Epson WorkForce 645 manual

WorkForce ® 545/645 Series Quick Guide Your WorkFo rce 545/64 5 Series . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Using Special Pape rs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Placing Originals for Copying, Sca nning, or F axing . . . . . . . . . . . . . . . . . . . .[...]

2 Your WorkForce 545/645 Series Your WorkForce 545/645 Series After you set up your W orkF orce ® 545/645 Series (see the Start He re sheet), turn t o this Quick Guide and you r online User’s Guide for instruction s on using your product. Note: The illustrations in this manual show the WorkForce 645. The instructions apply to both the WorkForce [...]

Your WorkForce 545/6 45 Series 3 Using the Control Panel The control panel makes it easy to use all the fe atures of your product. T o save energy , the screen goes dark after several minutes of inactivity . P ress any button to wake it up . Ti p : T o turn off the “beep” heard when you press a button on the screen, or to reduce its volume, pre[...]

4 Using Special Papers Using Special Papers Epson offers a wide array of high quality papers , making it easy to maximize the impact of your documents, photos, pr es entations, and other projects. Y ou can purchase genuine Ep son ink and paper at Epson Supplies Central ® at www .epson.com/ink3 (U.S. sales) or www .epson.ca (Canadian sales). Y ou c[...]

Using Special Papers 5 Note: Media availability varies by country. F or detailed paper loading ins tructions, see the Start Here sheet or online User’s Guide . F or best results: ■ F a n paper before loading. ■ Load paper printable side down; it is usually whiter or brighter . ■ Always load paper short edge first and make sure the edge guid[...]

6 Placing Origin als for Copying, Scanning , or Faxing Placing Originals for Copying, Scanning, or Faxing Before you copy , scan, or fax, place you r documents on the scan ner glass or in the Automatic D ocument F eeder (ADF). Plac e photos on the scanner glass only . Using the Scanner Glass Y ou can place a photo or a document up to le tter-size ([...]

Placing Originals for Copying, Scanning, or Faxin g 7 3. Insert the origi nals faceup, top edge fi rst. The ADF icon appears on the screen. Note: If you’re using the 2-up Copy layout, make sure the originals are loaded as shown below . 4. Slide the edge guide against the originals, but not too tight.[...]

8 Copying a Docu ment Copying a Document F ollow the steps in this s ection to co py black-and-white or color documents. Note: You can use the Copy/Rest ore Photos option to copy photos onto 4 × 6-inch (102 × 152 mm), 5 × 7-inch (127 × 178 mm), 8 × 10-inch (203 × 254 mm), letter-size, or A4-size Epson photo paper (various types available) for[...]

Copying a Docu ment 9 8. T o chan ge other print settings, press x Menu , then select Paper and Copy Settings . ■ T o make double-sided copies ( W orkF orce 645 only), select 2-Sided Prin ting . (Y ou can also quickly open th is m en u by p re ss in g th e 2-Sided button.) Select the desired option and pr ess OK . ■ T o reduce your originals so[...]

10 Printing From a Memory Card Printing From a Memory Card Y our product lets you print photos directly from your digital camera ’ s memor y card; just insert it into the memor y card slot and you ’ re ready to print. See the online Use r’s Guide for a list of compatible memory cards and instructions on copying memory card files betw een your[...]

Printing Fro m a Memory Card 11 Printing Photos From the LCD Screen Y ou can sele ct individual photos for printing as you view them on the LCD screen. See the online User’s Guide for instructions on printing photo greeting car ds, layout sheets, and proof sheets. 1. Load several sheets of E pson photo paper . 2. P ress the Photo button, then sel[...]

12 Printing From Your Computer Printing From Your Computer This section describes the basic steps for pr inting from a Windo ws or Mac computer . F or detailed instructions on printing, see the online User’ s Guide . Printing in Windows 1. Select the print command in your applic ation. Y ou see a window like this one. 2. Make sure your product is[...]

Printing F rom Your Computer 13 3. On the Main tab , select basic print settings. M ake sure you choose the corr ect Paper Type setting for your paper (see page 15). Ti p : For more information about print settings, click Help . 4. F or automatic duplex printing with the W orkForce 645, select 2-sided Printi ng , then select Auto . 5. F or resizing[...]

14 Printing With a Mac 3. Select your product as the Printer setting. 4. Select basic copy and page settings. For bor derless photos, choose a Paper Size setting with a Borderless option. Note: If the setting you want isn’t shown (for example, Scale ), check for it in your application before printing or check for it at the bottom of this window .[...]

Printing F rom Your Computer 15 Selecting the Correct Paper Type Select the corr ect Paper Type (Wi ndow s) o r Media Type (Mac OS X) s etting in your printer software so the ink covera ge can be adjusted accordingly . For this pa per/med ia Select this setting Plain paper Epson Bright White Pap er Epson Presentation Paper Matte Plain Paper/Bright [...]

16 Faxing a Document Faxing a Document Y our produ ct lets you send faxes by entering fax numbers, selecting entries from a speed dial or group dial list, or using the one-touch dial buttons. U sing the Automatic Do c u m e n t Fe e d e r ( A D F ) , y o u c a n f a x u p t o 3 0 l e t t e r - o r A 4 - s i ze o r 1 0 l e g a l - s i z e p a g e s [...]

Faxing a Docume nt 17 In A uto Answer mo de, if the incoming cal l is a fax and you pick up the phone or the answering machine answers, th e product automatically begins receiving the fax. If the other party is a caller , the phone can be used as normal or a me ssage can be left on the answerin g machin e. Note: Any phone or answering machin e must[...]

18 Faxing a Document Entering Your Phone Number 1. F rom the Header screen, pr ess u or d to select Your Phon e Number , then press OK . Y ou see the phone number input screen. 2. U se the numeric keypad to enter yo ur phone number (up to 20 digits). 3. When you ’ re done, press OK . 4. P ress x Menu to exit the F ax Menu. Using the Keypad to Ent[...]

Faxing a Docume nt 19 Sending a Fax From the Control Panel Y ou can send a fax by manually entering a fax nu mber , as described below . Note: To dial the number using a te lephone, by redial ing, or by selecting from your speed dial list, see the next secti on. To send a fax from your comp uter using the Epson FAX Utility, see your online User’s[...]

20 Faxing a Document Receiving Faxes Before receiving fax es, make sure you load pl ain paper and select the correct settings for the paper you ’ ve loaded. 1. P ress the Fax button. 2. P ress x Menu and select Fax Print Settings . 3. Select Paper Size and make sure the setting matches the size of paper you loaded. Note: If the incoming fax is la[...]

Scanning a Doc ument or Photo 21 Scanning a Document or Photo Y ou can use your product to scan original documents and photos and save them on your computer . Quick Scanning With the Scan Button U se the Scan button to quickly scan a photo or docu ment and s ave it on your computer . Y ou can even scan a photo and have it automatically included in [...]

22 Scanning a Document or Photo Scanning With Epson Scan Software Y ou can scan from an y TW AIN-compliant ap plication using Epson Scan. Or you can start Epson Scan directly from y our comput er and save you r image to a file . Note: For Mac OS X 10.6, see “Scanning With Mac OS X 10.6” on page 23. For detailed scanning instructions, see the on[...]

Scanning a Doc ument or Photo 23 Scanning With Mac OS X 10.6 Y ou can scan original documents and photos and save them as files on your computer . 1. Open an image editing application such as Image Capture, select your product, if necessary , then press the Scan button. 2. If you would like to select s can settings, such as Color Restoration and fi[...]

24 Maintaining You r Product Maintaining Your Product F ollow the instructions in this chapter to ch eck and clean the print head nozzles, check ink levels, and replace ink car tridges. If you ne ed to align the print head, see the online User’s Guide . Caution: T o keep your product looking like new , don’t place anything on top of the cover o[...]

Maintaining Your Pr oduct 25 Cleaning the Print Head If print quality has declined and the nozz le check indicates clogged nozzles, y ou can clean the print head. P rint head cleaning uses ink, so clean it only if necessary . Note: You cannot clean the print head if an in k cartridge is expended, and may not be able to clean it when a cartridge is [...]

26 Maintaining You r Product Checking Ink Levels Y ou can check the ink levels anytime right on the LCD screen. T o check the ink levels with your Windo ws or Mac OS X softwar e , see the instructions in your online User’s Guide . Note: Printing stops when an ink cartridge is expended. If a color cartridge is expended, you may be able to continue[...]

Maintaining Your Pr oduct 27 Note: We recommen d that you use genu ine Epson cartridges and do not refill them. The use of other products may affect your pr int quality and could result in product damage. Y ields vary considerably based on images print ed, print settings, pa per type, frequency of use, and temperature. For print quality , a small a[...]

28 Maintaining You r Product 4. Squeeze the tab on the car tri dge and lift it up . Dispose of it carefully . Do not take the used cartridge apart or try to refill it. Warning: If ink gets on your skin, wash it off thoroughly with soap and water . If it gets in your eyes, flush them immediately with water . If you still have discomfort or vision pr[...]

Solving Prob lems 29 Solving Problems If you hav e a problem with your Epson produ ct, check the messages on the LCD screen to diagnose the cause. Y ou can al so check the basic troubleshootin g suggestions below , or in your online User’s Guide . Problems and Solutions Check the solutions below i f you ’ re having trouble using your E pson pro[...]

30 Solving Problems ■ Make sure that the product is within rang e of your router or access point.Contact your router manufacturer for details. The product does not appear in the printer window (Mac OS X) ■ Make sure the printer driv er was installed correctly and that your computer’ s TCP/IP settings are configured correctly . ■ Make sure t[...]

Solving Prob lems 31 Printing Is Slow or the Print is Cut Off P rint a Networ k Status Sheet (see below) and check the signal strength. I f it’ s poor , tr y moving the product closer to your wireless ro uter or access point. A void placing the product next to a microwave ov en, 2.4 GHz cordless phone, or large metal objects such as a filing cabi[...]

32 Solving Problems Paper Feeding Problems ■ If paper doesn ’ t feed correctly , remov e the paper and fan the sheets, then reload them and make sure the edge guides are against the paper . ■ Don ’ t load too many sheets at once. Y ou can load up to 250 sheets of plain paper or 20 sheets of photo paper . Some papers should be loaded one she[...]

Solving Prob lems 33 ■ If documents don ’ t feed correctly in the Automatic Document F eeder (ADF), make sure the p aper is not bent, folded, or curled. I f paper has ja mmed: 1. Open the ADF cover and r emove any jammed paper . Caution: Do not try to remove the paper without opening the ADF cover or you could damage the mechanism. 2. Lift the [...]

34 Solving Problems ■ If you notice light or dark bands across yo ur printouts or they are too faint, run a nozzle check (see page 24) to see if the print head needs cleaning. ■ If you notice jagg ed vertic al lines, you may need to align the print head. See the online User’s Guide for instructions. ■ The ink cartridges may be low on ink. C[...]

Solving Prob lems 35 Purchase Supplies and Accessories Y ou can purchase genuine Epson ink and paper at Epson Supplies Central at www .epson.com/ink3 (U.S. sales) or www .eps on.ca (Canadian sales). Y ou can also purchase supplies from an Epson authori zed re seller . T o find the nearest one, call 800-GO- EPSON (800-46 3-7766) Other Software Techn[...]

36 Notices Notices Important Safety Instructions Before using your Epson product, read and follow these sa fety instruction s: ■ Be sure to follow all warnings and instru ctions marked on the product. ■ Use only the type of power source indicated on the product’s label. ■ Use only the power cord that comes with the product. Use of another c[...]

Notices 37 ■ When connecting the product to a computer or other device with a cable, ensure the correct orientation of the connectors. Each connector has only one correct or ientation. Inserti ng a connector in the wrong orientation may dama ge both devices connected by the cable. ■ Do not touch the flat white cable inside the product. ■ Do n[...]

38 Notices Ink Cartridge Safety ■ Keep ink cartridges out of the reach of chil dren and don’t allow them to drink the ink. ■ Be careful when you handle us ed ink ca rtridges; there may be ink remaining ar ound the ink supply port. If ink gets on your sk in, wash it off thor oughly with soap and water. If it gets in your eyes, fl ush them imme[...]

Notices 39 Declaration of Conformity According to 47CFR, Part 2 and 15 for: Class B P erson al Computers and P eripherals; and/or CPU Boards and P ower Supplies used with Class B P ersonal Computers: We : E p s o n A m e r i c a , I n c . Located at: MS 3-13 3840 Kilroy Airport W ay Long Beach, CA 90806 T elephone: (562) 290-5254 Declare under sole[...]

40 Notices Should this equipment cause harm to the telephone networ k, the telephone company may discontinue your ser vice temporaril y . If possible they will notify you in advance tha t temporar y discontinuance of service may be requir ed. But if advanced notice isn ’ t practical, the telephone company will noti fy you as soon as possible. Y o[...]

Notices 41 ■ Increase the separation be tween the equipment and receiver. ■ Connect the equipment into an outlet on a circui t different from that to which th e receiver is connected. ■ Consult the dealer or an experien ced radio/TV tech nician for help. WARNING The connection of a non-shielded equipment interface ca ble to this equipmen t wi[...]

42 Notices needed, Epson will, at its option, exchange or repair the printer without charge for parts or la bor . If Epson authorizes an exchange for the defective un it, Epson will ship a r eplacement printer to you, freight prepaid, so long as you us e an address in the United States, Canada, or Puerto Rico. Shipments to other locations will be m[...]

Notices 43 Som e j uri sd ic ti ons d o no t allow limitations on how long an implied warranty lasts, and so me jurisdictions do not allow the exclus ion or limitation of incidental or consequential damages, so the above limitations and exclusions may not apply to you. This warranty gives you specific legal rights and you may have other rights whic[...]

General Notice: Other product names used herein are for identification pur poses only and may be trademarks of their re spective owners. Epson disclaims any and all rights in those marks. This information is s ubject to change without notice. © 2011 E pson America, Inc. 4/11 CPD-34361 Printed in XXXXXX[...]