Canon 5258B001AA manual

Basic Operation Guide For information about machine setup and software installation, see the Starter Guide. This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read  Important Safety Instructions  first ĺ p.  . Keep this manual for future reference. For information about advanced [...]

2 Manu als fo r the Mach ine Starter Guide The Starter Guide describes setting up the machi ne and instal lling the soft ware . Be sur e to read th is man ual before u sing the mach ine. e-M a n u al The e -Manual i ncludes in formation a bout all functions and con gu rations of the mac hine . This man ual is i ncluded on the U ser Sof tware CD-[...]

3 How t o Use Thi s Manu al S y mbols Used in This Manual WA R N I N G Ind icat es a situa tion that m ay lead t o death or in jur y to persons. T o u s e the mac hi ne safely , alwa ys pay atten tion to these warni ngs. CA UTION Indica tes a s ituation th at ma y lead t o inju r y to person s or damage t o eq uipmen t. T o use the machi ne safely [...]

4 Mai n F un c ti on s Print Enlarging and Reducing → p. 32 Enl arge or r educe d ata t o  t the paper size a utoma tically or to prin t at custom rati os. Pos te r Pr int in g → p. 34 • Magnify and divide a single-page image t o print out on m ultiple sheets of paper . • Make a poster b y com bining the print out s t ogether . Wa te r m[...]

5 Basic Operation Learn t he Names and F unc tion s of Each Part of the Machine ……… 8 F ront S ide …………………………………………………………… 8 Back S ide …………………………………………………………… 1 0 Learn t he F unctions of t he Operation Pa nel ………………………… 1 1 Sw itc[...]

6 If a Po wer F ailur e Occ urs …………………………………………… 84 Recycling U sed Car tridges ………………………………………… 84 The Clea n Earth Campaign ………………………………………… 84 Impor tan t Safety Instructions …………………………………… 85 Insta llat ion Requirements[...]

7 Learn t he Names and F unc tion s of Each Part of the Machine ……… 8 F ront S ide …………………………………………………………… 8 Back S ide …………………………………………………………… 1 0 Learn t he F unctions of t he Operation Pa nel ………………………… 1 1 S w itch between Cop y[...]

8 Lear n the Names a nd F un c tio ns of Each P ar t of the Ma chine F ront Side Document stopper Use the docume nt stopper t o prevent docu ments from fall ing out of the document return tray . Document return tra y Returns document s afte r scanning. Pape r cover Close af t er loading the paper . Small paper guide Use th is guide when loadi ng s [...]

9 Basic Operation Lift handles (left, right ) Hold these handles to li ft or transpor t the machine. To n e r c o v e r Open this cover to access the toner car tridge or clear paper jams. T oner guides When inser ting the toner car tridge,  t the p rotrusions on the toner car tridge into these guides. Power bu tt on T urn the power O N or OFF .[...]

10 Back Side Rating label The machine’s serial number ( consists of three let ters and a 5- digit number) and the required voltage and current are speci ed. Writ e the serial number on the back co ver of thi s guide for refer ence when con tac ting the Canon C ustomer C ente r . Speaker Emits sounds such as telephone rings and e rror tones . U[...]

11 Basic Operation Lear n the F un ctions of th e Opera tion P anel Display Energy Sa ver Pr ess to m anual ly set or cancel the Sleep mode ( → p.2 4) . Stop Pres s to canc el jobs . Statu s Monit or / Cancel Pr ess to view or ca ncel jobs. Y ou can al so check the s ta tus of the machine ( → p. 28, p.36, p.56) . Back Pr ess to r eturn to the p[...]

12 Na vigating the Menu Example: Adju s t the dens it y Press [ ▲ ] or [ ▼ ] to highligh t an item, and t hen press [OK]. Press [ ▲ ] or [ ▼ ] to highligh t an item, and t hen press [OK]. Press [ ◄ ] or [ ► ] to adjust t he level, and then press [OK]. (If nece ssar y , press [ ▲ ] or [ ▼ ].) Press [ ] (Menu) to sa ve the s etting. M[...]

13 Basic Operation S witch between C op y and F ax Mode S witch t o Copy or F ax mode  rst to use e ach mode. T o specif y how long the machine waits b efore returning to st andby mode: Pres s [ ] ( M en u )  < Timer Set tings >  < Auto Reset Timer >  Specif y the time  [ OK ]. Pres s the key to switc h bet ween the Copy [...]

14 T o switch ent ry mode s: <A> Uppercase a lphabetic letters and symbols <a> Lo wer case alphabetic letters and symbols <12> Number s Pr es s [ ] rep eate dly. or 1. P r e s s [ ▲ ] or [ ▼ ] to high ligh t < En try Mode >, and then press [ OK ]. 2. Press [ ▲ ] or [ ▼ ] to highl ight the desir e d mode, and then pr [...]

15 Basic Operation Set Da te an d Time If inc orrect date or time i s printed on faxes or report s, cha nge the dat e and time set ting s. 1 Press [ ] (Men u ). 2 Press [ ▲ ] or [ ▼ ] to highlight < Timer Set tings> , and then pres s [ OK ]. 3 Press [ ▲ ] or [ ▼ ] to highlight < Time & Date Set tings > , and then press [ OK [...]

16 Loa d Documen ts in the F eeder 1 Pull out the document feeder tra y . 2 Spread the document guides a little wider than the document ’ s width. 3 F an the document stack and align the edges of the pages. Thorou ghly fan the pape r in small batches. Align the ed ges a few times on a  at sur face. 4 Neatly place the documen ts face down. • [...]

17 Basic Operation I M P O R T A N T IMPOR T ANT • Make s ure an y glue, in k, or correc tion  uid on the document i s com pletely dry b efor e placing the document i n the feeder . • T o prevent documen t jams, do not u se any of the f ollowing : - Wrinkled or creased p aper - Carbon paper or carbon-b ack ed paper - C urled or rol led paper[...]

18 Load Paper Before load ing paper , check the paper is righ t t ype. If you load inappr opriate pa per repea tedly , this ma y cause paper jam s. Plea se check the paper . 1 S te p Chec k if the type of paper is approp riat e. Paper s uch as Lega l, Letter , Stat ement, Executive, a nd env elopes can be used. For detail s about the avail able pap[...]

19 Basic Operation Load ing P aper in the P aper Cas sette This section describes how to load letter paper in the P ap er Ca sset t e. When loadi ng en velopes or paper with a letterhead, see ”L oading En velopes or Paper with a Letterhe ad ” ( → p.22) . 1 Lif t the dust co ver . 2 Spread the paper guides a little wider than the paper size. 3[...]

20 4 Adju st the paper guides tightly to the width and length of the paper . I M P O R T A N T IMPORT ANT If the paper guides ar e too loose or too tigh t, this m ay res ult in misfeeds or paper j ams. 5 Close the dust co ver . 6 Specif y the loaded paper size and type ( → p. 23 ). Load ing S mall Size P aper Use s mall pa per guide when loadi ng[...]

21 Basic Operation 7 Adj ust the paper guide tightly to the length of the paper . I M P O R T A N T IMPORT ANT If the paper guides ar e too loose or too tigh t, this m ay res ult in misfeeds or paper j ams. 8 Close the dust co ver . 9 Specif y the loaded paper size and type ( → p. 23 ).[...]

22 Loadi ng En velopes o r Pa per with a Letterhea d This section describes how to load en velopes and paper with a let terhe ad. En velopes Loading orientation Load the paper properly by f o llo wing the in struc tions below . Paper with a Letterhead or Logo Before Loading Loading Orientat ion Load the en velopes with the  aps face u p. Flat te[...]

23 Basic Operation Setting a Pa per Size and T ype Make s ure tha t the Paper Set ting s mat ch the size and the typ e of the loaded paper . 1 Press [ ] (Paper Settings ). 2 Press [ ▲ ] or [ ▼ ] to highlight <Draw er 1 > , and then press [ O K]. 3 Press [ ▲ ] or [ ▼ ] to highlight the desired paper size, and then press [ O K]. • T o[...]

24 S witch t o the Sl eep Mode Y ou can switch t o and canc el the Sleep mode eas ily , by press [ ] (Ene rgy Sav er) . When the Pr ocess ing/Data ind icat or is lit or blin king, the machine wi ll not ent er the Sleep mode, because an operat ion is in pr o gr ess or an err or has occu rred. By default, the machi ne automatica lly en ters the S lee[...]

25 Mak e a Basic C opy ……………………………………………………2 6 Enl arge or Redu ce C opies ……………………………………………2 7 Adj ust the Image Qua lity for Copy ……………………………………27 Ad ju sting the de ns ity ……………………………………………… 2 7 Selec ting th [...]

26 Mak e a Basic C opy 1 Place documen ts ( → p. 1 6). Plac e documents face down. I M P O R T A N T IMPORT ANT If the document gu ides are t oo loose or too tight, thi s may r esult i n misfeeds or paper j ams. 2 Swit ch to the Cop y mode ( → p. 1 3). 3 Enter the desired cop y quantity ( 1 to 99) with the alphanumeric k eys. • Pres s [ ] (C [...]

27 Copy Enlarg e or Reduc e Copi es Enla rge or reduc e c opies using custom c opy ratios. 1 Place documen ts ( → p. 1 6). 2 Swit ch to the Cop y mode ( → p. 1 3). 3 Press [ ▲ ] or [ ▼ ] to highlight <C opy Rat io> , and then press [OK]. 4 Press the nu meric key s to specif y the rati o. Custom Ratio 100 % (50-200) 5 Press [ ] ( Start[...]

28 Selecting the Documen t T ype Selec t the appr opriat e document typ e. 1 Place documen ts ( → p. 1 6). 2 Swit ch to the Cop y mode ( → p. 1 3) . 3 Press [ ▲ ] or [ ▼ ] to highlight <Original T ype> , and then press [ OK ]. 4 Press [ ▲ ] or [ ▼ ] to highlight the appropriate document type, and then press [ OK ]. <Te x t >[...]

29 Copy Ch ange the Def ault C op y Set ting s Y ou can change the default c opy settings that a re applied when the m achine i s restarted or [ ] (Reset) i s pressed. 1 Press [ ] (Men u ). 2 Press [ ▲ ] or [ ▼ ] to highlight <C opy Settings> , and then press [ OK ]. 3 Press [ ▲ ] or [ ▼ ] to highlight <Change Defa ults> , and t[...]

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31 Pri nt a Documen t ……………………………………………………32 Enl arge or Red uce a Docu ment ………………………………………32 Prin t Multiple Pages on to One Sheet ……………………………… 3 3 Pri nt a P oster ……………………………………………………… 34 Add W atermarks to a P[...]

32 Pr int a Documen t 1 Make su re that the computer and the machine are c onnec ted properly , and the F AX L Drivers are installed on the computer . 2 Open a document from an application, and then open the Prin t window . 3 Select your printer . 4 Click [P rint ] to start printing. Canceling Print Jobs Pres s [ ] (S top ) t wice. Enlarg e or Redu[...]

33 Print 4 Click [ OK ] to return to the P rint window . 5 Click [ OK ] to start printing. Pr int Multiple P ages o nt o One Sh eet Y ou can reduce and pri nt 2, 4, 6, 8, 9 , or 1 6 pages of an original documen t onto a s ingle sheet of paper . This fea ture allo ws you to sa ve paper or t o view several pages at onc e. 1 Open a document from an ap[...]

34 Pr int a P oster Y ou can enlar ge a one- page documen t and prin t it on multiple pages. Y ou can then combi ne the print e d pages t o crea te a large poste r . 1 Open a document from an application, and then open the Prin t window . 2 Select your printer , and then open the Printing Preferenc es window . 3 Click [ Page Setup ] tab, and then s[...]

35 Print A dd W ater mar k s to a Pr int out Y ou can add waterm arks, such as “DRAF T ,” t o a document. 1 Open a document from an application, and then open the Prin t window . 2 Select your printer , and then open the Printing Preferenc es window . 3 Click the [ Page Setup ] tab, and then specify the set tings for watermark printing. Selec t[...]

36 Vie w and C anc el Prin t Jobs Y ou can view or cancel prin t jobs that are waiti ng or in progr ess. 1 Press [ ] (S tatus Monitor /Cancel) . 2 Press [ ▲ ] or [ ▼ ] to highlight <Prin t Job Status > , and then press [OK]. 3 View the details of print job or cancel the job . • Press [ ▲ ] or [ ▼ ] to view the prin t job status. •[...]

37 Regist er Numbers in the Addres s Book ………………………………38 Regi ste ring Num bers t o One- T ouch Keys …………………………… 38 Regi ste ring Num b ers t o Coded Dia ling C odes ……………………… 39 Regi ste ring Recipi en ts for Gr oup Di ali ng ……………………………40 Ed iting a nd Delet ing[...]

38 Regist er Numbers in the A ddress Book Y ou can registe r frequently-used nu mbers in the addr ess book . Y ou can registe r numbers t o one-touch keys or c o ded dia ling c o des for c onvenien t dialing. • T o set an address book PIN, pr ess [ ] (Me nu )  < Sy stem Management Sett ings >  < Restrict TX Function >  < A[...]

39 Fa x 8 Enter a name for the destina tion, press [ ▲ ] or [ ▼ ] to highlight <Apply> , and then press [ OK ]. Name (Max 16 char.) CANON <Apply> Entry Mode: A 9 Press [ ▲ ] or [ ▼ ] to highlight <Destinat ion > , and then press [OK]. 10 Enter the fax number , press [ ▲ ] or [ ▼ ] to highlight <Apply> , and then [...]

40 8 Press [ ▲ ] or [ ▼ ] to highlight <Destinat ion > , and then press [OK]. 9 Enter the fax number , press [ ▲ ] or [ ▼ ] to highlight <Apply> , and then press [ OK ]. • Selec t < Set Details > to specif y detailed options a s needed. Destination (Max 40) 0123456789 <Apply> Set Details 10 Press [ ▲ ] or [ ▼ ][...]

41 Fa x 5 Press [ ▲ ] or [ ▼ ] to highlight <Group > , and then press [OK]. Destination Type Fax Group 6 If you selected <One- T ouch> in step 4, press [ ▲ ] or [ ▼ ] to highlight an empty one -touch k ey ( 0 1 to 30 ), and then press [ OK ]. • If you selected <Coded Dial > in step 4 , proceed t o step 7 . 7 Press [ ▲ [...]

42 Editing an d Deleting Regist ered Destinati ons Y ou can edit or delete destinat ions regi stered in the add ress book. 1 Swit ch to the F ax mode, and then press [ ] (A ddress Book) . 2 Press [ ◄ ] or [ ► ] to highlight < > (Men u ). 3 Press [ ▲ ] or [ ▼ ] to highlight the desired option, and then press [ OK ]. <Edit Address Bo[...]

43 Fa x Selecting the Resolu tion Y ou can selec t a resolution tha t is appropria te for the document. Set a hi gher resol ution for documents that c ontain sma ll text. 1 Place documen ts ( → p. 1 6). 2 Swit ch to the Fax Mode ( → p. 1 3) . 3 Press [ ▲ ] or [ ▼ ] to highlight <Resolution > , and then press [ OK ]. 4 Select the desir[...]

44 Send a F a x Enter ing a F ax Number with the Al phan umeric K ey s 1 Place documen ts ( → p. 1 6). I M P O R T A N T IMPORT ANT If the document gu ides are t oo loose or too tight, thi s may r esult i n misfeeds or paper j ams. 2 Swit ch to the Fax Mode ( → p. 1 3) . 3 Enter the recipient’ s fa x number with the alphanumeric k eys. Specif[...]

45 Fa x Us ing th e One- T ouch K ey s Y ou can easi ly send faxes to a desti nation r e gi s te red to a one -t ouch key . Y ou can send faxes to m ultiple destina tions at onc e, if a group i s register ed to the one-touch k ey . 1 Place documen ts ( → p. 1 6). 2 Swit ch to the Fax Mode ( → p. 1 3) . 3 Adju st the image qualit y of the docume[...]

46 Searchi ng the A ddress Book Y ou can sear ch a name r egister e d t o the address book. 1 Place documen ts ( → p. 1 6). 2 Swit ch to the Fax Mode ( → p. 1 3) . 3 Adju st the image qualit y of the documents as needed ( → p.42 ). 4 Press [ ] (Addres s Book). 5 Press [ ◄ ] or [ ► ] to search for a recipient. CANON 0123456789 GroupA 2 Des[...]

47 Fa x Sending a F ax to Multiple Destinatio ns ( Se quential Broadcast) Y ou can send the same document t o multiple r ecipients at onc e. 1 Place documen ts ( → p. 1 6). 2 Swit ch to the Fax Mode ( → p. 1 3) . 3 Press [ ▲ ] or [ ▼ ] to highlight <Specify Destination > , and then press [OK]. Specify destination. 01/01/2011 12:52AM S[...]

48 5 Press [ ▲ ] or [ ▼ ] to highlight <On > , and then press [OK]. Delayed TX 01/01/2011 12:52AM Off On 6 Enter the ti me at which you want t o send the document, and then press [O K ] . 7 Specif y a destinat ion ( → p.4 4). 8 Press [ ] ( Start) . • Y our fa x is se nt at the s peci ed time. Sending a F ax to an Inter nati onal De[...]

49 Fa x Cal ling a R ecipien t before Sending a F ax In the follo wing cases, fol low the proc edure below t o send f axes : • If you wan t to call a reci pient befor e sending a fax • If the recipien t ’s m achine can not rec eive a fax autom atically T o use this function, you must c onnec t the hand set or an ex ternal t elephone to the ma[...]

50 Rec eiv e a F ax ( Rec eiv e Mode ) Y our machine pro v ides multi ple methods for aut omatically or man ually r eceiving faxes. Select the receive mode tha t best suits you r needs. Do y ou want to u se a tele p hone ( voi ce c all )? D o y ou want to u se an answer i n g m a c h ine ? D o you want to automatic a lly receive f axe s ? <Auto [...]

51 Fa x Us ing the Ma chine for F ax Only Set the fax receive mode t o < Aut o >. 1 Swit ch to the Fax Mode ( → p. 1 3) . 2 Press [ ▲ ] or [ ▼ ] to highlight <RX Mode> , and then press [ O K]. 3 Press [ ▲ ] or [ ▼ ] to highlight <Auto > , and then press [ O K]. RX Mode Auto Fax/Tel Auto Switch Manual Answer When a F ax o[...]

52 When a F ax or Call Comes In The machine aut omatically det ec ts whether the call i s a fax or voice call after two rings. If the call i s a fax , the mach ine star ts rece iving the fax. If the call is a voic e call, the hand set rings u ntil it i s answered or the caller h angs up . Us ing th e Answ erin g Mach ine Set the fax receive mode t [...]

53 Fa x When a F ax or Call Comes In The handset c onti nuously ri ngs in Manual mode . Pick u p the handset or the r e c eiver of the ex te rnal t elephone t o answer the ca ll. If the cal l is a fax, you will he ar a be ep. See “Rece iving F axes in Manu al Mode, ” to manu ally swit ch to r e c eive mode. Rec eiving F axes in Ma nual Mode If [...]

54 Rec eiv e a F ax from Memor y If a fax is stored in memory , you can view the sender of the rec eived fax and print or f or war d the fa x. S witching t o Memory Lock Mode 1 Press [ ] (Menu ), pres s [ ▲ ] or [ ▼ ] to highlight <S ystem Management Settings> , and then press [OK]. 2 Press [ ▲ ] or [ ▼ ] to highlight <C ommunicati[...]

55 Fa x Viewi ng and Ca ncel ing R eceiv ed F ax Documents Y ou can view the sender of the fax s t ored in memory . Y ou can also delet e unnece ssar y faxes or forward them to o ther destintion s . 1 Press [ ] (S tatus Monitor /Cancel) . 2 Press [ ▲ ] or [ ▼ ] to highlight <F ax Job Status/History> , and then press [O K ] . 3 Press [ ▲[...]

56 Vie w and C ancel a F ax Job Y ou can view or cancel fax jobs that ar e waiting or in pr ogress. 1 Press [ ] (S tatus Monitor /Cancel) . 2 Press [ ▲ ] or [ ▼ ] to highlight <F ax Job Status/History> , and then press [O K ] . 3 Press [ ▲ ] or [ ▼ ] to highlight < T X Job Status > or <R X Job S tatus> , and then press [ O[...]

57 Fa x Set tings for Sending F axes Settings Option s Bold: Default settings Details <Register Unit Nam e > <Reg ister Unit T elephone Number> Registe r your m achine n ame (t he name of c ompany or the us er ) or a f ax number for the mac hine . The name and num ber that you r egister wi ll appea r at the t op of the fax . <Selec t[...]

58 Restr icting F a x Sendin g F unctions 1 Press [ ] (Men u ). 2 Press [ ▲ ] or [ ▼ ] to highlight <S ystem Management Settings> , and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight <Restrict TX F unc tion > , and then press [OK]. 4 Press [ ▲ ] or [ ▼ ] to highlight the desired item, and then press [ OK ]. • See “[...]

59 Fa x Cha nging F ax R X Settings 1 Press [ ] (Menu ). 2 Press [ ▲ ] or [ ▼ ] to highlight <F ax R X Settings> , and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight <RX Function Settings> or <F a x Settings> , and then press [ OK ]. 4 Press [ ▲ ] or [ ▼ ] to highlight the desired item, and then press [ OK ]. •[...]

60 Settings Option s Bold: Default settings Details <Remote R X> O On - Remote RX ID : 00 to 25 to 9 9 Specif y whether or not t o remotely i nstruct the machine t o switch to fax mode when an ex t ernal t elephone is con n ected. T o send the instruction to the machi ne, you m ust dia l the remo te RX ID from the external t elephone. Y ou[...]

61 Fa x Communication Manageme nt Settings Settings Option s Bold: Default settings Details < T X Start Spe ed> <RX S t art Spee d> 336 0 0 b p s 14 4 0 0 b p s 9600 bps 720 0 bps 4800 bp s 24 0 0 b p s Change the tra nsm iss ion or rec eiving start spe ed if you have di culty sending or receivi n g faxes. <Mem or y Lock Set tings[...]

62[...]

63 Clea n the Machi ne ………………………………………………… 64 Cle aning th e E xterior a nd Int erior ……………………………………6 4 Cl e aning t he Fixi ng Uni t …………………………………………… 65 Cle aning t he Feeder ………………………………………………… 66 Check a nd R[...]

64 Cl ean the Ma chine Clea n the ex terior a nd int erior of the machine, f eeder , and the  xing unit periodically . Clea ning the Ex teri or an d Inter ior Clea n the ex terior a nd int erior of the machine t o preven t toner powder and paper d ust from acc umula ting inside . I M P O R T A N T IMPORT ANT For safety , b e su re t o turn o [...]

65 Maintenance and Manageme nt 4 Remov e an y toner or paper debris from interior of the machine, with a sof t, dr y cloth that is clean and lin t -free. 5 Insert the toner car tridge. 6 Close the toner c over , and then lower the upper unit. 7 Reconnect all cables, and then turn on the pow er . CA UTIO N （A） （A） Precaut ions when closing t[...]

66 Cl eani ng the F eeder If a scanned image h as unexpec ted specks, clean the feeder . 1 Tu r n o  the machine and disconnect all cables from the machine. 2 Remov e any documents from the feeder . 3 Lif t the operation panel, clean the rollers with a well wrung out cloth dampened with water , and then wipe them with a sof t and dr y cloth. Whe[...]

67 Maintenance and Manageme nt Ch eck and R eplac e T oner C artridges T oner car tridges are c onsuma ble products . When the t oner has a lmost run out, a message appears in the d ispl ay and stre ak s may appe ar on prin ted pages. Check the tone r level, a nd repl ace the t oner car tridge if necessary . When the < Cartridge r eplacement is [...]

68 C onserving the T oner t o E x tend the L ife of To n e r C a r t r i d g e s If you redi s tribut e the toner , you may be able t o prin t for some time un til the toner run s out. 1 Lif t the upper unit, open the toner c ov er , and then remove the t oner cartridge. 2 Gently shake the t oner car tridge 5- 6 times to e venly dist ribute the ton[...]

69 Maintenance and Manageme nt 1 Open the operation panel and the toner c ov er , and then remove the toner cartridge. 2 Prepare a new t oner car tridge. • St ore the prot e ctive bag. It is r equired when y ou remo ve the t oner cartridge for prin ter ma int enance or o ther purposes. Shak e the toner cartridge 5- 6 times t o evenly di s tribut [...]

70 3 Insert the toner car tridge. 4 Close the toner c over and the operation panel. WA R N I N G Do not dispose of a us ed toner car tridge in open  ames. This ma y cause the t oner remain ing in side the cartridges to ignit e, res ulting in bu rns or  re . When cleaning up spille d or scattere d toner: If you ac ciden tally spi ll or scatter[...]

71 Maintenance and Manageme nt Man age Us ing th e Report and L ist F unction s Prin t out repor ts or lists to view c ommunica tion s tatu s, address book informat ion, or set ti ngs, for moni toring the m achine . 1 Press [ ] (Report) . 2 Press [ ▲ ] or [ ▼ ] to highlight <Prin t Repor t Lists > , and then press [OK]. 3 Press [ ▲ ] or[...]

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73 Clea r Jam s …………………………………………………………… 7 4 Cle aring Docu men t Jams i n the F eeder……………………………… 75 Cl e aring Pa p er J am s Ins ide the Mach ine …………………………… 7 5 Resolve a Di spla yed Message …………………………………………78 Resolv e a n [...]

74 Clear Jams When < Pa per j am. > appears on the dis play , a paper jam has oc curred in the feeder or ins ide the machi n e . T o remove the ja mmed document or paper , follow the in struc tions on the display . Paper jam. Press [ ] to display steps. WA R N I N G When removing jammed documents or paper: Use ca ution to a void paper cuts. W[...]

75 Tr o u b l e s h o o t i n g Clea ring Documen t Jams in th e Feed er Af t er remo ving an y document loaded in the f eeder , follow the procedu re below t o remove jamme d docum ents. 1 Lif t the operat ion panel. 2 Remov e any jammed document b y pulling it gently . 3 Lower and clo se the operation panel until it i s locked. ※ ※ Pu sh down[...]

76 3 Remov e any jammed paper b y pulling it gently . 4 Gently pull any jammed paper do wnward from between the  xing unit (A ) and roller (B ) until the leading edge emerges from the machine. (B) (A) 5 When the leading edge emerges, hold both sides of the jammed paper and carefully pull it out. 6 Lif t the dust c ov er , and then remove an y pa[...]

77 Tr o u b l e s h o o t i n g 8 Reload paper into the paper cas set te , and then lower the dust c ov er . 9 Insert the toner car tridge, close the to ner cov er , and then lower the upper unit. CA UTIO N （A） （A） （A） （B） Do not touch the  xing unit (A) . T ouching the  xing unit ( A) may cau se burn s a s it becomes very hot[...]

78 Resolv e a Displa y ed Messag e This sections describes some of messages rela ted to the tone r , memor y , and paper . For more deta il s about other messages, see [ Tr o u b l e s h o o t i n g ]  [ Onscreen Mes sages ] in the e -manu al. Message C ause Action <Cart . parts lif e end. R eplcmnt. Recommended.> The toner cartridge may n[...]

79 Tr o u b l e s h o o t i n g Resolv e an Erro r C ode If an error oc curs, a repor t that c ontains a 3-digit err or code is pri nt ed. Locate the e rror c ode in the table and follo w the recom mended ac tions t o resolve the problem. Job No. Address Name Start Time Call Length Sheets Result 0123 0123456789 name 01/01 02:07 AM 01'15 1 NG #[...]

80 Error Code Cause Action #099 A user canc ele d a job tha t is pro c essing t o b e sen t or received. T r y to send or rec eive the document aga in. #995 A document wa iting to be sen t or re ce ived has been canc ele d by a user. T r y to send or rec eive the document agai n. Impro v e Output Quali t y Follo w the recomme nded ac tions for e ac[...]

81 Tr o u b l e s h o o t i n g S ymptom Example Ac tion Smudge mark s of spatte ring tone r appear around the tex t or patterns • V erif y that the appropri at e paper is being u sed ( → p. 1 8) . • Prin t a test page with new paper . • Change the < Special Mode H > set tings fr om the operation panel. The ov erall print resul t is d[...]

82 If you cannot solve the problem Resolv e a Pro blem Follo w the procedu res below to r esolve your problem. See [T roubleshooting] in the e- Manual or the Q& A from the support page of the o cial Canon website. WA R N I N G If the mac hine makes strange noises or emits smoke or odors: Tu r n o  the power im mediat ely , discon nec t th[...]

83 FA Q Fax Q Can I turn o the incoming ring when receiving a fax? └ A Y es , but you can turn o the incoming ring for fa xes only when you are using <Fax/ T el Auto Switch > mode. To t u r n o  the incomi ng ring for faxes, pres s [ ] (Men u )  < F ax R X Sett ings >  < Fax Settings >  < Incoming Ring > [...]

84 If a Po wer F ailure Oc curs The machine c annot be use d while the power supp ly is cut o . The fax func tion during a power failure : • F axes cann ot be sent or re ceived. • Y ou may not be ab le to make a call with the e xter nal telepho ne depending on your t elephone. • Y ou may be ab le to receive a call with th e ex ternal tele [...]

85 Please be sure that the ship ment does not e xceed UPS speci cation s. Max imum weight = 70 lb. ( 3 1 .8 kg) Max imum length = 1 08” (2,7 43 mm ) Max imum girth (le ngth + 2 x width + 2 x heig ht) = 1 30” (3,302 mm ) .I f your shipment e xc ee ds the above limits, p lease call 1-80 0 - OK- Canon for sp ecial shipping infor mation. Pleas e[...]

86 (3) (3) (2) OFF (1) (1) (2) (2) • Do not use this produc t near any medica l elec tric equipment s. Radiowave emit ted fro m this produc t may in uence those medic al elec tric equipment s. This may result in accidents caused by ma lfunction. CA UTION • Do not install the machine in uns table lo cations, such as on unsteady pl atforms or [...]

87 in an overheating and  re. • Do not drop pape r clips, stapl es, or other me tal objec ts insid e the machine. Also, do not sp ill water , liqui ds, or other  ammable substan ces ( alcoho l, benzen e, paint thinner , etc.) inside the machine. If thes e items come into contact w ith a high-volt age area inside the machine, this may result[...]

88 • When removing jamm ed pape r or when inspe cting th e inside of the machine, do not e xpose yo urself to the h eat emitte d from the  x ing unit and its surroun dings for a prolong ed peri od of time. Doin g so may result in low temperature bur ns, even though yo u did not touch the  xin g unit and its surroundings direc tly , as this [...]

89 Prote ct ing the ma chine fr om conden satio n: • T o prevent condensatio n from forming insi de the machine in the foll owing cases, le t the machine adjust to the ambi ent temperature and humi dity for at least t wo hours b efore use. – When the room where the machin e is in stalle d is hea ted rapid ly – When the machine is moved f rom [...]

90 at 1 -8 00 - OK- CANON b et ween the hour s of 8:0 0 A. M. to 8: 00 P . M. EST M onday through Friday . On -line supp or t for 2 4 hour s is also available at the website. http:/ /w ww.canont e chs upp ort.com/ Customer Support (C anada) Canon Canada In c., o ers a f ull range of custo mer technical support options*: • F or step -by- step t[...]

91 For CA, USA only Include d batter y contains Perchlo rate Material - sp ecial handling may apply . See ht tp: / / ww w.dtsc .ca.g ov / haz ardous waste/perch lorate / for details. Legal Limita tions on the Usage of Y our Product and the Us e of Images Using your produc t to scan, p rint or other wise rep roduce cert ain docume nts, and the us e [...]

92 The R EN (Ringer Equival ence Number) is used to de termine the number of dev ices that may be connec ted to a telep hone line. Excessive RENs on a te lephone lin e may result in the devices not ringing in resp onse to an incoming call. In m ost, but not all areas , the sum of the RENs sho uld not excee d  ve (5.0). T o be cer tain of the num[...]

93 • Repairs to cer ti ed equipm ent should be mad e by an authorize d Canadian maintenance facilit y designated by the suppli er . Any repair s or alterations made by th e user to this equipme nt, or equipment malf unctio ns, may give the telecommunic ations company cause to requ est the user to disconnec t the e quipment. • U s ers should [...]

94 CA UTION Use of controls, adjust ments, or p er formance of pro cedures other than those sp eci ed in this manual may result in hazard ous radiation exposure. The lab el is att ached to the las er scanner machin e inside the machine and is not in a use r acc ess area.[...]

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