Dell Multifunction Color Laser Printer 1235cn manual

Dell 1235cn Multi Functional Printer User’s Guide www.dell.com | support.dell.com[...]

2 | Features of your new laser printer features of your new laser printer Your new printer is equipped with a number of special fea tures that improve the quali ty of the documents you print. With the prin ter, you can: Print with excellent quality and speed • You can print in a full range of colors using cyan, ma genta, yellow, and black. • Yo[...]

Features of your new laser printer | 3 ABOUT THIS USER’S GUIDE This user’s guide provides informatio n abou t basic understanding of the printer as well as detai led explanation on each step du ring the actual usage. Both novice users and professional users can refer to th is guide for installing and using the printer. Some terms in this g uide[...]

4 | Features of your new laser printer FINDING MORE INFORMATION You can find information for setting up and using you r printer from the following resources, eit her as a print-out or onscreen. Quick Instal l Guide Provides information on setting up your printer and this requires that you follow the instructi ons in the guide to prepa re the printe[...]

Safety information | 5 safety information IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS What the icons and signs in this user’s guide mea n: These warning signs are h ere to prevent injury to y ou and others. Follow them explicitly. After reading this se ction, keep it i n a safe place for futu re reference. WARNING Hazards or unsafe practices that ma[...]

6 | Safety information 13. Unplug the printer from the telephone jack, computer an d AC wall outl et and refer servicing to qu alified service perso nnel unde r the following conditions: • When any part of the power cord, plug or connecting cable is damaged or frayed. • If liquid has be en spilled into the prin ter. • If the printer has been [...]

7 | Contents 2 Feature s of yo ur ne w la se r printe r 5 Sa fet y information INTRODUCTION 11 11 Print er overvie w 11 Front view 11 Rear view 1 2 Control panel overview 13 Understandin g the Status LED 13 Acknowledgi ng the status of the toner cartridge 14 Menu overview 15 Suppl ied software 15 Printer driver features 15 Printer driver GETTING ST[...]

8 | Contents contents 31 ID card copying 31 Using special copy features 31 2-up or 4-up copying 31 Poster copying 32 Clone copying 32 Erasing background images 32 Gray enhance copying 32 Setting copy timeout SCANNING 33 33 Scan ning basic s 33 Scanning from the control panel 33 Setting scan information in Dell Scan Manage r. 33 Scanning to applicat[...]

Contents | 9 contents 44 Setting up Address Book USING USB MEMORY DEVICE 46 4 6 About USB memory 4 6 Plugging in a USB memory device 46 Scanning to a USB memory device 46 Scanning 47 Customizing Scan to USB 4 7 Printing from a USB memory device 47 To print a document from a USB memory device: 47 Backing up data 47 Backing up data 47 Restoring data [...]

10 | Contents contents 70 Common Macintosh problems ORDERING SUPPLIES 71 71 Suppl ies 71 How to purchas e SPECIFICATIONS 72 72 General specifications 73 Print er specific ations 73 Scan ner specifi cations 73 Copier specification s 74 Facsimile specifications GLOSSARY 75 INDEX 79[...]

11 | Introduction introduction These are the main compon ents of your printer: This chapter includes: • Printer overview • Control panel overview • Understanding the Status LED • Acknowledging the status of the toner cartridge • Menu overview • Supplied software • Printer driver fe at ures PRINTER OVERVIEW Front view Rear view 1 Docum[...]

Introduction |1 2 CONTROL PANEL OVERVIEW Dell 1235cn 1 ID Copy You can copy both sides of an ID card (e.g., driver's license) to a single side of pap er. See "ID card copying" on page 31. 2 Direct USB Allows you to directly print fil es stored on a USB Memory device when it is inserted into the USB connector on the front of your prin[...]

Introduction |1 3 UNDERSTANDING THE STATUS LED The color of the Status LED indicates the prin ter's cu rrent status. ACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGE The status of toner cartridges is ind icated by the Status LED and the LCD display. If the toner cartridge i s low or needs to be replaced , the Status LED turns red and the displa[...]

14 | Introduction MENU OVERVIEW The control panel provides a ccess to various menus to set up the printe r or use the printer’s func tions. T hese menus can be acc esse d by pressing Menu . Refer to the following diagram. Some menus may not appear in the display depending on op tio ns or models. If so, it is not applicable to your printer. . Fax [...]

Introduction |1 5 SUPPLIED SOFTWARE You must install the printer software using the supplied CD to use your printer as a printer and a scanner, after you have set up your printer and connected it to your co mputer. The CD provid es you with the following software. PRINTER DRIVER FEATURES Your printer drivers support th e following standard features[...]

16 | Getting started getting started This chapter gives you step-by-step in structions for settin g up the printer. This chapter includes: • Setting up the hardware • System requirements • Setting up the ne tw o rk • Printer's basic settings SETTING UP THE HARDWARE This section shows the steps to set up the hardware which is explained [...]

Getting star ted |1 7 SYSTEM REQUIREMENTS Before you begi n, ensure that your system meets the following requirements: Microsoft® Windows® Your printer supports the following Wi ndows operating systems. Macintosh OPERATING SYSTEM REQUIREMENT (RECOMMENDED) CPU RAM FREE HDD SPACE Windows 2000 Intel® Pentinum® II 400 MHz (Intel Pentium III 933 MHz[...]

18 | Getting started SETTING UP THE NETWORK You need to set up the network protocols on the printer to use it in the network environment. You can set up the basic network settings through the printer's control panel. Supported operation environments The following table shows the ne twor k environments supp orte d by the printer: Configuring ne[...]

Getting star ted |1 9 1. Connect the network cable to your printer. 2. Ensure that the network setup for yo ur printer is completed. See "Setting up the network" on page 18. All applicat ions should b e closed on your computer before beginning installation. 3. Insert the Print er Software C D into your CD d rive. The CD should automatical[...]

20 | Getting started PRINTER'S BASIC SETTINGS After installation is complete, you ma y want to set the printer's default settings. Refer to the next section if you would like to set or change values. Altitude adjustment The print quality is affected by atmospheric pressure, which is determined by the height of the p rinter above sea level[...]

Getting star ted |2 1 • Alarm Sound: Turns the alarm sound on or off. With this option set to On , an alarm tone sounds when an error occurs or fax communication ends. • Speaker: Turns on or off the sounds fr om th e te lephone line through the speaker, such as a dial tone or a fax tone. With this option set to Comm. which means “Common,” t[...]

22 | Getting started mismatches the tray paper size. • Off: Waits until you press Black Start or Color Start on the con trol panel, when the paper size mismatches the tray paper size. 5. Press OK to save your selection. 6. Press Stop/Clear to return to ready mode.[...]

Loading originals and print media |2 3 loading originals and print media This chapter introduces you to loading originals and pri nt media into your printer. This chapter includes: • Loading originals • Selecting print media • Changing the size of the paper in the p aper tray • Printing on special print material s • Setting the paper size[...]

24 | Loading originals and print media 2. Load the original face up into the ADF. Ensure that the bottom of the original stack matches the paper size marked on the document input tray. 3. Adjust the document width guides to the paper size. SELECTING PRINT MEDIA You can print on a variety of print media, such as plain paper, envelopes, labels, and t[...]

Loading originals and print media |2 5 Specifications on print media TYPE SIZE DIMENSIONS WEIGHT A CAPACITY B Plain paper Letter 216 x 279 mm (8.5 x 11 inches) 60 to 105 g/m 2 (16 to 28 lb bo nd) • 150 sheets of 75 g/m 2 (20 lb bond) paper for the tray Legal 216 x 356 mm (8.5 x 14 inches) US Folio 216 x 330 mm (8.5 x 13 inches) A4 210 x 297 mm (8[...]

26 | Loading originals and print media Media sizes suppor ted in each mode Guidelines for special print media MODE SIZE SOURCE Copy mode Letter, A4, Legal, Oficio, US Folio, Executive, JIS B5, A5, A6 tray 1 Print mode All sizes supported by the printer tray 1 Fax mode Letter, A4, Legal tray 1 MEDIA TYPE GUIDELINES Envelopes • Successful printing [...]

Loading originals and print media |2 7 CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY To load longer sizes of paper, such as Legal -sized paper, you need to adjust the paper guides to extend the paper tray. To change the tray 1 size to other si ze, you must adjust the paper length guide properl y. 1. Pull the tray 1 out of the printer. Open the p[...]

28 | Loading originals and print media 6. Slide the tray 1 back into the printer . 7. After loading paper, set the paper type and size for the tray. See "Setting the paper size and type" on page 29. The tray is preset to Letter or A4 size, depending on your country. To change the size to A4 or Letter, you must adjust the lever and paper w[...]

Loading originals and print media |2 9 PRINTING ON SPECIAL PRINT MATERIALS The printer can hold special sizes and types of print material, such as postcards, note cards, and envelo pes. Es pecially, it is useful for single page printing on letterhead or colored paper. Feeding the print material manually • Load only one size of print media at a ti[...]

30 | Copying copying This chapter gives you step-by-step instructions for co pying documents. This chapter includes: • Copying • Changing the settings for each copy • Changing the default copy settin gs • Using special copy features • Setting copy timeout COPYING 1. Press Copy . Ready to Copy appears on the top line of the disp lay. 2. Lo[...]

Copying |3 1 CHANGING THE DEFAULT COPY SETTINGS The copy options, includ ing darkness, original type, copy size, and number of copies, can be set to those mo st frequently used. W hen you copy a document, the def aul t setti ngs a re us ed unless they have been changed by using the corresponding buttons on the control panel. 1. Press Copy . 2. Pres[...]

32 | Copying 5. Press Stop/Clear to return to ready mode. Your original is divided into 9 portions. Each po rtion is scanned and printed one by one in the following order: Clone copying Your printer can print multiple image co pies from the origi nal document on a single page. The number of images is automatically determined b y the original image [...]

Scanning |3 3 scanning Scanning with your prin ter lets you turn pi ctures and text into digital files tha t can be st ored on your computer. This chapter includes: • Scanning basics • Scanning from the control panel • Scanning by a network connection • Changing the settings for each scan job • Changing the de fault scan settings • Sett[...]

34 | Scanning 5. Press the left/right arrow until Local PC appears on the bottom line of the display and press OK . If the printer connecte d to a netwo r k, select Network PC and press OK . 6. From Scan Destination , press the left/right arrow until the application program you want appears, then press OK . Default setting is My Docu ments . 7. Pre[...]

Scanning |3 5 10. Press the left/right arrow until the f ile format you want appears and press OK or Start . The printer begins scanning and then sends the em ail. 11. If the printer asks if you want to l og off your account, press the left/right arrow to select Yes or No and press OK . 12. Press Stop/Clear to r eturn to ready mode. CHANGING THE SE[...]

36 | Scanning Searching with a particular first letter 1. If necessary, press Scan/Email . 2. Press Address Book until Search & Send appears on the bottom line of the display and press OK . 3. Press the left/right arrow until the number ca tegory you want appears and press OK . 4. Press the left/right arrow until ID appears and pre ss OK . 5. E[...]

Basic printing |3 7 basic printing This chapter explains common printing tasks. This chapter includes: • Printing a document • Canceling a print job PRINTING A DOCUMENT Your printer allows you to print fr om various Windows, or Macintosh applications. The exact steps for printing a document may vary depending on the application you use. For det[...]

38 | Faxing faxing This chapter gives you inform ation about using your p rinter as a fax machine. This chapter includes: • Sending a fax • Receiving a fax • Fax setup SENDING A FAX Setting the fax header In some countries, you are required by law to indicate your fax number on any fax you send. The printer ID, containing yo ur te lephone num[...]

Faxing |3 9 Darkness You can select the default contrast mo de to fax your originals lighter or darker. 1. Press Fax . 2. Press Menu , and then OK when Fax Feature appears on the bottom line of the display. 3. Press OK when Darkness appears. 4. Press the left/right arrow until the optio n you want appears and press OK . 5. Press Stop/Clear to retur[...]

40 | Faxing 9. When you have finished entering fax numbers, press the left/right arrow to select No at the Another No.? prompt and press OK . The original is scanned into memo ry before transmission. The display shows memory capacity and the number of pages being stored in memory. 10. If an original is placed on the scanner glass, select Yes to add[...]

Faxing |4 1 RECEIVING A FAX Changing receiving modes 1. Press Fax . 2. Press Menu until Fax Setup appears on the bottom line of the display and press OK . 3. Press the left/right arrow until Receiving appears and press OK . 4. Press OK when Receive Mode appea rs. 5. Press the left/right arrow until the fax reception mode you want appears. •I n Fa[...]

42 | Faxing 6. When your p rinter begins to ring, do not answer the cal l. The printer requires several rings to learn the pattern. When the printer completes learning, the display shows Completed DRPD Setup . If the DRPD setup fails, Error DRPD Ring appears. Press OK when DRPD Mode appears and start over from step 4. 7. Press Stop/Clear to return [...]

Faxing |4 3 Forwarding received faxes to email address You can set your printer to forward incoming faxes to the email address you entered. 1. Press Fax . 2. Press Menu until Fax Featu re appears on the bottom line of the display and press OK . 3. Press the left/right arrow until Forward appears and press OK . 4. Press the left/right arrow until E-[...]

44 | Faxing Changing the default document settings The fax options, including resolution and darkn ess, can be set to the most frequently used modes. When you send a fax, th e default settings are used if they are not changed by usin g the corresponding button and menu. 1. Press Fax . 2. Press Menu until Fax Setup appears on the bottom line of the [...]

Faxing |4 5 6. Enter a speed dial numb er and press OK . 7. Press OK when speed dial information appears correctly. 8. Press OK when Yes appears. 9. Repeat steps 5 and 6 to include other speed dial numbers in to the group. 10. When you have finished, press the left/rig ht arrow to select No at the Another No.? prompt and press OK . 11. Press Stop/C[...]

46 | Using USB memory device using USB memory device This chapter explains how to use a U SB memory device with your printer. This chapter includes: • About USB memory • Plugging in a USB memory device • Scanning to a USB memory device • Printing from a USB memory device • Backing up da ta • Managing USB memory • Printing directly fro[...]

Using USB memory device |4 7 6. Press OK when Yes appears to scan more pages. Load an original and press Color Start or Black Star t . Regardless of the button yo u press, the color mode is decided as customized. See “Custo mizing Scan to USB” on page 47. Otherwise, press the left/right arrow to select No a nd press OK . After scanning is compl[...]

48 | Using USB memory device MANAGING USB MEMORY You can delete image files stor ed on a USB memory device one by one or all at once b y reformatting the de vice. Deleting an image file 1. Insert the USB memory device into th e USB connector on your printer. 2. Press Direct USB . 3. Press the left/right arrow until File Manage ap pears and press OK[...]

Maintenance |4 9 maintenance This chapter provides informat ion for maintaining your pr inter and the toner cartridge. This chapter includes: • Printing reports • Clearing memory • Cleaning your printer • Maintaining the cartridge • Replacing the toner cartridge • Replacing the imaging un it • Replacing the waste toner container • M[...]

50 | Maintenance CLEARING MEMORY You can selectively clear information stored in your printer’s memory. 1. Press Menu until System Setup appears on the bottom line of the display and press OK . 2. Press the left/right arrow until Clear Setting appears and press OK . 3. Press the left/right arrow until the item you want to cle ar appears. 4. Press[...]

Maintenance |5 1 4. Pull the waste toner container out of the printer using its ha ndl e. 5. Pull the imaging unit out of the printer using the groove on the fro nt of the imaging unit. 6. With a dry lint-free cloth, wipe away any dust and spilled toner fro m the toner cartridges area and their cavities. 7. Holding the groove on the front of the im[...]

52 | Maintenance Cleaning the scan unit Keeping the scan unit clean helps ensure the best possible copies. It is recommended that you clean the scan unit at the start of each day and during the day, as nee ded. 1. Slightly dampen a soft lint-free cloth or paper to wel with water. 2. Open the scanner li d. 3. Wipe the surface of the scanner gl ass u[...]

Maintenance |5 3 MAINTAINING THE CARTRIDGE Toner cartridge storage To get the most from the toner cartri dge, keep the following guidelines in mind: • Do not remove the toner cartridge fro m its package until it is ready for use. • Do not refill the toner cartridge. Th e printer warranty does not cover damage caused by using a refilled cartridg[...]

54 | Maintenance 3. Grasp the handles on the toner cartridge and pull to remove th e cartridge from the printer. 4. Take a new toner cartridge out of its package. 5. Holding both handles on the to ner cartridge, thoroughly rock it from side to side to evenly distribute the toner. 6. Place the toner cartridge on a flat surface, as shown, and remove [...]

Maintenance |5 5 REPLACING THE IMAGING UNIT When the life spa n of the imaging unit h as expired, the Dell Tone r Management System™ program wi ndo w appears on the computer, indicating th e imagi ng unit needs to be re placed. If the imag ing un it is not replaced, your prin ter fails to print. 1. Turn the printer off, then wait a fe w minutes f[...]

56 | Maintenance 8. Insert the waste toner container into position and then push it to ensure that it is firmly seated in place. 9. Slide the four toner cartridges ba ck into the printer. 10. Close the front cover firmly. 11. Turn the printer on. REPLACING THE WASTE TONER CONTAINER When the life span of the waste toner container has expired, the De[...]

Maintenance |5 7 6. Insert the new container into p osition and then push it to ensu re that it is firmly seated in place. 7. Close the front cover firmly. 8. Turn the printer on. MAINTENANCE PARTS To avoid print quality and paper feed problems resul ti ng fro m worn parts, and to maintain your printer in top working condition, the following items [...]

58 | Troubleshooting troubleshooting This chapter gives helpful info rmation about what to do if you encounter an error. This chapter includes: • Tips for avoiding paper jams • Clearing document jams • Clearing paper jams • Understanding display messages • Solving other pr ob l em s TIPS FOR AVOIDING PAPER JAMS By selecting the correct me[...]

Troublesh ooting |5 9 Roller misfeed 1. Open the scanner li d. 2. Seize the misfeed paper, and remove the paper from the feed area by carefully pulling it to the right using both hands. 3. Close the scanner lid. The n load the removed pages b ack into the ADF. CLEARING PAPER JAMS When a paper jam occurs, the warning message appears on the display s[...]

60 | Troubleshooting 2. Open the inner cover. 3. Carefully take the jammed paper out of the printer. 4. Close the inner cover. 5. Lower down the scan unit gently an d slowly until it is complete ly closed. Ensure that it is securely latched. Be careful not to pinch your fingers! In the paper exit area 1. Open and close the front cover. The jammed p[...]

Troublesh ooting |6 1 6. Open the scan unit. 7. Carefully take the jammed paper out of the printer. 8. Lower down the scan unit gently an d slowly until it is complete ly closed. Ensure that it is securely latched. Be careful not to pinch your fingers! 9. Pull down the fuser leve r. 10. Close the rear cover. Prin ting automatically resumes.[...]

62 | Troubleshooting UNDERSTANDING DI SPLAY MESSAGES Messages appear on the co ntrol panel display to indi cate the printer’s status or errors. Refer to the tables below to understand the me ssages’ meaning and correct the probl em if ne ce ssa ry. Me ssag e s and th e ir me an i n gs a re listed in alphabetical order. • If the message is not[...]

Troublesh ooting |6 3 Memory Full T he memory is full. Delete unnecessary fax jobs and retransmit after more memory becomes available. Alternatively, split the transmission into more than one operation. Network Error There is a problem with the netw ork. Contact your network administrator. [No Answer] The receiving fax machine has not answered afte[...]

64 | Troubleshooting Send Error (SMTP) There is a problem in SMTP. Change to the available server. Send Error (Wrong Config) There is a problem on the network interf ace card. Configure your network interface card correctly. [Stop Pressed] Sto p/Clear has been pressed during an operation. Try again. Toner Empty T The toner cartridge has run out. Th[...]

Troublesh ooting |6 5 SOLVING OTHER PROBLEMS The following chart lists some conditions th at may occur and the recommended solutions. F ollow the suggest ed solutions until the problem is resolved. If the problem persists, call for service Paper feeding Printing problems CONDITION SUGGESTED SOLUTIONS Paper is jammed during printing Clear the paper [...]

66 | Troubleshooting Printing quality problems If the inside of the printer is dirty or paper has been loaded improperly, you may notice a reduction in print qualit y. See the table below to clear the problem. The printer selects print materials from the wrong pape r source The paper source selection in the printer properties may be incorrect. For [...]

Troublesh ooting |6 7 Dropouts If faded areas, generally rounded, occur randomly on the page: • A single sheet of paper may be defective. Try reprinting the job. • The moisture content of the paper is uneven or the paper has mo ist spots on its surface. Try a different brand of paper. See "Selecting print media" on page 24. • The pa[...]

68 | Troubleshooting Copying problems Curl or wave • Ensure that the paper is loaded properly. • Check the paper type and quality. Both h igh temperature and humidity can cause paper curl. See "Selecting print media" on page 24. • Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray. Wrinkles or cr[...]

Troublesh ooting |6 9 Scanning problems Dell Scan Manager problems Blank copies print out Ensure that the original is face down on the scanner glass or face up in the ADF. Image rubs off the copy easily • Replace the paper in the tra y with paper from a new package. • In high humidity areas, do not leav e pape r in the printer for extended peri[...]

70 | Troubleshooting Fax problems Common Windows problems Common Macintosh problems CONDITION SUGGESTED SOLUTIONS The printer is not working, there is no display and the buttons are not working • Unplug the power cord and plug it in again. • Ensure that there is power to the electrical outlet. No dial tone sounds • Ch eck that the phone lin e[...]

Ordering supp lies |7 1 ordering supplies This chapter provides information on purchasing cartridges and acce ssories available for your printer. This chapter includes: • Supplies • How to purchase SUPPLIES When the toner runs out, you can order the follo wing type of toner cartridge for your printer: a.Declared yield value in accordance with I[...]

72 | Specifications specifications This chapter guides you about this printer’s speci fications such as various features. This chapter include: • General specifications • Printer specifications • Scanner specifications • Copier specifi cations • Facsimile specifications GENERAL SPECIFICATIONS The symbol * optional feature dependi ng on [...]

Specifications |7 3 PRINTER SPECIFICATIONS SCANNER SPECIFICATIONS COPIER SPECIFICATIONS ITEM DESCRIPTI ON Printing method Color laser beam printing Printing speed a a. It will be affected by operating system used, computing performance, application software, connecting method, media typ e, media size and job complexity. • Black & White : Up t[...]

74 | Specifications FACSIMILE SPECIFICATIONS The fax feature may not be s upported depending on printe rs. ITEM DESCRIPTION Compatibility ITU- T G3 Applicable line Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/MR/MMR/JBIG/JPEG Modem speed 33.6 Kbps Transmissi on speed Up to 3 seconds/page a a. Standard re solution, MMR(JBIG[...]

Glossary |7 5 glossary ADF An Automati c Document Feeder (AD F) is a mechanism that will automatically feed an original sh eet of paper so t hat the printer can scan some amount of the paper at once. AppleTalk AppleTalk is a proprietary suite of protocols developed by Apple, Inc for computer networking. It was include d in the original Macinto sh ([...]

76 | Glossary An emulator duplicates the functions of one system with a different system, so that the second system be haves like the first system. Emulation focuses on exact repro duction of external behavior, which is in contrast to simulation, which concerns an abstract model of the system being simulated, often considering its internal state. E[...]

Glossary |7 7 LED A Light-Emitting Diode (LED) is a semiconductor device that indicates the status of a printer. MAC address Media Access Control (MAC) address is a unique identifier associated with a network adapter. MAC address is a unique 48-bit identifier usually written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c- 34-11-4e).[...]

78 | Glossary Subnet Mask The subnet mask is used in conjunction with the network address to determine which part of the address is the network a ddress and which part is the host address. TCP/IP The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of communications proto cols that implement th e protocol stack on which t[...]

Index | 79 index A Address Book group dial numbers 44 speed dial numbers 44 Address Book, use 35 ADF 11 ADF, load 23 adjustmen t altitude 20 alarm sound 21 Ans/Fax mode, receiving mode 41 B background image, adjust 32 C characters, enter 21 cleaning inside 50 outside 50 scan unit 52 clock mode 20 control panel 12 copying 2-up, 4-up 31 clone 32 dark[...]

80 | Index receiving modes 41 redialing automatically 39 manually 39 replacing comp on e nt s toner cartridge 53 reports, print 49 ringer 21 S scanner glass cleaning 52 loading docume nt s 23 scanning default setting, change 35 to email 34 USB flash memo ry 46 secure rec eiving mode 42 sending a fax automatically 39 sounds, set 20 speaker sound 21 [...]

Information in this document is subject to change without notice. © 2008 Dell Inc. All rights reserved. Reproduction of these materials in any manner whatsoever without the written pe rmission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.; Micro- [...]

Software section[...]

1 S OFTWARE SECTION C ONTENTS Chapter 1: I NSTALLING P RINTER S OFTWARE IN W INDOWS Installing Printer Software ...... ...................... ..................... ...................... ..................... ....... ... .. 4 Installing Software for Local Printing ................. ..................... ...................... ..................... [...]

2 Using Watermarks ............. .. ..................... ...................... ..................... ...................... ......... ... 19 Using an Existing Watermark ...................... ..................... ...................... ..................... ... 19 Creating a Watermark ........ ...................... ..................... .......[...]

3 Installing Software ..................... ... ..................... ..................... ...................... ................... ..... 27 Uninstalling software .................. ...................... ..................... ...................... ..................... . .... 27 Setting Up the Printer ............ ...................... ......[...]

Installing Printer Software in Windows 4 1 Installing Printer Software in Windows This chapter includes: • Installing Prin ter Software • Reinstallin g Printer Software •R e m o v i n g P r i n t e r S o f t w a r e N OTE : The following procedure is b ased on Microsoft ® Windo ws ® XP , for other oper ati ng systems, refer to the correspon[...]

Installing Printer Software in Windows 5 N OTE : If your printer is not already connected to the computer , the following window will appear . • After connecting the printer , click Next . • If you do not want to connect the p rinter at this time, click Next , and No on the following screen. Then the installation will start and a test page will[...]

Installing Printer Software in Windows 6 5 Select your printer and click Next . N OTE : If your printer is not already connected to the computer , the following window will appear . • After connecting the printer , click Next . • If you do not want to connect the p rinter at this time, click Next , and No on the following screen. Then the insta[...]

Installing Printer Software in Windows 7 Installing Software for Network Printing When you connect your printer to a netw ork, y ou must first configure the TCP/IP settings for the printer . After y ou have assigned and verifie d the T CP/ IP settings, you are re ad y to install the software on each computer on the ne twork. Y ou can install the pr[...]

Installing Printer Software in Windows 8 6 After the installation is finished, a window ap pears asking you to print a test page appears. If y ou wish to do so, select the corresponding checkbox(es) and click Finish . N OTE : After setup is complete, if your printer driver doe s not work properly , reinstall the printer driver . See “Reinstalling[...]

Installing Printer Software in Windows 9 T IP : If you want to set a specific IP address on a specific network printer , click the Set IP Address button. The Set IP Address window appear s. Do as follows: a. Select a printer to be set with a sp ecific IP address from the list. b. Con fi gure an I P add res s, s u bnet mask, and gateway for the prin[...]

Installing Printer Software in Windows 10 N OTE : If your printer is not already connected to the computer , the following window will appear . • After connecting the printer , click Next . • If you do not want to connect the p rinter at this time, click Next , and No on the following screen. Then the installation will start and a test page wil[...]

Basic Printing 11 2 Basic Printing this chapter explains the printing options and common printing tasks in windows. This chapter includes: • Printing a Do cument • Printing to a file (PRN) •P r i n t e r S e t t i n g s - Layout Tab - Paper Tab - Graphic Tab - Other Options Tab - About Tab - Using a Favorite Setting - Using Help Printing a Do[...]

Basic Printing 12 Printing to a file (PRN) Y ou will sometimes need to save the print data as a file for your purpose. T o create a file: 1 Check the Print to file box in the Print window . 2 Click Print . 3 Enter the folder name and assig n a name of the file and then click OK. Printer Settings Y ou can use the printer properties window, which all[...]

Basic Printing 13 Layout Tab The Layout tab provides options to adjust how the document appears on the printed pa ge . The Layout Options includes Multiple Pag es per Side , Poster Printing , and Booklet Printing . See “Printi ng a Document” on page 11 for more information on accessing printer prop erti es. Paper Orientation Paper Orientation a[...]

Basic Printing 14 Color Paper : 20 lb to 24 lb (75~90 g/m 2 ) color-backgrounded paper . Archive Paper : If you need to keep print -out for a long period time such as archives, sele ct this option. Scaling Printing Scaling Printing allows you to automatically or manually scale your print job on a page. Y ou can choose from None , Reduce/ Enlarge , [...]

Basic Printing 15 Other Options Tab Y ou can select output options fo r your document. See “Printing a Document” on page 11 for more inform ation about accessing the printer properties. Click the Other Options tab to access the following feature: Watermark Y ou can create a background text image to be printed on each page of your document. For [...]

Advanced Printing 16 3 Advanced Printing This chapter explains printing options and adv anced printing tasks. N OTE : • Y our printer driv er Properties window that appears in thi s User’s Guid e ma y differ depending on the printer in use. However the comp osition of the printer properties window is similar . • If you need to know the exact [...]

Advanced Printing 17 Printing Posters This feature allows y ou to print a single-p age document onto 4, 9, or 16 sheets of paper , for the purpose of pasting the sheets together to form one poster-size document. 1 T o change the print settings from your softw a re application, access printer properties . See “Print ing a Document” on page 11. 2[...]

Advanced Printing 18 Printing on Both Sides of Paper Y ou can print on both sides of a sheet of paper . Before printing, decide how you want yo ur document oriented. The options are: • None • Long Edge , which is the conventional layout used in book binding. • Short Edge , which is the type ofte n used with calendars. N OTE : Do not print on [...]

Advanced Printing 19 Using Watermarks The W atermark op tion allows you to print text over an existing document. Fo r example, y ou may want to have large gr ay letters reading “DRAFT” or “CONFIDENTIAL ” printed diagonally across the first page or all pages of a document. There are sever al predefined watermarks that com e with the printer [...]

Advanced Printing 20 Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer’s hard disk drive (HDD) as a special file format that can be pri nted on any document. Overla ys are often used to take the place of preprinted forms and letterhead p ap er . Rather than using preprinted letterhead, yo u can cr eate an [...]

Sharing the Printer Locally 21 4 Sharing the Printer Locally Y ou can connect the printer dire ctly to a selected computer , which is called “host computer , ” on the network. The following procedure is for Microsoft ® Windows ® XP . For other Windows operating syst ems, see the corresponding Windows User's Guide or online help. N OTES :[...]

Scanning 22 5 Scanning Scanning with your machine lets you turn pictures and text into digital files on your computer . Then y o u can fax or e-m ail the files, display them on your we b site or use them to create projects that you can print using SmarThru softw are or the WIA driver . This chapter includes: • Smarthru Office • Scanning Proces [...]

Scanning 23 2 Scan Setting window opens. N OTE : Click Advanced button to set more scan options. 3 Set scan settings and click Scan . For m o re information, click Help > SmarThru Office help . Send to Email Y ou can send email while w ork ing on Sm arThru Office. N OTE : Y ou need an email client pro gr am, such as Outlook Express, to send emai[...]

Scanning 24 Scanning Process with TWAIN- enabled Software If you want to sca n do cume nts using other software, you will need to use TW AIN -compliant software, such as Adobe ® Photoshop ® . The first time you scan with y our machine, select it as your TW AIN source in the application you use. The basic scanning process involve s a number of ste[...]

Using other software 25 6 Using other software This chapter includes: • Printer Status Monitor • Printer Setting s Uti lit y • Dell Toner Re -order application • Firmware Upd ate Utility Printer Status Monitor The printer status monitor scr een launches when you send a print job to the printer . This only appears on the computer screen. Dep[...]

Using other software 26 Dell Toner Re-order application T o order replacement to ner ca rtridges or supplies from Dell : 1 Double-click the Dell T oner Reorder Progr am icon on your desktop. or Click Start → Programs or All Programs → Dell → Dell Printers → Dell 1235cn Color Laser MFP → Dell 1235cn MFP Toner Reoder . 2 The Dell 1235 cn MF[...]

27 7 Using Your Printer with a Macintosh Y our printer supports Macintos h systems with a built-in USB interface or 10/100 Base- TX netw ork interface card. Whe n y ou print a file from a Macintosh computer , you can use the CUPS driver by installing the PPD file. N OTE : Some printers do no t support a network interface. Ensure that your printer s[...]

28 Setting Up the Printer Set up for your prin ter will be diffe rent dependi ng on which cable you use to connect the pr inter to y our computer—the network cable or the USB cable. For a Network-connected N OTE : Some printers do not sup port a network interface. B efore connect ing your printer, ensure that your printer supports a ne tw ork int[...]

Using Your Printer with a Macintosh 29 Printing N OTES : • The Macintosh printer’s proper ties wind ow that ap pears in this User’s Guide may differ depe nding on the printer in use. However the comp osition of the printer properties window is similar . • You can check yo ur printer name in the su ppl ied Drivers and Util ities CD. Printing[...]

Using Your Printer with a Macintosh 30 Graphics The Graphics tab provides options for selecting Quality and Color Mode . Select Graphics form the Presets ' drop-down list to access the graphic features. • Quality : Y ou can select the printing resolution. The higher the setting, the sharper the clarity of printe d characters and graphics. Th[...]

Using Your Printer with a Macintosh 31 Scanning Y ou can scan docoments using Image Capture program. Macintosh OS offers Image Capture program. Scanning with USB 1 Ensure that your machine and computer are turned on and properly connected to each other . 2 Place a single document face down on the document glass. OR load the document(s) face up into[...]

32 S OFTWARE SECTION I NDEX A advanced printing, use 16 B booklet printing 17 C canceling scan 24 D document, print Macintosh 29 Window s 11 double-sided printing 18 F favorites settin gs, use 15 G Graphics properti es, set 14 H help, use 15 I install printer driver Macintosh 27 Window s 4 L Layout properties, se t Window s 13 M Macintosh driver in[...]

33 TWAIN, scan 24 U uninstall, software Macintosh 27 Window s 10 W watermark create 19 delete 19 edit 19 print 19 WIA, scan 24[...]

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