HP (Hewlett-Packard) 4200 series manual

hp officejet 4 200 series all-in-on e user guide[...]

[...]

hp officejet 4 200 ser ies all-in -one[...]

© 2004 Cop yr igh t Hew lett-P ack ard Dev elopment Com pany , LP The info rmatio n here in is subjec t to change w ithout notice . Repr oduction , adaptation or translati on w ithout pr ior w ritten permissi on is pr ohibited , e xcept a s allow ed under the cop yr ight la w s. This pr oduct incor por ates Adobe ’s PDF technolog y , whic h cont[...]

i contents 1 hp officejet o vervie w . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 the hp off ice je t at a glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 fr ont pane l o v ervi e w . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 menu o v erv ie w . . . . . . . . . . . . . . [...]

contents hp offi cej et 4 200 s eri es ii 4 use the scan features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 scan an or i ginal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 6 stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 6 5 use the fax fe[...]

contents user guide iii set to ne or pulse di aling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 adju st the r ing v olume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 adju st the phone line monitor v o lume . . . . . . . . . . . . . . . . . . . . . 6 2 forw ar d f axe s to another n umber . . . . . . . . . .[...]

hp offi cej et 4 200 s eri es contents iv set the language and country/r egion . . . . . . . . . . . . . . . . . . . . . . . . . 91 self-maint enance sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 2 9 hp officejet 4 200 series support . . . . . . . . . . . . . . . . . . . . . . . . . 9 3 get support and other infor mat[...]

user guide contents v hp off ice je t 4 210 ser ies ( w ith no hands et) . . . . . . . . . . . . . . . . . . 12 9 hp off ice je t 4 25 0 seri es ( w ith handset) . . . . . . . . . . . . . . . . . . . . 129 case F: shar ed v oi ce/f ax line w ith ans w er ing mac hine . . . . . . . . . . . 130 ho w y our hp o ff ice je t w ill ans w er f ax ca lls .[...]

hp offi cej et 4 200 s eri es contents vi[...]

1 get hel p This U ser Guide cont ains info rmati on on using y our HP Offi cej et and pr o v ides additional tr ouble shooting assis tance fo r the installati on pr oces s. T he User Gui de also contains inf or mation on ho w t o orde r supplies and acce ssor ie s, tec hnical spec if icati ons, su pport, and w arr an ty informati on . The ta ble b[...]

hp offi cej et 4 200 s eri es 2 Dialog-bo x help (W indo ws on l y) For W indow s : Us e one of the f ollo w ing w a ys t o find inf or mation on a spec if ic f eatur e: • Ri ght-clic k on the f eatur e . • Select the f eatur e and pr ess F1 . • Select the ? in the upper-r i ght corner , then c li ck on the f eatur e . help des cripti on[...]

1 3 hp officejet ov ervie w hp officejet o ver v ie w Y our HP Office jet is r ead y to us e whene v er y ou ar e , as man y fe ature s and functi ons o f y our HP Office jet can be u sed w ithou t turning on y o ur comput er . T a sks such as sending a f ax or making a cop y of a doc ument or photo can be accomplished qui ckl y and easil y fr om t[...]

hp offi cej et 4 200 s eri es chap ter 1 4 hp officejet ov erview the hp officejet at a glance 1 3 4 5 6 7 8 9 2 hp officejet 4210 ser ies 1 3 4 5 6 7 8 9 11 2 hp officejet 4 2 50 seri es 10 10 feature pur pose 1 Automatic doc ument feeder tr ay 2 Automatic doc ument feeder 3 Doc ument gui des 4F r o n t p a n e l 5 Prin t-carri age access door 6P [...]

user guide hp off ice jet o v ervi ew 5 hp officejet ov ervie w fr ont panel o vervie w 12 15 17 18 13 14 16 feature pur pose 12 P ow er connect or 13 1-LINE port 14 2 -E XT port 15 USB port 16 Ha ndset por t (HP Officejet 4 25 0 Series only) 17 Rear c leanou t door 18 Rear c leanout door access t ab 1 2 3 4 7 8 9 10 5 6 11 12 13 14 15 16 17 18 19 [...]

hp offi cej et 4 200 s eri es chap ter 1 6 hp officejet ov erview feature pur pose 1 Answ er Mode : S w itc h betw een f our ans w er se ttings, F ax (F ax) mode , T elephone (T el) mode , F ax and T elephone (F axT e l) mode (only a vaila ble on the HP Office jet 4 2 5 0 Ser i es), and Answ er ing Machine ( Ans w erMac hine) mode . Se e set the an[...]

user guide hp off ice jet o v ervi ew 7 hp officejet ov ervie w 20 Keyp ad : Enter fax n umbers , values , or te xt . 21 One - T ouc h Speed Dial : Dial a fax n umber qui ckl y b y pr essing a one -touch speed dial button . T he 5 one -touch s peed dial buttons each hold 2 number s and corr es pond to the fir st 10 f ax numbers enter ed dur ing spe[...]

hp offi cej et 4 200 s eri es chap ter 1 8 hp officejet ov erview menu o v e rvie w The f ollo w ing pr o v i des a qui ck r e fer e nce to top-le v el menu s that appear on the HP Off ice je t fr ont panel dis play . use the hp director soft w are t o do more w ith y our hp officejet When y ou f irs t installed the HP Offi cej et so ftwar e on y o[...]

user guide hp off ice jet o v ervi ew 9 hp officejet ov ervie w open the hp direc tor f or Windo ws users 1 Do one of the f ollo w ing: – Double -c lic k the HP Dir ector icon on the desktop. – In the Windo w s taskbar , click Start , po int to Pr ograms or All Pr ograms (XP) , point to HP , then selec t HP Director . 2 In the Select Device bo [...]

hp offi cej et 4 200 s eri es chap ter 1 10 hp officejet ov erview open the hp director for Macintosh users Use one of the f ollo w ing me thods to la unch or acce ss the HP Direct or , depending on whi ch Mac i nto sh OS y o u are u sing . open the hp director using Mac intosh OS X If y ou ar e using Mac in tosh O S X, the HP Director is la unched[...]

user guide hp off ice jet o v ervi ew 11 hp officejet ov ervie w Note: If y ou install mor e than one HP dev i ce , an HP Dir ector i con f or eac h dev i ce appears in the Doc k . F or e x ample , if you ha v e an HP scanner and an HP Office jet inst alled, tw o HP Direc tor icons ar e pr e sent in the Doc k , one for eac h de v ice . How ev er , [...]

hp offi cej et 4 200 s eri es chap ter 1 12 hp officejet ov erview open the hp photo and imaging di rector using Mac intosh OS 9 In Mac intosh O S 9 , the HP Dire ctor is launc hed au tomati cally dur ing the HP Image Z one softwar e inst allation , and the HP Direct or appears a s an alias on the desktop . Use one o f the follo w i ng methods to l[...]

user guide hp off ice jet o v ervi ew 13 hp officejet ov ervie w 7 Settings : use this pull-do wn lis t to pr o v ide acces s to de vi ce setti ngs. feature pur pose[...]

hp offi cej et 4 200 s eri es chap ter 1 14 hp officejet ov erview[...]

2 15 load originals & paper load paper and load originals The HP Offi cej et 4 200 Seri es allo w s y ou to load diff er en t types and si z es of paper in y our HP Offi cej et, including le tter , photo pape r , and env elope s. Y ou can also ch ange settings f or paper ty pes and pape r si z e s to get the highe st qual ity c opies from y our[...]

hp offi cej et 4 200 s eri es chap ter 2 16 load originals & paper 1 Open the paper tr a y door . 2 Unfo ld the paper tr a y . 3 Only unf old the paper tr a y e xtende r if y ou ar e using Dr aft or F as t mode and paper is o v ershooting the pa per tr ay . T he paper tr a y e xtender ma y cause ja ms in ot her ca ses. open and close the doc um[...]

user guide load paper and load or iginals 17 load originals & paper 2 Lo w er the doc ume nt catche r and unfold the doc ument cat che r ext ender . Note: The doc umen t catc her and doc ume nt catcher extender must be clos ed bef or e the doc ument feeder tr a y can be clo sed . papers for pr inting and cop y ing Y ou can use man y ty pes and [...]

hp offi cej et 4 200 s eri es chap ter 2 18 load originals & paper HP Pr e mium P lus Photo P aper , Glos s y and Matte ar e av ailable in 4 b y 6 inch (10 b y 15 cm) photo pa per si z e (with ta bs) f or pr inting photos f r om y our HP Office je t. • HP Pr em ium Inkjet T ranspar e ncy F ilm mak e s y our color pr es entati ons v i v id and[...]

user guide load paper and load or iginals 19 load originals & paper load paper Thes e pr ocedur es des cr ibe ho w to load diff er ent si zes and ty pes of pa pers into the paper tr a y fo r printing and cop y ing . This sec tion con tains the f ollo w ing topi cs: • load full-size papers on page 19 • load envelopes on page 20 • load 4 by[...]

hp offi cej et 4 200 s eri es chap ter 2 20 load originals & paper 6 Slide the paper gui de in until it st ops at the edge of the pa per . Mak e sur e that the stac k of paper li es f lat in the paper tr a y and fits under the t ab of the paper guide . load env elopes The f ollo w ing pr ocedur e de sc ribe s ho w to load en v elopes int o the [...]

user guide load paper and load or iginals 21 load originals & paper Note: F or the bes t r esults , use a r ecommended type o f 4 by 6 inc h (10 b y 15 cm) photo paper w ith tear o ff tabs . F or mor e inf or mation , s ee recommended papers on page 17. In addition , f or best r e sults, s et the paper type and paper si ze be for e pr inting . [...]

hp offi cej et 4 200 s eri es chap ter 2 22 load originals & paper load postcards, inde x , or Hagaki cards The f ollo w ing des cr ibes the pr ocedure for loading po stcar ds , inde x cards , or Hagaki cards in to y our HP Offi cej et f or pr inting . Note: Y ou cannot copy or f ax to small si z e paper . 1 Remo v e all paper f r om the pape r[...]

user guide load paper and load or iginals 23 load originals & paper set the paper t y pe Whene v er y ou c hange paper ty pes, be sur e t o set the pape r type fo r y our HP Off ice jet. paper type settings for copy ing Select the P aper T ype s etting that matc hes the paper o r trans par ency f ilm y ou ar e using . Use the pa per types lis t[...]

hp offi cej et 4 200 s eri es chap ter 2 24 load originals & paper set the paper type for cop ying The f ollo w ing pr ocedur e des cr ibe s ho w to set the pa per type f or the Cop y opti on on yo ur HP Off i cej et. Selec t the P aper T ype se tting that matches the pa per or tr anspar ency film y o u ar e using . Note: The se step s ar e for[...]

user guide load paper and load or iginals 25 load originals & paper avoi d ja ms T o help avo id pa per jams , fo llo w these gui delines: • Pr ev en t cu rled or w r inkled paper b y s tor ing all unused medi a flat in a re sealable bag . • Remo v e pr inted pa pers f r om the output tr ay f r equentl y . • Ensur e that media loaded in t[...]

hp offi cej et 4 200 s eri es chap ter 2 26 load originals & paper 3 Press Copy , Scan , or Fax on the f r ont pane l. Note: If yo u w ant to c hange a Cop y or F a x se tting, or c hange a Scan destinati on, pre ss the C op y , F ax , or Scan button r epeatedl y until the appr opr iate se tting or destination appear s on the fr on t panel disp[...]

3 27 cop y use the copy f eatur es The HP Off ice jet enable s y ou to pr oduce hi gh-quality color and black -and-white copie s on plain paper , photo pape r , and trans par enc ie s. Y o u can enlar ge or re duce the si z e o f an ori ginal to f it a spec if i c paper si z e, adju st the cop y’s darknes s, and u se spec i al featur es t o mak e[...]

hp offi cej et 4 200 s eri es chap ter 3 28 copy increase cop y speed or quality The HP Offi cej et pr o v ide s thre e options that aff ect cop y speed and quality . • Normal de li v ers hi gh-quality outp ut and is the r ecommended setting f or most o f yo ur copy ing . Nor mal copi es fas ter than Best . • F ast cop ies f ast er than the Nor[...]

user guide use th e copy feat ures 29 cop y 3 Press Copy un til Set New Defaults a ppears in the top line of the dis play . 4 Press ! until Ye s appea rs . 5 Press Start Blac k or Star t Col or to mak e a copy w ith the ne w de fa ult setti ngs or press OK to sav e the s ettings w ithout making a cop y . cop y a two-pag e black -and-white document [...]

hp offi cej et 4 200 s eri es chap ter 3 30 copy mak e multiple copies of the sam e or iginal 1 Load y o ur ori ginal face do w n and top f ir st in the doc ument f eeder tr a y . F or mor e infor mati on , see load originals o n page 2 5. 2 Press Copy until Number of Copies a ppears in the to p line of the displa y . 3 Press ! or use th e ke y pad[...]

user guide use th e copy feat ures 31 cop y 1 Load y o ur ori ginal photo f ace do w n and top f irst in the doc ument f eeder tra y . F o r mor e info rmati on , see load originals on page 2 5. P osition the pho to in the center o f the doc ument f eeder tr ay and mo v e the paper guides ne xt to it . 2 Load lette r or A4 paper in the paper tr a y[...]

hp offi cej et 4 200 s eri es chap ter 3 32 copy cop y a legal-siz e document onto letter paper 1 Load the legal doc ume nt face do w n and t op fir st in the doc umen t feeder tra y . F o r mor e info rmati on , see load originals on page 2 5. 2 Press Copy until Reduce/Enlar ge appears in the t op line of the displa y . The f ollo w ing opti ons a[...]

user guide use th e copy feat ures 33 cop y 5 Press ! to mak e the image mor e v iv i d . Note: Y ou can also pr es s " to mak e the image mor e pale . 6 Press Start Co lor or Start Black . cop y a document t hat has been fax ed sever al times The Enhanceme nts featur e a utomati cally adj us ts the quality of te xt doc uments b y sharpening e[...]

hp offi cej et 4 200 s eri es chap ter 3 34 copy enhance light areas o f y our cop y Use Photo enhancements t o enhance ligh t colors that might otherw ise appear white . Y o u can also cop y w ith Photo enha ncements to eliminate or r educe any of the fo llo w ing that might occ ur w hen cop y ing w ith T ext enhanceme nts: • Str a y dots of col[...]

4 35 scan use th e scan featur es Scan ning i s the process of co nv erti ng pict ures and t e xt into an elec tr oni c for mat for y our co mputer . Y ou can scan photo s and te xt doc uments. Because the s canned image or te xt is in an electr oni c f ormat , y ou can br ing it into your wor d processor or graphics sof tware pr ogram and modif y [...]

hp offi cej et 4 200 s eri es chap ter 4 36 scan scan an original 1 Load y our or i ginal face do w n and top f irst in the doc ument f eeder tr a y . See load originals . 2 Press Scan . A Scan menu appear s, listing y our e x isting s canning destinati ons. T he defa ult destinati on is w hic he ve r one y ou selec ted the last time y ou u sed thi[...]

5 37 fax use the fax features Using y our HP Off ice jet, y ou can s end and r ecei v e f ax es, inc luding color f ax es. Y ou can set up speed di als to se nd fax es q uic kly and ea sily to fr eque ntly u sed numbers . F r om the fr ont panel, yo u can set a number o f fax opti ons, suc h as resolution . This sec tion con tains the f ollo w ing [...]

hp offi cej et 4 200 s eri es chap ter 5 38 fax send a fax Using the fr ont pane l, y o u can send a blac k -and-w hite or color f ax fr om y o ur HP Offi cej et. This s ectio n contains the f ollo w ing top ics: • enable fax confirmation on page 3 8 • send a basic fax on page 3 9 • send a color original or photo fax on page 3 9 • send a fa[...]

user guide use the f ax featur es 39 fax The HP Offi ceje t w ill pr int a conf irmati on r eport ev ery time y ou send a f ax infor ming y ou w hether the fax w as se nt successf ully or n ot . F or mor e inf ormati on on pr inting r eports, s ee pr int reports on page 5 3. send a basic fax This sec tion de sc ri bes ho w to send a ba sic blac k -[...]

hp offi cej et 4 200 s eri es chap ter 5 40 fax Note: If the re c ipie nt’s fax mac hine onl y supports black -and-white fax es , the HP Officejet automatic ally sends t he fax in black and white. A message appears once the f ax has been sent indi cating that the f ax wa s sent in blac k and whi te . Press OK to clear th e message. send a fax usi[...]

user guide use the f ax featur es 41 fax send a fax using redial Y ou can send a f ax to the last f ax numbe r dialed b y using the R edi al/P ause button. 1 Load y o ur ori ginal face do w n and top f ir st in the doc ument f eeder tr a y . F or mor e inf ormati on , see load originals on page 2 5. 2 Press Redial/P ause . The las t number di aled [...]

hp offi cej et 4 200 s eri es chap ter 5 42 fax cancel a schedul ed fax Y ou can cancel a sc heduled fax or one that is c ur r entl y in pr ogr ess . Once y ou schedule a f ax , the sc heduled time appears on the f r ont panel dis play . ! When the sc heduled time appear s on the displa y , pr ess Cancel , and then pr ess 1 . send a fax from memory[...]

user guide use the f ax featur es 43 fax send a fax using monitor dialing Monitor dialing allo w s y ou to di al a number f r om the fr ont panel a s y ou w ould dial a r egular telephone . T his featur e is u sef ul w hen y ou w ant to us e a calling card t o char ge the call . Y ou can als o use it w hen y ou need to r es pond to tone pr ompts w [...]

hp offi cej et 4 200 s eri es chap ter 5 44 fax 2 Dial the number b y using the k e y pad on the phone that is connect ed to y our HP Office je t. Note: Y ou mus t use the k e y pad on the phone to dial the n umber . Do not use the k e ypad o n the fr ont pane l of the HP Office je t. 3 Do one of the f ollo w ing: – If after dialing the numbe r y[...]

user guide use the f ax featur es 45 fax Re fer to the f ollo w ing t able to dete rmine w hic h A ns we r Mode setting y ou should use . F r om the f ir st column in the table , choose the type of eq uipment and serv ices applicable to y our o ff ice se tup . T hen , look up the appr opr i ate setting in the second column . The thir d co lumn desc[...]

hp offi cej et 4 200 s eri es chap ter 5 46 fax V oice ma il se rvice prov ided by yo ur telephone compan y . T e l T he HP Offi ceje t w ill not automati cally ans we r calls. Y ou w ill need to r eceiv e fax es manuall y b y pr essing S tart Black or S tart Color . F o r infor matio n on r ecei v ing f axe s manuall y , see recei ve a fax on page[...]

user guide use the f ax featur es 47 fax rec eive a f ax By def ault , y our HP Offi ceje t auto maticall y r ecei v es and pr ints incoming f ax es . Depending on y our Ans wer Mode setting , the HP Office jet can r e cei v e fax e s automati cally or man uall y . F or mor e inf ormati on on A ns w er Mode , see set the answ er mode on page 44. No[...]

hp offi cej et 4 200 s eri es chap ter 5 48 fax 3 Enter the appr opriate numbe r of r ings to ans w er b y using the k e y pad . 4 Press OK to accept the setting. recei ve a fax manuall y fr om a phone Y ou can r ecei v e f ax es manuall y fr om a ph one that is: • Dir ectl y connected to the HP Offi ceje t (by u sing “2 -EXT” port) • On th[...]

user guide use the f ax featur es 49 fax recei ve a fax manuall y using the attach ed handset (hp officejet 4 2 50 series only) Y ou can r ecei v e f ax es manuall y b y using the attac hed handset . Note: This s ectio n applie s only to the HP Office jet 4 2 50 Serie s models w ith attached handset . If y ou do not ha v e an attached handse t , se[...]

hp offi cej et 4 200 s eri es chap ter 5 50 fax use the at tached handset (hp officejet 4 2 5 0 series onl y) Y ou can use the attac hed handse t to ans w er incoming calls, mak e phone calls, re cei v e fax es , and se nd fax es . While the HP Office je t is pr ocessing anothe r job , such as cop y ing , s canning, or pr inting , you can still use[...]

user guide use the f ax featur es 51 fax recei ve fax es using the handset ! F or inf ormati on on r ece i ving f ax es b y using the attac hed handset , se e receiv e a fax manuall y using the attac hed handset (hp of ficejet 4 2 50 series only) on page 4 9. send fax es using the handset ! F or inf ormati on on se nding fax es b y using the attac [...]

hp offi cej et 4 200 s eri es chap ter 5 52 fax enter te xt The f ollo w ing list pr o v i des tips f or en ter ing te xt by u sing the fr on t panel k e y pad. Use thes e instr ucti ons to ente r speed dial names and the f ax header name . • Pr ess the k e y pad numbe rs that corr e spond to the letter s of a name . • Pr ess a bu tton multiple[...]

user guide use the f ax featur es 53 fax • T o e nt er a symb o l, s u ch a s *, p ress Sy mbols (*) r epeatedl y to sc r oll thr ough the list of s y mbols . The f ollo w ing ta ble r epr esen ts the av ailable s y mbols. • If y ou mak e a mistak e, pr ess " t o clear it , and then mak e the co rr ec t entry . • After y ou ar e done ent[...]

hp offi cej et 4 200 s eri es chap ter 5 54 fax 3 Press ! to sc r oll thr ough the f ollo w i ng r eport types: –E v e r y E r r o r : pr ints w hene v er ther e is an y kind of fax er r or (def ault). –S e n d E r r o r : pr ints whene ver ther e is a transmissi on err or . – Receive Err or : prints w henev er ther e is a recei v ing err or [...]

user guide use the f ax featur es 55 fax 2 Press ! to sc r oll thr ough the f ollo w i ng r eport types: – Automatic Reports Setup : prints aut omatic r e ports as des cr ibed in generate reports automatically o n page 5 3. – Last Tr ansaction : prin ts details of the last f ax tr ansac tion . –F a x L o g : prin ts a log of the las t 30 f ax[...]

hp offi cej et 4 200 s eri es chap ter 5 56 fax create indiv idual speed-dial entries Y ou can cr eat e speed-dial entr i es fo r fax n umbers that y ou u se f req uently . 1 Press Setup . 2 Press 2 , the n pr es s 1 . This s elects S peed Dial Se tup and then selec ts Indi v idual S peed Dial . The f irs t unassi gned speed-dial e ntry appears on [...]

user guide use the f ax featur es 57 fax The f irs t unassi gned speed-dial e ntry appears on the displa y . 3 Press OK to select the dis play ed speed-di al entry . Tip: T o select another empty entry , pr ess " or ! , and then pr ess OK . 4 Press " or ! to select an indi v i dual speed-dial e ntry to add the to the gr oup . Y o u can al[...]

hp offi cej et 4 200 s eri es chap ter 5 58 fax Tip: Y o u can also cancel fax f orw ar ding b y pr essing C ancel and then 2 , when “F ax F orw ar ding ” appear s on the fr ont pane l displa y . chang e fax r esolution and lighter/dark er set tings Y ou can change the f ax r eso lution and li ghter/dar k er settings of doc uments that y ou ar [...]

user guide use the f ax featur es 59 fax change lighter/darker setting Use this s etting to change the con tr ast o f a fax to be dar k er or ligh ter than the ori ginal . This f eatur e is use ful if y o u ar e fax ing a doc umen t that is faded , w ashed out , or hand w ritte n. Y o u can dark en the or i ginal b y adju sting the contr as t . Y o[...]

hp offi cej et 4 200 s eri es chap ter 5 60 fax set fax options Ther e ar e numer o us fax opti ons that y ou ca n set , suc h as contr olling w hether the HP Off i ceje t r edials a bus y n umber aut omaticall y . When y ou mak e c hanges to the follo w ing options, the ne w setting becomes the de fault . R e v ie w this sec tion for inf or mation[...]

user guide use the f ax featur es 61 fax set the paper size for r eceiv ed fax es Y ou can selec t the paper si z e for r ecei ved fax es . The pa per si z e selected should match w hat is loaded in y our pa per tr ay . F axes can be pr inted on letter , A4 , or legal paper onl y (v ar ies b y country/r egion). Note: If an incorr ec t paper si z e [...]

hp offi cej et 4 200 s eri es chap ter 5 62 fax adjust the phone lin e monitor v olume The Phone L ine Monitor V olume setting allo w s y ou to contr o l the vo lume of the dial tone s and fax to nes . Y ou can selec t Lo w , Medium , or Hi gh. T he def ault setting is Medium . 1 Press Setup . 2 Press 3 , then pre ss 7 . This se lects Basi c F ax S[...]

user guide use the f ax featur es 63 fax change t he answ er ring pattern (distinctive r inging) Many phone com panies o ffer a distinc ti ve r inging f eatur e that allo w s y ou to hav e sev er al phone numbers on one phone line . When y ou su bsc r ibe to this servi ce , each n umber w ill hav e a diff er en t ring patter n , for e x ample , sin[...]

hp offi cej et 4 200 s eri es chap ter 5 64 fax 3 Press ! to select Redial or No Redial . 4 Press OK . set automatic reduction for incoming fax es This se tting determines w hat y our HP Offi ceje t does if it r ecei v es a f ax that is too large f or the de fa ult paper si z e. W ith this setting on (the def ault), the image is re duced so that it[...]

user guide use the f ax featur es 65 fax use err or correction mode Err or C orr ec tion Mode (E CM) eliminat es data los t due to poor phone lines b y detecting er r or s that occ ur duri ng transmis sion and a utomati cally r eq uesting r etr ansmissio n of the er r oneou s portion . Phone c har ges ar e unaff ected , or mi ght ev en be r educed [...]

hp offi cej et 4 200 s eri es chap ter 5 66 fax use caller ID Caller ID Mode allo w s y ou t o v ie w the phone n umber or names of callers on the fr ont pane l displa y , if yo u subsc r ibe to C aller ID serv ice thr ough y our phone compan y . If y ou subs cr ibe to su pported Caller ID s ervi ce thr ough the phone compan y , y ou can block f ut[...]

user guide use the f ax featur es 67 fax to add junk fax numbers 1 Press Setup . 2 Press 4 , then press 8 . This se lects A dv anced F ax Setu p and then Junk F ax Number s. 3 Press ! to select Add , and then pr es s OK . The mo st r ecentl y r ece iv ed C aller ID number a ppears on the displa y . 4 Press " or ! to sc r oll thr ough the list [...]

hp offi cej et 4 200 s eri es chap ter 5 68 fax 3 Press ! to selec t one of the f ollo w ing opti ons: –O n : select this option to ac tiv ate Bac k up F ax Reception . –O f f : select this optio n to turn o ff Back u p F ax R eception . 4 Press OK . set the countr y and language Usuall y , yo u set the language and coun try/r egio n when y ou [...]

user guide use the f ax featur es 69 fax[...]

hp offi cej et 4 200 s eri es chap ter 5 70 fax[...]

6 71 print print fr om your computer Most pr int s ettings ar e automati cally handled b y the s oftwar e appli cation y o u ar e printing f r om or b y HP C olor Smart techno logy . Y ou o nly need to c hange the settings manuall y w hen y ou c hange pr int quality , print o n spec if ic ty pes of pa per or film , or us e spec ial f eatur es . Thi[...]

hp offi cej et 4 200 s eri es chap ter 6 72 print Macintosh users T o specify a doc ument's pape r si z e , scaling, and or ientati on , us e the P age Setup dialog bo x . T o specify other pr int settings f or a doc umen t , and to send the docume nt to the pr inter , u se the Pr int dialog bo x . Note: The f ollo w ing st eps ar e spec if i [...]

user guide print f r om y our compu ter 73 print to change t he print settings for the current print job 1 F r om y our software application ’ s Fil e menu , s elect Pr int, Pr int Setup , or Pa g e S e t u p . Make sur e that the selec ted pr inter is the HP Office je t. 2 Click Properties , Optio ns , Printer Setup , o r Printer (the opti on na[...]

hp offi cej et 4 200 s eri es chap ter 6 74 print output options panel (OS X) Use the Output Opti ons panel in the Pr int dialog bo x to sav e yo ur file a s an Ado be Acro bat PDF ® (portable doc ument f ormat) f ile . T he HP Office jet doe s not support P ostSc r ipt pr inting . ! Select t he Save as F ile chec k bo x to sa v e y our doc ument [...]

7 75 order supplies or der supplies Y ou can or der pr int cartri dges, r ecommended ty pes of HP pa per , and HP Off ice jet acces sor ie s online fr om the HP w eb site . This sec tion con tains the f ollo w ing topi cs: •o r d e r m e d i a on page 7 5 • ord er prin t ca rt ridg es on page 7 5 • order other supplies on page 7 5 order media[...]

hp offi cej et 4 200 s eri es chap ter 7 76 order supplies T o order HP Office jet so ftwar e in other countr ie s/r egions , call the phone number for y our countri es/r egions . T he number s listed be lo w ar e c urr en t as of the publicati on date of this gui de . F or a lis t of c urr en t or der ing number s, go to the follo w ing website an[...]

8 77 maintain your hp o fficejet maintain y our hp o fficejet The HP Offi cej et r equir es little mainte nance . Sometimes y o u might w ant to clean the glass and w hite s trip on bac k of the li d to r emo v e surface du st and ensur e that yo ur copie s and scans r emain c lear . Y ou migh t also w ant to r eplace , ali gn, or clean y our pr in[...]

hp offi cej et 4 200 s eri es chap ter 8 78 maintain your hp o fficejet 2 Clean the glas s w ith a soft c loth or sponge sligh tly mo istened w ith a nonabrasi ve glass cleaner . Caution! Do not use abr asi v es , acetone , benz ene , or carbon tetr achlor i de on the glass; thes e can damage it . Do not place or spr ay li quids dir ec tly on the g[...]

user guide maintain y our hp off icej et 79 maintain your hp o fficejet 2 Clean the w hite str ip w ith a so ft cloth or s ponge slightl y mois tened w ith a mild soap and w arm w ate r . 3 W ash the strip gentl y to loos en debr is; do not sc rub the s tr ip . 4 Dry the strip w ith a c hamois or s oft cloth . Caution! Do not us e paper -bas ed w i[...]

hp offi cej et 4 200 s eri es chap ter 8 80 maintain your hp o fficejet Macintosh users 1 Fro m t h e HP Director , choo se Settings , and the n ch oose Maintain Printer . 2 If the Selec t Printer di alog bo x opens , select y o ur HP Off i cej et, and then click Utilities . 3 Fr om the list, select Ink Level . The es timated ink le ve ls appear f [...]

user guide maintain y our hp off icej et 81 maintain your hp o fficejet T ri-color and photo cartridge installed 4 Chec k the Self- T est Report for s tr eaking or w hite lines in the color bar s. Mak e sure that the co lor bars ha v e ev en consiste ncy and the lines o f color ext end acr oss the page . – If the black and tr i-color cartri dges [...]

hp offi cej et 4 200 s eri es chap ter 8 82 maintain your hp o fficejet handle the print car tridges Befo r e y ou r eplace or clean a pr int cartr idge , y ou should kn o w the part names and ho w to handle the print cartr idge . replace the print cartridges A message appears on the front panel d isplay to let you know when the ink level for the p[...]

user guide maintain y our hp off icej et 83 maintain your hp o fficejet 2 After the car r iage stop s mo v ing, pu sh do w n on the top of the pr int cartridge to r e lease it , and then pu ll it to w ar d yo u out of its slot. Note: It is normal to s ee ink buildup in the pr int cartr idge slots . 3 If y ou ar e r emo v ing the black pr int cartr [...]

hp offi cej et 4 200 s eri es chap ter 8 84 maintain your hp o fficejet 5 Hold the black or phot o prin t cartri dge w ith the HP label on top . Sli de the print cartr idge at a sli ght angle up into the rig ht side of the pr int car ri age . Pr ess f ir mly un til the print cartr idge sna ps into place . Caution! Do not at tempt to push the cart r[...]

user guide maintain y our hp off icej et 85 maintain your hp o fficejet use a photo print cartridge Y ou can optimi z e the quality of the photo s y ou pr int w ith y our HP Offi cej et b y pur chasing a phot o print cartr idge . R emo v e the black pr in t cartridge and ins ert the photo pr int cartri dge in its place . Wi th the tri-color pr in t[...]

hp offi cej et 4 200 s eri es chap ter 8 86 maintain your hp o fficejet align the print cartridges The HP Offi cej et pr ompts y ou t o align pr int cartri dges e v ery time you ins tall or re place a prin t cartridge . Y ou can also align the prin t cartridge s at an y time fr om the fr on t panel or the HP Direct or. Ali gning the pr int cartri d[...]

user guide maintain y our hp off icej et 87 maintain your hp o fficejet to align the print cartridges from the hp director 1 Access t he HP Director . F or inf ormati on on acces sing the HP Dir ec tor, see use the hp director software to do more with y our hp officejet o n page 8. 2 F or W indo w s use rs , do the follo wing: a. Ch oos e Settings [...]

hp offi cej et 4 200 s eri es chap ter 8 88 maintain your hp o fficejet clean t he print cartridges Use this f eatur e w hen the Self- T est Report sho w s str eaking o r white line s thr ough an y of the color ed bars . Do not clean pr int cartr idges unneces saril y . T his was tes ink and shortens the life of the ink nozzle s. 1 Press Setup . 2 [...]

user guide maintain y our hp off icej et 89 maintain your hp o fficejet 5 Dip a clean f oam ru bber s w ab or lint-f r ee c loth into distilled w ater , and squeeze any ex cess water from it. 6 Hold the print cartr idge b y its si des. 7 Clean onl y the contacts . Do not c lean the nozzles. 8 P lace the pr int cartri dge back into the carr iage . 9[...]

hp offi cej et 4 200 s eri es chap ter 8 90 maintain your hp o fficejet rest or e factory defaults Y ou can r estor e the or i ginal fact ory settings to what the y w er e w hen y ou pur cha sed y our HP Offi ceje t. Note: Re stor ing the fac tory defa ults w ill not c hange the date info rmati on y ou set , n or w ill it affec t an y c hanges y ou[...]

user guide maintain y our hp off icej et 91 maintain your hp o fficejet set the prompt dela y time The Pr om pt Delay T ime option allo w s y ou to con tr ol the amount of time that passes before a messag e is disp lay ed prompting y ou to take fur ther action. For ex ample , if you pr es s Cop y and the pr ompt dela y time pas ses w ith out pre ss[...]

hp offi cej et 4 200 s eri es chap ter 8 92 maintain your hp o fficejet self-maintenance sounds During the lif e of y our pr oduct you mi ght hear var i ous mec hanical s ounds. T his is a normal part of y our de v i ce ’s self-maintenance .[...]

9 93 hp officejet support hp officejet 4 200 series support Hew lett-P ac k ar d pr o vi des Int ernet and pho ne support fo r yo ur HP Off i ceje t. This sec tion contains the f ollo w ing top ics: • get support and other information from the Internet on page 9 3 •h p c u s t o m e r s u p p o r t on page 9 3 • pre pare y our hp officejet fo[...]

hp offi cej et 4 200 s eri es chap ter 9 94 hp officejet support 4 If yo u ar e still e xper ienc ing pr oblems an d need to speak w ith an HP Cust omer Support Repr e sentat iv e , do the f ollo w ing: a. Hav e the spec if ic name of y o ur HP Off ice jet, as it a ppears on the fr o nt panel , av ailable . b . H av e y our s ervi ce ID and ser ial[...]

user guide hp offi cej et 4 200 series su pport 95 hp officejet support Bahrain (Du bai) +9 7 3 800 7 28 Mex i co (Me x ico C ity) 5 25 8 -99 22 Belgium (Dutch) +3 2 (0) 7 0 300 005 Mor occo 1 +212 2 2 4 04 7 4 7 Belgium (F re nch) +3 2 (0) 7 0 300 004 Nether lands (0.10 E ur o/ min.) 0 9 00 20 20 16 5 Boli v ia 800 -100 2 4 7 New Z ealand 0800 441[...]

hp offi cej et 4 200 s eri es chap ter 9 96 hp officejet support call in Australia post-w arr anty If yo ur pr oduct is not under w arr anty , you ca n call 0 3 88 77 8000. A per -inc ident, out-of- war r anty support fee of $2 7 .5 0 (inc G S T) w ill be c harged t o y our cr edit car d . Y ou can also call 190 2 910 910 ($2 7 .5 0 char ged to y o[...]

user guide hp offi cej et 4 200 series su pport 97 hp officejet support 7 Ret ain the fr ont panel co v er . Do not r etur n the fr ont panel co v er w ith the HP Offi ceje t. 8 F old the doc ument catc her up , o ver the f r on t panel ar ea , and then f old the auto matic docume nt feeder tra y do w n, o v er the doc ument cat cher . 9 Make sur e[...]

hp offi cej et 4 200 s eri es chap ter 9 98 hp officejet support If yo u do not hav e the or iginal pac k aging mater ials , please u se other adequat e pack aging mater ials . Shippi ng damage caused b y impr oper pac k aging and/or impr oper tr ansportatio n is not cov er ed under the w ar ran ty . 11 P lace the re turn shipping la bel on the out[...]

10 99 warrant y i nforma tion w arr anty inf ormation Y our HP Off ice jet comes w ith a limit ed war r anty that is desc ribed in this s ection . Infor mation abo ut ho w to obtain w arr anty serv ice and ho w y ou can upgr ade y our st andard fact ory warr an ty is also pro v i ded. This sec tion contains the f ollo w ing top ics: • duration o [...]

hp offi cej et 4 200 s eri es chap ter 10 100 warranty information Outside the U . S ., please call y our local HP Cu stomer Suppo rt offi ce . See call else where in the wo rld on page 9 4 f or a list of int ernati onal Cu stomer Su pport numbers . retur ning y our hp officejet f or service Befo re r etur ning y our HP Officej et f or servi ce , y[...]

user guide warr anty infor mation 101 warrant y i nforma tion limitations of war ranty T O THE EXTENT ALL OWED B Y L OCAL LA W , NEITHER HP NOR I T S THIRD P ARTY SUP P LIERS MAKE ANY O THER W ARRANTY OR CONDI TION OF ANY K IND , WHE THER EXP RE S S OR IMP LIED , W ARRANTIES OR C ONDIT IONS OF MER CHANT ABILITY , S A TISF A CT O R Y QUALITY , AND F[...]

hp offi cej et 4 200 s eri es chap ter 10 10 2 warranty information[...]

11 103 technical information tec hnical inf ormation The techn ica l spe cificat ions and inte rnat iona l regu lat ory info rmat ion for your H P Of ficejet are provided i n th is sect ion. This sec tion contains the f ollo w ing top ics: • paper specifications on page 103 • fax specifications on page 10 5 • scan specifications on page 105 ?[...]

hp offi cej et 4 200 s eri es chap ter 11 104 technical information automatic document feeder paper capacit y paper siz es typ e 1 1 A utomati c doc ument f eeder accepts plain paper onl y . It does not accept trans par ency f ilm , env elope s, or la bels. paper weight quantity Let ter 20 l b. (7 0 gs m ) 20 Lega l 20 l b. (7 0 gs m ) 20 A4 20 lb [...]

user guide techni cal info rmation 105 technical information print margin specifications fax specifications • W alk -up black and whit e and color f ax capab ility • Conf irmati on and acti v ity r eports • CCI TT/ITU Gr oup 3 fax w ith Er r or Co rr ecti on Mode • 3 3 .6 Kbps tr ansmissi on • 3 seconds per page speed at 3 3 .6 Kbps (bas [...]

hp offi cej et 4 200 s eri es chap ter 11 106 technical information ph y sical specifications po wer specifications • P ow er consumpti on: 5 0 W max imum • Input v oltage: A C 100 to 2 40 V , 0.7 A (max imum), 50–6 0 Hz env ir onmental specifications • Recommended oper ating tem peratur e r ange: 15º to 3 2º C (5 9º to 90º F ) • Allo[...]

user guide techni cal info rmation 10 7 technical information energ y consumption Energ y us age drop s signif icantl y w hile in ENERG Y ST AR ® m od e, wh ich saves n at ura l re sour ces , and sav es mone y w ithout aff ecting th e hi gh perfor mance of this pr oduct . T his produ ct qualif ies f or ENER G Y ST AR, w hic h is a vo luntary progr[...]

hp offi cej et 4 200 s eri es chap ter 11 108 technical information recy cling progr am HP offer s an incr easing n umber of pr oduc t r etur n and r ecy cling pr ogr ams in man y countr ies , as w ell as partnering w ith some o f the lar gest electr oni c r ecy cling cent ers thro ughout the w orld . HP also co nserves r es our ces b y r efur bish[...]

user guide techni cal info rmation 109 technical information regulatory notices The HP Of f icej et meets product r equir ements fr om r egulatory agen c ies in y our country/ re gi on. This sec tion contains the f ollo w ing top ics: • regulatory model identification number on page 109 • notice to users of the U .S. telephone network: FCC requ[...]

hp offi cej et 4 200 s eri es chap ter 11 110 technical information This equipment inc ludes auto mati c dialing capa bility . When progr amming and/or making test calls to emergency numbers: • Remain o n the line and explain t o the dispatc her the r eason f or the call . • P erform such ac tiv iti es in the off-peak hour s, suc h as earl y mo[...]

user guide techni cal info rmation 111 technical information effec tué dans le cadr e d’une Déclar ati on de confor mité stipulant q ue les spéc if icati ons techni ques d’Indu str ie Canada o nt été r espectée s. Néanmo ins, ce tte abrév iatio n ne signif ie en au cun ca s que l’appar e il a été vali dé par Industr i e Canada . P[...]

hp offi cej et 4 200 s eri es chap ter 11 112 technical information notice to users in the European Economic Area This pr oduc t is designed to int erwor k w ith the analogue telephone ne twor ks in the fol lowing cou nt ries: Network compa tibilit y depen ds on customer selecte d settings, which must be reset to use the equipment on a te lephone n[...]

user guide techni cal info rmation 113 technical information notice to users in K orea (Officejet 4 2 5 5 onl y)[...]

hp offi cej et 4 200 s eri es chap ter 11 114 technical information declaration of conf ormity Accor ding to IS O/IE C Guide 2 2 and EN 45 014 Manufac tur er’s name and addr es s: Hew lett-P ac k ard C ompan y , 16 3 9 9 W est Bernar do Dri v e , San Diego , CA 9212 7 -18 9 9 , U S A Regulatory model numb er: SDGOB-0 3 06 -01 Declar es that the p[...]

user guide techni cal info rmation 115 technical information declarati on of conf or mity Accor ding to IS O/IE C Guide 2 2 and EN 45 014 Manufac tur er’s name and addr es s: Hew lett-P ac k ard C ompan y , 16 3 9 9 W est Bernar do Dri v e , San Diego , CA 9212 7 -18 9 9 , U S A Regulatory model numb er: SDGOB-0 3 06 -0 2 Declar es that the pr od[...]

hp offi cej et 4 200 s eri es chap ter 11 116 technical information[...]

12 117 fax setup fax setup After comple ting all step s in the Setup P ost er , use the ins truc tio ns in this secti on to compl ete your fax setup. P lease keep your Setup P oster for la ter use. In this secti on , y ou w ill learn h o w to set u p y our HP Office jet so that f ax ing w or ks successf ully w ith an y eq uipment and serv ices y ou[...]

hp offi cej et 4 200 s eri es chap ter 12 118 fax setup fax ing fr om a D SL line If yo u hav e a di gital subs c riber line (D SL) serv ice thr ough your phone com pan y , use the ins truc tions in this s ectio n to connect a D SL f ilter betw een the telephone wall j ack and y o ur HP Off ice jet. T his f ilter r emo v es the di gital signal that[...]

user guide fax s etup 119 fax setup fax ing with a PBX phone s y stem or an ISDN line If y our telephone line ha s a PBX s y stem , mak e sur e y ou dial the n umber for an outside line bef or e di aling the fax number . Caution! Man y digital PBX s y st ems inc lude a call-waiting t one that is fact ory-set to “ on. ” T his call-waiting t one [...]

hp offi cej et 4 200 s eri es chap ter 12 120 fax setup ho w to choose the right fax setup f or y our office Caution! Pl ea s e re fe r to how to tell if the follow ing instructions apply to y ou on page 119 bef or e f ollo w ing an y o f these instru cti ons . T o fax successfull y , y ou need to kno w w h at ty pes of eq uipment and serv ice s (i[...]

user guide fax s etup 121 fax setup ! Y es, I ha v e a PC modem . ! No . Her e is ho w to deter mine if y ou hav e a P C modem . If y ou ans w er “ Y es ” to an y of the f ollo w ing ques tions , y ou ar e using a P C modem: – Do y ou send and r ece i v e fax es dir ec tly to and f r om y our comput er pr ogr ams thr ough a dial-u p connecti [...]

hp offi cej et 4 200 s eri es chap ter 12 12 2 fax setup V oice calls and P C modem (Y ou ans w er ed “ Y es ” to questions 2 and 3 onl y .) Case E: Shar ed v o ice/f ax line w ith P C modem V oice calls and ans w er ing mac hine (Y ou ans w er ed “ Y es ” to questions 2 and 4 onl y .) Case F: Shar ed voic e/fax line w ith ans w er ing mach[...]

user guide fax s etup 12 3 fax setup case A: separate f ax line (no v oice calls r eceiv ed) If yo u hav e a separ at e fax line on w hic h y ou r ece i v e no vo ice calls , and y ou ha v e no other equipment connect ed on this phone line , connect y our HP Office jet a s desc r ibed in this secti on . 1 Using the phone cor d supplied in the bo x [...]

hp offi cej et 4 200 s eri es chap ter 12 12 4 fax setup case B: fax ing with a distinctive r ing service on the same lin e If y ou subsc r ibe to a distincti v e r ing se rvice thr o ugh y our phone compan y that allo ws y ou to ha v e multiple phone numb ers on one phone line , eac h w ith a differ ent r ing pattern , connect y our HP Offi cej et[...]

user guide fax s etup 12 5 fax setup case C: shared v oice/f ax line If yo u r ecei v e both v oi ce calls and fax calls at the s ame phone number , and y ou hav e no other off i ce equipment (or v oi ce mail) on this phone line , connect y our HP Off i ceje t as desc r ibed in this sec tion . 1 Using the phone cor d supplied in the bo x w ith y ou[...]

hp offi cej et 4 200 s eri es chap ter 12 12 6 fax setup Note: If y ou pi ck u p the phone bef or e the 6th r ing and hear f ax tones f r om a sending f ax machine , y ou will need to man ually ans w e r the fax call . F or infor mation a bout ho w to r ece iv e f ax calls manually f r om y our attac hed phone and fr om an e xtensi on phone , see r[...]

user guide fax s etup 12 7 fax setup 1 Remo v e the w hite plug f r om the port labeled “2 -EXT” on the bac k of y o ur HP Offi cej et. 2 Fi n d t h e p h on e c o r d t h a t c on n e c t s f ro m the back of y our computer (y our PC modem) to a telephone w all jac k. Dis c onnect the cor d f r om the telephone wall j ack and plug it int o the[...]

hp offi cej et 4 200 s eri es chap ter 12 12 8 fax setup case E: shared v oice/f ax line with PC modem If yo u r ecei v e both v oi ce calls and fax calls at the same phone numbe r , and yo u also hav e a P C modem connected on this phone line , connec t y our HP Offi cej et as described in this se ction. Note: Since y our PC modem shar e s the tel[...]

user guide fax s etup 12 9 fax setup hp officejet 4 210 series (with no handset) No w y ou need to dec ide ho w y o u wan t to ans we r fax calls: a utomati cally or manuall y . how to ans wer fax calls automaticall y 1 Press the Answer Mode button on the fr on t panel until Fax appears on the displa y . 2 Set Rings to Answ er to 6 . a. Press Setup[...]

hp offi cej et 4 200 s eri es chap ter 12 130 fax setup case F: shared v oice/f ax line with ans w ering machine If yo u r ecei v e both v oi ce calls and fax calls at the same phone numbe r , and yo u also ha ve an ans w er ing mac hine that ans w er s vo i ce calls at this phone number , conn ect your HP Officejet as described in thi s section. 1[...]

user guide fax s etup 131 fax setup HP Off i ceje t w ill emit fax r ecepti on tones and r ece i v e the fax; if ther e ar e no fax tone s, the HP Offi cej et stops monit or ing the line and y our ans w ering machine can r ecor d a v oi ce mess age . case G: shared v oice/f ax line with P C modem and answ er ing machin e If yo u r ecei v e both v o[...]

hp offi cej et 4 200 s eri es chap ter 12 13 2 fax setup Caution! If y ou do not use the su pplied cor d to connect f r om the telephone w all jac k to y our HP Offi cej et, y ou pr obabl y w ill not be able to f ax succes sfull y . T his spec ial 2 -wir e pho ne cord is diff er en t fr om the mor e common 4-wir e co r ds y ou might alr ead y ha v [...]

user guide fax s etup 13 3 fax setup case H: shared v oice/f ax line with v oice mail Note: The HP Office je t cannot r ecei v e fax es au tomaticall y if y ou ha v e a vo ice mail s ervi ce , so y o u mus t be av ailable to r espond in per son (manuall y) to incoming fax calls . If y ou w ant to r ece i v e fax es a utomati call y instead , contac[...]

hp offi cej et 4 200 s eri es chap ter 12 134 fax setup case I: shared v oice/f ax line with P C modem and voice mail Note: The HP Office je t cannot r ecei v e fax es au tomaticall y if y ou ha v e a vo ice mail s ervi ce , so y o u mus t be av ailable to r espond in per son (manuall y) to incoming fax calls . If y ou w ant to r ece i v e fax es a[...]

user guide fax s etup 13 5 fax setup 5 Press the Answer Mode button on the fr on t panel until TEL appear s on the displa y . 6 If y our P C modem ’s softw ar e is set to aut omaticall y r ece iv e f ax es to y our compute r , turn off that s etting. Caution! If yo u do not turn o ff the auto f ax r ecei v e s etting in yo ur modem softw ar e , y[...]

hp offi cej et 4 200 s eri es chap ter 12 13 6 fax setup[...]

13 13 7 troubleshooting tr oubleshooting information This sec tion con tains tr ouble shooting inf ormati on f or the HP Office jet 4 2 00 Ser ies (HP Offi cej et). Spec ifi c info rmati on is pr o v ided f or inst allation and conf igur atio n topi cs . Re fer e nces to our online tr ouble shooting help ar e pr o v ided for ope r ational top ic s.[...]

hp offi cej et 4 200 s eri es chap ter 13 138 troubleshooting T o check th e installation on a Macintosh, verify the follow ing: • Double-click the HP Offi cej et and mak e sur e the es sen tial icons (s can pi ctur e , scan doc ume nt , send f ax , and hp gallery appear in the HP Dir ec tor. If the ess ential i cons do not appear immediate ly , [...]

user guide trou bleshooting infor mation 13 9 troubleshooting The minim um sy s tem che cks screen appears dur ing installati on If th e minimum s ystem c hecks screen appears, your sy stem does not meet the r ecommended r equir em ents to ins tall the so ftwar e . Cli c k Details to see w hat the spec if i c pr oblem is . The n corr ec t the pr ob[...]

hp offi cej et 4 200 s eri es chap ter 13 140 troubleshooting Some of the i cons are mis sing in the HP Dir ector If th e essential icons (sca n picture , scan d ocument, send fax, and hp image z one) do not appear , y o ur inst allation might no t be complete . If y our installati on is incomplet e , y ou might need to unins tall and then re inst [...]

user guide trou bleshooting infor mation 141 troubleshooting Some of the i cons are mis sing in the hp direc tor (continued) to uninstall from a Macintosh computer 1 Disconnect the HP Office je t fr om y our Mac intosh. 2 Double-click the Applications:HP All-in- One Soft wa re f older . 3 Double -c lic k HP Uninstaller . 4 F ollo w the ons cr e en [...]

hp offi cej et 4 200 s eri es chap ter 13 14 2 troubleshooting hardw are installation tr oubleshooting Use this se ction t o sol v e an y pr oblems y ou might e ncounter w hile inst alling the HP Off ice je t hard w ar e . problem possible cause and solution I receiv ed a messa ge on the fr ont pane l displa y to attach the fr ont panel co v er Thi[...]

user guide trou bleshooting infor mation 143 troubleshooting The f r ont panel displa ys the wr ong language The HP Offi cej et has been s et up w ith the incor r ect language or country/regio n. U sually , y ou se t the language and country/regi on when y o u fir st se t up the HP Office jet. Ho wev er , y ou can c hange these se ttings at an y ti[...]

hp offi cej et 4 200 s eri es chap ter 13 144 troubleshooting My HP Offi ceje t does not po we r on • The HP Offi ceje t may not be pr oper l y connected to a po w er supply . – Mak e sur e the connecti on fr om the po wer outlet to the HP Off i cej et is fir ml y connected . P lug the po w er cor d into a grounded po w er outlet , sur ge pr ot[...]

user guide trou bleshooting infor mation 14 5 troubleshooting additional installation troubleshooting help Y ou might w ant to r efe r to the R ead Me f ile for mor e inf or mation on pos sible installati on pr oblems . In Wi ndo ws , y ou can acces s the R ead Me file f r om the Start button on the taskbar ; s elect Pr ograms , He wlett-P ackar d [...]

hp offi cej et 4 200 s eri es chap ter 13 146 troubleshooting fax setup troubleshooting Use this s ectio n to sol v e an y pr oblems y o u might e ncounte r while s etting up y our HP O ffic ejet for faxin g. F or inf ormati on about h o w to set u p y our HP Office jet f or f axi ng, s ee fax setup on page 131. F or mor e inf ormati on on so lv in[...]

user guide trou bleshooting infor mation 14 7 troubleshooting I hav e diff ic ulti es when s ending fax es and when r ece i v ing faxes (continued) • Mak e sur e y ou hav e cor r ectl y connected the HP Offi cej et to the telephone w all jac k , and corr ec tl y connected an y additi onal equipment and serv ice s that shar e the phone line w ith [...]

hp offi cej et 4 200 s eri es chap ter 13 148 troubleshooting I cannot r ece i v e fax e s, but I can send f ax es • The R ings t o Ans w er f eatur e might not be s et to ans w er after the appr opr iate n umber of r ings f or y our off i ce setu p . • If yo u hav e a v oi ce mail serv ice at the s ame phone number y ou use for f ax calls , y [...]

user guide trou bleshooting infor mation 14 9 troubleshooting I cannot r ece i v e fax e s, but I can send f ax es (continued) • If y ou ar e not using a distinc ti ve r ing se rvice , check to mak e sur e that the Ans w er R ing P attern f eatur e on y our HP Office jet is s et to All R ings . F or inf or matio n, s ee change t he answ er ring p[...]

hp offi cej et 4 200 s eri es chap ter 13 150 troubleshooting operational tr oubleshooting The hp officejet 4200 ser ies troubleshooting sectio n in the hp image zone help contains tr ou bleshooting tips f or s ome of the mo st commo n issues as soc i ated w ith y our HP Office jet. T o access the troublesh ooting info rmatio n fr om a W indo w s c[...]

151 inde x Numerics 4 by 6 inc h (10 b y 15 cm) bor derle ss phot os fit to pag e, 30 load paper , 20 A align ink cartr idge , 14 3 align pr int cartri dge , 86 , 14 3 answ er call w aiting calls, 50 answ er mode , 44 answ er ing mac hine set up w ith v oi ce/fax line , 130 set up w ith v oi ce/fax/P C modem line , 131 attaching the fr o nt panel, [...]

index hp offi cej et 4 200 s eri es 15 2 distincti v e r inging , 63 enter text , 52 err or correction mode (ECM), 65 fax s pecific atio ns, 105 fax speed , 65 for ward, 62 header , 51 lighten or dar k en, 59 manually r ecei v e , 44 monitor dialing , 43 paper si z e , 24 , 61 pause , 52 photos, 39 poll to r ecei ve , 49 pr oblems sending and/or re[...]

index user guide 15 3 clean s canner lid w hite str ip , 78 replace pr int cartri dges, 82 res to re f ac to r y d ef au lt s, 90 self-mainte nance sounds , 92 self- test repo rt, 80 set scr oll spe ed, 90 manual fax r eports , 54 memory rep ri nt fa xes, 68 menu o verv ie w , 8 minimum s ys tem r equir ements, 13 9 modem. See PC mo de m monitor di[...]

index hp offi cej et 4 200 s eri es 154 fax speed , 65 setup fax, 117 setup, fax, 117 ship yo ur HP Offi cej et , 96 soft war e, 138 print f r om, 71 soun ds, adjust fax, 61 , 62 sounds , self-maint enance , 92 speed copy , 28 fr ont panel pr ompt dela y , 91 front pa nel scr oll, 90 speed dial entr ie s add, 56 delete , 57 over view, 55 send f ax [...]

[...]

Visit the hp officejet infor mation center It has e v erything yo u need to get th e mo st v alue fr om y our HP Office jet. • T ec hni cal Support • Supplies and Or der ing Inf or mation • Project Tips • W ays to Enhance Y our Product www .hp.com/support © 2004 He w lett-P ac k ar d De v elopment C ompan y , L .P . Print ed on r ecy cled [...]