Brother model 575 manual

® F AX-575 USER’S GUIDE[...]

©199 6-2 004 Brot her In dustr ies, Lt d. If yo u ne ed to cal l Cust ome r Servi ce Pleas e c ompl ete t he follo win g in for mati on fo r futu re reference : Mode l Nu mber: F AX-5 75 Ser ial Number: * Da te of Pu rcha se: Pl ace of P u rchase : * T he s eri al num ber is o n th e bac k o f th e unit . R etai n t hi s User ’s Gui de wit h you[...]

i Brother numbers Register your product (USA o nl y) By r egi steri ng yo ur p roduc t wi th Br othe r Int ern ationa l C orpor ati on, you w ill be r ecor ded as t he or igin al own er of th e pr oduct . You r re gist rati on w it h Bro the r: ■ may ser ve as co nfir mati on of the purcha se dat e of yo ur pro duct sho u ld yo u lo se you r r ec[...]

ii Brother fax back sys te m (USA onl y ) Br other has in stal led an e asy- to-us e fax back s ystem , so yo u can get i nstant answ ers to common tech nica l ques tion s and p roduct inf orma tio n for al l Brot her produc ts . T his s ystem is a vail able 2 4 hour s a da y, 7 da ys a week. You can u se the sy stem t o rec eive fax ed ins tru cti[...]

iii Notice - Disclai m e r of Warranties (USA and Canada) BROTHER’S L ICENSOR(S), AND THEIR DI RECTORS, OF FICE RS, EMP LOYE ES OR A GENTS (COLL ECTIVEL Y BR OTHER’ S LICENS OR ) MAKE NO WA RRANTI ES, E XPRES S OR I MPLIE D, IN CLUDIN G WIT HO UT LIM ITATIO N THE I M P LIED WARRANTIES OF M ERCHANTABILITY AND FITN ESS FOR A PAR TICU LAR PUR POSE[...]

iv Brothe r ® One Year Limited Warra nty and Replacem ent Se rvice ( USA only) Who is covered: • This limi ted w arranty ( "warrant y") is given only to the orig inal en d-use/reta il purch aser (referr ed to in thi s warran ty as "Or iginal Pu rchaser ") of the accomp anying produc t, consumable s and accesso ries (coll ecti[...]

v Brothe r ® One Year Limited Warra nty and Replacem ent Se rvice ( USA only) by Brother in its sole discretion. Br other res erves the right to supply a refurbi shed or reman ufactur ed repla cement Machin e and/or ac companying Consuma ble and Ac cessor y Items and use refur bished par ts pro vided such repl acement p roducts c onform t o the ma[...]

vi BROTHER MULTIFUNCTI ON CENTER/ FACSIMILE MACHINE LIMITED WARRANTY (Canad a only) Pursuant to thi s limited wa rranty of 1 y ear from th e date of purchase for labour and part s, Brother International Corpor ation (Canada) Ltd. (“Br other”), or it s Authorized Se rvice Cente rs, will repai r this MFC /Facsimile machi ne free of charge if def [...]

vii Safety precautions To use the fax machin e safely Pl ease re fe r to th es e in st ruc ti ons f or la ter ref ere nce an d b efor e atte mpti ng an y m ainte nance . WARNING WARNING ■ Use caut ion when i ns t a lli ng o r modi fyin g te leph one l ine s. N ever touc h tel epho ne wir es or t ermi nal s that ar e no t ins ulated unle ss t he t[...]

viii WARNING Choosing a location Plac e the fax mac hine on a flat , sta ble s urfac e th at is fre e of vibr ati on and s hocks , such as a de sk. Put the fa x machi ne ne ar a te leph on e w all j ac k an d a sta nd ar d, groun de d AC p owe r o utl et. Ch oo se a lo cat ion wh ere th e temp era tu re re m ai ns b etw ee n 5 0°F and 9 5°F ( 10?[...]

ix Qu ic k Re fer enc e Gu ide Sending faxes Au tomat ic tr ansm issio n 1 Inse rt the doc ument fac e dow n in th e ADF (up t o 10 page s ). 2 Ent er the fax nu mber yo u want to call. 3 Press Fax S tart . Receivi ng f axes Sele ct R eceiv e Mo de 1 Press Re ce iv e Mod e to sele ct FAX ONLY , FAX/TEL , TAD:ANSWER MACH. or MANUAL . If you sele ct [...]

x Using Search 1 Inse rt the doc ument fac e down in the ADF. 2 Press S earch /S p e ed Di al and us e t he d ia l pad to ente r th e firs t lette r of th e nam e you a re lo okin g for . 3 Pr ess or to sea rch the memory. 4 Press F ax Sta rt , wh en the LC D sh ows th e nam e you want to call. Making copi es Maki ng a s ingle copy 1 Inse rt the do[...]

xi 1 Introductio n Using this Gu ide .... .... ....... .... .... ........ .... ....... .... ........ ... .... 1- 1 Find ing i nfor mat ion ...... .... .... ........ .... ....... .... ........ ... .... 1- 1 Fax T est Sh eet a nd Prod uct Re gist ratio n ( USA onl y) .. .... ........ ... ........ .... ........ ... ........ .... ....... .... 1 -2 Part[...]

xii 5 Setup Recei ve Basic r ec eivi ng op erati ons .... .... ........ .... ....... .... ........ ... .... 5- 1 Choos ing the R ec eive M ode .... ........ ... ........ .... ....... .... 5 -1 Settin g the Ri ng D ela y ..... .... ........ .... ... ........ .... ....... .... 5 -2 Settin g th e F /T Rin g Tim e (FAX /TEL mod e on ly) .. .... 5-3 Eas[...]

xiii 7 Quick- D ial numb ers and dialing options Storin g n umber s fo r eas y d ialin g .. ........ ... ........ .... .... ....... 7 -1 Storin g One -Touc h Dial num bers .... ... ........ .... .... ....... 7-1 Storin g Speed -Dia l number s ........ .... ....... .... ........ ... .... 7-2 Chang ing O ne-To uch and Spe ed-D ial numb ers . ....... [...]

xiv Trade mark s . ....... .... .... ....... .... ........ .... ....... .... ........ .... ... .. 11-5 Shipm ent of the fax m achi ne .... .... .... ....... .... ........ .... ..... 1 1 -5 12 Troubleshoot i n g and routine maintena nce Troub lesh ootin g . ........ .... ....... .... ........ .... ....... .... .... ....... .. 12 -1 Erro r mes sages [...]

Intro duction 1 - 1 Usi ng this Guid e Thr ough out th is Guid e you’ ll se e spec ial sy mbols aler ting yo u to imp ort an t war nin gs, not es and ac ti ons . Spe c ial fo nts id entif y k eys you sh ould pres s, mes sages that appe ar on th e LCD, and imp ort ant p oints or rela te d top ics. Finding i nformation Al l th e ch ap te r he adin [...]

1 - 2 Introduct ion Fax Test Sheet an d Product R egistration (U SA only) After setti ng your Stati on ID, plea se f ill in t he Te st Sh eet i nclu ded wi th the fax machi ne a nd fa x it t o Brot her ’s Auto mate d Fax Re spons e S ystem as y our fi rs t trans mis sio n. Thi s wil l che ck that your fax ma chin e is wor king pr oper ly. To ge t[...]

Intro duction 1 - 3 Pa rt n ame s ■ Fro nt view ■ Ba ck vie w No. Nam e Descriptio n 1 Tel ephone Li ne Cord Connect the fax mac hine to a t elep hone wall jac k . 2 Tel ephone Hand set Use when r eceiving or mak ing voice cal ls . 3 Han dset Curled Cord Use to co nnect the h andset to the fax machine . 4 Docume nt Su pport Support s the docume[...]

1 - 4 Introduct ion Control panel overview 1 LCD (Li quid Crystal Displa y) Di sp lay s me ss age s on t he s cr een to he lp y ou set up an d us e your fax ma chine. 2 Dial Pad Use t hese k eys to dial tele phon e and f ax num bers and as a keyb oard for entering i nformatio n into the fax mac hine. Th e # key let s you t empor aril y swi tch the [...]

Intro duction 1 - 5 B On e-Touc h Ke ys Thes e keys g ive yo u inst ant ac cess to pr evio usly st ored Qui ck-Di al nu mbers. C Na viga tion Keys : Me nu/Set The sa me key i s used f or menu and se t ope ratio ns. Lets you ac cess t he me nu to progr am an d stor e your s etti ngs i n th e fax m ach ine . or P ress to sc roll fo rward or ba ckwa r[...]

1 - 6 Introduct ion About fax machines Custom features Do you have Voice Ma i l on the phone line? If y ou ha ve Voi ce Mai l o n the p hone line whe re you w il l ins tall yo ur new fax ma chine, th ere is a st ro ng pos sibi lity th at Voi ce Mai l and th e fa x m ach in e m ay co nf lict wit h e ac h oth er w hile re ce ivin g inc om ing ca ll s[...]

Intro duction 1 - 7 Fax tones and handsh ake When someo ne is se nding a fa x, th e fax mach ine se nds f ax cal ling ton es (CN G tone s). Th ese are quiet , in termi tte nt beep s ever y 4-s econd s. You ’ll h ear them af ter you dial and p ress Fax S tart and the y wil l con tinue f or ab out 60 se cond s aft er di aling. Duri ng th at ti me, [...]

1 - 8 Introduct ion Connections Connec t ing an external t elephone Yo u can co nn ect a sep ar ate te leph on e (or te lep hon e ans we rin g devi ce) dire ctly to you r fa x mac hine as sh own in t he diag ram bel ow. Co nn ect t he te leph on e’s lin e cord to th e j ack labe le d EXT. in the side of th e fax mach ine. . When ever thi s phon e[...]

Intro duction 1 - 9 If you s u bscr ib e to y our tele ph on e co m pany ’s Dis ti ncti ve Rin g ser vice : You may co nnec t an extern al TA D to a s epar ate w all ja ck o nly if yo u subs crib e to your tel ephon e compan y’s Di sti nctive Ri ng ser vic e, hav e reg ister ed th e disti nc tive ri ng pat ter n on t he fax mach ine, use th at [...]

1 - 10 Introducti on Connec t ions Th e exte rna l TAD mus t be pl ug ged in to the si de of t he fax mac hine , int o th e ja ck la bele d EXT . The f ax m achin e can not work pro perly if you pl ug th e TAD in to a wal l jack (u nless you ar e usin g Disti ncti ve Ring). 1 Plug the t el ephone li ne cor d fr om th e w all j ack into the b ack si[...]

Introductio n 1 - 11 Special line consi derations Roll Over phon e lines A ro ll ov er phon e sy stem is a gr oup of two or m ore sep arat e te leph on e lin es tha t p as s in co min g ca lls t o eac h othe r if th ey are bus y. Th e cal ls are usu all y pa ssed do wn or “r oll ed over ” t o the ne xt av aila ble p hone li ne in a pr eset or d[...]

1 - 12 Introducti on Installing fax machine, externa l two-line TAD and two-line telephone When you a re in sta llin g an ex tern al two -li ne te leph one a nswer ing d evic e (TA D) an d a two- li ne tel ep ho ne, th e fa x ma chin e mu st b e is olate d on o ne li ne a t bot h th e wall jac k an d at the T AD . Th e mos t commo n conn ecti on is[...]

Introductio n 1 - 13 Multi-Line connec tions ( PBX) Most o ffice s use a c entr al tel epho ne syst em. Whi le it is of ten re la tiv el y sim ple to con n ect t he fax ma ch in e to a ke y sys tem or a PBX (Priva te Bran ch Exc hang e), we sugges t tha t you contac t the compa ny th at in stal led y our tel ephone syste m and as k the m to con ne [...]

2 - 1 Paper About paper Handling a nd using plain paper Sto re pape r in it s ori ginal pa ckagi ng, and k eep i t sealed . Kee p the pape r fl at an d away f rom mo istu re, di rec t sunli ght an d hea t. Paper s pecification s for t he paper t ray 2 Paper Si ze: l ette r, lega l W eight : 17 t o 24 lb (6 4 to 90 g/m 2 ) Th ick ness : 0. 003 to 0.[...]

Pap er 2 - 2 How t o load pa per To load paper Bef ore y ou add paper, remo ve all of the pa per fr om th e pape r tr ay. 1 Fan th e stac k of pa per we ll to avoid pa per jam s an d mis- feeds . 2 Gen tl y ins e rt th e pape r. The side to b e pr inte d on mus t be f ace dow n. Tap the stack of pa per so the edges are ev en. Print Side Pap er[...]

3 - 1 On-Scre en Program ming User-friendly programmi ng Th e fax m achi ne is de s igned to be eas y to use with LCD o n- scre en pro grammi ng usi ng th e navi gatio n keys. User -fri endl y pro gra mming hel ps you take fu ll adv ant age of all t he men u sele cti ons th e fax mach ine h as to o f f er. Si nce yo ur pr ogr am mi ng is do ne on t[...]

On-Screen Progr amming 3 - 2 Na vig atio n ke ys Yo u ca n acce ss t he men u mo de b y pre ssi ng Me nu/ Set . When you en ter the men u, t he LCD scr olls. Pres s 1 fo r In iti al Set up — OR — Pres s 2 for S etup Rec ei ve m e nu — OR — Pres s 3 fo r Set up Send me nu — OR — Pres s 4 fo r Canc el Job menu — OR — Pres s 5 for Inte[...]

3 - 3 On-Scre en Program ming Mai n Menu Menu Select ions Opt ions Descr iptions Pag e 1 . INIT IA L SE TUP 1 . DA TE/T IME — Puts the da te and time on the LC D and in th e heading s of faxe s you send. 4- 1 2 . ST ATIO N ID — Progr am you r name an d fax numb er to app ear on each pa ge you fax . 4- 2 3 . BE EPER OF F LOW HIGH Ad jus t the vo[...]

On-Screen Progr amming 3 - 4 Mai n Menu Menu Select ions Opt ions Descr iptions Pag e 2 . SETU P RE CE IVE (Contin ued) 4 . RE MOTE CODE ON ( 51, #51) OFF You ca n answer all call s at an ex tension o r exter nal phone and use codes to turn th e fax machi ne on or off. You can per sonaliz e these codes . 5- 6 5 . AU TO REDU CTIO N ON OFF Re duces s[...]

3 - 5 On-Scre en Program ming Mai n Menu Menu Select ions Opt ions Descr iptions Pag e 3 . SETU P SE ND (Continu ed) 7 . DE LAYE D FAX — Se t the time o f day in 24 hour fo rmat that the delay ed faxes will be se nt. 6-10 8 . PO LLED TX ON OFF Set up y our fax mac hine with a doc ument to b e retriev ed by an other fax machi ne. 6-11 9 . ME MORY [...]

On-Screen Progr amming 3 - 6 Mai n Menu Menu Select ions Opt ions Descr iptions Pag e 8 . REMO TE F AX O PT 1 . FW D/PA GE/ STOR E OFF FAX FO RWAR D PAGI NG FAX ST ORAG E Sets th e fax machin e to forwar d fax m essages, to call you r pager, or to store incoming fa xes in the m emor y so you can retrieve the m whi le you are away from your fax mach[...]

4 - 1 Initial S etup Get tin g st ar te d Setting the Date and Time W hen th e fax mac hine i s not i n use, it will di spla y the da te an d time . If you s et up the Stat ion ID th e dat e an d time disp layed by y ou r f a x machi ne w ill be pr int ed on every f ax you se nd. If there i s a powe r fai lur e, yo u may hav e to res et th e dat e [...]

In iti al S etu p 4 - 2 Setting the Station ID You shou ld st ore y our name or comp any n ame a nd f ax nu mber so th ey p rin t o n al l fa x pag es that yo u send . The te leph on e nu m be r wi ll appe ar on ly on c ove r pa g es an d call b ack me ssa ge s. 1 Press Me nu/Set , 1 , 2 . 2 Enter you r fax numb er (up to 20 di git s). Press Me nu/[...]

4 - 3 Initial S etup Inserting s paces To en ter a sp ace in t he fax n umber , pre ss onc e bet w een numb ers. To ente r a sp ace in th e name, press twice bet ween char act ers. Making corr ections If you ente red a let ter incor rect ly a nd w ant t o ch ange it, pre ss to move t he cur sor un der th e inco rrect char acter . Th en press Stop/E[...]

In iti al S etu p 4 - 4 Setting the Beepe r Volume You can ch ange th e bee per v olume. The d efault (fact or y) sett ing is LOW . Whe n the beep er is on, the f ax mac hine wi ll be ep wh en you pre ss a key , make a mis take or aft er you se nd or re ceiv e a fax . 1 Press Me nu/Set , 1 , 3 . 2 Press ▲ or ▼ to sel ect LOW , HIGH or OFF . Pre[...]

4 - 5 Initial S etup VOL UME AM PLIF Y: ON–TE MPORA RY Thi s sett ing is ap pro pri ate if s ome of th e user s ar e hear ing -im paire d. Du ring a c onver sat ion, us ers c an pr ess or on th e contr ol pa nel t o adju st the vo lume to LOW or HIGH . Whe n t he ha ndset i s r eplace d, the ha nds et volu me r eturn s to th e defa ult s ettin g [...]

In iti al S etu p 4 - 6 Setting the Ring Volume You can t urn th e ring off o r you ca n sel ect a r ing vo lume le vel w hen your machi ne is i dle (n ot bein g us ed). Pre s s or to ad ju st th e vo lum e le v el. Ever y t im e you p ress th es e ke ys , t he f ax m achi ne wil l r in g s o yo u can he ar the ac tive s etti ng a s the L CD sh ows[...]

5 - 1 Setup Re ceive Basic receiving ope rations Choosing the Rec ei ve M ode Th er e ar e fo ur d if fere n t Re ce ive Mo des fo r th e fax ma ch ine. You can c ho ose the m ode th at best s uit s your ne ed s. *I n FAX/TEL m ode you m ust set the RING DELAY and F/T RING TIME . If you ha ve ex te nsi on ph ones o n t he li ne , kee p the RING DEL[...]

Setup Rec eive 5 - 2 To sel ect or c hange your Receive M ode 1 Press Re ce iv e Mod e . The LC D shows yo ur cu r re nt se lectio n. 2 Co nti nue to pr ess Rece iv e Mode unti l your new sel ecti on app ears . Afte r 2 seco nds, th e scre en ret urn s t o the dat e and ti me d is pl ay, a lo ng wi th your ne w R e ceiv e Mode s et tin g. Setting t[...]

5 - 3 Setup Re ceive Setting the F/T Ring Time (FAX/TEL mode only) If yo u set th e Re ceive M ode to FAX/TEL , yo u’ ll nee d t o de c ide ho w lo ng t he fa x mach in e wil l s ig nal yo u w ith it s spec ia l ps eudo / d oubl e-ri ng when y ou have a voice cal l. ( If it’ s a fax ca ll, the fa x m ac hine pr int s t he fa x .) T hi s ps eu d[...]

Setup Rec eive 5 - 4 Printing a reduced incoming fax (Auto Reduction) If y ou choo se ON , the fa x machi ne au tomati call y reduc es an inc om ing fax t o fit on on e pa ge of L ett er or L eg al s iz e pa pe r, reg ardle ss of t he paper size of the do cumen t. The fa x machi ne calc ul ates t h e reduc tion rat io by u sing th e page s ize of t[...]

5 - 5 Setup Re ceive Advanced receiving operations Operation from ext ension telephones If y ou ans wer a f ax ca ll on an ext ensi on te leph one, or an e xter nal tele ph one in th e E XT. ja ck o f t he m achi ne, y ou c an m ake the f ax machi ne t ake th e call by usi ng the Fa x Recei ve Co de. Whe n you pre ss the F a x Recei ve Code 5 1 , t[...]

Setup Rec eive 5 - 6 Changing the remote codes Re mo te C odes m igh t no t wo rk wit h s ome te le phon e s yst em s. T he pre set F ax R ecei ve Co de is 5 1 . T he p re set Tele ph one Ans wer Code is # 5 1 . 1 Press Me nu/Set , 2 , 4 . 2 Press ▲ or ▼ to sel ect ON (or OFF ). Press Me nu/Set . 3 Enter the new Fax Receiv e Code. Press Me nu/S[...]

5 - 7 Setup Re ceive Setting up Sequential Polling Receive The fax m achin e can as k for fa xes fr om sev eral f ax un its in a s ingle oper ati on ( S e quen tia l Polli ng R ecei ve). Afte rwar ds, a Se quent ial Po llin g Re po rt will be p rin ted. 1 Press Me nu/Set , 2 , 7 . 2 Ent er the fax machi nes yo u wa nt to po ll usin g One -T ouc h, [...]

Setup Rec eive 5 - 8 Telephone services Yo ur fax m a chin e su ppor ts the Ca ll er I D a nd Dis ti nctiv e Rin g sub sc ri ber tele ph on e se rvi ce t ha t s ome te le phon e c omp an ies offe r. Di st i nc ti v e R in g Bro ther uses the ter m ‘Dis tinc tive Ri ng’ b ut di ffer ent t elep hone com p anies h ave oth er na mes for thi s se rv[...]

5 - 9 Setup Re ceive Before you choos e the ring pattern to register Yo u ca n on ly re gis te r o ne D ist inc ti ve R i ng pa tte rn wit h t he machi ne. Some ri ng pat tern s cann ot be re gist ere d. The r ing pat ter ns be low ar e su ppor ted by the Bro ther m achi ne. R egist er the one yo ur t elepho ne com pany g ives yo u. ■ T he mac hi[...]

Setup Rece ive 5 - 10 Turning of f the Di stinctive R i ng 1 Press Me nu/Set , 0 , 2 . 2 Press ▲ or ▼ to sel ect OFF . Press Me nu/Set . 3 Press S top/Exi t . Call er ID Af ter a f ew rin gs , t he LC D show s t he te le ph one nu mber of y ou r cal le r (a nd nam e i f a vail ab le) . On c e you p ick up the ha ndse t, th e Ca ller I D in fo r[...]

5 - 11 Setup Recei ve Viewing the Ca l ler ID Log 1 Press Hol d/C al ler ID . 2 Af ter two se conds , pre ss ▲ or ▼ to s croll th rough the Cal ler ID Lo g. 3 Whe n you wan t to se e deta ile d inf orm atio n for a d ispl ayed I D (ph one n umber and d ate and tim e call was recei ved) press Menu /Set . 4 To c o ntinu e v iew ing t he C alle r [...]

Setup Rece ive 5 - 12 Regist er ing a Caller ID number Yo u ca n se t up a c alle r i n t he Ca ller ID Lo g as a One -To uc h or Sp eed D ial num b er. 1 Press Hol d/C al ler ID . 2 Af ter two se conds , pre ss ▲ or ▼ to sc rol l thro ugh t he Log and when yo u see a ca ller you wan t to re gister , press Menu /Set . 3 To re gist er t he c all[...]

5 - 13 Setup Recei ve Call Waiti ng/Ca ller I D Th e Cal l W ai tin g/ Cal ler ID fea tur e l et s yo u use the Call W aitin g/C all er ID s ub scr ibe r s erv ice of fer ed by m any lo cal tel epho ne c ompan ies. Th is f eatur e di spla ys t he t ele phon e nu mber (o r n ame, if av aila bl e) of C all W ai tin g Cal ler s on y our mac hine ’s [...]

Setup S end 6 - 1 How t o dial Yo u ca n dia l in an y of th e f ollo win g w ay s. Manual dialing Pr ess al l of the d igits of the phon e or f ax number . One-Touch di al ing Pr ess th e One-T ouch ke y of t he loc ati on you wa nt to cal l. If th e L CD sho ws NOT REGISTERED when you ente r th e On e-Touc h numb er, a numbe r has no t been store[...]

6 - 2 Setup Send Fax Redial If y ou ar e send ing a f ax man uall y and t he li ne is bu sy, p r e ss Re dial/P ause , an d th en pr ess F ax S tar t t o t ry agai n. If yo u w ant to ma ke a s e co nd c a ll to t he l ast nu mb er d ial ed , you c an s av e t im e by pressi ng Re dial/ Pau se an d Fax St art . Re dial/P ause o nly wor ks if you di[...]

Setup S end 6 - 3 Manual transm i ss i on Manu al tr ansm issi on let s you h ear the dial ing , r ingi ng and fax -re ceiv ing t ones wh ile se ndin g a fax . 1 Inse rt the docum ent fac e down in th e ADF. 2 Pi ck u p t he han ds et an d list en for a dial ton e . — OR — Press Hook list en fo r a dial to ne . 3 Enter th e fax n umbe r you wa [...]

6 - 4 Setup Send Contrast If your doc um ent is v e ry l ight o r ve ry da rk, yo u may wa nt t o s et t he cont ras t. Use LIGHT to make the docum ent dar ker. Use DARK to ma ke the do cumen t li ghter . 1 Inse rt the docum ent fac e down in th e ADF. 2 Press Me nu/Set , 3 , 3 . 3 Press ▲ or ▼ to sel ect AUTO , LIGHT or DARK . Press Me nu/Set [...]

Setup S end 6 - 5 Multiple Resolut i on Transmis si o n Us e this featu re to sele ct sep arate resolu tio n setti ngs for each p age o f t he fa x yo u are sen di ng . T his co uld b e us eful if yo u ar e send ing a f ax wi th phot os an d text , or so me page s wi th sma ll prin t and others with larg er print. Resolu tio n setti ngs ret urn to [...]

6 - 6 Setup Send Advanced sending ope rat ions Composi ng t he elect r onic Cover Page The c over pa ge is se nt to t h e recei ving par ty’ s mach ine. Yo ur cove r pa ge in clud es th e name or num ber stored in t he On e-Tou ch or Sp eed- Di al m em or y. If yo u are dial in g ma nu al ly, t he na me is le ft bla nk. The c over pa ge show s yo[...]

Setup S end 6 - 7 Cover p age for next fa x only Th is fe at ure do es no t wo rk u n less yo u hav e set u p th e S tat io n ID. (See Setting the St ation ID on pa ge 4-2. ) If yo u on ly w ant to s end a cov er page with a pa rtic ular fax, this cove r pag e will inc lude the nu mber of page s in you r doc ument. 1 Inse rt the docum ent fac e dow[...]

6 - 8 Setup Send Using a printed Cover Page If yo u prefe r usin g a pri nted cove r page th at you ca n writ e on, yo u can pr int the samp le pa ge and atta ch it to your fa x. 1 Press Me nu/Set , 3 , 1 . 2 Press ▲ or ▼ to sel ect PRINT SAMPLE . Press Me nu/Set . Broadcast i n g Usi ng th e numb ers you h ave st ored in Grou ps, One -To uch a[...]

Setup S end 6 - 9 Call Reservat i on Yo u ca n se nd a fa x and l et th e o ther pa rt y k no w th at you w ant t o spea k to hi m af ter t he f a x tra nsmis sion is compl ete d. Th e ot her f ax machi ne w ill rin g as if i t wer e receiv ing a t elep hone c all; if th e othe r par ty pi cks up t he ha ndset, your mac hine wi ll r ing. To have a [...]

6 - 10 Setup Send Delayed Fax De pe ndin g on th e am ount of the dat a, yo u ca n use t his me nu sett in g to s end u p to 3 fa xes at lat er tim es w ithin the n ext 2 4 hou rs. 1 Inse rt the docum ent fac e down in th e ADF. 2 Press Me nu/Set , 3 , 7 . 3 Enter th e time you want th e fax to b e sent (i n 24- hour f orm at). Press Me nu/Set . (F[...]

Setup Sen d 6 - 11 Setting up Polled Transmit Poll ed Tr ansm it i s when you set up th e fax mac hine to wai t wit h a docu ment s o anoth er fa x machin e can ca ll an d ret rieve it . 1 Inse rt the docum ent fac e down in th e ADF. 2 Press Me nu/Set , 3 , 8 . 3 Press ▲ or ▼ to ch oose ON (or OFF ). Press Me nu/Set . 4 Press 1 i f you wa nt t[...]

6 - 12 Setup Send Memo r y Transm i ssion This f eature all ows the fax m ach ine t o scan a fa x in to its m emo ry and se nd it as soo n as th e scan i s compl ete . This w ay, y ou don ’t hav e to wai t for t he en tir e fax to b e tran smi tted before you retr iev e your docu ment . 1 Inse rt the docum ent fac e down in th e ADF. 2 Press Me n[...]

Setup Sen d 6 - 13 Interrupting De layed Fa x and Po l led Transmit jobs Eve n if y ou have your machi ne set to se nd a fax la ter, or if you hav e it s et to be pol led , you ca n int err upt the sc he dule d jo b to se nd a fa x or m ake a copy n ow. H oweve r, you cann ot u se au tomati c re dial or th e Menu mod e . 1 Press Me nu/Set , 5 . 2 W[...]

7 - 1 Quick-Di al numbe rs and dialing opti ons Storing numbe rs for easy dialing You c an set up t he fax ma chin e to do foll owin g type s of easy dial in g : O ne -To uch , Sp ee d-D ial and G roups f or Broa dc ast ing fax es. Wh en you dial a qu ick- dial numbe r, the LCD sh ows the name , if y ou sto red it , or th e numbe r. Storing One -To[...]

Quick-D ial number s and di aling opti ons 7 - 2 Storing Sp eed-Dial numbers You can sto re Sp eed- Dial numb ers , so t hat when you dial you wi ll o nly h av e t o pr es s a few keys ( S ea rch /Spe ed Dia l , # , the two-d igit numb er, and Fax St art ). Th e fax ma chin e can sto re 10 0 Sp eed- D ial n um ber s. 1 Press Me nu/Set , 6 , 2 . 2 U[...]

7 - 3 Quick-Di al numbe rs and dialing opti ons Changing One- Touch and Speed-Dial numbers If y ou tr y to stor e a One -Touc h or S peed -Dia l numb er whe re a numb er ha s alrea dy bee n stor ed, t he LC D wi ll sh ow the n ame sto red the re ( or numb er) an d wil l ask you t o do on e of t he foll owi ng: 1 Press 1 to c hang e th e sto red num[...]

Quick-D ial number s and di aling opti ons 7 - 4 Setting up Groups for Broadc ast ing Grou ps , wh ich ca n be s tored on a One -To uch key locat ion , a llow you t o send th e same f ax mes sage t o many fax num bers by pre ssin g only a O ne-To uch ke y and Fa x Star t Fi rs t, yo u wi ll ne ed t o s to re each fa x num be r as a O ne- T ouch o r[...]

7 - 5 Quick-Di al numbe rs and dialing opti ons Dialing opt ions You can use the fa x machi ne to m ake voice te leph one c alls by dia ling m anuall y or by using Sear ch, One-To uch or Spee d-Di al mem o ry. Yo u ca n us e t he hand s et to m ake c a lls. When you di al a qu ick- dia l numb er, th e LCD sh ows the name you’ ve sto red , or if y[...]

Quick-D ial number s and di aling opti ons 7 - 6 Speed - Dialing 1 Pic k up th e hand set. — OR — Press Hook . 2 Wh en y ou hea r a di al to ne , p ress Sea rch/ Speed Dia l , pr es s # , and t hen p ress th e two -digi t Sp eed- Dial n umbe r. 3 If you presse d Hook to dial t he cal l, pick up the ha ndset when th e oth er pa rty a nsw ers. ( [...]

7 - 7 Quick-Di al numbe rs and dialing opti ons Search Yo u ca n se arch fo r na m es y ou hav e st ore d in O ne- Touc h an d Sp eed- D ial m em or ies. (Se e S tor ing O n e-T ouch Di al num be rs on page 7-1 a nd St oring Spee d-Di al num ber s o n pa ge 7- 2.) 1 Pic k up th e hand set. 2 Press S ear ch/Spe ed Dia l , the n ente r th e first let[...]

Remote F ax Opti ons 8 - 1 Fax Forwarding Setting up Fax Forwarding When you se lect Fa x Forw ard, yo ur fax ma chin e store s the re ceived fa x in th e memo ry. T he fax mac hine wil l then d ial th e fax numb er yo u’ve p rogra mmed a nd forwa rds the fax me ssage. 1 Press Me nu/Set , 8 , 1 . 2 Press ▲ or ▼ to se lect FAX FORWARD . Press [...]

8 - 2 Remote Fax Options Programm i ng your pager number When Pa ging is s elec ted, your fax mach ine dial s th e pa ger nu mber you’ ve pr ogr ammed , a nd the n dials you r Pe rson al Id entif icat ion Num ber (P IN). T his a ctivat es yo ur p ager so you wil l kno w that you have a fax messa ge in th e memory . 1 Press Me nu/Set , 8 , 1 . 2 P[...]

Remote F ax Opti ons 8 - 3 Setting Fax Storage If y ou sel ect F ax Sto rage, your fax mach ine s tor es th e recei ved f ax in th e memor y. You wi ll be a ble to re triev e fax me ssag es f rom anot her loca tion using th e Re mote Retr iev al com mands . 1 Press Me nu/Set , 8 , 1 . 2 Press ▲ or ▼ to se lect FAX STORAGE . Press Me nu/Set . 3 [...]

8 - 4 Remote Fax Options Remote Retri eval Yo u can c all your fax m a chin e fro m an y to uch ton e tele phon e or f ax machi ne, th en u se th e R emote Acce ss Co de a nd remote com mands to re tri eve fax me ssag es. Be su re to cut o ut th e Re mote Retr ieva l Ac cess C ard on the last page and kee p it w ith you at all ti mes. Using your re[...]

Remote F ax Opti ons 8 - 5 Remote commands Fol low th e comma nds be low to ac cess fe ature s whe n you are aw ay f ro m th e fax ma ch ine. Wh en you c all the fa x m ach in e an d ent er yo ur Remo te Acce ss Code (3 d igits f ollow ed by ), th e sy stem wi ll gi ve two s hort be eps an d you mu st en ter a remo te comma nd. Remote commands Oper[...]

8 - 6 Remote Fax Options Retrievi ng fax m essages 1 Di al y our f ax numbe r. 2 Whe n your fa x mach ine an swers , imme diate ly ent er your Rem ote Access Code (3 d igi ts fol low ed b y ). I f yo u he ar one lo ng b ee p, you ha ve m e ssag es . 3 As so on as yo u hear two sh ort be eps, u se th e dial pa d to pr ess 9 6 2 . 4 Wai t fo r the lo[...]

Printin g reports 9 - 1 FAX settings and activity Yo ur fax ma chin e ca n pri nt a T ran smi ss ion V er ifi cati on R epor t a fte r ea ch fa x you se nd . Al so , a jo ur na l o f sen t a nd rec eiv ed fa xes can be pri nted at spe cifie d int erva ls. Custom i zing t he Transmissi on Verification Repor t Yo u can us e the Tr ans mi ssio n Re po[...]

9 - 2 Printing r eports Printing reports Fo llow ing re po rts ar e av ail able : How to prin t a report 1 Mak e sure that the re is no docu ment in the ADF. 2 Press Copy /Re port s , t hen ente r the numb er (see lis t ab ove) of t he re port y ou wa nt to pr int . For ex ampl e, pr ess 6 to p rint the USER SETTINGS . Pr ints a T ran smission Ver [...]

Making copies 10 - 1 Usi ng t he fa x ma chin e as a co pier Yo u ca n use thi s fax mach in e as a co pi er. Alw ays ma ke s u re yo u hav e pape r in th e pape r tr ay b efo re mak in g co pie s. Copy operations To ma ke a singl e co py th at is n ot r educ ed, en lar ged o r sorte d, yo u onl y have t o pres s one k ey. Re member , yo ur fax mac[...]

10 - 2 Making co pies Co py o pt ion s: Sin g le or M ulti ple co pies , So rt/S ta ck , Reduc e/ Enlarge Yo u ca n ch oose a ddi tion al co py op tion s. Firs t, y ou c an sele c t th e numb er of copi es. Nex t, you ca n choo se wh ether m ultip le cop ies wil l be ST ACKE D (al l copi es of pag e 1, t hen al l copi es of page 2 , etc .) or S ORT[...]

Importan t informatio n 11 - 1 Standard telephone and FCC Notices These notices are in effect on mode ls s old an d use d in the U nite d St ates onl y. This equip ment is hea ring- aid com patibl e. When prog ram ming e merge nc y numb ers or mak ing tes t calls to em erg en cy nu mb ers : ■ Rema in on th e line and br ief ly ex plai n to the d [...]

11 - 2 Important in formation If t rou bl e is ex pe rie nce d wit h th is eq ui pmen t, f or r epai r or wa rran ty inf or mati on , p leas e cont ac t B rot he r Cu sto m er Serv i ce. ( See Br othe r num bers o n pa ge i. ) I f t he e q uipm en t i s ca usin g ha rm t o the te leph one ne twor k, th e telep hone c ompan y may req uest th at you [...]

Importan t informatio n 11 - 3 Thi s equ ipme nt h as b een tested and fo und to c omply wit h th e li mit s for a Cl ass B di gita l de vice, pur suant to P art 1 5 of th e FCC Rule s. The se li mits are desi gned to p rov ide re asona ble pro tect ion agai nst har mful in terf eren ce i n a re sident ial ins tal lati on. This e quip ment gene rat[...]

11 - 4 Important in formation Important safety instructions 1 Rea d all of thes e inst ruc tio ns. 2 Save th em for later ref erence. 3 Fol low all war nin gs and instr ucti ons ma rked on the pr oduc t. 4 Un plu g thi s p rod uct f rom th e A C po wer o ut let befo re c le anin g. To cle an th e ins id e of th e m ach in e, us e a dr y, l in t-fr [...]

Importan t informatio n 11 - 5 16 Unp lug thi s pr oduct from t he AC po wer ou tle t and r efer ser vici ng to Aut horize d Ser vic e Pers onnel unde r th e fol lowi ng cond iti ons: ■ W hen t he pow e r cor d is d ama ge d or f r ayed . ■ If l iqui d has b een sp ille d int o the pr oduc t. ■ If th e pro du ct has been e xpos e d t o rain o[...]

12 - 1 Troublesho oting and r outine maintenan ce Troubleshooting Error messag es As w ith any sophis ti cated o ffi ce pr oduct, err ors m ay o ccu r. I f this happ ens, y our fax ma chin e identi fie s the pro blem an d disp lays an err or mess age. The mo st com mon err or messa ges ar e sho wn bel ow. You can co rrec t most pr oble ms by you rs[...]

Troubl eshooti ng and r outine mai ntenanc e 12 - 2 NOT REGISTERED You t ried to access a One-Touch or Speed- Dial number th at is no t pr og r amm ed. Set up the One-Tou ch or Speed- Dial num ber. (See Storing O ne-Touc h Dia l number s on page 7-1 and Storing S peed -Dial numb ers on page 7- 2. ) OUT OF MEMORY CLEAR MEMORY The data is too lar ge [...]

12 - 3 Troublesho oting and r outine maintenan ce MEMORY DISABLED UNABLE TO INIT UNABLE TO PRINT UNABLE TO SCAN The fax mac hine has a mechani cal probl em. —OR— A foreign obs tacle, suc h as a clip or rip ped pa per, is in the fax mac hine. Open the top cov er and remov e any forei gn obstac les from insid e t he fax machi ne. If the er ror me[...]

Troubl eshooti ng and r outine mai ntenanc e 12 - 4 Compati bil ity If y ou ar e havi ng diff icul ty se ndin g or rec eivi ng a fa x due to pos si ble int erf ere nc e on th e phon e l ine, w e r ecom men d th at yo u try s e tting the c omp atibi lit y to BASIC . 1 Press Me nu/Set , 0 , 1 . 2 Press ▲ or ▼ to se lec t BASIC (or NORMAL ). Press[...]

12 - 5 Troublesho oting and r outine maintenan ce Paper J a m Th e pa pe r i s jam med i n yo ur f ax mac h ine. 1 Rem ove an y pape r that is not jamme d. 2 Ope n the top c over by l ifting th e l ever on th e righ t sid e of th e top c ove r. 3 Pul l the jamme d pape r gen tly fr om th e pape r feed er to ward th e fr ont of t he fa x mac hi ne a[...]

Troubl eshooti ng and r outine mai ntenanc e 12 - 6 If you are having difficulty with the fax machine If you thin k the re is a probl em w ith you r fa x mac hin e or the w ay your faxes l ook, make a copy f irst . If the c opy look s go od, the pr oble m is pr ob ab ly n ot the fa x m achi ne . Ch ec k th e ch art belo w and f oll ow th e trou ble[...]

12 - 7 Troublesho oting and r outine maintenan ce Sendin g Faxes Ca nnot send a fax Ask the oth er par ty to check that the re ceiving m achine has pa per. Print the Tran smission Ve rificati on Report and chec k for a n err or. (S e e Printing re ports on pag e 9-1.) Poor sendin g quali ty. Try changing y our res olution to FI NE or S.FI NE . Make[...]

Troubl eshooti ng and r outine mai ntenanc e 12 - 8 Routine maintenance Cleaning t he print hea d Cl ea n the p rin t h ead wh en you wa nt to imp rov e the pri nt qu alit y and al so as pa rt of your rou tine m ain te nanc e. 1 Bef ore you clea n insi de th e fax mach ine, unpl ug th e te leph on e li ne cor d f irs t, an d th en t he p owe r c or[...]

12 - 9 Troublesho oting and r outine maintenan ce Cleaning t he scann er 1 Bef ore you clea n insi de th e fax mach ine, unpl ug th e te leph on e li ne cor d f irs t, an d th en t he p owe r c or d f rom th e AC pow e r out let. 2 Ope n the top c over by l ifting th e l ever on th e righ t sid e of th e top c ove r. 3 Cl ean t he white film an d t[...]

Troubles hooting and routi ne maint enance 12 - 10 3 Ta ke t he us ed r ibb on out of th e c art rid ge: 1 Snap o ut the upp er and l ower r ight whit e spool s. 2 Slid e the r oll of f the bl ue gear and l ower l eft whi te s pool. ( Do not remove th e blue gear and l ower l eft white sp ool) . 4 Sl ide t he wh ite el as tic of f th e new refi ll [...]

12 - 11 Troubles hooting a nd routi ne mainte nance 7 Turn the left blue gea r to ti gh ten t he ri bbon as s hown in the illu st rati on. 8 Tur n th e cartri dge ov er an d re-i nsta ll it in yo ur fax ma chin e: Ins ert th e rec essed fi rst and pl ace the cart rid ge i nto i ts fo ur ho lders . 9 Pre ss dow n on bo th si des o f th e t op cov er[...]

Gl os sary G - 1 AD F (a uto mat ic do cume nt fee der ) T he doc um ent can be plac ed in th e ADF an d scan ned on e page at a t ime auto mati call y . Autom atic fax tran smission Send ing a f ax wi tho ut picki ng up the h ands et or pr essi ng Hook . Automatic Re dial A fea tur e that en abl es your fax m achine t o re dial the las t fax num b[...]

G - 2 G lossary Ea sy R ece iv e En able s th e fa x mac hine to re spon d to C NG t o nes if yo u int erru pt a fa x call by ans weri ng it. ECM (E rror Correction Mode) D etects erro rs during fax tra n smis sio n a nd re sen ds the pa ge s of the fa x th at ha d an error. Exten si on teleph one A tel epho ne on t he fax nu mber that is plug ged [...]

Gl os sary G - 3 Paus e Allo ws yo u to pl ace a 3 .5 sec ond de lay i n the d ialing sequ ence s t o red o n O ne-T ouch keys or Spee d-Di al n umbe rs. Phot o resolu tion A re so lutio n s ett ing t hat us es var ying sh ades of gra y for t h e best repr esenta tion of ph otog raphs. Pollin g Th e pr oces s of a fa x mac hi ne call in g an othe r[...]

S - 1 Specifi cations Gen e r al Copy S Specifications Type Deskt op facs imil e tran sceiv er Memo ry Cap acit y 512 K B Pape r Tra y Pape r Outp ut 17-24 lb (64 g/m 2 – 90 g/m 2 ) : U p t o 5 0 shee ts (Te mpe rature : 23 °C, H umid ity 50% ) 17-24 lb (64 g/m 2 – 90 g/m 2 ) : U p t o 2 0 sh eets Prin ter Type Line Th erm a l wi th R ibbo n L[...]

Specific ations S - 2 Fax * “Pag es” r efe rs to the ITU-T Test Ch art #1 (in O ut o f P aper Re cept ion i n ECM mod e). S pecifi ca t i ons an d prin ted ma teria ls ar e subj ect t o chan ge wit hout prior not ice. Com patib ilit y ITU- T Gr oup 3 Coding System Mod ified Huffm a n (MH) Mode m Speed 960 0/7 20 0/48 00 /2 400 b ps ; Au toma ti[...]

I - 1 In dex Th e ite m s in al l u pper ca s e r epr esen t L CD me ss ages . A Access codes, st oring a nd dialing ............. ........... .......... .............. 7-6 Accessor ies and supplies ...... ...... ii ADF (aut omati c document fe eder) ............. ........... .......... .............. 6-2 Answer ing ma chine (T AD) ............. ..[...]

Index I - 2 send ing at end of c onver sation .....6-3 Broad casting ...... .............. 6-8 contrast .............. ........... ... 6-4 delay ed .............. ........... .6-1 0 fax redia l ............ ........... ...7-7 manual ..... .......... .............. 6-3 Memor y Transmis sion ...6-12 multip le settings . ..............6- 3 oversea s .[...]

I - 3 In dex Remote Retr ieval acc ess code . .......... ...... 8 -3, 8-4 chan ging the c ode .. ........... ...8-3 comm ands ... .......... .............. 8-5 getti ng your faxes .............. ... 8-6 Reports .. ........... ..................... ...9-2 Fax J ournal .. .......... ........... ...9-2 Journal Period .............. ... 9-1 H elp List [...]

R emote Retriev al Access Card R - 1 Remote Retrieval Access Card If yo u pl an to re ceiv e fa x me ssa ges while awa y fro m the fa x mac hine , c ar rying th e R emo te R et rieva l A cces s C ard p rin ted bel ow wil l ser ve as a c onven ient remin der o f the r e trie val proc edur es. Si mpl y cu t out th e car d and fold it to fi t your wal[...]

R - 2 Press Menu/Set , 8 , 2 . "When you are at the machine:" fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Select Fax Storage , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machine, followed by .[...]

EQUIPMEN T ATTACHEMNT LIMITATIONS (C anad a only ) NOTICE Thi s pro duct mee ts th e appl icab le in dust ry Can ada te chni cal spec ifi cati ons. NOTICE The Ri nger E quiv alen ce Numbe r is a n indi catio n of t he maxi mum numb er of devi ces al lowed to b e conn ecte d to a t elep hone int erf ace. Th e ter mi na tio n on an in terf ace ma y c[...]

Brother International Cor poration 100 Somerset Corporate Boulevard P .O. Bo x 6911 Bridgewater , NJ 08807–0911 USA Brother International Cor poration (Canada) Ltd. 1 rue Hôtel de Ville , Dollard-des-Ormeaux, QC, CANAD A H9B 3H6 Visit us on the W orld Wide Web http://www .brother .com ® US/CAN LF3929001 2 These machines are made for use in the [...]