Brother MFC-8500 manual

MFC-8500 O WNER’S MANU AL version C[...]

If Y ou Need to Call Customer Service Please complete the follo wing information f or future reference: Model Number: MFC-8500 Serial Number*: ______________________________________ Date of Purc hase: ______________________________________ Place of Purc hase: ______________________________________ * The serial number is on the bac k of the unit. Re[...]

i Brother Numbers Brother fax-back system (USA Only) Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, no[...]

ii Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a comp[...]

iii Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROT[...]

iv BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”). What is covered: Brother warran[...]

v BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (USA Only) The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which[...]

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in mat[...]

vii Quick Reference Guide Sending Faxes Automatic Transmission 1 Place the original face down in the ADF. 2 Enter the fax number using One Touch, Speed Dial, Search or the dial pad. 3 Press Fax Start . Sending a Cover Page 1 Place the original face down in the ADF. 2 Press Menu , 2 , 2 , 8 . 3 When NEXT FAX ONLY? appears, press Set . 4 Press or to [...]

viii Storing Numbers Storing One Touch Dial Numbers 1 Press Menu , 2 , 3 , 1 . 2 Press the One Touch key where you want to store the number. 3 Enter a number (up to 20 digits), and then press Set . 4 Enter a name (or leave it blank), and then press Set . 5 Press Stop/Exit . Storing Speed Dial Numbers 1 Press Menu , 2 , 3 , 2 . 2 Enter a two-digit S[...]

ix Table of Contents 1 Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual................[...]

x Connections ................................................................... 2-10 Recording Outgoing Message (OGM) on External TAD ........................................................... 2-11 Special Line Considerations .............................................. 2-12 Roll Over Phone Lines ...............................................[...]

xi Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 4-8 5 Setup Receive ................................................................................... 5-1 Basic Receiving Operations ....................................................... 5-1 Selecting Receive Mode ...................................................... 5-1 Setting Rin[...]

xii Using a Printed Cover Page ............................................ 6-8 Advanced Sending Operations ................................................... 6-9 Overseas Mode .................................................................... 6-9 Delayed Timer ..................................................................... 6-9 Delayed Fax[...]

xiii CallManage (For USA Only) ..................................................... 8-5 Registration with CallManage Requires Changing Your Carrier Selection .................................................... 8-5 Sending a Fax Using CallManage (For Domestic and International Long Distance Calls Only!) ....................... 8-6 Placing a Long D[...]

xiv Copy Contrast .................................................................... 11-4 Sorting Multiple Copies .................................................... 11-5 Special Copy Options ........................................................ 11-5 Changing Default Copy Settings .............................................. 11-6 Copy Mode [...]

xv Reset Key........................................................................... 13-7 Printing the Internal Font List ........................................... 13-7 Printing the Print Configuration List ................................. 13-7 Restoring Factory Default Settings ................................... 13-7 14 Printer Driver Setti[...]

xvi Available Options ............................................................ 14-13 Support ................................................................................... 14-14 Brother Solutions Center ................................................. 14-14 Web Update ..................................................................... 1[...]

xvii Scanner Settings ................................................................ 15-7 Destination Folder ............................................................. 15-8 Scan to E-mail .......................................................................... 15-8 Scanner Settings ............................................................[...]

xviii 17 Setting Up and Using PC FAX (For Windows ® Only) ............... 17-1 Introduction .............................................................................. 17-1 Brother Resource Manager ................................................ 17-1 MFC Remote Setup .................................................................. 17-2 PC FA[...]

xix 19 Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac™/iBook ............................................................... 19-1 Set up Your USB Equipped Apple ® Macintosh ® G3,G4, iMac™ or iBook with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 ... 19-1 Using Brother Printer Driver with Your Apple ® Macintosh ® .. 19-1 Sending a [...]

xx 22 Troubleshooting and Routine Maintenance ............................... 22-1 Troubleshooting........................................................................ 22-1 Error Messages .................................................................. 22-1 Document Jam ................................................................... 22-4 P[...]

INTRODUCTION 1 - 1 1 1 Introduction Using This Manual Thank you for purchasing a Brother fax machine or multi-function center. This machine has been designed to be simple to use, with LCD screen prompts to guide you through programming your machine. However, you can use your machine to its fullest potential by taking a few minutes to read this manu[...]

1 - 2 INTRODUCTION Test Sheet Procedure and Product Registration (For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your machine and then fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your machine is properly installed. To receive a response, you mus[...]

INTRODUCTION 1 - 3 MFC-8500 Control Panel Overview 1 Toner Empty Icon The Toner icon flashes on and off when toner is low, so you’ll know to order another toner cartridge. You will be able to print until the indicator stays on. 2 Liquid Crystal Display (LCD) Displays messages to help you set up and operate your machine. 3 Programming Keys: Menu L[...]

1 - 4 INTRODUCTION 7 Shift This key is used to access the “09” through “16” One Touch numbers. 8 Telephone Keys: Hook Lets you dial telephone and fax numbers without lifting the handset. Hold Lets you place calls on hold. Redial/Pause Re-dials the last number called. Also inserts a pause in autodial numbers. 9 Reports Accesses the Reports m[...]

INTRODUCTION 1 - 5 About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom Features Do You Have Voice Mail on the Phone Line? If you have Voice Mail on the phone line on which yo[...]

1 - 6 INTRODUCTION Fax Tones and Handshake When someone is sending a fax, the machine sends fax calling tones (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Fax Start ; they continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with[...]

ASSEMBLY AND CONNECTIONS 2 - 1 2 2 Assembly and Connections Packing List Make sure you have the following items: Note If an item is missing, call Brother Customer Service at 1-800-284-4329 ( In USA ), 1-877-BROTHER ( In Canada ) or 1-514-685-6464 ( In Montreal ). Ordering Accessories and Supplies , on Page ii for the correct item numbers. Whenever [...]

2 - 2 ASSEMBLY AND CONNECTIONS Choosing a Location Place your machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone jack and a standard, grounded power outlet. WARNING ■ Never install telephone wiring during a lightning storm. ■ We recommend that this product [...]

ASSEMBLY AND CONNECTIONS 2 - 3 Assembly Installing the Drum Unit Assembly (with Toner Cartridge) 1 Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. 2 Open the front cover of the machine. 3 Insert the drum unit assembly into the m[...]

2 - 4 ASSEMBLY AND CONNECTIONS Attaching the Trays 1 Attach the Document Support and Document Tray with Extension. Unfold the extension, which holds documents in place. 2 Unfold the Front Output Bin Extension, which holds printed pages in place. Connecting Paper Cassette #2 (Option) 1 Carefully pick up the machine and then place it on top of Paper [...]

ASSEMBLY AND CONNECTIONS 2 - 5 2 Plug the modular cable from Cassette #2 into the modular jack on the Brother machine. Manual Feed Slot The manual feed slot is above the multi-purpose paper cassette. Load paper or envelopes one at a time . You do not have to remove paper from the paper cassette. To print or copy on labels, transparencies, card stoc[...]

2 - 6 ASSEMBLY AND CONNECTIONS Paper Acceptable Paper Paper Capacity of Paper Cassette Paper Type Paper Size Multi-purpose Paper Cassette #1 & #2: cut sheetß Letter, Legal, A4, A5, ISO B5, Executive A6 (for Cassette #1 only) 2.75–8.5 × 4.57–14 inches (70–216 × 116–356 mm) Manual Feed Slot: cut sheet envelopes post cards labels and tr[...]

ASSEMBLY AND CONNECTIONS 2 - 7 Paper Specification for the Cassette Manual Feed Slot Cut Sheet Basis Weight: 16 to 28 lb. (60 to 105 g/m 2 ) Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm) Moisture Content: 4% to 6% by weight Cut Sheet Envelopes Basis Weight: 16 to 43 lb. (60 to 161 g/m 2 ) 20 to 24 lb. (75 to 90 g/m 2 ) Caliper: 0.003 to 0.008 i[...]

2 - 8 ASSEMBLY AND CONNECTIONS Loading Paper in Multi-purpose Paper Cassette 1 Pull the paper cassette completely out of the machine. 2 Slide the paper width and length adjusters for the paper size you want. 3 Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level bel[...]

ASSEMBLY AND CONNECTIONS 2 - 9 Connections Connecting the Machine Connect the handset, power cord, and telephone line. 1 Connecting the Handset Connect the curled handset cord to the bottom of the handset and the left side of the machine. 2 Connect the power cord. 3 Connect the telephone line. Connect one end of the telephone line cord to the jack [...]

2 - 10 ASSEMBLY AND CONNECTIONS Connecting an External Telephone Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your machine. Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side o[...]

ASSEMBLY AND CONNECTIONS 2 - 11 1 Plug the telephone line cord from the wall jack into the left side of the machine in the jack labeled LINE. 2 Plug the telephone line cord from your TAD into the left side of the machine in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone s[...]

2 - 12 ASSEMBLY AND CONNECTIONS Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your machine can work in a r[...]

ASSEMBLY AND CONNECTIONS 2 - 13 Installing Machine, External Two-Line TAD, and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is[...]

2 - 14 ASSEMBLY AND CONNECTIONS Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advis[...]

ON-SCREEN PROGRAMMING 3 - 1 3 3 On-Screen Programming User-Friendly Programming We have designed your machine with on-screen programming and a Reports key. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. (See Using This Manual , Page 1-1.) Since your fax programming is done on the LCD, w[...]

3 - 2 ON-SCREEN PROGRAMMING Menu Selection Table You can probably perform most of these programming operations without the Owner’s Manual. To help you understand the menu selections and options that are found in the machine programs, use the Menu Selection Table below. Main Menu Submenu Menu Selections Options Descriptions Page 1. GENERAL SETUP 1[...]

ON-SCREEN PROGRAMMING 3 - 3 Main Menu Submenu Menu Selections Options Descriptions Page 1. GENERAL SETUP (continued) 6. AUTO DAYLIGHT — ON OFF Changes for Daylight Savings Time automatically. 4-7 7. TONER SAVE — ON OFF Increases life of toner cartridge. 4-8 8. SLEEP MODE —— Conserves power 4-8 9. TONE/ PULSE (Canada Only) — TONE PULSE Sel[...]

3 - 4 ON-SCREEN PROGRAMMING Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX (continued) 2. SETUP SEND 1. CONTRAST AUTO S.LIGHT S.DARK Changes lightness or darkness of a fax you are sending. 6-5 2. FAX RESOLUTION STANDARD FINE S.FINE PHOTO Changes the default setting of fax resolution. 6-5 3. DELAYED TIMER 00:00 Sets the time of d[...]

ON-SCREEN PROGRAMMING 3 - 5 Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX (continued) 3. SET AUTO DIAL 1. ONE-TOUCH DIAL — Store One-Touch Dial so you can dial by pressing only one key. 7-1 2. SPEED-DIAL — Store Speed Dial numbers so you can dial by pressing only four keys. 7-2 3. SETUP GROUPS — Sets up a Group number for[...]

3 - 6 ON-SCREEN PROGRAMMING Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX (continued) 0. MISCELLANEOUS 1. DISTINCTIVE ON OFF SET Uses the phone company Distinctive Ring subscriber service to register the ring pattern with the machine. 8-1 2. CALLER ID DISPLAY# PRINT REPORT View or print a list of the last 30 Caller IDs stored i[...]

INITIAL SETUP 4 - 1 4 4 Initial Setup Getting Started Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the machine, you will need to change the setting for the paper size, so your machine will know how to fit the incoming fax on the page. After yo[...]

4 - 2 INITIAL SETUP Setting Cassette Usage The default setting of AUTO allows your machine to choose the optional Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2. Choose CASSETTE#1 ONLY , CASSETTE#2 ONLY or CASSETTE USAGE if you want to keep special paper in the other cassette and control wh[...]

INITIAL SETUP 4 - 3 Setting Station ID You can store your name, fax number, and telephone number to be printed on all fax pages you send. See Composing Electronic Cover Page , Page 6-6. 1 Press Menu , 1 , 3 . 2 Enter your fax number (up to 20 digits), and then press Set . You must enter a fax number to proceed. 3 Enter your telephone number (up) to[...]

4 - 4 INITIAL SETUP Inserting Spaces If you want to enter a blank space, press once between numbers and twice between characters. Making Corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear ; all letters above and to the right of the cursor will be deleted. R[...]

INITIAL SETUP 4 - 5 Setting the Ring Volume 1 Press Menu , 1 , 4 , 1 . 2 Press or to select ( OFF , LOW , MED , or HIGH ) and press Set . 3 Press Stop/Exit . — OR — You can adjust the ring volume when your machine is idle. You can turn the ring OFF or you can select a ring volume level. Press High or Low to adjust the volume level. With each ke[...]

4 - 6 INITIAL SETUP Setting the Handset Volume 1 Press Menu , 1 , 4 , 4 . 2 Press or to select your setting ( LOW or HIGH ), and then press Set . The default setting is LOW . 3 Press Stop/Exit . — OR — Any time you are talking on the telephone, you can adjust the handset volume by pressing the volume High or Low keys on the control panel. The L[...]

INITIAL SETUP 4 - 7 Setting Volume Amplify (For the Hearing-Impaired) Please carefully read Choosing the Handset Volume (For Volume Amplify) , on page 4-6 before you do the following steps: 1 Press Menu , 1 , 4 , 5 . 2 If none of the users are hearing-impaired, press or to select VOL AMPLIFY:OFF? and then press Set , and then go to Step 4— OR —[...]

4 - 8 INITIAL SETUP Toner Save You can conserve toner using this feature. When you set Toner Save to ON , print appears somewhat lighter. The default setting is OFF . 1 Press Menu , 1 , 7 . 2 Press or to select ON (or OFF ), and then press Set . 3 Press Stop/Exit . Sleep Mode Setting the Sleep Mode reduces power consumption while the machine is idl[...]

SETUP RECEIVE 5 - 1 5 5 Setup Receive Basic Receiving Operations Selecting Receive Mode There are four different receive modes for your machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use. NOTE: The lighted indicators mean[...]

5 - 2 SETUP RECEIVE Setting Ring Delay The Ring Delay setting determines the number of times the machine rings before it answers. If you have extension phones on the same line as the machine, keep the Ring Delay default setting of 4 . (See Easy Receive , Page 5-3 and Operation from Extension Telephone or External Telephone and For FAX/TEL Mode Only[...]

SETUP RECEIVE 5 - 3 Easy Receive When you use this feature, you don’t have to press Fax Start when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the ha[...]

5 - 4 SETUP RECEIVE Setting the Print Density If your machine is printing too light or too dark, you can adjust print density, making your printed documents darker or lighter. The new setting will remain until you change it again. 1 Press Menu , 2 , 1 , 6 . 2 Press to make print lighter, or to make print darker. 3 Press Stop/Exit . 6.PRINT DENSITY[...]

SETUP RECEIVE 5 - 5 Advanced Receiving Operations Operation from Extension Telephone or External Telephone If you answer a fax call on an extension phone (or on an external phone in the EXT. jack), you can make your machine take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1 , the machine starts to receive a fax. (See S[...]

5 - 6 SETUP RECEIVE Printing a Fax in Memory If you have Fax Storage ON for remote retrieval you can still print a fax in the memory when you are at your machine. (See Setting Fax Storage , Page 9-3.) 1 Press Menu , 2 , 5 , 4 . 2 Press Fax Start . 3 After printing is finished, and then press Stop/Exit . Polling Polling is the process of retrieving [...]

SETUP RECEIVE 5 - 7 Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it. (See Canceling a Scheduled Job , Page 5-8 .) 1 Press Menu , 2 , 1 , 7 . 2 Press or to choose ON (or OFF ), and then press Set . 3 Enter the fax number you are polling. 4 Press Fax Start . The LCD shows DIALING . Setting Up S[...]

5 - 8 SETUP RECEIVE Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. 1 Press Menu , 2 , 6 . Any waiting jobs will appear on the LCD. If no jobs are waiting, the LCD shows NO JOB WAITING . 2 If you have more than two jobs waiting, use or to select the job you want to cancel, and then press S[...]

SETUP SEND 6 - 1 6 6 Setup Send Before You Begin Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder. Using the ADF (Automatic Document Feeder) ■ Documents must be between 5.8 and 8.5 inches wide between 3.9 and 14.1 inches long. Your machine [...]

6 - 2 SETUP SEND Sending Faxes with Multiple Settings When you send a fax you can choose any combination of these settings: add a coverpage and select a comment; set the contrast or resolution; send using overseas mode, call reservation or delayed fax timer, polling transmission or real time transmission. After each menu selection is accepted, the [...]

SETUP SEND 6 - 3 Dual Access You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you try to scan and store a 51st fax, the machine will send it immediately, without storing it in memo[...]

6 - 4 SETUP SEND Checking the Jobs Status Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows NO JOB WAITING .) ( Canceling Jobs in Memory on this page.) 1 Press Menu , 2 , 6 . 2 If you have multiple jobs waiting, use or to scroll through the list. 3 Press Stop/Exit . Canceling a Job While Scanning the Do[...]

SETUP SEND 6 - 5 Basic Sending Operations Contrast If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document. 1 Place the original face down in the ADF. 2 Press Menu , 2 , 2 , 1 . 3 Use or to select AUTO , S.LIGHT or S.DARK , and then press Set[...]

6 - 6 SETUP SEND Composing Electronic Cover Page The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch Dialing , Page 7-5 and Speed Dialing , Page 7-5.) The cover page indicates your Station [...]

SETUP SEND 6 - 7 Composing Your Own Comments You can set up two custom comments. 1 Press Menu , 2 , 2 , 9 . 2 Use or to choose position 5 or 6 for your customized comment and then press Set . 3 Use the dial pad to enter your customized comment, and then press Set . (See Entering Text , Page 4-3.) 4 Press 1 if you want to select additional settings.[...]

6 - 8 SETUP SEND Always Send Cover Page Make sure the Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID , Page 4-3 .) You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1 Press Menu , 2 , 2 , 8 . 2 Press or to[...]

SETUP SEND 6 - 9 Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself off. 1 Place the original face down in the ADF. 2 Press Menu , 2 , 2 , 0 . 3 Press or to select ON (or OFF ), and then press Set . 4 Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—[...]

6 - 10 SETUP SEND Delayed Fax During the day you can store up to 50 documents into memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3. If you have set up in the Delayed Timer function, Page 6-9, you can accept it in Step 3 or enter another time for this fax. 1 Place the original face down i[...]

SETUP SEND 6 - 11 Setting Up Polling Transmit Polling Transmit is when you set up your machine to wait with a document so another fax machine can retrieve it. 1 Place the original face down in the ADF. 2 Press Menu , 2 , 2 , 7 . 3 Press or to choose POLLED TX:ON , and then press Set . 4 Press 1 to leave the originals waiting in the document feeder?[...]

7 - 1 AUTO DIAL NUMBERS AND DIALING OPTIONS 7 7 Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your machine to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers You can store 16 fax/phone numbers that you can dial by pressing one key (an[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 2 Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only five keys ( Search/Speed Dial , # , and the two digit location, and Fax Start ). The machine has 100 Speed Dial locations. 1 Press Menu , 2 , 3 , 2 . 2 Use the dial pad to enter a two-digit location (00–99), an[...]

7 - 3 AUTO DIAL NUMBERS AND DIALING OPTIONS Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Fax Start ). First , you’ll need to store each fax number as a One Touch or Speed Dial number. Then , you can combine them into a Group. Each Group uses up a[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 4 Dialing Options You can use your machine to make voice telephone calls, by dialing manually, or by using Search, One Touch or Speed Dial memory. When you dial an auto dial number, the LCD shows the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored. Manual Dialing Man[...]

7 - 5 AUTO DIAL NUMBERS AND DIALING OPTIONS Speed Dialing 1 Pick up the handset— OR —Press Hook . (See Storing Speed Dial Numbers , Page 7-2 .) 2 When you hear a dial tone, press Search/Speed Dial , and then press # then the two-digit Speed Dial number. 3 If you pressed Hook to dial the call, pick up the handset when the other party answers. (T[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 6 Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include Groups, One Touch locations, up to 100 Speed Dial locations, plus up to 50 manually dialed numbers (maximum of 166 locations if you did not use up any locations for Gro[...]

7 - 7 AUTO DIAL NUMBERS AND DIALING OPTIONS Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial[...]

TELEPHONE SERVICES 8 - 1 8 8 Telephone Services Custom Features Your fax machine supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies. Distinctive Ring The term “Distinctive Ring” is used by Brother to identify a phone company service that is given many names, depending on the Telephone Company you [...]

8 - 2 TELEPHONE SERVICES Do You Have Voice Mail? If you have Voice Mail on the phone line you on which will install your new machine on, there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls . However, this Distinctive Ring feature allows the use of more than one number on you[...]

TELEPHONE SERVICES 8 - 3 VERY IMPORTANT If you have Voice Mail, or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the machine in MANUAL mode at all times while using the Distinctive Ring Feature. Here ’ s why: Manual mode will never pick up a call by itself, since it is «[...]

8 - 4 TELEPHONE SERVICES Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. 1 Press Menu , 2 , 0 , 2 . 2 Press or to select DISPLAY # and then press[...]

TELEPHONE SERVICES 8 - 5 CallManage (For USA Only) This Brother fax machine contains a One-Touch feature that allows for low-cost long distance communications worldwide. Once registered, fax and telephone calls made using this CallManage feature access a privately managed Internet Network. This feature, the Internet Protocol $aver (IP $aver ™ ), [...]

8 - 6 TELEPHONE SERVICES Sending a Fax Using CallManage (For Domestic and International Long Distance Calls Only!) 1 Place the original face down in the ADF. 2 Press One Touch key 2 . 3 Dial the complete long distance or international fax number as usual, using One Touch, Speed Dial, Search or the Dial Pad (See Speed Dialing , page 7-5 and Search ,[...]

REMOTE FAX OPTIONS 9 - 1 9 9 Remote Fax Options Fax Forwarding/Paging Programming a Fax Forwarding Number When Fax Forwarding is set to ON , your machine stores the received fax in memory, then dials the fax number you ’ ve programmed, and forwards the fax message. 1 Press Menu , 2 , 5 , 1 . 2 Press or until the LCD shows FAX FORWARD and then pre[...]

9 - 2 REMOTE FAX OPTIONS Programming a Paging Number When Paging is selected, your machine dials the pager number you ’ ve programmed, and then dials your Personal Identification Number (PIN); this activates your pager so you know you have a fax message in the memory. 1 Press Menu , 2 , 5 , 1 . 2 Press or until the LCD shows PAGING and then press[...]

REMOTE FAX OPTIONS 9 - 3 Setting Fax Storage If you set Fax Storage to ON , you will be able to retrieve fax messages from another location using Fax Forwarding, Paging, or Remote Retrieval functions. The LCD will indicate when you have a fax stored in memory. ( See Remote Retrieval , Page 9-4.) 1 Press Menu , 2 , 5 , 2 . The screen prompts you to [...]

9 - 4 REMOTE FAX OPTIONS Remote Retrieval You can call your machine from any fax machine using touch tone and use a Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid. Using Remote Retrieval Access Code 1 Dial your fax number [...]

REMOTE FAX OPTIONS 9 - 5 Remote Commands Follow the commands below to access features remotely. When you call your machine and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Remote Commands Operation Details 95 Changing Fax Forwarding /Paging setting 1 OFF If you hear one[...]

9 - 6 REMOTE FAX OPTIONS Retrieving Fax Messages 1 Dial your fax number. 2 When your machine answers, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 As soon as you hear two short beeps, use the dial pad to press 9 6 2 . 4 Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messa[...]

PRINTING REPORTS 10 - 1 10 10 Printing Reports MFC Settings and Activity Two reports require initial setup in the Help List: Transmission Verification Report and Fax Activity Report Interval. For initial setup: Press Menu , 2 , 4 , 1 . — OR — Press Menu , 2 , 4 , 2 . Customizing the Transmission Verification Report You can use the Transmission [...]

10 - 2 PRINTING REPORTS 3 Enter the time to begin printing, in 24-hour format, and then press Set . (For example: enter 19:45 for 7:45 PM.) 4 Press Stop/Exit . Using the Reports Key 1 Press Reports . 2 Press or to select the report you want, and then press Set . — OR — Enter the number of the report you want to print. For example, press 1 to pr[...]

MAKING COPIES 11 - 1 11 11 Making Copies Using Your Machine as a Copier You can use your machine as a copy machine, making up to 99 copies at a time. The machine can stack the copies or collate (sort) them. Making a Single Copy 1 Place the original face down in the ADF. 2 Press Copy . Do NOT pull on the paper while copying is in progress. Making Mu[...]

11 - 2 MAKING COPIES Temporary Copy Settings You can improve your copies by using the Copy keys: Enlarge , Reduce and Options . These settings are temporary , and the machine returns to its default settings when you finish copying. Copying Using Multiple Settings You can try different combinations of settings for the best results. After you finish [...]

MAKING COPIES 11 - 3 Using the Enlarge and Reduce Keys AUTO sets the machine to calculate automatically the reduction ratio that fits the size of your paper. ZOOM allows you to enter a ratio from 50% to 200% in 1% increments. 1 Place the original face down in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). 3 Press Enl[...]

11 - 4 MAKING COPIES Using the Options Key Use the Options key to temporarily change the copy mode (resolution), contrast and special copy options for the next fax only . See the explanations below the table. Copy Mode (Type of Original) You can select the Copy resolution for your type of original. The default setting is AUTO , which is used for or[...]

MAKING COPIES 11 - 5 Sorting Multiple Copies 1 Place the original face down in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). 3 Press Options and or to select OPT:STACK/SORT , and then press Set . 4 Press or to select SORT , and then press Set . 5 Press Copy . — OR — Press or for additional settings. Special Copy[...]

11 - 6 MAKING COPIES Changing Default Copy Settings Press Menu and 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu . Adjust the Contrast and Quality settings. By pressing a number, you can adjust copy settings as shown in the following chart. Press or to scroll through the options [...]

FOR DOS USERS 12 - 1 12 12 For DOS Users How to Use the Brother Machine with Your DOS Application Software Before working with your application software that runs on DOS, check that the Brother machine ’ s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that cor[...]

12 - 2 FOR DOS USERS Installing the Remote Printer Console Before you install the program, make sure you have the following hardware and software to install the program: DOS Version 3.3 or later Monitor EGA/VGA or compatible Option Mouse; the mouse driver must be installed. (You can also operate the program with the keyboard.) Follow these steps to[...]

FOR DOS USERS 12 - 3 Using the Remote Printer Console Main Program Type C:RPCX>RPCX and then press the Enter key to start the Remote Printer Console main program. The main screen will appear on your computer screen as shown below. If bi-directional communication is enabled between your computer and MFC when it starts, the RPC gets the current s[...]

12 - 4 FOR DOS USERS Remote Printer Console Current Printer Status Information *1 The items can be set in the current printer status information dialog box. Printer Setup Category Print Setup Section Item Default What This Item Does Media Type Regular Selects the media type “ Regular, ” “ Thin Paper, ” “ Thick Paper, ” “ Thicker Paper[...]

FOR DOS USERS 12 - 5 Page Setup Section *1 These values (except Yoffset and Xoffset) are overidden by settings within your application software. *2 These values depend on the paper size settings. Font Configuration Item Default What This Item Does Left Margin *2 Sets the Left Margin value (0-145) columns. Right Margin *2 Sets the Right Margin value[...]

12 - 6 FOR DOS USERS Other Configuration Console Configuration Category For more information on RPC, see the Help Information within the program. Item Default What This Item Does Auto LF Off Selects Auto LF “ On or Off ” Auto CR Off Selects Auto CR “ On or Off ” Auto Wrap Off Selects Auto Wrap “ On or Off ” Auto Skip On Selects Auto Ski[...]

USING BROTHER MACHINE AS A PRINTER 13 - 1 13 13 Using Brother Machine as a Printer Special Printing Features Windows ® Printing The dedicated printer driver and TrueType ™ compatible fonts for Microsoft ® Windows ® , 95/98/98SE/Me/2000 Professional and Windows NT ® Workstation Version 4.0 are available on the CD-ROM supplied with your machine[...]

13 - 2 USING BROTHER MACHINE AS A PRINTER Printing from Your PC Multi-purpose Paper Cassette The machine ’ s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5 and A5 plain paper. When the machine receives print data from your computer, it loads paper from the paper cassette. ■ Select the print comma[...]

USING BROTHER MACHINE AS A PRINTER 13 - 3 Front Output Bin The machine ejects paper with printed side face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages. Manual Feed Slot Your machine has a manual feed slot above the paper cassette. You can load envelopes and special print media o[...]

13 - 4 USING BROTHER MACHINE AS A PRINTER Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot. 1 Align the paper at the center of the manual feed[...]

USING BROTHER MACHINE AS A PRINTER 13 - 5 Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on thicker paper or card stock. 1 Select manual feed mode in the printer driver.[...]

13 - 6 USING BROTHER MACHINE AS A PRINTER Simultaneous Printing/Faxing Your machine can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then resumes when copying or fax receiving[...]

USING BROTHER MACHINE AS A PRINTER 13 - 7 Printer Operations Reset Key You can clear data from the memory. Printing the Internal Font List You can print a list of the machine ’ s internal (or resident) fonts to see how each font looks before you select it. 1 Press Menu , 4 , 1 , 1 . 2 Press Fax Start . The machine prints the list. 3 Press Stop/Ex[...]

14 - 1 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 14 Printer Driver Settings (For Windows ® Only) Using the Brother MFC-8500 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The p[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 2 Basic Tab *1 Select the Paper size, Multiple Page and Orientation. *2 Select number of Copies and Media Type. *3 Select Paper Source, First Page and Other Pages. *1 *2 *3[...]

14 - 3 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper. Border Lin[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 4 Collate The collate selection is active if more than one copy is selected. With the collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the collate check box is not selected then each page will be printed for a[...]

14 - 5 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Advanced Tab Change the tab settings by selecting one of the following icons: *1 Print Quality *2 Duplex Printing *3 Watermark *4 Page Setting *5 Device Option Print Quality Resolution You can change the resolution as follows: • 300 dpi • 600 dpi Toner Save You can save running costs by turni[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 6 Print Setting (For Windows ® 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended) , the printer automatically prints with the most suitable print settings.[...]

14 - 7 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page Custom In background[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 8 You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button. If you want to add a new Watermark, click the New button and select Text or Bitmap from the Watermark Style. Watermark Text Enter your Watermark text into the Text Box an[...]

14 - 9 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Page Setting You can change the print size of your document with the Scaling feature. 1 Check Off if you want to print the document as it appears on your screen. 2 Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. 3 Check the Free box if y[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 10 Device Options Set one of the following Printer Functions: Quick Print Setup Administrator Print Date & Time[...]

14 - 11 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. Administrator (For Windows ® 95/98/98SE/Me Users Only) The [...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 12 Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select O[...]

14 - 13 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Accessories Tab The Accessories Tab includes the settings for configuring the printer driver for what size paper is being used for each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, hi[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 14 Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Center and Driver Update Web sites. Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product includi[...]

14 - 15 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Features in the Printer Driver (For Windows ® 2000) The Windows ® 2000 printer driver utilizes Microsoft ’ s uni-driver architecture. The following section describes the driver features and selections available for Windows ® 2000. General Tab Printing Preferences In the General tab, click t[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 16 Layout Tab *1 Orientation Select the Orientation, which is how your document will be positioned on the paper (Portrait or Landscape). Portrait Landscape *1 *2[...]

14 - 17 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) *2 Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. 2 in 1 4 in 1 Paper/Quality Tab *1 Paper Source Possible paper sources are: Automatically Select, Auto, Upper Paper Tray, Lower P[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 18 *2 Media For the best print quality, select the type of media you are using: Regular Thick Paper Thicker Paper Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, se[...]

14 - 19 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) *2 Graphic Print Quality – You can change the resolution as follows: 600 × 600 dots per inch 300 × 300 dots per inch *3 Document Options Advanced Printing Features – You can Enable or Disable Advanced Printing Features from this selection. If you disable it, Page Order, Pages Per Sheet, Co[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 20 Device Settings Tab Form To Tray Assignment – This selection assigns the paper size to each paper source. For auto paper selection (Automatically Select) to work properly, the paper size set for each source must match the actual size of paper loaded. The available options are: A4 A5 B5 (JIS) E[...]

15 - 1 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 15 Using the Windows ® -Based Brother MFL-Pro Control Center Brother Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder (ADF). This allows you to quite easily, with very few mouse[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 2 How to Turn Off AutoLoad 1 Left-click the Control Center icon, and then click Show . 2 When the Control Center icon appears, left-click the Smart Click Control Center button. A dialogue box with a check box labeled “ AutoLoad Pop-up ” will appear: 3 Uncheck the AutoLoad Pop-Up op[...]

15 - 3 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Scan Image You can scan a picture into your graphics application for viewing and editing. 1 Place your original face down in the ADF. 2 Press Scan Image . The MFC will scan the original and send a image to your graphics application. Scan/OCR If your original is text, you can have it [...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 4 Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail applicat[...]

15 - 5 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Copy Operations Copy — allows you to use the PC and any Windows ® printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver — OR — you can direct the copy output to any [...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 6 Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Quality) Photos (Quic[...]

15 - 7 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for t[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 8 Destination Folder PaperPort Folder — Select this checkbox to scan the original into your PaperPort folder. Other Folder — Select this checkbox, to scan the original as another file type and/or into another directory/folder. File — If you selected Other Folder, from the pull-do[...]

15 - 9 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, cli[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 10 Conversion Options Format Combine all files into one file when possible — Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color — Click this checkbox to convert all files that have been processed[...]

15 - 11 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the set[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 12 Word Processor Word Processor — From the pull-down list, select the word processor you want to use. Click the Link Settings … button to display a screen to set up a link to the version of OCR and document format that you want to use: OCR Package — From the pull-down list, sele[...]

15 - 13 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER User-Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settin[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 14 Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mod[...]

15 - 15 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for th[...]

USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® 16 - 1 16 16 Using ScanSoft™ PaperPort ® for Brother and ScanSoft™ TextBridge ® Using ScanSoft™ PaperPort ® and TextBridge ® ScanSoft ™ Paper Port ® for Brother is a document management application. You will use PaperPort ® to view incoming faxes and scanned do[...]

16 - 2 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® Viewing Items in ScanSoft ™ PaperPort ® for Brother PaperPort ® provides several ways to view items: Desktop View displays a thumbnail , a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort ® Deskt[...]

USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® 16 - 3 Links to Many Other Applications PaperPort ® automatically recognizes many other applications on your computer and creates a “ working link ” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item[...]

16 - 4 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® Exporting Items in Other Formats You can export or save PaperPort ® items in several popular file formats. For Windows ® 95/98/98SE, and Windows NT ® Workstation Version 4.0, Windows ® 2000 Professional and Windows ® Me, you can export formats BMP, PCX, DCX, JPG,[...]

USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® 16 - 5 Scanning a Document into Your PC 1 Insert document(s) face down in the document feeder of the machine. 2 Adjust the following settings, if needed, in the Scanner Setup window: • Resolution • Gray Scale (Black & White, Gray [Error Diffusion], True Gray) • Bri[...]

16 - 6 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings, but it is not available when Black & White is selected as the gray Scale. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark [...]

USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® 16 - 7 PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an i[...]

17 - 1 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 17 17 Setting Up and Using PC FAX (For Windows ® Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link ® Pro software. Detailed installation and setup instructions are in the On-Line Documentation section of the Bro[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 17 - 2 MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded automatically to your PC and displayed on your computer sc[...]

17 - 3 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) PC FAX Sending (For Windows ® Only) The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or [...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 17 - 4 Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box by clicking the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system. Include header To add header information to t[...]

17 - 5 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) User interface To select User Interface for the sending dialog box. You have a choice of the Simple Style or the Facsimile Style. Simple Style Facsimile Style[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 17 - 6 Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-Fax Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons. To register an address [...]

17 - 7 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) The Address Book From the Start menu, select Programs , Brother , Brother MFL Pro Suite , and then click Address Book . The Brother Address Book dialog box will appear:[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 17 - 8 Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. 1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box will appear: 2 In the Broth[...]

17 - 9 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group. The Brother Address Book Group Setup dialog box appears: 2 Type the name of the [...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 17 - 10 Deleting a Member or Group To delete a Member or Group: 1 Select the Member of Group you want to delete. 2 Click the delete icon. 3 Click OK when the Delete OK? Dialog appears. Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current tel[...]

17 - 11 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 5 Type the name of the file, and then select Save . Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: 1 From the Address Book select File , point to Import , and then click Text — OR — Click Vcard and go [...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 17 - 12 5 Type the name of the file, and then select Open . Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking . The Brother PC-FAX Cover Page Setup dialog box will appear:[...]

17 - 13 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) To You can enter information in each field. From You can enter information in each field. Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page form you want. Import BMP file You can insert a bitmap file, such as your company logo, in the co[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 17 - 14 Sending a File as a PC-FAX Using the Simple Style 1 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 2 From the File menu, select Print . The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK . The FAX Sending dialog box w[...]

17 - 15 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) Sending a File as a PC-FAX Using the Facsimile Style 1 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 2 From the File menu, select Print . The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK . The FAX Sending dialog bo[...]

SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) 17 - 16 4 Enter the fax number by using any of the following methods: a. Enter the number using the dial pad. b. Click any of the 10 Speed Dial buttons. c. Click the Search button, and then select a Member or Group from the Address Book. 5 To include a cover page, check the Cover Page option. You ca[...]

17 - 17 SETTING UP AND USING PC FAX (FOR WINDOWS ® ONLY) Setting Up Your PC 1 Right-click the PC-FAX icon on your PC Task Bar, and then click PC-Fax RX Setup . 2 The PC-Fax RX Setup dialog box will appear: 3 In Ring Delay , select the number of rings before your PC answers incoming calls. 4 In Save file to , use the Browse button if you want to ch[...]

USING AUTOMATIC E-MAIL PRINTING 18 - 1 18 18 Using Automatic E-Mail Printing For Windows ® 95, 98, 98SE, Me Only Main Features ■ You can use Automatic E-Mail Printing with other E-mail software: Brother Automatic E-Mail Printing has some extra functions that other E-mail software, such as Netscape Navigator ™ or MS Internet Mail, do not suppor[...]

19 - 1 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK 19 19 Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook Set up Your USB Equipped Apple ® Macintosh ® G3,G4, iMac™ or iBook with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 To work with your MFC your USB Equipped Apple ® Macintosh ® must be s[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK 19 - 2 To print the document: 3 From application software such as PaperPort ® , click File menu and select Page Setup . You can change the settings for Paper Size , Orientation and Scaling , and then click OK . 4 From application software such as PaperPort, click File me[...]

19 - 3 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK Sending a Fax from Your Macintosh ® Application You can send a fax directly from your Macintosh ® application using the following steps: 1 Create a document in a Macintosh application. 2 To begin the fax transmission, select Print from the File menu. The Printer [...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK 19 - 4 4 Click Send Fax . The Send Fax dialog box appears: The Address Book dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers ; the right box will show the Destination Fax Numbers as you select them. 5 To address the fax, type a fax n[...]

19 - 5 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member 1 To add a new member to the Address Book, in the Facsimile dialog box click Address . The Address Book dialog box appears[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK 19 - 6 Adding a New Group You can set up a group of multiple recipients. 1 Click Group . The Group Setting dialog box appears. 2 In the Group Name field, type a name for your Group. 3 From the Stored Fax Numbers box select the recipients for your Group, and then click . Y[...]

19 - 7 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK Using Brother TWAIN Scanner Driver with Your Apple ® Macintosh ® The Brother MFC software includes a TWAIN Scanner driver for Macintosh ® . This Macintosh ® TWAIN Scanner driver can be used with application that supports the TWAIN specification. You can use Pap[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK 19 - 8 Accessing the Scanner Run your PaperPort ® software. You will see the PaperPort ® icon in the upper right corner of your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing the Select Source , and then click the PaperPort ®[...]

19 - 9 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. (Each model has different resolutions. See Specification.) [...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK 19 - 10 Business Card Size To scan business cards, select the Business Card size setting (90 × 60 mm) and place the business card at the top center of a carrier sheet. When scanning photographs or other images for use in a word processor or other graphics application, it[...]

19 - 11 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button is used to preview an image for[...]

OPTIONAL ACCESSORIES 20 - 1 20 20 Optional Accessories Paper Cassette #2 (Option) You can purchase the Paper Cassette #2 accessory ( LT400 ) to use as a third paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m 2 ) paper. Multi-purpose Paper Cassette #2: Holds approx. 250 sheets of 20 lb. (75 g/m 2 ) Basis Weight: 16 to 28 lb. (60 to[...]

21 - 1 IMPORTANT INFORMATION 21 21 Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatch[...]

IMPORTANT INFORMATION 21 - 2 If you experience trouble with your MFC-8500, please contact a Brother Authorized Service Center for information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioni[...]

21 - 3 IMPORTANT INFORMATION WARNING Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. may void the user ’ s authority to operate the equipment. WARNING Importa[...]

IMPORTANT INFORMATION 21 - 4 • Consult the dealer or an experienced radio/TV technician for help. Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user ’ s authority to operate the equipment. Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Ca[...]

21 - 5 IMPORTANT INFORMATION 8 This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will fit into only a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purp[...]

IMPORTANT INFORMATION 21 - 6 • Do not use this product near water (for example, near a bathtub, sink, swimming pool or in a wet basement). • Do not use the machine ’ s telephone during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak. • Use only the power cord i[...]

22 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 22 Troubleshooting and Routine Maintenance Troubleshooting Error Messages You may occasionally encounter a difficulty with your machine or telephone line. If this happens, your machine often identifies the problem and displays an error message. The list below explains the most common error messages.[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 2 COOLING DOWN WAIT FOR A WHILE The temperature of the drum unit or toner cartridge is too hot. The machine will pause its current print job and go into cooling down mode. During the cooling down mode, you will hear the cooling fan running while the display on the machine shows COOLING DOWN and WAIT FOR [...]

22 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE PLS OPEN COVER A page, piece of paper or paper clip, etc. may be jammed inside the machine. Open the front cover. If you see any jammed paper or other item, gently pull it out, then close the scanner unit. If the error message remains, open and close the front cover again. If the machine cannot reset i[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 4 Document Jam The originals did not feed properly, or were too long. 1 Lift the control panel. 2 Carefully pull the document toward the front of the machine. 3 Close the control panel. 4 Press Stop/Exit . Paper Jam Before you can clear a printer jam error, you must find out where the paper is stuck. See[...]

22 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper is Jammed in the Multi-purpose Paper Cassette 1 Pull the paper cassette out of the machine. 2 Remove any crinkled sheets. 3 Adjust the guides to fit. 4 Press down the paper to flatten it in the paper cassette. 5 Reinstall the paper cassette. Paper is Jammed near the Drum Unit 1 Open the front cov[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 6 If You Are Having Difficulty with Your Machine If you think there is a problem with your machine, make a copy first . If the copy looks good, the problem is probably not your machine. Check the table below and follow the troubleshooting tips. Difficulty Suggestions Printing and Receiving Faxes Condense[...]

22 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE Machine does not answer when called Make sure the machine is in the correct receiving mode for your setup (either FAX, FAX/TEL, TAD). Check for dial tone. If possible, call your machine to hear it answer. If there is still no answer, check the telephone line cord connection. Connect a standard telephon[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 8 I have difficulty with custom features on a single line If you have Call Waiting, RingMaster, Voice Mail, an answering machine, alarm system or other custom features on a single phone line with your fax machine, it may create a problem sending or receiving fax data. For Example: Your Brother machine ha[...]

22 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE The machine cannot print full pages of a document. The machine received a very complex print job and could not process part of the page. This print may be solved in several ways. If you are using Windows ® 95/98/Me/2000 or Windows NT ® Workstation Version 4.0 with the supplied printer driver, see the[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 10 Software Difficulties “ Unable to write to LPT1 ” or “ LPT1 already in use ” error message appears. 1. Make sure the MFC is on (plugged into the AC outlet) and that is connected directly to the computer using the bundled IEEE-1284 bi-directional parallel cable. The cable must not go through an[...]

22 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE Printed pages contain white stripes. White Stripes or Faint lmages You may fix this by wiping the scanner windows with a clean soft cloth. (See Routine Maintenance and Cleaning the Drum Unit, on Pages 22-16 and 22-17.) If you still see white stripes or faint images and the LCD shows CHANGE DRUM SOON ,[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 12 Printed pages are marked at regular intervals. Example of Regular Marking Markings may disappear by themselves. Try copying multiple pages to clear this problem. Markings may occur if the machine has not been used for a long time. A possible cause is that the surface of the drum is scratched. You must[...]

22 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with your machine. Also, follow the steps below to pack the machine so it won ’ t be damaged, which would void the machine ’ s warranty. 1 Remove the telephone line cord and unplug MFC from the[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 14 7 If you have the Cassette #2 option, carefully pick up the machine and remove Cassette #2 to pack it separately . 8 Pack additional parts (cord, paper cassette, printed materials) into the carton. Note If you are returing the MFC to Brother as part of the Exchange Service, pack only the MFC. Keep all[...]

22 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE 9 Close the carton and tape it shut. Middle Layer T op Layer[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 16 Routine Maintenance Keep your machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents and do not use water. Cleaning the Document Scanner 1 Unplug the telephone line and then the power [...]

22 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE WARNING Just after you have used the machine, some internal parts of the machine are extremely HOT! When you open the front cover of the machine, never touch the shaded parts as shown in the diagram below. 3 Gently clean the scanner window by wiping with a clean soft dry cloth. Do not use isopropyl al[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 18 3 Reinstall the drum unit into the machine. (See Replacing the Drum Unit , Page 22-21 .) 4 Close the front cover. 5 Plug in the power cord first , and then plug in the telephone cord. Replacing the Toner Cartridge The machine can print up to 6,000 pages using a high yield toner cartridge. When the ton[...]

22 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE WARNING Just after you use the machine, some internal parts of the machine will be extremely HOT! So, never touch the shaded parts shown in the illustration. 1 Open the front cover and pull out the drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 20 Caution ■ Wait to unpack the toner cartridge until immediately before you install it into the machine. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. ■ You can use only a genuine Brother toner cartridge (TN-430 or TN-460) , which is specially formulat[...]

22 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE 8 Reinstall the drum unit and close the front cover. Replacing the Drum Unit The machine uses a drum unit to create print images on paper. If the LCD shows CHANGE DRUM SOON , the drum unit is near the end of its life and it is time to purchase a new one. Even if the LCD shows CHANGE DRUM SOON , you ma[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 22 Follow these steps to replace the drum unit: 1 Open the front cover. 2 Remove the old drum unit. Place the drum unit on a drop cloth or disposable paper to avoid scattering toner. 3 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly. (See Replacing the Ton[...]

G - 1 Glossary ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List Listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order. automatic fax transmission Sending a fax without picking up the handset or pressing Hook [...]

G - 2 Cover Page Message The comment on the Cover Page (programmable). Delayed Fax Sends your fax at a later time that day. Delayed Timer You can program a certain time each day that all delayed faxes will be sent. Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Broth[...]

G - 3 interval The preprogrammed time period between automatically printed Fax Activity Reports. You can print Activity Reports on demand without interrupting this cycle. LCD (liquid crystal display) The display screen on the machine that shows interactive messages during On-Screen Programming and defaults to the date and time when the machine is i[...]

G - 4 Speaker Volume You can set the volume when your machine is on Hook . Speed Dial A preprogrammed number for easy dialing. You must press the Speed dial button and then two digit code to start the dialing process. Standard resolution 203 × 98 dpi. For quickest transmission of regular size text. Station ID The stored information that appears on[...]

S - 1 Specifications Product Description Five performance modes are available for the 5in1 model MFC-8500: Fax, Printer, Copier, Scanner and PC Fax. Fax * “ Pages ” refers to the “ Brother Standard Chart No.1 ” with MMR cording and Standard resolution. Specifications and printed materials are subject to change for improvement without prior [...]

PRINTER S - 2 Printer Emulation Brother Printing System for Windows ® and emulation mode of HP LaserJet IIP (PCL level 4) Printer Driver Windows ® 95/98/98SE/Me/2000 and Windows NT ® Workstation Version 4.0 driver supporting Brother Native Compression mode and bi- directional capability Apple ® Macintosh ® QuickDraw ® Driver for OS 8.6/9.0/9.[...]

S - 3 PRINTER Computer Requirement Electrical and Environment Temperature (Allowable) 50 - 90.5 ° F (10 - 32.5 ° C) (Storage) 32 - 104 ° F (0 - 40 ° C) Warm-Up Max. 25 seconds at 73.4 ° F (23 ° C) First Print 15 seconds (using Letter size paper in paper cassette) Power Source 120 V AC 50/60 Hz (USA Canadian Version Only) Power Consumption Ave[...]

PRINTER S - 4 Parallel Interface Specifications Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent A shielded cable should be used. USB (Universal Serial Bus) Interface Specifications Resident Fonts The following bitmapped fonts are resident in the machine. Brougham 10 (12 point) upright/normal Brougham 12 (10 point) upright/n[...]

S - 5 PRINTER Symbol Sets/Character Sets *HP mode • ISO14 JIS ASCII • Roman 8 • ISO57 Chinese • ISO Latin 1 • ISO11 Swedish (ECMA-94) • HP Spanish • ISO60 Norwegian 1 • ISO17 Spanish • ISO61 Norwegian 2 • ISO10 Swedish • ISO4 UK • ISO16 Portuguese • ISO25 French • ISO84 Portuguese • ISO69 French • ISO85 Spanish • H[...]

PRINTER S - 6 The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8.[...]

I - 1 INDEX Index A access codes for dialing, storing 7-7 accessories and supplies ii ADF (automatic document feeder) 6-1 assembly 2-3 document tray 2-4 document wire 2-4 drum unit assembly 2-3 grounded three-prong plug 2-9 handset 2-9 loading paper 2-8 power cord 2-9 telephone line code 2-9 Toner Cartridge 2-3 automatic dialing 7-5 fax receive 5-1[...]

INDEX I - 2 Groups 7-6 One Touch numbers 7-5 pulse (rotary) (for Canada) 7-7 Speed Dial numbers 7-5 document jam 22-4 Drivers Windows printing 13-1 drum unit cleaning 22-17 installing 2-3 life remaining 22-22 replacing 22-21 Dual Access 6-3 E Easy Receive 5-3 ECM (Error Correction Mode) 1-6 entering text 4-3 envelopes printing 13-2 sizes 2-6 error [...]

I - 3 INDEX L LCD (Liquid Crystal Display) 3-1 M Macintosh ® G3, G4 or iMac ™ 19-1 maintenance, routine 22-16 manual mode 5-1 transmission 6-2 manual feed slot 2-6 Menu mode programming at a glance 3-1 Menu table 3-2 Multi-Function Link ® Pro MF Link mode, turning on 5-8 printing 13-1 driver 13-1 receiving faxes if you are having diffculty 22-6[...]

INDEX I - 4 R Real Time Transmission 6-3 receive mode 5-1 FAX 5-1 FAX/TEL 5-1 MANUAL 5-1 TAD, external 2-10, 5-1 redial 6-2, 7-7 reducing copies 11-3 long faxes 5-3 remote codes for extension phones 5-5 remote fax options 9-1 remote printer console 13-1 remote retrieval 9-4 access code changing 9-3 using 9-4 commands 9-5 getting your faxes 9-6 remo[...]

I - 5 INDEX V video capture to PC 16-1 Voice calls FAX/TEL (double-ring) 5-2 voice mail Volume, setting beeper 4-5 handset 4-6 amplify (for Hearing-impaired) 4-7 ring 4-5 speaker 4-5 W Warranties Canada vi Notice of Disclaimer iii USA iv, v Windows ® 13-1[...]

CARD R - 1 Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit[...]

R - 2 CARD Press Menu , 2 , 5 , 3 . fax number where you want your fax messages forwarded, and press # # . Program Fax Forwarding Number press 4 . Enter the new Turn Fax Storage on , press 6 . Turn Fax Storage off , press 7 . R ETRIEVE A F AX Press 9 6 . then to Retrieve all faxes , press 2 , then enter the number of remote fax machine, and press #[...]

EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE : The industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does[...]

These machines are made f or use in the USA and CANAD A only . We cannot recommend using them ov erseas because it ma y violate the T elecommunications Regulations of that country and the power requirements of your m ulti-function center may not be compatib le with the power a vailable in f oreign countries. Using USA or CANADA models o verseas is [...]