Canon FAX-L2000IP manual

FAX-L2000/L2000IP Quick Reference Guide Canon[...]

Manuals for the Machine The manuals for this m achine are divided as follows. Please refe r to them for detail ed information. The manuals supplie d with optional equipment are includ ed in the list below. Depending on the sy stem configuration and product purchase d, some manuals may not be need ed. Guides with this sy mbol are printed manual s. C[...]

1 2 3 4 5 How This Manual Is Organized Before You Start Using This Machine Documents and Print Media Basic Operations Mainte nanc e Troubleshooting Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Considerable e ffort has be en made to en sure that this manual is free of inac curacies an d omission s. Howeve r, as we are c onstant ly improving our[...]

iv Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii Symbols Used in Thi s Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

v Parts of the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17 Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17 Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

vi Using Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21 One-Touch Speed Diali ng . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21 Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23 Using[...]

vii Preface Thank you for purchas ing the Canon FAX-L2000/ L2000IP. Please read this manual thoro ughly before operating the mac hine in order to famili arize yourself with it s capabilities , and to make the mo st of its many functions. Thi s manual focuses on the basic operatio n of all functions of your machin e. Refer to the other manuals for i[...]

viii Legal Notices Laser Safety This Product is certif icated as a Class Ι laser product under EN608 25-1:1994. This me ans that the Product does no t produce hazardous l aser radiation. Since radiation e mitted inside the Produ ct is completely confined within pr otective housin gs and external covers, th e laser beam cann ot escape from the mac [...]

ix International Energy Star Program As an E NERGY S TAR ® Partner, Canon ha s determined that the FAX- L2000/L2000IP me et the E NERGY S TAR ® guidelines for energy efficiency. The International E NERGY S TAR ® Office Equipment Program is an international pro gram that promotes ene rgy saving through the use of computers and o ther office equip[...]

x Disclaimers The information i n this document is subject to change wit hout notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS M ATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PAR TICULAR PURPOSE O F USE OR AGAIN[...]

xi Legal Limitations on the Usage of Your Product and the Use of Images Using your produc t to scan, print or otherwi se reproduce certain d ocuments, and th e use of such images as s canned, printed o r otherwise reproduce d by your product , may be prohibit ed by law and may result in criminal and/or civil l iability. A non- exhaustive li st of t[...]

xii Important Safety Instructions Please read these "Im portant Safety Instructions " thoroughly before op erating the machine . As these instructi ons are intended to prev ent injury to the user or other person s or destruction of property, always p ay attention to the se instructions. Als o, since it may res ult in unexpected accidents [...]

xiii • Do not install the machine in the fo llowing locations: - A damp or dusty location - A location near water faucets or water - A location exposed to direct sunlight - A location subject to high t emperatures - A location near open flames Power Supply WA R N I N G • Do not damage or modify the po wer cord. Also, do not place heavy objects [...]

xiv Handling WA R N I N G • Do not attempt to disassemble o r modify the machin e. There are high- temperature and high-voltage components inside the ma chine which may result in a fire or electrical shock. • If the machine makes strange noises, or gives off smoke, heat, o r strange smells, immediately disconnect the power cord from the power o[...]

xv Maintenance and Inspections WA R N I N G • When cleaning the machine, disconnect th e power cord. Failure to observe these steps may result in a fire or electrical shock. • Disconnect the power cord from the power o utlet regularly, and clean the area around the base of the power plug' s metal pins and the power out let with a dry cloth[...]

xvi • When removing paper which has become jammed in side the machine, remove the jammed paper gently to prevent the toner on th e paper from scatte ring and getting into your eyes or mouth. If the toner gets into your eyes or mouth, wash them immediately with cold water and immediately consult a physician. • When loading paper or removing jamm[...]

CHAPTER 1-1 1 Before You Start Using This Machine This chapter descri bes what you sho uld know before using th is machine, s uch as how to install the machine, and h ow to turn ON the main power. We also show yo u the parts and their fun ctions of the ma chine, and how to use th e menus and operation keys . The machine is hea vy. Be sure to foll o[...]

Unpacking: Have You Got Everything? 1-2 Before You Start Using This Machine 1 Unpacking: Have You Got Everything? As you unpack the machine, save the carton and packing mate rial in case you want to move or ship the machi ne in the future. Ask someone to help y ou remove all the ite ms from the box. CA UTION • Lifting the main un it requires two [...]

Unpacking: Have You Got Everything? 1 Before You Start Using This Machine 1-3 2 Take out the doc ument output tr ay, document feede r tray, documentation a nd destination labels, telephone line an d power cord, and FX7 To ner Cartridge i n its protec tive bag. Remo ve the four polystyr ene plastic blocks po sitioned on top of the main unit. *The sh[...]

Unpacking: Have You Got Everything? 1-4 Before You Start Using This Machine 1 4 Lift and remove the top ca rton. 5 Lift the main unit by grippin g the handles on its righ t and left sides. (See “ Moving th e Machine” , on p. 1-1.) Main Unit Main Unit Handle Handle[...]

Unpacking: Have You Got Everything? 1 Before You Start Using This Machine 1-5 For the FAX-L2000/ L2000IP Check each item aga inst this list as you remove it from the box. • One main unit • One document feed er tray Remove the tape on the back of the tra y before attaching it to the main unit. • One document output tray • One power cord* •[...]

Unpacking: Have You Got Everything? 1-6 Before You Start Using This Machine 1 • Two sheets of des tination labels • Two sheets of cas sette handling prec aution label • One FX7 Toner Cartridg e For the FAX-L2000I P Only • Two CD-ROMs • One Setup Guide Consumable • Canon FX7 Toner Cartridge NO TE • For optional equipment available, see[...]

Removing the Shippi ng Material 1-7 1 Before You Start Using This Machine Removing the Shipping Material All shipping ma terial must be remov ed. The shipping material is atta ched inside the main unit and inside the p aper cassettes to pro tect delicate pa rts from vibration s during shipping. Shipping Tape 1 Remove all shippi ng tape from the uni[...]

Removing the Shipping Material 1-8 Before You Start Using This Machine 1 2 Close th e ADF cover. 3 Open th e printer c over. 4 Remove the ship ping tape of th e MP tray and the pr inter cove r. 5 Close the pr inter cove r. Packaging Material from the Paper Cassettes If your machine co mes with more than one paper c assette, you can u se this pr[...]

Removing the Shippi ng Material 1 Before You Start Using This Machine 1-9 2 Remove the ship ping tape. 3 Set the paper cassette down on a flat, sta ble surf ace. 4 Remove the tape and orange key at tached to the paper cass ette. To remove the oran ge key: While press ing down on the bottom meta l plate with one hand, turn the orange key counter-c l[...]

Removing the Shipping Material 1-10 Before You Start Using This Machine 1 5 Select your la nguage fro m the supp lied cassett e handling precautio n label an d stick it to the part of the paper cass ette indicated in t he illustration belo w. 6 Reinsert the pa per casse tte into the machine. For more details on how to reinsert the pa per cassette[...]

Assembling the M achine 1-11 1 Before You Start Using This Machine Assembling the Machine Follow the instruc tions in this sect ion to help you ass emble the machine, a nd prepare it fo r full operation. Installing the Toner Cartridge Install only a Canon FX7 Toner Cartridge i n your machine. CA UTION • Installing any other type of cartridge in t[...]

Assembling the Machine 1-12 Before You Start Using This Machine 1 3 While holdi ng the cartri dge by the ends , rock it gently five or six times to distribu te the to ner even ly inside the cart ridge. 4 Place the car tridge on a st able, fla t, clean sur face, and sn ap the tab on th e side to detach it from the cartridg e. 5 As you steady th [...]

Assembling the M achine 1 Before You Start Using This Machine 1-13 6 Insert the ca rtridge in the direct ion indicated by the arrow, with the FX7 toner label on th e cartridge facing up. Gently slide the tone r cartridge into the machine un til it is completel y down and in a level po sition. CA UTION • To avoid pinching your fingers between th[...]

Assembling the Machine 1-14 Before You Start Using This Machine 1 7 Close the pr inter cove r. IMPORT ANT • If the printer cover does not close completely, do not force it down. Remov e the toner cartridge and insert it again. • To avoid exposing the light-sensitiv e dr um, never leave the printer cover open. • The machine will not operate if[...]

Assembling the M achine 1 Before You Start Using This Machine 1-15 Attaching the Document Feeder Tray NO TE • Remove the tape on the back of the tray before attaching it to the main un it. 1 Slide one side into pos ition first , then the other side . Turning the Power ON 1 Connect the powe r cord to t he power sock et on the back of the main unit[...]

Assembling the Machine 1-16 Before You Start Using This Machine 1 NO TE • There is no power switch on the main unit. • The message below appears while it takes a few seco nds for the machine to warm up. • When you connect the power cord to an AC outlet for the first time after purchase, <DISPLAY LANGUAGE> will appear in the LC D di spla[...]

Parts of the Machine 1-17 1 Before You Start Using This Machine Parts of the Machine The illustration s below are those of the FAX-L2000/L2000IP with the optional handse t kit installed. Front View [...]

Parts of the Machi ne 1-18 Before You Start Using This Machine 1 a Document Feeder Tray Holds documents for scanning. b Document Extension Tray Open to support l ong documents d uring scanning. c Documen t Guides Adjust to the width of the document . d ADF (Automatic Document Feede r) Cover Provides acces s to help you clear p aper jams, and clean [...]

Parts of the Machine 1 Before You Start Using This Machine 1-19 Rear View a Face-Up Tray Holds printed docu ments after they a re ejected from the machine. b Power Socket Connect the power cord here. c Telephone Line Jac k (L1) Connect the tele phone line here. d Handset Jack Connect the opti onal handset or an extension tel ephone.[...]

Operation Panel Part s and Functions 1-20 Before You Start Using This Machine 1 Operation Panel Parts and Functions This section pr ovides you with the na mes and functio ns of the operatio n panel keys, and explains all the parts on the ope ration panel. One-Touch Panels Closed Enter / Cancel Value Shift PRT .Message Go Item Menu On Line Job Ala[...]

Operation Pane l Parts and Functions 1 Before You Start Using This Machine 1-21 a Printer Operation Panel These keys contro l the printing function of the machine. For d etails, see the PCL Printer Guide . For the FAX-L2000, the installation of the optional FAX-L2000 Printer Kit is neces sary to use these k eys. b (Counter Check) Press to check th [...]

Operation Panel Part s and Functions 1-22 Before You Start Using This Machine 1 One-Touch Panels Opened u Direc tory Enables you to se arch for fax/teleph one numbers by the na me under which they are registered for sp eed dialing, and then use the number for dialing. v Monitor Press to check th e fax transmission or copying status . w Delete Fil[...]

Operation Pane l Parts and Functions 1 Before You Start Using This Machine 1-23 a Data Registration Starts data registrati on for speed dial ing, sender informatio n, and other important settings for send ing and receiving. b Delayed Transmission Sets a time for dela yed sending. c Advanced Communication Press to set a docume nt for advanced commun[...]

Using the Menus a nd Operation Panel Keys 1-24 Before You Start Using This Machine 1 Using the Menus and Operation Panel Keys This section pr ovides a brief overv iew on how to use the opera tion panel keys to open menus, make selections , and register data. General Guidelines for Registering Information Always keep these poi nts in mind while yo u[...]

Using the Menus and Operation Pan el Keys 1 Before You Start Using This Machine 1-25 3 Press [ ▼ ] or [ ▲ ] to dis play the n ame of the desired me nu title. There are eight Add itional Functions m enu items for Data Registration. NO T E • Displaying menu names with [ ▼ ] or [ ▲ ] is rotational. If you press [ ▼ ] with the last menu nam[...]

Using the Menus a nd Operation Panel Keys 1-26 Before You Start Using This Machine 1 Entering Names for Registration When you come t o a step that requir es entering a name for d ata registration, follow the procedure below. In a display that req uires a name entry, the le tter or number in the upp er right corner of the LCD display tells you the e[...]

Using the Menus and Operation Pan el Keys 1 Before You Start Using This Machine 1-27 3 Enter the nex t letter, if necessary. If the next lette r you want to enter is under the same key you just pressed, press [ ] to move the cu rsor to the right one space. Then, press th e key repeatedly until th e letter you want app ears. If the next let ter you [...]

Using the Menus a nd Operation Panel Keys 1-28 Before You Start Using This Machine 1 Operation Panel Key Su mmary Table When you come t o a step where you must enter a number or name for dat a registration, refer to the table below. ■ Ke ys for Registering Inf ormation Key Description ▲ ▼ The search keys display the next or previous menu item[...]

Setting the Displa y Language and Country 1- 29 1 Before You Start Using This Machine Setting the Display Language and Country When you connec t the power cord to an AC outlet for the first time , you need to select the language for the LCD di splay. For some co untries, you also ne ed to select the country where you are using the FAX-L20 00/2000IP[...]

Setting the Display Language and Country 1-30 Before You Start Using This Machine 1 NO T E • If your country name does not appear, select <OTHERS> . • To check the settings made by the country sel e ction, you can print the User's Data List. (See Chapter 12, “Printing Report and Lists”, in the Facsimile Guide .) • You can chang[...]

CHAPTER 2-1 2 Documents and Print Media This chapter descri bes how to place original docume nts, the types of documents you can load on the machine, th e types of paper you can use with the machine, and how to l oad them. This section e xplains how to place your documents on the machine. Preparing the Document Follow these simple guidelines to c h[...]

Setting a Document 2-2 Documents and Prin t Media 2 NO TE • The document guides on the document feeder tray can be adjusted to fit the width of nons tandard size paper. For best results, all of the sheets in the stack should be of the same width. • Although the document guides on the document feeder tray indi cate that 11" x 17" paper[...]

Setting a Document 2- 3 2 Documents and Prin t Media 2 Adjust the documen t guides to fit t he width of your documen t. IMPORT ANT • Do not set the document guides so tight against the sides of the document, that the document bends. 3 Make sure the d ocument is below the l oad limit mar ks for A4/LT R sizes.[...]

Setting a Document 2-4 Documents and Prin t Media 2 4 Insert the document fully into th e feeder until the leading e dges of the d ocument s tops. The following m essages appear on the LCD display: NO T E • If the machine already displays <DOCUMENT READY> before y ou set your document, a small-sized document, such as a STM T document, may h[...]

Setting a Document 2- 5 2 Documents and Prin t Media NO T E • If the other party does not have the Ultra Fine setting, and you send a document with ‘Text/Photo’ set as the document type setting and ‘Ultra Fine’ is set for the resolution setting, the image the other party receives reproduces at the other party’s m aximum resolution setti[...]

Loading Paper 2-6 Documents and Prin t Media 2 Loading Paper This section desc ribes how to load p aper into the paper c assettes. NO TE • For instructions explaining how to load paper into the MP tray, s ee Chapter 2, “Getting Started”, in the Reference Guide. Paper Cassettes If your machine com es with more than o ne paper cassettes, you ca[...]

Loading Paper 2-7 2 Documents and Prin t Media 1 Pull out the p aper casset te from the main unit . 2 Confirm that t he paper g uides inside the paper cassette are set to the size of th e paper you are loading. If the setting is c orrect, proceed to step 3. If the settin g is not correct, set the paper guides to ma tch the size of the paper that [...]

Loading Paper 2-8 Documents and Prin t Media 2 3 Before you loa d a stack of pape r into th e paper casset te, tap the leading edge of the pape r stack on a fla t surface so that the edges ar e evenly ali g ned. 4 Press down the i nside plate of the paper ca ssette. 5 Load the st ack of pape r into the pa per casset te with the s ide you want to p [...]

Loading Paper 2-9 2 Documents and Prin t Media IMPORT ANT • Make sure that the stack of paper is below the paper limit mark s and hooks at the back of the cassette. • Press the paper stack down to make sure it has a clearanc e of approximately 1 mm from the hook of the paper size rear guide. 6 Reinsert t he paper casse tte into the main unit. A[...]

Loading Paper 2-10 Documents and Prin t Media 2 Setting the Paper Size for the Paper Cassettes This section desc ribes the procedu re to set the size of t he paper you load in the paper casset tes. Each time you chang e the size of the paper you loa d in the paper casse ttes, it is necessa ry to change the paper siz e setting using the CASSETTE men[...]

CHAPTER 3-1 3 Basic Operations This chapter descri bes what you sho uld know before using th is machine for faxing, and the fl ow of basic fax operatio ns. We also show yo u the basic procedure s for using the m achine as a copier. For detailed info rmation on all fa x/copying function s, see the Fa csimile Guide .[...]

Registering the Send er Information (TX TERMINAL ID) 3-2 Basic Operation s 3 Registering the Sender Information (TX TERMINAL ID) This section expl ains what you sho uld know before us ing this machi ne for faxing. Register your sender in formation such as fax/telephone number and date and tim e, which will be printed on the d ocument the other part[...]

Registering the Sender Inf ormation (TX TERMINAL ID) 3-3 3 Basic Operation s NO TE • For documents that you receive, you can turn ‘ON’ the RX PAG E FOOTER feature which displays the date, time received, transaction number, and page number in the lower right corner of the document. (See Chapter 11, “Summary of Important Settings,” in the F[...]

Registering the Send er Information (TX TERMINAL ID) 3-4 Basic Operation s 3 6 Press [OK]. The message <DATA ENTRY OK> appears on the L CD display for a few seconds. 7 Press (Sto p) to retu rn to the Standby mode. Registering the Ma chine’s Telephone Number and Unit Name Follow this proce dure to register the number of your own m achine, an[...]

Registering the Sender Inf ormation (TX TERMINAL ID) 3-5 3 Basic Operation s 5 Press [ ▼ ] or [ ▲ ] until <1.TEL L INE SETTINGS> appe ars ➞ pre ss [OK]. 6 Press [ ▼ ] or [ ▲ ] until <1.USER T EL NO.> appears ➞ press [ OK]. 7 Enter the unit’s telep hone number (up to 20 digits ) using the numeric keys ➞ pr ess [OK]. The u[...]

Registering the Send er Information (TX TERMINAL ID) 3-6 Basic Operation s 3 10 Enter the unit’ s name (up to 24 ch aracters) using the numeric keys ➞ press [OK] . You can enter let ters in upper or lower case, and numbers. In the upper righ t corner of the LCD displ ay you should see t he letter A. This means you are in the upper case letter e[...]

Checking and Setti ng the Telephone Line 3- 7 3 Basic Operation s Checking and Setting the Telephone Line If you are not sure what type of telephone l i ne you have, c heck with your local telephone company. To ope rate the machine, you must know if the machine is co nnected to a tone o r rotary pulse lin e. The machine ca n be set to operate with [...]

Checking and Settin g the Telephone Li ne 3-8 Basic Operation s 3 5 Press [ ▼ ] or [ ▲ ] to select <TOUCH TONE> or <ROTARY PULSE> ➞ press [ OK]. 6 If you want to se lect th e transmissi on speed, pre ss [ ▼ ] or [ ▲ ] until <3.TX START SPEED > appear s ➞ pres s [OK]. NO T E • If your document transmissions are slow i[...]

Sending Documents 3-9 3 Basic Operation s Sending Documents This section expl ains how to dial a number for faxing. Using Regular Dialing When you com e to a step that requires dialing a number, you can dial the number wit h the keys on the numeric k eypad, just like y ou would when diali ng a telephone number. This is called “regular dialing”.[...]

Sending Documents 3-10 Basic Operation s 3 3 Press (S tart). The machine s tarts scanning the f irst page into memory. NO T E • To cancel sending a document or fax jobs, press (Stop) or [Monitor] ➞ follow any instructions on the LCD display. For details, see Chapter 3, “Sending Documents”, in the Facsimile Guide.[...]

Overview of Sending M ethods 3-11 3 Basic Operation s Overview of Sending Methods This section briefly descri bes the methods and advanta ges of the three main sending method s: Memory Sending, Di rect Sending, and Manu al Sending. ■ Memory Sending Memory Sending enables you to scan and send your documents fast, allowing you to g et your document[...]

Overview of Sendin g Methods 3-12 Basic Operation s 3 2 Specif y the dest ination. You can specify the destination using reg ular dialing, one-touch spe ed dialing, coded speed d ialing, access c ode dialing, grou p dialing, or direct ory dialing. (See “Using Regular Dialin g”, on p. 3-9, “U sing Speed Dialing”, on p. 3 -21, or “Using Dir[...]

Overview of Sending M ethods 3-13 3 Basic Operation s Direct Sending NO TE • Direct Sending scans and sends each page one at a time . • With Direct Sending, you can watch each page as it is scanned and sent. • Although Direct Sending is slower than Memory S ending, you can us e Direct Sending if you need to send an urgent document ahead of ot[...]

Overview of Sendin g Methods 3-14 Basic Operation s 3 4 Press (S tart). The machine d ials the other part y’s number and send s the fax. Each page i s sent as it is sc anned. A series of messa ges appear on the LC D display, and report the other party’s name, telephon e number, and trans action number. NO T E • When sending a small-sized docu[...]

What Is Speed Dialing? 3-15 3 Basic Operation s What Is Speed Dialing? Speed dialing ena bles you to streaml ine and customize dialing proc edures by registerin g a telephone number an d other important settings s o you can start a docum ent transmission while pressing only a few keys. The four methods o f speed dialing include: ■ One-Touch Speed[...]

Setting Up Speed Dialin g 3-16 Basic Operation s 3 Setting Up Speed Dialing This section expl ains how to set up the two speed diali ngs: One-Touch Speed D ialing, and Coded Speed Dialing. NO TE • For instructions explaining how to set up G roup Dialing and Access Code Dialing, see Chapter 2, “Using Speed Dialing”, in the Facsimil e Guide. On[...]

Setting Up Speed Dial ing 3-17 3 Basic Operation s NO T E • If the Network Kit (optional for the FAX-L2000) is installed on your machine, the following display appears when you press (OK). Pr ess (OK) again to start registration. 5 Press [ ▼ ] or [ ▲ ] until the one-touch speed dial ing key’s nu mber that you want to re gister appear s ➞ [...]

Setting Up Speed Dialin g 3-18 Basic Operation s 3 8 Press [ ▼ ] or [ ▲ ] until <2 .NAME> appear s ➞ press [OK]. 9 Enter a name (up to 16 characte rs) usin g the numeric ke ys ➞ press [OK]. For more informa tion on how to enter names, see “Ent ering Names for Registration”, on p. 1-26. The message <DATA ENTRY OK> appears on [...]

Setting Up Speed Dial ing 3-19 3 Basic Operation s 2 Press [ ▼ ] or [ ▲ ] until <2.CODED SPD DIAL> appears ➞ pres s [OK]. NO T E • If the Network Kit (optional for the FAX-L2000) is installed on your machine, the following display appears when you press (OK). Pr ess (OK) again to start registration. 3 Press (Coded Dial) ➞ ent er a t[...]

Setting Up Speed Dialin g 3-20 Basic Operation s 3 NO T E • To correct the entered number, press [ ] to move the cursor to the digit you want to correct ➞ press [Delete] ➞ enter the correct number. • If you make a mistake, press (Clear) to delete the number ➞ enter the correct number. 6 Press [ ▼ ] or [ ▲ ] until <2 .NAME> appea[...]

Using Speed Dialing 3- 21 3 Basic Operation s Using Speed Dialing Follow the procedure s in this section to us e the speed dial ing: One-Touch Speed Di aling, and Coded Speed Dialing. If yo u forget where a number is reg istered, you can find it an d dial it with directory dialing. (Se e “Using Directory Dialing”, on p. 3-25.) NO TE • For ins[...]

Using Speed Dialing 3-22 Basic Operation s 3 If you do not s ee the number of the key you want , open the first or sec ond one- touch speed d ialing panel to s ee more keys. After five seconds , the machine starts to send th e document. If you are usin g Direct Sending, yo u will see a series o f brief, alternating messages th at tell you the mach [...]

Using Speed Dialing 3- 23 3 Basic Operation s Coded Speed Dialing Follow this proce dure to start a trans mission and send a document by pressing (C oded Dial) followed by a three dig it code. IMPORT ANT • To use this feature, you must first register a telephone number for coded speed dialing. (See “Coded Speed Dialing”, on p. 3-18.) 1 Place [...]

Using Speed Dialing 3-24 Basic Operation s 3 NO T E • To start scanning immediately, press (Start). Otherwise, the machine waits five seconds before it starts to scan. This timeout feature c an be turned ‘OFF’. (See Chapter 11, “Summary of Important Settings,” in the Facsimile Guide.) • The machine does not start dialing until y ou pl a[...]

Using Directory Dialing 3-25 3 Basic Operation s Using Directory Dialing Follow this proce dure to look up the othe r party’s name and retrieve the number fo r dialing. This feature is conv enient when you know the other party’s name, b ut cannot recall the o ne- touch speed dialin g key, the code for coded speed dial ing, or group dialing wher[...]

Using Dire ctory Dial ing 3-26 Basic Operation s 3 4 Press [ ▼ ] or [ ▲ ] to scroll thro ugh the other na mes ➞ pres s [OK]. NO T E • The names for one-touch speed dialing numbers are prefixed with two digits, and the names for coded speed dialing numbers are pr efixed with an asterisk ( ) and three digits. • If the display does not chang[...]

Receiving Documents 3-27 3 Basic Operation s Receiving Documents You can receive document transmiss ions automatica lly or manual ly. This secti on explains the Automatic Receive mode. NO TE • To use Manual Receive mode, it is required to ins tall the optional handset kit or connect an ext ension telephone to answer telephone calls. • For instr[...]

Receiving Docume nts 3-28 Basic Operation s 3 • The toner cartridge has run out of toner while printing a document: Open the printer cover and replace the toner cartri dge. As soon as you close the c over, the machine returns to the Standby mode and the remainder of the document in memory starts printing automatically. (See “Changing the Toner [...]

Making Copies 3- 29 3 Basic Operation s Making Copies Follow this proce dure to use the machi ne as a copier. NO TE • Before you set your document on the machine fo r copying, see the guidel ines to c heck your document. (See “Preparing the Document”, on p. 2-1.) 1 Place your documents on the machine. For details on how to place yo ur documen[...]

Making Copies 3-30 Basic Operation s 3 NO T E • In order to select ‘MP TRAY’ , MP TRAY must be set to ‘USE’ from the PAP ER SETTINGS menu. (See Chapter 2, “Getting Started”, in the Reference Guide.) 5 Enter the number of copies (01 to 99) using the numeric keys. NO T E • If you make a mistake and want to enter a different copy quant[...]

CHAPTER 4-1 4 Maintenance This chapter descri bes how to change the toner cartridge, and perform routine cleaning. When the toner runs low in the toner cartr idge, the message <REPLACE CARTRIDGE> is displayed. NO TE • The machine may be set to c ontinue printing or st ore the remainder of a document being received into memory. (See Chapter [...]

Changing the Toner Cartri dge 4-2 Maintenance 4 2 Open the printer cov er, remove the old cart ridge, and discard it. W ARNING • Do not incinerate the cartridge. Scatte red toner po wder is h ighly flamm able. • Do not burn or thr ow used toner cartrid ges in to open flames, as they may cause the toner remaining inside the cartridges to ignit e[...]

Periodic Cleaning 4- 3 4 Maintenance Periodic Cleaning Follow these si mple procedures to k eep the machi ne clean and operati ng smoothly. Before y ou clean the mach ine, print all of t he documents receiv ed and stored in memory. Cleaning the Transfer Guide Area 1 Disconnect the power c ord of the main unit from the powe r source. 2 Lift the docu[...]

Periodic Cleaning 4-4 Maintenance 4 4 Using a dr y , lint-free cloth, wipe any dust off the si lver metal pl ate of the tran sfer guide . 5 While holding the green la bel, flip the trans fer guide up to its fu ll extent . Wipe the edge of the tran sfer guid e with a soft, cl ean cloth, to remove toner and paper dust f rom both sides of th e transfe[...]

Periodic Cleaning 4- 5 4 Maintenance 7 Reinsert t he toner cart ridge in to the main unit. 8 Close the printer cover , lower the documen t output tray and document feed er tray. Then, connect the power cord of the main unit to the power source . Cleaning the Scanning Area Periodically chec k the scanning glass, the white scan ning strip, and roller[...]

Periodic Cleaning 4-6 Maintenance 4 2 Gently open th e top unit of th e ADF cover, as sh own in the illustration be low. CA UTION • Be sure not to o pen the ADF cover f ully to the extent that the lower unit is lifted, as shown in the illustration on the right. Th e lower unit may fall heavily when you unlock the ADF cover in step 3. 3 Releas e t[...]

Periodic Cleaning 4- 7 4 Maintenance 4 Open th e top unit of th e ADF co ver, and clean a ll the roll ers. Use a dry cloth to wip e clean the underside of the ADF cover and to wipe up the paper dust a round the rollers. 5 Gently close th e top unit of the ADF cover unt il you hear it l ock. CA UTION • Make sure that the top unit of the ADF co ver[...]

Periodic Cleaning 4-8 Maintenance 4 7 While holdin g the ADF co ver open with o ne hand, use one fi nger of your other hand to gently push in the blac k, plastic loop to separate it fr om the stub on the machine. 8 Gently lift th e ADF cover up to its full op en position .[...]

Periodic Cleaning 4- 9 4 Maintenance 9 Use a soft, dry cloth to wipe cl ean the scanning gla ss, the white strip above, the r ollers, and the ar ea around the s canning glass. Use a soft, dry clot h that will not scratch the scanning glass to wipe clean the underside of the ADF co ver and to wipe up the paper dust ar ound the rollers. NO T E • If[...]

Periodic Cleaning 4-10 Maintenance 4 11 Place the end of the black, plastic lo op over the end of the stub, so that it st ays in pla ce. 12 Close the ADF cover, and press do wn on it slightly until you hear it lock int o place. Th en, lower th e document f eeder tray. IMPORT ANT • Make sure that you have put the black, pl astic l oop back in plac[...]

Periodic Cleaning 4- 11 4 Maintenance Cleaning the Roller If black strea k appears on outputs , the fixing ro ller in the mai n unit may be di rty. In such a case, clean the roller. Load A4 size paper in the MP tray to clean the roller. IMPORT ANT • Only A4 si ze paper can be used to clean the roller. NO TE • It takes about 130 seconds to clean[...]

Periodic Cleaning 4-12 Maintenance 4 3 Load a A4 size pap er into the MP tr ay. 4 Open all thre e one-touch sp eed dialin g panels. 5 Press [Data Registration ]. 6 Press [ ▼ ] or [ ▲ ] until <7.ADJUST/CLEAN> appears ➞ pre ss [OK]. 7 Press [ ▼ ] or [ ▲ ] until <1.ROLLER CLEANING> appears ➞ press [OK]. The machine s tarts clea[...]

CHAPTER 5-1 5 Troubleshooting This chapter descri bes what to do in re sponse to a pape r jam in the main uni t. For the other proble m s not described he re such as an erro r code and error mes sage display, refer also to the Troub leshooting section in the other manuals. To prevent frequent paper ja ms during documen t scanning, always check the [...]

Clearing Document Fe ed Jams 5-2 Troubleshooting 5 3 Pull the docu ment straig ht out to remove it. NO T E • Always open the ADF cover before you attempt to remove a jammed document. 4 Close the ADF cover, and press down on it gently until you hea r it lock int o place.[...]

Clearing Printer Feed Jams 5-3 5 Troubleshooting Clearing Printer Feed Jams Observe these guidelines when you are inspecting th e machine for pri nter feed jams: • If the paper jam o ccurred as a result o f a power failure, rest ore power to the main unit by reconnecting i t to the power source before you follow th e procedure below. • Make sur[...]

Clearing Printer Feed Jam s 5-4 Troubleshooting 5 Locating a Paper Jam A paper jam can oc cur in any of the following locations shown below. You sho uld check eac h location for jammed paper, and remove it carefully. If a pap er jam occurs i n any of the areas shown below, use th e table to direct y ou to the proper sectio n to help you clear the j[...]

Clearing Printer Feed Jams 5-5 5 Troubleshooting Face-Up Tray Area 1 Gently pull out the jammed paper. IMPORT ANT • If the jammed paper cannot be easily removed, do not forc e it out. This happens when the trailing edge of the paper is still within the p aper feed area. Follow the procedure from step 2 on p. 5-5 (“Output Tray Area”) to remove[...]

Clearing Printer Feed Jam s 5-6 Troubleshooting 5 2 Hold up the face -up tray sl ightly a to release the lo ck pin b c which is located on the ri ght side of th e tray. NO T E • When you release the lock pin on the face-up tray, be sure to firmly hold the face-up tray and lower it down slowly. 3 Remove the jammed paper. ● If you can see t he ed[...]

Clearing Printer Feed Jams 5-7 5 Troubleshooting ● If you c annot see the edge of th e paper: ❏ Pull the paper up us ing both hands. ❏ After the paper’s edg e has rolled out, pull the paper forward care fully. IMPORT ANT • If you cannot see the paper, check the imaging area. (See “Imaging Area”, on p. 5-8.) • The pressure from the p[...]

Clearing Printer Feed Jam s 5-8 Troubleshooting 5 4 Close the fa ce-up tray. The hooks auto matically ca tch the lock pins. Imaging Area 1 Lift the document fe eder tray and docu ment output tray . 2 Open the p rinter co ver, and r emove the toner cart ridge. IMPORT ANT • Store the toner cartridge in its original protective bag to avoid exposure [...]

Clearing Printer Feed Jams 5-9 5 Troubleshooting 4 If you do no t see the edge of the paper, fli p the transfer guide a up holding it by the green la bel, and remove the jammed paper b . After the paper’s b ack edge has come out, slowly pull the paper forward and out of the main unit. CA UTION • The toner fixing unit and its su rroundings insid[...]

Clearing Printer Feed Jam s 5-10 Troubleshooting 5 NO T E • If the paper does not come out easily , or you cannot grasp the edge of the paper easily, do not force it out. Proceed to step 2. ● If you c annot see the edge of th e paper: ❏ Proceed to step 2. 2 Lift the doc ument feeder tray and do cument outp ut tray, open the printer co ver, an[...]