HP (Hewlett-Packard) 2045 manual

Printer/Scanner Unit Type 2045 Operating I nstructions Printer Reference 2 For safe and proper ope ration, re ad the Safety Inform ation in the General Settings Guide before you use i t. Sett ing Up the Printer Driver an d Cance lling a P rint Job Usin g the Do cumen t Server Sample Pri nt/Lock ed Print Troubl eshoo ting Prin ter F eature s Append [...]

Introduction This manu al descri bes det ailed inst ruction s on the oper ation an d notes abou t the use of this mac hine. To get m aximum versat ility from thi s ma chine a ll op erators a re req uested to read this manual carefull y and follo w the instructi ons. Pl ease ke ep this manual in a ha ndy p lace nea r the ma chine . Important Content[...]

i Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular function s, see the re levant part s of the manual . Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is n ecessary to view the manuals as a PDF file. ❒ Two CD-ROMs are provided: • CD-ROM 1“Opera[...]

ii ❖ ❖ ❖ ❖ Manuals for DeskTopBinde r V2 Lite DeskTopBinder V2 Lite is a uti lity included on the CD-ROM labeled “ Scanner Driver & Document Manag ement Utilities ” . • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in d etail. This guide [...]

iii TABLE OF CONTENTS Manuals for This Machine ...... ....... ..... ........ ....... ..... ........ ....... ....... ...... ....... ....... ...... i How to Read Thi s Manual ...... ......... ....... ....... ......... ........ ......... ....... ......... ........ ...... 1 1. Setting Up the Printer Driver and Cancelling a Print Job Accessing the Print[...]

iv 6. Appendix Finisher .... .......... ....... ......... ....... .......... ......... ....... ......... ....... .......... ......... ....... ....... . 45 Sta ple ... ..... .... .... ....... .... ..... .... ..... ...... ..... .... ..... ...... ..... .... .... ..... ...... ..... .... ..... .... ....... 46 Staple Posit ion ..... ...... ......... ....[...]

1 How to Read This Manual Symbols In this manual, the following sy mbols are used: R WARNING: This sym bol indicat es a pote ntially haz ardou s situat ion which, if instruction s are not followed, could result in death or serious inj ury. R CAUTION: This sym bol indicat es a pote ntially haz ardou s situat ion which, if instruction s are not follo[...]

2[...]

3 1. Setting Up the Printer Driver and Cancelling a Print Job Accessing the Pr inter Properties Window s 95 /98/Me - Acce ssing the Printer Prop erties Changing default settings A A A A On the taskbar, click the [ Star t ] button, point to [ Settings ] , and then click [ Pri nter s ] . The [ Pr inte rs ] window appears . B B B B Click the icon of t[...]

Setting Up the Printer Driver and Cancelling a Print Job 4 1 Windows 2000/ XP - Accessing Printer Pr operties Changing default settings - Printer Properties Limita tion ❒ Changing machine setti ngs re- quires Manage Printers permission. Membe rs of th e Admin istr ato rs and Power Users groups have Man- age Printers permission by d efault. When y[...]

Accessing the Printer Properties 5 1 C C C C On the [ File ] menu , click [ Pr int ing Prefer ences... ] . The [ Printing Preferenc es Properties ] dialog box appears. D D D D Make the settings you requ ire, and then click [ OK ] . Note ❒ Settings you make here are used as default for all applic ations. Making se ttings from a n application To ma[...]

Setting Up the Printer Driver and Cancelling a Print Job 6 1 D D D D Make the settings you requ ire, and then click [ OK ] . Note ❒ Normal ly you do n ot ha ve to change the “ Form to Tray As- signmen t ” settings on the [ De - vice Set tings ] tab in the PostScript 3 prin ter driver. ❒ Settings you make here are used as default for all app[...]

Accessing the Printer Properties 7 1 Macintosh - Setting Up for Printi ng Making paper s ettings from a n application A A A A Open the file you w ant to print. B B B B On the [ File ] menu, click [ Page Set - up ] . The [ A dobePS Page Setup ] dialog box appears. C C C C Make sure that the machine you want to use is shown in the [ For- mat for: ] b[...]

Setting Up the Printer Driver and Cancelling a Print Job 8 1 Cancelling a Print Job Windows - Cancel ling a Print Job A A A A Double-click the printer icon on the Windows taskbar. A window appears, showing all print jobs cu rrently queued for printing. Check the current status of th e job you wan t to ca ncel. B B B B Select the name of the job you[...]

Cancelling a Print Job 9 1 Note ❒ You cann ot sto p print ing data already processed by the ma- chine. Bec ause of th is, prin ting may continue for a few pages after you pre ss [ Job Re set ] . ❒ A print j ob contai ning a large volume of data ma y take co n- siderable time to stop. Macintosh - Cance lling a Print Job A A A A Double-click the [...]

Setting Up the Printer Driver and Cancelling a Print Job 10 1 Note ❒ You cann ot sto p print ing data already processed by the ma- chine. Bec ause of th is, prin ting may continue for a few pages after you pre ss [ Job Re set ] . ❒ A print j ob contai ning a large volume of data ma y take co n- siderable time to stop.[...]

11 2. Using the Document Server Accessing the Document Server The Docume nt Server enab les you to store documents on the mach ine's hard disk to edit and pri nt as you want. Limita tion ❒ Applications, like PageMaker, which use original drivers do not wo rk with this f unct ion. Reference For more inform ation ab out Docume nt Server func t[...]

Using the Document Server 12 2[...]

13 3. Sample Print/Locked Print Sample Print Use this func tion to print only the first set of a multiple-set print job. Afte r you have chec ked the result, remain- ing sets c an be prin ted or cancelle d using t he ma chine's co ntrol p anel. This can help in avoiding large amou nts of m ispr ints due to m istakes in the content or in the p [...]

Sample Print/Locked Print 14 3 C C C C On the machine's contr ol panel, pres s the { { { { Printer } } } } ke y t o di sp la y the Printer screen. D D D D Press [ Vie w Sample Print jobs ] . A list of th e sample p rint file s stored in the machine is displa yed. The following will also be dis- played: • Us er ID : T he u ser ID s et up by t[...]

Sample Print 15 3 I I I I Press [ Ye s ] . The remaining sets are printed. Note ❒ Press [ No ] to c ancel pri nting. ❒ When printing is c ompleted, the stored file will be delete d. ❒ If pri nting i s stop ped by p ress- ing [ Job Res et ] after pr inting has started, the file will be deleted. ❒ If there is a print job ou tstand- ing, this [...]

Sample Print/Locked Print 16 3 Note ❒ Press [ U U U U Prev. ] or [ T T T T Next ] to scroll through the er ror files. ❒ Press [ Exit ] after checking the log. ❒ To print files that appear in the error log, resend them after stored files in the machine have been printed or deleted.[...]

Locked Print 17 3 Locked Pr int Use this function to maintain privacy when printing confidential docu- ments o n the mach ine ov er a sha red network. Usually, it is possible to print data using the control panel once the data i s stored in this ma- chin e. Whe n usin g L ocked P rint , it will not be p ossibl e to print unless a password is e nter[...]

Sample Print/Locked Print 18 3 A list of locked print files stored is displ ayed . The followin g will be also be dis - played: • Us er ID : T he u ser ID s et up by the printer driver. • Date/Time: The date and time when the jo b was sent fr om the comput er. E E E E Select the file you want to pr int by pres sing o n it. Note ❒ Press [ U U [...]

Locked Print 19 3 F F F F Press [ Ye s ] . After the file has been deleted, th e screen returns to the file lis t screen. Note ❒ If you d o not wan t to delete the file, press [ No ] . ❒ If you forget yo ur password, set [ Display Pas sword with St ored File ] to “ On ” on the [ Key Opera tor Tools ] tab of the System Settings scre en. With[...]

Sample Print/Locked Print 20 3 Form Feed Th is s ect ion giv es ins tru ctio ns on o p- eration when the machine does not have a tray for the selected paper size or type, or when paper loaded in the machine has run out. Limita tion ❒ The tray cannot be ch anged if the following functions are set for it. • Stap le • Punch • Duplex Prin t to [...]

21 4. Troubleshooting Error & Status Messages on the Display Panel ❖ ❖ ❖ ❖ Status m essages ❖ ❖ ❖ ❖ Alert me ssages Message Status Hex Dump Mode In Hex Dump mode, the m achine receives data in hexadecimal format. Turn off the machine af ter printing, and then tur n back on. Offline The machine is offline. Set th e machine online[...]

Troubleshooting 22 4 Driver setting error. (Memo- ry) There is an error in the down- load ed fo nt(s ). Reset t he paramete r for down- loading fonts. Insufficient memory or memo- ry settings for the pr inter driv- er may not match memory actually installed. Specify correct memory capac- ity in the [ Change Accessories... ] option in the RPCS ™ p[...]

Error & Status Messages on the Display Panel 23 4 Following output tray is full. ### Re move t he pa per. ## # The indicated outp ut tray is full. Note ❒ “ ### ” in the mess age re p- resents a output tr ay. Remove t he paper . HDD has a problem. An error has occu rred in the hard disk drive . Turn off the ma in power switc h, a nd on. If[...]

Troubleshooting 24 4 Parallel I/F board has a p rob- lem. An error has occu rred in the parallel interface board. Contact your sa les or s ervice representative. Print overrun. The image data has been thinned out due to image com- pressio n. Increase memory capacity. When adding a memory mod- ule to the machine, contact your sales or s ervice repre[...]

The Machine Does Not Print 25 4 The Machine Do es Not Print Possible Ca use Solutions Is the power on? Confirm the cab le is securely plugge d into the power outlet a nd the machine. Turn on the main power switch. Is the machine online? If not, press [ Online ] on the display panel. Does the printer function status i ndic ator stay red? If so, chec[...]

Troubleshooting 26 4 When using wireless LAN, is the access point correctly set? Confirm access point settings when in Infrastructure m ode. De- pending on the access point, client access may be limited by the MAC addr ess. Also, confirm there are no problems in transmis sion between ac- cess poi nt an d wired cl ients, and be twee n acces s poin t[...]

The Machine Does Not Print 27 4 Problem Soluti ons Is the Data In indicator blinking or lit after starting the p rin t jo b? If not, data is not being sent t o the machine. ❖ ❖ ❖ ❖ When the machine is c onnected to the comput er using the interf ace cable Confirm that machine port settings are correct. For a parallel port connection, port L[...]

Troubleshooting 28 4 Other Printing Problems Problem C auses, Descriptions, a nd Solut ions The print on the entire pa ge is fad- ed. If Toner Saver is s elected in the [ P rint Quality ] tab on the p rinter driver ta b, the entire page will be faded when pr inted. See the printer driver Help. The pr int s mud g- es. Settings for thick paper have n[...]

Other Printing Problems 29 4 A print instruc- tio n wa s is sue d from the comp ut- er, b ut p rin ti ng did not start . User code manageme n t may have been set. As k the administra tor about valid user codes. To print, t he user code must be entered from the printer driver. The print job is not cancelled even when the ma chine is switched to of- [...]

Troubleshooting 30 4 It takes too much time to res ume printing . The da ta i s s o la rg e or c omp le x tha t i t ta kes t im e to pro ces s. I f th e Data In indicator is blinking, data is being processed. Jus t wait until printing re- sume s. The machine was in E nergy Saver mode. To res ume from Energy Saver mode, it has to warm up, a nd this [...]

Other Printing Problems 31 4 Note ❒ If the problem cannot be solved, contac t your sales or ser vice representative. No tran smis sion when you us e 1394 inter fac e co n- nection Check using the following procedure: A Confirm the IEEE 1394 interface cable is connected securely. B Restart the comp uter. If the error occurs even after executing th[...]

Troubleshooting 32 4[...]

33 5. Printer Features Although the factory de fault are suitable for most printing jobs, the Printer Fea- tures gives you acc ess to a number of settin gs that control basic printer opera- tions. The Printer Features settings you make are retained even when you turn off the machine. Reference For more information about copier features and system s[...]

Printer Features 34 5 System See p.39 “ Sys tem ” . Print Error Report Auto C ontin ue Memory Overflow Job Separa tion Memory Usa ge Duplex Copies Edge Smoothing Toner Saving Pri nter L angu ag e Sub P aper Size Page Size Letterhead S etting Edge to Edge Print Default Printer Langu age Host Interf ace See p.42 “ Host I nte rfac e ” . I/O B [...]

Adjusting Printer Features 35 5 Adjusting Printer Features Printer Features al low basic adjustment of operations when the machine is used as a printe r. Although the factory de fault are suitable for most printing jobs, the Printer Fea- tures gives you acc ess to a number of settin gs that control basic printer opera- tions. The Printer Features s[...]

Printer Features 36 5 Printer Features Parameters Paper In put ❖ ❖ ❖ ❖ Bypass Paper Size The paper siz e for the bypass tray. Reference For more information about pa- per sizes that can be set in the bypass tray, see General Settings Gui de . For information about setting paper in the byp ass tray, see Printer Refer ence 1 . Note ❒ Def au[...]

Printer Features Parameters 37 5 Interpreting the Conf iguration Page System R eferen ce ❖ Un it N umb er Shows the serial number ass igned to the board by its manuf acturer. ❖ Total Memory Shows the total am ount of mem ory (SDRAM) installed o n the printer. ❖ Firmware Vers ion • Fi rmw a re Shows the version number of the printer firmware[...]

Printer Features 38 5 Host Int erface Shows th e settings you m ade under the “ Host Int erfa ce ” menu. When DHCP is acti ve on the network, the actual IP Address, Subnet Mask and Gatew ay A ddres s appea r in parent hes es on th e conf igur ation page. Reference For more information about “ Host Inter face ” menu, s ee p.42 “ Host In te[...]

Printer Features Parameters 39 5 Canceling Menu Protect A A A A Press the { { { { User Tools/Counter } } } } key on the control panel. B B B B Press [ Printer Features ] . C C C C Press [ Maintenance ] . A screen for entering the access codes appears . D D D D Enter an acces s code using th e number keys, and then pr ess [ OK ] . E E E E Press [ Me[...]

Printer Features 40 5 ❖ ❖ ❖ ❖ Memory Usage You can select the amo unt of mem- ory us ed in Font Prio rity or Frame Priority, according to paper size or resolution. • Font P rior ity This setting uses m emory for registering fonts. • Fra me Pr iorit y This setting uses frame memory for high s peed printing . Note ❒ Default: Frame Prior[...]

Printer Features Parameters 41 5 • 8 1 / 4 × 13 • A3 • B4 JIS • A4 • B5 JIS • A5 • A6 • Custom Size Note ❒ Def ault : • Metric version: A4 • Inch version : 8 / × 11 ❖ ❖ ❖ ❖ Letterhead Set ting You can sele ct whethe r or not to rotate original images when print- ing. When printing, original images are always rota ted[...]

Printer Features 42 5 Host Inter face ❖ ❖ ❖ ❖ I/O Buffer You can set the size of the I/O Buffer. Normally i t is not neces- sary to change this setting. • 128 KB • 256 KB • 512 KB Note ❒ Default: 128 KB ❖ ❖ ❖ ❖ I/O Timeout You can set ho w many s econds the machine s hould wait before end- ing a print job. If data from anoth[...]

Printer Features Parameters 43 5 ❖ ❖ ❖ ❖ Point Size You can set th e poi nt size y ou want to use for the selected font. • 4.00 to 999.75 by 0.25 Note ❒ Default: 12.00 ❒ Th is se ttin g is effe ct ive o nly for a variable-space font. ❖ ❖ ❖ ❖ Font Pitc h You can set the number of c harac- ters per inch for the selec ted font. ?[...]

Printer Features 44 5 PS Menu ❖ ❖ ❖ ❖ Data Format You can sele ct a data format. • Binar y Data • TBCP Limitatio n ❒ Th is se tt ing is not ef fec tiv e when oper ating the mach ine with a parallel, USB or Ether- Talk connect ion. ❒ When operating the machine with a parallel or USB co nnec- t i o n , i f b i n a r y d a t a i s s e [...]

45 6. Appendix Finisher You can collate, staple or punch h oles in printed paper by installing the optional finisher on this machine. Make sure to read the following preca utions when us- ing the option al finisher: Reference For information about optional finishers, see General Settin gs Guide . To use the staple fun ction, see p.46 “ Staple ”[...]

Appendix 46 6 Staple With the optional finisher installed, s ets can be stapled individually when print- ing multiple sets. Staple P osition The specified s taple position varies dependin g on pap er size, type, quan tity and feed orientation. The following table shows st aple positions: Paper Orientation on the Machine Print Data Direction Staple [...]

Staple 47 6 Reference • For pape r sizes an d maximum numbers of sheets avail able for st apling, see “ Specification ” , Gen eral Se tting s Gu ide . • For printing method, see the prin ter driver Help. • The stapling po sition will vary when usi n g the PostScript 3 pr inter driver. For more information, see the PostScript 3 printer dri[...]

Appendix 48 6 Precauti on on stapling Limita tion ❒ Stapling can be done only with the optional finisher installed. ❒ Stapling cann ot be done when p aper is fed from the bypas s tray. ❒ You cannot interrupt the curren t job with a job for another function requirin g stapling or collating. Note ❒ When the finisher is installed, an d when an[...]

Staple 49 6 ❒ Staple printing will be cance lled under the following conditions: • If the numbe r of sta ple jobs ex ceed s maxi mum. Fo r inf orma tion about the maxi mum nu mber, see “ Specification ” , General Settings Guide . • If a paper s ize that cannot be stapled is selected. For information about pa- per sizes that can be stapled[...]

Appendix 50 6 Punch With the optio nal finisher installed, holes can be pu nched into p rinted outp ut. Punch P osition The specified pun ch position varies depen ding on the paper fee d orientation and print data orientation. The following tab le shows punch positions: Note ❒ Hole positions will var y slightly from page to page as holes punched [...]

Punch 51 6 Precauti ons when punching Limita tion ❒ Punching cann ot be done whe n paper is fed from the bypass t ray. Note ❒ If you cannot make pu nch sett ings even w ith t he finish er installed , opti ons may not be set correctly in the printer driver. Correct option settings in the printer driver. For details, see the printer driver Help. [...]

Appendix 52 6 Collate When printing multiple documents such as materials for meetings, you can sep- arate sets into order . This function is known as “ Coll ate ” . Collate stores data transmitted from a computer into the mach ine's memory. The follow ing are the three types of collate: ❖ ❖ ❖ ❖ Collate Printed outp ut is assemb led[...]

Collate 53 6 Note ❒ You can set c ollat e or rota te in the RPC S ™ printe r drive r. • If you cannot make Shift Colla te even with the optional finisher installed, options m ay not be set up correctly in the printer driver. C orrect option set- tings in the printer driver. For details, se e the printer driver Help. ❒ If Auto Continue occur[...]

Appendix 54 6 Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they ar e transferred. This shortens printing time a s i t ma ximiz es pr inte r ef fic ienc y. Important ❒ During Spool Pr inting, the hard disk is acces sed and the Data-In indicator blinks. Turning off [...]

Spool Printing 55 6 - - - - Setting Spool Printing Spool Printing can be set using telnet or a Web brow ser. • Usin g a Web brow ser Click [ Configura tion ] , and then click [ General ] . Set [ Spool Printing ] to [ Enab le ] . See Network Printing Guide or Help for more information. • Using telnet Enter “ spoo lsw spoo l on ” to set Spool[...]

Appendix 56 6 Covers Using thi s func tion, y ou can insert c over and back sheets, feeding f rom a d iffer- ent tray to that of the paper for th e body, and print on them as well. Reference For printing methods, see the printer driver He lp. Limita tion ❒ To use this func tion, Collate mu st be set. Rotating C ollate cannot be set. Note ❒ The [...]

Cove rs 57 6 ❖ ❖ ❖ ❖ Front/ Back cove rs Prints the first and last pa ge of the docume nt as the cover and back cover pag- es. • Print on on e side Prints on one side of the cover sheets only, even when duplex printing is selected. • Print on both sides Prints on both sides of the co ver sheets when dupl ex printing is selected . • Bl[...]

Appendix 58 6 Slip Sheets ❖ ❖ ❖ ❖ Inserti ng a s lip sh eet betwee n each page • Print • Blank ❖ ❖ ❖ ❖ Inserti ng a s lip shee t be tween OHP tra nspare ncies • Print • Blank GP A Y019E GP A Y020E 2 2 2 1 2 1 1 1 GCPY021E 2 2 2 1 1 1 GCPY022E[...]

Slip Sheets 59 6 Note ❒ Collate cannot be s et. ❒ Slip sheets cann ot be inserted whil e duplex pr inting. ❒ The slip sheet shoul d be the same size and orientation as the body of the pa- per. ❒ The same pa per feed tray cannot be set for the body of th e document and the slip sheet.[...]

Appendix 60 6 Chaptering A specified page is printed on the same side as the first page, like a book. A lso, you can ins ert chapt er slip sh eets befor e specified pages , and se lect whet her or not to print on the slip sheets. Limita tion ❒ This function is available with the PCL and RPCS ™ printer driver. Reference For printing methods, see[...]

Chaptering 61 6 • Print on fron t side only Prints on the front side of chapter slip sheets e ven if duplex printing is se- lected. • Blank Note ❒ The slip she et should be the same size and orientatio n as the body of the paper. ❒ If Auto Tray Select has been set as th e paper feed tray for the body paper, paper will be delivered from a tr[...]

Appendix 62 6 User Defined Pages Using this functi on, you can specify pa per ranges for each input t ray. Reference For printing methods, see the printer driver He lp. Limita tion ❒ This function is available with the PCL printer driver only. ❒ If [ Docu me nt S erv er ] is selected under [ Job Type ] , User Defined Page cannot be used. ❒ If[...]

Specifications 63 6 Specifications This section contains the electric al and hardware specifications of the machine, including information about the options. Component Specific ations Reso lutio n PC L 6 : 600 dp i PCL 5e : 30 0 dpi, 600 dpi RPCS ™ : 200 dpi, 300 dpi, 600 dpi PostSc ript 3 : 300 d pi, 60 0 dpi Printing sp eed 35 ppm /45 ppm (A4 K[...]

Appendix 64 6 *1 To use NetBE UI, use the SmartNetMonitor for Client port. Options Limita tion ❒ Only one optional interface board can be installed in th e machine at a time. Therefore, th e optional IEEE 1394 interfac e board, th e optional 802.11b inter- face kit (wireless L AN board) and the optional USB 2.0 I nterface board cannot be installe[...]

Specifications 65 6 ❖ ❖ ❖ ❖ Data tran sfer speed: Maxi mum 4 00 Mbps ❖ ❖ ❖ ❖ Connectable numbe r of devices on a bus: Maxi mum 6 3 ❖ ❖ ❖ ❖ Allowed cable hops on a bus: Maxi mum 1 6 ❖ ❖ ❖ ❖ Power supply: Non powe r suppl y Cable Power repeate d (IEEE 1394a-2000 complian t) IEEE 8 02.11 b Int erface K it Ty pe B ❖ ?[...]

Appendix 66 6 USB2.0 Interface Board Type A ❖ ❖ ❖ ❖ Transm ission spec: Based on USB 2.0 ❖ ❖ ❖ ❖ Data tran sfer speed: High Spe ed: 480 Mbps Full Speed: 12 Mbps ❖ ❖ ❖ ❖ Supported operating system: Windows 98 SE/Me, Wind ows 2000/XP, Mac OS 9.x, M ac OS X Class ic mode Note ❒ This USB 2.0 i nterface board is compatible w it[...]

67 INDEX C Canc elling a job Macin tosh , 9 Windo ws , 8 Cha pte ring , 60 Collate , 52 Config uration pag e , 36 Cont rol pane l loc ked pr int , 13 print er feature s, adj usting , 33 sample print , 13 Cov ers , 56 D Data In indicato r , 27 , 29 , 30 Displ ay pa nel error messa ges , 21 Docume nt Serve r , 11 E Error messages , 21 F Fin ishe r , [...]

68 EN USA B548-8627 T Tro ub les hoo ting , 21 error messa ges , 21 machine does not print , 25 other printin g problems , 28 status messages , 21 U USB2.0 Inte rface Boar d Type A , 66 W Win dows cancelling a job , 8 Window s 2000/ XP prin ter prop erti es, prin ter driv er , 4 Window s 95/98 /Me prin ter prop erti es, prin ter driv er , 3 Win dow[...]

Copyri ght © 2002[...]

Printer/Scanner Unit Type 2045 Operating Instructions Printer Reference 2 EN USA B548-8627[...]