Brother MFC-9420CN manual

USER ’S G UID E MFC- 94 20CN Version D[...]

If y ou n eed to call Cu stome r Serv ice Please complete the following inform ation for f uture re fe re nce : Model Number: MFC-9420CN Se ria l Num ber :* Date of Purchase: Plac e of Pu rc has e: * The serial n umber is on the ins ide of the front cover. Reta in t his U ser’ s Guide wit h you r sa les rec eip t as a permanent reco rd of your pu[...]

i Brother nu mbers Reg ister y our produc t By regis tering your produ ct with Brother Int ernational Corpor ation , you will be r ecorded as the ori ginal own er of t he pr oduct. Your re gistration with Brother: ■ may se rve as c o nfirmation of the pur chase date of your produ c t sh ould you lose your receip t; ■ may s upport an insur ance [...]

ii Brot her f ax ba ck syst em (U SA on ly) Brother has inst alled an easy-t o-use fax b ack syst em, so you ca n get in stant a nswers t o common technic al questions and pr oduct inform ation for all Brot her p roducts. This sys tem is availab le 24 hours a day , 7 days a week. You can use the syst em to receive faxed ins truction s and an I n de[...]

iii Not ice - Dis claim er of Warra ntie s (USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTO RS , OFFI CERS, EMPLOYEES OR AGENTS (COLLECTI VELY BROT HE R’ S LICENSOR) M AKE NO WARRANTIES, EXPRES S O R IMPLIED, INCL UDING WITHO UT LIMITATI ON THE IMPLIED WARRAN TIES OF MERCHA NTABILITY AND FITNESS FOR A PARTICULAR PURPO S E, REGARDING TH[...]

iv Brother ® Color La ser One-Y ear O n-Site Limited Wa rranty (USA only) Who is covered : • This lim i t ed warranty (“warrant y”) is given only to the ori ginal end-us e/retai l purchas er (referred to in this warran ty as “O r i ginal Purcha ser”) of the a ccompanyi ng pro duct, consum ables and acces sories (coll ectivel y ref erred [...]

v Brother ® Co lor La ser O ne-Yea r On-Sit e Limit ed Warr anty (USA only) Wha t Brot he r will do: If the problem r eported c oncerni ng your Machin e and/or accompan y i ng Consuma ble and Access ory Items is covere d by this warran ty and if you first reported the pr oblem to Br other or an Auth orized Ser vice Center withi n the ap plicabl e [...]

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRAN T Y ( Canada only ) Pursuant to this limit ed warrant y of 1 year fro m the date of pur chase for lab our and parts , Broth er Internat ional Corpor ation (Cana da) Ltd. (“ Brother”), or its Aut horized Serv ice Centers , wil l repair thi s MFC/Facsimile machine fr ee of charge if[...]

vii Qu ick Refer ence G uide Sending Faxes Automat ic Transmi ssion 1 If it is not illum inated in blue, pr ess ( Fax ). 2 Load your doc ument. 3 Enter the fa x number usin g One- Touch, Speed-Dia l, Search or the dial pad. 4 Pres s Bl ack S tar t or Color Start . Storing numbers St orin g On e-Tou ch Di al num ber s 1 Pres s Menu/Se t , 2 , 3 , 1 [...]

viii Using S earch 1 If i t is n ot ill uminated i n b lue, press ( Fax ). 2 Load your doc um e nt. 3 Pre ss Search /Speed Dial , and then enter t he firs t le tter o f the nam e you’r e looking for. 4 Pre ss or to search the memory. 5 Pre ss Blac k Start or Color Start . Making copies Si ngle co py 1 Pre ss ( Copy ) t o illu minate it in blue. 2[...]

ix Table o f Contents Sectio n I - General 1 General Information Usi ng th is Gu ide .... .. ..... ... .... ... .... ... .. ..... .. ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. .... 1 -1 Fin di ng inf orm atio n .... .. ..... .. ..... .. ..... .. ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .[...]

x Pap er s etti ng s ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .. ..... ..3-9 Pap er T ype ... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .. 3 -9 Pap er S iz e .. .. ..... .. ..... .. ..... .. .[...]

xi 6 Receiv ing a fa x Re ceiv e Mod e . .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .... .. 6-1 Fax R ec eiv e Sett ings.. ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ....6-2 Ri ng Del ay ..... .. ..... .. [...]

xii 9 Printin g report s Fax rep orts. .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... ..9-1 Transmis sion Verif ication Report ....... ..... ....... ....... ....... ....... ....... ....... ....... ...... 9- 1 Fa x Jo urn al (Ac ti vity re port ) .. .... ... .... .[...]

xiii For you r sa fety. ..... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ... A-3 Disco nnect d evic e .. ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... .... . A-3 LAN connection ...... .............. ................... .......[...]

xiv D Opti onal a ccessor ies Opt io nal a cc es sor ies ... ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... . D-1 Lo we r tr ay u ni t ( LT-2 7C L) ..... .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ... . D- 1 SO -DIM M ( Memo ry) ... ..... .. .[...]

SECTIO N I GE NERAL Section I Ge nera l 1. Gener al In formatio n 2. L oading pa per an d docu ments 3. Setu p 4. Secu rity featu res[...]

1 - 1 1 1 Using this Guide Find ing i nfo rmat ion All the chapter he adings an d subheadings are listed in the Table of Contents. You will b e able to find inf ormati on about a specific feat ure or operati on by check ing the Index at the back of thi s Guide. Sy mbols used in th is Gu ide Througho ut this Gui de you will see spec ial symbols ale [...]

Chap ter 1 1 - 2 How to a cces s the complete User’ s Guide This User’ s Guide does not contain all t he inform ation about the m achine such as how to use the adv anced features of the Fax, Print er, Scanne r, PC Fax and Net work. Wh en you are re ady to lear n detailed inform ation about th ese op erations , read the complete User’s Guide l[...]

General Informat i o n 1 - 3 1 To vi ew Do cume nt atio n ( For Ma ci ntos h ® ) 1 Turn on your Macin tosh ® . In se rt the Brothe r CD-ROM labeled Macin tosh ® into your CD-RO M drive. The fol lowing window wi ll appear. 2 Double- click t he Docu mentation icon . 3 The sele ct Language sc reen appe ars, double- click y our lang uage. 4 Click th[...]

Chap ter 1 1 - 4 Control panel over view 03/0 1 15:25 Fax Slee p 1 O ne-Touc h Key s These 8 keys give you instant access to 16 previou sly s tored num bers. 2 Shi ft To acc ess One-Touch n um bers 9 to 1 6, hold dow n Sh i ft as you press t he One-Touch key. 3 Co py k eys ( Temp orary se ttings): Enlarge/ Reduce Lets yo u reduce or enlar ge copies[...]

General Informat i o n 1 - 5 1 03 /01 15:25 Fa x Sl eep 6 Dial Pad Use these ke ys to dial telephon e o r fax numbe rs and as a key board for entering infor mati on into the machi ne. The # key le ts you temp o r arily switch t he dialing mod e during a telephone call from Pulse to Tone. 7 B lack Start Lets you star t sending faxe s or making co pi[...]

Chap ter 1 1 - 6 About fax machines Cus to m feat ur es Do you have Voice Ma il on the phone line ? If you have Voi ce Mail on the phone line where you will in s tall your new m a c h ine, there is a stron g possib ility t hat Voi c e Mail and the machine may confl ict with each other while re ceiving incoming c alls . Why should t here be problems[...]

General Informat i o n 1 - 7 1 Fax to nes and ha ndsh ake When s om e one is send ing a f ax, the fax machine se nds fax calling tones (CNG tones) . Thes e are qu iet, intermi ttent be eps every 4-s econds. Y ou’ll h ear them a fter y ou dial a nd press Black Start or Color S tart a nd they will c ontinue for ab out 60 seconds after dialin g. Dur[...]

2 - 1 2 Acceptabl e paper an d other med ia Rec omm ende d pape r The rec ommended paper f or this mach ine is: Xerox 4 200, Ham mermill Laserprint or equiv alent ■ To get the best output qua lity and to avoid any damage, u se smoot h white paper . ■ Befor e you buy a lot o f paper, please test some to mak e sure th at t h e p aper i s suitabl [...]

Loading pap er and document s 2 - 2 2 Paper capacity of the paper tra ys * H/ H = Hi gh temper ature/ High humidit y Recommended paper specificatio ns The fol lowing paper speci fications ar e s u itable for this machine . Standard Pap er Tray (Tray 1) Op t iona l lo we r tr ay (Tr ay 2) Paper s i z e A4, Le t ter , Legal, B 5 ( JI S/ ISO), Executi[...]

Chap ter 2 2 - 3 Hand ling an d using specia l pape r The machi ne i s desig ned to work well with most t y pe s of xerog raphic and bond paper. Howeve r, some paper varia bles may have an effe c t on p rint qual ity or handling re liabilit y. Always test s amples of pa per before purchas ing to en sure des irable pe rformanc e. Some imp ortant gui[...]

Loading pap er and document s 2 - 4 2 Envelopes Most envel opes will be suit able for your machin e. However, some envelop es will have feed and pr int-quali ty problems beca use of the way th ey have been made. A sui table e nvelope s hould ha ve edg es with str aight, well- creased folds and t he l eading edge s hould no t be t hicker t han two p[...]

Chap ter 2 2 - 5 Types of en velopes to avoid CAUTION Do not use envel opes: ■ that are damaged , curled, wr inkled, or an unus ual shape ■ that are extrem ely shiny or textu red ■ with cl asps, snaps or tie string s ■ with self -adhesive cl osures ■ that are of a bagg y constru ction ■ that are not sha r p ly creas ed ■ that are em b[...]

Loading pap er and document s 2 - 6 2 Labels and transparencies The mac hine will print on most types of labels and trans parenci es designed for use with a las er machine . Label s shoul d have an adhes ive that is acrylic- based since suc h mater ial is more stable at the high temper atures i n the fusi ng unit . Adhesiv es shou ld not come i n c[...]

Chap ter 2 2 - 7 Pr in ta ble ar ea The edg es of th e paper that can not be pri nted on are shown below. P ort ra it Landscape Note We r ecommend that yo u do not print within 0.6 in. (15 mm ) of the edges o f envelopes. For all available paper sizes 1 0. 17 in. ( 4.2 mm) 2 0. 17 in. ( 4.2 mm) 3 0. 17 in. ( 4.2 mm) 4 0. 17 in. ( 4.2 mm) 1 2 3 4 Fo[...]

Loading pap er and document s 2 - 8 2 Loading pa per and envelope s The ma c h ine c a n feed pape r from the standar d paper tray or optional low er tray. When y ou put pap er int o the paper tray , note the fo llowing: ■ The ma c h ine detects standa rd paper sizes in the paper trays. If you lo ad s mall size pap er or envelop es, you wi ll nee[...]

Chap ter 2 2 - 9 3 Squeeze th e snap lock on the e nd of the front paper guide. Slide the fr ont paper guide to t he positio n for the s ize of p aper you are using . Release the snap lock. Squeeze and sl ide the left hand side paper guide to the pape r size you are using, an d rel ease i t. 4 Fan t he stack of p aper well to av oid paper jams and [...]

Loading pap er and document s 2 - 10 2 Note When y ou p ut paper in the paper t ray, plea s e remember the following: ■ Chec k that the pap er is fl at in t he tray and below t he maximum paper mark , and that the p aper gui des are touc hing th e sides of the paper s tack. ■ The si de to be p rinte d on must be f ace up . Print ing o n envelo [...]

Chap ter 2 2 - 11 1 Fan t he pages we ll. M ake s ure you put the document s face up, top edge first in the ADF until you fe el them touch the feed roll er. 2 Adjust the p aper guid es to fit the width of your doc uments. 3 Unfold the ADF docum ent output support f lap. Us ing t he sc an ner glass You can us e the scanner glass to fax, copy or scan[...]

3 - 1 3 3 Date and Ti me When th e machin e is not in use it will dis play the dat e and time. If y ou s e t up t h e St ation ID the d ate and t ime disp layed by you r machine will be p r i nted on every f ax you send. I f ther e is a power f ailure , you may have to reset the date and t ime. No other setti ngs wi ll be affecte d . 1 Pres s Menu/[...]

Chap ter 3 3 - 2 Station ID You should s tore your name or company name an d fax number so t hey print on all fax pages you s end. 1 Pre ss Me nu/ S et , 0 , 3 . 2 Enter your f ax number (up t o 20 di gits). Pre ss Me nu/ S et . 3 Enter your t elephone num ber (up to 20 digits) . Pre ss Me nu/ S et . (If the tel ephone number and fax number are t h[...]

Setup 3 - 3 3 LCD Contrast You can chang e the contr ast to help the LCD look light er or darker. 1 Pres s Menu/Se t , 1 , 7 . 2 Pres s ▲ to increas e the contrast. — OR — Pres s ▼ to decreas e the contrast. Pres s Menu/Se t . 3 Pres s Stop/Exi t . Phone line settings Tone a nd Pulse diali ng mode Your m achine comes set for Tone dial ing s[...]

Chap ter 3 3 - 4 Co nver ti ng te leph on e wal l ou tle ts Ther e are t hree way s to con vert to an RJ11 jack. The first t wo ways may req uire assis tance f rom the telephone company. You can change t he w all outlets fro m one RJ14 jack to two RJ11 ja c ks. Or, yo u can have an RJ11 wall outlet installed and s lave or jump one of the phone nu m[...]

Setup 3 - 5 3 Mu lti-lin e co nnectio ns (P BX) Most off ices use a central t e lephone system. Wh ile it is of ten rel ati vel y si mple t o con ne ct the mac h ine to a key system or a PBX (Pr ivate Br anch E xchange), we sugges t that you cont act the company th at installed your telep hone system an d ask them to connect the mac hine for you. I[...]

Chap ter 3 3 - 6 The T AD must answer within four rin gs (t he recom m e nded sett ing is two r ings). T he machine canno t hear CNG tones until t he TAD has answer ed the call, and with four ring s there are only 8 to 10 seconds of CNG tones le ft fo r the fax “h andshake” . Make sur e you carefully foll ow the instructio ns in this guide for [...]

Setup 3 - 7 3 5 Set t he TAD t o ans wer cal ls. 6 Set t he Rece ive Mode to External TAD . (See Receiv e Mode on page 6-1. ) Recording outgoing messa ge (OGM) on an external TAD Tim ing is important in reco rding this mess age. 1 Record 5 second s of sil ence at the beginning of your messag e. (This allows your machin e tim e to listen for the fax[...]

Chap ter 3 3 - 8 Sleep T i me Settin g t he Sleep Time reduces power consum ption by turning off the fuser ins ide the machi ne while it is idle. You can choo se how long the mach ine is i dle (from 00 to 99 minut es) befor e it goe s int o sleep m ode. The tim er i s autom atically r eset when the machine receiv es a Fax o r PC data or makes a cop[...]

Setup 3 - 9 3 Paper settin gs Pa pe r Type To get the best print qual ity, set the machi ne for the t ype of paper you are usin g. 1 Pres s Menu/Se t , 1 , 2 . — OR — If you have the opt ional paper tray , Pres s Menu/S et , 1 , 2 , 1 t o s et t he paper type f or Tray#1 or Menu/ Set , 1 , 2 , 2 to set the paper type for Tray#2 . 2 Pres s ▲ o[...]

Chap ter 3 3 - 10 Volume Se ttings Ring Vo l u me You can turn th e rin g Off or yo u can sel ect the ri ng v o lume l evel. 1 Pre ss Me nu/ S et , 1 , 4 , 1 . 2 Pre ss ▲ or ▼ to s elect Low , Med , High or Off . Pre ss Me nu/ S et . 3 Pre ss St o p/ Exi t . — OR — You can adjust the ring volume when yo ur machine is idle (not being used). [...]

4 - 1 4 4 You can set up your machin e with multiple lev els of security using S etting Lock and Memory Se curity. Setting Lock Setti ng Loc k lets y ou prev ent unauthorized access t o the machine se ttings. While Set ting Lock is On , the followi ng oper ations are NOT availab le without a pas swor d: ■ Date & Time ■ Stat ion ID ■ Set Q[...]

Chap ter 4 4 - 2 Ch angi ng the Set tin g Lo ck pass word 1 Pre ss Me nu/ S et , 1 , 8 , 2 . 2 Pre ss ▲ or ▼ to sele ct Set Password . Pre ss Me nu/ S et . 3 Enter the regist ered four-di git password. Pre ss Me nu/ S et . 4 Enter a four-dig it number for the new passwor d. Pre ss Me nu/ S et . 5 If the LCD shows Verify: , re- enter the new pas[...]

Securi ty feature s 4 - 3 4 Memory Security Memory Se curity lets you prevent unaut horized acc ess to the mac hine. You wi ll not be able t o cont inue to schedule Delay ed Faxes or P olling j obs. Howev er, a ny pre-sche duled Delaye d F axe s will be sent even if yo u t urn on Memory Secu r i ty, so they won’t be los t. While Me mory Security [...]

Chap ter 4 4 - 4 Ch angi ng t he Mem ory Se cu rity pass word 1 Pre ss Me nu/ S et , 1 , 8 , 1 . 2 Pre ss ▲ or ▼ to sele ct Set Password . Pre ss Me nu/ S et . 3 Enter the regist ered four-di git password. Pre ss Me nu/ S et . 4 Enter a four-dig it number for the new passwor d. Pre ss Me nu/ S et . 5 If the LCD shows Verify: , re- enter the new[...]

SECTION II FAX & TELEPHONE Section II Fax & Telephone 5. S ending a f ax 6. R eceiving a fax 7. Dialin g and phon e optio ns 8. R emote Fax Opt ions (Bla ck & White o nly) 9. Printin g repo rts 10. Polli ng[...]

5 - 1 5 How to Fax Ente ring Fax mode Befor e sending faxes o r chang ing fax send or receiv ing settings, make su re ( Fax ) is illum inated in blue. If i t is no t, press ( Fa x ) t o ente r Fax m ode. The default settin g i s F a x mode. Sen di ng a fax f rom the AD F Thi s i s the easiest way to send a fax. 1 If i t is n ot ill uminated i n b l[...]

Sending a fax 5 - 2 5 5 Place the next pa ge on t he scanner glass. Pres s Menu/Se t . The mac hine st arts s cann ing th e page. (Repeat S teps 4 and 5 for e ach additio nal page.) Note ■ If the memory is full and y ou are faxing a sin gle page, it will be sent in re al tim e. ■ You canno t s e nd m ul tiple pages for color faxes. Col or fax t[...]

Chap ter 5 5 - 3 Send ing a fax manual ly Manu al tr ansmi ssi on Manual tr ansmission let s you hear the dialing, rin ging and fax-receiv ing tones while sendi ng a fax . 1 If i t is n ot ill uminated i n b lue, press ( Fax ). 2 Load your doc um e nt. 3 Pick up the hands et of the ex ternal phone and listen fo r a dial tone. — OR — Pre ss Hook[...]

Sending a fax 5 - 4 5 Broadcasting (Black & Whit e only) Broadc asting i s when the s ame fax message is aut omatically s e nt t o more tha n on e f ax numb er. You can include Groups , One-To uch, Speed-Dia l numbers and up to 50 m anually d ialed numbers in the same bro adcast. Press Me nu/Set between eac h of the num bers . Us e Searc h/Spee[...]

Chap ter 5 5 - 5 Additional Sendin g Operatio ns Sen ding f axes using multi ple set ting s When you s end a fax you can choose any combinat ion of these set tings: cover page , contr ast, res olution, ov erseas mode, del ayed fax tim er, polling tran smission or real time trans mission. 1 If i t is n ot ill uminated i n b lue, press ( Fax ). After[...]

Sending a fax 5 - 6 5 3 Pres s ▲ or ▼ to sele ct the resolution you want. Pres s Menu/Se t . Note You can choos e four differe nt resolution setti ngs for black & white faxes and two for color. Black & Whit e Color If you sel ect S.Fine or Photo and then us e the Color Start key to send a fax, the machin e wi ll send the fax using the F[...]

Chap ter 5 5 - 7 Sending in real time for the next fax only 1 If i t is n ot ill uminated i n b lue, press ( Fax ). 2 Pre ss Me nu/ S et , 2 , 2 , 5 . 3 Pre ss ▲ or ▼ t o select Next Fax:On (o r Next Fax:Off ). Pre ss Me nu/ S et . Note ■ In Real Time Trans mission, the aut omatic redi al feature does not work when us ing the scan ner glass. [...]

Sending a fax 5 - 8 5 Del aye d Faxin g (Blac k & W hite only) Duri ng the day y ou can s tore up to 50 faxes in the me m ory to be sent wi thin 24 hours. These f axes will be sent at t he time of day you ent er in St ep 4 . 1 If it is not illum inated in blue, pr ess ( Fax ). 2 Load your doc ument. 3 Pres s Menu/Se t , 2 , 2 , 3 . 4 Pres s Men[...]

Chap ter 5 5 - 9 Che c k ing j ob st atus an d can celing a wa iting job Check which jobs ar e still waitin g in t he memor y to b e sent. (If there are no jobs, the LCD shows No Jobs Waiting .) You can cancel a fa x job that is stored and waitin g i n the m emory. 1 Pre ss Me nu/ S et , 2 , 6 . 2 If you have more than one job wai ting, press ▲ o[...]

Sending a fax 5 - 10 5 Composing your ow n comme nt s You can s et up t wo c omments of y our own. 1 If it is not illum inated in blue, pr ess ( Fax ). 2 Pres s Menu/Se t , 2 , 2 , 8 . 3 Pres s ▲ or ▼ to c hoose 5 or 6 for y our own comment. Pres s Menu/Se t . 4 Use the dial pad t o ent er your custo mized co mment . Pres s Menu/Se t . (See Ent[...]

Chap ter 5 5 - 11 Using a printed co ver page If you prefer to use a prin ted co v e r page that you can wri te on, you can print t he sample page an d a ttach i t to y our fax. 1 If i t is n ot ill uminated i n b lue, press ( Fax ). 2 Pre ss Me nu/ S et , 2 , 2 , 7 . 3 Pre ss ▲ or ▼ to sele ct Print Sample . Pre ss Me nu/ S et . 4 Pre ss B lac[...]

6 - 1 6 6 Recei ve Mode Ther e are four differe nt Receive Modes for your machine . You can choose the mode that best sui ts your needs. Receiving a fax LCD How it works Wh en t o us e it Fax Only (a utom ati c rec eiv e) Th e machine automa t i call y an swe rs ev er y ca ll as a fa x. Fo r dedi ca ted fax lin es. Fax/Tel (f ax and te leph one) (w[...]

Chap ter 6 6 - 2 To select or c hange your Receive Mode 1 Pre ss Me nu/ S et , 0 , 1 . 2 Pre ss ▲ or ▼ t o select Fax Only , Fax/Tel , External TAD or Manual . Pre ss Me nu/ S et . 3 Pre ss St o p/ Exi t . Fa x Re c eiv e Se tt ing s Ring Del ay The Ring Delay s e ts the number of times the machine ri ngs before it answer s in Fax Only or Fax/T[...]

Rece iving a f ax 6 - 3 6 F/T R ing T ime (Fa x/Tel mode only) If you s et the Re ceive M ode t o Fax/Tel , you’ ll need to decide how long th e machin e will s ignal you with its spec ial pseu do/double - ri ng when you ha ve a voice cal l. (If it ’s a fax call, the machine recei ves th e fax.) This ps eudo/doubl e-ring happen s after the init[...]

Chap ter 6 6 - 4 Pr inting a red uced incom ing fax (Aut o R educ tion) If you ch oose On , the mac hine automati c a lly reduces an incomi ng fax to fit on one page of Lett er, Legal or A4 size pape r . The mac hine calcul ates th e redu c tion rat io by us ing t he page size of the fax and s ize of the paper in your tray . 1 If i t is n ot ill um[...]

Rece iving a f ax 6 - 5 6 Cha nging the remot e codes The pres et Fax Receive Code is 51 . The pre s e t Telephone A nswer Code is #51 . If you want t o, you can repl ace them with your own code s. 1 If it is not illum inated in blue, pr ess ( Fax ). 2 Pres s Menu/Se t , 2 , 1 , 4 . 3 Pres s ▲ or ▼ to sele ct On (or Off ). Pres s Menu/Se t . 4 [...]

Chap ter 6 6 - 6 Pr intin g a f ax from t he memor y If you hav e selec ted Fax Storage ( Me nu/Se t , 2 , 5 , 1 ), you can st ill print a fax from the mem ory when you are at y our machine. (S ee Fax Storage on p age 8-2.) 1 Pre ss Me nu/ S et , 2 , 5 , 3 . 2 Pre ss Blac k Start or Color Start . Sett ing t he Pr int Dens ity You can adjust prin t [...]

Rece iving a f ax 6 - 7 6 For Fax/ Tel m ode only When the mac hine is in Fax/Tel m ode, it will use the F/ T Ring Time (pseudo or double- ringing) to ale r t you to pi ck up a voic e call. Lift the ex ternal tel ephone's hand s e t, an d then pres s Hook to a nsw er. Using the remote codes If you hear the fax mac hine do uble-ring ing when y [...]

7 - 1 7 How to dial You can dial in any of th e foll owing ways. Manu al dia ling Pres s all o f the digit s of the fax number. One- Touc h Dial ing Pres s the On e-Touch key of t he location you want to call. ( See Storing One-T ouch Dial numbers on page 7-3.) Note To dial One-T ouch numbers 9 to 16 hol d down Shift as you pres s the One -Touch ke[...]

Dialing and pho ne options 7 - 2 7 Se arch You can search for names you have stored in the One -Touch and Speed-Dial memories. Press Search/Speed Dial and t he m enu keys to sea rch. (See St oring One-Touch D ial num bers on pa ge 7 - 3 a nd Stor ing Spee d-Dial num bers on page 7-4. ) * T o search alph abetically, you can us e the dial pad to ente[...]

Chap ter 7 7 - 3 Storing numb ers You c a n set up your m achine to do fol lowing types o f easy dialing: One- Touch, Speed -Dial and G roups f or Broad casting faxes. When you dial a quick-dial number, the LCD sho ws the number an d the name, if yo u stored it. Note If you lose elec trical power , the quick-dial numbers that are in the memory will[...]

Dialing and pho ne options 7 - 4 7 St ori ng Spe ed -Dia l numb ers You can stor e Speed-Dial numb ers, so that when y ou di al yo u will only have to press a few keys ( Search/Spe ed Dial , # , the three- digit number, and B lack Start or Color Star t ) . The mac hine can store 200 Spee d-Dial numbers. 1 Pres s Menu/Se t , 2 , 3 , 2 . 2 Use the di[...]

Chap ter 7 7 - 5 Sett ing up Gr oups for Broa dca sti ng Groups , which can be stored on a One-To uch key o r a Speed-Dia l locati on, all ow you t o send the same fa x message to many fax numbers by pr essing on ly a One-Touch key and Bl ack Start or S earch/Speed Di al , # , the three-d igit l ocation a nd Black Start . Fir s t, you ’ll need to[...]

Dialing and pho ne options 7 - 6 7 Ac cess cod es a nd cred it c ard num bers Somet imes you may want to choose from sever al lo ng distan ce carr iers w hen you make a cal l. Rates may vary depending on the ti me and destination . To take advantage of lo w rates, y ou can stor e the acces s codes or lon g-distance carriers and cred it card numb er[...]

Chap ter 7 7 - 7 What does Brother’s ‘ Di stinctiv e Ring’ do? The Brot her machine has a Distinc tive Ring feat ure that allo ws you t o use your machine to take f ull ad vantag e of the telepho ne company’s Distinct ive Rin g service. The new phone n umber on your line can jus t receiv e faxes. Note You must pay f or your teleph one compa[...]

Dialing and pho ne options 7 - 8 7 Regi st eri ng t he Dist in ctiv e Ri ng patte rn Very important! After y ou have set th e Distinctiv e Ring fea ture to ON, the rec eive mode is set to Manual automat icall y . Unless you have a TAD or Voi c e Mail set up on the Dis tinctive Ring num ber, Manual mode means you m ust answ er all the calls your sel[...]

Chap ter 7 7 - 9 View ing Ca ller ID L ist Caller ID me m ory s tores informa tion for up to thirt y calls. When the thir ty-firs t call c o m es in, inform ation about th e f irst cal l is e r a s e d. You can scrol l through Caller ID informati on t o review those c alls m ade t o your machine. 1 Pre ss Me nu/ S et , 2 , 0 , 3 . 2 Pre ss ▲ or ?[...]

8 - 1 8 8 Note ■ You can o nly use one remot e fax option at a ti me : Fax F orwardin g—OR—Paging—OR— Fax S torage—OR—P C FAX Rec eive —O R—Of f.) ■ If you change t he re mote fax option and receiv e d faxe s are left in your machine’s memory , an LCD m e s sag e wi ll appear. (See Chang ing Remote Fax O ptions on page 8- 4.) [...]

Chap ter 8 8 - 2 Programming your pager num ber When Paging is selected, your ma chi ne dials the pager num ber you’ve pro grammed, and then dial s your Personal Ident ificat ion Number (PIN). This ac tivates your pager s o you wil l know that you have a fax m essage in the m emory. 1 Pre ss Me nu/ S et , 2 , 5 , 1 . 2 Pre ss ▲ or ▼ t o selec[...]

Remote Fax O ptions ( Bl ack & White onl y) 8 - 3 8 PC Fax Receive If you tu rn on the PC-F ax Recei ve feat ure your machine will s tore rec eived f axes i n memor y and s end them to your PC automat icall y. You can then use your PC to vie w and st ore thes e fa x e s. Even i f you hav e turned of f your P C (at night or on th e weekend, for [...]

Chap ter 8 8 - 4 Changing Re mote Fax Options If receiv ed faxes are left in your machin e’s memor y whe n y ou change to anot her remote fax optio n, the LCD will ask you the foll owing mess age: — OR — ■ If you pr ess 1 , faxes in the memory will be erased or printed before the se tting chang es. If a backup copy has alr eady been p rinte[...]

Remote Fax O ptions ( Bl ack & White onl y) 8 - 5 8 Remote Retrieval You can call y our machine from any touch tone t elephone or fax machine , then use the Remote A ccess Code an d remote comm ands to retr ieve fax messages s tor ed in the memory. Be su re t o cu t o ut the Remo te Retriev al Access Card on the la s t page and keep it with you[...]

Chap ter 8 8 - 6 Remo te comma nds Follow t he commands below to access featur es when you are away f rom the machine. When y ou call the machine and ent er your Remot e Access Code (3 digi ts f ollowed by ), the syst em will give t wo s hort beeps and yo u must en ter a remot e command. Remot e comm ands Oper ation details 95 Chan ge t he Fax Forw[...]

Remote Fax O ptions ( Bl ack & White onl y) 8 - 7 8 Ret riev ing fax me ssag es You can call y our machine from any touch tone t elephone or f ax machine a nd have your fax m essages sent t o a f ax machin e. 1 Dial your fax num ber. 2 When your mach ine answers, immediat ely enter yo ur Remote Access Code (3 digits foll owed by ). If you hear [...]

9 - 1 9 Fax reports Fax r eports ( Trans m i s sio n Verif ication and Fax Journa l) can be printed aut omatically and manual ly. Tr ansm is sion Verif icat ion Report You can use t he Transmiss ion Verifi cation Repor t as proo f that you sent a fax. This report li sts the time and date of tran smission and whet her the t ransmis sion was succ ess[...]

Printing r eports 9 - 2 9 Additional rep orts Follo wing report s are av ailable: How t o pr int a rep o rt 1 Pres s Menu/Se t, 5 . 2 Pres s ▲ or ▼ to sele ct the report you want. Pres s Menu/Se t . — OR — Enter t he number of the repor t you want to prin t. For example, p r e s s 2 to print t he Help List. 3 Pres s Bl ack S tar t or Color [...]

10 - 1 10 Polling O p erat ion Poll ing is the proc ess of retr ieving faxes from another fa x machine. Yo u c an use your machine t o 'po ll' other machine s, or you can have som eone poll your machine. Every one who is involved i n Pol ling needs t o set up their fax m achines for Pollin g. When someone p olls your m achine to rec eive [...]

Polli n g 10 - 2 10 Polled Trans mit Pol led Transmit is when you set up your machin e t o wait with a document so anot her fax machine ca n call an d re trieve it. Se tup fo r Pol led Tr ansm it (Blac k & W hite only) 1 If it is not illum inated in blue, pr ess ( Fax ). 2 Load your doc ument. 3 Pres s Menu/Se t , 2 , 2 , 6 . 4 Pres s ▲ or ?[...]

SECTION III COPY Section III Copy 11. Makin g copi es[...]

11 - 1 11 11 ‘ How to copy You can us e y our machine as a copi er, making up t o 99 c opies at a t ime. En te ring Co py mod e Before m aki ng co pies, make sure that ( Copy ) i s illumina ted in blu e. If it is not, pr ess ( Copy ) to enter Copy mode. The defau lt setti ng is F ax mode. You can change the number of seconds or minutes that the m[...]

Chap ter 11 11 - 2 Mak ing m ultiple cop ies 1 Pre ss ( Co py ) to illuminat e it in blue. 2 Load your doc um e nt. 3 Use the d ial pad to enter th e number of copies you want ( up to 99). 4 Pre ss Blac k Start or Color Start . Note To sort the copies, press Opt ions and ▲ or ▼ to select Stack/Sort . (See Sorting c opies using the A D F on page[...]

Making cop i e s 11 - 3 11 Copy options When you wa nt to qu ickly change t he c opy setti ngs tem porarily for the next c opy, use the Copy Options keys. You ca n use dif ferent combin ations. Note ■ These s ettings are tempor ary, and the machin e ret urns to its def ault sett ings 60 secon ds after copying, unless you have set t he Mo de Timer[...]

Chap ter 11 11 - 4 En larging or re duci ng the im age c opie d You can selec t the following enla rgement or reduct ion ratios . Custom(25-400%) allows you to enter a rati o from 25% to 400%. 1 Pre ss ( Copy ) t o illum inate it in blue. 2 Load your doc um e nt. 3 Pre ss Enla rge/Reduce . 4 Pre ss ▲ or ▼ t o select t he enlargem ent or reducti[...]

Making cop i e s 11 - 5 11 Maki ng N in 1 copies or a po ster (pag e l ayout) You can r educe the amount of copies by usi ng the N in 1 copy featur e. This allows y ou to copy two or f our pages onto one pa ge, allowin g you to save paper. It is also possible to cre ate a poster. When you use the Pos ter feat ure your mach ine divides your document[...]

Chap ter 11 11 - 6 When usin g the ADF , ins ert docu ment face up in the d irec tio n shown be lo w. 2 in 1 (P) 4 in 1 (P) When usin g the scanner glass, place doc umen t face down in the directi on sh own bel ow . 2 in 1 (P) 4 in 1 (P) Poster(3 x 3) You can make a poster s ize cop y of a photograp h. 2 in 1 (L) 4 in 1 (L) 2 in 1 (L) 4 in 1 (L)[...]

Making cop i e s 11 - 7 11 So rtin g copi es us ing the ADF You can sor t m u ltiple copies. Page s will be stac ked in the order (1 2 3) , (1 2 3) and s o on. 1 Pres s ( Copy ) t o illu minate it in blue. 2 Load your doc ument. 3 Use the dial pad to enter the number of copies y ou w ant (up to 99). 4 Pres s Op tio ns and ▲ or ▼ to sel ect Stac[...]

Chap ter 11 11 - 8 Contrast You can adjust c opy contr ast to mak e copies with m o r e or le ss contra st. 1 Pre ss ( Copy ) t o illum inate it in blue. 2 Load your doc um e nt. 3 Use the d ial pad to enter th e number of copies you want ( up to 99). 4 Pre ss Opt ion s and ▲ or ▼ t o select Contrast . Pre ss Me nu/ S et . 5 Pre ss ▲ to incre[...]

Making cop i e s 11 - 9 11 Ou t of Memo ry message If the memory becomes full whil e y ou are making copi es, the LCD message will guid e you thr ough the next step. If you get a n Out of Memory messag e while scanni ng a subsequent pa ge, you will have the op tion to pres s Black Start or Co lo r St ar t to copy the pages scann ed so far, or to pr[...]

SECTION IV SOFTW ARE AND NETWORK FEAT URES Section IV Software and Network Feat ures The User’s Guide on the CD-ROM includes the Software and Network User’s Guides for feat ures avail a b le wh en co nne cted t o a co mpute r ( f or ex amp le, Pri nti ng an d Sc anni ng) . ■ Printi ng (Fo r W ind ows ® , se e C hapte r 1 in the S oftw are Us[...]

SECTION V APPENDIXES Section V Appe ndixe s A. Impor tant in formati on B. Men u and Features C. Tr oubles hootin g and rout ine mai nten ance D. Opt ional accessorie s E. Sp ecificatio ns F. Glossa ry[...]

A - 1 A Stan dard tel epho ne a nd FC C Notices Th ese notice s ar e i n e ffe ct on mo dels s old and use d in the Unite d States only . When prog ramming emergency numbers or ma king t est call s to e mergency num bers : ■ Remai n on t he l i ne and b riefly exp lain t o the dispatche r t he reaso n for t he cal l be fore hanging up. ■ Perfor[...]

Important info rmation A - 2 A Fede ral Comm unic ati ons Commi ssion (FCC) Dec lara tio n of Conf ormi ty (USA only ) Respon sible P arty: Brother I nternationa l Corpora tion 100 S omerset Corporate Bou l ev ard Bridgewa ter, NJ 08807-0911 U SA TEL: ( 908) 7 04-1700 declares, that t he pr oducts Product Name: MFC- 9420CN comply with Part 15 of t [...]

Chapter A A - 3 Indu stry C anada Comp lianc e Sta teme nt ( Canad a on ly) This Cla ss B di gital app ar a tus compli es with Canadian ICES-00 3. Cet ap par e i l numéri que de la cl asse B est confor me à la norme NMB-003 du Canada. Fo r your s afe ty To en sure saf e operation the supplied three-pin plug must be inserted only into a standard t[...]

Important info rmation A - 4 A FDA re gulation s U.S. Food and Drug Administrati on (FDA) has implement ed re gulations f or lase r products manufact ured on and after Augu st 2, 1 976. Complianc e is mandator y for pr oducts m arketed i n the Uni ted States. T he following la bel on the back of the ma chine indicat es com pliance wi th the FDA reg[...]

Chap ter A A - 5 0 Do not pl ace anything on top of the po wer cord including this mac hine. Do not allow the po wer cord to be steppe d o n. A If an extension cor d is used with this produc t, mak e sure that t he to tal am pere rat i ng s on the produc t s plugg ed i n to the extension co rd do n ot exceed the extension cor d ampe re rati ng. Al [...]

Important info rmation A - 6 A Choosing a location Place your machine on a flat , stable surface t hat is f r e e o f vibration and shocks. Put the machine near a telepho ne wall jack a nd a s tandard, grounded AC po wer outle t. Choose a lo c a tion whe r e the te mperature rem ains between 50°F and 90.5°F (10 °C and 32.5°C) and the hum idity [...]

Chap ter A A - 7 To use t he m achin e saf el y Please k eep these instruc tions for lat er ref erence and read the m before attempti ng a ny maintenan ce. WARNING Ther e are hi gh vo ltage e lectrodes inside t he m achine. Befor e you clean the ins ide of the machin e, make sure you have unp lugged the telephone li ne cord firs t and then the powe[...]

Important info rmation A - 8 A ■ To prev ent injuries , be careful not to put your f ingers in t he area s hown in the ill ustrations . ■ Do not use a vacuum clea ner t o clean up scatte red toner. Doing t his might cause the toner dus t t o ign ite inside the vac uum clea ner, potent ially starting a f i re. Please car efully clean the to ner [...]

Chap ter A A - 9 WARNING ■ This machin e is heavy and weighs approx imately 76. 7 l b (34.8 kg ). To prevent injuri es, use at least two people to lif t the machine . Be careful not to trap y our fing ers when you set the machine back down. ■ When y ou lift the mac hine mak e sure you use the handh olds at the bottom four corners of the machine[...]

Important info rmation A - 10 A Trade marks The Br other logo is a register ed trademar k of Brot her Indu stries, Ltd. Brot her is a register ed trademark of Brothe r Indust ries, Ltd. Multi- Functi on Link i s a registere d tradem ark of Brother Internation al Corporat ion. © 2004-2005 B rother I ndustr ies, Lt d. All rights re served. Windows a[...]

B - 1 B On-scre en programmin g Your machi ne is designed to be eas y to use with LCD on- screen pro gramming using t he menu keys . User-f riendly prog ramming helps you take full adv antage of all the menu selecti ons your machine has to offer. Since yo ur program ming is done on t he LCD, we have cre ated step-by- s tep on- screen instr uctions [...]

Menu a nd Feat ures B - 2 B Menu ke ys You can access t he menu mode by pressing Menu/S et . When you enter th e menu, the LCD scrolls . Press 1 for G eneral Setu p menu — OR — Press 2 fo r Fax men u — OR — Press 3 for Copy menu Press 0 for I nitial Setu p You can scrol l more quickly throu gh each menu level or t o your nex t m en u s elec[...]

Chap ter B B - 3 Menu T able Main Menu Subme nu Men u Sele ction s Optio n s Descri ptio ns Page 1 . General Setup 1 . Mode Timer — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec Off Sets the t ime to return to Fax mode . 3-8 2 . Paper Type 1 . Tray#1 (T his m e nu o nly appe ars whe n you have th e op t i onal tr ay #2) Thin Plain Thick Thicker Recyc led P a[...]

Menu a nd Feat ures B - 4 B 1 . General Setup (Co nti nued ) 5 . Auto Daylight — On Off Ch ange s for D ayli gh t Savi ngs Ti me auto mati call y. 3-1 6 . Ecology 1 . Toner Save On Off In cr ease s the p ag e yiel d of the ton er ca rtr idg e. 3-7 2 . Sleep Time (0-99) 30 Min Co nser ve s po wer. 3- 8 7 . LCD Contrast — ▼ -  + [...]

Chap ter B B - 5 2 . Fax 1 . Setup Receive (I n Fax mo de only ) 1 . Ring Delay 04 03 02 01 00 Set s th e numbe r of ri ngs bef ore th e machi ne answ er s in Fax Onl y or Fax/ Tel m ode. 6-2 2 . F/T Ring Time 70 Sec 40 Sec 30 Sec 20 Sec Sets the pseu d o/dou ble- ring tim e in Fax/ Tel m ode. 6-3 3 . Easy Receive On Off Re ceive s fax m essag es w[...]

Menu a nd Feat ures B - 6 B 2 . Fax (Co nti nued ) 2 . Setup Send (In F ax mode only ) (C onti nued ) 4 . Batch TX On Off Com bine s delaye d faxes to the s ame f ax nu mbe r at th e s ame ti me of d ay i nto one t ransmi ssio n. 5-8 5 . Real Time TX Off On Next Fax:On Next Fax:Off Yo u can se nd a f ax wi thou t usi ng th e mem or y. 5- 6 6 . Poll[...]

Chap ter B B - 7 2 . Fax (C ont inue d) 4 . Report Setting 1 . Tra nsmis sion On On+Image Off Off+Image Initi al se tup for Tr ansmi ssion V eri fica tio n Re por t an d Fax J our nal. 9-1 2 . Journal Period Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 9-1 5 . Remote Fax Opt (B ackup print f o r Fax Fo rw[...]

Menu a nd Feat ures B - 8 B 2 . Fax (Co nti nued ) 0 . Mis cellaneous 1 . Compatibilit y High Normal Basic Ad just s the Equa li zati on for tran smissi on pr obl ems. C-20 2 . Distinctive Off Set (On) Us es th e T ele phon e Com pany’ s Dist incti ve Rin g su bs crib er ser vic e to reg ist er the r ing p att ern wi th t he machi ne. 7-8 3 . Cal[...]

Chap ter B B - 9 4 . Printer 1 . Emulation — Auto HP LaserJet BR-Script 3 Sel ect s t h e emulat ion mode . Se e Sof tw are User’s Guide on th e CD-ROM 2 . Print Options 1 . Internal Font — Pri nts a lis t of the mach ine’ s int ern al fo nts. 2 . Conf iguration — Pri nts a lis t of the mach ine’s pr int set t i ngs. 3 . Test Print — [...]

Menu a nd Feat ures B - 10 B 6 . LAN 1 . Setup TCP/IP 1 . BOOT Method Auto Static RARP BOOTP DHCP Yo u can ch oo se the BOOT meth od th at bes t sui ts your ne eds . Se e Network User’s Guide on t he CD-ROM 2 . IP Address [000-255]. [000-255]. [000-255]. [000-255] Ente r the I P add ress. 3 . Subnet Mask [000-255]. [000-255]. [000-255]. [000-255][...]

Chap ter B B - 11 6 . LAN (C ont inue d) 2 . Setup Internet 1 . Mail Address (60 ch ara cters ) Ent er the ma il addr es s. See Network User’s Guide on th e CD-ROM 2 . SMTP Server [000-255]. [000-255]. [000-255]. [000-255] Enter the SMT P serv er ad dres s. 3 . POP3 Server [000-255]. [000-255]. [000-255]. [000-255] Enter the POP 3 se rver ad dres[...]

Menu a nd Feat ures B - 12 B 6 . LAN (Co nti nued ) 4 . Setup Mail TX 1 . Sender Subject — Dis p lays the subj ec t tha t i s atta ched to the Intern et Fax data . Se e Network User’s Guide on t he CD-ROM 2 . Size Limit On Off Displays a wa rning that the size o f the E-mail docu ment i s lar ger than 1 MB. The d ocume nt w il l not be sent . 3[...]

Chap ter B B - 13 7 . Machine Info. 1 . Serial No. — — Let s you ch ec k the s eri al numb er of yo ur ma chin e. C-40 2 . Page Counter — Total Copy Print List/Fax Let s you chec k the numb er of t otal pages th e mach ine h as prin t e d dur ing its l ife. C-40 3 . Parts Life 1 . OPC Bel t Life OPC Belt Life Remain ing:X XX% You can ch eck t[...]

Menu a nd Feat ures B - 14 B Copy options key Use the O pti ons key to qu ickly set the followi ng copy s ettings tempor arily for the next c o py. After you choos e each setting by pr essing Men u/S et , th e LCD s hows Set temporarily . Pr ess Black St art or Co lor Start when you hav e finished choos ing setting s . * XXX is the paper siz e dete[...]

Chap ter B B - 15 Entering Te xt When y ou are setting cert ain menu select ions, such as the Stat ion ID, you may need to type te xt into the machine. Most number k eys ha v e three or f our lette rs printe d abov e the keys. The keys for 0 , # and do not have p r i nted l etters be cause t hey ar e used for spec ial char acters . By pressin g the[...]

C - 1 C C Troubleshoo ting Error me s s ages As with any soph isticated of fice product, err ors m ay occur . If this h appens, your machi ne i dentifies the p roblem and displays an error message. The most com m on error m essages are s hown below. You can correc t most p roblems by yoursel f. If you nee d more he lp, the B rother S olution s Cent[...]

Chap ter C C - 2 Data Remaining Pri nt data is l eft in the machi ne’s memor y. Re -st art pri ntin g fr om your comp uter. Pri nt data is l eft in the machi ne’s mem o ry. The in terf ac e cabl e was unpl ugge d whi le t he comp uter w as sen ding the data to the m ach ine. Press Job Can cel . The ma chin e will can cel th e job and cl ear it [...]

Troublesho ot ing and r outine maintenanc e C - 3 C Out of Memory The ma chin e’s mem ory i s ful l. (F ax send ing o r cop y oper ation in prog ress ) Press Bl ack St art or Color Start to s end or copy the sc anne d pages. — OR — Press Stop/ Exit an d wait unti l th e othe r oper ati ons in pr ogre ss hav e fini she d a nd th e n try ag ain[...]

Chap ter C C - 4 Unable to Init. (In itial iz e) Unable to Print Unable to Scan The ma chin e has a m echanic al pro blem . Tur n of f the ma chin e's p owe r swit ch and t hen tur n it on aga in. If t h e err or m e ss age co nti nues l eave the m achin e for seve ral mi nute s and the n t ry i t aga in. (T he mac hine c an be turn ed off fo [...]

Troublesho ot ing and r outine maintenanc e C - 5 C Chec king if t he m ach in e has faxes in i ts memo ry 1 Pres s Menu/Se t , 9 , 0 , 1 . 2 If the LCD shows No Data , there are no faxes left in t he m achi ne’s memory. — OR — If the LCD shows Enter Fax No. there ar e f axes in the m achi ne’s me mo ry. • You c a n t ransfe r the faxes t[...]

Chap ter C C - 6 Docume nt jams If the docu ment is jammed, fol low the steps below. Document is jamme d in t he top of the ADF unit 1 Take out any paper from the ADF that i s not jammed. 2 Open the ADF cover. 3 Pull the jammed doc ument out to the left. 4 Close the ADF co ver. Pre ss St o p/ Exi t . Note To avoid f uture docu m en t jams close t h[...]

Troublesho ot ing and r outine maintenanc e C - 7 C Paper j ams If paper ja ms ins ide t he machi ne, the machin e wi ll stop. One of the following LCD mess ages will appear to tell yo u w here to find the jamm ed p aper. Pape r may ja m in the paper tr ay, inside the machine , at the back cover, or where the paper comes out of the ma c h ine. Chec[...]

Chap ter C C - 8 Note Do not use the following paper: ■ Bent/c urled p aper ■ Moist paper ■ Paper th at does not meet speci fications Pape r Jam A1 / Pap er Jam A2 If ther e is a paper ja m in the pa per tray, follow these s teps: 1 Pull out the paper tray. 2 Take out the jamme d pa per. 3 Put the paper tr ay back in the machine. 4 Open the b[...]

Troublesho ot ing and r outine maintenanc e C - 9 C Pa per Jam B If paper is caught ins ide the machine , follow these s teps: 1 Open the ba ck cover. 2 If the paper ja m med while exit ing the paper tra y, re move the jammed paper by hol ding it with b oth hands and pullin g it slow ly t oward y ou. 3 If the paper is ca ught in the regist r a tion[...]

Chap ter C C - 10 Pape r Jam C If paper has passed behind the bac k cover and there is a pape r jam where the pa per comes ou t, f ollow t he step s bel ow: 1 Open the back cover a nd release the fusing unit pres sure release lev ers. 2 Remove t he jammed paper by pulling it out slowl y . 3 Reset the fusing uni t pressur e r elease levers. 4 Close [...]

Troublesho ot ing and r outine maintenanc e C - 11 C If yo u are h avi ng dif fic ult y w ith y our mac hine If you th ink ther e is a prob lem wi th the wa y your f axes look, m ake a c opy fi rst. I f the c opy look s good, t he problem is probably not your machine. Chec k the chart below and fol low the troubl eshoot ing tips. The Brot her Solut[...]

Chap ter C C - 12 Sen di ng Fa xes Po or f ax s end qu alit y Cha nge yo ur r esol ution to Fine or S.Fine . Mak e a c op y to chec k your ma chin e’s s canne r o p e rati on. I f t he cop y qual ity is n ot go od, cl ean t he sca nner . (See Clea ni ng the sc ann er gla ss on page C-2 2. ) Tra nsm issi on Ver ific ati on Re po rt says ‘RESULT:[...]

Troublesho ot ing and r outine maintenanc e C - 13 C Prin ting Dif ficu lties Th e ma chi ne does not pr int. Pl ease mak e sure : • The mac hin e i s pl ugge d in an d the pow er s witc h is tu rned On. — OR — • T he t oner cartr idg e and the OPC belt cartr idg e are in stall ed prop erly. (See Repl acin g a ton er c artr idg e on pag e C[...]

Chap ter C C - 14 Software Difficultie s Ca nnot instal l sof twar e or p rin t. Ru n the Repa ir MFL -Pro S uite prog ram on th e C D-R OM. This prog ram wil l repa ir and r eins tall the sof twa re. Ca nnot perfo rm ‘2 in 1 ’ or ‘4 i n 1’ pri nting . Che ck th at th e pape r si ze se tti ng in the ap plic ati on an d in th e prin ter d ri[...]

Troublesho ot ing and r outine maintenanc e C - 15 C Print Qua lity Difficulties Pri nt ed pa ges are cur led. Low qua li ty th in or th ick pa per c an c ause th is p roble m . Mak e s ure y ou sele ct th e Pap e r Type th at suit s the medi a type yo u use. (See Acce ptab le pape r and o ther medi a on pa ge 2- 1.) Pr inte d pag es are sme ared. [...]

Chap ter C C - 16 Impr ovin g the p rint q ualit y If you ar e ha ving problem s wi th print quali ty, please do a test print fir st ( Menu/Se t , 4 , 2 , 3 ). If the pro blem appears on the prin tout, then m atch it to one of the examples below and follow the recom m e ndation. I f t he problem does n ot appe ar on the tes t prin t, p lease ch eck[...]

Troublesho ot ing and r outine maintenanc e C - 17 C Col ore d s treak s or bands down t he page ■ Iden tify t he col or an d rep lace that to ner car tr idge . (Se e Re plac in g a t on er ca rtri dge o n pa ge C -29. ) ■ Re plac e t he OP C belt cart ridg e. (Se e Re plac ing the O PC bel t cartr idg e (OP -4CL) on page C- 33.) Co lor ed li n[...]

Chap ter C C - 18 Tone r sca tter o r tone r sta in ■ Ide ntify t he col or c ausin g the prob lem an d repl ace that toner cartr idge . (S ee Repl ac ing a t oner car t r idg e on pa ge C-2 9.) ■ Re plac e the O PC be lt ca rtri dge. (Se e R epl acin g the O PC belt ca rtri dge (OP -4CL) on pa ge C-3 3.) The color o f yo ur pr int out s is no [...]

Troublesho ot ing and r outine maintenanc e C - 19 C Miss ing im age at ed ge ■ C hec k th at t he t one r ca rtri dg es a re insta lled p roper ly. ■ Ch eck that th e OP C be lt c artr idg e is ins talle d prope rly . ■ Iden tify t he col or ca usin g the p rob lem an d repla ce th e tone r car tr idge . (See R epl acin g a tone r ca rtr idg[...]

Chap ter C C - 20 Sett ing Dial Tone De tec tion Settin g the dial t one to Detection will short en the dial tone detec t pause. 1 Pre ss Me nu/ S et , 0 , 5 . 2 Pre ss ▲ or ▼ t o select Detection or No Detection . Pre ss Me nu/ S et . 3 Pre ss St o p/ Exi t . Com patibili ty If you ar e ha ving dif ficulty sending or receivin g a fax due to po[...]

Troublesho ot ing and r outine maintenanc e C - 21 C Cle ani ng the outsid e of th e machin e Clean the outside of the machine as fol low s : 1 Pull the pap er tray c ompletely out of the machine. 2 Wipe the out s i de of t h e machin e with a soft c loth t o remov e dust. 3 Remove any thing that is stuck i nside the paper tray. 4 Wipe the inside a[...]

Chap ter C C - 22 Cl eani ng the sca nner gla ss Lift the document c over. Cle an the scanner glass and white plastic above it with is opropyl alcoh ol on a sof t lint-fre e c loth. In the ADF unit , clean the white plas tic bar and t he scan ner gl ass st r i p under i t wit h isopro pyl alcohol on a lint -free clot h. Cl eani ng to pre vent pap e[...]

Troublesho ot ing and r outine maintenanc e C - 23 C 1 Turn off the ma chine’s power sw itch. Unplug t he tele phone line cord f irst, an d then un plug the power c o rd from the AC power outlet . Open the bac k cover of t he machine. 2 Clean t he r egistration roll er and t he paper pick -up roller wit h a dry soft, lint-f ree cloth to prevent p[...]

Chap ter C C - 24 4 Clean t he exi t roller. This will help t o prevent paper j am s at the paper exit an d dirt fro m appe aring on your printout s. 5 Close the back c over. 6 P lug t he ma chi ne’ s po we r c or d bac k in to the AC p ower o utlet first, and t hen plug in the telepho ne line cord. Turn on the machine’s power switch. Cl eani n[...]

Troublesho ot ing and r outine maintenanc e C - 25 C 6 Place the OPC belt c a r tr idge on a flat surface and co v e r the shiny green OPC belt with a piece of pa per to prevent exposing it t o ligh t. 7 Open the fron t c o v e r of t he machine. 8 Take all t he toner cart r i dges out of the machine. 9 Clean the surface o f the la s e r unit with [...]

Chap ter C C - 26 Replacing the cons umable ite m s You will nee d t o replace th e f ollowing c onsumable item s regul arly. When the time com es t o repl ace consumable item s, the following m essages will appea r on t h e LC D. The mac hine wi ll s top print ing whe n the followin g maintena nce mess ages appear on the LC D. The foll owing are m[...]

Troublesho ot ing and r outine maintenanc e C - 27 C The followin g are maintenance mess ages that appear alter natively wi th t he norma l message on the u pper row of the LCD w hen the machine is in t he Ready mo de. These mess ages advi se you that you wil l need to repla ce each of the consum able items as soon as possibl e, since the consum ab[...]

Chap ter C C - 28 Note ■ Discar d the used consumabl e i tem according to local regul ations, keepi ng it separat e from domest ic waste. I f you have ques tions, cal l your local wa ste di s p osal office. Be sure to r e -seal the cons umable item tight ly so that the material insi de does not spill. ■ We r ecommend placing used cons umable it[...]

Troublesho ot ing and r outine maintenanc e C - 29 C Toner empty m essage When th e foll owing messa ge appears on the LCD and the ma c h ine stops printing, you need to r eplace the toner car tridge. Replacing a toner cartridge The ton er cartridge c an p rint app r o x. 10,000 pages for Black, 6,600 pa ges for Cyan, Mage nta and Yellow. When the [...]

Chap ter C C - 30 How to replace a tone r c artridge 1 Open the front c over of the machi ne. 2 Pull out the used toner cartrid ge. 3 Take the new toner ca rtridge out of the box. Note ■ Discar d the u sed t oner c artridge accordin g to local regula tions, keeping it separat e from domestic was te. ■ Be sure to se al the toner cartridge t ight[...]

Troublesho ot ing and r outine maintenanc e C - 31 C 5 Put in the new toner car tridge by positioni ng i t in the gui de. Slid e it gently into the mac hine. Do not try to push or lock the new toner cart ridge in; it mus t rest loosel y in the guide rails and will automati cally b e posi tioned properly when the fron t cover is cl osed. Note that e[...]

Chap ter C C - 32 Replacing the waste toner pack 1 Open the front c over of the machi ne. 2 Remove the waste t oner pack from the holder a t the lower right hand side of t he machi ne . Be ca refu l no t to spi ll t he toner. 3 Take the cap off the ne w waste toner pack, and put t he cap on the used waste toner pack. Note ■ When y ou di s car d t[...]

Troublesho ot ing and r outine maintenanc e C - 33 C O PC bel t ca rt ri dge Replace OPC belt cartridge message When the OPC bel t cartridge runs out , t h e foll owing message appear s on t he LCD. When y ou s ee this message, y o u must rep lace the OPC belt cartr idge: Replacing the OPC belt cartridge (O P- 4 CL ) 1 Turn off the ma chine’s pow[...]

Chap ter C C - 34 7 Remove t he prote ctive sheet f rom the new OPC b elt c artridge. Do not touch the green part of the OPC belt cartridge. 8 Put the new OPC be lt cartridge into the machine gui des with th e flat sid e facing yo u. 9 To lock the cartrid ge into the m achi ne, push the belt cart ridge lock lever s that are o n both sides of the O [...]

Troublesho ot ing and r outine maintenanc e C - 35 C Fu sin g un it Replace fusing unit me ssage When th e foll owing messa ge appears on the LCD, you must rep lace the fusing unit . Replacing the fusing unit 1 Turn off the machine’s power swi tch. To avoid inj ury, wait until the machi ne has cooled down suf ficientl y befor e you replace th e f[...]

Chap ter C C - 36 4 Hold the handles on both side s as you take the fusing uni t out of the machine. 5 Put the new f using unit in to the machine. Be sure to insert t he fusing unit compl ete ly in to the m ach in e. 6 Secure the fusing unit with the two loc k levers that ar e on both si des of the fusing un it. 7 Move the fusing uni t pressure rel[...]

Troublesho ot ing and r outine maintenanc e C - 37 C Reset the Fusing Unit life counter 1 Pres s Menu/Se t , 7 , 4 . 2 Pres s ▲ or ▼ to sele ct Fusing Unit and press Menu /Set . The conf irmati on message appear s on the LC D. 3 Pres s 1 to reset the lif e coun ter. — OR — Pres s 2 to cancel. Re placi ng the transf er b elt cle aner 1 Turn [...]

Chap ter C C - 38 4 Remove t he transf er b elt cover . 5 Remove t he transf er b elt clea ner by grasping th e h andle and lifting it up. 6 Clean t he are a where t he new transf er belt cle aner i s to b e i nstalled with a dry cotton cl oth. 7 Put the ne w transfer belt c l eaner into the machine by gently placing the bras s bearings int o the g[...]

Troublesho ot ing and r outine maintenanc e C - 39 C Re plac ing t he transf er r oller 1 Turn off the ma chine’s power sw itch. 2 Open the back c over of the machi ne. 3 Release the transf er rolle r lock levers on the rig ht and left-hand si des, and then lift the l evers t o rel ease the transfer roller . 4 Take out the tra nsfer roller by g e[...]

Chap ter C C - 40 Machin e Infor mation Ch eckin g th e Seri al N umber s You can vi ew the machine’s serial number on the LCD. 1 Pre ss Me nu/ S et , 7 , 1 . 2 Pre ss St o p/ Exi t . Ch eckin g th e Pa ge C oun ters You can vi ew t he machine’s page c ounters for c opies, printed pages, reports and lists, faxe s o r a s umma ry tota l. 1 Pre s[...]

Troublesho ot ing and r outine maintenanc e C - 41 C Packing a nd shippin g the mach ine When you tr ansport t he ma chine, use the packi ng mat erial s that cam e wi th your machin e. If you do not pack the machine pro perly, you could void y our wa rranty. T he machin e shou ld be adequately insured with the car rier. Note If you are missin g the[...]

Chap ter C C - 42 6 Open the front c over of the machi ne. Pull out all the ton er cartridges and the waste toner p ack from the machin e. 7 To avoi d any toner s pills, pl ug the wast e toner hol e l ocated at the bottom right inside of t he machine wit h t he suppli ed protect ive sponge. 8 Remove t he tap e from t he su pplied protect ive sponge[...]

Troublesho ot ing and r outine maintenanc e C - 43 C C Two peop le shou ld put the machine into the plas tic bag, and then put the machine int o the original car ton. D Put the two Styr ofoam pieces on top of the mach ine and the n put the ac c e ssory box on top of the Styr ofoam. E Close the cart on and tape it shut. F Lift the c arton wi th two [...]

D - 1 D Optiona l accessor ies Low er tray unit ( LT- 27C L) See Lower tray unit (LT -27CL) on page D-1. SO-DIM M memory See SO -DI MM (M em or y) on page D-3. Lo wer t ray un i t (LT-27 CL) The lower tray unit (Tray 2) is an option al device that can ho ld up to 53 0 sheets o f extra paper (20 lb (80 g/m 2 )). You can put Let ter, A4, B 5 (JIS and[...]

Opti onal a ccessorie s D - 2 D 5 Remove t he prot ective parts an d then put t he paper t ray back in t he lower t ray unit. 6 Check t he tw o alignment pins on t he lower tra y unit. Use two people to l ift the machine and plac e it on top of t he lower tray unit . Make sure you use the handholds at the bottom fou r corners of the mac hine. Check[...]

Chap ter D D - 3 Putting paper in the l ower tray unit After you have inst alled t he lower p aper t ray, you can put pape r in it the s am e way you put paper in t he upper paper tray. SO -DIMM (Memo ry) The m emory b oard is install ed on t he ma in contr oller board insid e the machine. W hen you add the optio nal memory board, i t increa ses th[...]

Opti onal a ccessorie s D - 4 D I nstal ling ad ditio nal memo ry 1 Turn of f t he machin e's pow er switc h. 2 Unplug fi rst the t elephone lin e cord from the t elephone wa ll jac k, and t hen unplu g the po wer cord from the AC power outlet . 3 Unscr ew the s crew hol ding t he side cover , and t h en s lide the side c over to rem ove it. 4[...]

Chap ter D D - 5 6 Hold the SO-D IMM with you r finger s on the side edge s and y our thumb on the back edge. Align t he notch on the SO-DIMM with th e pr otrusions with the SO-DIMM s lot. (Check t hat the locks on each si de of the DI MM slot are open or facin g outwards. ) 7 Press t he SO-DIMM st raight int o the slot (pr ess firm ly). Ma ke sure[...]

E - 1 E E Product desc ription Ge ner al Speci fi cati ons Memor y Ca paci ty 64 MB ( ex pandable to 576 MB ) ADF (automatic docum ent feeder ) Up to 3 5 pages T emperature: 68 °F - 86°F ( 20°C - 30°C) Hu midity: 50% - 70% Pa per: 20 lb (80 g/ m 2 ) Letter Paper T ray 2 50 Sheets (20 lb (80 g/m 2 )) Printer Type L aser Pr int Metho d Elec troph[...]

Chap ter E E - 2 Print media Weight Wit hout OPC belt/Tone r cartri dges: 76.7 lb (34.8 kg) Noise Operating: L WAd = 6.7 be ls or les s Standby: LWAd = 5.4 be l s or les s Tempe rature Operating: 50°F - 90.5°F (10 - 32.5°C) Storage: 32°F - 104°F (0 - 40 °C ) Humidity Operating: 20 t o 80% (without condensat ion) Storage : 1 0 to 90% (w ithout[...]

Specific ations E - 3 E Fax Compati bil ity ITU -T Gr oup 3 Coding System MH/MR/ MMR/JPE G Modem Speed Au tomatic F al lba ck: 33600 bps Document Siz e ADF Width: 5.8 to 8 .5 in. (147.3 t o 215.9 mm ) ADF Height: 5.8 to 14 in. (147.3 to 356 mm) Sc anner Glass Widt h: Max. 8.5 in. (215.9 mm) Sc anner Glass He i gh t: Max. 11.7 in. (297 mm) Scanning [...]

Chap ter E E - 4 Copier Color /Black Col or / Black Document Si ze ADF Width: 5.8 to 8.5 in. (147.3 to 215.9 mm ) ADF Heigh t: 5.8 to 14 in. (147.3 to 356 mm ) Scanne r Glass Width: Max. 8.5 in. (215.9 mm) Scanne r Glass Height: Ma x. 11.7 in. (297 mm) Copy Speed Color Up to 8 pages/m inute (Let ter/A4 p aper) 1 Black Up to 31 pages/minut e ( Lette[...]

Specific ations E - 5 E Scanner Color /Bl a ck Colo r/Black TWAIN Compl iant Ye s (W indows ® 98/98S E/Me/2000 Prof essional/XP /Windows NT ® Wor kstatio n Version 4.0) Mac OS ® 9 .1 - 9.2/ Mac OS ® X 10 .2.4 or greater WIA Compl iant Y es ( Window s ® XP) 1 Color Depth 4 8 bit c olor pr ocessin g (Input ) 24 bit c olor pr ocessing ( Output) R[...]

Chap ter E E - 6 Printer Interfa ces Emulations Brother Pr inting System fo r Windows ® PCL6 BR -Scr ipt 3 (Po stSc rip t ® 3 ™ Emulation) Pr int er Dr iver Windo w s ® 98/98SE/ Me/2000 Pro f es sional/XP/W indows NT ® Works tation Version 4.0 driver suppo r ting Brot her Native Compres sion mode and bi-dir ectional capabi lity Brother Co l o[...]

Specific ations E - 7 E Comput er requiremen ts Min imum Syste m Req uireme nts a nd Supp orted P C So ftware Funct ions Computer Pla t form & Operati n g S ystem Ve rsion Suppor ted PC Sof twar e Func tions PC Interf ace Min im u m Processo r Minimum RAM Re co m m e n de d RAM Avail able Hard Dis k Spac e fo r Dri vers for Appli cations Win do[...]

Chap ter E E - 8 Consumab le items Replacem ent Parts Toner Cartridge Li fe Starter Toner Cartridges Black: App rox. 5,000 pages 1 Yellow, Cyan and M agenta: Approx . 3,000 pages 1,2 Replacem ent Ton er Cartridges (TN-04BK, TN-04Y, TN-04C, TN -04M) Black: App rox. 10,000 pages 1 Yellow, Cyan and M agenta: Approx . 6,600 pages 1,2 Wast e Toner Pack [...]

Specific ations E - 9 E Network (LAN) Note ■ SMTP/ POP3 E-mail Serv ices are requi r e d for I nternet Fax. ■ BRAdm in Profession al is not support ed i n Mac OS ® . ■ BRAdmi n Ligh t is a vailabl e for Mac OS ® X 10 .2.4 or greater. For more inf ormati on, please visit the Br other Solutio ns Center (http: //solut ions.brothe r.com) LAN Yo[...]

F - 1 F Glossar y ADF (automatic document feeder) The docume nt can be placed in the ADF and s canned on e pa ge at a time automat ically. Auto Reduction Reduces the s ize of i n coming faxe s. Automatic fax transmissi o n Sendi ng a f ax witho ut pick ing up the hands et of an ext ernal phone . Automatic Redial A featur e that enables y our machin[...]

Glo s sar y F - 2 F Dual Ac cess You r machine c an scan o utgoing fax es or sched uled jobs into memor y a t t he same tim e it is sending a fax from memory or recei ving or prin ting a n incomi ng fax. Easy Rece ive Ena bles you r machine to respond to CNG tones if y ou int errupt a fax call by ans wering it. ECM (Error Correction Mode) Detects e[...]

Chap ter F F - 3 OCR (optical character recognition) The bundle d Sc anSoft ® OmniP age ® (for Windows ® ) and Presto! ® P ageManager ® (for Macint osh ® ) soft ware applic ations conver t an im age of text to tex t that you can edit. One-Touch Keys on the machine’s control pa nel where you can stor e numbers for easy dialing . You can stor[...]

Glo s sar y F - 4 F Standard resolution 203 x 97 dpi. It is used for r egular si z e text and quickest tra nsmissio n. Stat ion ID The stor ed informati on that appears on the to p of faxed pages. It includes the sen der’s n am e and f ax numbe r . Super Fine resolution 203 x 392 dpi . Best f or very small prin t and li ne art. TAD (t elephone an[...]

G - 1 G A Acces s codes, storing and dial ing ......... .. 7- 6 Acces sories and suppl ies . ..... ....... ....... ....... . ii ADF (aut omatic document f eeder) ...... .. 2-10 A DF co ver ... ..... .... ..... ..... ..... .... ..... ..... .. C- 6 Ans we rin g mach in e (TA D) .. ..... ..... ....... ... 3-5 connecti ng ....... ....... ..... ....... [...]

Inde x G - 2 Dis tincti ve R in g . ....... ..... ..... .... ..... ..... ..... .. 7 -6 set ting rin g pa ttern ..... ..... .... ..... ..... ..... .. 7-8 tur ning of f ..... .... ..... ..... ..... .... ..... ..... ..... .. 7-8 Dual Acc ess . ..... ....... ..... ..... .... ..... ..... ..... .. 5 -2 E Eas y Re cei ve .... ..... ..... .... ..... ..... [...]

G - 3 J Jacks convert to RJ11 jac k tri plex adapter .... ...... ....... ....... ....... .... 3-3 EXT exter nal telephone .... ....... ....... ....... .... 3-5 TA D (a nsw erin g ma chin e) .... ..... ..... ... 3 -5 Jams do cum ent .... ..... .... ..... ..... ..... .... ..... ..... .. C- 6 paper ... ....... ....... ....... ....... ....... .........[...]

Inde x G - 4 Print di ffic u l tie s ..... .... ..... ..... ..... .... ..... ..... .... C-1 1 dri vers ... .... ..... ..... ..... .... ..... ....... ..... ..... .. E-6 fax from mem ory ... ..... ..... .... ..... ..... ..... .. 6 -6 from PC See Softwar e User’s Guide on the CD-ROM. paper jams ...... ....... ....... ....... ....... ...... .. C-7 qu[...]

G - 5 Tr oubl esh ooti ng .... ..... ..... .... ..... ..... .... ..... C-1 do cum ent jam ... .... ..... ..... ..... .... ..... ..... .. C-6 if you are having dif ficulty in com ing ca lls .. ..... ..... .... ..... ..... .... ... C-1 2 Ne two rk .. .... ..... ..... ..... .... ..... ..... .... ... C-1 5 paper han dling . ....... ....... ....... ....[...]

H - 1 H If you plan t o receive f ax messa ges while away from y our machine, carrying the Rem ote Retrieva l Acces s Card print ed below will ser ve as a convenien t reminder of the retriev al proce dures. Simply cut out t he c a rd and fold it to fit your wallet or organiz er. Keeping it hand y will help you deriv e the full ben efit of your mach[...]

H - 2 Press Menu/Set , 2 , 5 , 2 . fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Select Fax Storage , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machine followed by . After the beep, hang up and wait. Era[...]

EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subj[...]

This machine is made f or use in the USA and Canada only . We cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that country and the power requirements of y our multi-function center may not be compatib le with the power a vailable in f oreign countries. Using USA or Canada models overseas is at y o[...]