Canon 2010F manual

Facsimile Guide Facsimile Guide Please read this guide before operating this equipment. A fter you finish reading this guide, store it in a safe place for future reference. ENG[...]

imageRUNNER 2010F Facsimile Guide[...]

Manuals for the Machine The manuals f or this machine are divided as f ollows. Please ref er to them for detailed inf ormation. The manuals supplied with optional equipment are included in the list below . Depending on the system configuration and product purchased, some manuals ma y not be needed. Guides with this symbol are printed manuals. CD-R[...]

How This Manual Is Organized Before You Use the Fax Functions Speed Dialing Basic Sending Additional Sending Features Receiving Documents Memory Features Relay Broadcasting Confidential Mailboxes Using Polling Special Fax Features Dual Line Functions (Optional) Printing Reports and Lists Troubleshooting Summary of Important settings Chapter 1 Chapt[...]

Appendix Includes repor t samples , the specifications of the fax functions of this machine , and the inde x. Chapter 15 • Considerable eff ort has been made to ensure that this manual is free of inaccuracies and omissions. • Howe ver , as we are constantly improving our products , if you need an exact specification, please contact Canon.[...]

v Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

vi Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21 Access Code Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27 Using Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30 One-T ouch[...]

vii Sequential Broadcasting to More Than One Location . . . . . . . . . . . . . . . . . . 4-11 Printing the Multi TX Repor t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13 Sending Documents at a Preset Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 Setting a Dela yed T ransmission During a [...]

viii Printing a Document Received in Memory . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12 Resending a Document after an Error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12 Sending a Document in Memor y to a Diff erent Destination . . . . . . . . . . . . . 6-13 Deleting a Received Document from Memory . . . . . . . . . . [...]

ix P olling to Receive at a Preset Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12 Preset Time P olling Box Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-12 Creating a Preset Time P olling Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-13 Changing Preset Time Polling B[...]

x Activity Repor ts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-7 Printing the Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-10 Printing the Confidential Reception List . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-11 Printing the List of F[...]

xi Preface Thank you f or purchasing the Canon imageRUNNER 2010F . Please read this manual thoroughly bef ore operating the machine in order to f amiliarize yourself with its capabilities , and to make the most of its man y functions. After reading this manual, store it in a saf e place f or future reference . How to Use This Manual Symbols Used in[...]

xii Illustrations Used in This Manual Illustrations used in this manual are those displa yed when the imageR UNNER 2010F has the optional Finisher-L1 attached to it.[...]

xiii Legal Notices FCC (Federal Communications Commission) This equipment has been tested and f ound to comply with the limits for a Class A digital de vice, pursuant to P ar t 15 of the FCC Rules. These limits are designed to provide reasonab le protection against har mful interf erence when the equipment is operated in a commercial en vironment. [...]

xiv NO TE Canon recommends an individual line f ollowing industr y standards, i.e ., 2500 (T ouch T one) or 500 (Rotary/Pulse Dial) telephones. A dedicated e xtension off a PBX unit without "Call W aiting" can be used with y our f acsimile unit. K ey telephone systems are not recommended because the y send non-standard signals to individu[...]

xv IN CASE OF EQUIPMENT MALFUNCTION Should any malfunction occur which cannot be corrected b y the procedures described in this guide or the Reference Guide , disconnect the equipment from the telephone line cable and disconnect the po wer cord. The telephone line cab le should not be reconnected or the s witch tur ned on until the problem is compl[...]

xvi Users in Canada PRE-INST ALLA TION REQUIREMENTS FOR CANON F A CSIMILE EQUIPMENT A.Location Supply a suitable tab le, cabinet, or desk. See brochure for unit's dimensions and weight. B.Order Inf ormation 1. Provide only a signal line touch-tone or rotary telephone set ter minated with a standard 4-pin modular phone plug. (T ouch-tone is rec[...]

xvii • Bef ore installing this equipment, users should ensure that it is per missible to be connected to the f acilities of the local telecommunications company . The equipment must also be installed using an acceptab le method of connection. In some cases, the compan y's inside wiring associated with a single line individual ser vice ma y b[...]

xviii Utilisation au Canada CONDITIONS À REMPLIR PRÉALABLEMENT À L'INST ALLA TION D'UN TÉLÉCOPIEUR CANON A.Emplacement Prév oir une table, un meub le, ou un b ureau suffisamment solide et de taille appropriée (le poids et les dimensions de l'appareil sont indiqués dans la brochure). B.Installation téléphonique 1. Cet appar[...]

xix REMARQUES • Cet appareil est conforme aux Spécifications techniques des équipements terminaux de l’Industrie du Canada. Ceci est confirmé par le numéro d’enregistrement. L’abréviation IC précédant le numéro d’enregistrement signifie que l’enregistrement a été effectué sur la base de la Déclaration de conformité indiquan[...]

xx T rademarks Canon, the Canon logo , and imageR UNNER are trademarks of Canon Inc. Other product and company names herein ma y be the trademarks of their respective owners . Copyright Cop yright 2002 by Canon Inc. All r ights reser ved. No par t of this publication ma y be reproduced or transmitted in any f or m or by any means , electronic or me[...]

CHAPTER 1-1 1 Before Y ou Use the Fax Functions This chapter e xplains what you should know bef ore using this machine for f axing, and describes its main features . Overview of the imageR UNNER 2010F . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Main Features . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Overview of the imageRUNNER 2010F 1-2 Bef ore Y ou Use the F ax Functions 1 Over view of the imageRUNNER 2010F In addition to standard f ax transmission and document cop ying functions, this machine off ers you a v ariety of other features in accordance with y our needs. Main Features ■ V arious Fax Features • When sending, you can set the docu[...]

Overview of the imageRUNNER 2010F 1-3 Bef ore Y ou Use the F ax Functions 1 ■ Monitoring T ransactions and Checking Settings • Y ou can chec k a list of documents being sent or waiting to be sent b y simply pressing [Monitor]. (See “Chec king T ransaction Results , ” on p . 3-38.) • Y ou can print v arious kinds of repor ts. (See Chapter [...]

Overview of the imageRUNNER 2010F 1-4 Bef ore Y ou Use the F ax Functions 1 Control Panel Parts and Functions One-T ouch Speed Dialing Panels Closed a a a a Counter key Press to check the counter inf ormation. b b b b Display Contrast dial Rotate to adjust the contrast of the LCD displa y . c c c c LCD display Displays messages and prompts during o[...]

Overview of the imageRUNNER 2010F 1-5 Bef ore Y ou Use the F ax Functions 1 n n n n T one key Switches to tone dialing temporarily when your machine is connected to a pulse line. o o o o Line/Mail key Press to select the telephone line or send an I- fax. p p p p Direct TX indicator Lights when Direct Sending is selected as the sending method. q q q[...]

Overview of the imageRUNNER 2010F 1-6 Bef ore Y ou Use the F ax Functions 1 One-T ouch Speed Dialing Panels Open a a a a Delay ed T ransmission key Press to set a time for dela yed sending. b b b b Adv anced Communication ke y Press to set a document for adv anced communications such as polling sending/ receiving, confidential mailbox, rela y broa[...]

Things You Must Do Before Using This Machine 1-7 Bef ore Y ou Use the F ax Functions 1 Things Y ou Must Do Before Using This Machine After installation, you need to set up the machine to begin using the f ax function. If the connection or the registered inf or mation is not correct, the machine will not function properly . Connecting the T elephone[...]

Things You Must Do Before Using This Machine 1-8 Bef ore Y ou Use the F ax Functions 1 Setting the T elephone Line T ype In order to operate y our machine, y ou must know if y our machine is connected to a touch tone or rotar y pulse line. If you are not sure of the type of telephone line y ou hav e, chec k with y our local telephone company , and [...]

Things You Must Do Before Using This Machine 1-9 Bef ore Y ou Use the F ax Functions 1 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. The TEL LINE SETTINGS menu appears . 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 TEL LINE TYPE> ➞ press [OK]. The TEL LINE TYPE menu appears. 6 Press [...]

Things You Must Do Before Using This Machine 1-10 Bef ore Y ou Use the F ax Functions 1 Setting the Current Date and T ime Y ou must set the current date and time. The date and time is pr inted on the top of ev er y document you send. It is also used as required f or functions that hav e timer settings. 1 Press [Additional Functions]. The ADDITIONA[...]

Things You Must Do Before Using This Machine 1-11 Bef ore Y ou Use the F ax Functions 1 4 Press [F2] ( ) or [F3] ( ) to select the month, da y , y ear , and time ➞ enter the current date and time using the numeric keys. Enter the date, and time in 24-hour notation, with four digits and no space. Enter two digits for the year . Examples: May 6 →[...]

Registering the Required Sender Information 1-12 Bef ore Y ou Use the F ax Functions 1 Registering the Required Sender Information According to recent amendments to the FCC (F ederal Communications Commission) rules gov er ning the use of facsimile equipment in the United States , the f ollowing sender inf ormation must be pr inted on e very facsim[...]

Registering the Required Sender Information 1-13 Bef ore Y ou Use the F ax Functions 1 ■ Date and Time Date and time of the transmission. ■ Fax Number Y our f ax number . ■ Unit’ s Name or Sender’ s Name Select a unit’ s name or a sender’ s name by pressing [TTI Selector] bef ore scanning a document f or sending. ■ Pa ge Number/T ot[...]

Registering the Required Sender Information 1-14 Bef ore Y ou Use the F ax Functions 1 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 USER SETTINGS> ➞ press [OK]. The USER SETTINGS menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. The TEL LINE SETTINGS menu appears . 5 Press [...]

Registering the Required Sender Information 1-15 Bef ore Y ou Use the F ax Functions 1 7 Press [Reset] to return to the Fax Basic Features screen. Registering the Unit’ s Name F ollow the procedure below to register the unit’ s name. The unit’ s name can be the name of the company or department, or a personal name. The unit’ s name you regi[...]

Registering the Required Sender Information 1-16 Bef ore Y ou Use the F ax Functions 1 The UNIT NAME menu appears. 4 Enter the unit’ s name using the numeric keys ➞ press [OK]. The unit’ s name is registered, and the displa y returns to the USER SETTINGS menu. NO TE • The unit’ s name can be up to 24 characters long. • If you entered a [...]

Registering the Required Sender Information 1-17 Bef ore Y ou Use the F ax Functions 1 1 Press [Additional Functions] ➞ press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 F AX SETTINGS> ➞ press [OK]. 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 USER SETTINGS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next[...]

Registering the Required Sender Information 1-18 Bef ore Y ou Use the F ax Functions 1 The transmission type settings menu appears . 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ON> ➞ press [OK]. If you do not want the TX T erminal ID printed on the documents the recipients receive, select <02 OFF> ➞ pr ess [OK]. The TX TER[...]

Registering the Required Sender Information 1-19 Bef ore Y ou Use the F ax Functions 1 The displa y retur ns to the TX TERMINAL ID menu. NO TE • If you selected <02 I-F AX> or <03 FTP> in step 4, the displa y for selecting the TTI POSITION appears . Y ou also cannot select <TEL NUMBER MARK>. • If you set the TX TERMINAL ID to [...]

Registering the Required Sender Information 1-20 Bef ore Y ou Use the F ax Functions 1 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 USER SETTINGS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The USER SETTINGS menu appears. 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highli[...]

Registering the Required Sender Information 1-21 Bef ore Y ou Use the F ax Functions 1 6 Enter the sender’ s name (up to 24 characters) using the numeric ke ys ➞ press [OK]. The sender’ s name is registered, and the displa y returns to the SENDER NAME menu. NO TE • If you entered a wrong letter , use the cursor keys to go bac k to the posit[...]

Registering the Required Sender Information 1-22 Bef ore Y ou Use the F ax Functions 1 9 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 USER TEL NUMBER> or <02 O THER F AX NUMBERS>. ● If y ou selected <01 USER TEL NUMBER>: ❑ Press [OK]. The user’ s telephone number is registered as the sender f ax number , and the displ[...]

Registering the Required Sender Information 1-23 Bef ore Y ou Use the F ax Functions 1 11 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight an e-mail account ➞ press [OK]. The displa y retur ns to the SENDER NAME REG. menu. Ω 12 Press [Reset] to return to the Fax Basic Features screen. Registering the Sender’ s Fax Number F ollow this procedure[...]

Registering the Required Sender Information 1-24 Bef ore Y ou Use the F ax Functions 1 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 SENDER F AX NUMBER> ➞ press [OK]. The SENDER F AX NUMBER menu appears. 4 Press [ ▼ ] (F3) or [ ▲ ] (F4) to highlight <01 USER TEL NUMBER> or <02 O THER F AX NUMBERS>. ● If y ou select[...]

CHAPTER 2-1 2 Speed Dialing This chapter introduces some basic dialing f eatures, then shows y ou how to set up the speed dialing ke ys. Speed dialing includes One-T ouch Speed Dialing, Coded Speed Dialing, Group Dialing, Director y Dialing, and Access Code Dialing. After you set up y our speed dialing ke ys, we recommend that y ou occasionally pri[...]

Overview of Speed Dialing Methods 2-2 Speed Dialing 2 Over view of Speed Dialing Methods Speed dialing enables y ou to streamline and customize dialing procedures b y registering a telephone number and other impor tant settings so you can star t a document transmission while pressing only a f ew k e ys. There are fiv e methods of speed dialing: ?[...]

Setting Up Speed Dialing 2-3 Speed Dialing 2 Setting Up Speed Dialing This section describes how to register the most frequently used f ax numbers you dial under one-touch speed dialing ke ys, or a coded speed dialing code . One-T ouch Speed Dialing Y ou can register up to 63 numbers f or one-touch speed dialing. Each speed dialing key can contain [...]

Setting Up Speed Dialing 2-4 Speed Dialing 2 The displa y for registering a one-touch speed dialing ke y appears. NO TE If the optional network board is installed, <02 E-MAIL ADDRESS> and <03 FTP SER VER> are also display ed. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 TEL# REGISTRA TION> ➞ press [OK]. The TEL# REGISTR[...]

Setting Up Speed Dialing 2-5 Speed Dialing 2 7 Use the numeric ke ys to enter the fax number (up to 120 digits (including spaces) ➞ press [OK]. The message <D A T A ENTR Y OK> appears on the screen for about two seconds , and the displa y retur ns to the TEL# REGISTRA TION menu. NO TE • To delete the f ax number , press (Clear). • If yo[...]

Setting Up Speed Dialing 2-6 Speed Dialing 2 10 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 OPTIONAL SETTING> ➞ press [OK]. The OPTIONAL SETTING menu appears. 11 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF> or <02 ON> ➞ press [OK] If you selected <01 OFF>, the displa y returns to the TEL# REGISTRA TIO[...]

Setting Up Speed Dialing 2-7 Speed Dialing 2 ● If y ou want to set an access code: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 A CCESS CODE> ➞ press [OK]. ❑ Use the numeric ke ys to enter an access code (two to fiv e digits) ➞ press [OK]. The displa y retur ns to the OPTIONAL SETTING menu. NO TE Y ou need to set the acces[...]

Setting Up Speed Dialing 2-8 Speed Dialing 2 ● If y ou want to select a preset time for the machine to automaticall y send y our documents: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 TX TIME SETTING> ➞ press [OK]. ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight a preset time number (01 to 05) ➞ press [OK]. Y ou can set [...]

Setting Up Speed Dialing 2-9 Speed Dialing 2 ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight a transmission type ➞ press [OK]. <01 REGULAR TX>: Sends a document to the register ed fax number , without using a subaddress or passwor d. <02 CONFIDENTIAL TX>: Sends a document to the register ed fax number using the confidential mailb[...]

Setting Up Speed Dialing 2-10 Speed Dialing 2 ● If y ou want to select an international calling setting: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <04 INTERNA TIONAL> ➞ press [OK]. ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight a desired international long distance setting ➞ press [OK]. The displa y retur ns to the OPTION[...]

Setting Up Speed Dialing 2-11 Speed Dialing 2 ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ON> or <02 OFF> ➞ press [OK]. The displa y retur ns to the OPTIONAL SETTING menu. ● If y ou want to select a telephone line for outgoing fax transmissions (Only when the optional Canon Super G3 F AX Expansion Kit-B1 is installed): ?[...]

Setting Up Speed Dialing 2-12 Speed Dialing 2 ● If y ou want to select a sender name: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <08 SENDER NAME> ➞ press [OK]. ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight a desired sender’ s name from the list ➞ press [OK]. The displa y retur ns to the TEL# REGISTRA TION menu. This com[...]

Setting Up Speed Dialing 2-13 Speed Dialing 2 The ADD . REGISTRA TION menu appears . 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 CODED SPD DIAL> ➞ press [OK]. The displa y for registering a coded speed dialing ke y appears. NO TE If the optional network board is installed, <02 E-MAIL ADDRESS> and <03 FTP SER VER> are a[...]

Setting Up Speed Dialing 2-14 Speed Dialing 2 IMPOR T ANT Y ou cannot register f ax numbers f or speed dialing numbers designated to the program one-touch k ey . 6 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 TEL NUMBER ENTR Y> ➞ press [OK]. The displa y for entering the f ax number appears. 7 Use the numeric ke ys to enter the fax n[...]

Setting Up Speed Dialing 2-15 Speed Dialing 2 9 Enter the name of the destination (up to 16 character s) ➞ press [OK]. The message <D A T A ENTR Y OK> appears on the screen for about two seconds , the name of the destination is registered, and the displa y retur ns to the TEL# REGISTRA TION menu. NO TE F or details about entering letters, s[...]

Setting Up Speed Dialing 2-16 Speed Dialing 2 12 Press [F3] ( ▼ ) or [F4] ( ▲ ) to set the desired optional setting ➞ press [OK]. The displa y for setting the item y ou selected appears. The optional settings include the f ollowing items: Item Description A CCESS CODE Registers an access code from two to fiv e digits to represent a f ax numb[...]

Setting Up Speed Dialing 2-17 Speed Dialing 2 ● If y ou want to set an access code: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 A CCESS CODE> ➞ press [OK]. ❑ Use the numeric ke ys to enter an access code (two to fiv e digits) ➞ press [OK]. The displa y retur ns to the OPTIONAL SETTING menu. NO TE Y ou need to set the acce[...]

Setting Up Speed Dialing 2-18 Speed Dialing 2 The message <D A T A ENTR Y OK> appears on the screen for about two seconds, and the displa y returns to the TX TIME SETTING menu. NO TE • If you w ant to cancel the time or set other optional settings , press (BA CK). • If you made a mistak e enter ing the time, use the cursor k e ys to go ba[...]

Setting Up Speed Dialing 2-19 Speed Dialing 2 NO TE • The subaddress (and an y spaces in it) must be e xactly the same as the other par ty’ s subaddress . • To enter a space, press (Space). • If you enter a wrong n umber , use the cursor ke ys to go back to the digit y ou want to correct ➞ press (Delete) ➞ enter the correct n umber . ?[...]

Setting Up Speed Dialing 2-20 Speed Dialing 2 ● If y ou want to turn the Error Correction mode ON or OFF: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <06 ECM> ➞ press [OK]. ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ON> or <02 OFF> ➞ press [OK]. The displa y retur ns to the OPTIONAL SETTING menu. ● If [...]

Setting Up Speed Dialing 2-21 Speed Dialing 2 The displa y retur ns to the OPTIONAL SETTING menu. ● If y ou want to select a sender name: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <08 SENDER NAME> ➞ press [OK]. ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight a desired sender’ s name from the list ➞ press [OK]. The displa[...]

Setting Up Speed Dialing 2-22 Speed Dialing 2 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <04 ADD REGISTRA TION> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to high[...]

Setting Up Speed Dialing 2-23 Speed Dialing 2 ● To create a group under a coded speed dialing code: ❑ Press [Coded Dial]. An empty group dial number displays <NOT REGISTERED> next to the speed dialing number . The names or f ax numbers already registered are displa yed to the right of the speed dialing numbers. If a group is already regis[...]

Setting Up Speed Dialing 2-24 Speed Dialing 2 7 Repeat step 6 until y ou finish entering all the numbers y ou want to include in the gr oup ➞ press [OK]. The displa y retur ns to the GROUP DIAL menu to contin ue registering the group. NO TE To delete the number y ou just registered, press (Clear). 8 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highligh[...]

Setting Up Speed Dialing 2-25 Speed Dialing 2 10 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 OPTIONAL SETTING> ➞ press [OK]. The OPTIONAL SETTING menu appears. 11 If y ou want to set optional settings for y our gr oup, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 ON> ➞ press [OK]. If you do not want to perfor m option[...]

Setting Up Speed Dialing 2-26 Speed Dialing 2 ❑ Use the numeric ke ys to enter an access code (two to fiv e digits) ➞ press [OK]. The displa y retur ns to the OPTIONAL SETTING menu. NO TE Y ou need to set the access code to ‘USE’ first. (See “Access Code Dialing, ” on p . 2- 27.) ● If y ou want to set a press time for the machine to[...]

Setting Up Speed Dialing 2-27 Speed Dialing 2 13 Press [Reset] to return to the Fax Basic Features screen. Access Code Dialing F ollow the procedure below to assign an access code of tw o to five digits to represent a f ax number . Y ou can assign the access code to (#) or any one-touch speed dialing k ey . NO TE The def ault setting is ‘02 DO N[...]

Setting Up Speed Dialing 2-28 Speed Dialing 2 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 A CCESS CODE> ➞ press [OK]. The A CCESS CODE menu appears. 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 USE> or <02 DO NO T USE> ➞ press [OK]. If you selected <01 USE>, proceed to step 6. If you selected <02 DO[...]

Setting Up Speed Dialing 2-29 Speed Dialing 2 NO TE • If you selected <01 USING # KEY>, y ou can assign the access code to (#). • If you selected <02 O THER>, you can assign the access code to an y one-touch speed dialing k ey . (See “Prog ram One-T ouch K eys, ” on p . 10-3.) 8 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight &l[...]

Using Speed Dialing 2-30 Speed Dialing 2 Using Speed Dialing F ollow the procedures in this section to use speed dialing. The f our speed dialing methods are one-touch dialing, coded speed dialing, group dialing, and access code dialing. If you f orget where a number is registered, y ou can find it and dial it with director y dialing. (See “Dire[...]

Using Speed Dialing 2-31 Speed Dialing 2 3 Open the appropriate one-touc h speed dialing panel ➞ press the desired one-touch speed dialing ke y . If y ou do not see the number of the ke y you want, open the first or second one- touch speed dialing panel to see more ke ys. The registered number and name of the k ey are displa yed. After five sec[...]

Using Speed Dialing 2-32 Speed Dialing 2 1 Press [F AX]. lights, and the machine enters the F ax Basic Features screen. 2 Place y our documents on the machine. For instructions explaining how to place your documents, see “Placing Originals,” on p. 3-6. NO TE • Y ou can adjust the resolution, density and image quality , (See “Adjusting the R[...]

Using Speed Dialing 2-33 Speed Dialing 2 0 5 Press [Start] to scan your documents immediately . Otherwise, the machine w aits five seconds bef ore it star ts to scan. This timeout f eature can be tur ned ‘OFF’. (See “Time Out Mode , ” on p . 4-7.). Scanning star ts. Group Dialing F ollow this procedure to star t a transmission and send a d[...]

Using Speed Dialing 2-34 Speed Dialing 2 The registered group name is displa yed. After 10 seconds, the machine starts to scan and send the document automatically . NO TE • If you press the wrong one-touch speed dialing k ey or enter the wrong coded speed dialing code f or the group , press (Clear) ➞ select the correct group . • If you ha v e[...]

Using Speed Dialing 2-35 Speed Dialing 2 3 Press [Directory]. The search screen f or Director y Dialing appears. The search screen f or director y dialing appears. 4 Press the numeric ke y which corresponds to the first letter of the name of the destination y ou are searching f or ➞ press [OK]. For example, if you press (JKL), the first name an[...]

Using Speed Dialing 2-36 Speed Dialing 2 6 Press [Start] to scan your documents immediately . Otherwise, the machine w aits five seconds bef ore it star ts to scan. This timeout f eature can be tur ned ‘OFF’. (See “Time Out Mode , ” on p . 4-7.) Scanning star ts. Access Code Dialing F ollow this procedure to use access code dialing. Y ou m[...]

Using Speed Dialing 2-37 Speed Dialing 2 4 Enter the access code (two to five digits) using the n umeric keys. The number and name of the destination are displa yed. 5 Press [Start]. Scanning star ts. 123 456 789 0 @. GHI PRS ABC JKL TUV DEF MNO WXY OPER SYMBOLS Start[...]

Using Speed Dialing 2-38 Speed Dialing 2[...]

CHAPTER 3-1 3 Basic Sending This chapter describes the fundamental procedures for dialing and sending documents . Flow of F ax Sending Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Placing Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Flow of Fax Sending Operations 3-2 Basic Sending 3 Flow of Fax Sending Operations This section describes the flow of basic f ax sending operations. NO TE F or the follo wing items: - Main po wer and the Energy Sa ver mode , see Chapter 1, “Before Y ou Start Using this Machine, ” in the Ref erence Guide . - Routine maintenance , see Chapter 7, [...]

Flow of Fax Sending Operations 3-3 Basic Sending 3 ● If the message <ENTER DEP ARTMENT ID AND P ASSW ORD> appears: ❑ Enter the Depar tment ID and passw ord ➞ press [ID]. The F AX Basic F eatures screen appears. NO TE F or instructions on using Depar tment ID Management, see Chapter 6, “System Manager Settings, ” in the Reference Gui[...]

Flow of Fax Sending Operations 3-4 Basic Sending 3 NO TE • On the F ax Basic Features screen, y ou can adjust the scan settings , such as the Resolution, Density , and Image Quality . Y ou can also select the sheet siz e f or Book Sending. • To adjust the resolution, density , and image quality , see “Adjusting the Resolution, Density , and I[...]

Flow of Fax Sending Operations 3-5 Basic Sending 3 • The machine has enough memory (16 MB) to store up to 100 pages* of sent and receiv ed documents (f ewer if the document contains man y graphics or par ticularly dense te xt). If you hav e the optional memory module installed, y ou can store up to 1500 pages*. *These figures are based on the us[...]

Placing Originals 3-6 Basic Sending 3 Placing Originals Place your originals on the platen glass or in the f eeder , depending on the size and type of paper that you w ant to f ax, and the settings that you ha ve specified. ■ Platen Glass Place the originals on the platen glass when scanning bound or iginals, originals on heavy or lightweight pa[...]

Placing Originals 3-7 Basic Sending 3 Orientation Y ou can place an or iginal either vertically or hor izontally . Alwa ys align the top edge of your original with the bac k edge of the platen glass (by the arrow in the top left corner), or with the back edge of the f eeder . Platen Glass V ertical Placement Horizontal Placement Feeder V ertical Pl[...]

Placing Originals 3-8 Basic Sending 3 Platen Glass Y ou should use the platen glass when scanning bound or iginals (such as books and magazines), originals on heavy or lightweight paper , and transparencies into memor y . 1 Lift up the feeder . IMPOR T ANT This machine is equipped with an open/close sensor on the underside of the f eeder (see circl[...]

Placing Originals 3-9 Basic Sending 3 If you are enlarging an STMT or L TR original to 11" x 17" or LGL paper , place the original horizontally on the platen glass, and align it with the STMT or L TR marks. 3 Gently lo wer the feeder . CA UTION • Close the feeder gently , to a void catc hing your hand, as this may result in personal inj[...]

Placing Originals 3-10 Basic Sending 3 Feeder (ADF-J1) Place a stack of originals in the f eeder ➞ press [Star t]. The machine automatically scans them into memor y . Y ou can place the follo wing originals into the or iginal supply tra y: • W eight: 10 to 32 lb bond (37 to 128 g/m 2 ) Place v er y thin or iginals (10 to 14 lb bond [37 to 51 g/[...]

Placing Originals 3-11 Basic Sending 3 2 Adjust the slide guides to fit the size of your originals. IMPOR T ANT • Do not add or remov e originals while they are being scanned. • Do not place objects in the original output area. Blocking the paper deliv er y slot ma y damage the originals. • When scanning is complete, remo ve the originals fr[...]

Adjusting the Resolution, Density, and Image Quality 3-12 Basic Sending 3 Adjusting the Resolution, Density , and Image Quality Adjust the resolution, density , and image quality to send documents that are very close to the quality of the original document. NO TE • Y ou can change the def ault setting f or the resolution, density , and image qual[...]

Adjusting the Resolution, Density, and Image Quality 3-13 Basic Sending 3 ■ Density Adjusts the lightness/darkness of the document pages scanned for sending. D ARK: F or documents with light text or colors. ST AND ARD: F or nor mal pr inted or typewritten te xt. LIGHT: F or documents with dark text or colors. ■ Image Quality Adjusts the image q[...]

Adjusting the Resolution, Density, and Image Quality 3-14 Basic Sending 3 3 Press [F1] (RESOLUTION), [F2] (DENSITY), or [F3] (IMA GEQU ALITY). Press (RESOLUTION) r epeatedly to select the desired r esolution setting. Press (DENSITY) r epeatedly to select the desired scanning density . Press (IMAGEQUALITY) r epeatedly to select the desired the image[...]

Sending a Document with a Sender Name 3-15 Basic Sending 3 Sending a Document with a Sender Name F ollow this procedure to select one of the registered sender names. Sender names are selected by pressing [TTI Selector] under the three one-touch speed dialing panels. NO TE • This setting is optional. If you do not select a sender name bef ore send[...]

Sending a Document with a Sender Name 3-16 Basic Sending 3 The displa y retur ns to the F ax Basic F eatures screen. 4 Specify the destination ➞ press [Star t]. Y ou can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy [...]

Document Stamp Feature 3-17 Basic Sending 3 Document Stamp Feature The Stamp F eature of your machine enab les you to stamp the front, lo wer left corner of ev er y page you scan f or sending using the f eeder . This enables you to check whether all pages of y our document hav e been sent or scanned into memor y . Setting the Stamp Feature F ollow [...]

Document Stamp Feature 3-18 Basic Sending 3 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 TX SETTINGS> ➞ press [OK]. The TX SETTINGS menu appears . 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <06 ST AMP A CTION> ➞ press [OK]. The ST AMP A CTION menu appears. 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 DIRE[...]

Document Stamp Feature 3-19 Basic Sending 3 T urning ON/OFF the Stamp Feature Y ou can stamp ev ery page you send or scan f or sending using the stamp feature . If you place the document horizontally in the f eeder , the document is stamped at the position shown in the illustr ation below . 0 IMPOR T ANT The stamp f eature does not stamp documents [...]

Document Stamp Feature 3-20 Basic Sending 3 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 TX ST AMP ON> ➞ press [OK]. 5 Specify the destination ➞ send the document. The document is stamped ( ). NO TE If the stamp becomes f aint y ou may ha v e to refill the stamp ink compartment. (See Chapter 7, “Routine Maintenance, ” in the[...]

Sending Methods 3-21 Basic Sending 3 Sending Methods This section describes the methods and advantages of the three main sending methods: Book Sending, Memor y Sending, and Direct Sending. ■ Book Sending The machine scans and sends documents that cannot be placed in the f eeder , such as a page of a book, torn paper, or a delicate document. ■ M[...]

Sending Methods 3-22 Basic Sending 3 3 Press [F4] (BOOK SENDING) to select the document size ➞ press [OK]. Each time you press ( ▲ ), the next menu option becomes highlighted. 4 Specify the destination. Y ou can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p.[...]

Sending Methods 3-23 Basic Sending 3 • If an error occurs during sending, the document is automatically er ased from memory , ev en if it is not sent completely . Y ou can also pre vent the machine from deleting the document of a f ailed transmission. (See “A utomatic Document Deletion after a F ailed T ransmission, ” on p . 4-6.) • If you [...]

Sending Methods 3-24 Basic Sending 3 3 Specify the destination. Y ou can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy ,” on p. 3-29.) If necessary , set other sending modes, before specifying the destination. (See [...]

Sending Methods 3-25 Basic Sending 3 Direct Sending If you send a document using Direct Sending, the machine dials the n umber , connects the call, and then scans and sends the document one page at a time. Direct Sending is slow er than Memor y Sending but because this method b ypass the memor y , you can send a document ahead of other documents st[...]

Sending Methods 3-26 Basic Sending 3 4 Specify the destination. Y ou can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy ,” on p. 3-29.) If necessary , set other sending modes, before specifying the destination. (See [...]

Using Regular Dialing 3-27 Basic Sending 3 Using Regular Dialing When you come to a step that requires dialing a n umber , y ou can dial the number by pressing the numeric ke ys on the control panel, just like y ou would when dialing a telephone number . This is called “Regular Dialing. ” NO TE To make dialing easier , register frequently used [...]

Using Regular Dialing 3-28 Basic Sending 3 • If you need to tempor arily switch to tone dialing when y our machine is connected to a rotary pulse line, press (T one). (See “Using T one Dialing on a Pulse Line , ” on p. 10-2.) • If you need to enter a subaddress , you can use or . (See “Sending a Document with a Subaddress/P assword, ” o[...]

Redialing When the Line Is Busy 3-29 Basic Sending 3 Redialing When the Line Is Busy If the other par ty’ s line is busy or if there is no ans wer , the machine waits tw o minutes , then tr ies to dial the same number again. This feature is called “A utomatic Redialing. ” Y ou can also man ually redial the number b y pressing [P ause/Redial] [...]

Redialing When the Line Is Busy 3-30 Basic Sending 3 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 TX SETTINGS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The TX SETTINGS menu appears . 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 A UT O REDIAL> ➞ pres[...]

Redialing When the Line Is Busy 3-31 Basic Sending 3 The displa y for setting the n umber of redialing times appears. ❑ Press [F2] (–) or [F3] (+) to select the desired number of redialing attempts ➞ press [OK]. The displa y retur ns to the A UT O REDIAL menu. NO TE • Y ou can set the machine to redial from 01 to 10 times . • Y ou can als[...]

Redialing When the Line Is Busy 3-32 Basic Sending 3 ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ON> or <02 OFF> ➞ press [OK]. If you do not want to use the TX Error Resend function, select <02 OFF> ➞ press (OK) ➞ proceed to step 6. If you selected <01 ON>, the RESEND TX FROM menu appears . ❑ Press [F3] ([...]

Redialing When the Line Is Busy 3-33 Basic Sending 3 ● If y ou are sending a document using Direct Sending: ❑ The f ollowing displa y appears. When the machine is waiting to redial, be sure to leav e the document in the f eeder . NO TE • To cancel redialing, press (Stop). Redialing is canceled immediately . • If the TX Error Resend function[...]

Redialing When the Line Is Busy 3-34 Basic Sending 3 3 Press [P ause/Redial]. If you want to stop sending, press (Stop). The last dialed number is displa yed, and the machine gets ready to send the document. 4 Press [Start]. Scanning star ts. Pause/ Redial Start[...]

Canceling Send Jobs 3-35 Basic Sending 3 Canceling Send Jobs This section describes the procedure to cancel a transmission in progress. Canceling T ransmission F ollow the procedure below to cancel sending documents during a transmission. Y ou can also cancel a transmission that has been preset to transmit at a specified time by deleting the docum[...]

Canceling Send Jobs 3-36 Basic Sending 3 Canceling Automatic Redialing or Memor y Sending 1 Press [Monitor]. If the copy job monitor screen is displayed, pr ess (Monitor) again. The f ax job monitor screen is display ed. 2 Press [F1] (TX/RX RESUL T). The list of transmission results is displa yed. 3 Press [F2] ( ▼ ) or [F3] ( ▲ ) to highlight t[...]

Canceling Send Jobs 3-37 Basic Sending 3 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 DOC. MEMOR Y LIST> ➞ press [OK]. The document memor y list is printed, and you can check the detailed inf or mation about the documents waiting to be sent or the receiv ed documents. F3 F4 OK[...]

Checking Transaction Results 3-38 Basic Sending 3 Checking T ransaction Results F ollow the procedure below to chec k the detailed inf ormation about a sending job, such as the document set time and number of pages . This feature is con v enient when you w ant to check the status of a tr ansaction without printing an Activity Management Repor t. Y [...]

Checking Transaction Results 3-39 Basic Sending 3 3 Press [F1] (RX/TX ST A TUS). The f ax job monitor screen reappears. 4 Press [Reset] to return to the Fax Basic Features screen. F1 Reset[...]

Checking Transaction Results 3-40 Basic Sending 3[...]

CHAPTER 4-1 4 Additional Sending Features This chapter describes additional sending features . This chapter also shows you ho w to send a document to more than one location, set a document f or delay sending, and send document with a subaddress and pass word. Tr ansmission Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Transmission Settings 4-2 Additional Sending F eatures 4 T ransmission Settings This section e xplains how to set additional f ax transmission functions . Setting Up the ECM for Sending ECM (Error Correction Mode) reduces the eff ect of system and line errors on documents that occur during sending or receiving with another fax machine that suppor t[...]

Transmission Settings 4-3 Additional Sending F eatures 4 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 TX SETTINGS> ➞ press [OK]. The TX SETTINGS menu appears . 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ECM TX> ➞ press [OK]. The ECM TX menu appears . 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ON>[...]

Transmission Settings 4-4 Additional Sending F eatures 4 Pause T ime This section describes how to set the pause time (in seconds). Some ov erseas dialing ma y not be successful due to the distance or comple x route of connections when you dial the international access code, country code, and the destination number all together . In such cases, ins[...]

Transmission Settings 4-5 Additional Sending F eatures 4 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 TX SETTINGS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The TX SETTINGS menu appears . 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 P A USE TIME> ➞ p[...]

Transmission Settings 4-6 Additional Sending F eatures 4 Automatic Document Deletion after a Failed T ransmission F ollow the procedure below to set whether to delete a document after a transmission error occurs . NO TE The def ault setting is ‘02 ON’. 1 Press [Additional Functions] ➞ press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 F A[...]

Transmission Settings 4-7 Additional Sending F eatures 4 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF> or <02 ON> ➞ press [OK]. The Erase F ailed TX mode is set, and the display returns to the TX SETTINGS menu. 5 Press [Reset] to return to the Fax Basic Features screen. T ime Out Mode The timeout mode enables y ou to hav [...]

Transmission Settings 4-8 Additional Sending F eatures 4 ç 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 TX SETTINGS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The TX SETTINGS menu appears . 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 TIME OUT> ➞ pr[...]

Transmission Settings 4-9 Additional Sending F eatures 4 TX Rotation The TX Rotation function enables you to set a document that has a horizontal orientation ver tically on the machine. How ev er , when the machine sends the document, it rotates the image automatically , and sends it horizontally . NO TE • Y ou can use the TX Rotation function f [...]

Transmission Settings 4-10 Additional Sending F eatures 4 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ON> or <02 OFF> ➞ press [OK]. The TX Rotation mode is set, and the displa y returns to the TX SETTINGS men u. 5 Press [Reset] to return to the Fax Basic Features screen. F3 F4 OK Reset[...]

Sequential Broadcasting to More Than One Location 4-11 Additional Sending F eatures 4 Sequential Broadcasting to More Than One Location Sequential Broadcasting enables y ou to scan your documents once , and send them to se ver al locations. When you use Sequential Broadcasting, y ou can send the same document to a maximum of 210 destinations . NO T[...]

Sequential Broadcasting to More Than One Location 4-12 Additional Sending F eatures 4 ● To enter fax number s using one-touch speed dialing: ❑ Press the desired one-touch speed dialing ke y ➞ press [OK]. Y ou can dial up to 63 destinations. ● To enter fax number s using coded speed dialing: ❑ Press [Coded Dial] ➞ enter the desired three[...]

Sequential Broadcasting to More Than One Location 4-13 Additional Sending F eatures 4 • If you ha v e placed your document on the platen glass , enter the fax numbers , scan all the papers of the document into memory ➞ press (OK). • To cancel Sequential Broadcasting, press (Stop). After the message <CANCEL DURING TX/RX?> appears, press [...]

Sending Documents at a Preset Time 4-14 Additional Sending F eatures 4 Sending Documents at a Preset T ime F ollow this procedure to set a time f or sending documents. This feature is called “Dela yed Sending. ” Use Dela yed Sending to store a document in memory , then hav e it sent at a later time when the telephone rates are lo wer . NO TE ?[...]

Sending Documents at a Preset Time 4-15 Additional Sending F eatures 4 4 Enter the time using the numeric ke ys ➞ press [OK]. Enter the time in 24-hour notation (e.g., 1:00 p.m. as 13:00). Enter all the numbers, including zeros. The displa y retur ns to the F ax Basic F eatures screen. NO TE • If you made a mistak e enter ing the time, press (C[...]

Sending Documents at a Preset Time 4-16 Additional Sending F eatures 4 NO TE • If you ha v e placed your document on the platen glass , enter the fax numbers ➞ scan all the pages of the document into memory ➞ press (OK). • If the message <SELECT SENDERS NAME> is displa yed, you can select a sender’ s name. (See “Sending a Document[...]

Sending Documents at a Preset Time 4-17 Additional Sending F eatures 4 Checking and Canceling a Delayed T ransmission Setting Y ou can chec k the status of dela yed sending settings on the f ax monitor screen. (See “Checking T ransaction Results, ” on p . 3-38.) K eep in mind that if you use the f ax monitor screen to delete a document scanned [...]

Sending a Document with a Subaddress/Password 4-18 Additional Sending F eatures 4 Sending a Document with a Subaddress/Password Y ou can send documents with ITU-T Standard subaddresses and passw ords. In order f or a transaction to succeed, the subaddress and pass word on both the sending and receiving f ax machines must match. Using a subaddress/p[...]

Sending a Document with a Subaddress/Password 4-19 Additional Sending F eatures 4 3 Specify the destination. Y ou can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy ,” on p. 3-29.) If necessary , set other sending mod[...]

Sending a Document with a Subaddress/Password 4-20 Additional Sending F eatures 4 The displa y for entering the subaddress appears. 6 Enter the ITU-T subaddress using the numeric ke ys ➞ press [OK]. The displa y retur ns to the F ax Basic F eatures screen. NO TE • The subaddress can be up to 20 digits long, and can include * , #, and spaces. ?[...]

Sending a Document with a Subaddress/Password 4-21 Additional Sending F eatures 4 9 Enter the ITU-T passw ord using the n umeric keys ➞ press [OK]. The displa y retur ns to the F ax Basic F eatures screen. NO TE • The pass word can be up to 20 digits long, and can include * , #, and spaces. • The pass word (and an y spaces in it) must be e xa[...]

Setting Up and Using PIN Codes 4-22 Additional Sending F eatures 4 Setting Up and Using PIN Codes PIN (P ersonal Identification Number) codes prev ent unauthorized personnel from making calls. T o protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily oper ations. Some PBX (Private Branch[...]

Setting Up and Using PIN Codes 4-23 Additional Sending F eatures 4 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <08 PIN CODE> ➞ press [OK]. The PIN CODE menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 ON> ➞ press [OK]. If you want to turn ‘OFF’ the PIN code access feature, highlight <01 OFF> ➞ pr[...]

Setting Up and Using PIN Codes 4-24 Additional Sending F eatures 4 7 Press [Stop] to return to the Fax Basic Features screen. Dialing with a PIN Code after a Number When <NECESS. PIN CODE> of the PIN Code setting is ‘01 OFF’, you can perf or m the procedure described below . (See “Setting a PIN Code, ” on p. 4-22.) 1 Press [F AX]. lig[...]

Setting Up and Using PIN Codes 4-25 Additional Sending F eatures 4 NO TE Repeat steps 3 through 5 f or each telephone n umber in a sequential broadcast. 6 Press [Start]. The displa y for entering the PIN code appears. 7 Enter the PIN code (up to 20 digits) using the numeric ke ys. The PIN code is not displayed as it is entered. 8 Press [OK]. Tr ans[...]

Setting Up and Using PIN Codes 4-26 Additional Sending F eatures 4 3 Open all three one-touch speed dialing panels ➞ press [Pin Code]. 4 Enter the telephone number using the numeric ke ys ➞ press [OK]. The displa y retur ns to the F ax Basic F eatures screen. NO TE Repeat steps 3 and 4 f or each telephone n umber in a sequential broadcast. 5 Pr[...]

Setting Up and Using PIN Codes 4-27 Additional Sending F eatures 4 Setting PIN Code Access for Speed Dialing This method enables y ou to register one-touch and coded speed dialing ke ys f or PIN code access. When a user attempts to dial with a speed dialing k ey , the machine prompts the user to enter a PIN code. When <NECESS. PIN CODE> of th[...]

Setting Up and Using PIN Codes 4-28 Additional Sending F eatures 4 Using Speed Dialing with PIN Code Access If you register the PIN code when registering numbers f or automatic dialing, perf or m the f ollowing procedure. (See “Setting PIN Code Access f or Speed Dialing, ” on p . 4-27.) 1 Press [F AX]. lights, and the machine enters the F ax Ba[...]

Setting Up and Using PIN Codes 4-29 Additional Sending F eatures 4 6 Press [OK]. Tr ansmission star ts. Forced PIN Code Access F ollow this procedure to dial when F orced PIN Code Access (<NECESS. PIN CODE>) has been turned ‘ON’. With Forced PIN Code Access ‘ON’, you must enter a PIN code e very time you dial. The PIN code must be ent[...]

Setting Up and Using PIN Codes 4-30 Additional Sending F eatures 4 5 Enter the PIN code (up to 20 digits) using the numeric ke ys. The PIN code is not displayed as it is entered. 6 Press [OK]. Tr ansmission star ts. 123 456 789 0 @. GHI PRS ABC JKL TUV DEF MNO WXY OPER SYMBOLS OK[...]

CHAPTER 5-1 5 Receiving Documents This chapter describes the basic reception features . Y ou can receiv e document transmissions automatically , and either pr int or store them in memor y . Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Available Paper Sizes. . . . . .[...]

Receiving Documents 5-2 Receiving Documents 5 Receiving Documents Y ou can receive document transmission automatically . A vailable Paper Sizes When the machine receiv es a document, it is pr inted on the same size paper loaded in the machine. If the machine runs out of all sizes of paper , the document is received in memor y . If the receiv ed doc[...]

Receiving Documents 5-3 Receiving Documents 5 Receiving Documents into Memor y 1 When the machine starts receiving a document, the In Use Memory lamp on the control panel blinks. If you press (Monitor) during reception, the transaction number and the information about the sender of the incoming document are displayed. 2 When the machine finishes r[...]

Receiving Documents 5-4 Receiving Documents 5 NO TE • If the paper dra wer runs out of paper , the received document is stored in memory . • The machine has enough memory (16 MB) to store up to 100 pages* of sent and receiv ed documents (f ewer if the document contains man y graphics or par ticularly dense te xt). If you hav e the optional memo[...]

Receive Settings 5-5 Receiving Documents 5 Receive Settings This section describes how to set a series of reception functions. Setting the ECM for Receiving Y ou can set to receive documents using ECM (Error Correction Mode), which corrects errors that occur during a transmission. T o send and receiv e in ECM, it is necessar y that both the sending[...]

Receive Settings 5-6 Receiving Documents 5 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <04 RX SETTINGS> ➞ press [OK]. The RX SETTINGS menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ECM RX> ➞ press [OK]. The ECM RX menu appears. 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ON> or <02 OFF&g[...]

Receive Settings 5-7 Receiving Documents 5 RX Page Footer F ollow the procedure below to set the machine to print the time, tr ansaction number , page number , etc., on the pages of received documents. NO TE The def ault setting is ‘01 OFF’. 1 Press [Additional Functions] ➞ press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 F AX SETTINGS&[...]

Receive Settings 5-8 Receiving Documents 5 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF> or <02 ON> ➞ Press [OK] The displa y retur ns to the RX SETTINGS menu. 5 Press [Reset] to return to the Fax Basic Features screen. 2 on 1 Mode F ollow the procedure below to set the machine to print two pages of receiv ed documents on[...]

Receive Settings 5-9 Receiving Documents 5 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <04 RX SETTINGS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The RX SETTINGS menu appears. 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 2 on 1> ➞ press [OK]. The 2 on 1[...]

Printing Received Documents 5-10 Receiving Documents 5 Printing Received Documents This section describes the settings related to the pr inting of received documents . Number of Copies F ollow the procedure below to set ho w many copies are to be printed when the machine receiv es documents. NO TE The def ault setting is ‘01COPIES’. 1 Press [Ad[...]

Printing Received Documents 5-11 Receiving Documents 5 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 # OF RX COPIES> ➞ press [OK]. The displa y for entering the number of RX copies appears . 5 Press [F2] (-) or [F3] (+) to enter the number of copies (fr om 01 to 99) ➞ press [OK]. Y ou can also use the numeric keys to enter the num[...]

Printing Received Documents 5-12 Receiving Documents 5 • DRA WER SW B: Received documents are printed with an added blank space on paper that has the same width as the receiv ed document. • DRA WER SW C: Images are reduced and printed on paper that differs in width from the receiv ed document. • DRA WER SW D: Images are printed on paper that [...]

Printing Received Documents 5-13 Receiving Documents 5 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 PRINTER SETTINGS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The PRINTER SETTINGS menu appears. 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 SELECT DRA WER&[...]

Printing Received Documents 5-14 Receiving Documents 5 Printing in Reduced Form F ollow the procedure below to set the machine to print receiv ed documents in a reduced size to match the paper siz es loaded in the paper draw ers. If you set the RX REDUCTION to ‘01 ON’, you can set the f ollowing settings (the def ault settings are marked with a[...]

Printing Received Documents 5-15 Receiving Documents 5 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 RX REDUCTION> ➞ press [OK]. The RX REDUCTION menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ON> or <02 OFF>. ● If y ou selected <02 OFF>: ❑ Press [OK]. The setting is complete, and the displ[...]

Printing Received Documents 5-16 Receiving Documents 5 ● If y ou selected <01 A UT O SELECTION>: ❑ Press [OK]. The image reduction is adjusted automatically , and the display returns to the RX REDUCTION menu. ● If y ou selected <02 FIXED REDUCTION>: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to select a preset reduction ratio (<01 [...]

Printing Received Documents 5-17 Receiving Documents 5 When the Machine Runs Out of T oner F ollow the procedure below to set whether to contin ue printing or to cancel pr inting and store the receiv ed document into memor y automatically . NO TE The def ault setting f or T ONER SUPPL Y LOW is ‘01 RX TO MEMOR Y’. 1 Press [Additional Functions] [...]

Printing Received Documents 5-18 Receiving Documents 5 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 RX T O MEMOR Y> or <02 KEEP PRINTING> ➞ press [OK]. <01 RX TO MEMOR Y>: Stops printing, and receives the r emainder of the document in memory . <02 KEEP PRINTING>: Ignores the warning and keeps printing until the do[...]

Transferring Documents 5-19 Receiving Documents 5 T ransferring Documents T ransfer Box Settings T able The transf er mode tells the machine to receiv e documents and then transf er them automatically to a f ax machine at your home or another work site. To use the transf er mode, y ou need to register the fax n umber to transf er the documents this[...]

Transferring Documents 5-20 Receiving Documents 5 NO TE • If the transf er mode is set to ‘OFF’, the machine does not tr ansfer documents . • The machine can transf er documents received in normal receive mode . It cannot transf er documents receiv ed in the memory box or b y polling receiving. • Y ou can set the machine to tr ansfer docu[...]

Transferring Documents 5-21 Receiving Documents 5 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <06 FILE SETTINGS> ➞ press [OK]. The FILE SETTINGS menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 TRANSFER> ➞ press [OK]. The TRANSFER menu appears . 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 SETUP [...]

Transferring Documents 5-22 Receiving Documents 5 7 Enter a name for the transf er bo x using the numeric keys (up to 24 character s) ➞ press [OK]. The message <D A T A ENTR Y OK> appears on the display f or about two seconds, and then returns to the SETUP FILE menu. NO TE • F or details about entering letters, see Chapter 2, “Basic Ope[...]

Transferring Documents 5-23 Receiving Documents 5 10 Repeat step 9 until y ou finish specifying all the destinations ➞ press [OK]. The displa y retur ns to the SETUP FILE menu. 11 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 P ASSWORD> ➞ press [OK]. The displa y for entering the pass word appears. 12 Enter a passw ord (up to se ve[...]

Transferring Documents 5-24 Receiving Documents 5 14 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF> or <02 ON> ➞ press [OK]. ● If y ou selected <01 OFF>: ❑ Proceed to step 15. ● If y ou selected <02 ON>: ❑ Enter the originator’ s fax n umber using speed dialing ➞ press [OK]. The displa y retur ns to t[...]

Transferring Documents 5-25 Receiving Documents 5 17 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 EVER YD A Y> or <02 SELECT D A YS> ➞ press [OK]. ● If y ou selected <01 EVER YD A Y>: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight a number (from 01 to 05) ➞ press [OK]. The displa y for entering the time to s witc[...]

Transferring Documents 5-26 Receiving Documents 5 The displa y for entering the time to s witch to the T ransf er mode appears. ❑ Enter the time in 24-hour notation (e.g., 1:00 p .m. as 13:00) using the numeric ke ys ➞ press [OK]. The message <D A T A ENTR Y OK> appears on the screen for about two seconds, and the displa y f or selecting [...]

Transferring Documents 5-27 Receiving Documents 5 22 If y ou want to print a list of received documents in your transfer bo x, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <06 PRINT RX DOC.> ➞ press [OK]. The PRINT RX DOC . menu appears . 23 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF> or <02 ON>. ● If y ou sele[...]

Transferring Documents 5-28 Receiving Documents 5 Changing T ransfer Box Settings 1 Press [Additional Functions] ➞ press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 F AX SETTINGS> ➞ press [OK]. The F AX SETTINGS menu appears. 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <06 FILE SETTINGS> ➞ press [OK]. Each time you press ([...]

Transferring Documents 5-29 Receiving Documents 5 If a pass word has not been set f or the transf er box y ou selected, the CHANGE D ATA menu appears. Proceed to step 6. 5 If the message <ENTER AN ID NUMBER> is display ed, enter the passw ord of the transf er bo x using the numeric keys ➞ press [OK]. The CHANGE D A T A menu appears . 6 Chan[...]

Transferring Documents 5-30 Receiving Documents 5 The FILE SETTINGS menu appears. 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 TRANSFER> ➞ press [OK]. The TRANSFER menu appears . 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 DELETE FILE> ➞ press [OK]. If you set a pass word f or the transf er bo x, the displa y for [...]

Transferring Documents 5-31 Receiving Documents 5 Using a T ransfer Box Y ou can create a memor y box to receiv e documents, and then tr ansfer them automatically to other f ax machines. The da y and time f or the unit to s witch to the Tr ansf er mode can be preset. This f eature is especially conv enient f or receiving incoming documents at home [...]

Transferring Documents 5-32 Receiving Documents 5[...]

CHAPTER 6-1 6 Memor y Features This chapter e xplains how you can store m ultiple documents in the machine’ s memory , and recall them at a later date. Memor y Lock f or Receiv ed Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 Tu r ning Memor y Lock ON/OFF Using the Memory Reception Key . . . . . . . . .[...]

Memory Lock for Received Documents 6-2 Memor y F eatures 6 Memor y Lock for Received Documents The Memor y Lock mode enab les you to loc k the machine to receiv e and store all documents in memor y and not to print the received document automatically . Memor y Lock also enab les your machine to store receiv ed documents during holida ys or at night[...]

Memory Lock for Received Documents 6-3 Memor y F eatures 6 The SYSTEM SETTINGS menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 MEMOR Y LOCK RX> ➞ press [OK]. The MEMOR Y LOCK RX menu appears . 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF> or <02 ON> ➞ press [OK]. If you selected <01 OFF>,[...]

Memory Lock for Received Documents 6-4 Memor y F eatures 6 7 Enter the memory lock pass wor d (up to seven digits) using the numeric ke ys ➞ press [OK]. The MEMOR Y LOCK RX menu appears . IMPOR T ANT • Y ou cannot set a pass word star ting with a zero . • Be sure not to f orget the memory lock pass word. Store it in a saf e place. 8 Press [F3[...]

Memory Lock for Received Documents 6-5 Memor y F eatures 6 10 If y ou want to set up a time for the machine to enter and lea ve the Memory Lock mode, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 TIME SETUP> ➞ press [OK]. The TIME SETUP menu appears . 11 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF> or <02 ON> ?[...]

Memory Lock for Received Documents 6-6 Memor y F eatures 6 13 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 EVER YD A Y> or <02 SELECT D A YS> ➞ press [OK]. ● If y ou selected <01 EVER YD A Y>: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight a number (from 01 to 05) ➞ press [OK]. The displa y for entering the time [...]

Memory Lock for Received Documents 6-7 Memor y F eatures 6 ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight a number (from 01 to 05) ➞ press [OK]. The displa y for entering the time to s witch to the Memor y Lock mode appears . ❑ Enter the time in 24-hour notation (e.g. 1:00 p .m as 13:00) using the numeric ke ys ➞ press [OK]. The message [...]

Memory Lock for Received Documents 6-8 Memor y F eatures 6 16 Follow the pr ocedure in step 13 to set the Memory Lock end time. 17 Press [Reset] to return to the Fax Basic Features screen. T urning Memory Lock ON/OFF Using the Memor y Reception Key Y ou can tur n the Memor y Lock mode ON and OFF at any time y ou want e ven if you hav e set the Memo[...]

Memory Lock for Received Documents 6-9 Memor y F eatures 6 • If the memory becomes full while you are scanning a document f or sending, the message <MEMOR Y FULL> appears on the LCD displa y . Press (OK) so that the paper remaining in the f eeder can be output. All the pages y ou were scanning are deleted. • The number of pages y ou can s[...]

Checking Documents Stored in Memory 6-10 Memor y F eatures 6 Checking Documents Stored in Memor y This section e xplains the methods to check and change the status of receiv ed documents. Printing a List of Documents in Memor y F ollow the procedure below to print a list of documents (Document Memory List) to check the tr ansaction results. The Doc[...]

Checking Documents Stored in Memory 6-11 Memor y F eatures 6 The document memor y list is printed. Using the Memory Reference Key 1 Press [F AX]. lights, and the machine enters the F ax Basic Features screen. 2 Open all three one-touch speed dialing panels ➞ press [Memory Reference]. The MEMOR Y REFERENCE menu appears on the displa y . 3 Press [F[...]

Checking Documents Stored in Memory 6-12 Memor y F eatures 6 Printing a Document Received in Memor y The In Use Memor y lamp lights when there are received documents in memory . 1 Press [F AX]. lights, and the machine enters the F ax Basic Features screen. 2 Open all three one-touch speed dialing panels ➞ press [Memory Reception]. If you have set[...]

Checking Documents Stored in Memory 6-13 Memor y F eatures 6 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 MEMOR Y RETRANSMT> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. A list of documents that f ailed to transmit from memor y is displa yed. 4 Press [F2] ( ▼ ) or [F3[...]

Checking Documents Stored in Memory 6-14 Memor y F eatures 6 2 Open all three one-touch speed dialing panels ➞ press [Memory Reference]. The MEMOR Y REFERENCE menu appears . 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <04 RESEND DOCUMENT> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes [...]

Checking Documents Stored in Memory 6-15 Memor y F eatures 6 • If the message <SELECT SENDERS NAME> is displa yed, you can select a sender’ s name. (See “Sending a Document with a Sender Name , ” on p . 3-15.) • If you do not w ant to select a sender’ s name, press (OK). 6 Press [Start]. The machine sends the document to the new d[...]

Checking Documents Stored in Memory 6-16 Memor y F eatures 6 4 Press [F2] ( ▼ ) or [F3] ( ▲ ) to highlight the document you want to delete ➞ press [OK]. The message <OK T O DELETE?> is displa yed. 5 Press [F3] (YES). If you do not want to delete the document, press (NO). The selected document is deleted. NO TE • The document that is c[...]

Using a Memory Box 6-17 Memor y F eatures 6 Using a Memor y Box This section shows y ou how to use the memory features of this machine . A memor y bo x is a location in the memor y where you can store scanned or receiv ed documents for printing or transmitting to other destinations . There are f our types of memor y box es: Confidential Mailbox, M[...]

Using a Memory Box 6-18 Memor y F eatures 6 3 Open all three one-touch speed dialing panels ➞ press [Adv anced Communication]. The AD V ANCED COMM. menu appears . 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 POLLING> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The se[...]

Using a Memory Box 6-19 Memor y F eatures 6 7 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight the sender’ s name ➞ press [OK]. If you do not select a sender’ s name, the unit’ s name will be used instead. The machine star ts scanning the document. NO TE • The transaction n umber will be used when y ou want to change or cancel polling send[...]

Using a Memory Box 6-20 Memor y F eatures 6 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight the memory reference function y ou want to use . Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. ● To print the document: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 PRINT DOCUMENT> ➞ pres[...]

Using a Memory Box 6-21 Memor y F eatures 6 5 If y ou are asked to enter the memory box pass wor d, use the numeric ke ys to enter the passw ord ➞ press [OK]. The confirmation message to complete the operation is display ed. 6 Press [F3] (YES) ➞ [OK]. The selected document is printed or deleted. OK 123 456 789 0 @. GHI PRS ABC JKL TUV DEF MNO [...]

Using a Memory Box 6-22 Memor y F eatures 6[...]

CHAPTER 7-1 7 Relay Broadcasting This chapter describes how to rela y documents and how to hav e documents rela yed f or y ou. Y ou can set up y our machine as a rela y station to relay documents that y ou receiv e, or you can send documents to another machine, and ha ve the documents rela y ed for y ou. What Is Rela y Broadcasting? . . . . . . . .[...]

What Is Relay Broadcasting? 7-2 Rela y Broadcasting 7 What Is Relay Broadcasting? In a rela y broadcast, the originator fax machine sends a document ov er a long distance to another f ax machine called the “rela y unit. ” After the rela y unit receives your document, it automatically sends the document to se veral other f ax machines in the loc[...]

Setting Up Your Machine as a Relay Unit 7-3 Rela y Broadcasting 7 Setting Up Y our Machine as a Relay Unit In this section we will sho w you how to set up and manage a rela y network with the standard rela y features pro vided in your machine . Bef ore you set up y our machine to rela y documents sent to you from the originator f ax machine, confi[...]

Setting Up Your Machine as a Relay Unit 7-4 Rela y Broadcasting 7 An asterisk ( * ) indicates the default setting. NO TE • To transmit the TX repor t to the originator fax machine , you need to set <SELECT ORIG UNIT>. • If you made a mistak e when enter ing the file name, pass word, RX passw ord, or destination, use the cursor k eys to g[...]

Setting Up Your Machine as a Relay Unit 7-5 Rela y Broadcasting 7 • If you made a mistak e enter ing the TX start time, use the cursor ke ys to go bac k to the digit you w ant to correct ➞ enter the correct digit. T o delete the entire entr y , press (Clear). • If you set <SELECT ORIG UNIT>, the machine chec ks the last six digits of th[...]

Setting Up Your Machine as a Relay Unit 7-6 Rela y Broadcasting 7 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 RELA Y TX GR OUP> ➞ press [OK]. The RELA Y TX GROUP menu appears . 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 SETUP FILE> ➞ press [OK]. The displa y to enter the relay tr ansmission group number appears.[...]

Setting Up Your Machine as a Relay Unit 7-7 Rela y Broadcasting 7 8 Enter a name for the rela y gr oup (up to 24 characters) using the numeric ke ys ➞ press [OK]. The message <D A T A ENTR Y OK> appears on the screen for about two seconds , and the displa y retur ns to the SETUP FILE menu. NO TE • F or details about entering letters, see [...]

Setting Up Your Machine as a Relay Unit 7-8 Rela y Broadcasting 7 11 To set up a subaddress, sender’ s fax number , or e-mail address, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 TRIGGER> ➞ press [OK]. The TRIGGER menu appears . 12 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight either <01 SUB ADDRESS>, <02 SENDER'S [...]

Setting Up Your Machine as a Relay Unit 7-9 Rela y Broadcasting 7 ● If y ou selected <03 MAIL ADDRESS (T o)>: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight an e-mail address from the list ➞ press [OK]. If you select <00 DO NOT USE>, e-mail addresses ar e not used as a trigger to relay documents. The displa y retur ns to the SE[...]

Setting Up Your Machine as a Relay Unit 7-10 Rela y Broadcasting 7 16 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 SELECT ORIG UNIT> ➞ press [OK]. The SELECT ORIG UNIT menu appears. 17 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF> or <02 ON>. ● If y ou selected <01 OFF>: ❑ Press [OK]. The displa y ret[...]

Setting Up Your Machine as a Relay Unit 7-11 Rela y Broadcasting 7 19 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF> or <02 ON>. ● If y ou selected <01 OFF>: ❑ Press [OK]. The displa y retur ns to the SETUP FILE menu. ● If y ou selected <02 ON>: ❑ Press [OK] ➞ press [F2] (-) or [F3] (+) to enter the numbe[...]

Setting Up Your Machine as a Relay Unit 7-12 Rela y Broadcasting 7 21 Specify the destinations registered under one-touch speed dialing keys or coded speed dialing codes ➞ press [OK]. The displa y retur ns to the SETUP FILE menu. NO TE Y ou can specify up to 200 destinations . 22 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <08 TX REPORT>[...]

Setting Up Your Machine as a Relay Unit 7-13 Rela y Broadcasting 7 24 If y ou want to set a preset time for y our documents to be relay ed, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <09 TX ST ART TIME> ➞ press [OK]. The TX ST AR T TIME menu appears. 25 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight a preset time number (from 01 to 05[...]

Setting Up Your Machine as a Relay Unit 7-14 Rela y Broadcasting 7 28 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight the <10 RELA Y B'CAST> ➞ press [OK]. The RELA Y B'CAST menu appears. 29 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 ON> or <02 OFF> ➞ press [OK]. The displa y for entering another rela y TX gr[...]

Setting Up Your Machine as a Relay Unit 7-15 Rela y Broadcasting 7 Changing Relay Group Settings 1 Press [Additional Functions] ➞ press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 F AX SETTINGS> ➞ press [OK]. The F AX SETTINGS menu appears. 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <06 FILE SETTINGS> ➞ press [OK]. Each t[...]

Setting Up Your Machine as a Relay Unit 7-16 Rela y Broadcasting 7 5 Press [F2] (-) or [F3] (+) to enter the number of the rela y TX group n umber whose settings you want to c hange ➞ press [OK]. Y ou can also use the numeric keys to enter the relay TX group number . If the message <ENTER AN ID NUMBER> is displa yed, proceed to step 6. If a[...]

Setting Up Your Machine as a Relay Unit 7-17 Rela y Broadcasting 7 Deleting a Relay Group 1 Press [Additional Functions] ➞ press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 F AX SETTINGS> ➞ press [OK]. The F AX SETTINGS menu appears. 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <06 FILE SETTINGS> ➞ press [OK]. Each time you[...]

Setting Up Your Machine as a Relay Unit 7-18 Rela y Broadcasting 7 5 Press [F2] (-) or [F3] (+) to enter the number of the rela y group y ou want to delete ➞ press [OK]. Y ou can also use the numeric keys to enter the relay TX group number . If a pass word has not been set f or the relay g roup you selected, the selected rela y group is deleted. [...]

Using Relay Broadcasting 7-19 Rela y Broadcasting 7 Using Relay Broadcasting F ollow this procedure to use rela y broadcasting. 1 Create a memory box f or rela y broadcasting on y our machine. For details on this procedur e, see “Creating a Relay Gr oup,” on p. 7-5. 2 T ell the originator machine the ITU-T subaddress and passw ord of y our rela[...]

Sending a Document to a Relay Unit for Relay Broadcasting 7-20 Rela y Broadcasting 7 Sending a Document to a Relay Unit for Relay Broadcasting F ollow this procedure to send a document to a rela y unit. NO TE In this procedure, y our machine is the originator . ■ Before Sending a Document to Another Mac hine for Rela y Broadcasting Confirm the f[...]

Sending a Document to a Relay Unit for Relay Broadcasting 7-21 Rela y Broadcasting 7 Sending a Document to a Relay Unit with Speed Dialing Y ou can register a telephone number f or relay sending under a one-touch speed dialing ke y or a coded speed dialing code. Check these points bef ore you send a document to another par ty for rela y broadcastin[...]

Sending a Document to a Relay Unit for Relay Broadcasting 7-22 Rela y Broadcasting 7 NO TE • Y ou can adjust the resolution, density and image quality . (See “Adjusting the Resolution, Density , and Image Quality , ” on p . 3-12.) • Y ou can also specify a sender’ s name with (TTI Selector). (See “Sending a Document with a Sender Name ,[...]

Sending a Document to a Relay Unit for Relay Broadcasting 7-23 Rela y Broadcasting 7 The displa y for entering the subaddress appears. 6 Enter the ITU-T subaddress required to start the relay broadcast on the other party’ s fax machine using the numeric keys ➞ press [OK]. The displa y retur ns to the F ax Basic F eatures screen. NO TE • The s[...]

Sending a Document to a Relay Unit for Relay Broadcasting 7-24 Rela y Broadcasting 7 8 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 P ASSWORD> ➞ press [OK]. The displa y for entering the pass word appears. 9 Enter the ITU-T passw ord using the n umeric keys ➞ press [OK]. The displa y retur ns to the F ax Basic F eatures screen. N[...]

CHAPTER 8-1 8 Confidential Mailboxes This chapter shows y ou how to send and receiv e confidential documents. A confidential document is a document that does not print as soon as it is received. The receiving par ty must use a pass word to unlock his or her mailbo x in order to print the document. Confidential sending and receiving are used for[...]

What Is a Confidential Mailbox? 8-2 Confidential Mailbo x es 8 What Is a Confidential Mailbox? A confidential mailbo x is a memor y box used to receiv e confidential documents . A confidential document is not printed as soon as it is received. The other par ty who sends a document to your confidential mailbo x must know the ITU-T subaddress a[...]

Setting Up a Confidential Mailbox 8-3 Confidential Mailbo x es 8 Setting Up a Confidential Mailbox In this section we will describe how to create y our own confidential mailbo x, change the mailbo x settings when necessar y , and delete the mailbox when it is no longer needed. Confidential Mailbox Setting T able A confidential mailbo x is for [...]

Setting Up a Confidential Mailbox 8-4 Confidential Mailbo x es 8 NO TE • If you enter a wrong n umber or letter , use the cursor ke ys to go back to the position y ou want to correct ➞ press (Delete) ➞ enter the correct n umber or letter . • To delete the entire entry , press (Clear). Creating a Confidential Mailbox F ollow this procedure[...]

Setting Up a Confidential Mailbox 8-5 Confidential Mailbo x es 8 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 CONFIDNTL MAILBO X> ➞ press [OK]. The CONFIDNTL MAILBO X menu appears. 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 SETUP FILE> ➞ press [OK]. The displa y for entering the desired mailbo x number appears. [...]

Setting Up a Confidential Mailbox 8-6 Confidential Mailbo x es 8 7 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 FILE NAME> ➞ press [OK]. The displa y for entering a name f or the confidential mailbox appears . 8 Enter a name for the confidential mailbo x (up to 24 characters) using the numeric ke ys ➞ press [OK]. The message <[...]

Setting Up a Confidential Mailbox 8-7 Confidential Mailbo x es 8 10 Enter a passw ord (up to se ven digits) using the numeric ke ys ➞ press [OK]. The displa y retur ns to the SETUP FILE menu. IMPOR T ANT Y ou cannot set a pass word star ting with a zero . 11 To set a subaddress, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 SUB ADDRESS&[...]

Setting Up a Confidential Mailbox 8-8 Confidential Mailbo x es 8 13 To set a reception passw ord, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <04 RX P ASSW ORD> ➞ press [OK]. The displa y for entering an RX pass word appears. 14 Enter an RX passw ord (up to 20 digits) using the n umeric keys ➞ press [OK]. The displa y retur ns to the[...]

Setting Up a Confidential Mailbox 8-9 Confidential Mailbo x es 8 The displa y for entering another mailbo x number appears. 17 To continue creating another mailbo x, repeat the procedure from step 6. 18 Press [Reset] to return to the Fax Basic Features screen. Changing Confidential Mailbox Settings 1 Press [Additional Functions] ➞ press [F3] ( [...]

Setting Up a Confidential Mailbox 8-10 Confidential Mailbo x es 8 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 CHANGE D A T A> ➞ press [OK]. The displa y for entering the confidential mailbo x number appears. 5 Press [F2] (-) or [F3] (+) to enter the number of confidential mailbo x whose settings you want to c hange ➞ press [O[...]

Setting Up a Confidential Mailbox 8-11 Confidential Mailbo x es 8 8 Press [Reset] to return to the Fax Basic Features screen. Deleting a Confidential Mailbox 1 Press [Additional Functions] ➞ press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 F AX SETTINGS> ➞ press [OK]. The F AX SETTINGS menu appears. 2 Press [F3] ( ▼ ) or [F4] ( ▲[...]

Setting Up a Confidential Mailbox 8-12 Confidential Mailbo x es 8 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 DELETE FILE> ➞ press [OK]. The displa y for entering the confidential mailbo x number appears. 5 Press [F2] (-) or [F3] (+) to enter the number of confidential mailbo x you want to delete ➞ press [OK]. Y ou can also u[...]

Using a Confidential Mailbox 8-13 Confidential Mailbo x es 8 Using a Confidential Mailbox F ollow this procedure to receiv e confidential documents. 1 Create a confidential mailbo x on your mac hine. For details on this procedur e, see “Creating a Confidential Mailbox,” on p. 8-4. 2 T ell the other par ty the ITU-T subaddress and pass wor [...]

Receiving a Confidential Document 8-14 Confidential Mailbo x es 8 Receiving a Confidential Document When the machine receiv es a confidential document with a subaddress or subaddress and pass word that matches the subaddress/pass word settings f or your confidential mailbo x, the document is stored inside the mailbox. After the machine receiv e[...]

Receiving a Confidential Document 8-15 Confidential Mailbo x es 8 The CONFID . TX/RX menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 CONFIDENTIAL RX> ➞ press [OK]. The F ax Basic F eatures screen appears. 5 Enter the subaddress f or the mailbo x using the numeric keys ➞ press [OK]. Y ou can also press (-) or (+) to en[...]

Sending a Confidential Document 8-16 Confidential Mailbo x es 8 Sending a Confidential Document Sending a document with a subaddress and pass word does not ensure that the document will be receiv ed as a confidential document. Before y our machine sends a document, it cannot confirm that the other par ty has their machine set up for confidenti[...]

Sending a Confidential Document 8-17 Confidential Mailbo x es 8 Sending a Confidential Document with the Advanced Communication Key Note these points about sending a confidential document to a confidential mailbo x. • Y ou can dial only one telephone number . • If you frequently need to send a confidential document to more than one locatio[...]

Sending a Confidential Document 8-18 Confidential Mailbo x es 8 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 CONFIDENTIAL> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The CONFID . TX.RX menu appears. 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 CONFIDENTIA[...]

Sending a Confidential Document 8-19 Confidential Mailbo x es 8 7 Enter the ITU-T subaddress required to start sending the confidential documents on the other party’ s fax machine using the numeric ke ys ➞ press [OK]. The displa y retur ns to the F ax Basic F eatures screen. NO TE • The subaddress can be up to 20 digits long, and can includ[...]

Sending a Confidential Document 8-20 Confidential Mailbo x es 8 10 Enter the ITU-T passw ord using the n umeric keys ➞ press [OK]. The displa y retur ns to the F ax Basic F eatures screen. NO TE • The pass word can be up to 20 digits long, and can include * , #, and spaces. • The pass word (and an y spaces in it) must be e xactly the same [...]

CHAPTER 9-1 9 Using Polling This chapter describes how to set up and use polling sending and receiving. P olling is useful when one or both par ties cannot be in the office at the same time. What Is P olling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 Before Y ou Use Polling [...]

What Is Polling? 9-2 Using P olling 9 What Is Polling? P olling is when one fax machine calls another f ax machine and requests that the other f ax machine send a document that it is holding. Unlike normal sending and receiving, in polling, the receiv er alwa ys calls the sender . This is called polling to receiv e a document. The sender sends the [...]

What Is Polling? 9-3 Using P olling 9 Before Y ou Use Polling Receiving Bef ore you try to set up polling, note the follo wing points: • In one operation y ou can poll sev eral fax machines . Y ou can dial up to 210 telephone numbers , and poll those fax machines to receiv e documents that the y are holding. • Y ou can poll a machine at any tim[...]

Polling Receiving 9-4 Using P olling 9 Polling Receiving P olling receiving enables your machine to call another f ax machine, and request it to send the document it is holding. NO TE • This machine can poll all f ax machines that support ITU-T subaddress/pass word transactions , and also Canon f ax machines that do not support ITU-T subaddress/ [...]

Polling Receiving 9-5 Using P olling 9 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 POLLING> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The POLLING menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 POLLING RX> ➞ press [OK]. The displa y retur[...]

Polling Receiving 9-6 Using P olling 9 NO TE • In one operation, y ou can poll se ver al f ax machines. Y ou can dial up to 210 telephone numbers and poll those f ax machines in order to receive documents that they are holding. • Y ou m ust perf or m the ne xt operation within fiv e seconds of specifying the destination. If you w ait longer th[...]

Polling Receiving 9-7 Using P olling 9 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <04 SUBADDRESS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. 3 Enter the ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [OK]. The displa y retur ns to the F ax Basic F e[...]

Polling Receiving 9-8 Using P olling 9 NO TE Y ou m ust press (Advanced Communication) within fi ve seconds of entering the subaddress. If y ou wait longer than fiv e seconds, the machine starts to poll and receiv e the documents. The timeout interval can be turned ‘OFF’. (See “Time Out Mode, ” on p . 4-7.) 6 Press [F3] ( ▼ ) or [F4] ( [...]

Polling Receiving 9-9 Using P olling 9 Polling Receiving with a Subaddress/Password If the other par ty’ s document is registered f or polling with a subaddress and pass word, you need to specify them to perf or m polling receiving. It is possib le that the pass word is not set, how ev er . Y ou need to be sure of the subaddress/password setting [...]

Polling Receiving 9-10 Using P olling 9 3 Enter the ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [OK]. The displa y retur ns to the F ax Basic F eatures screen. NO TE • The subaddress can be up to 20 digits long, and can include * , #, and spaces. • The subaddress (and an y spaces in it) must be e xactly the same as the o[...]

Polling Receiving 9-11 Using P olling 9 The displa y for entering the ITU-T pass word appears. 6 Enter the ITU-T passw ord (up to 20 digits) using the n umeric keys ➞ press [OK]. The displa y retur ns to the F ax Basic F eatures screen. NO TE • The pass word can be up to 20 digits long, and can include * , #, and spaces. • The pass word (and [...]

Polling to Receive at a Preset Time 9-12 Using P olling 9 Polling to Receive at a Preset T ime Bef ore you set up polling at a preset time , make sure y ou hav e perf ormed the f ollowing tasks: • Register the numbers of the f ax machines you w ant to poll under one-touch speed dialing ke ys or coded speed dialing codes. (See “Setting Up Speed [...]

Polling to Receive at a Preset Time 9-13 Using P olling 9 NO TE • If you made a mistak e when enter ing the file name, pass word, or destination, use the cursor ke ys to go bac k to the position you w ant to correct ➞ press (Delete) ➞ enter the correct v alue. • To delete the entire entry , press (Clear). • If you made a mistak e enter i[...]

Polling to Receive at a Preset Time 9-14 Using P olling 9 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 PRESET POLLING> ➞ press [OK]. The PRESET POLLING menu appears. 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 SETUP FILE> ➞ press [OK]. The displa y for entering the preset polling bo x number appears. NO TE If you [...]

Polling to Receive at a Preset Time 9-15 Using P olling 9 The displa y for entering a name f or the preset polling box appears . 8 Enter a name for the polling bo x (up to 24 characters) using the numeric ke ys ➞ press [OK]. The message <D A T A ENTR Y OK> appears on the screen for about two seconds , and the displa y retur ns to the SETUP [...]

Polling to Receive at a Preset Time 9-16 Using P olling 9 11 To specify select locations to poll, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 SELECT LOCA TIONS> ➞ press [OK]. The displa y for specifying the destinations appears . 12 Specify the destinations that y ou want to poll using the speed dialing keys ➞ press [OK]. The disp[...]

Polling to Receive at a Preset Time 9-17 Using P olling 9 14 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 EVER YD A Y> or <02 SELECT D A YS> ➞ press [OK]. ● If y ou select <01 EVER YD A Y>: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight a number (from 01 to 05) ➞ press [OK]. Y ou can set up to five different sta[...]

Polling to Receive at a Preset Time 9-18 Using P olling 9 µ The displa y for entering the star t time for polling appears . ❑ Enter the star t time for polling in 24-hour notation (e .g. 1:00 p.m. as 13:00) using the numeric ke ys. ➞ press [OK]. The message <D A T A ENTR Y OK> appears on the screen for about two seconds, and the displa y[...]

Polling to Receive at a Preset Time 9-19 Using P olling 9 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 PRESET POLLING> ➞ press [OK]. The PRESET POLLING menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 CHANGE D A T A> ➞ press [OK]. The displa y for entering the preset polling bo x number appears. 5 Press [[...]

Polling to Receive at a Preset Time 9-20 Using P olling 9 7 Change the desired preset polling box settings. For details about the settings you can select and how to change them, refer to the procedur e described in “Creating a Pr eset Time Polling Box,” on p. 9-13. 8 Press [Reset] to return to the Fax Basic Features screen. Deleting a Preset Ti[...]

Polling to Receive at a Preset Time 9-21 Using P olling 9 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 DELETE FILE> ➞ press [OK]. The displa y for entering the preset polling bo x number appears. 5 Press [F2] (-) or [F3] (+) to enter the number of the preset poling bo x you want to delete ➞ press [OK]. Y ou can also use the numer[...]

Polling Sending 9-22 Using P olling 9 Polling Sending This section shows y ou how to set up y our machine to store and hold a document until it is polled by another f ax machine to send it. Polling Box Settings T able Bef ore you set up y our polling bo x, contact the par ties who are going to poll your machine to receiv e documents and confir m t[...]

Polling Sending 9-23 Using P olling 9 NO TE • If you entered a wrong n umber or letter , use the cursor ke ys to go back to the position you w ant to correct ➞ press (Delete) ➞ enter the correct number or letter . • To delete the entire entry , press (Clear). Creating a Polling Box for Sending Documents Bef ore you can use polling sending, [...]

Polling Sending 9-24 Using P olling 9 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 SETUP FILE> ➞ press [OK]. The displa y for entering the polling bo x number appears. NO TE If you w ant to stop creating the polling bo x, press (Stop). If you w ant to restar t creating it, select <02 CHANGE D A T A>, and continue the polling [...]

Polling Sending 9-25 Using P olling 9 7 Enter a name for the polling bo x (up to 24 characters) using the numeric ke ys ➞ press [OK]. The displa y retur ns to the SETUP FILE menu. NO TE • F or details about entering letters, see Chapter 2, “Basic Operations, ” in the Ref erence Guide . • The name can be up to 24 char acters long, and ma y[...]

Polling Sending 9-26 Using P olling 9 10 To set a subaddress f or your polling bo x, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 SUB ADDRESS> ➞ press [OK]. The displa y for entering the subaddress appears. 11 Enter an ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [OK]. The displa y retur ns to the SETUP FILE me[...]

Polling Sending 9-27 Using P olling 9 NO TE The TX password can be up to 20 digits long, and can include * , #, and spaces . 14 If y ou want the document erased from memory after the machine has been polled and sent the document, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 ERASE AFTER TX> ➞ press [OK]. The ERASE AFTER TX menu appear[...]

Polling Sending 9-28 Using P olling 9 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <06 FILE SETTINGS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The FILE SETTINGS menu appears. 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <04 POLLING BO X> ➞ press [OK]. The P[...]

Polling Sending 9-29 Using P olling 9 If a pass word has not been set f or the polling box y ou selected, the CHANGE D ATA menu appears. 6 If the message <ENTER AN ID NUMBER> is display ed, enter the passw ord using the n umeric keys ➞ press [OK]. The CHANGE D A T A menu appears . 7 Change the desired polling box settings. For details about[...]

Polling Sending 9-30 Using P olling 9 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <04 POLLING BO X> ➞ press [OK]. The POLLING BO X menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 DELETE FILE> ➞ press [OK]. The displa y for entering the polling bo x number appears. 5 Press [F2] (-) or [F3] (+) to enter the n[...]

Polling Sending 9-31 Using P olling 9 7 Press [Reset] to return to the Fax Basic Features screen. Reset[...]

Using a Polling Box for Sending Documents 9-32 Using P olling 9 Using a Polling Box for Sending Documents 1 Store the document to be polled into the polling bo x. F or details on this procedure, “Storing Documents in a Memor y Box, ” on p . 6-17. 2 Have the receiving party dial the fax number of y our machine, and poll it. The machine sends the[...]

CHAPTER 10-1 10 Special Fax Features This chapter describes some conv enient features that y ou ma y want to use in daily operations . Using T one Dialing on a Pulse Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 Program One-T ouch K eys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Using Tone Dialing on a Pulse Line 10-2 Special F ax Features 10 Using T one Dialing on a Pulse Line Many telephone inf ormation ser vices for banks , airline reser v ations, hotel reser vations , etc., require tone dialing f or accessing their ser vices. If your machine is connected to a rotar y pulse line, f ollow the procedure belo w to set the [...]

Program One-Touch Keys 10-3 Special F ax Features 10 Program One-T ouch Keys Y ou hav e to open all three one-touch speed dialing panels to access the f ax function ke ys. T o simplify the procedure, y ou can assign each function related to f axing to any one-touch speed dialing k ey . This enables y ou to perf or m a routine procedure with a singl[...]

Program One-Touch Keys 10-4 Special F ax Features 10 Setting Up a Program One-T ouch Key F ollow the procedure below to set up a prog ram one-touch ke y . 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 F AX SETTINGS> ➞ press [OK]. Each time you press ( ▼ ) or ( [...]

Program One-Touch Keys 10-5 Special F ax Features 10 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <07 PROG. 1-T OUCH KEY> ➞ press [OK]. The PROG. 1-T OUCH KEY menu appears. 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight the number of an empty one-touch speed dialing ke y ➞ press [OK]. An empty one-touch speed dialing ke y has the [...]

Program One-Touch Keys 10-6 Special F ax Features 10 7 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight the desired function ➞ press [OK]. The displa y retur ns to the PROG. 1-T OUCH KEY menu. 8 Press [Reset] to return to the Fax Basic Features screen. F3 F4 OK Reset[...]

Setting the TX/RX Start Speed 10-7 Special F ax Features 10 Setting the TX/RX Start Speed If you find the telephone line in poor condition, and it tak es a long time f or the machine to star t a transaction, f ollow the procedure below to change the transmission speed f or all documents you send and receiv e. NO TE The def ault setting is ‘06 33[...]

Setting the TX/RX Start Speed 10-8 Special F ax Features 10 The USER SETTINGS menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. The TEL LINE SETTINGS menu appears . 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 TX ST ART SPEED> or <04 RX ST ART SPEED> ➞ press [OK]. The[...]

Adjusting the Scanning Density 10-9 Special F ax Features 10 Adjusting the Scanning Density F ollow the procedure below to adjust the scanning density f or each density lev el: dark, standard, and light. If you often send a document that is too dark or too light, it is recommended to adjust the scanning density . NO TE •E v en if you change (adju[...]

Adjusting the Scanning Density 10-10 Special F ax Features 10 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <06 DENSITY CONTROL> ➞ press [OK]. The DENSITY CONTROL men u appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 LIGHT>, <02 ST AND ARD>, or <03 DARK> ➞ press [OK]. The displa y for adjusting the sel[...]

Adjusting the Scanning Density 10-11 Special F ax Features 10 ● If y ou select <03 D ARK>: ❑ Adjust the density by pressing [F2] (LIGHT) or [F3] (D ARK) ➞ press [OK]. The displa y retur ns to the USER SETTINGS menu. NO TE The density le vel indicated with an arro w in each display sho wn abov e is the def ault density control setting. 5[...]

Setting the RX Password 10-12 Special F ax Features 10 Setting the RX Password F ollow the procedure below to set the reception pass word. When another f ax sends a document without ITU-T subaddress, its pass word will be confirmed. If the pass word does not match the pass word y ou set here, or no pass word is set f or the document sent by anothe[...]

Setting the RX Password 10-13 Special F ax Features 10 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 RX P ASSWORD> ➞ press [OK]. The RX P ASSWORD men u appears. 5 Enter the RX passw ord (up to 20 digits) using the n umeric keys ➞ press [OK]. The displa y retur ns to the SYSTEM SETTINGS menu. NO TE • The RX pass word can be up to[...]

Confirming the Other Party’s Fax Number 10-14 Special F ax Features 10 Confirming the Other Party’ s Fax Number F ollow the procedure below to set the machine to chec k the f ax number of the receiving par ty before sending documents . Using this f eature, the machine chec ks the last 6 numbers of the f ax number registered on the receiving ma[...]

Confirming the Other Party’s Fax Number 10-15 Special F ax Features 10 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <03 PHONE NO . CHECK> ➞ press [OK]. The PHONE NO . CHECK menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF> or <02 ON> ➞ press [OK]. The displa y retur ns to the SYSTEM SETTINGS menu.[...]

Changing the Fax Default Settings 10-16 Special F ax Features 10 Changing the Fax Default Settings The standard mode is the combination of functions the machine resumes when [Reset] is pressed. F ollow the procedure below to adjust the standard mode to suit y our needs. NO TE • The standard mode is resumed when: -y ou press (F AX) to s witch to t[...]

Changing the Fax Default Settings 10-17 Special F ax Features 10 The SYSTEM SETTINGS menu appears. 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <04 F AX DEF A UL T> ➞ press [OK]. The F AX DEF A UL T menu appears . 4 If y ou want to set the resolution, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 RESOLUTION> ➞ press [OK].[...]

Changing the Fax Default Settings 10-18 Special F ax Features 10 6 If y ou want to set the scanning density , press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 SCAN DENSITY> ➞ press [OK]. The SCAN DENSITY menu appears. 7 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF>, or highlight the desired scanning density level ➞ pre[...]

Changing the Fax Default Settings 10-19 Special F ax Features 10 9 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OFF>, or highlight the image quality of y our document ➞ press [OK]. <01 OFF>: No setting will be specified as default. The machine will retain the most recently used setting. <02 TEXT>: Select for sending a do[...]

Changing the Fax Default Settings 10-20 Special F ax Features 10 12 If y ou want to set the transmission mode, press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <05 TX MODE> ➞ press [OK]. The TX MODE menu appears . 13 Press [F3] ( ▼ ) or [F4] ( ▲ ) to select either <01 MEMOR Y SENDING> or <02 DIRECT SENDING> ➞ press [OK]. &l[...]

Changing the Fax Default Settings 10-21 Special F ax Features 10 15 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 TX ST AMP OFF> or <02 TX ST AMP ON> ➞ press [OK]. <01 TX ST AMP OFF>: Does not stamp documents after they are scanned. <02 TX ST AMP ON>: Stamps documents after they are scanned. The displa y retur ns to [...]

Changing the Fax Default Settings 10-22 Special F ax Features 10[...]

CHAPTER 11-1 11 Dual Line Functions (Optional) Y ou can connect tw o phone lines to the machine if the optional Canon Super G3 F AX Expansion Kit-B1 is installed. This chapter explains ho w to set up and use the dual line functions on this machine. Connecting the T elephone Lines to the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Connecting the Telephone Lines to the Machine 11-2 Dual Line Functions (Optional) 11 Connecting the T elephone Lines to the Machine Locate two RJ-11 jac ks on the back of the machine with the Canon Super G3 F AX Expansion Kit-B1 already installed. Connect your primar y phone line to the top slot (Line 1) marked with an [L] icon. Connect the other l[...]

Setting Up Line 2 for Fax Transmissions 11-3 Dual Line Functions (Optional) 11 Setting Up Line 2 for Fax T ransmissions This section shows ho w to set up Line 2 for f ax transmissions. Registering Y our T elephone Number Y ou can register your phone number in the machine . 1 Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. 2 Pre[...]

Setting Up Line 2 for Fax Transmissions 11-4 Dual Line Functions (Optional) 11 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. The LINE SELECTION menu appears. 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 LINE 2> ➞ press [OK]. The TEL LINE SETTINGS menu appears . 6 Press [F3] ( ▼ ) o[...]

Setting Up Line 2 for Fax Transmissions 11-5 Dual Line Functions (Optional) 11 8 Press [Reset] to return to the Fax Basic Features screen. Selecting the Dialing Mode Y ou can set the dialing mode on Line 2 to either T one or Pulse . Make sure the correct mode is selected or you will not be ab le to dial the other par ty . 1 Press [Additional Functi[...]

Setting Up Line 2 for Fax Transmissions 11-6 Dual Line Functions (Optional) 11 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. The LINE SELECTION menu appears. 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 LINE 2> ➞ press [OK]. The TEL LINE SETTINGS menu appears . 6 Press [F3] ( ▼ ) o[...]

Setting Up Line 2 for Fax Transmissions 11-7 Dual Line Functions (Optional) 11 8 Press [Reset] to return to the Fax Basic Features screen. NO TE Contact your local phone compan y if the dialing mode is unknown. Changing the Start Speed If a f ax transmission does not star t due to poor line conditions, y ou can change fax transmission speeds . NO T[...]

Setting Up Line 2 for Fax Transmissions 11-8 Dual Line Functions (Optional) 11 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. The LINE SELECTION menu appears. 5 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 LINE 2> ➞ press [OK]. The TEL LINE SETTINGS menu appears . 6 Press [F3] ( ▼ ) o[...]

Setting Up Line 2 for Fax Transmissions 11-9 Dual Line Functions (Optional) 11 8 Press [Reset] to return to the Fax Basic Features screen. Reset[...]

Line Selection When Sending a Fax 11-10 Dual Line Functions (Optional) 11 Line Selection When Sending a Fax Y ou can select a preferred line f or sending f ax es or disable the tr ansmission of outgoing f axes altogether . NO TE The def ault setting is ‘01 A UT O‘. 1 Press [Additional Functions] ➞ press [F3] ( ▼ ) or [F4] ( ▲ ) to highlig[...]

Line Selection When Sending a Fax 11-11 Dual Line Functions (Optional) 11 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 A UT O> or <02 MAN.> ➞ press [OK]. ● If y ou select <01 A UT O>: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 LINE 1> or <02 LINE 2> ➞ press [OK]. The displa y for the Line y [...]

Line Selection When Sending a Fax 11-12 Dual Line Functions (Optional) 11 ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 LINE 1> or <02 LINE 2> ➞ press [OK]. The displa y retur ns to the F AX SETTINGS menu. 5 Press [Reset] to return to the Fax Basic Features screen. F3 F4 OK Reset[...]

Sending a Fax on Line 2 11-13 Dual Line Functions (Optional) 11 Sending a Fax on Line 2 This section outlines how to send a f ax on Line 2. Note that if you disab led f ax sending on Line 2 in “Line Selection When Sending a F ax, ” on p . 11-10, y ou will not be able to send a f ax on Line 2. IMPOR T ANT If you specifi ed <01 A UT O> in [...]

Sending a Fax on Line 2 11-14 Dual Line Functions (Optional) 11 5 Specify the destinations. • Y ou can send the same document to a maxim um of 210 destinations, at 70 preset times. • Y ou can specify m ultiple destinations to be sent at a preset time (delay ed sequential broadcasting). (See “Sequential Broadcasting to More Than One Location, [...]

Receiving a Fax on Line 2 11-15 Dual Line Functions (Optional) 11 Receiving a Fax on Line 2 Y ou can receive document transmissions automatically . NO TE F or detailed instructions on how to receiv e a f ax, see “Receiving Documents, ” on p . 5-2. Cancel an Incoming Fax Press [Stop] to cancel an incoming f ax transmission. If you press [Stop] w[...]

Receiving a Fax on Line 2 11-16 Dual Line Functions (Optional) 11[...]

CHAPTER 12-1 12 Printing Reports and Lists This chapter e xplains how to print various repor ts and lists from your machine. Setting Repor ts to Print Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2 TX Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Setting Reports to Print Automatically 12-2 Printing Repor ts and Lists 12 Setting Reports to Print Automatically This section describes how to print the repor ts of the TX/RX results or of TX/RX in the memor y bo xes automatically . TX Reports F ollow the procedure below to select whether to print the TX repor ts automatically . Y ou can also set [...]

Setting Reports to Print Automatically 12-3 Printing Repor ts and Lists 12 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 REPORT SETTINGS> ➞ press [OK]. The REPOR T SETTINGS menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 TX REPORT> ➞ press [OK]. The TX REPOR T menu appears. 5 Press [F3] ( ▼ ) or [F4] ( [...]

Setting Reports to Print Automatically 12-4 Printing Repor ts and Lists 12 7 Press [Reset] to return to the Fax Basic Features screen. RX Reports F ollow the procedure below to select whether to print the RX repor ts automatically . Y ou can also set to pr int repor ts only when an error occurs dur ing receiving. NO TE • F or RX repor t samples, [...]

Setting Reports to Print Automatically 12-5 Printing Repor ts and Lists 12 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 RX REPORT> ➞ press [OK]. The RX REPOR T menu appears. 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 OUTPUT NO>, <02 PRINT ERROR ONL Y>, or <03 OUTPUT YES> ➞ press [OK]. The displa y ret[...]

Setting Reports to Print Automatically 12-6 Printing Repor ts and Lists 12 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 REPORT SETTINGS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The REPOR T SETTINGS menu appears. 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <[...]

Setting Reports to Print Automatically 12-7 Printing Repor ts and Lists 12 Activity Reports F ollow the procedure below to select whether to print the activity repor ts automatically . NO TE • F or activity repor t samples, see “Repor t Samples, ” on p . 15-2. • Y ou can chec k the list of TX/RX results using an activity report. • As def [...]

Setting Reports to Print Automatically 12-8 Printing Repor ts and Lists 12 4 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight the item you want to set. ● To select <01 A UTO PRINT>: ❑ F ollow the procedure below to set whether to print an activity repor t automatically when the transactions reach 40. ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) [...]

Setting Reports to Print Automatically 12-9 Printing Repor ts and Lists 12 ❑ Enter the time you w ant to print an activity repor t using the numeric ke ys ➞ press [OK]. The displa y retur ns to the ACTIVITY REPOR T menu. ● To select <03 TX/RX SEP ARA TE>: ❑ F ollow the procedure below to set whether to print an activity repor t separa[...]

Printing the Activity Report 12-10 Printing Repor ts and Lists 12 Printing the Activity Report F ollow this procedure to print a list of the previous 40 tr ansactions on your machine . An activity repor t contains the star t time of the transaction, destination, sender name, tr ansaction number , transaction mode, total number of pages transmitted,[...]

Printing the Confidential Reception List 12-11 Printing Repor ts and Lists 12 Printing the Confidential Reception List F ollow the procedure below to print a list of documents receiv ed in the confidential mailbo x. 1 Press [F AX]. lights, and the machine enters the F ax Basic Features screen. 2 Open all three one-touch speed dialing panels ➞ p[...]

Printing the List of Fax Settings 12-12 Printing Repor ts and Lists 12 Printing the List of Fax Settings This section describes the procedure to pr int these lists by pressing [Additional Functions] and entering the PRINT LISTS menu, but y ou can print them also by pressing [Repor t] under the one-touch speed dialing panels. Howe v er , you cannot [...]

Printing the List of Fax Settings 12-13 Printing Repor ts and Lists 12 2 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <08 PRINT LISTS> ➞ press [OK]. Each time you press ( ▼ ) or ( ▲ ), the next or previous menu option becomes highlighted. The PRINT LISTS menu appears. 3 Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight the list you wan[...]

Printing the List of Fax Settings 12-14 Printing Repor ts and Lists 12 ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight the list you w ant to print ➞ press [OK]. The optional settings f or printing are displayed. ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <01 NO SOR T> or <02 SORT> ➞ press [OK]. The displa y retur ns to [...]

Printing the List of Fax Settings 12-15 Printing Repor ts and Lists 12 ● To print the access code list: ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <02 PRINT ADD . LISTS > ➞ press [OK]. The PRINT ADD . LISTS menu appears . ❑ Press [F3] ( ▼ ) or [F4] ( ▲ ) to highlight <06 A CCESS CODE LIST> ➞ press [OK]. The displa y[...]

Printing the List of Fax Settings 12-16 Printing Repor ts and Lists 12 ❑ Press [F3] (YES). The displa y retur ns to the F ax Basic F eatures screen, and the printing of the selected list is canceled. 4 Press [Reset] to return to the Fax Basic Features screen. F3 Reset[...]

CHAPTER 13-1 13 T roubleshooting This chapter highlights any prob lems that may occur during the operation of the f ax functions, and solutions that ma y be helpful in fixing them. When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2 Sending Documents . . . . . . . . . . . . .[...]

When Problems Occur 13-2 T roub leshooting 13 When Problems Occur If an error occurs during sending or receiving, or there is an abnor mality in the machine, chec k the f ollowing points. Sending Documents Y ou cannot send a document after dialing. Cause 1 Is your machine set to the correct telephone line type (pulse or tone)? Remedy Check the tele[...]

When Problems Occur 13-3 T roub leshooting 13 Cause 2 Is a document occup ying your memory space? Remedy Either print out any documents received in memory or wait until any documents stored in memor y f or sending hav e been sent, then resend your document. Documents are streaked with lines when the y print on the other par ty’s f ax machine. Cau[...]

When Problems Occur 13-4 T roub leshooting 13 Y ou cannot perf or m polling. Cause Is the polling bo x set? Remedy F or polling to send, the polling box m ust first be set. Set the polling bo x and resend the document. Y ou cannot perf or m confidential sending. Cause 1 Has the other par ty set up a confidential mailbox in memory? Remedy Contact[...]

When Problems Occur 13-5 T roub leshooting 13 Cause 4 Did you make a mistak e in the subaddress or pass word registered f or one-touch or speed dialing? Remedy Check y our one-touch or coded speed dialing settings. Cause 5 Is the memor y of the other f ax machine full? Remedy Contact the other par ty and check. Y ou cannot send a document with a su[...]

When Problems Occur 13-6 T roub leshooting 13 The documents you receiv ed are of poor quality . Cause 1 Is your toner cartr idge running low on toner? Remedy Remov e your toner cartr idge and gently tilt it from side to side five or six times to redistribute the remaining toner . If this does not solve the prob lem, replace with a new toner cartr [...]

When Problems Occur 13-7 T roub leshooting 13 Other Problems Sending and receiving of documents is too slow . Cause 1 Is the resolution set to ‘FINE’, ‘SUPER FINE’, or ‘UL TRA FINE’? Remedy Setting the resolution to ‘ST ANDARD’ reduces the sending time. Howe ver , any fine te xt in the document will also be harder to read. Cause 2 [...]

Error Codes 13-8 T roub leshooting 13 Error Codes If errors occur during sending or receiving, they are recorded in repor ts as error codes. #0001 Cause A document ma y be jammed. Remedy Remov e the jammed document. #0003 Cause 1 An attempt was made to send a document of 3.3 f eet (1 meter) or longer from the f eeder . Remedy Divide the document in[...]

Error Codes 13-9 T roub leshooting 13 #0009 Cause The paper has run out or the paper dra wer is not set properly . Remedy Load the paper or reset the dra wer properly . #0011 Cause 1 The document f or sending was not set properly . Remedy T ry again from the beginning. Cause 2 P olling reception did not work because no document was set on the other[...]

Error Codes 13-10 T roub leshooting 13 #0025 Cause A tr ansmission requiring subaddress registration is set for one-touch or coded speed dialing but the subaddress is not registered. Remedy Register the subaddress. #0033 Cause Y ou could not send using confidential transmission because the other par ty’ s f ax machine does not suppor t the use o[...]

Error Codes 13-11 T roub leshooting 13 #0059 Cause Y our transmission is canceled because the number y ou dialed was diff erent from the number registered on the other par ty’ s f ax machine. Remedy Check to see that the correct f ax number is registered on the other party’ s fax machine. Or , set your SYSTEM SETTINGS not to confirm the other [...]

Error Codes 13-12 T roub leshooting 13 #0102 Cause When y ou tried to send a document, your subaddresses or pass words did not match those of the other par ty . Remedy Check with the other party . #0995 Cause Comm unication reser vation is cleared. Remedy If necessar y , tr y again from the beginning.[...]

Questions and Answers 13-13 T roub leshooting 13 Questions and Answers This section tells you in Q & A f or mat about conv enient functions of your machine and how to a void troub le. Q Can I resend the document automatically when sending has f ailed? A Set A UT O REDIAL to ‘ON’ in the TX SETTINGS menu. Y ou can also set redial options , su[...]

Questions and Answers 13-14 T roub leshooting 13 Q If a power f ailure occurs, what happens to the documents stored in memor y? A The machine retains the documents stored in memor y f or about 1 hour (the time depends on the memor y capacity) e ven if a po wer f ailure continues. The contents of the director y are retained as well. If a power f ail[...]

CHAPTER 14-1 14 Summar y of Important Settings This chapter details a summer y of impor tant settings for y our machine. F ax Settings T able. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-2[...]

Fax Settings Table 14-2 Summar y of Impor tant Settings 14 Fax Settings T able The f ollowing items can be set or registered using F AX SETTINGS menu in the Additional Functions menu. NO TE Depending on the optional equipment y ou install f or the machine , some of the items ma y not be displa yed or cannot be selected. ■ F AX SETTINGS Item Setti[...]

Fax Settings Table 14-3 Summar y of Impor tant Settings 14 An asterisk (*) indicates the default setting. TX SETTINGS ECM TX: ON * , OFF 4-2 PA USE TIME: 01 SEC to 15 SEC; 02 SEC * 4-4 AU TO REDIAL: ON * , OFF 3-29 ERASE F AILED TX: OFF , ON * 4-6 TIME OUT: ON * , OFF 4-7 ST AMP ACTION: DIRECT&MEMORY TX * , DIRECT TX 3-17 TX RO T A TION: ON * ,[...]

Fax Settings Table 14-4 Summar y of Impor tant Settings 14 ■ ADD . REGISTRA TION ■ PRINT LISTS An asterisk (*) indicates the default setting. Item Settings Applicable Pag e 1-T OUCH SPD DIAL TEL# REGISTRA TION: 01 - 63 (TEL NUMBER ENTR Y , NAME, OPTIONAL SETTING) 2-3 E-MAIL ADDRESS: 01 - 63 (ENTER E-MAIL ADD ., NAME, OPTIONAL SETTING) Sending F[...]

CHAPTER 15-1 15 Appendix This chapter describes the specifications of the machine, and includes repor t samples, the glossar y , and index. Repor t Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15-2 One-T ouch Speed Dialing List 1 . . . . . . . . . . . . . . . . . . . . . . . [...]

Report Samples 15-2 Appendix 15 Report Samples Y ou can confir m the dialing addresses, machine settings and transmission/ reception results by printing repor ts. One-T ouch Speed Dialing List 1 This lists the recipient addresses registered to all the one-touch speed dialing codes. F or how to print the list, see “Printing the List of F ax Setti[...]

Report Samples 15-3 Appendix 15[...]

Report Samples 15-4 Appendix 15 Coded Speed Dialing List 1 This lists the recipient addresses registered to all the coded speed dialing codes. F or how to print the list, see “Printing the List of F ax Settings, ” on p . 12-12. Coded Speed Dialing List 2 This lists the detailed data of the recipient addresses registered to all the coded speed d[...]

Report Samples 15-5 Appendix 15 Group Dialing List This lists the recipient addresses registered to all the group dialing codes . F or how to print the list, see “Printing the List of F ax Settings, ” on p . 12-12. Access Code List This lists the recipient addresses registered to all the access codes. F or how to print the list, see “Printing[...]

Report Samples 15-6 Appendix 15 User’ s Data List This lists all the settings made in the Additional Functions mode. F or how to print the list, see “Printing the List of F ax Settings, ” on p . 12-12.[...]

Report Samples 15-7 Appendix 15 Activity Report This repor t lists the sending and receiving transactions. F or how to print the repor t, see “Printing the Activity Repor t, ” on p . 12-10. NO TE If the <ESS PO WER LEVEL> is set to ‘01 LO W’, the documents receiv ed in the Energy Sav er mode will be printed after the Energy Sa v er mo[...]

Report Samples 15-8 Appendix 15 T ransmission (TX)/ Reception (RX) Report This repor t is pr inted e very time a document is sent or received. F or how to print the repor t, see “Setting Repor ts to Print Automatically , ” on p. 12-2. Error T ransmission (TX) Report This repor t is pr inted e very time a document is sent or received. F or how t[...]

Report Samples 15-9 Appendix 15 Confidential Reception (RX) Report This repor t is pr inted e very time the machine receives a confidential document. F or how to print the repor t, see “Setting Repor ts to Print Automatically , ” on p. 12-2. Multi-T ransaction (TX/RX) Report This repor t is pr inted e very time a sequential broadcast transmis[...]

Report Samples 15-10 Appendix 15 Relay Broadcast Report This repor t is pr inted from the originator machine ev ery time a relay broadcast transmission is perf ormed. F or how to print the repor t, see “Rela y Broadcasting Memory Box Settings T able , ” on p . 7-3. Confidential Mailbox List This lists sending and receiving transactions using t[...]

Report Samples 15-11 Appendix 15 Memor y Clear Report This lists documents in the memor y immediately bef ore they are deleted from the memor y .[...]

Specifications 15-12 Appendix 15 Specifications The f ollowing are the principal specifications of the fax functions of this machine . Specifications are subject to change without notice f or product improv ement or future releases. *Approximately 3 seconds per page f or transmission time based on Canon F AX standard Char t No. 1 (ECM-MMR, Stand[...]

Glossary 15-13 Appendix 15 Glossar y A Activity report Journal of transactions, both sent and received. ADF Stands f or automatic document feeder . Alarm lamp Blinks red when a paper jam occurs or the machine is running out of toner or paper . A utomatic redialing When the other f ax is busy or does not ans wer , the machine waits two minutes , and[...]

Glossary 15-14 Appendix 15 Coded speed dialing Enables y ou to automatically dial a f acsimile number by pressing only f our k eys, [Coded Dial] and a three-digit code. Y ou can register up to 137 facsimile numbers f or coded speed dialing. When y ou register the f acsimile number , y ou can also enter the receiving par ty’ s name, set the speed [...]

Glossary 15-15 Appendix 15 Document The single sheet or stack of papers containing the data y ou want to send through or receive from a f ax machine. Document density The document density settings alter the lightness or darkness of the documents sent or received. See density control. Document output tray Holds documents ejected from the machine aft[...]

Glossary 15-16 Appendix 15 G Group dialing Group dialing enables y ou to dial up to 199 pre viously registered one-touch speed dialing or coded speed dialing numbers together as a group . This means you only need to press a one-touch speed dial ke y or [Coded Dial] f ollowed b y a three-digit code to dial a large group of numbers automatically . Y [...]

Glossary 15-17 Appendix 15 Memory box The memor y bo x provides f eatures that enable y ou to set up an ITU-T subaddress and pass word, and enables y ou to use advanced f eatures, such as confidential sending and rela y sending with a fax machine of an y manuf acture as long as they too suppor t ITU-T standard subaddress/passw ord transactions. Me[...]

Glossary 15-18 Appendix 15 PBX Private Branch Exchange . An in-house telephone switching system that inter connects telephone e xtensions to each other , as well as to the e xternal telephone network. A PBX controls the flow of telephone traffic through instruments such as paging systems and automatic callback and dialing. PIN code P ersonal Iden[...]

Glossary 15-19 Appendix 15 Resolution The density of dots f or an output device lik e a f ax, scanner , or printer . Expressed in terms of dots per inch (dpi). Low resolution causes f ont characters and gr aphics to hav e a jagged appearance . Higher resolution means smoother curves and angles, as well as a better match to traditional typef ace des[...]

Glossary 15-20 Appendix 15 Super Fine This ke y increases the clarity of documents you send. The lamp shows y ou the current setting. It is four times the standard resolution. Super G3 F AX Expansion Kit-B1 The optional Super G3 F AX Expansion Kit-B1 enables y ou to connect two telephone lines to the machine. Both lines can be used simultaneously f[...]

Glossary 15-21 Appendix 15 TTI Stands f or T ransmit T er minal Identification. Also called sender information. The TTI is the name of the person or organization, and the f acsimile number of the machine that sends a document. In addition to a unit name that you register f or the machine, you can create up to 99 sender’ s names that can be selec[...]

Index 15-22 Appendix 15 Index Symbols + ke y, 1-6 A Activity repor t, printing, 12-10 Additional Functions ke y, 1-5 Advanced Comm unication ke y, 1-6 Alarm lamp, 1-5 B BA CK ke y, 1-5 C Canon Super G3 F AX Expansion Kit-B1, 2-11 Card Reader-E1, 3-2 Clear ke y, 1-4, 1-6 Coded Dial ke y, 1-4 Collate ke y, 1-5 Confidential document, receiving, 8-14 [...]

Index 15-23 Appendix 15 SCAN DENSITY, 10-16 TX MODE, 10-16 TX ST AMP, 10-16 F AX ke y, 1-4 F ax settings tab le, 14-2 Flow of f ax sending operations, 3-2 Function ke ys, 1-5 G Glossar y, 15-13 H Hook ke y, 1-4 Horizontal placement, 3-7 I ID ke y, 1-5 Image quality, 3-13 PHO T O, 3-13 TEXT, 3-13 TEXT/PHO T O, 3-13 In Use Memor y lamp, 1-5 Interrupt[...]

Index 15-24 Appendix 15 P ause/Redial ke y, 1-4 PIN code, 4-22 Dialing with PIN code after number, 4-24 Dialing with PIN code bef ore number, 4-25 F orced PIN code access, 4-29 Setting, 4-22 Setting PIN code access f or speed dialing, 4-27 Using speed dialing with PIN code access, 4-28 Pin Code ke y, 1-6 Placing originals, 3-6 F eeder, 3-6, 3-10 Or[...]

Index 15-25 Appendix 15 S Send jobs, canceling, 3-35 A utomatic redialing or memor y sending, 3- 36 Tr ansmission, 3-35 Sender inf or mation, registering, 1-12 Date and time, 1-13 F ax number, 1-13 P age number/total number of pages, 1-13 Unit’ s name or sender’ s name, 1-13 Sender name, registering, 1-19 Sender’ s f ax number , register ing,[...]

Index 15-26 Appendix 15 Using tone dialing on pulse line, 10-2 V Ve r tical placement, 3-7 W When problems occur, 13-2 Other problems, 13-7 Receiving documents, 13-5 Sending documents, 13-2[...]

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