Epson WF-2540 manual

1 WF-2540 Quick Guide Your WF-254 0. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Using Special Pape rs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Placing Originals fo r Copying, Sca nning, or Faxing . . . . . . . . . . . . . . . . . . . . . . 6 Co[...]

2 Your WF-2540 Your WF-2540 After you set up your WF-2540 (see the Start Here sheet), turn to this Quick Guide and your online User’s Gu ide for instructions on using your pr oduct. Features Where to find information Copy, scan, and fax from the easy-to-use control panel See this Quick Guide for the basics. See the online User’s Guide for detai[...]

Using the Control P anel 3 Using the Control Panel The control panel makes it easy to use all the fe atures of your product. T o save energy , the screen goes dark after several minutes of inactivity . P ress any button to wake it up . Note: To turn off the “beep” heard when you press a button, press the r Copy button to select copy mode, press[...]

4 Using Special Papers Using Special Papers Epson offers a wide array of high quality papers , making it easy to maximize the impact of your photos, presentations, and cr eative projects. Y ou can purchase genuine EPSON ink and paper at EPSO N ® Supplies Central ® at www .epson.com/ink3 (U.S. sales) or www .epson.ca (Canadian sales). Y ou ca n al[...]

Using Special Papers 5 Note: Media availability varies by country. F or detail ed paper loading instructions, see the Start Here s heet or online User’s Guide . F or best results: ■ F an and align the edges of the paper before loading. ■ Load paper against the right edge guide with the printable side faceup; it is usually whiter or brighter .[...]

6 Placing Origin als for Copying, Scanni ng, or Faxing Placing Originals for Copying, Scanning, or Faxing Before you copy , scan, or fax, pl ace your documents on the scan ner glass or in the Automatic D ocument F eeder (ADF). Place photos on the scanner glass only and not in the ADF . Using the Scanner Glass Y ou can place a photo or a document up[...]

Using the Automati c Document Feeder 7 Using the Automatic Document Feeder Y ou can place up to 30 sheets of letter- or A4-size paper or 10 sheets of legal-size paper at a time. Load only plain paper in the ADF . 1. Mo ve the edge guide outward. 2. F an the originals, then tap them on a flat surface to even the edges. 3. Insert the origi nals faceu[...]

8 Copying a Photo or Docum ent Copying a Photo or Document F ollow the steps in this section to co py black-and-white or color documents. If you use the Automatic D ocument F eeder (ADF ), you can copy up to 30 sheets of letter- or A4-size paper or 10 sheets of legal-size pa per at a time. Load only plain paper in the ADF . 1. Load paper in the she[...]

Printing From Yo ur Computer 9 Printing From Your Computer This section describes the basic steps for printing from a Windows ® or M ac computer . For detailed instructions on printing, see the online User’ s Guide . Printing in Windows 1. Select the print command in y our application. 2. Make sure your EPSON product is selected, then click the [...]

10 Printing in Wi ndows 3. On the Main tab , select the basic print settings. Ma ke sure you choose the correct Paper Type setting for the paper you are using (see page 12 for details). Tip: For quic k access to the most common set t ings, select one of the Printing Presets on the lef t side of the screen . Y ou can d elete these presets or create [...]

Printing With a Mac 11 Printing With a Mac F ol low the steps below to print from Mac OS X. 1. Open the File menu and select Print . 2. Select your EPSON product as the Printer setting. 3. Click the arrow or Show Details to expand the print window , if necessary . 4. Select basic copy and page settings. F or borderless printing, choose a Paper Size[...]

12 Selecting the Correct Pape r Type 5. Choose Print Settings fr om the pop-up menu, and select the following print settings: 6. Choose any other printing options you may need from the pop-up menu. S ee the online User’s Guide for details. 7. Click Print . 8. T o monitor your print job, clic k the printer icon in the Dock. Selecting the Correct P[...]

Scanning a Docum ent or Photo 13 Scanning a Document or Photo Y ou can use your product to scan original do cuments and photos and save them on your computer . Note: For detailed scannin g instructions, see the online User’s Guide . Quick Scanning With the Scan Button U se the u Scan button to quickly scan a document or photo and save it on your [...]

14 Scanning With EP SON Scan Software 4. Do one of the following: ■ If you ’ re scanning to a USB storage device, select y our scan settings, then press the B&W or Color x Start button to begin scanning. ■ If you ’ re scanning to the cloud, selec t your destination, then pr ess the B&W or Color x Start button to begin scanning. ■ [...]

Scanning With Mac OS X 10.6/10.7 15 EPSON Scan opens in Office M ode the first time you use it. (Y ou can change the scan mode using the M ode selector in the upper right corner .) Note: Y ou cannot use Home mode to scan with the Automatic Document F eed er . 3. Click Scan . The image is scanned and you see its ic on in the folder you have selected[...]

16 Scanning With Mac OS X 10.6/10.7 5. In the Scan T o pop-up menu, select the fo lder in wh ich you wan t to save your im age. 6. Click Scan to begin scanning. Y our image is saved to the folder you selected. Note: With Mac OS X 10.6 or 10 .7, in addition to scanning with Image Capture, you can download and install EPSON Scan scanning software. EP[...]

Faxing a Document 17 Faxing a Document Y our product lets you send faxes by entering fax numbers or selecting entries fr om a speed dial or group dial list. If you use the A u to matic Document F eeder (ADF), you can fax up to 30 sheets of letter- or A4-siz e paper or 10 sheets of legal-size paper at a time. Load only plain paper in the ADF . Note:[...]

18 Setting Up Fax Features 2. T o use a telephone or answering machine, you need a second phone cable. Connect one end of the cable to the telephone or answeri ng machine, and connect the other end to the EXT. port on the back of the product. In A uto Answer mode, if the incoming call is a fax and you pick up the phone or the answering machine answ[...]

Setting Up Fax Features 19 5. P ress OK to select Fax Header . 6. U se the keypad to enter your sender name or other header information (see “U sing the Keypad to Enter N umbers and Characters ” below). Y ou can enter up to 40 digits. 7. When you ’ re done, use the arro w buttons to select Done , then press OK to r eturn to the H eader screen[...]

20 Sending a Fax From the Control Panel 5. P ress u or d or use the numeric keypad to select the number of rings, then press OK . Select mor e rings than you use for the answering machine. 6. P ress x Menu to exit the F ax Menu. Sending a Fax From the Control Panel Y ou can send a fax by manually entering a fax number , as described below . Note: T[...]

Receiving Faxes 21 Other Ways to Dial a Fax Number Her e ar e some other ways you can dial a fax number: ■ P ress the Redial/Pause button to redial the last fax number you used. ■ T o use a speed dial entry , press the Speed Dial/ Group Dial button once, select or type the number of a speed dial entry , and press OK . Then press the B&W or [...]

22 Receiving Faxes 6. T o receive faxes automatically , press u or d to select Auto Answer , press OK , press u or d to select On , then press OK again. 7. P ress x Menu when done. Note: To change the number of rings before the product answe rs, see page 19. If you run out of paper during printing, you see an err or message. Load mor e paper and pr[...]

Maintaining Your Pr oduct 23 Maintaining Your Product F ol low the instructions in this chapter to ch eck and clean the print head nozzles , check ink levels, and replace ink cartridges. If you n eed to align the print head, see the online User’s Guide . Caution: T o keep your product looking like new , don ’t place anything on top of the cover[...]

24 Cleaning th e Print Hea d Cleaning the Print Head If print quality has declined and the nozz le check pattern i ndicates clogged nozzles, you can clean th e print head. Print head cleaning uses ink, so clean it only if necessary . Note: You cannot clean the print head if an in k cartridge is expended, and may not be able to clean it when a cartr[...]

Purchasing EPSO N Ink Cartridges 25 Y ou can c heck the ink le vels usin g the proc edure below . The ink levels displayed are approximate. T o check the ink lev els with your W indows or M ac OS X software, see the instructions in your online User’s Guide . 1. P ress the x Menu button. 2. P ress u or d to select Ink Levels , then press OK . 3. T[...]

26 Replacing Ink Cartridges Replacing Ink Cartridges Make sure you have a ne w ink ca rtrid ge before you beg in. Caution: Do not open ink cartridge pac kages until you are ready to install the ink. Cartridges are vacuum pac ked to maintain reliabilit y . Lea ve the expended cartridge inst alled unti l you ha ve obtained a rep lacement, or the ink [...]

Replacing Ink Cartridges 27 5. Before you open the new cartridge package, shake it gently four or fiv e times. Then remov e it from the package. Caution: Do not touch the green chip or the small window on the ink cartridge. This can damage the cartridge. 6. Remov e the yellow tape from the side of the ink cartridge. Caution: Do not remove any other[...]

28 Solving Problems Solving Problems If you have a problem with your EPSON prod uct, check the messages on the L CD screen to diagnose the cause. Y ou can also check th e basic troubleshooting suggestions below , or see your online User’s Guide for more detailed help. Note: Breakd own or repair of thi s product ma y cause loss of fax and network [...]

Network Problems 29 Connect the Printer to Your Wireless Network If you are unable to connect to your wir e less network using the product CD and the Start Here sheet, you can use the control panel on your product. Before you start, make sure you kno w your network name (SSID) and passwor d. 1. P ress the Wi-Fi Setup button. 2. P ress OK to select [...]

30 Printing and Co pying Problems Cannot Scan Over the Network ■ Make sure your computer is connected to the same network as your printer . ■ If you cannot scan from the product ’ s cont rol panel, make sur e you re started your computer after installing the product soft ware . Make sure E PSON Event Mana ger i s not being blocked by your fir[...]

Printing a nd Copying Problems 31 Paper Feeding Problems ■ If paper doesn ’ t feed, remo ve it from the sheet feeder . Flip thr ough the stack to separate the sheets a little. Then reload th e paper against the right side, and slide the left edge guide against the paper (but not too ti ghtly). ■ Don ’ t load too many sheets at once. See you[...]

32 Printing and Co pying Problems 2. Lift the paper feeder and remove all of the paper inside, including any torn pieces. Then lower the paper feeder (but don ’ t close the ADF cover). 3. Raise the ADF input tray and carefully remo ve the jammed paper . 4. Return the ADF input tray to its orig inal position and close the ADF cover . Faxing Proble[...]

Printing a nd Copying Problems 33 ■ If you connected a telephone or answering machine, make sur e it is connected to the EXT. port. Do not use a phone line splitter . ■ If you connected an answ ering machine, se t the product to pick up on a higher number of rings than the an swering machine. See page 19. Print Quality Problems ■ Make sure yo[...]

34 Where to Get Help Where to Get Help Epson Technical Support Internet S u pport Visit epson.com/support (U.S.) or epson.ca/support (Canada) where you can download drivers, view manuals, get F AQs, or e-mail E pson. Speak to a Support R epresentative Before you call Epson for supp ort, plea se have the fo llowing infor mation read y: ■ P roduct [...]

Notices 35 Notices Important Safety Instructions Before using y o ur EPSON product, r ead and follow these safety instructions: ■ Be sure to follow all warnings and instructions marked on the product. ■ Use only the type of power sourc e indicated on the product label. ■ Use only the power cord that comes with the product. Use of another co r[...]

36 Important Safety Instructions ■ Do not use aerosol products that contain flamma ble gases inside or around the product. Doing so may cause fire. ■ Do not press too hard on the scanne r glass when placing the originals. ■ Do not open the scanner section while the pr oduct is copying, printing, scanning, or performing any other functions. ?[...]

Important Safety Instructions 37 ■ Do not try to move the print head by hand, or you may damage the product. ■ Before transporting the product, make sure the print he ad is in the home (far right) position and the ink cartridges are in place. ■ Install a new ink cartridge i mmediately after removing a us ed one. Leaving cartridges uninstalled[...]

38 Declaration of Confor mity Declaration of Conformity Accord ing to 47CFR, P art 2 and 15 for: Class B P ersonal Computers and P eripherals; and/or CPU Boards and P ower Su pplies used with Class B P ersonal Computers: We : E p s o n A m e r i c a , I n c . Located at: MS 3-13 3840 Kilroy Airport W ay Long Beach, CA 90806 T elephone: (562) 290-52[...]

FCC Compliance Statement 39 part of the product iden tifier that has th e format US:AAAEQ##T XXXX. Th e digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). F or earlie r products, the REN is separately shown on the label. If this equipment causes harm to the telephone network, the telephone co mpany will notify [...]

40 FCC Compliance Statement interference will not occur in a part icular installation. If this equipment does cause interference to radio and television reception, wh ich can be determined by turning the equipment off and on, the user is encouraged to try to correct the interfer ence by one or more of the following measures: ■ Reorient or relocat[...]

Epson America, I nc. Limited Warranty 41 Epson America, Inc. Limited Warranty What Is Co vered: E pson America, Inc. (“Epson ”) warrants to the original r etail purchaser that the EPSON printer covered by this li mited warranty statement, if purc hased and operated only in the U n ited States, Canada, or Puerto Rico, will be free from defects i[...]

42 Copyright Notice IDENTIFIED AB OVE. UNLESS ST A TED HEREIN, ANY ST A TEMENTS OR REPRESENT A TIONS MADE BY ANY O THER PERSON OR FIRM ARE V OID. IN NO EVENT SH ALL EPSON OR ITS AFFILIA TES BE LIABLE FOR ANY SPECIAL, INCIDENT AL OR CONSEQUENTIAL DAMA GES RESUL TING FR OM THE USE OR INABILITY TO USE THE EPSON PRODUCT , WHETHER RESUL TIN G FR OM BREA[...]

Copyright Notice 43 Responsible Use of Copyrighted Materials Epson encourages each user to be responsible and respectful of the copyright laws when using any EPSON product. While some countries ’ laws pe rmit limited copying or reuse of copyri ghted material in ce rtain circumstanc es, those ci rcumstan ces may not be as broad as some people assu[...]

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