various types of paper: plain paper , coated paper , glossy paper , transparencies, and envelopes. Using the appropriate paper reduces the occurrence of paper jams. For complete information about what kinds of paper to use with the MFC, please read Chapter 3 in this manual. Printer Driv[...]

117 USING MFC AS PRINTER 2 Y our PC sends a print command and data to the MFC. The screen displays the date and time, and RECEIVING DA T A . 3 If there are more pages, the MFC begins to print the next page automatically . 4 When the MFC finishes printing all data, it returns to online status. Y ou can select paper source, paper size, and orientatio[...]

118 CHAPTER THIR TEEN 4 Close the feeder cover . Manual Feed Slot Y ou can use only one sheet at a time in the Manual Feed Slot. Paper loaded in the Manual Feed Slot is printed first, even when there is some paper left in the Feeder . If you want to print more than one page using the Manual Feed Slot, on your PC, in the printer driver Properties Pa[...]

119 USING MFC AS PRINTER 6 From your PC application, tell the MFC to begin printing. On completion, you can place another envelope in the manual feed slot. Simultaneous Printing/Fax Y our MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer . However, when the MFC is copying or rece[...]

120 CHAPTER THIR TEEN Reset Key If the screen displays REMAINED DA T A , you can clear data remaining in the printer memory by pressing On/Off Line , then pressing Reset . Priority Ke y When you press Priority , the MFC enters printer mode, and will not print faxes on paper . Instead, faxes are stored in the memory until you press Priority again. I[...]

14 CHAPTER FOURTEEN Walk-Up Video Printing 121 W alk-Up V ideo Printing lets you use your MFC, connected to your camcorder , digital camera, video game, or VCR, to view a video on the attached equipment. The video signal and the output you create from your MFC are P AL compliant. This is not compatible with any other standard. Getting Started W ith[...]

122 CHAPTER FOURTEEN Auto Switch Whenever you connect video equipment to the MFC and turn the video signal on, the MFC P aper T ype and Copy Quality keys automatically switch to video printing mode Copy Quality Enlarge/ Reduce Paper Type Brightness Mono Copy Colour Copy and the screen displays VIDEO:PRESS COPY CAPTURE READY As soon as you turn off [...]

123 W ALK-UP VIDEO PRINTING Blac k & White Video Printing For Black and white video printing, follow the steps for Colour V ideo Printing, using Mono Copy instead of Colour Cop y . Video Print Quality – T emporary Settings Y ou can quickly improve the copy quality of video printouts by using the Copy Quality , P aper T ype and Brightness keys[...]

124 CHAPTER FOURTEEN 5 Press or to select the video type. VIDEO:MOVING VIDEO:STILL 6 When the screen displays your selection, press Set . The screen displays PRESS COPY KEY ONLINE 7 Press Mono Copy or Colour Copy The screen shows PRINTING ONLINE Using the P aper T ype Ke y If you use premium paper , video print quality is improved. 1 W ith no docum[...]

125 W ALK-UP VIDEO PRINTING 5 Press Mono Copy or Colour Cop y . The screen shows PRINTING ONLINE Using the Brightness Key Y ou can choose brightness setting before making a video copy . 1 W ith no documents in the feeder , plug the cable from your video camera’ s Out jack into the MFC’ s RCA pin jack. 2 Press Brightness . 3 Press to make a dark[...]

126 CHAPTER FOURTEEN 1.PAPER TYPE Press Menu and 4 . PAPER:PLAIN QUALITY:HIGH QUALITY:NORMAL PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY INK JET:360DPI INK JET:720DPI INK JET:OTHER SIZE:(14.6X10.8) SIZE:(10X7.6) SIZE:6X(10X7.6) 2.QUALITY VIDEO:STILL VIDEO:MOVING 3.VIDEO TYPE 4.PRINT SIZE is factory default COLOUR:RED COLOUR:GREEN COLOUR:BLUE R: ± +[...]

127 W ALK-UP VIDEO PRINTING 3 Press or to select a paper type. If you are using Brother coated paper for 360 dpi (BP36CA) or 720 dpi (BP72CA), select INK JET , then select 360DPI or 720DPI (in Step 4). If you are using non-Brother ink jet paper , select OTHER (in Step 4). 4 When the screen displays your selection, press Set . 5 Press Stop to exit. [...]

128 CHAPTER FOURTEEN If you don’t have enough memory to process the selected video image, the print quality may be poor even for a still frame. Setting Print Size 1 Press Menu , 4 , 4 . 2 Press or to select print size: SIZE: (14.6 X 10.8) SIZE: (10 X 7.6) SIZE: 6 X (10 X 7.6) 3 Press Set when the screen displays your selection. 4 Press Stop to ex[...]

129 W ALK-UP VIDEO PRINTING Video Printing Brightness Y ou can choose brightness setting before making a copy . 1 Press Menu , 4 , 6 . 2 Press to make a darker copy . — OR — Press to make a lighter copy . 3 Press Set when the screen displays your setting. 4 Press Stop to exit.[...]

130 CHAPTER FOURTEEN[...]

15 CHAPTER FIFTEEN Printing Reports 131 MFC Settings and Journal Y ou can print the following lists and reports: 1.XMIT REPORT Choose if T ransmission V erification Report is printed after all Faxes are sent. 2.JOURNAL Journal lists information about the last 50 incoming and outgoing faxes. TX means T ransmit; RX means Receive. 3.QUICK-DIAL Lists n[...]

132 CHAPTER FIFTEEN T o Print a Repor t 1 Press Menu , 1 , 7 . 2 Enter the number (see list above) of the report you want to print. For example, press 4 to print the TEL. INDEX . 3 Press Start . 4 Press Stop to exit. T ransmission V erification (Xmit) Report Y ou can use the Xmit Report as confirmation that you sent a fax. This report lists the nam[...]

133 PRINTING REPOR TS 5 When the screen displays the setting you want, press Set . 6 Enter the time to begin printing, in 24-hour format. (For example, enter 19:45 for 7:45 PM). 7 Press Set . 8 Press Stop to exit.[...]

134 CHAPTER FIFTEEN[...]

16 CHAPTER SIXTEEN Setting Up the MFC and Computer to Work Together 135 Bef ore Y ou Begin 1 Make sure you have an IEEE 1284 compliant, bi-directional parallel interface cable. 2 Disconnect the telephone line cord, then unplug the MFC power cord from the electrical outlet before connecting the parallel interface cable. 3 Make sure your computer is [...]

136 CHAPTER SIXTEEN Notice to PC User A small filter core and cable tie are enclosed in the vinyl bag with your MFC. PLEASE SA VE THESE P AR TS. Y ou will need them in the future if you connect MFC with a Personal Computer . And for optimal performance, use the Double Shielded Parallel Interface Cable with enclosed Filter core and Cable tie. When y[...]

137 SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER Computer Requirements Recommended system requirements for the communication software suite provided are: • W indows ® 3.1, 3.1 1, 95, 98, NT ® W orkstation V ersion 4.0 • IBM PC Pentium 75 or higher • 16 MB Ram [32 MB Highly Recommeded] • 50 MB of Hard Disk Space [MFC-740 only] • Flop[...]

138 CHAPTER SIXTEEN Installing MFC-730 Printer Driver If y ou are using Windo ws NT ® W orkstation V er sion 4.0: 1 Click the Start button in the T askbar . 2 Select Settings , then Printers . 3 Double-click on the Add Printer wizard. The Add Printer W izard window appears: 4 Select My Computer and click the Next button.[...]

139 SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER 5 Select the Port you will use (we recommend LPT1), and click the Next button. 6 Click the Have Disk button. The Install From Disk window appears: 7 Insert the floppy disk for the MFC-730 printer driver into drive A, and click the OK button.Follow the screen prompts to complete the installation.[...]

140 CHAPTER SIXTEEN If y ou are using Windows ® 3.1 or 3.11: 1 Insert the floppy disk for the MFC-730 printer driver into drive A. 2 From the Program Manager , click on File, then Run. 3 Enter A:SETUP . If y ou are using Windows ® 95 or 98: 1 Insert the floppy disk for the MFC-730 printer driver into drive A. 2 Click the Start button in the T as[...]

141 SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER Installing Br other Driver s f or y our MFC-740 in Windo ws ® Brother Drivers The following software is provided to optimize the use of your MFC. The software can run in W indows ® 3.1, 3.1 1, 95, 98 and NT ® W orkstation V ersion 4.0. ■ Printer Driver*- The Printer driver creates the print [...]

142 CHAPTER SIXTEEN Installing Br other Drivers f or your MFC-740 under Windows ® All the software and drivers are supplied on a single CD. An Auto-Install program will guide you through most of the installation process. 1 Make sure that your MFC is connected to your computer and that the MFC is plugged in. 2 T urn your computer on and start W ind[...]

143 SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER W in95/98/NT4.0 A Click the ST AR T button and then select RUN from the Start Menu. B T ype “X:SETUP .EXE” [where X is your CD-ROM Drive] in the command line box. C Click on OK. YOU CAN EXIT FROM THE AUTO-INST ALLER A T ANYTIME BY CLICKING ON THE ICON IS THE BOTT OM RIGHT HAND CORNER OF YOUR[...]

144 CHAPTER SIXTEEN Installing the MFC-740 Maintenance Utility for DOS Before you install the program, make sure you have the following hardware and software to install the program: DOS V ersion 3.3 or later Monitor EGA/VGA or compatible Option Mouse; the mouse driver must be installed. (Y ou can also operate the program with the keyboard.) Follow [...]

145 SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER 2 T ype MFC7DOS and press the Enter key . C:directory name> MFC7DOS The main screen will appear on your computer screen. NOTE: ■ Make sure that you select the correct paper size in this utility program before printing. Paper alignment is not compatible with Epson printers, you cannot get th[...]

146 CHAPTER SIXTEEN[...]

17 CHAPTER SEVENTEEN Optional Accessories (Only for MFC-740) Memor y Boar d The memory board is installed on the main controller board inside the MFC. When you add the optional memory board, it increases the performance for fax operations. Optional Memory for the Fax Operations The MFC can recognize 2MB (ME2000) of Optional Memory using a special B[...]

148 CHAPTER SEVENTEEN Installing the Optional Memory Board 1 Disconnect the telephone line cord, then unplug the power cord from the AC socket and disconnect the interface cable. 2 Remove the two screws securing the paper output slot in the front of the MFC. Paper Output Slot 3 Pull out the paper output slot.[...]

149 OPTIONAL ACCESSORIES 4 Hold the edge of the memory board and do not touch its surface. Insert the memory board in the connector on the Main Board and make sure it is securely seated. 5 Return the paper output slot to its normal position. 6 Secure it with the two screws. 7 Reconnect the interface cable. 8 Plug the power cord into the AC socket. [...]

150 CHAPTER SEVENTEEN[...]

18 CHAPTER EIGHTEEN PC Printing 151 Printer Em ulation If you are printing from the W indows environment, it is best to choose the GDI Brother MFC-730 or MFC-740 Series printer driver . Other emulations may reduce performance. If you need to print from DOS, the MFC will emulate EPSON LQ-510, LQ-850 and LQ-2550. Using the Maintenance Utility Pr ogra[...]

152 CHAPTER EIGHTEEN Data 1 Quality Page Length Character Set Auto LF T ext Print Direction Condensed Data 2 Character Pitch LF Pitch Auto CR Zero Font Paper Size Black Emphasis Code Page Before printing, you must set the paper size in this utility and in your DOS application. Using the Br other MFC-730/740 Printer Driver The Brother MFC-730/740 pr[...]

153 PC PRINTING The P aper T ab The paper tab screen allows you to set up the Paper Size, Paper Source, Orientation, Scaling, and Copies. T o access the Brother printer driver , select Print from the File menu. In the Print dialog box, select Brother MFC-730 or Brother MFC-740 from the Name drop down list. Click the Properties button. The printer B[...]

154 CHAPTER EIGHTEEN P aper Size Y ou can select the size of paper and envelopes and also define other sizes of paper . A4 (International) 210 x 297 mm (8.3 x 11.7 inches) Letter (US) 215 x 279.4 mm (8 1/2 x 11 inches) Legal (US) 215 x 355.6 mm (8 1/2 x 14 inches) Executive (US) 184.2 x 266.7 mm (7 1/4 x 10 1/2 inches) A5 (International) 148 x 210 [...]

155 PC PRINTING P aper Sour ce For the MFC, you can choose Feeder or Manual. Feeder The multi-purpose sheet feeder is primarily used for printing on standard-size paper and envelopes. Manual Feed If your paper has difficulty feeding from the sheet feeder , we recommend using the Manual paper feed method. Y ou will have to load paper sheet by sheet.[...]

156 CHAPTER EIGHTEEN If your application software contains a similar function to this, both settings will be effective. Do not use the two selections simultaneously . Copies The Copies selection tells W indows how many copies you want to print from a software application. This setting is independent of the “copies selection” that may be availab[...]

157 PC PRINTING The Quality/Colour T ab The Quality/Colour tab enables you to select the print quality , media, colours (matched to PC monitor , custom colours, or mono), and document type. Click the Quality/Colour tab to display this screen: (MFC-740) Select the Apply button to apply your selected settings. T o return to the default settings, clic[...]

158 CHAPTER EIGHTEEN Quality Select the print quality . The print quality and speed are related. Higher quality takes a longer time to print. Draft : 360 x 180 dpi. The fastest print mode (approximately two to four times faster than normal mode) and gives lower ink consumption. Use this mode to print large volume documents or a document for proofin[...]

159 PC PRINTING Colour/Mono Colour When your document contains colour and you want to print it in colour , select this mode. Only generic colours will appear on the printout. (Unless you also select colour matching.) Mono Select this mode if your document has only black and gray scale text and/or objects. Mono mode makes the print processing speed [...]

160 CHAPTER EIGHTEEN Document The printer driver will select the most suitable colour matching method depending on your document type. Generally , text and business graphics are printed vividly and photographic images are printed softly . ■ Auto The printer driver automatically selects the document type. In most cases, we recommend to use the Aut[...]

161 PC PRINTING ■ Match Monitor (A vailable only when ICM is turned Of f.) Suitable for photographic images. Colour is adjusted to get the closest colour match to the PC monitor . ■ V ivid Colour (A vailable only when ICM is turned Of f.) Suitable for business graphics such as charts, graphs, and text. The colour is adjusted to give more vivid [...]

162 CHAPTER EIGHTEEN The Contr ol/Maintenance T ab Select the Control/Maintenance tab from the Brother MFC-730/740 printer driver dialog box: (MFC-740) Select the Apply button to apply your selected settings. T o return to the default settings, click the Default button, then click the Apply button.[...]

163 PC PRINTING Monitor Calibration If you want to get the closest colour to your PC monitor on the printouts, calibrate your monitor by clicking this button. The method used to express colour is different between monitors and the MFC. The PC monitor uses the three primary colours—Red, Green, Blue—to create full colours and the MFC uses four co[...]

164 CHAPTER EIGHTEEN Cleaning If you see some dots missing on the printout, clean the print head. Print the test page and find out which colour has problems. 1 Select the colour to be cleaned. 2 Press the “Clean” button. The MFC starts cleaning. W ait until ONLINE shows again on the MFC display . The Printer Adjustment T ab V er tical Alignment[...]

19 CHAPTER NINETEEN Important Information 165 Impor tant Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place[...]

166 CHAPTER NINETEEN 12 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product. 13 Do not attempt to service this product yourself, because opening or removing covers may expo[...]

167 IMPOR T ANT INFORMA TION Any other usage will invalidate the approval of the apparatus, if as a result it then ceases to comply with the standards against which approval was granted. The machine is approved for connection to a single exclusive direct exchange line provided by BT , Kingston-upon-Hull T elecommunications and CA TV , and to approv[...]

168 CHAPTER NINETEEN IMPORT ANT -For Y our Safety T o ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground.[...]

2 0 CHAPTER TWENTY Troubleshooting and Maintenance T r oubleshooting Err or Messages As with any sophisticated office product, errors may sometimes occur . If this happens, your MFC often identifies the problem and displays an error message. The table below explains the most common error messages. ERROR MESSAGES ERROR MESSAGE CAUSE ACTION CHECK CAS[...]

170 CHAPTER TWENTY ERROR MESSAGE CAUSE ACTION MACHINE ERR O R XX MFC has a mechanical problem Cut the power off. Then contact your Brother dealer for service. MEMOR Y FULL Y ou can’ t store data in the memory . See Memory Full Mesaage in chap. 10. NEAR EMPTY XXXX One or more of the ink cartridges is running Order a new ink cartridge now . out of [...]

171 TROUBLESHOOTING AND MAINTENANCE Printer Jam or P aper Jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed in the multi-purpose sheet feeder . 1 Open the cassette cover and pull the jammed paper upwards and remove it. 2 If the paper cannot be pulled out easily , remove the multi-purpose sheet feeder . 3 Open t[...]

172 CHAPTER TWENTY 3 Holding the cassette, pull the jammed paper out of the multi-purpose sheet feeder from underneath the cassette. Paper is jammed inside the MFC. 1 Remove the multi-purpose sheet feeder . Multi-purpose Sheet Feeder[...]

173 TROUBLESHOOTING AND MAINTENANCE 2 Lift the top cover and make sure where the paper is jammed. 2 T op Cover 1 Paper is jammed inside the fr ont of the MFC. Release Lever (Blue) 1 Close the top cover . 2 Pull the paper towards you while you hold up the release lever at the rear of the MFC.[...]

174 CHAPTER TWENTY Replace the multi-purpose sheet feeder . Paper is jammed inside the back of the MFC. Release Lever (Blue) 1 Pull the paper out of the back of the MFC while holding up the release lever at the rear of the MFC. 2 Close the T op Cover . 3 Replace the multi-purpose sheet feeder . If Y ou Are Ha ving Difficulty with Y our MFC If you t[...]

175 TROUBLESHOOTING AND MAINTENANCE DIFFICUL TY SUGGESTIONS White Lines in T ext or Graphics Clean the print head (see Cleaning the Print Head in this chapter). Stains Appear on the Reverse Side or Make sure the Printer Platen and Pick Up Roller are not dirty with ink at the Bottom of the Page mist. (See Regular Maintenance in this chapter). V erti[...]

176 CHAPTER TWENTY DIFFICUL TY SUGGESTIONS Printer Difficulties Horizontal lines appear in T ext or Clean the print head (see Cleaning the Print Head in this chapter). Graphics. Y ou see the “New Hardware Found” Click on the ‘Do not install a driver . (Windows ® will not prompt you again)’ message on your PC screen (although and click ‘O[...]

177 TROUBLESHOOTING AND MAINTENANCE 3 Press Start . The MFC begins printing. 4 Press Stop to exit. Cleaning the Print Head Clean the print head if you get a horizontal line in the text or graphics on your printed documents. Y ou can clean the four colour (black, cyan, yellow , magenta) print heads (or a single colour) using the Ink Management key o[...]

178 CHAPTER TWENTY 2 Press Start . The MFC prints a sample page. Study the alignment page and decide which sample numbers show the most evenly printed ink lines for 360 and 720 dpi. The screen displays 360DPI ADJUST ENTER NO.(1-9) 3 Using the dial pad, enter the level of adjustment needed for 360 dpi (1 to 9). 4 The screen displays 720DPI ADJUST EN[...]

179 TROUBLESHOOTING AND MAINTENANCE T urning Off Bi-directional Printing Y ou can further improve print quality by turning of f bi-directional printing and setting the MFC to print in one direction only . However, this will reduce print speed by one half. 1 Press Menu , 2 , 3 . The screen displays 3.BI-DIR PRINT 2 Press 2 to select OFF (or 1 to sel[...]

180 CHAPTER TWENTY P ac king and Shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly , you could void your warranty . 1 Unplug the MFC from telephone wall socket. 2 Unplug the MFC from the AC outlet. NOTE: Do not unplug the MFC after a print job until you hear the [...]

181 TROUBLESHOOTING AND MAINTENANCE 4 W rap the MFC in the plastic bag and place it in the original carton with the original packing material. 5 Place additional parts (such as cords and trays) and documents (such as your manual) into the carton.[...]

182 CHAPTER TWENTY * ** * ... Only for MFC-730 ** ... Only for MFC-740 6 Close the carton.[...]

183 TROUBLESHOOTING AND MAINTENANCE Regular Maintenance Cleaning the Scanner Unplug the MFC and open the control panel cover . Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. If the screen still displays a scanner error , please contact your Brother dealer for service. Cleaning the MF[...]

184 CHAPTER TWENTY Cleaning the Pic k-up Roller 1 Remove the Feeder from the printer platen. 2 W ipe the pick-up rollers with a cloth moistened with isopropyl alcohol. Pick-up Rollers Multi-Purpose Sheet Feeder 3 Refit the Feeder to the printer platen. W ARNING ■ Be sure to unplug the MFC from the main power outlet before cleaning the printer pla[...]

185 TROUBLESHOOTING AND MAINTENANCE 1 Press Ink Management . 2 Press or to choose 2. REPLACE INK . 3 Press Set . If one or more ink cartridges are empty , for example Black, the screen displays INK EMPTY BLACK and PLS OPEN COVER . 4 Open the top cover . 5 Open the cartridge covers by pinching the clips as shown in the illustration. Cartridge Cover [...]

186 CHAPTER TWENTY 8 Hold the ink cartridge as shown in the illustration, and remove the sealing tape from the side of the ink cartridge. Carefully peel the tape in the direction away from you.. opening IMPOR T ANT : T o prevent spilling ink and staining your hands and clothing, remove the sealing tape gently . 9 Each colour has its own correct pos[...]

187 TROUBLESHOOTING AND MAINTENANCE When the MFC completes the cleaning cycle, the display returns to Standby mode (date and time). W ARNING If ink gets in your eyes, irrigate them with water immediately and consult a doctor if you are concerned. Caution ■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduc[...]

188 CHAPTER TWENTY[...]

2 1 CHAPTER TWENTY-ONE Specifications 189 Fax Specifications Compatibility ITU-T Group 3 Coding system MH/MR/MMR Modem speed 14400/12000/9600/7200/4800/2400; Automatic Fallback Document input width 70 mm to 216 mm Document input length 127 mm to 356 mm Scanning/Printing width 208 mm Paper Cassette 200 Sheets (75 g/m 2 ) Printer type Ink Jet Grey sc[...]

190 CHAPTER TWENTY -ONE Speaker type Full Duplex (Only for MFC-740) Auto answer 1, 2, 3 or 4 rings Communication sour ce Public switched telephone network Operating envir onment 10-35 ° C (50-95 ° F) Best Print Quality 20-33 ° C (68-91 ° F) Power sour ce 220 ~ 240V AC 50/60 Hz Power consumpion Standby: under 6 watts Peak: under 75 watts Dimensi[...]

191 SPECIFICA TIONS Contr oller Emulations GDI/EPSON ESC/P (LQ-510, LQ-850, LQ- 2550) Interface A shielded cable to IEEE 1284 (bi-directional) specification less than 2 m (6.5 feet) long should be used. Print Media Paper input Automatic loading from the Feeder or manual loading from the Manual Feed Slot ■ Paper type: Plain paper , coated paper , [...]

192 CHAPTER TWENTY -ONE Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been complied and published, covering the latest product’ s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the righ[...]

193 ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically . Automatic Fax T ransmission Sending a fax without picking up the handset or pressing Speaker Phone . Automatic Redial A feature that enables your fax machine to redial the last fax number if the [...]

194 GLOSSAR Y Compatibility Group The ability of one fax unit to communicate with another . Compatibility is assured between ITU-T Group. Contrast Setting to compensate for dark or light documents, by lightening dark documents or darkening light documents. Cover Page Prints a page at the other party’ s machine, that contains the sender and recipi[...]

195 GLOSSAR Y ICM (incoming message) A recorded voice message received into an external answering machine or the MFC-740’ s digital Message Manager . Ink Management button Cleans the print head and / or resets the ink dot counter after replacing an ink cartridge. Interrupt T emporarily puts a waiting job on hold while you perform another operatio[...]

196 GLOSSAR Y Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse A form of dialling on a telephone line. Print reduction reduces the size of incoming faxes. Quick-Dial List A listing of names and numbers stored in One T ouch and Speed Dial memory , in numerical order . Real Time transmission Whe[...]

197 GLOSSAR Y Timer A feature that lets you program a fax to go out at a certain time, such as Delayed Fax or Delayed Polling Receive. T oll Saver (Only for MFC-740) A Message Manager setting that allows the MFC to answer after two ring when a message(s) was received and after four rings when there are no messages. The caller can hang up (after two[...]

198 GLOSSAR Y[...]

199 Index A Activation Code ........................................ 49 Alternating Displays ................................. 30 Answer Mode ........................................... 43 Answering Machine ............................ 23, 99 Assembly .................................................. 11 Automatic T ransmission ....................[...]

200 INDEX D Date and T ime ........................................... 35 Deactivation Code .................................... 49 Dialling Mode ........................................... 35 Document ............................................... 160 Document Jam ........................................ 170 Document T ray .......................[...]

201 INDEX MEMOR Y FULL ................................... 170 Memory Full Message .............................. 97 MEMOR Y ST A TUS ............................... 131 Memory Status List ................................ 112 Memory Storage ....................................... 41 Message Indicator ................................... 103 Message [...]

202 INDEX Remote Commands .......................... 83, 111 Remote Retrieval .............................. 83, 109 Reports .................................................... 131 Reset Key ................................................ 120 Resolution ................................................. 60 Resolution (Multiple) ...................[...]

203 Using Remote Access Code 1 Dial your MFC phone number from a touch tone phone. 2 Enter your Remote Control Access Code (159 ) after the beep. 3 The MFC signals the kinds of messages received: 1 long beep — Fax message(s) 2 long beeps — V oice message(s) 3 long beeps — Fax and V oice message(s) No beeps — no messages 4 After 2 short beep[...]

204 Change Paging/Fax Forwarding Setting Press 9 5 then to T urn feature of f press 1 . Enter Fax Forwarding press 2 . Enter Paging press 3 . Program Fax Forward Number press 4 . Enter the new number of the remote fax machine where you want your fax messages forwarded and then press ##. Press 9 6 1 after two short beeps, then enter the number of re[...]

Declaration of Conformity W e Brother International Europe Ltd. Brother House, 1, T ame Street, Audenshaw , Manchester , M34 5JE United Kingdom declare that this product is in conformity with the following normative documents: Safety: EN 60950 : 1993 EMC: EN55022 1987 Class B EN50082-1:1992 following the provisions of the Low V oltage Directive 73/[...]

® UK UU1362004 3 PRINTED IN JAPAN * Manufactured by Brother Industries Ltd., whose quality system is registered by BSI and JQA. BSI Certificate of registration No. FM27214 JQA Certificate of registration No. JQA-0367 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support fax mac[...]