Brother TD-4000 manual

1 Customizing Labels Creating Labels Introduction Appendix TD-series Software User's Guide The contents of this guide and the specifications of this product are subject to cha nge without notice. Brother reserves the right to make cha nges without notice in the specificatio ns and materials contain ed herein and shall not be responsible for an[...]

2 Customizing Labels Creating Labels Introduction Appendix Contents Trademarks ............. ................ ............................................. ............................ ............. 4 About this Guide ........... ................................ .................................................. ............... 4 Manual Structure .[...]

3 Customizing Labels Creating Labels Introduction Appendix Printing the list of label templates .............................. .......................................... ........... 41 Printing labels using P-touch template s .............. ................ ................................. ........... 42 P-touch Template function .................[...]

Trademarks 4 Customizing Labels Creating Labels Introduction Appendix Introduction The Brother label printer (herea fter referre d to as "the machine") enables you to qu ickly and easily print custom labels created with the label software, P-touch Editor . T rademarks The Brother logo is a registered trademar k of Brother Industries, Ltd.[...]

Symbols used in this Guide 5 Customizing Labels Creating Labels Introduction Appendix P-touch T emplate manual This guide describes how to use the functions of the P-touch T emplate. Symbols used in this Guide The symbols used throughou t this guide are as follows: The latest command tool can be downloaded fro m the following website. http://soluti[...]

6 Customizing Labels Creating Labels Introduction Appendix Customizing Labels In order to use labels with a size not listed in the [Paper Size] list of the printer driv er , the label format must be added to the printer driver . 1 • For Windows ® XP From [Control Panel], open [Printer and o ther hardware], open [Printer and Faxe s]. • For Wind[...]

7 Customizing Labels Creating Labels Introduction Appendix 3 Click [Paper Size Setup]. The [Paper Size Setup] dialo g box appears. New Registers new pape r formats. Edit Edits the settings for the selected paper format. T o save the selected pape r format with the new settin gs, click [Ove rwrite]. T o add a paper format with the new settings, chan[...]

8 Customizing Labels Creating Labels Introduction Appendix 4 Click [New]. The [New] dialog box a ppears. Click [Advanced Printing Adjustments] to specify the following se ttings for each paper size. Under [Printing Referenc e Point Adjustment], the printing position can be adjusted. Under [Energy Rank], the print en ergy (density) can be adjusted. [...]

Distributing only paper formats 9 Customizing Labels Creating Labels Introduction Appendix The paper format s exported from the [For m Register ed Now] list can be distributed to other computer s. Distributing only p aper formats If the printer driver has been inst alled on the reci pient's comput er , only the paper formats need to be distrib[...]

From label creation to printing 10 Customizing Labels Creating Labels Introduction Appendix Creating Labels This section describes the general pr ocedure for creating la bels using th e machine. For deta ils on step-by- step instructions, see Help files. From label creation to printing 1 Decide the type of label you want to create. Here a re some l[...]

Starting P-touch Editor 11 Customizing Labels Creating Labels Introduction Appendix This sectio n explains th e procedur e for starting P-t ouch Editor . With P-touch Edit or , you can cr eate various kinds of labels. See the P-touch Editor Help for sampl es of various ki nds of labels and det ails on creating, printing, and saving the labels. The [...]

Starting P-touch Editor 12 Customizing Labels Creating Labels Introduction Appendix Layout window  Express Mode This mode provides easy label creatio n with texts and images. The layout window consist s of the following sections: Menu bar Commands are ca tegorized unde r each menu (File , Edit, V iew , and I nsert, etc.) by function. Command bar[...]

Starting P-touch Editor 13 Customizing Labels Creating Labels Introduction Appendix  Professional Mode This mode provides all label design features fo r creating label templates. The layout window consist s of the following sections: Menu bar Commands are ca tegorized unde r each menu (File , Edit, V iew , and I nsert, etc.) by function. S tanda[...]

Starting P-touch Editor 14 Customizing Labels Creating Labels Introduction Appendix  Snap Mode With this mode, you can capture a portion or the entire scr een, pr int it as an image and save it for future use. 1 When you click [Snap] of the mode switch, Snap mode description dialog box appears. Click . 2 Snap mode appears. • If you put a check[...]

Start P-touch Editor Help 15 Customizing Labels Creating Labels Introduction Appendix S t art P-touch Editor Help This section explains how to star t P-touch Editor Help for Windows ® . The following is the examp le for Windows Vista ® .  S tart from S tart button T o start P-touch Editor Help, cli ck the St art button on the t ask bar , point[...]

Start P-touch Editor Help 16 Customizing Labels Creating Labels Introduction Appendix Printing the Help description The inform ation given in P-touch Edit or Help can be pr inted. Use your normal printer to print the P-touch Editor Help information. 1 In the [ Content s ] tab, choose a ny topic you want to print. 2 Click on the Toolbar. 3 Choose th[...]

Setting the Printer Driver 17 Customizing Labels Creating Labels Introduction Appendix Y ou can use this machine to print directly from most Windows ® applications, by insta lling the printer driver . Setting the Printer Driver In the following steps, yo u will see XX-XXXX. Read "XX" as your printer name. The prin ter names in the follow[...]

Setting the Printer Driver 18 Customizing Labels Creating Labels Introduction Appendix 3 Choose each item and click . • [Basic] Tab The paper size can be selected. If the size of pa per to be used is no t listed in the [Paper Size] list, a new p aper size can be added. For det ails, see "Add new p aper format" on page 6. Then, select th[...]

Printing from other applications 19 Customizing Labels Creating Labels Introduction Appendix Printing from other applications We will use Microsoft ® Word 20 07 as an example. In the following steps, yo u will see XX-XXXX. Read "XX" as your printer name. The prin ter names in the following scr eens may d iffer from your purc hased pr int[...]

Creating labels with other applicati ons by using the Add-In function 20 Customizing Labels Creating Labels Introduction Appendix Creating labels with other applications by using the Add-In function When install ing the s oftware, if you choos e the Add-I n function, a P-touch icon will be automatically add ed onto the Microsof t ® Wor d , E x c e[...]

Creating labels with other applicati ons by using the Add-In function 21 Customizing Labels Creating Labels Introduction Appendix 2 Click on the checkboxes for the Microsoft ® application where you would like th e P-touch Editor ad d-in f uncti on button to be installed. Now for each Microsof t ® application you mu st select which version of the [...]

Creating labels with other applicati ons by using the Add-In function 22 Customizing Labels Creating Labels Introduction Appendix Microsof t ® Wo rd With the Add-In function , you can directly c opy the text in Microsoft ® Word to a labe l layout. Creating labels using Microsof t ® Wor d 1 Open a Microsoft ® Word document and select the text yo[...]

Creating labels with other applicati ons by using the Add-In function 23 Customizing Labels Creating Labels Introduction Appendix Microsof t ® Excel ® With the Add-In functi on, you can directly copy text in Microsoft ® Excel ® to a label layout. Creating labels using Microsof t ® Excel ® 1 Open a Microsoft ® Excel ® worksheet and select th[...]

Creating labels with other applicati ons by using the Add-In function 24 Customizing Labels Creating Labels Introduction Appendix How to add text from Microsof t ® Excel ® to a Label List If you clicke d No when t he messa ge "Record data in the Label List?" is displayed, but want to register , go to [T o ols]-[Options ], and check &quo[...]

Creating labels with other applicati ons by using the Add-In function 25 Customizing Labels Creating Labels Introduction Appendix Microsof t ® Outlook ® With the Add-In function , you can directly c opy the text in Microsoft ® Outlook ® to a label layout. Items you can import are: Contacts, Calenda r items, De leted Items , Drafts, Inbox, Jour [...]

Creating labels with other applicati ons by using the Add-In function 26 Customizing Labels Creating Labels Introduction Appendix How to add text from Microsof t ® Outlook ® to a Label List If you clicke d No when t he messa ge "Record data in the Label List?" is displayed, but want to register , go to [T o ols]-[Options ], and check &q[...]

Starting up P-touch Transfer Manager 27 Customizing Labels Creating Labels Introduction Appendix P-touch Library: Thi s application allows you to manage P-touch labe l templates and other dat a on the compute r . Y ou can print a label from within P-to uch library . P-touch T ransfer Manager: This application ca n transfer la bel template dat a to [...]

Transferring label templates from t he PC to the printer via USB 28 Customizing Labels Creating Labels Introduction Appendix Explanations of the Icons T ransferring label templates fr om the PC to the printer via USB 1 Select the printer to transfer data to. 2 Right click the [Configurations folder], then select [New] and create a new folder. Here,[...]

Transferring label templates from t he PC to the printer via USB 29 Customizing Labels Creating Labels Introduction Appendix 3 Drag the transfer data to the folder you just made. Drag the transfer dat a from All contents or from Layouts or some other folde r under Filter . When transferring mu ltiple sets of dat a, move all the transfer data to the[...]

Transfer the templates to the printer via network 30 Customizing Labels Creating Labels Introduction Appendix T ransfer the templates to the printer via network T o transfer the templates to the pr inter via network, you need BRAdmi n Professional or W eb BRAdmin. Download it from our website firs t. The printer names and pictures in the followin g[...]

Backing up label templates 31 Customizing Labels Creating Labels Introduction Appendix 5 Choose the file in .blf format whi ch you saved in step 2 and loa d it to the printer. Backing up label templates This transfers label templates and other dat a in the printer to the PC. 1 Connect the PC and the printer by USB cable and switch on the printer po[...]

Deleting label templates in the printer 32 Customizing Labels Creating Labels Introduction Appendix Deleting label templates in the printer 1 Connect the PC and the printer by USB cable and switch On th e printer power. The printer model name is displayed in the folder view . 2 Right click the printer, then select [All Delete]. The confirmation mes[...]

Starting up P-touch Library 33 Customizing Labels Creating Labels Introduction Appendix S t arting up P-touch Library Y ou can start up the P-touch Librar y and edit and p rint labels. 1 Click the [S t art] button, the n choose [All programs (Programs)] - [Brother P-touch] - [P-touch T ools] - [P-touch Library 2.1]. The P-touch Librar y st arts u p[...]

Searching labels 34 Customizing Labels Creating Labels Introduction Appendix Searching labels Y ou can search label templates registered in the P-touch Librar y . 1 Click . The [Search] dialog box is displayed. 2 Check the items to be used as search c onditions and set the search items . The search it ems that ca n be set are as follo ws. 3 Click [[...]

1. Preparing P-touch Transfer Express 35 Customizing Labels Creating Labels Introduction Appendix By using P-touch Transfer Express, one or mo re labe l templates and a database can be easily transfer red into a TD-4000/4100N printer via a local USB or networ k (TD-4100N) connection. Af ter a label template has been created by an administra tor , i[...]

2. Transferring the label template to P-touch Transfer Manager 36 Customizing Labels Creating Labels Introduction Appendix 2. T ransferring the label template to P-touch T ransfer Manager 1 In P-touch Editor, open the label template to be transferred. 2 Click [File] - [Transfer Template]. The label tem plate is tran sferred to P-touch T ransfer Man[...]

3. Saving the label template as a Transfer Package file (.pdz) 37 Customizing Labels Creating Labels Introduction Appendix 2 Select the label template to be distributed. Multiple label templates can be selected. 3 Click [File] - [Save Transfer File]. 4 Type in the name, and then click [Sav e]. The label template is saved a s a T ransfer Package fil[...]

4. Distributing the Transfer Package file (.pdz) and P-touch Transfe r Express to the user 38 Customizing Labels Creating Labels Introduction Appendix 4. Distributing the T ransfer Package file (.pd z) and P- touch T ransfer Express to the user 1 Move the Transfer Package file (.pdz) to the folder [Transfer Express]. 2 Distribute all files in the f[...]

5. Transferring the Transfer Pa ckage file (.pdz) to TD-4000 /4100N 39 Customizing Labels Creating Labels Introduction Appendix 5. T ransferring the T ransfer Package file (.p dz) to TD-4000/4100N Using P-touc h T ransfer Express received fro m the admin istrator , the user can transfer the T ransfer Package file (.pdz) to the TD-4000/4100N. 1 Turn[...]

5. Transferring the Transfer Pa ckage file (.pdz) to TD-4000 /4100N 40 Customizing Labels Creating Labels Introduction Appendix Select the Transfer Package file to be transferred, and then click [Open]. Click [Transfer]. Click [Yes]. T ransfer of the T ransfer Package file begins. 5 Click [OK]. T ransfer of th e T ransfer Package file is completed.[...]

41 Customizing Labels Creating Labels Introduction Appendix A list of the templates stored on the TD-4000/4100N can be printed. 1 Install a roll of labels with a wid th of 2"(50.8mm) or more. 2 Hold down the FEED button. The list of label te mplates is printed. *Labels are for illustrative purposes only . Printing the list of label templates N[...]

P-touch Template function 42 Customizing Labels Creating Labels Introduction Appendix P-touch T emplate function With a barcod e reader connec ted to the print er , labe ls and barcodes can easily be printed by sca nning barcodes. • Preset template printing ( Î p age 43) If frequently used label la youts are stored in the printer , they can be r[...]

Preset template printing 43 Customizing Labels Creating Labels Introduction Appendix Preset template printing If a frequently used label layout is stored in the printer , identical labels can be printed simply by scannin g barcodes. 1 Using Transfer Manager, transfer (from P-touch Ed itor 5.0 to the printer) the label layout to be printed. (Refer t[...]

Barcode printing 44 Customizing Labels Creating Labels Introduction Appendix Barcode printing Scan a barcode with a ba rcode reader to p rint a duplicat e or dif ferent label design using the data cont ained in the scanned barcode. Also called ret agging. 1 Using Transfer Manager, transfer (fro m P- touch Editor 5.0 to the printer) the barcode temp[...]

Database-assisted label printing 45 Customizing Labels Creating Labels Introduction Appendix 6 Scan the barcode whose data is to be used. 7 Scan the “Begin printing” barcode. 8 The barcode is printed with the protocol a nd size specified in the template. Dat abase-assisted label printing A database linke d to a label layout in the printer ca n [...]

Database-assisted label printing 46 Customizing Labels Creating Labels Introduction Appendix 6 Scan the “Select template” barcode, and then scan the barcodes under “For entering numbers” to specify the “Key Assign” numbe r (three digits) for the barcod e template. 7 Scan the key barcode whose data is to be used in the database file. 8 S[...]

Distributed printing 47 Customizing Labels Creating Labels Introduction Appendix Distributed printing When printing a large numbe r of labels, printing can be distr ibuted among multiple pr inters. Since printing is performed a t the same time, the total printin g time can be reduced. 1 From the “File” menu in P-touch Editor 5.0, click “Print[...]

Distributed printing 48 Customizing Labels Creating Labels Introduction Appendix 5 Specify the label size to be used for printing. A.If only one printer has been sele cted. In the dialog box from st ep 4, sele ct the print er whose setting is to be specified, and then either double-click it or right-clic k it and click “Settings”. From the “P[...]

49 Customizing Labels Creating Labels Introduction Appendix Appendix The general procedure for using the P-touch T emplate function is described below . For details on specifying the various settings, refer to "Printing labe ls using P-touch templates" on page 42 . 1 Use P-touch Editor 5.0 to create a template, and then transfer it to the[...]

50 Customizing Labels Creating Labels Introduction Appendix These ar e the barc odes for specifying se ttings used w ith the "Pr inting labels u sing P-touch templates " on page 42. List of barcodes for specifying settings • When using the barcodes in this list, set “Trigg er for P-touch Tem plate Printing” and “Command Prefix Cha[...]

51 Customizing Labels Creating Labels Introduction Appendix • For entering numbers* 1 • 1 • 2 • 3 • 4 • 5 • 6 • 7 • 8 • 9 • 0 • 00 • Preset template number • Preset template 1 • Preset template 2 • Preset template 3 • Preset template 4[...]

52 Customizing Labels Creating Labels Introduction Appendix *1 These are used when specifying the number of copies printed and when sel ecting a template number . Scan barcodes to spe cify a three-d igit number , such as [00][7] or [0][1][5]. The setting is automatically applied when three digit s have been specified. T o change settings, scan the [...]