Deutsche Telekom F200 manual

Deutsche Te l e k o m ! " §========= T - Octopus F 200/400/600 Octophon 22 Octophon 26 Operating Instr uctions[...]

2 Before Y ou Begin These operating instructions describe the Oc tophon 22/26 of t he T - Oct opus F 200/ 400/600 syst em, T -Octopus F Ser ver. They describe all functions y ou can use from your telephone. Y ou may find that some functions you wish t o use are not av ailable on your telephone. T his may be due t o one of the following r easons: ?[...]

3 The Control P anel of t he Octophon 22/26 O.K. 123 456 789 0 ABC DEF GHI JKL PQRS TUV MNO WXYZ <> Key s f o r telephone settings Display , 2 lines with 24 chars Key pa d Handset Key fo r confirming a function Key f i e l d - freely programmable k eys Speaker for open listening and ring tones Fix ed function k ey: Relea se Microphone for spe[...]

4 Import ant No t es CE Mark Do not operate the t elephone in environments where there is a danger of e xplosions. Never open the t elephone or a ke y module. If you encounter any pr oblems, contact Sys- tem Support. Use only original accessories ( Æ page 92)! Using other accessories is dangerous and will render the w arranty and the CE mark null [...]

Accessing Functions 5 Step by Step A ccessing F unctions ... Interactiv ely Y ou can select some functions while the telephone is idle while the telephone is idle while the telephone is idle while the telephone is idle , for example: Use to scroll t o a function and press t o exe- cute it. Y ou can select other functions directly depending on the s[...]

Accessing Functions 6 Functions Y ou Can Use Basic and Enhanced F unctions Y ou can use all basic and enhanced T - Octopus F 200/400/600 functions that appear inter- actively on the screen, in the P rogram/Ser vice menu, and when you press function k eys. A dditional T eam and Executi ve/Secretary F unctions Æ page 73f. T o help working and projec[...]

Contents 7 7 7 7 Contents Accessing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 ... Interactively . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 ... Via the Program/Service Menu . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Contents 8 8 8 8 Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Off-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 On-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Contents 9 9 9 9 Displaying and Assigning Call Charges . . . . . . . . . . . . 42 Displaying Call Charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Displaying Call Charges for Another Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Dialin[...]

Contents 10 10 10 10 Using Other Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Sending a Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Displaying and Deleting Messages You Have Sent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Contents 11 11 11 11 Using Other Team Functions . . . . . . . . . . . . . . . . . . . . . 80 Turning Group Call On and Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Accepting a Call for Another Member of Your Team . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Acti[...]

Step by Step Making and Answering Calls 12 Making and Answ er ing Calls The specific call signal with which y our telephone rings indicates the type of call: • When you receiv e an internal call, y our telephone rings once every four seconds (single-tone sequence). • When you receiv e an ext er nal call, y our telephone rings twice in rapid suc[...]

Making and Answering Calls 13 Step by Step or or or or Press the k ey . Notes on speak erphone mode and open listening: • T ell the other par ty that you are using speak erphone mode and open listening. • The speak erphone works bests at a low receiving volume . • The ideal distance between t he user and the telephone set in speakerphone mode[...]

Step by Step Making and Answering Calls 14 Switc hing t o the Handset Precondition: Precondition: Precondition: Precondition: Y ou are engaged in a call in speak er phone mode with open listening. and and and and Lif t the handset. Continue the call. Using Call W aiting Callers can still reach you while y ou are engaged in another call. A signal al[...]

Making and Answering Calls 15 Step by Step Pre v enting and Allo wing Call W aiting (A ut omatic Camp- On) If this function has been configured (ask your service technician), you can prevent or allow a second call ( Æ page 14) from being signaled by automatic camp-on during an ongoing call. Press the k ey . The LED lights up and and and and Select[...]

Step by Step Making and Answering Calls 16 A ccep ting a Specif ic Call for Y our Colleague Y ou hear another telephone ring. Press the k ey . The LED lights up Select and confirm. or or or or Enter the code . A called station appears on the screen. If applicable If applicable If applicable If applicable Select and confirm until you see the station[...]

Making and Answering Calls 17 Step by Step Using Mailbo xes If you hav e programmed the "Mailbo x" ke y ( Æ page 52), the associ- ated LED lights up when messages hav e ar rived for y ou. If your tele- phone is connected t o a voice mail system, the "Mailbo x" key will also light up to alert you to any messages that hav e ar ri[...]

Step by Step Making and Answering Calls 18 Using the Speakerphone A colleague addresses you dir ectly over the speak er with a speaker call. Y ou hear a tone befor e the announcement. The o ther par ty’s name or station number appears on the screen. Y ou can conduct the call with the handset or in speakerphone mode . Lif t the handset and answer [...]

Making and Answering Calls 19 Step by Step Tur ning Do No t Disturb On and Of f Y ou can activate the do not disturb function if you do not want the re- ceive any calls. When do no t disturb is activate d, internal callers hear a busy signal and ext ernal callers are rerout ed to a telephone as- signed for this purpose (system support). Select and [...]

Step by Step Making and Answering Calls 20 Trace Call: Identif ying Anon ymous Callers Y ou can have the carrier identify malicious external callers. Y ou can save the caller’s station number during the call or f or 30 seconds af- ter the call ends. Howe ver , it is essential that you do not replace your handset during this time. Press the k ey .[...]

Making and Answering Calls 21 Step by Step Answ ering Calls f rom the Entrance T elephone and Opening the Door If an entrance telephone has been progr a mmed, you can use your telephone t o speak to someone at the entrance telephone and t o activate a door opener . If you hav e the proper authorization (contact System Support), you can activate t h[...]

Step by Step Making and Answering Calls 22 Opening the door with a code (at the door): Af ter ringing the bell, ent er the five -digit code (using the keypad or a D TMF transmitter). Depending on how the door opener has been pro- grammed, a doorbell call signal may or ma y not be for warded. Activating the door opener: Press the k ey . The LED ligh[...]

Making and Answering Calls 23 Step by Step Displa y Number of W aiting Calls and Ov erload Indication Y ou can show the number of external waiting calls on the displa y by pressing the "View number of calls" k ey ( Æ page 52). Press the "W aiting calls" key . If the number of waiting calls ex ceeds a preset limit while you are [...]

Step by Step Making Calls 24 Making Calls Of f-Hook Dialing Lif t the handset. Internal calls: Enter t he station number . External calls: Enter the e xternal code and the station number . The called party does not answer or is busy: Replace the handset. On-Hook Dialing Internal calls: Enter t he station number . External calls: Enter the e xternal[...]

Making Calls 25 Step by Step En-bloc Dialing/Correcting St ation N umber s If this function is configured (contact Syst em Suppor t), you can enter the station number without dialing. Y ou can then correct the station number if necessar y . The number will only be dialed if you so instruct. Internal: Enter the station number . External: Enter the e[...]

Step by Step Making Calls 26 Caller ID Suppression Y ou can prevent your station number or name from appearing on the displays of ext ernal par ties you call. The featur e remains active until you deactivat e it. Select and confirm. or or or or or or or or or or or or Enter code f or "suppress" or "restor e". T alking to Y our C[...]

Making Calls 27 Step by Step A ctiv ating T one Dialing (DTMF Suf f ix Dialing) Y ou can transmit dual-tone multifrequency ( D TMF D TMF D TMF D TMF) signals to control devices such as an answering machine or aut o matic information sys- tem . Press the k ey . The LED lights up. Select and confirm. or or or or Enter the code. Y ou can use the keys [...]

Step by Step Making Calls 28 Res e r ve T r u n k If this feature is configur ed (contact System Suppor t), you can re- ser ve a busy trunk for your own use . When the trunk is free, you r e ceive a call and a message appears on the display . Precondition: Precondition: Precondition: Precondition: T he message "busy at the moment" appears[...]

Making Calls 29 Step by Step Trun k F las h T o activate ISDN-type services and features through the ne twork car- rier’s analog trunks or those of other communication syst ems (such as "consultation hold"), you must send a signal to t he trunks befor e di- aling the ser vice code or telephone number . Precondition: Precondition: Precon[...]

Step by Step Making Calls 30 Dialing aid from your telephone for another telephone: Press the k ey . The LED lights up. Select and confirm. or or or or Enter the code . Enter the int ernal station number ("Dial for:"). Enter the number y ou wish to dial . Progr am/Service * 67=Associated dial?[...]

Calling Multiple Parties Simultaneously 31 Step by Step Calling Multiple P ar ties Simultaneously Calling a Second P ar ty (Consult ation Hold) Y ou can call a second par ty while engaged in a call. The first par ty is placed on hold. Confirm. Call the second par ty . Return to the first party: Confirm. or or or or or or or or Press the ke y. T he [...]

Step by Step Calling Multiple Parties Simultaneously 32 Combine the calling par ties into a three-party conference Select and confirm. or or or or Press the ke y. T he LED lights up. Enter the code. T he LED goes out. Connecting the other parties to each ot her Select and confirm. Conducting a Conference In a conference call , you can talk to as ma[...]

Calling Multiple Parties Simultaneously 33 Step by Step Checking Which P ar ties Are in the Conference (Initiator Only) Select and confirm. The first station appears on the screen. T o display other stations, confirm each subsequent display . T o exit the list: Select and confirm. Remo ving Parties From t he Conference (Initiator Only) Select and c[...]

Step by Step Calling Multiple Parties Simultaneously 34 ...Af ter a Speaker Call (Announcement) in a Group If this function has been configured (contact System Support), you can use a speak er call (announcement, Æ page 26) to announce a call in progress t o a group of users ( Æ page 80). Af ter a member of the gr oup has accepted the call reques[...]

Calling Multiple Parties Simultaneously 35 Step by Step P arking a Call Y ou can park up to ten calls, either internal , external, or both. P ar k ed calls can be displayed on and pic ked up fr om another telephone. This f eature is useful if you w ant to continue a call at another phone. Precondition: Precondition: Precondition: Precondition: Y ou[...]

Step by Step Calling Multiple Parties Simultaneously 36 Placing Exter nal Calls on Hold If you have pr ogrammed a key on y our telephone as a hold key ( Æ page 52), you can place ext er nal calls on hold. This enables all ot her par ties to re trieve the call on the assigned line. Press the "Common Hold" k ey . A message appears showing [...]

Making Calls to Stored Destinations 37 Step by Step Making Calls to St ored Destinations Using a Caller List If you are unable t o accept an external or internal call, t he call attempt is stored in t he caller list. Y ou can store answered calls either manually (both int er nal and ext er- nal calls) or automatically (e xternal calls only; contact[...]

Step by Step Making Calls to Stored Destinations 38 Displa ying t he Call Time and Additional Call Information Precondition: Precondition: Precondition: Precondition: Y ou have r etrieved the caller list and the selected call is displayed. Select and confirm. or or or or or or or or Dialing a Station Number from the Caller List Precondition: Precon[...]

Making Calls to Stored Destinations 39 Step by Step Redialing a N umber The last thr ee external telephone numbers dialed are st ored automat- ically . Y ou can redial them simply by pressing a k ey . The station number appears on your scr een for two seconds and is then dialed. Press the k ey once to dial the number last dialed. Press the k ey twi[...]

Step by Step Making Calls to Stored Destinations 40 Dialing a N umber F rom t he Internal Director y The int er nal directory contains all station numbers and system speed-dial number s assigned to a name . Contact System Suppor t to find out if one was configured f or your system. Precondition: Precondition: Precondition: Precondition: Names ha ve[...]

Making Calls to Stored Destinations 41 Step by Step Using Re per tor y Dialing Ke ys Precondition: Precondition: Precondition: Precondition: Y ou have saved a station number on a repertor y dialing key ( Æ page 50). Press the k ey on which the number is sav ed. If the station number is located on the second lev el, first press "Shift". U[...]

Step by Step Displaying and Assigning Call Charges 42 Displa ying and Assigning Call Charges Displa ying Call Char g es For the current call: The displa y usually shows call charges at the end of a call (def ault set- ting). If you wish to displa y charges continuously during a call in progress, System Support must request this feature from y our c[...]

Displaying and Assigning Call Charges 43 Step by Step T o display fur ther chargeable calls, confirm each subsequent dis- play . Select and confirm. or or or or or or or or or or or or Dialing with Call Charge Assignment Y ou can assign external calls to certain projects. Precondition: Precondition: Precondition: Precondition: Syst em Suppor t has [...]

Step by Step If You Cannot Reach a Destination ... 44 If Y ou Cannot R each a Destination ... Using Callback If a user is busy or is not answering, you can stor e an automatic call- back. This f eature saves you from ha ving to mak e repeated attempts to re ach the user . Y ou receive a callback, • When the other party is no longer busy • When [...]

If You Cannot Reach a Destination ... 45 Step by Step Deleting a displayed entry: Press the "OK" dialog k ey to confirm your selection Ending callback display: Select and confirm. or or or or Press the k ey . The LED goes out. or or or or Press the k ey . The LED goes out. Call W aiting (Camp- On) Precondition: Precondition: Precondition:[...]

Step by Step Telephone Settings 46 Te l e p h o n e S e t t i n g s A djusting t he Ring V olume or or or or Press these k eys while the phone is idle. Confirm. or or or or T o raise or lower the volume: K eep pressing the keys until the desir ed volume is set. Save . A djusting t he Ring T one or or or or Press these k eys while the phone is idle.[...]

Telephone Settings 47 Step by Step A dju sti ng the Sp eak erph one to th e R oom Ac o u s t i c s T o help the other par ty understand you clearly while you are talking into the micr ophone, you can adjust the telephone t o the acoustics in your envir onment: "Quiet room", "Normal room" and "Noisy r oom". or or or or [...]

Step by Step Telephone Settings 48 Selecting the Language of Screen Promp ts Press the k ey . The LED lights up. Confirm. Confirm. or or or or Enter the code . Select the language you wish to use (suc h as "Spanish") and press the "OK" dialog k ey to confirm. Locking the T elephone to Pre v ent U naut horized Use Y ou can preven[...]

Telephone Settings 49 Step by Step Sa ving Y our PIN T o use the functions • to pre vent unauthorized persons from using your telephone Æ page 48 • to use another t elephone lik e your own Æ page 63 • to change y our call number Æ page 64 you need to ent er a personal identification number , which you can save y ourself. Press the k ey . T[...]

Step by Step Saving Station Numbers, Functions, Procedures and Appointments 50 Sa ving St ation N umber s, F unctions, Procedures and Appointments Y ou can store a frequently needed station number , a frequently used function or procedure (se veral operating st eps) on each free ke y of your telephone or auxiliary device. If you have pr ogrammed a [...]

Saving Station Numbers, Functions, Procedures and Appointments 51 Step by Step Confirm. or or or or Select and confirm. Storing St ation Speed-Dial N umber s Y ou can store the ten numbers which y ou use the most and dial them using your own station speed-dial numbers: * 0 through * 9 ( Æ page 41). Press the k ey . The LED lights up. Confirm. or o[...]

Step by Step Saving Station Numbers, Functions, Procedures and Appointments 52 Assigning Functions t o Ke ys Press the k ey . The LED lights up. Select and confirm. or or or or Enter the code . Press the k ey . If the ke y is already in use, its assignment appears on the screen. Confirm. Select and confirm the function, such as "Do not disturb[...]

Saving Station Numbers, Functions, Procedures and Appointments 53 Step by Step Mute (on/ of f): Mute (on/ of f): Mute (on/ of f): Mute (on/ of f): The micr ophone is switched on. The micr ophone is switched off. Caller list: Caller list: Caller list: Caller list: No calls saved. Call request saved. Repdial k ey (internal), Direct station select: Re[...]

Step by Step Saving Station Numbers, Functions, Procedures and Appointments 54 No callers waiting Flashing rapidly - Callers w a iting (a cer tain number is ex ceeded). Flashing slowly - Callers waiting (a certain number was reached). The f ollowing functions are assigned t o keys which ha ve no LED: The f ollowing functions are assigned t o keys w[...]

Saving Station Numbers, Functions, Procedures and Appointments 55 Step by Step Assigning Procedures (Operating Steps) to K e y s Y ou can store station numbers and functions that requir e additional input, i.e. functions that include sev eral operating st eps, on a ke y of your telephone . This means that y ou can, for example, st ore the function [...]

Step by Step Saving Station Numbers, Functions, Procedures and Appointments 56 Confirm. or or or or Select and confirm. End? Other ke y? Select the stored pr ocedure by pressing the rele vant k ey . Procedur es whose functions can be activated/ deactivated are activat ed and deactivated by pressing the same . Y ou can also press the procedure k ey [...]

Saving Station Numbers, Functions, Procedures and Appointments 57 Step by Step Sa ving Appointments Y ou can tell your telephone t o give you a call when you want t o be re- minded of an appointment ( Æ page 17). T o do this, you need to sav e the time you w ant the call to be made . Y ou can enter a single appointment that will tak e place in the[...]

Step by Step Testing the Telephone 58 Te s t i n g t h e Te l e p h o n e T esting t he T elephone Functions Y ou can test your telephone functions. Precondition: Precondition: Precondition: Precondition: Y our telephone is idle . Press the k ey . The LED lights up. Select and confirm. or or or or Enter the code . If everything is OK, • all LEDs [...]

Call Forwarding 59 Step by Step Call F or warding Using V ariable Call F or warding Y ou can immediately for ward int ernal or external calls to differe nt in- ternal or ext ernal telephones (destinations). (External destinations re- quire special configuration in the syst em.) Select and confirm. or or or or Enter the code. Select and confirm. or [...]

Step by Step Call Forwarding 60 Using Night Answ er When night answer mode is active, f or example during a lunch break or af ter office hours, all external calls are immediat ely for warded t o a specific internal telephone (night station). T he night station can be defined by System Support (standard night answer ser vice) or by you (temporary ni[...]

Call Forwarding 61 Step by Step Call F or warding in the Carr ier N e tw ork and F or warding Multiple Subscriber Nu m b e r s ( M SN ) If this function has been configured (contact System Support), you can forward calls to your assigned multiple subscriber number (MSN) (DID number) directly within the carrier network. For ex ample, you can f or wa[...]

Step by Step Using Other Functions 62 Using Other F unctions Sending a Message Y ou can send shor t text messages to users who hav e system tele- phones. T ransmitted t ext messages are signaled in the same way as a call- back request on the Oct ophon 22 and Octophon 26 models. Select and confirm. or or or or Enter the code . Enter the r ecipient?[...]

Using Other Functions 63 Step by Step Lea ving an Ad visor y Messag e Y ou can leave an advisor y message on your telephone screen f or in- ternal callers who want t o reach y ou while you are aw ay from your desk. When another par ty calls you, the message appears on the caller’s screen. Select and confirm. or or or or Enter the code. Select and[...]

Step by Step Using Other Functions 64 If applicable If applicable If applicable If applicable Users who have not yet select ed a personal identification number are prompted t o do so on their own telephones. Dial the ext ernal number . This stat e is canceled at the end of the call. Change call number (relocate) Y ou can put your call number on eve[...]

Using Other Functions 65 Step by Step F ax De t ails and Message on Ans w ering Machine If a fax or answering machine is connect ed to your system and you have assigned t he "F ax details" function to a programmable k ey ( Æ page 52), the key lights up when a f ax or a message has been re- ceived. Deactivating indication: Press the illum[...]

Step by Step Using Other Functions 66 Monitoring a Room A telephone can be used t o monitor a r oom. The function must be ac- tivat ed on the telephone that y ou want t o monitor . Calling this telephone le ts you hear what is going on in the room. Activating the telephone to be monitored: Press the k ey . The LED lights up. Select and confirm. or [...]

Using Other Functions 67 Step by Step A ctiv ating Functions for Another Te l e p h o n e If this function has been configured (contact System Support), you can turn the following functions on and off for other t elephones. This feature is also kno wn as associated service. • Do not disturb, code: * 97/#97 ( Æ page 19) • Call forwarding, code:[...]

Step by Step Using Other Functions 68 Locking Ano t her T elephone to Pre v ent U naut horized Use If this function has been configured (contact System Support), you can lock other t elephones to pre vent unauthorized use and then unlock them again lat er . Y ou can use this function to unlock the telephone f or users who have lock ed their telepho[...]

Using Other Functions 69 Step by Step • Group ringing, code: * 81/#81 ( Æ page 80) • Group call, code: * 85/#85 ( Æ page 80) • Suppress caller ID, code: * 86/#86 ( Æ page 26) • W aiting tone, code: * 87/#87 ( Æ page 15) • Open door , code: * 61 ( Æ page 21) • Door opener on/ of f, code: * 89/#89 ( Æ page 22) • Control r elay , c[...]

Step by Step Using Other Functions 70 Controlling Connected Computer s or Other Prog rams and T elephone Data Ser vice (T - Octopus F400 Only) If this function has been configured (contact System Support), you can control connected comput ers or programs running on them, such as hotel services or information systems, from y our telephone. Precondit[...]

Using Other Functions 71 Step by Step Controlling Rela ys If this function has been configured (contact System Support), you can turn up to four r elays on and of f to control different f acilities (such as a door opener). Depending on how they are pr ogrammed, you can switch the relays on and off or switch them on and have them switched off automa[...]

Step by Step Using Other Functions 72 Radi o P agin g If paging equipment is connected t o your system (contact Syst em Suppor t), you can contact people via their pock et receivers. The pock et receiver indicates t o the person you are looking for that someone is tr ying to get in t ouch. The person you page can then go to the nearest t elephone a[...]

Team and Executive/Secretary Functions With Trunk Keys 73 Step by Step T eam and Executi ve/Secre t ar y Fu n c ti on s W ith Tru nk K e ys If this function has been configured (contact System Support), you belong to a t eam of users for whom special k eys were programmed: • T runk ke ys (MUL AP k eys) • Direct station selection k eys • Group[...]

Step by Step Team and Executive/Secretary Functions With Trunk Keys 74 Answ ering Calls With T runk Ke ys Precondition: Precondition: Precondition: Precondition: Y our telephone is ringing and/ or the trunk ke y is flash- ing rapidly . Press the rapidly flashing trunk k ey . This is not necessary if the trunk is automatically assigned to you when y[...]

Team and Executive/Secretary Functions With Trunk Keys 75 Step by Step Switc hing Between Phone Calls on Multiple Tr unks Precondition: Precondition: Pr econdition: Precondition: Y ou are conducting a call over a trunk in your group . Another trunk k ey star ts flashing. Press the flashing trunk k ey . The first par ty is placed on hold on the othe[...]

Step by Step Team and Executive/Secretary Functions With Trunk Keys 76 Select and confirm. or or or or or or or or or or or or or or or or or or or or Enter the code. Enter the destination number . Confirm. or or or or If available . Press the "For war d Line" k ey . (Y ou have st ored the call for- warding type and destination on the &qu[...]

Team and Executive/Secretary Functions With Trunk Keys 77 Step by Step Using DSS K ey s Each team member has a DSS k ey for ev er y other member in the tea m. This enables ev er y team member to reach all other members of the team directly , simply by pressing a k ey . Meaning of LED Indications on DSS Ke ys LED on the DSS k ey is off - the team me[...]

Step by Step Team and Executive/Secretary Functions With Trunk Keys 78 Transfer ring a Call in Prog ress Press the DSS k ey and announce the call, if desired. or or or or Replace the handset or pr ess the key . A ccep ting a Call for Another T eam Mem- ber Press the flashing DSS k ey or trunk ke y. Lif t the handset. or or or or With on-hook dialin[...]

Team and Executive/Secretary Functions With Trunk Keys 79 Step by Step Transfer ring Calls Directly to t he Ex ecutiv e (Only in an Ex ecutiv e/ Secre tar y Group) Normally , audible signaling of all calls for the ex ecutive is heard only in the secretary’s office. Y ou can activate audible signaling so that calls are only signaled on the ex ecut[...]

Step by Step Using Other Team Functions 80 Using Other T eam F unctions Tur ning Group Call On and Of f If this function has been configured (contact System Support), you belong to one or more gr oups of user s who can each be reac hed un- der a hunt group or group call number . Incoming calls are signaled on all group member t elephones in the ord[...]

Using Other Team Functions 81 Step by Step Y ou belong to multiple groups or to one group with trunk keys (in- cluding executive/secre tar y teams). Select and confirm. or or or or or or or or or or or or Enter the code f or "leave" or "join". or or or or Press the "Hunt gr oup join/leave" ke y. or or or or If an "[...]

Step by Step Using Other Team Functions 82 A ccep ting a Call for Another Member of Yo u r T e a m Y ou can accept calls for other telephones in y our team from y our tele- phone even while engaged in another call . T o do this, contact System Suppor t to find out if a pickup gr oup has been configured. Precondition: Precondition: Precondition: Pre[...]

Using Other Team Functions 83 Step by Step U nifor m Call Distribution (UCD) If this function has been configured (contact System Support), you belong to a group of users (agents) t o whom calls are distributed. An incoming call is always assigned t o the agent who has had the longest break without a call. Logging on and off at the beginning and en[...]

Step by Step Using Other Team Functions 84 Requesting and activ ating a work time: If you want t o follow -up on the last call you answered wit hout being disturbed, you can request and activa te a work time . This remo ves your telephone fr om the call distribution cycle for a programmable period of time until you log back on. Press the k ey . The[...]

Special Functions in the LAN (PC Network) 85 Step by Step Special F unctions in the LA N (PC Ne tw ork) If your telephone is oper ating in a T - Octopus F Ser ver envir onment, multiple T -Octopus systems are int erconnected via a LAN ( L L L Lo c al A A A Area N N N Network, e.g. pr opr ietary PC network). Y our telephone calls are con- ducted via[...]

Step by Step Special Functions in the LAN (PC Network) 86 Transfer ring Call F or warding Y ou can activate/ deactivate call forwarding ( Æ page 59) f or your telephone from ot her T - Octopus F Ser ver telephones. Select and confirm. or or or or Enter the code . Enter the (DISA) call number of the T - Octopus F 200/400/600 t o which your telephon[...]

Special Functions in the LAN (PC Network) 87 Step by Step Using Night Answ er If authorized (contact System Support), you can define telephones in other T - Octopus F 200/400/600 systems as the night answer ( Æ page 60). Select and confirm. or or or or Enter the code. Enter the (DISA) call number of the T - Octopus F 200/400/600 to which the night[...]

Step by Step Special Functions in the LAN (PC Network) 88 A ctivating and Deacti vating a Ringing Group Y ou can have calls for your t elephone signaled audibly at external telephones or at t elephones in other T -Octopus F 200/400/600 sys- tem s ( Æ page 82). Saving the telephones for the ringing group: Press the k ey . The LED lights up. Select [...]

Special Functions in the LAN (PC Network) 89 Step by Step Controlling Rela ys If this feature is configur ed (contact System Suppor t), you can also control rela ys ( Æ page 71) in other T - Octopus F 200/400/600 sys- tem s. Select and confirm. or or or or Enter the code. Enter the (DISA) call number of the T - Octopus F 200/400/600 in which the r[...]

Step by Step Special Functions in the LAN (PC Network) 90 Opening the Door If this feature is configur ed (contact System Suppor t), you can also activate the door opener ( Æ page 21) in other T - Octopus F 200/ 400/600 systems. Select and confirm. or or or or Enter the code . Enter the (DISA) call number of the T - Octopus F 200/400/600 in which [...]

Labeling, Documentation and Accessories 91 Labeling, Documentation and Accessories Labeling K ey Fields K ey labeling sheets containing pre- cut cards are supplied with each t elephone and key mod- ule in an accessor y pack. These cards can be used on bo th sides, and are inserted into the telephone . T o label the fixed function ke ys ( Æ page 3)[...]

Labeling, Documentation and Accessories 92 Ordering Operating Instr uctions Y ou can reorder these operating instructions from Deutsche T elek om AG: • in paper form in an accessory kit under the order number A31003-E8400-X908-*-7619 (also available in German), • in electronic f orm (HTML and PDF) on CD-ROM under the order number P31003- E8400-[...]

Labeling, Documentation and Accessories 93 acoustic adapter: acoustic adapter: acoustic adapter: acoustic adapter: Connects a desk microphone, e xternal speaker or second handset. PNT E: PNT E: PNT E: PNT E: A desktop unit (optionally av ailable with PSU for power supply) for connecting up to 2 S 0 ter- minals (e.g. PC and F AX).[...]

Fixing Problems 94 Fixing Problems T elephone Maintenance • Always use a damp or antistatic clot h to clean the telephone. Nev er use a dr y cloth. • If the telephone is very dir ty , clean it with a diluted neutral cleaner containing surfac- tants, such as a dish detergent. After wards remo ve all traces of the cleaner with a damp cloth (using[...]

Fixing Problems 95 Step by Step Responding to Error Messages on the Screen Possible cause: The station number is incorrect. Possible response: Enter a correct station number . Possible cause: Y ou tr ied to activ ate a disabled function. Possible response: Ask System Support to authorize you to use the function. Possible cause: The station number y[...]

96 96 96 96 Index Inde x A accessories ..................................................... 92 activating door opener ...................................... 21 adapters .......................................................... 92 advisory message ............................................. 63 agents .............................................[...]

97 97 97 97 Index dialing numbers from the internal directory ............................. 40 using speed-dialing ...................................... 41 direct inward system access (DISA) .................... 68 direct station selection ........................... 51 , 53 , 77 directory, internal ............................................. 40[...]

98 98 98 98 Index meaning of LED indications ............... 52 , 73 , 76 , 77 message answering .................................................... 62 deleting/displaying ....................................... 62 receiving ..................................................... 62 sending ....................................................... 62 [...]

99 99 99 99 Index station number assigning ..................................................... 28 saving ......................................................... 50 station number label ......................................... 91 station numbers correcting .................................................... 25 station speed-dialing ...........[...]

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% Quick-Ref erence Operating Instructions[...]

Issued by: Deutsche Telekom AG Right of modification reserved. Reference number: A31003-E8400-X908-1-7619 SW version: 3.0 Status: 04/2002 Printed on environmentally compatible recycled paper. The equipment referred to in these instructions conforms with the requirements of the EU directive: 1999/5/EG - Directive on radio equipment and telecommunica[...]

Deutsche Te l e k o m ! " §========= T - Oct opus F 200/400/600 Octophon 22 Octophon 26 Quick -R eference Operating Instr uctions[...]

Overview of Functions and Codes (Alphabetical) Ov er vie w of F unctions and Codes (Alphabetical) The table below lists all a vailable functions as they appear on the display . F unctions that have been configur ed (contact System Support) can be activated interactiv ely (select + save). via the Program/Service menu (select + save or ent er a code)[...]

Overview of Functions and Codes (Alphabetical) Forwarding on 1=all calls 2=ext ernal calls only 3=internal calls only Forwarding of f T runk call forwarding on T runk call forwarding of f Forward Line: On Forward Line: Off 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 * 1 * 11 * 12 * 13 #1 * 64 #64 * 501 #501 X X X X X X X X X Headset Answer call 9 HF answerback[...]

Overview of Functions and Codes (Alphabetical) Reset services 9 #0 X Retriev e line 9 * 63 X Ring T ransfer: On Ring T ransfer: Off 9 9 * 502 #502 X X Ringer cutoff on Ringer cutoff of f 9 9 9 9 * 98 #98 X X Ringing group on Ringing group off 9 9 * 81 #81 X X Room monitor 9 * 88 X Select language 9 * 48 Set Callback View callbacks/Dele te 9 9 9 9 *[...]