Canon MX700 manual

series Quick St art Guide Quick S t art Guide Office All-In-One series QT51395V01 QT5-1395-V01 XXXXXXXX © CANON INC. 2007 PRINTED IN THAILAND The following ink tanks are compatible with this product. For information on prod uct specificat i ons, please visit our website at www .usa.canon.com[...]

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Office All-In-One Quick St art Guide serie s[...]

Canon PIXMA MX700 series Office All-In-One Quick S tart Guide. Copyright This manual is copyrighted by Canon U.S.A., Inc. wi th all rights reserved. Under the copyright laws, this manual may not be reproduced in an y form, in whole or in part, without the prior written consent of Canon U.S.A., Inc. © 2007 Canon U.S.A., Inc. Canon U.S.A., Inc. One [...]

T able of Content s 1 Before Using the Machine ............................. 2 Operation Panel.......................... .............. ...... 2 Turning the Machine On and Off .................... 4 Handling the Ori ginal Document ........... .......... 6 Loading Printin g Paper .................. ............... 10 Copying ........................[...]

2 Before Using the Machine Before Using the Machine Operation Panel (1) ON/OFF butto n / Power lamp T urns the machine on and off. Light s or flashes green to indicate the power st atus. Before turning on the machine, make sure the Document Cover is closed. (2) COPY button Switches the machine to copy mode. (3) F A X button Switches the machine to [...]

3 Before Using the Machine (1 1) OK button Finalizes your selection for the menu or setting item. Dismisses the error message and resumes the machine’s normal operation after resolving a printing error or removing jammed paper . Ejects documents remaining in the ADF . (12) Menu button Accesses the menus and settings to cu stomize operation of you[...]

4 Before Using the Machine T urning the Machine On and Off T urn on the machine before printing.  T urning on the Mac hine Before turning on the machine, confirm the following. z The Print Head and ink tanks are set into place. If you are using the machine connected to a computer, confirm also the following. z The machine is connected to your co[...]

5 Before Using the Machine z Screen-saver M ode The LCD goes out if the machine is not operated for about five minutes*. Perform a print operation to resto re the display . * Y ou cannot change the wait time before the LCD goes out. Note When you wa nt to restore th e display , perf orm any oper ation such as copying, fax ing, or sca nning, or pres[...]

6 Before Using the Machine Handling the Original Document This section describes how to load the orig inal document on the Platen Glass or the ADF .  Original Document Requirements The original documents you load on the Platen Glass or the ADF for copying, scanning, or faxing must meet these requirements:  Loading Original Document s Load ori[...]

7 Before Using the Machine  Using the Platen Glass 1 Lift t he Document Cover . 2 Load the original with the side to be co pied, scanned, or faxed faced down on the Platen Glass. z T o make copies or scan documen t s Place the original in landscape orientation and align the upper corner of it with the alignment mark as shown in the figure on the[...]

8 Before Using the Machine When setting two or more photographs at the same time, place them at least 0.4 inches / 10 mm apart from each other . 3 Gently close the D ocument Cover . Important z Do not place an y objects weighin g more than 4.4 lb / 2.0 kg on the Plate n Glass. z Do not pres s or put we ight on the original with pressur e exceedin g[...]

9 Before Using the Machine  Using the ADF 1 Remove any documents from the Platen Glas s. 2 Open the Document T ray . 3 Load the document in the ADF . Load the document with the side you want to copy , scan, or fax facing up in the ADF . 4 Adjust the Document Gui des to match the document wi dth. Note Set a document o n the Platen Gl ass if you w[...]

10 Before Using the Machine Loading Printing Paper This section describes how to load printing paper in the Rear Tray and the Front T ray .  Using S pecialty Media Canon recommends that you use Canon genuine media to ensure optimal print qua lity . Note At purchase , the machine i s set to feed fr om the Front Tray . If you are p rinting witho u[...]

11 Before Using the Machine  Paper Handling z Recommended Paper and Requirement s * 1 Paper with a Model Number is Canon specia lty media. R efer to the instruction manual supplied with the paper for detailed information on the printable side and notes on handling paper . For information on the paper sizes av ailable for each Canon genuine paper[...]

12 Before Using the Machine * 4 Feeding this paper from the Front Tray can damage the machine. Load in the Rear Tray . * 5 When loading paper in stacks, the print side ma y be marked as it is fed in or sheets may be stuck to one another causing them not to be f ed proper ly . In this case, load one sheet at a time. * 6 We recommend that you remove [...]

13 Before Using the Machine  Paper Sources This machine offers two paper sources to load printing paper; the Rear Tray (A) and the Front T ray (B).  Changing the Paper Source Each time you press the Feed Switch button, the paper source to be used switches bet ween the Rear T ray and the Front Tray . The paper feeds from the paper source whose[...]

14 Before Using the Machine  Loading Paper z Loading Paper in the Rear T ray 1 Flatten the four corners of the paper before loading it. Important z Load A4, Lette r , o r Legal-size d plain paper when r eceiving faxes . Legal-siz ed paper can only be l oaded in the Re ar T ray . z If you cut pl ain paper to 4" x 6" / 101.6 x 152 .4 mm,[...]

15 Before Using the Machine 2 Prepare to load paper . (1) Open the Rear Tr ay , then pull out the Paper Support. Put your finger in the rounded indent of the Paper Support and pull it out until it stops. (2) Open the Paper Output Tr ay . (3) Extend the Output Tray Extension. (4) Press the Feed Switch button so that the Rear Tr a y lamp ( A) lights.[...]

16 Before Using the Machine z Loading Paper in the Front T ray Y ou can load A4, Letter , or B5-sized plain paper (such as Canon Super White Paper SW -201) in the Front Tr ay . Y ou cannot load any other paper in the Front T ray . 1 Flatten the four corners of the paper before loading it. See “Flatten the four corners of the paper before loading [...]

17 Before Using the Machine 4 S pec ify the page size settings according to the loaded paper . Note z When performi ng copy direc t printing witho ut using a compu ter , select the siz e of the loaded paper using the Operation Panel. For details on sett ings, see “Se tting Items” on page 22 or “Setting It ems” on page 30. z When using the m[...]

18 Before Using the Machine  Loading Envelopes Envelopes must be fed from the Rear Tray . Use either European DL or US Comm. Env . #10-sized envelope. 1 Prepare the envelopes. z Press down on all four corners and edges of the envelop es to flatten them. z If the envelopes are curled, hold the opposite cor ner s and gently twist them in the oppos[...]

19 Before Using the Machine 2 Load the envelop es. (1) Retract the Paper Support. (2) Load the envelope against the Cover Guide (the right side of the Paper Support). Load with the address side facing UP and the rear flaps DOWN on the left. Up to 10 envelopes can be loaded at once. (3) Slide the Paper Guide against the left side of the envelope. (4[...]

20 Before Using the Machine  Loading Small-Sized Paper Y ou can use 4" x 6" / 101.6 x 152.4 mm, 5" x 7" / 127.0 x 177.8 mm, and Credit card-sized papers in the Rear Tray . 1 Load the paper . (1) Load the paper against the Cover Guide (the right side of the Paper Support) with the print side facing UP . (2) Slide the Paper Gui[...]

21 Copying Copying Making Copies This section describes the ba sic procedure to make copies. 1 T urn on the machine. See “T urning the Machine On and Off” on p age 4. 2 Press the COPY button. 3 Load paper . See “Loading Printing Paper” on page 10. 4 Load the original on the Platen Glass (A) or the ADF . See “Loading Original Documents” [...]

22 Copying Setting Items Press the Settings button in the copy mode to go the Copy settings scr een. Ta b 1 Y ou can specify the copy settings such as the page size, media type, or print quality . (1) Page size Select the page size of the loaded paper . (2) Media type Select the media type of the loaded paper . (3) Print quality Adjust print qualit[...]

23 Copying Ta b 2 Y ou can specify whether to enable automatic intensity adjustment. (5) Auto in tensity S pecify whether the intensity is adjusted automatically . When Auto intensity ON is selected, Auto will be displayed above the intensity slide bar in the Copy standby screen. Important Y ou ca n change the in tensity by pr essing the [ or ] but[...]

24 Copying Using Useful Copy Functions For details, refer to “Using Useful Copy Functions” in the User ’s Guid e on-screen manual. Reducing or Enlarging a Copy Copying on Stickers (Sticker Copy) Copying withou t Borders (Borderless Copy) Repeating an Image on a Page (Image Repeat) Copying Thick Originals Such as Boo ks (Frame Erase) Platen Gl[...]

25 Printing from a M emory Card Printing from a Memory Card Memory Cards Supporte d by This Machine The following memory cards are compatible with this machine. *1 Use the special adapter provided with the card. *2 Requires purchase of a separate compact flash card adapter for xD-Picture card. Memory cards that can be directly in serted into the Ca[...]

26 Printing from a M emory Card Print able Image Dat a This machine supports JPEG and TIFF images created by DCF ver . 1.0/2.0 standard compliant digital cameras (Exif ver . 2.2/2.21 compliant). Important Compatible image ty pes are limited t o JPEG and TIFF only . Other image or movi e types such as RAW images can not be printe d.[...]

27 Printing from a M emory Card Inserting the Memory Card 1 T urn on the machine. See “T urning the Machine On and Off” on page 4. 2 Attach a card adapter if your memory card requires one. 3 Open the Card Slot Co ver . 4 Insert one and only one me mory card into the Card Slot. * Be sure to attach the memory card to the special adapter before in[...]

28 Printing from a M emory Card Removing the Memory Card 1 Open the Card Slot Co ver . 2 Make sure that the Access lamp is lit, then remov e the memor y card. Do not remove the memory card while the Access lamp is flash ing. Hold the part of the memory card that is sticking out to remove it fro m the machine. 3 Close the Card Slot Cover . Printing [...]

29 Printing from a M emory Card Using Useful Display Functions Y ou can change the way photos are displayed. T o chan ge the display when Display photo is selected, pr ess the OK button, press the { or } button to select a display photo option, and press the OK button. Full-screen view: Shows one photo at full-screen Enlarged view: Shows enlarged p[...]

30 Printing from a M emory Card Setting Items Press the Settings button in the memory card mode to go the Memory card settings screen. Ta b 1 Y ou can specify the settings such as the size and type of paper , bord ered/borderless, and Date/ file no. (1) Page size Select the page size of the loaded paper . (2) Media type Select the media type of the[...]

31 Printing from a M emory Card Ta b 2 Y ou can optimize photos wi th the functions below . (1) Auto image fix Automatically corrects the brightness, contrast, and color hue of a photo. When OF F is selected, you can configure the following. (2) Red eye correction Corrects red eyes in portraits caused by flash photography . (3) Vivid photo Makes gr[...]

32 Printing from Your Computer Printing from Y our Computer This section describes procedure for basic printing. Printing with Windows 1 T urn on the machine and load th e paper in the machine. See “T urning the Machine On and Off” on page 4 and “Loading Printing Paper” on page 10. 2 Make sure that the proper paper source is selected. 3 Cre[...]

33 Printing from Your Computer Printing with Macintosh 1 T urn on the machine and load th e paper in the machine. See “T urning the Machine On and Off” on page 4 and “Loading Printing Paper” on page 10. 2 Make sure that the proper paper source is selected. 3 Create a document or open a fi le to print using an appropriate app lication softwa[...]

34 Scanning Images Scanning Images Y ou can scan images from the machine to a com puter without printing them and save them in popular image types, such as JPEG , TIFF , bitmaps, or PDF . If you are scanning printed text, you can use the OCR (Optical Character Recognition) software to convert it to text data. Scanning Methods Y ou can select from t[...]

35 Scanning Images  Scanning Using the Operatio n Panel of the Machine 1 (Macintosh only) Prepare your computer before scanning. This operation is not necessary for Mac OS X v .10.4.x. For details, refer to “Scanning Methods” in the User ’s Guide on-screen manual. 2 T urn on the machine. See “T urning the Machine On and Off” on page 4.[...]

36 Printing Phot ographs Direc tl y from a Compliant Device Printing Photographs Directly from a Compliant Device Y ou can connect a PictBridge compliant device such as a digital camera, camcorder , or mobile phone using a USB cable recommended by the device’s manufacturer , and print recor ded images directly without using a computer . z Connect[...]

37 Printing Photographs Di rect ly from a Compliant Device 2 Connect the PictBridge compliant device to the machine. (1) Make sure that the PictBridge compliant device is turned off. (2) Connect the PictBridge compliant device to the machine using a USB cable recommended by the manufacturer of the device. The device turns on automatically . If your[...]

38 Printing Phot ographs Direc tl y from a Compliant Device About PictBridge Print Settings  Settings on a Pic tBridge Compliant Device This section describes the print settings on a PictBridge compliant device. When operating the device, be sure to follow the instruct ions giv en in the instruction manual of your PictBridge compliant devi ce. z[...]

39 Printing Photographs Di rect ly from a Compliant Device z Layout Setting V arious layout options are available. z Bordered/Borderless: Y ou can select whether or not to print an image with a border . z N-up: Y ou can use this option when printing on sticker paper , or A4- or L etter-sized paper . S ticker paper: When you select 10 x 15 cm/4"[...]

40 Printing Phot ographs Direc tl y from a Compliant Device  Setting on the Machine This section describes the PictBr idge print settings on the machine. Set the print settings to Default on the PictBrid ge compliant device when you want to prin t according to the settings on the machine. z Displaying the PictBridge Settings Scr een and Sp ecify[...]

41 Printing Photographs Di rect ly from a Compliant Device z Setting Items * Set the items in this column to Default on the PictBridge compliant device when yo u want to make settings on the machine. Setting Item Description Corresponding Setting of PictBridge Compliant Devices * Page size Select the page size, when printing directly from a PictBri[...]

42 Faxing Faxing Prep aring the Machine for Fax T ypical examp les of connecting the machine are des cribed below . The machine cannot send/receive faxes if the connection is incorrect. Connect the machine correctly .  Methods of Connecting Exte rnal Devices z Connecting to a Dedicated Analog Line (A) T e lephone line (analog) z Connecting a T e[...]

43 Faxing z Connecting a T elephone or Answerin g Machine via a Computer (A) Computer (B) T elepho ne or Answering machine Users in the UK If the connector of the external de vice cannot be connected to the jack on the machine, you w ill need to purchase a B.T . adapter to connect as follows: Connect the external device line to the B.T . adapt er ,[...]

44 Faxing  Methods of Connecting the V arious Lines The following are some basic connection scheme s that apply when you are connecting to a non- analog telephone line. These are examples and are not guaranteed to suit every connecting conditions. For details, refer to the instruction man ual supplied with t he network device (contro l devices s[...]

45 Faxing  Setting the T e lephone Line T ype Before using your machine, make sure you se t the correct telephon e line type for your telephone line. If you are unsure of your telephone line ty pe, contact your telephone company . For ISDN (Integrated Services Digital Network) or xD SL (Digital Subscriber Line ) connections, contact the telephon[...]

46 Faxing (2) Press the { or } button to select User settings , then press the OK button. The User settings screen is displayed. 4 Display the T elephone lin e type screen. (1) Press the { or } button to select T elephon e line type , then press the OK button. 5 Select the telephone line type. (1) Press the { or } button to select the telephone lin[...]

47 Faxing Registering Sender Information A fax you receive may have information, such as the send er ’s name or the company name, the sender ’s phone or fax number , and the date and time of the transmissio n, printed in small type at the top of each page. Such sender information is called Transmit T erminal Identification, or TTI. Y ou can reg[...]

48 Faxing  Guidelin es for Enteri ng Numbers, Letters, a nd Symbols The following characters are assigned to the Numeric buttons. * SP indicates a space. Follow the procedure below to enter letters and numbers when you regist er names and fax/ phone numbers for the sender information or a coded speed dial. 1 Press the button to switch to upperca[...]

49 Faxing  Entering the Date and T ime 1 Display the F AX menu. See “Display the F AX menu.” on page 45. 2 Display the Device settings screen. See “Display the Device settings screen.” on page 45. 3 Display the User settings screen. See “Display the User settings screen.” on page 45. 4 Display the Date/time setting screen. Press the [...]

50 Faxing  Setting Daylight Saving T ime (Summer T ime) Some countries adopt the daylight saving time (summer time) system that shifts the clock time forward or back at certain periods of the year . Y ou can set your machine to automatically change the time by register ing the day and time that daylight saving (summer time) begins and ends. 1 Di[...]

51 Faxing (2) Press the { or } button to select the month when summer time starts, then press the OK button. (3) Press the { or } button to select the week when summer time start s, then press the OK button. (4) Press the { or } button to select the day of the week when summer time starts, then press the OK button. (5) Press the Numeric buttons to [...]

52 Faxing (2) Press the { or } button to select the month wh en summer time ends, then press the OK button. (3) Press the { or } button to select the week when summer time ends, then pre ss the OK button. (4) Press the { or } button to select the day of the week when summer time ends, then press the OK button. (5) Press the Numeric buttons to enter[...]

53 Faxing  Registering Y our Fax/T elephone Number and Name (Sender Information) 1 Display the F AX menu. See “Display the F AX menu.” on page 45. 2 Display the Device settings screen. See “Display the Device settings screen.” on page 45. 3 Display the User settings screen. See “Display the User settings screen.” on page 45. 4 Displa[...]

54 Faxing 7 Press the OK button to finalize your setting. The display returns to the User settings scre en. Note For details on how to en ter or delet e characters , see “Guidel ines for Enteri ng Numbers, Let ters, and Symbols” on page 48. Y ou can print the Us er ’s data list to confirm the sender inform ation you have re gistered. See “P[...]

55 Faxing Registering Coded Speed Dials Coded speed dialing allows you to dial fax/telephone numbers by si mply pressing a few buttons. T o dial the number , pr ess the Coded Dial button, enter the two-dig it code assigned to that number . Before you can use coded speed dialing, you need to register the recipient’s fax/telephone numbers for coded[...]

56 Faxing (3) Press the Numeric buttons to enter the fax /teleph one number (max. 60 digits (40 digits for Korea), including spaces) you want to register. 4 Press the OK button to final ize registration.  Changing or Deleting Regist ered Information z Changing a Re gistered Name o r Number 1 Follow steps 1 and 2 under “Registering Coded S peed[...]

57 Faxing 4 Press the Numeric buttons to enter the new name (max. 1 6 characters, includi ng spaces), then press the OK button. 5 Press the Numeric buttons to enter the new fax/telephone numb er (max. 60 digits (40 digits for Korea), including spaces), then press the OK button. z Deleting an Entire Entry 1 Follow steps 1 and 2 under “Registering [...]

58 Faxing  Printing a List of the Register ed Destinations Y ou can print a list of the recipients registered for speed dialing. Y ou may want to keep the list near your machine to refer to it when dialing . 1 Display the F AX menu. See “Display the F AX menu.” on page 45. 2 Display the Print reports/lists screen. (1) Press the [ or ] button[...]

59 Faxing Sending Faxes  Flow of Sending Faxes The operation flow of sending faxes is as follow s. Step 1 Load the original to send on the Platen Glass or the ADF . See “Loading Original Documents” on page 6. Step 2 Adjust the image quality and scan contrast. See “Adjusting the Image Quality (Fax Resolution) or the Scan C ontrast” on pag[...]

60 Faxing  Before Sending Faxes z Adjusting the Image Q uality (F ax Resolutio n) or the Scan Cont rast z Adjusting the Image Quality (Fax Resolu tion) Y ou can adjust the image quality (fax resolution) of the original you send. The higher you set the image quality setting, the better the output quality will be at the other end, but the longer i[...]

61 Faxing  Sending Fax es This section describes methods of sending faxes and dialing functions of the machine. z Memory sending z Manual sending z Dialing the coded speed dial z Redialing z Sending Faxes (Memory Sending) 1 Prepare for faxing. (1) T urn on the ma chine. (2) Load the original on the Platen Glass or the ADF . (3) Press the FA X bu[...]

62 Faxing z When the document was lo aded in the ADF: The machine starts the transmission automatically after all pages of the original are scanned. z Sending Faxes af ter Confirming Connection (Manual Sending) Use manual sending if you want to talk to the recipient before send ing a document, or if the recipient does not have a fax machine that ca[...]

63 Faxing z Dialing the Coded S peed Dial 1 Prepare for Faxing. See “Prepare for faxing.” on page 61. 2 Press the Coded Dial button. 3 Press the Numeric buttons (A) or the { , } , [ , or ] button (B) to enter the two- digit code (00 to 39) assigned to the number you want to dial, then press the OK button. 4 Press the Color button for color send[...]

64 Faxing z Redialing There are two methods of redialing: Man ual redialing and Automatic redialing. Automatic redialing is enabled by default. z Automatic Redialing When using memory sending to send a document and the reci pient’s line is busy , the machine will redial the number after a specified interval. Y ou can customize the followi ng auto[...]

65 Faxing Receiving Faxes  Flow of Receiving Faxes The operation flow of receiving faxes is a s follows: Step 1 Select a receive mode. See “Selecting a Receive Mode” on page 65. Step 2 Load A4, Letter , or Legal-sized paper . See “Loading Paper” on page 14. Step 3 Confirm the paper settings and adjust them as needed. See “Changing the [...]

66 Faxing z If Y ou W ant to Receive Only Faxes Automatically with Y our Machine, or Have a Dedicated T elephone Line for Fax Use Only: Select F AX only mo de . (A) Incoming call (B) Receives faxes automatically . z If Y ou Are Using a Single T elephone Line for Faxes and V oice Calls and Use V oice Calls More Frequently: Select TEL priority mode .[...]

67 Faxing z If Y ou Are Using a Single T elephone Line for Faxes and V oice Calls and W a nt to Receive Faxes Automati cally: Select F AX priority mo de . (A) Incoming call (B) V oice call: The ma chine will ri ng. Pick up the handset, then press the Stop/Reset button to answer the call. (C) Fax: The machine receives faxes a utomatically . Note z S[...]

68 Faxing z If Y ou Subscribe to a Dis tinctive Ring Pattern Detection (DRPD) Service with Y our T elephone Comp any (US and Canada only) : Select DRPD . (A) Incoming call (B) V oice call: The t elephone will ring. Pick up the handset to answer th e call. (C) Fax: The fax is received automatically when the machine detects the registered fax ring pa[...]

69 Faxing  Setting the Receive Mode 1 Display the F AX menu. See “Display the F AX menu.” on page 45. 2 Display the Receive mode settings screen. (1) Press the [ or ] button to select Receive mode settings , then press the OK button. 3 Select a receive mode. (1) Press the { or } button to select a receive mode, then press the OK button. Pres[...]

70 Faxing 1 Display the F AX menu. See “Display the F AX menu.” on page 45. 2 Display the Device settings screen. See “Display the Device settings screen.” on page 45. 3 Display the RX settings screen. (1) Press the { or } button to select F AX settings , then press the OK button. The F AX setting s screen is displayed. (2) Press the { or }[...]

71 Faxing 1 Press the FA X button. 2 Press the Settings button . The F AX settin gs screen is displayed. 3 Press the { or } button to select the setting item. 4 Press the [ or ] button to select the setting item. (1) Select the page size from A4 , 8.5"x1 1"(215x279) , or 8.5"x14"(215x355) . (2) The paper type is set to Plain p a[...]

72 Faxing Using Other Useful Receiving Functions  Memory Receiving If the machine receives a fax under one of the foll owing conditions, the mach ine will not be able to print the received fax an d w ill store it in its memory . “ Received in memory . ” is displayed in fax mode. When the problem is resolved as describ ed, the fax stored in m[...]

73 Faxing Document S tored in Memory  Printing a Document in Memory If the machine was not able to send a fax, or if the machine was not able to print a received fax, the machine stores the unsent or unprinted fax in its memory . Y ou can print a list of stored documents (the memory list) or print a spec ified document. The memory list shows the[...]

74 Faxing (2) Press the { or } button to select the transaction number (TX/RX NO.) of the document you want to print, then press the OK button. (3) Press the { or } button to select Ye s to print the first page only , or No to print all pages of the document, then press the OK button. If you have canceled receiving a fax in progress by pressing the[...]

75 Faxing  Deleting a Docu ment in Memory 1 Display the F AX menu. See “Display the F AX menu.” on page 45. 2 Display the Memory reference screen. See “Display the Memory reference screen.” on page 73. 3 Press the { or } button to select Delete specifi ed doc. , then press the OK button. 4 Press the { or } button to select the transactio[...]

76 Faxing  Checking a Document’ s Details in Memory In the following cases, the machine is not able to print the received fax and will automatically store the fax in its memory: z Ink is low or has run out while receivin g a fax. z Paper has run out while receiving a fax. z Paper Output Tray is closed. z OFF is selected for Auto print received[...]

77 Faxing Summary of Report s and Lists The table below shows the reports and lists that can be printed from your machine. Refer to the pages indicated for more details.  Activity Re port Prints the history of sent and received faxes. The ma chine is factory-set to print an Activity report after every 20 transactions. Y ou can also disable autom[...]

78 Faxing (1) Press the { or } button to select Activity report , then press the OK button. (2) Press the { or } button to select Ye s , then press the OK button. The Activity report is printed.  User ’ s Dat a List The User ’s data list enables you to confirm the cu rrent settings of your machine as well as the registered sender information[...]

79 Faxing  Other Lis t s z TX Report Y our machine can print a TX (transmission) report after sending a document, confirming whether the transmission was completed successfully . At purchase, TX Reports are set to print only when there was a transmission error. Y ou can set the ma chine to print every time it sends a document, or disable printin[...]

80 Routine Maintenance Routine Maintenance Replacing an Ink T ank This section explains the way to confirm the in k status and the procedure to replace ink tanks. When ink runs out or other errors occur , an error message is displayed on the LCD to infor m you of the error . See “An Error Message Is Displayed on the LCD” on page 101 and confirm[...]

81 Routine Main tenance z With the Ink Lamp s Y ou can confirm the status of each ink tank by the ink lamps. Open the Scanning Unit (Printer Cover) of the machine to confirm how the ink lamps light or flash. z Ink lamp is on The ink tank is correctly set and there is enough ink remaining to print. z Ink lamp is flashing Flashing slowly (at ar ound [...]

82 Routine Maintenance 1 Open the Paper Outpu t T r ay . 2 Make sure tha t the machine is turne d on, lift the Scanning Uni t (Printer Cover) wit h both hands, and set the Sca nning Unit Support to hold the cover . The Print Head Holder moves to the center . 3 Remove the ink tank whose lamp is flashing fast. (1) Push the tab and remove the ink tank[...]

83 Routine Main tenance 4 Prepare the replacement tank. (1) Remove the new ink tank from its p ackaging. (2) Pull the orange tape (B) in the direction of the arrow to peel off the protective film. (3) Remove the film (C) completely . (4) Remove the orange protective cap from the bottom of the ink tank. Discard the cap once it is removed. Carefully [...]

84 Routine Maintenance (2) Press on the mark on the ink tank until the ink tank snaps firmly into place. (3) Make sure that the ink lamp lights up red. 6 Lift the Scanning Unit (Printer Cover) slightly to set the Scanning Unit Support b ack to its original position, and then gently close the Scanning Unit (Printer Cover). Import ant The machine can[...]

85 Routine Main tenance Keeping the Best Printing Result s T o avoid dr ying of the Print Head and cl ogging of the no zzles, note the following.  When Y ou T urn Off the Machine Follow the procedure below to turn o ff the machine. (1) Press the ON/OFF button to turn off the machine. (2) Confirm that the Power lamp has gone out. This takes a few[...]

86 Routine Maintenance When Printing Becomes Fain t or Colors Are Incorrect When printing becomes faint or colors are incorrect even if ink r emains in the ink tanks, the print head nozzles are probably clogged. Print the nozzle c heck pattern to confirm the condition of the nozzles and then perform Print Head Cleaning. If the ruled lines are shift[...]

87 Routine Main tenance Printing the Nozzle Check Pattern Print the nozzle check pattern to determine whether the ink ejects properly from the print head nozzles. 1 Make sure tha t the machine is turne d on, open the Paper Output Tray , and extend the Output Tray Extension. 2 Load a sheet of A4 or Letter-siz ed plain p aper in th e Rear T ray or th[...]

88 Routine Maintenance Examining the Nozzle Check Pattern Examine the nozzle check pattern, and perform cleaning if necessary . 1 Check the nozzle check pattern you printed. (1) Check if lines in this pattern are missing. (A) Good (B) Lines are missing (2) Check if there are white streaks in this pattern. (A) Good (B) White streaks present 2 The co[...]

89 Routine Main tenance Print Head Cleaning Clean the Print Head if lines are missing or if white streaks appear in the printed nozzle check pattern. Cleaning unclogs the nozzle s and restores the print head condition. Note that cleaning the Print Head causes used ink to be absorbed in t he ink absor ber . Cleaning the Print Head consume s ink, so [...]

90 Routine Maintenance Print Head Deep Cleaning If print quality does not impr ove by standard Print Head Cleaning, try Print Head Deep Cleaning, which is a more powerful process. Note that cl eaning the Print Head causes used ink to be absorbed in the ink absorber . Print Head Deep Cleaning consumes more ink than standard Print H ead Cleaning, so [...]

91 Routine Main tenance Aligning the Print Head If ruled lines are printed misaligned or print result s are otherwise unsatisfactory , adjust the print head position. 1 Make sure tha t the machine is turne d on, open the Paper Output Tray , and extend the Output Tray Extension. 2 Load two sheets of A4 or Letter-sized pl ain paper in the Rear T ray [...]

92 Routine Maintenance 6 Adjust the print head position. (1) Check the printed patterns and press the [ or ] button to input the number of the pattern in column A that has the least noticeable streaks. (2) Move the cursor to column B, and then press the [ or ] button to input the number of the pattern that has the least noticeable vertical streaks.[...]

93 Routine Main tenance (4) Check the printed patterns and press the [ or ] button to input the number of the pattern in column L that has the least noticeable horizontal streaks. (5) Repeat the procedure for column M, and then press the OK button.[...]

94 Routine Maintenance Cleaning Y our Machine This section describes the cleaning procedure that is needed to maintain your machine.  Cleaning the Exterior of the Machine Be sure to use a soft cloth such as eyeglas ses cleaning cloth and wipe off dirt on the surface with it gently . Smooth out wrinkles on the cloth if necessary before cleanin g.[...]

95 Routine Main tenance  Cleaning the ADF 1 Open the Document T ray . 2 Open the Feeder Cover . 3 With a soft, clean, lint-free and dry cloth, wipe off any paper dust from the inside of the Feeder Cover (A). 4 After wiping, close the Feeder Cover by pushing it until it clicks into place. 5 Close the Document Tray . 6 Reconnect the power cord the[...]

96 Routine Maintenance  Cleaning the Paper Feed Rollers (Roller Cleaning) Clean the paper feed rollers if paper is not fed properly . z Cleaning the Paper Feed Roller of the Rear T ray Cleaning the paper feed roller of the Rear Tray will wear the roller , so perform this only when necessary . 1 Make sure that the machine is turned on, and then r[...]

97 Routine Main tenance z Cleaning the Paper Feed Roller of the Front T ray 1 T urn off the machine. 2 Load five or more sheets of A4 or Letter-sized plain paper in the Front T ray . 3 Hold the Rear Cover Lever and then press to the right and pull to remove the Rear Cover . 4 Rotate the paper feed roller toward you using a cotton swab or the like t[...]

98 Routine Maintenance 6 T o remove dust after cleaning or dry the wet paper feed roller , perform the copy operation from the Front Tray twice. (1) Load two sheets of A4 or Letter-sized plain paper in the Front T ray . (2) T urn on the machine, and then press the Feed Switch button to select the Front Tray . (3) Perform the copy operation twice. S[...]

99 Routine Main tenance 5 Perform bottom plate cleaning. (1) Press the Menu button. (2) Press the [ or ] button to select Maintenance/ settings , then pre ss the OK button. The Maintenance/settings screen is displayed. (3) Press the [ or ] button to select Maintenance , then pre ss the OK button. The Maintenance screen is displayed. (4) Press the {[...]

100 Troubleshooting T roubleshooting This section describes troubleshooting tips for problems you ma y encounter when using the machine. z “An Error Message Is Displayed on the LCD” on page 101 z “LCD Cannot Be Seen At All or Is Hard to See” on page 104 z “An Unintended Language Is Displayed on the LCD” on page 104 z “Cannot Install t[...]

101 Troubleshooting An Error Message Is Displayed on the LCD If an error message is displayed on the LCD, take the corresponding action described below. Message Action “The ink may have run out. Replacing the ink tank is recommended.” U041 If the lamp on the ink tank is flashing, ink may have run out. Replacing the ink tank is recommended. If p[...]

102 Troubleshooting “There is no photo data.” z There are no image data saved on the memory card that can be read by this machine. z The machine may not recognize the file if the file name or the folder path contains certain characters. Use only alphanumeric characters. z Photo data edited or processed on a computer must be printed from the com[...]

103 Troubleshooting “Received in memory .” If the machine receives a fax under one of the following conditions, the machine will not be able to print the received fax and will store it in its memory . When th e problem is resolved as described, the fax stored in memory is printed automatically . z Ink is low or has run out while receiving a fax[...]

104 Troubleshooting LCD Cannot Be Seen At All or Is Hard to See An Unintended Language Is Displayed on the LCD Cause Action The display on the LCD is hard to see. If the contrast of the LCD is too strong or too weak, adjust it in the Adjust contrast menu in the Maintenance/settings . Refer to “Changing the Machin e Settings” in the User ’s Gu[...]

105 Troubleshooting Cannot Inst all the MP Drivers Cause Action Unable to proceed beyond the Printer Connection screen. If you were unable to proceed beyond the Printer Connection screen, f ollow the procedure below to reinstall the MP Drivers. (1) Click Cancel on the Printer Connection screen. (2) Click St art Over on the Installation Failure scre[...]

106 Troubleshooting Cannot Connect to Computer Properly  Printing Speed Is Slow / USB 2.0 Hi-S peed Connection Does Not Work  “This device can perform fast er” Message Is Displa yed Installation procedure not followed correctly . Follow the procedure described in your setup sheet or the Network Setup Guide for proper installation. If the [...]

107 Troubleshooting Print Result s Not Satisfactory If the print result is not satisfactory , confirm the paper and print quality settings first. z Check 1: Do the p age size and media type settings match the size and type of the loaded paper? When these settings are incorrect, you cannot obtain a proper print result. If you are printing a photogra[...]

108 Troubleshooting  Printing Does Not S t art/Printing Is Blurr ed/Colors Are Wrong/S traight Lines Are Misaligned  White Str eaks  Printed Paper Curls or Has Ink Blot s  Printed Surface Is Scratched/Paper Is Smudge d Cause Action Ink tank is empty . See “An Error Message Is Displayed on the LCD” on page 101 to identify the ink err[...]

109 Troubleshooting Inside of the machine is dirty . When performing duplex printing, if the specified page size does not match the actual size of paper loaded in the paper source, the inside will become stained with ink, causing printed paper to become smudged. Perform the Bottom Plate Cleaning to clean the inside of the machine . For details on c[...]

110 Troubleshooting  Colors Are Uneven or Str eaked The Printing Result Not Satisfactory When Copying If these do not resolve the problem, also see “Print Results Not Satisfactory” on page 107. Printing on thick paper . Selecting the Prevent p aper abrasion setting will widen the clearance betwe en the Print Head and the loaded paper. If you[...]

111 Troubleshooting Printing Does Not St art Cause Action Ink tank is empty . See “An Error Message Is Displayed on the LCD” on page 101 to identify the ink error , and then take the appropriate action depending on the error condition. Ink tank not installed in proper position. Open the Scanning Unit (Printer Cover) and check the ink lamps. If [...]

112 Troubleshooting Paper Does Not Feed Properly Cause Action Printing on inappropriate type of paper . Check to see if the paper you are printing on is not too thick or curled. See “Media T ypes Y ou Cannot Use” on page 12. Paper feed rollers are dirty. Clean the paper feed rollers. Cleaning the paper feed roller of the Rear Tray will wear the[...]

113 Troubleshooting Paper Does Not Feed from the Paper Source S pecified in the Printer Driver Cause Action The paper source is specified in the data created by an application software. When the paper source setting is inconsistent between an application program and the printer driver , the application software setting takes precedence. Change the [...]

114 Troubleshooting Paper Jams Cause Action Paper jammed in the paper output slot, the Rear Tray , or the Front Tray . Remove the paper following the procedure below. (1) Slowly pull the paper out, either from the paper source or from the paper output slot, whichever is easier. (A) When printing from the Rear Tray (B) When printing from the Front T[...]

115 Troubleshooting Paper jammed inside the machine at the transport unit. Remove the paper following the procedure below. (1) Hold the Rear Cover Lever and then press to the right and pull to remove the Rear Cover . (2) If you can see the jammed paper , slowly pull the paper out. z Be careful not to touch the components inside the machine. z If yo[...]

116 Troubleshooting Document Jams Cause Action Document jams in the ADF (Document Tra y ) . Remove the document following the procedure below. (1) Press the Stop/Reset button. (2) If a multi-page document is loaded, remove any pages other than the jammed page from the ADF , then open the Feeder Cover . (3) Remove the jammed page from under the roll[...]

117 Troubleshooting Document jams in the ADF (inner side). Remove the document following the procedure below. (1) Follow steps 1 to 3 under “Document jams in the ADF (Document Tray).” on page 1 16. (2) Open the Document Cover and pull out the document from the inner side. (3) Close the Document Cover . (4) Close the Feeder Cover . z When rescan[...]

118 Troubleshooting Error Message Appears on the Computer Screen  Writing Error/Output E rror/Communication Error  Error No.: 300 Is Displayed Cause Action The machine is not ready . Confirm that the Power lamp is lit green. If the Power lamp is off, turn the machine on. While the Power lamp is flashing green, the machine is initializing. Wai[...]

119 Troubleshooting  Error No.: 1700/1710 Is Displayed  Error No.: 2001 Is Displayed  Error No.: 2002 Is Displayed The machine is not connected properly . Make sure that the USB cable is securely plugged in to the machine a nd the computer . z If you are using a relay device such as a USB hub, disconnect it, connect the machine directly to[...]

120 Troubleshooting Error Message Appears on a PictBridge Compliant Device The following are the possible errors that may occur when print ing directly from a PictBridge compliant device and the countermeasures to clear them. Note z This section describes erro rs that are in dicated on Can on-brand PictBr idge complia nt devices. The erro r message[...]

121 Troubleshooting Cannot Remove a Memory Card Scanning Problems  ScanGear W on’t St art  Other Scanning T roubles Refer to the Scanning Guide on-screen manual. “Printer error” An error requiring servicing may have occurred. (Machine Pow er lamp flashes green and Alarm lamp flashes orange alternately .) Disconnect the USB cable between[...]

122 Troubleshooting Problems Receiving Faxes  Cannot Receive a Fax, Cannot Print a Fax *1 Legal may not be available depending on t he country or region of purchase. Cause Action The machine is not powered on. z Y ou cannot receive faxes if the power is turned off. Press the ON/OFF button to turn the power on. z After a power failure or disconne[...]

123 Troubleshooting  Machine Does Not Switch Automatically bet ween V oice and Fax Calls *1 This setting is only available in US and Canad a. *2 This setting may not be available depending on the countr y or region of purchase.  Quality o f Received F ax is Poor  Repeated Errors Occur When Y ou Receive a Fax Cause Action The receive mode, [...]

124 Troubleshooting Problems Sending Faxes  Cannot Send a F ax  Cannot Send a F ax Clearly Cause Action The machine is not powered on. z Y ou cannot send faxes if the power is turned off. Press the ON/OFF button to turn the power on. z After a power failure or disconnecting of the power cord, press the O N/OFF button to turn the power on. The[...]

125 Troubleshooting  Repeated Errors Occur When Y ou Send a Fax T elephone Problems  Cannot Dial  T elepho ne Disconnect s During a Call Cause Action The telephone line condition or the connection is poor . Reduce the transmission start speed. Refer to “TX start speed” in “Device Settings” of the User ’s Guide on-screen manual. I[...]

126 Appendix Appendix How to Use the Document ation Provided Printed Documentatio n Setup Sheet Be sure to read this sheet first. This sheet includes instru ctions for setting up your machine and getting it ready for use. Network Setup Guide Read this guide when starting to use the mach ine in a network environment. This guide includes software ins[...]

127 Appendix Reading the On-screen Manuals For detailed instructions on installing the on-screen manuals, re fer to your setup sheet or the Network Setup Guide . Y ou can view the on-screen manuals in the following way: T o view the on-screen manual, double-click the XXX On-screen Manual shortcut icon on the desktop, or click Start > All Program[...]

128 Appendix S pecifications General Specifications Printing resolution (dpi) 4800 (horizontal)* x 1200 (vertical) * Ink droplets can be placed with a pitch of 1/4800 inch at minimum. Interface USB 2.0 High S peed * * A computer that complies with USB 2.0 Hi-Speed standard is required. Since the USB 2.0 Hi-S peed interface is fully upwardly compati[...]

129 Appendix Fax Specifications Applicable line Public Switched T elephone Network (PSTN) Compatibility G3 / Super G3 (Mono & Color Fax) Data compressing system MH, MR, MMR, JPEG Modem type Fax modem Modem speed 33600 / 31200 / 28800 / 26400 / 24000 / 21600 / 19200 / 16800 / 14400 / 12000 / 9 600 / 7200 / 4800 / 2400 bps Automatic fallback T ra[...]

130 Appendix Camera Direct Print (PictBridge) Paper size 4" x 6" / 101.6 x 152.4 mm, 5" x 7" / 127.0 x 177 .8 mm * , Credit card, 8" x 10" / 203.2 x 254.0 mm, A4, Letter , Wide * * Can be selected only on certain Canon-brand PictBridge compliant devices. Paper type Default (Selections based on the machine setting), Pho[...]

131 Appendix z OmniPage SE: Windows 2000 Professi onal SP2 and SP3 not su pported z MP Navigator EX: QuickTime v6.4 or later is needed (Macintosh only) z Some functions may not be available with Windows Media Center z T o upgrade from Wind ows XP to Windows Vist a, first uninstall software bundled with the Canon inkjet printer . S pecifications are[...]

132 Safety Precautions Safety Precautions Please read the safety warnings and cautions prov ided in this manual to ensure that you use the machine safely . Do not attempt to use the mach ine in any way not described in th is manual. Wa r n i n g z This produ ct emits low lev el magnetic flux. If you use a cardiac p acemaker an d feel abnormali ties[...]

133 Safety Precautions Cleaning the machine Use a damp cloth to clean the machine. Never use flammable solvents such as alcohol, benzene or thinners. If flammable solvents come in contact with electrical components inside the machine, it could cause a fire or electric shock. Always unplug the machine from the power outlet before cleaning the machin[...]

134 Safety Precautions Working around the machine Never put your hands or fingers in the machine while it is printing. When moving the machine, carry the machine at both ends. Do not place any object on the machine. Do not place metal objects (paper clips, staples, etc.) or containers of flammable solvents (alcohol, thinners, etc.) on top of the ma[...]

135 Safety Precautions Legal Limit ations on Use of Y our Product and Use of Images It may be unlawful to make copies of, scan, print, or use reproductions of the following documents. The list provided is non-exhau stive. When in doub t, check with a legal repr esentative in your jurisdiction. z Paper money z Money orders z Certif icates of deposit[...]

136 Safety Precautions Users in the U.S.A.  Pre-Inst allation Requirement s for MX700 Order Information When ordering service from the telephone compan y for this equipment, the following may be required. Universal Service Order Code (USOC): RJ1 1C The Facility Interface Code (FIC): 02LS2 Service Order Code (SOC): 9.0F  Connection of the Equi[...]

137 Safety Precautions Wa r n i n g The T elephone Consume r Protec tion Act of 1991 makes it unlawful for any pe rson to use a computer or other electr onic device t o send any message via a telephone FAX machine unless such mess age clearly contains in a marg in at the top o r bottom of eac h transmit ted page, or on the first page of the transmi[...]

138 Safety Precautions  Canon U.S.A., INC. LIMITED W ARRANTY --- (USA Only) The limited warranty set forth below is given by Canon U.S.A., Inc. (“Canon USA”) with respect to the new or refurbished Canon-brand product (“Produc t”) packaged with this limited warranty , when purchased and used in the United S tates only . The Product is war[...]

139 Safety Precautions ITS ASF . (SOME ST A TES DO NOT ALLOW LIMIT A TIONS ON HOW LONG AN IMPLIED W ARRANTY LASTS, SO THE ABOVE LIMIT A TION MA Y NOT APPL Y TO YOU.) CANON USA SHALL NOT BE LIABLE FOR LOSS OF REVENU ES OR PROFITS, INCONVENIENCE, EXPENSE FOR SUBSTITUTE EQUIPMENT OR SER VICE, STORAG E CHARGES, LOSS OR CORRUP TION OF DA T A, OR ANY OTH[...]

140 Safety Precautions InstantExchange Service exchanges your Produc t with a replacement Product, which will normally be shipped the same day if your request for this service is by 3 p.m . E.T . Monday through Friday , except holidays. Canon USA does not guar antee same day shipment in the event of the occurrence of factors beyond its reasonable c[...]

141 Safety Precautions Users in Canada  Pre-Inst allation Requirement s for Canon Facsimile Equipment Notice This equipment meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication o f the maximum number of devices allo wed to be connected to a telephone interface. The terminati on on an inter[...]

142 Safety Precautions Users in New Zealand The grant of a T elepermit for any item of term inal equipment indicates only that T elecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by T elecom, nor does it provide any sort of warranty . Above all, it provides n[...]

143 Index Index A Appendix 12 6 B Before Using the Machine 2 C Canon U.S. A., Inc. L imited Warran ty - U.S. Only 138 Cleaning ADF 95 exterior 94 inside 98 Platen Gl ass and Docume nt Cover 94 protrusion s inside the machi ne 99 roller 96 Copying 21 E Error Message 101 F Faxing preparing 42 receivin g 65 sending 59 H Handling Or iginal Document s 6[...]

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Getting Help from Canon Help Us Help Y ou Better Before you cont act Canon, please record the following information. Serial Number (located on the inside of the product): _____________________________________ Model Number (located on the top of the product): _______________________________________ Setup CD-ROM number (located on the CD-ROM): ______[...]

series Quick St art Guide Quick S t art Guide Office All-In-One series QT51395V01 QT5-1395-V01 XXXXXXXX © CANON INC. 2007 PRINTED IN THAILAND The following ink tanks are compatible with this product. For information on prod uct specificat i ons, please visit our website at www .usa.canon.com[...]