Canon B160 manual

FAX-B180C/B160 FACSIMILES User’s Guide ENGLISH FAX-B180C/B160 USER’S GUIDE ENGLISH eng-ug.fm Page 1 Wed nesday, February 27, 2002 3:21 PM[...]

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ii T able of Contents INTRODUCTION Using this guide.............................................................vii Customer support .........................................................vii Important safety instructions .....................................viii Handling and maintenance ...................................................... viii[...]

iii T able of Contents 3. HANDLING DOCUMENTS Preparing documents.................................................. 3-2 Types of documents you can scan ......................................... 3-2 Problem documents ................................................................ 3-2 Loading documents ................................................[...]

iv T able of Contents 7. RECEIVING DOCUMENTS Different ways to receive a document ....................... 7-2 Receiving documents automatically: FAX ONLY MODE ........ 7-3 Receiving both documents and telephone calls automatically: Fax/Tel mode ...........................................................................7-3 Receiving documents manual[...]

v T able of Contents 9. SOLUTIONS TO COMMON PROBLEMS Clearing jams ............................................................... 9-2 Jams in the Automatic Document Feeder (ADF) .................... 9-2 Jams in the multi-purpose tray ............................................... 9-3 Periodic cleaning .............................................[...]

vi Copyright Copyright © 2002 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior writt[...]

vii Using this guide This guide provides detailed information on how to set up, operate, maintain, and troubleshoot your fax. Please read the list below to become familiar with the symbols, terms, and abbreviations used in this guide. In addition, this guide uses brackets to identify the buttons you press when performing different functions: [Stop][...]

viii Important safety instructions Read these safety instructions thoroughly before using your fax. K K Handling and maintenance • Follow all warnings and instructions marked on the fax. • Do not subject the fax to strong physical shock or vibration. • Always unplug the fax before moving or cleaning it. • To avoid paper jams, never unplug t[...]

ix K K Location • Place the fax on a flat, stable, vibration-free surface that is strong enough to support its weight (approx. 5.1 kg). • Place the fax in a cool, dry, clean, well ventilated place. – Make sure the area is free from dust. – Make sure the location is not affected by extreme temperature changes, and always stays between 10° a[...]

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1 1 SETTING UP SETTING UP Unpacking .................................................................... 1-2 Removing the shipping materials ........................................... 1-3 Assembling the fax...................................................... 1-4 Attaching components ............................................................ 1-[...]

1-2 Unpacking As you unpack your fax, save the carton and packing material in case you want to move or ship the fax in the future. Carefully remove all items from the box. • It is best to have someone hold the box while you lift the fax and its protective packaging out of the carton. Make sure you have the following items: You should also have th[...]

1-3 Unpacking 1 SETTING UP Removing the shipping materials ______________ Remove the shipping materials as shown below. 1 Remove the shipping tapes from the top of the fax. 2 Remove the protective piece from the multi-purpose tray. 3 Open the operation panel partially by gently pulling it towards you (it only opens slightly). 4 Remove the protectiv[...]

1-4 Assembling the fax To see how the fax looks fully assembled, see Main components of your fax, p. 2-2. Attaching components _______________________ For details on attaching the optional handset to the fax, see the Appendix. 1 Hold the document support upright and fit the tabs of the support into the slots above the ADF.[...]

1-5 1 SETTING UP Making connections Connecting the optional handset, telephone line and external devices _________________________ There are three jacks on the rear of the fax for connection of the following: • Telephone line • Optional handset or Telephone • Extension phone (i.e. an additional telephone that you may wish to place away from t[...]

1-6 • Due to the range of specifications, Canon cannot guarantee that all answering machines will be compatible with your fax. • If you have connected an external device to your fax, be sure to select the correct receive mode. (see Chapter 7) • To connect an extension phone as well as an answering machine, connect the extension phone to the a[...]

1-7 Making connections 1 SETTING UP Connecting the AC power cord ________________ Plug the fax into a 200-240 volt AC 50/60 Hz outlet. When you plug in the fax for the first time, you need to select the correct language for the LCD display and reports, and the country* of use. K K Setting the language and country 1 Plug the power cord connector int[...]

1-8 Installing the BJ cartridge The first time you set up your fax, you have to install the BJ cartridge before you can begin receiving and copying documents. For information on replacing the BJ cartridge, see p. 9-8. Guidelines _________________________________ Follow these guidelines to ensure optimum performance of your BJ cartridge. • Use onl[...]

1-9 Installing the BJ cartridge 1 SETTING UP Installing the BJ cartridge in your fax ___________ When there is no BJ cartridge installed in your fax, PUT IN CARTRIDGE is displayed on the LCD. Follow the procedure below to install the BJ cartridge. 1 Make sure the fax is plugged in. 2 Open the printer cover using the printer cover tab. (see p. 2-2) [...]

1-10 5 With the label facing outwards, insert the BJ cartridge into the cartridge holder. Lower the blue cartridge lock lever until it locks into position. 6 Press [Cartridge]. The cartridge holder moves to its home position on the right side of the fax and begins cleaning the BJ cartridge print head. This process takes about 40 seconds. 7 Close th[...]

1-11 1 SETTING UP Loading paper Selecting the right kind of paper _______________ The quality of the paper you use affects the print quality of the fax. Using paper that meets the following guidelines will ensure the best possible printing results. Paper guidelines ____________________________ • Be sure to load paper of the correct size, weight, [...]

1-12 Loading paper in the multi-purpose tray ________ Follow the procedure below to load paper in the multi-purpose tray. 1 Open the printer cover using the printer cover tab. (see p. 2-2) 2 Press [Cartridge]. 3 Make sure the paper thickness lever is set to m m (left). 4 Raise the paper rest until it stops a a , then move the paper guide to the lef[...]

1-13 1 SETTING UP Setting the TEL LINE TYPE Before using your fax, you need to make sure it is set for your telephone line type. If you are unsure of your telephone line type, check with your local telephone company. Follow the procedure below if you need to change the telephone line type setting. 1 Press [Function]. Press [Data Registration]. 2 Pr[...]

1-14 Dialling through a switchboard (PBX) A PBX (private branch exchange) is an on-site telephone switchboard. • If your fax is connected through a switchboard, dial an outside line access number first. Then dial the rest of the number. • If you want to dial with automatic dialling, you may have to insert a pause between the outside line access[...]

1-15 Dialling through a switchboard (PBX) 1 SETTING UP 4 Use [ u ] or [ d ] to select PBX. Press [Set] twice. 5 Use [ u ] or [ d ] to select the access line type for the switching system. Press [Set]. 6 If you chose PREFIX in step 5: Press [Set]. Enter the outside line access number (up to 19 digits) using the numeric buttons and then press [Redial[...]

1-16 Testing the fax After you have assembled the fax, installed the BJ cartridge, and loaded the paper, you can make sure the fax is printing properly by making several copies of a document. (see p. 5-2) If you have problems printing, see Chapter 9.[...]

2 2 PREPARING TO USE YOUR FAX PREPARING TO USE YOUR FAX Main components of your fax..................................... 2-2 Fax controls — the operation panel .......................... 2-3 Guidelines for entering numbers, letters, and symbols ...................................................................... 2-5 Correcting mistakes ........[...]

2-2 Main components of your fax Please note that your fax may differ from the illustration above. Paper rest ADF (Automatic Document Feeder) and printer cover Paper guide Document guide Document support Multi-purpose tray Printer cover tab Operation panel (see p. 2-3) Paper thickness lever Cartridge holder[...]

2-3 2 PREPARING TO USE YOUR FAX Fax controls – the operation panel The buttons on the right of the operation panel have the following two functions: • One-touch speed dialling buttons (see pp. 2-16, 2-18) When the [Function] button’s light is off, the buttons marked 01 to 12 can be used for one-touch speed dialling. • Special function butto[...]

2-4 K K FAX-B180C K K FAX-B160 Start / Resume Redial / Pause Coded Dial Hook ImageQuality Stop Receive Mode Copy Printer / Fax Redial/Pause button (see pp. 2-19, 6-9) Coded Dial button (see pp. 2-16, 2-18) Printer/Fax button (see Printer Guide) Receive Mode button (see Chapter 7) Copy button (see Chapter 5) Image Quality button (see pp. 5-2, 6-2) H[...]

2-5 2 PREPARING TO USE YOUR FAX Guidelines for entering numbers, letters, and symbols When you come to a step that requires you to enter a name or number, see the table below to determine which numeric button to press for the character you want. After 60 seconds of no operation panel input, the fax returns to standby mode and any unregistered chang[...]

2-6 K K Switching between number and letter modes K K Entering letters Press [ : ] to select u pp ercase letter mode (:A), lowercase letter mode (:a), or number mode (:1). 1 Press [ : : ] to switch to uppercase letter mode (:A) or lowercase letter mode (:a). 2 Press the numeric button that contains the letter you want. • Press re p eatedl y until[...]

2-7 Guidelines for entering numbers, letters, and symbols 2 PREPARING TO USE YOUR FAX K K Entering numbers K K Entering symbols Correcting mistakes _________________________ You can clear an entire entry by pressing [Clear]. Alternatively, follow the procedure below to correct individual characters: 1 Press [ : : ] to switch to number mode (:1). 2 [...]

2-8 Registering sender information Personalising your fax _______________________ K K Identifying your documents When sending a document, you can have your fax number and your name (known as your ID), and the current date and time printed out by the receiving fax machine. This information is called your TTI (Transmit Terminal Identification) and ap[...]

2-9 Registering sender information 2 PREPARING TO USE YOUR FAX Setting the date and time _____________________ Follow the procedure below to set the date and time for your fax. The date and time appear on the LCD as well as on the documents you send. 1 Press [Function]. Press [Data Registration]. 2 Press [Set] three times. 3 Use the numeric buttons[...]

2-10 Registering your fax/telephone number and name Follow the procedure below to register your fax/telephone number and name or company name so that this information appears at the top of each document you send. 1 Press [Function]. Press [Data Registration]. 2 Press [Set] twice. 3 Use [ u ] or [ d ] to select UNIT TELEPHONE #. Press [Set]. 4 Enter[...]

2-11 Registering sender information 2 PREPARING TO USE YOUR FAX 6 Enter your name (up to 24 characters) using the numeric buttons. (see p. 2-5) Correct errors by moving the cursor under the incorrect character using [ l ] or [ r ] and entering the correct character. 7 Press [Set]. 8 Press [Stop]. CANON :A 1 0# 7 8 9 4 6 2 3 GHI JKL MNO ABC DEF TUV [...]

2-12 Registering one-touch speed dialling numbers and names The quickest way to dial a fax number is to use one-touch speed dialling. This allows you to dial a number by pressing a single button. Before you can use one-touch speed dialling, you must register the receiving number with your fax. One-touch speed dialling allows you to register a fax n[...]

2-13 Registering one-touch speed dialling numbers and names 2 PREPARING TO USE YOUR FAX 5 Enter the party’s number (up to 120 digits) using the numeric buttons. • Correct errors by pressing [Clear] and re-entering the number. • Press [ l ] to delete the rightmost digit. • To enter a space, press [Space]. 6 Press [Set] to register the number[...]

2-14 Registering coded speed dialling numbers and names Use coded speed dialling to dial a fax number at the press of three buttons. A fax/telephone number can be registered under each two-digit speed dialling code (00-99) and you can register up to 100 locations, with each number containing up to 120 digits. You can also register the name of the p[...]

2-15 2 PREPARING TO USE YOUR FAX Registering group dialling numbers and names The quickest way to send a document to multiple destinations is to use group dialling. This allows you to send a document to fax numbers registered in a group by either pressing a one-touch speed dialling button, or by pressing [Coded Dial] and then entering the two-digit[...]

2-16 ❚ To register a group under a coded speed dialling code: Press [Coded Dial], then use the numeric buttons to enter the code under which you want to register the group (00 to 99). • If a coded speed dialling code has already been registered, CODED SPEED or GROUP DIAL appears. 5 Press [Set] twice. 6 Enter the one-touch and/or coded speed dia[...]

2-17 Registering group dialling numbers and names 2 PREPARING TO USE YOUR FAX 7 Press [Set] twice. 8 Enter the party’s name (up to 16 characters) using the numeric buttons. (see p. 2-5) Correct errors by moving the cursor under the incorrect character using [ l ] or [ r ] and entering the correct character. If necessary, press [Function] to turn [...]

2-18 Automatic dialling Sending a document using one-touch speed dialling, coded speed dialling or group dialling numbers ___________________________________ To use this feature you must first register numbers for one-touch speed dialling (see pp. 2-12, 2-13), coded speed dialling (see p. 2-14) or group dialling (see pp. 2-15 to 2-17). Follow the p[...]

2-19 2 PREPARING TO USE YOUR FAX Special dialling This section explains how to dial long-distance numbers, confirm a dial tone, and switch temporarily to tone dialling. K K Long-distance dialling When you register a long-distance number, you may have to insert a pause within or after the number. For long-distance dialling, the location and length o[...]

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3 3 HANDLING DOCUMENTS HANDLING DOCUMENTS Preparing documents.................................................. 3-2 Types of documents you can scan ......................................... 3-2 Problem documents ................................................................ 3-2 Loading documents ...................................................[...]

3-2 Preparing documents Types of documents you can scan _____________ K K Size The fax can scan standard A4-, letter-, or legal-size documents. K K Thickness Each sheet of the document should be of the same thickness and between 0.08 mm and 0.13 mm thick, with a paper weight between 75 g/m 2 and 90 g/m 2 . K K Scanned area The actual area scanned b[...]

3-3 3 HANDLING DOCUMENTS Loading documents Follow the procedure below to load documents into the Automatic Document Feeder (ADF). 1 Adjust the document guide to the width of the document. 2 Gently insert the top of the document face down into the ADF until you hear a beep. Tap multipage documents on a flat surface to even the edges before inserting[...]

3-4 Problems with multipage documents ___________ If you have trouble feeding multipage documents from the Automatic Document Feeder (ADF) into the fax, remove the stack and tap it on a flat surface to even the edges. Then slant the stack so that its front edge is bevelled, and insert the stack into the ADF. Adding pages to the document ___________[...]

4 4 HANDLING PAPER HANDLING PAPER Paper requirements ..................................................... 4-2 Printable area ......................................................................... 4-2 Loading paper ......................................................................... 4-2[...]

4-2 Paper requirements Your fax supports A4-, letter-, and legal-size paper in portrait orientation. You can use regular copier paper, cotton bond paper, or typical letterhead. Your fax does not require special ink jet paper. Always use paper without curls, folds, staples, or damaged edges. Look at the label on the package to see if the paper has a[...]

5 5 MAKING COPIES MAKING COPIES Copying documents .................................................... 5-2[...]

5-2 Copying documents Before you copy a document, see Chapter 3: HANDLING DOCUMENTS. One of the convenient features of the fax is its ability to make high quality copies. You can make up to 99 copies of one document at a time. Follow the procedure below to copy a document. 1 Load the document face down into the Automatic Document Feeder (ADF). See [...]

6 6 SENDING DOCUMENTS SENDING DOCUMENTS Preparing to send a document ................................... 6-2 Adjusting the quality of your documents ................................. 6-2 Sending methods .................................................................... 6-3 Dialling methods .........................................................[...]

6-2 Preparing to send a document Before you send a document, see Chapter 3: HANDLING DOCUMENTS. Adjusting the quality of your documents ________ K K Setting the scanning resolution Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to have a jagged appearance, while higher resolutions provi[...]

6-3 Preparing to send a document 6 SENDING DOCUMENTS Sending methods ___________________________ K K Memory sending (see p. 6-5) Each time you send a document, the fax quickly scans the document into memory and then sends the document from memory after it has dialled the receiving party. This is called memory sending. Memory sending allows you to r[...]

6-4 Dialling methods ____________________________ There are several methods of dialling the receiving party’s number, depending on how your fax is set up. K K Regular dialling Dial a fax number using the numeric buttons. Remember that when using regular dialling, you must press [Start] after entering the number. K K One-touch speed dialling (see [...]

6-5 6 SENDING DOCUMENTS Sending documents Memory sending ____________________________ When you send a document, the fax uses memory sending to send your document. With memory sending, the fax dials the receiving party, quickly scans the document into memory, and then sends the document from memory. This means you do not have to wait for the fax to [...]

6-6 Manual sending _____________________________ If you would like to first speak with the person you are sending the document to, use manual sending. You need to connect the optional handset, a telephone or an extension phone to the fax for manual sending. Follow the procedure below to send a document using manual sending. 1 Load the document face[...]

6-7 Sending documents 6 SENDING DOCUMENTS Messages displayed during sending____________ When your fax sends a document, the following messages are displayed as the call progresses. The LCD tells you when scanning begins. The fax is dialling the receiving party’s phone number. The receiving party’s phone is ringing. After a few moments the LCD b[...]

6-8 Cancelling sending Follow one of the procedures below to stop sending a document before transmission is completed. K K Cancelling memory sending K K Cancelling manual sending 1 Press [Stop]. The fax asks you to confirm that you want to cancel sending. 2 Press [ : : ] to cancel sending. • Sending is not cancelled until you press [ A ]. • If [...]

6-9 6 SENDING DOCUMENTS Redialling when the line is busy There are two methods of redialling: manual redialling and automatic redialling. This section explains these two methods. Manual redialling ____________________________ Press [Redial/Pause] to dial the last number you dialled with the numeric buttons. (This starts redialling regardless of whe[...]

6-10 K K Cancelling automatic redialling Automatic redialling cannot be cancelled with the [Stop] button while the fax is waiting to redial. Redialling can be cancelled by using [Memory Reference]. (see p. 6-14) Follow the procedure below to cancel automatic redialling. K K Setting the options for automatic redialling You can set the following opti[...]

6-11 Redialling when the line is busy 6 SENDING DOCUMENTS 3 Use [ u ] or [ d ] to select TX SETTINGS. Press [Set]. 4 Use [ u ] or [ d ] to select AUTO REDIAL. Press [Set]. • To disable automatic redialling, use [ u ] or [ d ] to select OFF, then press [Set]. Press [Stop] to return to standby mode. • To enable automatic redialling, use [ u ] or [...]

6-12 Sequential broadcasting Sending a document to more than one location Sequential broadcasting sends one document to more than one location. You can send to a total of 113 locations as follows: One-touch speed dialling = 12 locations Coded speed dialling = 100 locations Regular dialling (Numeric buttons dialling) = 1 location You can enter the o[...]

6-13 6 SENDING DOCUMENTS Documents stored in memory Printing a list of documents in memory _________ Your fax can print a list of documents stored in memory, along with the transaction number (TX/RX NO.) of each document. Once you know the transaction number of a document in memory, you can print it or delete it. See Doc. memory list, p. 8-7. Print[...]

6-14 Deleting a document from memory _____________ Follow the procedure below to delete a document from memory. 1 Press [Function]. Press [Memory Reference]. 2 Use [ u ] or [ d ] to select DELETE DOCUMENT. Press [Set]. 3 Use [ u ] or [ d ] to select the transaction number (TX/RX NO.) of the document you want to delete. • If you are unsure of the [...]

6-15 6 SENDING DOCUMENTS Delayed sending Your fax can send documents automatically at a preset time. This allows you to take advantage of lower late night long-distance rates offered by some telephone companies. It is possible to set the fax to send transmissions at 30 different preset times. See Sending a document to more than one location for det[...]

6-16 Sending other documents while the fax is set for delayed sending ____________________________ You can send, receive, and copy other documents even when the fax is set for sending at a preset time. The fax can only register one preset sending operation at a time. To send or copy other documents after setting the fax for delayed sending, simply [...]

6-17 Delayed sending 6 SENDING DOCUMENTS 3 Use [ u ] or [ d ] to select the file you want to delete. Use [ l ] or [ r ] to display the telephone number and the time at which delayed sending was set. Press [Set]. 4 Press [ : : ] to delete the file. • The file is not deleted until you press [ : ]. • If you change your mind and want to continue se[...]

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7 7 RECEIVING DOCUMENTS RECEIVING DOCUMENTS Different ways to receive a document ....................... 7-2 Receiving documents automatically: FAX ONLY MODE ........ 7-3 Receiving both documents and telephone calls automatically: Fax/Tel mode ....................................................................... 7-3 Receiving documents manually: [...]

7-2 Different ways to receive a document Your fax provides you with several modes for receiving documents. To determine which mode best suits your requirements, see the table below. Once you have decided which mode is suitable for your needs, set the mode as described in this chapter. You can change the mode at any time. Receive Mode Main Use Opera[...]

7-3 Different ways to receive a document 7 RECEIVING DOCUMENTS Receiving documents automatically: FAX ONLY MODE ______________________________________ If you have a separate telephone line for your fax, set FAX ONLY MODE for the fax to answer all calls as fax calls. K K Setting FAX ONLY MODE Receiving both documents and telephone calls automaticall[...]

7-4 K K What happens when Fax/Tel mode is selected K K Setting the options for Fax/Tel mode If you set Fax/Tel mode, you can control precisely how the fax handles incoming calls by adjusting the following settings: • Adjust the time the fax takes to check whether a call is from a fax machine or a telephone (RING START TIME setting). • Adjust th[...]

7-5 Different ways to receive a document 7 RECEIVING DOCUMENTS Follow the procedure below to set the Fax/Tel mode options. 1 Press [Function]. Press [Data Registration]. 2 Press [Set]. 3 Use [ u ] or [ d ] to select RX SETTINGS. Press [Set]. 4 Use [ u ] or [ d ] to select FAX/TEL AUTO SW. Press [Set]. 5 Press [Set]. 6 Use the numeric buttons to ent[...]

7-6 9 Press [Set] twice. 10 Use [ u ] or [ d ] to select RECEIVE or DISCONNECT. • This setting tells the fax what to do if the handset is not picked up within the specified ring time set in step 9. 11 Press [Set]. 12 Press [Stop]. Setting ends and the fax returns to standby mode. Set DEFAULT ACTION RECEIVE DISCONNECT INCOMING RING Set Stop[...]

7-7 Different ways to receive a document 7 RECEIVING DOCUMENTS Receiving documents manually: MANUAL MODE _____________________________________ In MANUAL MODE, if you connect the optional handset, a telephone or an extension phone to the fax, you can receive voice calls as well as manually activate reception of documents. You can activate reception [...]

7-8 4 ❚ If you hear a person’s voice: Start your conversation. If the caller wants to send a document after talking to you, ask them to press the start button on their fax machine. When you hear a slow beep, press [Start] on the fax to begin receiving the document. Hang up the handset. • If the extension phone is located away from your fax, d[...]

7-9 Different ways to receive a document 7 RECEIVING DOCUMENTS Receiving documents with an answering machine: ANS.MACHINE MODE ________________________ Connecting an answering machine to your fax allows you to receive documents and telephone messages while you are out. In ANS.MACHINE MODE, your fax allows the answering machine to answer incoming ca[...]

7-10 Other features Receiving documents while performing other tasks ______________________________________ Your fax is a multitasking device so it can receive documents and voice calls while you are performing other tasks. If you receive a document while performing certain tasks, the fax stores the incoming document in memory. As soon as you finis[...]

7-11 Other features 7 RECEIVING DOCUMENTS Polling to receive documents _________________ The polling feature allows you to request a document to be faxed to you from another fax machine. The sending party only needs to make sure the document is on a fax machine and ready to be sent. Thus, when your fax polls the other fax machine, the document is s[...]

7-12 Cancelling receiving Follow the procedure below if you want to stop receiving a document before reception is completed. 1 Press [Stop]. The fax asks you to confirm that you want to cancel receiving. 2 Press [ : : ] to cancel receiving. • Receiving is not cancelled until you press [ : ]. • If you change your mind and want to continue receiv[...]

7-13 7 RECEIVING DOCUMENTS Receiving restriction Follow the procedure below to turn restricted receiving on and off. K K If you selected OFF in step 5: 1 Press [Function]. Press [Data Registration]. 2 Press [Set]. 3 Use [ u ] or [ d ] to select RX SETTINGS. Press [Set]. 4 Use [ u ] or [ d ] to select RX RESTRICTION. Press [Set]. 5 Use [ u ] or [ d [...]

7-14 K K If you selected ON in step 5: 6 Press [Set] twice. 7 Use [ u ] or [ d ] to select the receiving conditions. • You can select from the following: – WITH SENDER INFO When the sender has registered their fax number on their machine, your fax will receive the document. – REGSTERED SENDER When the sender has registered their fax number on[...]

8 8 SETTINGS AND ACTIVITY REPORTS SETTINGS AND ACTIVITY REPORTS Selecting a menu ........................................................ 8-2 Activity reports ........................................................... 8-7 How to print a report .............................................................. 8-7 Activity report ......................[...]

8-2 Selecting a menu The USER SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, PRINTER SETTINGS, and SYSTEM SETTINGS menus allow you to customise the way your fax works. Each menu contains settings that control different functions of your fax. Follow the procedure below to access the different menus. 1 Press [Function]. Press [Data Registration[...]

8-3 Selecting a menu 8 SETTINGS AND ACTIVITY REPORTS USER SETTINGS For details on accessing the settings below, see p. 8-2. The default settings and selectable settings vary depending on the current country selection. The values shown here are average values. Name Description Settings D A TE & TIME Set the date and time (24-hour clock) using th[...]

8-4 REPORT SETTINGS For details on accessing the settings below, see p. 8-2. TX SETTINGS For details on accessing the settings below, see p. 8-2. Name Description Settings TX REPORT Enable/disable automatic printing of the transmission repor t. OUTPUT YES: Set the fax to print an activity report every time you send a document. PRINT ERROR ONL Y : P[...]

8-5 Selecting a menu 8 SETTINGS AND ACTIVITY REPORTS RX SETTINGS For details on accessing the settings below, see p. 8-2. PRINTER SETTINGS For details on accessing the settings below, see p. 8-2. Name Description Settings ECM RX Enable/disab le error correction during reception. ON/OFF F AX/TEL A UT O SW Set the receive mode options . Y ou can set [...]

8-6 SYSTEM SETTINGS For details on accessing the settings below, see p. 8-2. Name Description Settings UN/LOCK PHONE Restrict sending with a password. - PA S S W O R D Set a four-digit pass word to restrict access to the LOCK PHONE setting below . 0000 to 9999 LOCK PHONE Restrict sending. ON/OFF D A TE SETUP Set the date format. YYYY MM/DD MM/DD/YY[...]

8-7 8 SETTINGS AND ACTIVITY REPORTS Activity reports Your fax keeps track of most of its sending and receiving operations. These operations can be printed out in the form of activity reports that can help you check the dates and times of fax transmissions and whether or not each transaction was successful. How to print a report ____________________[...]

8-8 Activity report ______________________________ Summarises the information for the sending and receiving activities of your fax after 20 transactions. For automatic printing see ACTIVITY REPORT, p. 8-4. Transactions in an activity report are listed chronologically. *************************************** *************************************** *[...]

8-9 Activity reports 8 SETTINGS AND ACTIVITY REPORTS One-touch speed dialling list _________________ Lists the numbers and names registered under one-touch speed dialling buttons. Coded speed dialling list _____________________ Lists the numbers and names registered under coded speed dialling codes. Group dialling list ___________________________ L[...]

8-10 User’s data list ______________________________ Lists the current settings of the fax and the registered sender information. Doc. memory list ____________________________ Lists the documents currently stored in the fax’s memory. (see p. 6-13) **************************************** **************************************** *** *** 27/12 20[...]

8-11 Activity reports 8 SETTINGS AND ACTIVITY REPORTS TX (Transmission) report _____________________ You can set the fax to print an activity report every time you send a document, or only when an error occurs during sending. See TX REPORT, p. 8-4. ********************************* ********************************* *** *** *************************[...]

8-12 RX (Reception) report ________________________ You can set the fax to print an activity report every time you receive a document, or only when an error occurs during receiving. See RX REPORT, p. 8-4. Multi TX/RX (Transaction) report _______________ Lists the results of a sequential broadcasting transmission. If you set the fax to print activit[...]

8-13 8 SETTINGS AND ACTIVITY REPORTS Restricting use of the fax Use the lock feature of the fax to prevent unauthorised use of the fax. To restrict access to the LOCK PHONE setting, you need to register a password. Set the password and LOCK PHONE setting as explained below. Locking the fax _____________________________ Follow the procedure below to[...]

8-14 Changing the access password________________ Follow the procedure below to change the access password. 6 Use [ u ] or [ d ] to select ON. Press [Set]. 7 Press [Stop]. Setting ends and the fax returns to standby mode. 1 Follow steps 1 to 3 on p. 8-13. 2 Press [Set]. PASSWORD appears on the LCD. 3 Enter the current four-digit access password usi[...]

8-15 Restricting use of the fax 8 SETTINGS AND ACTIVITY REPORTS Cancelling the restriction setting ______________ Follow the procedure below to cancel the restriction setting. 1 Follow steps 1 to 3 on p. 8-13. 2 Press [Set]. PASSWORD appears on the LCD. 3 Enter the current four-digit access password using the numeric buttons. The password is not di[...]

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9 9 SOLUTIONS TO COMMON PROBLEMS SOLUTIONS TO COMMON PROBLEMS Clearing jams ............................................................... 9-2 Jams in the Automatic Document Feeder (ADF) .................... 9-2 Jams in the multi-purpose tray ............................................... 9-3 Periodic cleaning ....................................[...]

9-2 Clearing jams Jams in the Automatic Document Feeder (ADF) When a document jams or misfeeds in the ADF, CHECK DOCUMENT is displayed on the LCD. Follow the procedure below to clear the document jam. You do not need to unplug the fax when clearing document jams. 1 Press [Stop]. 2 Open the operation panel partially by gently pulling it towards you.[...]

9-3 Clearing jams 9 SOLUTIONS TO COMMON PROBLEMS Jams in the multi-purpose tray ________________ If paper jams in the multi-purpose tray, CLEAR PAPER JAM is displayed on the LCD. Follow the procedure below to clear the jam. You do not need to unplug the fax when clearing paper jams. 1 Gently pull any jammed paper out of the fax as shown. 2 Remove t[...]

9-4 Periodic cleaning Your fax requires little periodic maintenance. This section describes the necessary cleaning procedures for the fax. Please note the following before cleaning: • Be sure to disconnect the power cord before cleaning the fax. Since documents in memory are erased when the power is disconnected, print any documents stored in mem[...]

9-5 Periodic cleaning 9 SOLUTIONS TO COMMON PROBLEMS K K Cleaning the scanner components Follow the procedure below to periodically check and clean the scanner components. 3 Use a clean, soft, dry, lint-free cloth to remove any ink or paper debris from the interior of the fax (shaded area), especially around the platen. 4 When you are finished, clo[...]

9-6 • If the scanner components are dirty, the documents you send or copy will also be dirty. • Be sure to use a soft cloth to avoid scratching the components. Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components or generate static charges. 4 Use a clean, soft, dry, lint-free cloth to clean [...]

9-7 Periodic cleaning 9 SOLUTIONS TO COMMON PROBLEMS Testing and cleaning the BJ cartridge print head ______________________________________ The print head in the BJ cartridge contains nozzles through which ink is propelled onto the paper. To maintain the best possible print quality, these nozzles need to be cleaned from time to time. Your fax is e[...]

9-8 K K Cleaning the BJ cartridge print head If your printouts become faint or streaked, or if their quality otherwise deteriorates, print the nozzle check pattern to see if the print head nozzles are operating properly (see p. 9-7). If the pattern is broken or missing, clean the BJ cartridge print head. Follow the procedure below to clean the BJ c[...]

9-9 Periodic cleaning 9 SOLUTIONS TO COMMON PROBLEMS 2 Open the printer cover using the printer cover tab. (see p. 2-2) 3 Press [Cartridge]. 4 Raise the blue cartridge lock lever on the cartridge holder and remove the BJ cartridge. 5 Remove the new BJ cartridge from its package, then remove the orange protective cap a a and tape b b . • Discard t[...]

9-10 6 With the label facing outwards, insert the BJ cartridge into the cartridge holder. Lower the blue cartridge lock lever until it locks into position. 7 Press [Cartridge]. The cartridge holder moves to its home position on the right side of the fax and begins cleaning the BJ cartridge print head. This process takes about 40 seconds. 8 Close th[...]

9-11 9 SOLUTIONS TO COMMON PROBLEMS Troubleshooting Paper feeding problems ______________________ ❏ Paper does not load. The multi-purpose tray may contain too many sheets. • Make sure the paper stack in the multi-purpose tray does not exceed the paper limit mark ( P ). (see p. 1-11) Paper may not be loaded correctly. • Make sure the paper st[...]

9-12 Faxing problems ____________________________ Sending problems ❏ You cannot send a document. The fax may have overheated. • Unplug the fax and let it cool for several minutes. Then plug it back in and try sending again. The fax may not be set for the type of telephone line in use (pulse/tone). • Make sure the fax is set for the correct te[...]

9-13 Troubleshooting 9 SOLUTIONS TO COMMON PROBLEMS ❏ Cannot send using Error Correction Mode (ECM). The receiving party’s fax machine may not support ECM. • If the receiving party’s fax machine does not support ECM, then the document is sent in normal mode without error checking. ECM may be disabled. • Make sure ECM is on. (see ECM TX, p[...]

9-14 ❏ The fax does not switch automatically between telephone and fax reception. The fax may not be set to switch automatically between telephone and fax reception. • For the fax to switch automatically, the receive mode must be set to FAX/TEL AUTO SW (Fax/Tel mode) or ANS.MACHINE MODE (see Chapter 7). If you have set ANS.MACHINE MODE, check t[...]

9-15 Troubleshooting 9 SOLUTIONS TO COMMON PROBLEMS ❏ Faxes do not print. The BJ cartridge may not be installed properly. • Make sure the BJ cartridge is installed properly. (see p. 1-9) • Be sure to remove the orange protective tape from the BJ cartridge before you install it. (see p. 1-9) The BJ cartridge print head may need cleaning. • C[...]

9-16 Copying problems ___________________________ ❏ The fax will not make a copy. The BJ cartridge may need to be replaced. • Determine if the problem is with the BJ cartridge and replace if necessary. (see p. 9-8) The document may not have been loaded correctly into the Automatic Document Feeder (ADF). • Remove the document, stack it if nece[...]

9-17 Troubleshooting 9 SOLUTIONS TO COMMON PROBLEMS Print quality problems _______________________ ❏ The print quality is not what you expect; print is not clear, is splashed, or blurred, has missing dots or white streaks. The paper you are using may not be supported by the fax. • Make sure you are using the recommended paper. (see pp. 1-11, 4-[...]

9-18 LCD messages The following messages are displayed on the LCD when the fax is performing a function or encounters an error. The error code appears in the activity report. (see p. 8-8) Message Error Code Cause Action A UTO REDIAL – The f ax is waiting to redial the receiving number because the line was b usy or the receiving par ty did not ans[...]

9-19 LCD messages 9 SOLUTIONS TO COMMON PROBLEMS CAR TRIDGE JAMMED – The cartr idge holder cannot mov e. This is normally due to a paper jam. Clear the paper jam or whate v er is obstructing the car tridge holder and then press [Star t] and star t again. Do not attempt to mov e the car tridge holder manually . CHANGE CAR TRIDGE – Y ou pressed [[...]

9-20 CHECK PRINTER (Continued) – The BJ cartr idge ma y be def ective . Press [Star t]. Reinstall the BJ car tridge (see p . 1-8) and star t again. In either case, if the error does not clear , tr y unplugging the f ax. W ait se ver al minutes , then plug it back in. Also , tr y replacing the BJ car tridge with a new one. (see p . 9-8) – The wa[...]

9-21 LCD messages 9 SOLUTIONS TO COMMON PROBLEMS ECM TX – The f ax is sending a document using Error Correction Mode (ECM). ECM transmissions ma y take longer than normal transmissions. T urn off ECM if you need to transmit quic kly , or if you know y our local lines are in good condition. (see ECM TX, p . 8-4) LOAD P APER – The multi-purpose t[...]

9-22 NO T A V AILABLE – In manual sending, y ou entered a speed dialling number under which a group is registered. Use regular dialling, or enter a one-touch speed dialling button or coded speed dialling code that only has one f ax/ telephone number registered. PUT IN CAR TRIDGE – There is no BJ cartr idge installed in the f ax. Install the BJ [...]

9-23 9 SOLUTIONS TO COMMON PROBLEMS In case of a power failure The user data settings and registered data for one-touch speed dialling, coded speed dialling and group dialling are saved during a power failure using a built-in battery. However, documents stored in the fax memory will be deleted. If a power failure occurs or the power is turned off, [...]

9-24[...]

A Options Appendix Options Optional handset ......................................................... A-2 Package contents ................................................................... A-2 Attaching the handset to your fax ........................................... A-3 Maintaining your handset ................................................[...]

A-2 Optional handset An optional handset is available for connection to your fax. Contact your local authorised Canon dealer for more information on purchasing this option. Package contents ___________________________ Make sure your handset package includes the following items: If anything is damaged or missing, notify your local authorised Canon d[...]

A-3 Optional handset A Options Attaching the handset to your fax _____________________ Follow this procedure to attach the handset to your fax. 1 Use a ball point pen to remove the two covers on the left side of the fax. 2 Remove the screws from the plugs and insert the plugs into the holes on the handset cradle. Then insert the plugs (with the han[...]

A-4 Maintaining your handset _____________________ To maintain your handset in top working condition, be sure to follow these guidelines. • Do not leave your handset exposed to direct sunlight. • Do not install your handset in hot or humid conditions. • Do not spray aerosol polishes on your handset since they may enter the holes on your hands[...]

S-1 Specifications Specifications are subject to change without notice. Scanning sheet size: Width: Max. 216 mm Min. 205 mm Thickness: Max. 0.13 mm Min. 0.08 mm Effective scanning size: Width: 208 mm Effective printing size: Width: 203.2 mm Transmission time: G3 ECM MMR: Approx. 6 seconds* Scanning line density: Horizontal: 8.00 dots/mm Vertical St[...]

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I-1 Index u u button 2-3, 8-2 d d button 2-3, 8-2 l l button 2-3, 2-6, 2-7 r r button 2-3, 2-6, 2-7 t (extension phone) jack 1-5 h (optional handset) jack 1-5 L (telephone line) jack 1-5 A AC power cord, connecting 1-7 Access password, changing 8-14 Access type, registering 1-14, 1-15 ACTIVITY REPORT description 8-8 printing 8-7 sample 8-8 setting [...]

I-2 Index setting scanning contrast 6-2, 6-3 Cord, power 1-7 Correcting mistakes 2-7 Country, setting 1-7 Customer support vii D D.T. button 2-3, 2-19 DATA ERROR message 9-20 Data Registration button 2-3, 8-2 DATA REGISTRATION menu 8-2 DATE & TIME setting 2-9, 8-3 Date, setting 2-9 DATE SETUP setting 8-6 Delayed Sending 6-15, 6-16 cancelling 6-[...]

I-3 Index H Handling and maintenance, safety instructions viii Hook button 2-4, 6-6 I Image Quality button 2-4, 5-2, 6-2 INCOMING RING setting 8-5 Installing, BJ cartridge 1-8 to 1-10 J Jack t (extension phone) 1-5 h (optional handset) 1-5 L (telephone line) 1-5 Jams clearing 9-2, 9-3 in ADF 9-2 in multi-purpose tray 9-3 K KEYPAD VOLUME setting 8-3[...]

I-4 Index P Paper guide 2-2 guidelines 1-11 limit mark ( See Paper limit mark) loading 1-11, 1-12 loading in multi-purpose tray 1-12 quantity 4-2 requirements 4-2 rest 2-2 size 4-2 thickness lever ( See Paper thickness lever) weight 4-2 Paper feeding problems 9-11 Paper limit mark 1-11, 1-12 Paper rest 2-2 PAPER SIZE setting 8-5 Paper thickness lev[...]

I-5 Index RX REDUCTION setting 8-5 RX (Reception) REPORT description 8-12 setting 8-4 RX RESTRICTION description 8-5 setting 7-13 RX SETTINGS menu 8-2 menu list 8-5 RX START SPEED setting 8-6 S Safety instructions handling and maintenance viii location ix power supply ix SCAN CONTRAST setting 8-3 Scanning contrast, setting 6-2, 6-3 document require[...]

I-6 Index VOLUME CONTROL setting 8-3 VOLUME CONTROL setting 8- 3 W WAIT COOLING message 9-22 Warranty 1-2 Weight document 3-2 fax ix, S-1 paper 4-2[...]