HP OfficeJet LX manual

User's Guide HP OfficeJet LX[...]

Copyright Hewlett- Packard Company 1994 All righ ts are reserve d. No part of the document may be photocopied, reproduced, or translated to another language without the prior w ritten consent of Hewlett-Packard Company. Eclipse FAX is a US. registered trademark of Pheonix Technologies, Ltd. Microsoft is a U.S . register ed trademark of Microsoft Co[...]

i Table of Contents Forward If You Don't Read Anything Else... i ..................................... Key Things to R emember about Faxing i .............................. Summary ii ......................................................... Sending a Paper Fax iii ................................................. Sending a Fax Direct ly from [...]

ii Installing the So ftware 1-20 ............................................... Using Other PC Fax Programs with Your HP OfficeJet LX 1-20 .............. Hardware and Software Requirement s 1-21 ............................... Installing the HP OfficeJet LX Software fo r the First Time 1- 22 .............. Perform ing a Custo m Installatio n 1-25 [...]

iii Routing Received Faxes 2-19 .......................................... Changing the Loaded Paper Size 2-19 ................................... Changing Copy Reducti on 2-20 ........................................ Controlling Sound Settings 2-20 ........................................ Controllin g Rings and Beeps 2-21 .........................[...]

iv Using the Send Log t o View, Print, Resend, Delete, or Res chedule Faxes 4-15 ... Changing the Displ ay 4-16 ........................................ Viewing Faxes 4-16 ............................................. Reschedul ing a Fax 4-17 ......................................... Resendi ng a Fax from the Send Log 4-17 .........................[...]

v Using Advanced Eclipse FAX SE Features 4-43 ............................... Faxing a Document to a File 4-43 ....................................... Faxing a Saved File from Eclipse FAX S E 4-45 ........................... Adding Text to a Fax 4-46 ............................................ Preparing the Document 4-47 ..........................[...]

vi 5 Print ing and Making Copie s Choosing M edia 5-2 .................................................... Tips for Loading Paper and Other Media 5-2 ............................. Using the HP OfficeJet LX Printer Options 5-3 ........................... Opening the HP OfficeJet LX Printer Options 5-3 .................... Reviewing the Prin ter Sett[...]

vii Changing the Loaded Paper Size 6-11 ....................................... Changing Copy Reducti on 6-12 ............................................ Controlling Sound Settings 6-13 ........................................... Controllin g Rings and Beeps 6-13 ...................................... Printing Logs and Reports 6-14 ...............[...]

Forward` i If You Don't Read Anything Else... We know you'll want to get started using your HP OfficeJet LX as quickly as possi ble, and this short secti on shows you how, with a summary of the "must-know" informat ion. Although you can use the procedures in this secti on to get started, if you're a first-t ime user, we rec[...]

Forward` ii Summary The table be low summarizes the HP OfficeJet LX's capab ilities. Lets you ... HP OfficeJet LX Prin ter/Fax /Copi er print (as an HP Desk Jet) send an d receive pap er fax es make c onvenienc e copies HP OfficeJet LX Ma nag er (Windows software) set u p the HP Office Jet LX from your PC instead of the front panel use Eclipse[...]

Forward` iii Sending a Paper Fax Dial the fax number using the numeric buttons on the HP OfficeJet LX. Load your document face-down in the fax loading tray (up to 20 pages). OJ-46 Documen t guide OJ-19 Press Start /Copy to begin. For more information, refer to chapter 3. OJ-47 Forward[...]

Forward` iv Sending a F ax Directly from Your PC 1. Make sure of the following: The HP OfficeJ et LX Manager is running (either in an open or minimized window). (If it isn't running, double-cli ck the icon in the HP OfficeJet LX group window.) OfficeJet Setup/Route Received Faxes is set to To PC . 2. Using your W indows application, such as Wr[...]

Forward` v Confirming Your PC Fax Was Sent 1. If the Eclipse FAX Manager isn' t open, open it by double-clicki ng on the icon. 2. Choose Send/Log from the Eclipse FAX Manager menu. The Send Log appears. 3. If necessary, click the All Faxes or Sent Faxes button to display information about the fax you jus t sent. (For more information about the[...]

Forward` vi Receiving a Fax How you receive a fax depends primarily on the Receive Mode setting (set either through the HP OfficeJet LX Manager or through the front panel menus). Where you receive a fax depends on the HP OfficeJet LX Manager's OfficeJ et Setup/Route Received Faxes setting . The fo llowing table d escribes how to receive a fax [...]

Forward` vii Receiving a Fax to the HP OfficeJet LX Open the HP OfficeJ et LX Manager and make sure the OfficeJ et Setup/ Route Receiv ed Faxes option is set to To Printer . Receiving a Fax Directly to Your PC 1. Make sure that the HP OfficeJet LX Manager is running (it can be open or minimized). 2. Make sure the OfficeJet Setup/ Route Received Fa [...]

Forward` viii 4. Someone se nds you a fax. A message from Eclipse FAX SE appears, noting that a fax has been received and asking if you want to view the Receive Log. ( Notify on Receipt , which you selected in Step 3, controls whether or not this message appears.) 5. Click the Yes button. The Receive Log appears. If necessary, click the Unrea d Fax[...]

Forward` ix Making Copies 1. Load your document face-down in the loading tray (up to 20 pages). 2. Press Start/Copy , then (if you want more than one copy) enter the number of copies you want (up to 99 copies). OJ-19 OJ-47 OJ-46 3. Press Start/Copy again to begin copying. For more informati on, refer to chapter 5. OJ-47 Some people assume the HP Of[...]

1` 1 1 Installing the HP OfficeJet LX This chapter d escribes how to set up your HP OfficeJet LX hardware and software for the first tim e. Topic Page Introduction 1-2 ....................................................... Features Overview 1-2 .............................................. Software Prog rams 1-2 ..................................[...]

1` 2 Introduction This introduction presents an overview of each of the components that make up the HP OfficeJet LX. Afterwards, this chapter will show you how to install the hardware and the software. Features Overview The HP OfficeJet LX is not just a facsimile mach ine. With it, you can : N Print, fax, copy, and scan. N Send faxes on paper or di[...]

1` 3 Before You Sta rt Before you can use the HP OfficeJet LX, you'll need to do the following: 1. Set up the hardware. 2. Install the software. 3. Optionally, change factory (default) settings (s uch as the Loaded Paper Size) that pertain to faxing, printing, and copying. When You're Ready to Begin Once you've completed the installa[...]

1` 4 Installing the Hardware Please read the following ins tructions while unpacking and s etting up your HP OfficeJet LX for the first time. Be sure to perfor m each of the steps in sequence. Note: While follo wing these in structions, refer to the safety inf ormatio n at the beginning of this document regarding potential electrical hazards. Verif[...]

1` 5 Remove the Tape and Packing Material from the HP OfficeJet LX Remove the six pieces of orange tape. The tape locations are shown below. Open the front panel, then the top cover. To open the front panel, grasp the curved ledge above t he display window and pull toward you ( 1 below). To open the top cover, pull up at the side ( 2 bel ow). OJ-40[...]

1` 6 Remove the output tray from the HP OfficeJet LX. R emove the two pieces of cardboard that hold the "wings" in place. First relea se the cardboard by flipping the top piece up with your thumb ( 1 below). Then remove the cardboard by pulling down on the bottom piece ( 2 below). OJ-72 OJ-68 OJ-69 Replace the output tray. (Refer to the i[...]

1` 7 Install the Print C artridge With the control p anel an d top cover still open, locate the empty print cartridge cradle ins ide the HP OfficeJet LX on the right side. Open the print cartridge box and container, then grasp the print cartridge by the green top and remove the cartridge from the container. Gently remove both pieces of tape-blue an[...]

2` 1 2 Using the HP OfficeJet LX Manager The HP OfficeJet LX Manager is one of two software applicati ons that are included with the HP OfficeJet LX. The other softwar e application is Eclipse FAX SE, which lets yo u do PC faxing and scanning. This chapter describes how t o use the HP OfficeJet LX Manager to monitor the status of your HP OfficeJet [...]

2` 2 Introducing the HP OfficeJet LX Manager The HP Offi ceJet LX Manager is one of two software applicati ons that are included w ith the HP OfficeJ et LX. The other software appli cation is Eclipse FAX SE, which l ets you do PC faxing and scanning. As its name imp lies, the HP OfficeJet LX Manag er allows you to manage the way that your HP Office[...]

2` 3 Running the HP OfficeJet LX Manager To run the HP OfficeJet LX Manager, double-click the HP OfficeJet LX Manager icon, which is placed in the HP OfficeJet LX group during installati on. The HP OfficeJet LX Manager window appears. You can minimize or close the HP OfficeJet LX Manager as you would any other Windows application. Reme mber that wh[...]

2` 4 Using the HP OfficeJet LX Manager Window We recommend t hat you take some time to g et acquainted with the HP OfficeJet LX Manager window. The Menu Bar The menu bar runs across the top of the window. With one exception, al l the menu options are expl ained later in this chapter. The exception is: : Choose File /Exit to close the HP OfficeJet L[...]

2` 5 Using the HP OfficeJet LX Manager Help System The HP OfficeJet LX Manager has an onli ne help syste m. When you choose Help from the HP OfficeJet LX Manager menu bar, a drop-down menu appears. : Choose H elp/Contents to dis play the contents of the online hel p system. : Choose Help/Search to access the Search dialog box s o that you can look [...]

2` 6 Monitoring the Status of Y our HP OfficeJet LX When the HP Offi ceJet LX Manager window i s open, it monitors the status of your device. The messages dis played in the status area (the upper left corner) are the s ame as the mess ages displayed on the device's front panel. This al lows you to know when errors occur without waiting for a j[...]

2` 7 Running Eclipse FAX SE from the HP OfficeJet LX Manager There may be times when you want to run Eclipse FAX SE directly from the HP OfficeJet LX Manager. To do so, from t he HP OfficeJ et LX Manager menu bar, choos e File/Run Eclipse FAX SE . For information about using Eclipse FAX SE, see chapter 4. Reviewing the Device Settings The table bel[...]

2` 8 Applies To ... Use Wheneve r You Nee d To ... Setting Receive Fax Setup Change the Receive Mod e , which depe nds on whethe r you have a separ ate fax line and/or a telephone answe ring ma chine. Change the number of times your telephone should r ing before the HP OfficeJet LX answers (ap plies o nly w hen the recei ve mo de i s set to A uto).[...]

2` 9 Using the OfficeJet Setup Menu When you choose OfficeJet Setup from the main HP OfficeJet LX Manager menu bar, a drop-down menu appears. From this menu, you can change all the options listed under "Revi ewing the Setup Options." Note: Before changi ng sett ings, you may want to print t he Menu Set tings Report or the Se lf Test R epo[...]

2` 10 Selecting Tone or Pulse Dialing Mode In the Dialing Mode box: : Choose Tone if your telephone has touch-tone capability (factory s etting). : Choose Pulse i f it does not. Switching from Pulse to Tone Dialing There may be t imes when you want to switch your Dial ing Mode from Pulse to Tone while dialing a fax number` for example, if you want [...]

2` 11 Using Speed Dial Setup (for Paper Faxes Only) Note: You cannot use Speed Dial entries with PC faxes, only with paper faxes. To create entries for PC faxing with Ecl ipse FA X SE, s ee " Using Phonebooks " in chapter 4. When you choose OfficeJet Setu p/Speed Dial Setup , the Speed Dial Setup dialog bo x appears. U se this dialog box [...]

2` 12 Valid Character s for Fax Number s Valid Character Use in F ax Numb ers number s 0-9 Dialing num bers. asterisk (*) If the Dialing Mode is set to pulse, the first aster isk in the dial string will switch from pulse to tone dialing. I f the Dialing Mode is s et to tone, the as terisk w ill cause a "*" tone to be emitted. (In Eclipse [...]

2` 13 Setting Up a Speed Dial Group To define one or more groups of related fax numbers, cl ick the Group Dial S etup button. The Group Dial Setup dialog box appears. : The Speed Dia l Entries box lists the names and numbers you have defined w ith speed dial codes. Code 61 is dis played in the Gr oup Code box. Cli ck on the arrow to the ri ght of t[...]

2` 14 Changing Scanned Image Quality Scanned Image Quality includes con trast , which affects the lightness and darknes s of out going faxes and copies, and resolution , which affects the quality with which o utgoin g faxes are scanned. Use the table below to decide if you need to modify your fax document or the fax settings before copying or faxin[...]

2` 15 Adjusting the Res oluti on Change the Resolution setting to ad just the quality of an o utgoin g fax. Note: You can overrid e this setting for PC faxes only with Send Setup in Eclipse FAX SE. : Use Standard : (1) for t ext-only faxes (no photographs or graphic illustrations ), (2) when trans mission speed is more impo rtant than qua lity. : U[...]

2` 16 Changing the Number of Rings to Answer The Rings to Answ er settin g determines the n umber o f rings befo re the HP OfficeJet LX answers a call when the receive mode is set to Auto (see "Changing the Receive Mode," above). The range you can choose from varies by country (for example, 2-5 rings for the U .S. and G ermany, 2-7 rings [...]

2` 17 Setting Backup Reception If Backup Recepti on=On (the factory setting), incoming paper faxes will be received to memory in the following circumstances: : The paper tray is empty. : The wrong paper s ize is loaded for fax r eception (only Letter, Legal, and A4 paper are valid for f axes). : The print cartridge i s out of ink. : The print car t[...]

2` 18 Enabling Silent Detect The Silent Detect setting co ntrols whether or not you can receiv e faxes from old er-model fax machin es that don't emit a fax si gnal during fax transmissi ons. At the time of publicat ion, these si lent models represent about 5% of the fax machines in use. The factory setting is Silent Dete ct=Off . It should be[...]

2` 19 Routing Received Faxes When you choose OfficeJet Setu p/Rou te Received Fa xes , a box appears that lets you specify whether incoming faxes s hould be sent to the HP OfficeJet LX printer or to your PC. Y ou can change this setting at any time. : To Printer When this option is selected, incoming faxes are printed on the HP OfficeJet LX and imm[...]

2` 20 Changing Copy Reduction Use OfficeJet Se tup/Copy Reduction when you want to make a reduced copy of an original document. You can make copies at any of the percentages s hown in the drop-down menu. Note: When the resolu tion is set to Photo (see "Adjust ing the Resolution"), and the copy reductio n is set to 100% , your copies are p[...]

2` 21 Controlling Rings and Beeps When you choose OfficeJet Se tup/Sounds , the Sounds dialog box appears (s hown here with the factory settings selected). Use the option s in this dialog box to tur n the Ringer or Beeps off, or to change the Ring and Beep Vo lume from soft to loud. When you have fi nished, cl ick the OK button to save your sett in[...]

2` 22 Printing Logs and Reports The Reports menu has three choices: Automatic Log , Print Fax Log ,a n d Print Reports . Controlling the Printing of Fax Logs To control the automatic printing of fax logs , choose Reports/Auto matic Log . The Automatic Fax Log dialog box appears. Y ou can choose t o have the fax l og printed whenever errors occur, w[...]

2` 23 This heading: De scribe s this information: Identification The fa x number of the remote fax mac hine that you e ither sent to or received from . Only the first 20 digits are shown. Note : If you set up a speed dial nam e for this fax loca tion, the name will be displayed inste ad of the fax number whe n you send a fax. For exa mple, in the s[...]

2` 24 Printing Reports Choose Reports/Print Reports to print any of the following reports. Samples and explanations for each report are provided at the end of this chapter. : Speed Dial . This report list s the speed dial codes, names, and fax numbers that you've stored. : Menu Settings . This report shows both the menu layout and your current[...]

2` 25 The Speed Dial Report The Speed Dial report lists the speed dial codes, names, and fax numbers that you've s et up, either with the HP OfficeJ et LX Manager or with the front panel. HP OfficeJet LX Personal P rinter/Fax/Copie r Speed Dia l Rep ort for ACME Co. 619 555-1234 Oct-21- 94 08:30AM Speed Dial Code Numbe r Name Fax Number 01 ABC[...]

2` 26 This heading: Describes this information: Speed Dial Cod e Number A speed dia l code you entere d during Spee d Dial setup. Codes 1 through 60 repre sent individual spe ed dial numbe rs, a nd codes 61 through 65 repre sent groups of spee d dial numbers. Name The name you e ntered for this speed dial code (1- 60) or the name you entered for a [...]

2` 27 HP OfficeJet LX Personal P rinter/Fax/Copie r Menu Settings Report for ACME Co. 619 555-1234 Oct-21-94 09:36 A M MENU Time/Date, Head er Time/Da te Fax Header Reports Fa x Log Speed Dial Menu Settings Self Test Print Demo Print All Print Now Automatic Log Last Fax Last 30 Faxes Error onl y* Send or error Send only Off Fax/Copy Contra st No rm[...]

2` 28 Send Fax Later Setup Cancel Send Printer Set` tings Copier Set` tings Remote Ser` vice Off * On Polling Setup Receive Send Backup Recep ` tion On * Off Silent De` tect Off * On Auto Reduc` tion On * Off Character Set PC-8 * HP Roman 8 PC-8 Danis h/Nor UK ISO 4 German ISO 21 French IS O 69 Italian ISO 15 Nor v.1 IS O 60 Swed Nam es ISO 11 Span[...]

2` 29 The Self Test Report You can print the Self Test report to see samples of the internal font s, to review the current and factory setti ngs for all menu feat ures, t o find out if t here are any p rint cartridge problems, and to locate product version informati on. HP OfficeJet LX Persona l Printer/Fa x/Co pier Self Test Report for ACME Co. 61[...]

2` 30 This heading: Describes this information: Font Samples Sample ch aracters and nu mbers are shown f or each of t he eigh t internal fon ts. MENU Featu res All menu feat ures are li sted. Current Settin gs The current s election for that m enu feature . Factory Settin gs The setting that was se lected a t the factory for tha t menu feature . Se[...]

2` 31 The Power Fail Report The Power F ail report pri nts automati cally if the power was l ost whil e a fax transmi ssion was in progress or pending. The foll owing sample shows you what the report may say. If your power fail report has the heading "These faxes were in the proces s of being received but were not completely printed", ask[...]

3` 1 3 Sending and Receiving Paper Faxes This chapter describes how to send and receive fax documents. Refer to chapter 4 for sending faxes from and receiving faxes to your PC. This chapter also describes how to prepare your HP Offi ceJet LX to send a loaded document on request (being polled) or to retrieve a document from another fax machine (poll[...]

3` 2 Controlling How Your Do cuments Will Look When They're Received By Another Fax Machine The following sections describe how to assess the quality of your original document and how to make adjustment s that will improve the appearance of your outgoing faxes when they are received. Use the foll owing table to decide if you need to modify you[...]

Resoluti on 3` 3 Adjusting the Resolution The Resolution setting affects the quality at which your outgoing faxes are scanned. Use this settin g: For this goal: Standard Words only (no photographs or graphic illustrations) and faster tran smission speed is more impo rtant than qu ality. The cost of your fax call will be lowest with this setting. Fi[...]

MENU: Fax/Copy Contra st 3` 4 Adjusting the Contrast The Fax/Copy Contrast setting affects the lightness and darkness of your outgoing faxes and copies as they are scanned. Use this settin g: For th ese kind s of fax originals: Normal Docu ments with accep table lightness/d arkness. This setting is the f actory setting. Lighten Origin als that are [...]

3` 5 Sending a Paper Fax 1. Dial the fax number using the numeric buttons on the HP Offi ceJet LX. Then adjust the document guide for your page width, if necessary. Note: OR, you can pick up the handset and dial from a telephone connected directly to your HP OfficeJet LX. If you dial this way, stay on the line through Step 3. 2. Load your document [...]

Speed Dial 3` 6 Speed Dialing Once you've assigned speed dial codes to your fax numbers (either by using the HP OfficeJet LX Manager as described in chapter 2 or by using the control panel menus as described in chapter 6), you can quickly dial those numbers using the Speed Dial bu tton and the two-digit speed dial code (01 through 65). You can[...]

3` 7 Sending Paper Faxes to Multiple Fax Numbers Use this procedu re to send one docu ment to mu ltiple fax nu mbers ( sometimes called broadcasti ng ). Do this: Using these button s: For this display: 1. Dial a fax number OR press Speed Dia l and a two-digit code number. (The example shown is "5552312.") 0 through 9 Press START to send 5[...]

Redial/Pau se 3` 8 Redialing with the Redial/Pause Button To immediately start redialing the last fax number you dialed, first load your document, then press Redial/Pause . Notes: 1) If you press Redial/Pause while in the middle o f entering a fax number , the Pau se feature tak es effect and a dash (-) is displayed (see section below). 2) If you p[...]

MENU: Fax Settings Send Fax Later 3` 9 Sending a Paper Fax at a Future Time To schedule a future time at which to send a fax automatically (up to 24 hours later than the current time), use the following procedure. During this procedure, you will be given the choice of stori ng the fax document in memory until the fax start time, or placing the docu[...]

3` 10 Do this: For this display: Using these buttons: 8. Enter the fax number OR press Sp eed Dial and a two-digit code number. 0 through 9 Enter fax number 5554138 9. Press Enter/Sa ve to save the fax number you entered. Enter/Save S tore fax now? 1=Yes 2=No 10. Press 1 to store the document in memory until the fax start time, or press 2 to load t[...]

MENU: Fax Settings Polling Setup 3` 11 Sending a F ax to Another Fax Machine Upon Request (Being Polled) Use the foll owing procedure when you want a document in the fax loading tray of the HP OfficeJ et LX to be polled b y another fax machine. You can only be polled by one other fax machine at a time. After the document is polled once from your H [...]

MENU: Fax Settings Polling Setup 3` 12 Asking to Receive a Fax from Another Fax Machine (Polling) Use the follow ing procedure to poll another fax machine. You can poll only one fax machine at a time. Do this: Using these button s: For this display: 1. Press the Menu button to display the menu . Menu MENU Time/Date, Header 2. Press Righ t Arrow mul[...]

4` 1 4 Faxing and Scanning: Sending from and Receiving to Your PC Eclipse FAX SE is on e of two sof tware application s th at are inclu ded with the HP OfficeJet LX. The other software appl ication is the HP OfficeJet LX Manager, which let s you manage your HP OfficeJet LX. This chapter describes how to use Eclipse FAX SE to send and receive PC fax[...]

4` 2 Topic Page Using Menus and Toolbars to V iew Faxes 4-35 ....... ......... ....... ......... Viewing a Fax 4-35 ......... ......... ........ ......... ....... ......... Scanning 4-40 ..... .......... ....... ......... ....... .......... ....... .... Scanning and Faxing 4-40 ...... .......... ....... ......... ....... ....... Scanning and Viewin[...]

4` 3 Introducing Eclipse FAX SE Your HP OfficeJet LX includes a software application, Eclipse FAX SE, that allows you to send and receive faxes direct ly to your PC , rather t han to the devi ce itsel f, and to do PC scanning. Note: Eclipse FAX SE is a separ ate app lication f rom the HP Of ficeJet LX Manag er. So me of the settings that you can ma[...]

4` 4 Running Eclipse FAX SE There are two ways to run Eclipse FAX SE. : In the HP OfficeJet LX Manager menu b ar, choose File/Run Eclipse FAX SE . : Or, double-cl ick the Eclipse F AX SE i con in the HP OfficeJet LX program group, which is created during in stallation. The Eclips e FAX SE window appears (see the illustration under "Using the E[...]

4` 5 Sending Faxes from Your PC With Ecli pse FAX SE, you can create a document in any W indows appl ication and then fax it from your PC. You can als o fax a document t o a file in order to use it later a s a fax document (see "Faxing a D ocument to a File") and forward faxes you've received to other recipients (s ee "Forwardin[...]

4` 6 Preparing to Send a Fax (Send Setup) Before sending faxes from your PC, ei ther from Window s or directly from Eclipse FAX SE, you may want to use Send Setup to change the Resolution or to modify the C over Page Inform ation that was entered during install ation. Send Setup has one other setti ng, New Page Paper Size . For information about th[...]

4` 7 Viewing the Eclipse F AX SE C over Pages The examples below show the default cover pages available in Eclipse FAX SE. 1 2 3 4 5 1 2 5 4 3 Shadow Roundbox Halfpage Notebox Thinline Viewing Your Eclipse FA X SE Cover Pages The Ecli pse FAX SE co ver p ages vary accordin g to c ountry. You can't view the cover pages available to you while yo[...]

4` 8 Sending a Fax from a Windows Application Follow thes e steps to fax a document from any W indows application except Eclipse FAX SE. Note : This procedure has many options . Not all the st eps are required, and the Send F ax dial og box can be completed in di fferent ways . You may want to read through the procedure before using it for t he fir[...]

4` 9 5. Optionally, sel ect a range of pages to be faxed. Note: If you want t o send the fax t o more than one reci pient, leave the number of copies set to 1 and see "Sending a Fax to More Than One R ecipient." 6. Click the OK butto n. Messages appear telling you th at printing has started, an d then the Send Fax dialog box appears. The [...]

4` 10 Using the Clear Butto n You can use the Clear button at a ny time to rem ove every entr y you have made in the Na me , Comp any , Fax , Voice ,a n d Phonebook Note boxes . The Clear button does not delete inform ation from the sele cted phonebook , only from the Send Fax dialog box. When you have fi nished, go on to s tep 9. 8. There are s ev[...]

4` 11 9. The Fax Cover Sheet box shows the name of the last cover page that was used. Eclipse F AX SE comes wi th five cover pages. You can view and modify cover pages by adding your logo or other informat ion, but you can't do thi s from the S end Fax dial og box. For c over page illustration s, see "Viewing the Eclipse FAX SE Cover Page[...]

4` 12 Using the Spec ial Options You m ay want to use one of the Sp ecial options before s ending your fa x. You can choose only one option from the Se nd Fax dialog box, but you will have access to the o thers later i n t he pro cess. Fax Prev iew: Click this button if you want to view your fax before se nding it. When you click the Se nd Fax butt[...]

4` 13 If You Get a Busy Signal The Automatic Redial setting in the HP OfficeJet LX Ma nager controls whe ther or not fax numbers ar e rediale d in the event of a busy signal, f or both paper and PC faxes . The maximum number of automatic redials , and the interva ls betw een them , vary from country to country. The rules below apply both to PC faxe[...]

4` 14 Sending a Quick Note from Eclipse FAX SE The Quick Note feature l ets you add a note to a cover page. This is the eas iest way to fax a short mess age. 1. Make sure that the HP O fficeJet LX Manager is running. 2. From the Eclip se FAX SE menu bar, choose Send/Quic k Note . For the Quick Note feature, the Send Fax dial og box looks like this.[...]

4` 15 Using the Send Log to View, Print, Resend, Delete, or Reschedule Faxes Eclipse F AX SE keeps a l og (list) of the faxes you have sent. From this log, you can view , modify, print, delete, or reschedule faxes. To open the S end Log, choos e Send/Log from the Eclips e FAX SE menu bar. The Send Log appears. To close the Send Log , either click t[...]

4` 16 Changing the Display Use the Show b uttons to display e ither Unsent Fax es , Sent Faxes ,o r All Faxe s . Use the Displa y button s to change the display in th e Destination field. : Clicking th e Names button (the default) displays the recipients' names (people or companies), as s elected from a phonebook or s pecified in the S end Fax[...]

4` 17 Rescheduling a Fax To reschedule a fax from the Send Log, follow these s teps. 1. Set the dis play to Unsent Faxes or A ll Faxes . 2. Highlight the entry and click the Resched button. The Reschedul e a F ax dialog box appears. Note: The Resched button is available only when the display is set to Unsent Faxes and there are pending faxes dis pl[...]

4` 18 Printing the Send Log To print the Send Log, follow these steps . 1. From the Send Log, click the Print Log button. The Print er Setup dial og box appears. 2. If it is not already selected, select HP OfficeJet LX Printer . 3. Click the OK button. The S end Log is print ed. Printing a Fax For information on printing faxes, see "Printing F[...]

4` 19 Sending a Fax to More Than One Recipient There are three ways to send faxes to more than one recipient. : You can send a fax to every pers on in a phonebook. : You can send a fax to s elected recipi ents from one phonebook. : You can send a fax to reci pients from more than one phonebook. No matter which method you us e, all the recipients mu[...]

4` 20 5. If you are sending a quick note, or if you chose the Include Note on Cover Sheet option, the Cover Sheet Notes dialog box appears, with the name of the first recipient in the Name box. Optionally , in the Note box, type a note for the reci pient shown in the Name box; or, if you don't want to send a note to t his recipient, click the [...]

4` 21 Using Phonebooks A phonebook is a list of names, fax numbers, and related information. Ecl ipse FA X SE c omes with one phonebook, Phonebook 1 . You can create as many as five additional phonebooks i n Eclipse FAX S E, for a total of six phonebooks . (You can al so delete P honebook 1, if you w ish, and add six new phonebooks.) For example, y[...]

4` 22 Adding Names to a Phonebook Follow t hese st eps to add names to a n existi ng phonebook. 1. If necessary, open E clipse FAX SE. (Remember that the HP O fficeJet LX Manager must be running.) 2. From the Eclipse F AX SE menu bar, choose, File/Open Phonebook . The Phonebook dial og box appears. 3. In the Phonebook Title box, type the name of th[...]

4` 23 Valid Character s for Fax Numbers Valid Character Use in F ax Numb ers number s 0-9 Dialing num bers. asterisk (*) If the Dialing Mode is set to pulse, the first aster isk in the dial string will switch from pulse to tone dialing. I f the Dialing Mode is s et to tone, the as terisk w ill cause a "*" tone to be emitted. (In Eclipse F[...]

4` 24 Creating a Group of Names from O ne or More Phonebooks You may sometimes need t o send a fax to select ed recipient s from one phonebook, or to recipients from more than one phonebook. The Gro up button lets you creat e the desired group of recipients by copying names from one or more phonebooks. 1. From the Eclips e FAX S E menu bar, choose [...]

4` 25 7. When you have added a ll the names you want, do one of the followi ng: : If you want to save the new or modified phonebook and s tay in the Group di alog box to create another new or modi fied phonebook, clic k the Save A s button. : If you are fini shed wit h the Group di alog box for now, cl ick the OK button. The Save Group to Phonebook[...]

4` 26 Importing Names and F ax Numbers into Eclipse FAX SE If you already have a Winfax or CAS phonebook, you can i mport it directl y into Eclips e FAX SE. You may also be able to i mport entries from an exis ting file t hat contains names, phone numbers, and fax numbers. Or, instead of making phonebook entri es in Eclips e FAX S E, you can use an[...]

4` 27 4. From the Eclips e FAX S E menu bar, choose File/O pen Phonebook . The Phonebook dial og box appears. 5. In the Phonebook box, ei ther select an existi ng phonebook to which to add t he entri es, or type a new phonebook name and cl ick the Add butt on. 6. Click the Impo rt button. The Open dialog box appears. 7. In the Directories box, sele[...]

4` 28 Receiving Faxes on Your PC Before you begin receiving PC faxes , you may want to change the Receive Setup options, as described below. Once a P C fax has been received, you can use the Receive Log to view, print, and delete it. You can also forward a fax you've received from t he Receive Log. Note : Each time you receive a fax with Eclip[...]

4` 29 Receiving a Fax to Your PC Faxes will be received to your PC when all these conditi ons are true: : T he HP OfficeJet LX Manager is running (as a window or minimized). : To PC is selected in the HP OfficeJ et LX Manager ( OfficeJet Setup/ Route Recei ved Fax es ). When a fax comes i n, the HP OfficeJet LX answers the phone and begins to recei[...]

4` 30 Using the Receive Log to View, Print, or Delete Faxes Eclipse FAX SE keeps a log (list) of the faxes you have received. From this log, you can view, modify, p rint, or delete faxes. To open the Receive Log, choose Receive / Log from the Eclipse FAX menu bar. The Receive Log appears. To close the Receive Log, either click the Cancel button or [...]

4` 31 Changing the Display Use the Show b uttons to display e ither Unread F axes , Read Faxes ,o r All Faxes . Note : It may take as long as one minute for a received fax to appear in the Receive Log. Viewing Faxes You can view a fax in two ways: by double-clicking on the entry in the Receive Log, or by highlighting the entry and clicking the View[...]

4` 32 Deleting Faxes To delete one or more faxes from the Receive Log, follow these steps . Note : Once a fax has been deleted, i t can't be recovered. 1. Do one of the fol lowing: : To delete one fax, highlight the ent ry and cli ck the Delete butt on. : To delete more than one fax, highlight one entry, then press the Ctrl key and highli ght [...]

4` 33 Printing Faxes a nd Files You can print either an entire fax or selected pages of a fax from t he Send Log or Receive Log. You can also open a file an d print it f rom Eclip se FAX SE. Note : Remember that you can choos e to have every i ncoming PC fax printed automatically (choose Receive/Setu p , then click the Print on Receipt box). Printi[...]

4` 34 Printing Selected Pages of a Fax from the Send or Receive Log Follow these steps to print selected pages of a fax from the Send or Receive Log. 1. From the Eclips e FAX S E menu bar, choose Send/Log or Receive/Log . 2. Double-click the ent ry for the fax t hat you want to print. The fil e is opened. 3. If the HP OfficeJet LX printer is not se[...]

4` 35 Using Menus and Tool bars to View Faxes Whenever you send or receive a PC fax, a data file containing the contents is stored on your PC. (This is also true, of cours e, of documents that you fax to fi les on your PC, to be sent as faxes late r; for information about this feature, see "Faxing a Document to a F ile.") Thes e files rem[...]

4` 36 The View Menu : Choose Best Fit to dis play the fax at approximately actual si ze (see the example in the screen above). : Choose Full Page to display an entire p age at once. : Choose Thum bnail View to dis play every page of t he fax in reduced s ize. The more pages the fax cont ains, the s maller t he pages in the displ ay will be. : Choos[...]

4` 37 Zooming in on a Page To zoom in on (magnify) a page, foll ow these st eps. 1. Check that you're in Be st Fit or F ull Page view (you can't zoom in Thumbnail vi ew). 2. Hold down the left mous e button, se lect the a rea you want to magnify, a nd release t he mouse button. The area you selected will be magnified. Zooming Tip The smal[...]

4` 38 The View Toolbar Eclipse FA X SE has three toolbars: View, Thumbnail , and Edit. Some tools appear in all three toolbars. Explanations follow for each tool shown above, reading from left to right. The Thumbnail toolbar is explained later in this section. F or an expl anation of the Edit toolbar, s ee "Adding Text to a F ax." Tool Na[...]

4` 39 The Thumbnail Toolbar The Thumbnail tool bar appears when you clic k the Thumbnail but ton, , or choose View/Thum bnail View from the View tool bar. Most of the tools are t he same, but there are some speci al Thumbnail tools, as described below. Tool Name Use this tool to... Select Pag e Retu rn to sel ect page mo de (in wh ich you can selec[...]

4` 40 Scanning Eclipse FAX SE gives you three ways of using the HP OfficeJet LX as a scanner. Scan and fax : You can scan a document to your PC and t hen fax it. Y ou might want to do this, for example, so you can us e an Eclipse FAX SE phonebook, or to add a cover page to a s canned document. You can also add text or i mages to the fax before s en[...]

4` 41 4. Complete t he Send F ax dialog box as des cribed in "Sending a Fax from a Windows Appl ication." When you click the Send Fax button, the HP OfficeJet LX Scanner Options dialog box appears. 5. In the Scan Mode box: : Click the Tex t button if the document you're scanning contains text only. Only black and white wil l be scann[...]

4` 42 Scanning and Viewing Follow these st eps to scan and view. 1. Follow s teps 1 and 2 under "Scanning and Faxing." 2. From the Eclips e FAX S E menu bar, choose Sc an/Scan and View . The Save As dialog box appears. 3. Optionally, change t he directory (the default i s the directory where your Eclipse FAX SE softw are reside s). 4. In [...]

4` 43 Using Advanced Eclipse FAX SE Features The advanced Ecli pse FAX SE features aren't required to run the product, but are designed to give you added capabilities. The fo llowing ad vanced featu res are covered : : faxing a document to a fil e and saving it : faxing a saved fil e from Eclipse FAX SE : adding text t o a fax : adding an imag[...]

4` 44 1. Complete t he first s ix steps under "Sendi ng a Fax from a W indows Appli cation." 2. When the S end Fax dialog box appears, click t he Fax to File button. The S ave As dial og box appears. 3. If necessary, select a different f ile type in the Save File as Type box. (Only valid file types are available: TIF, PC X, DCX, CVR , LHD[...]

4` 45 Faxing a Saved File from Eclipse FAX SE Follow these steps to send a fax directly from Eclipse FAX SE. You must have saved the docu ment first, using the procedure explained above. 1. From the Eclips e FAX S E menu bar, choose File/O pen File . The Open dialog box appears . 2. In the Directories box, change the directory, if necessary. 3. In [...]

4` 46 Adding Text to a Fax Let's sta rt by explaining what you can't do with this feature. You can't use it to rewrite or otherwise edit the text of a fax document: you can't delete words or insert text between words. If editing is required, you should do it in the W indows application where the fax originated. You can use this [...]

4` 47 Preparing the Document There are several ways of preparing a document for added text. After completi ng one of the methods explai ned below, go on to " Adding Text with the Edit Tool bar." Method 1: Adding Text to a Fax That You're Se nding from a Windows Application Use thi s method to add text to a fax that you'resending[...]

4` 48 Adding Text with the Edit Toolbar When you've comple ted one of the methods under "Prepari ng the Document," t he document is open wi th the Edit toolbar. (You can al so displ ay the Edit toolbar by cl icking the Edi t tool on t he View or Thumbnail toolbars.) Mos t of the tools are the same, but there are s o me special Edit t[...]

4` 49 10. To send the fax now, choose Send/Send Fax . If you began thi s process by s ending a fax from a W indows application (Met hod 1), you'll se e "Compress ing" and " Merging" mess ages, and then your fax is s ent at the scheduled t ime; you have fi nished this procedure. Otherwise, go on to s tep 11. 11. If you began[...]

4` 50 Adding an Image t o a Fax Use thi s procedure t o add an image of any kind` such as a signature` to a fax. The added image appears onl y in the faxed document, not in the original document. Note : Before you can use t his feature, the image that you are goi ng to add must be s aved in a fi le with a file type that Eclipse FAX S E can use. Acc[...]

4` 51 Preparing the Document There are several ways of preparing a document for an added image. After completing one of the methods explai ned below, go on to " Using the Place Image Window to Add an Image." Note : Before using any o f these methods, you must have created t he image you're going to add. If you want t o add your signa[...]

4` 52 Method 3: Ad ding an Image to a Fax from the S end or Receive Log Use this method to add an image to a fax that you've sent or received. F or example, you may want to fax a document to one recipient, t hen add an image and fax the document to another recipient. 1. Open the Send Log or R eceive Log in t he Eclipse FAX SE window and double[...]

4` 53 5. When the i mage is the si ze you want, choos e Edit/Select from the Place Image menu bar. 6. Draw a box around the image to select it (hol d down the left mouse butt on, draw the box, and releas e the button). A black box appears within the area you selected. 7. From the main menu bar, choose Specia l/Paste . The Place Image window clos es[...]

4` 54 Collecting Two or More Documents to Send as a Fax You may sometimes want to fax two or more documents together. Eclipse FAX SE makes it eas y to collect documents into one file, which you can then send as a fax or sa ve for lat er transmis sion. The documents must be either faxes in your S end or Receive Log, or documents that have been faxed[...]

4` 55 Method 3: A ddin g Documents to a Fax from the Send Log or Receive Log 1. Open the Send Log or R eceive Log in t he Eclipse FAX SE window and double-click an entry that you want to include in th e fax. The fax is displayed . 2. Choose File /Collect Pages . The C ollect dialog box appears . Using the Collect Dialog Box Use the Collect dialog b[...]

4` 56 : To add a fax from the Se nd Log, cli ck the Add Sen d Log button. The Send L og is dis played. Double-click t he entry t hat you want to add. You return to the Coll ect dialog box, with t he new file added. : To add a fax from the Receive Log, click the Add Rcv Log button. The Receive Log is d isplayed. Double-click t he entry t hat you wan[...]

4` 57 6. To fax the file now , choose Se nd/Send Fax . : If you st arted this procedure by s ending a fax from a Window s applicat ion (Method 1), you'll see "Processi ng" messages , and then t he fax is sent at the s cheduled time. W hen you finis h this procedure, you return to the Windows appli cation from which you s tarted. : If[...]

4` 58 7. Choose Spe cial/Place Image . The Place Image dialog box appears. 8. In the Place Image dialog box, do one of the following: : Choose File /Open . The Open dialog box appears . Open the fi le that contains the i mage you want to add. : If the image is in a fax you have received or s ent, choose File/Open Receiv e Log or File/Open Send Log [...]

4` 59 Using Letterhead and Second Sheets in Faxes You can use E clipse FA X SE t o send faxes on versions of your own lett erhead and second s heets. (Lette rhead is used for t he first page of a l etter; the s econd sheet i s used for the second and s ubsequent pages.) Note : Fax documents will be electronical ly "printed" on t op of you[...]

4` 60 Creating Letterhead and Second Sheets There are s everal w ays of creating lette rhead and second sheet s. When you've compl eted one of the methods shown below, turn to "Saving Letterhead and S econd Sheets Files in Eclipse FAX S E." Note : Most of the steps below refer to letterhead; u se the same procedure for second sheets [...]

4` 61 7. When you have fi nished adding t ext in the c urrent location, click the left mous e button outs ide the text. 8. To add text in anot her locati on, repeat s teps 5 through 7. 9. To incorporate your l ogo or some other image, choose Special/Place Im age from the menu bar. The Place Image window appears . Foll ow steps 1 through 8 of "[...]

4` 62 Sending Faxes with Letterhead and Second Sheets Follow thes e steps to use lette rhead and/or second sheets with faxes. 1. Complete t he first s ix steps of "Sending a Fax from a W indows Appl ication" in the " Sending Faxes from Your PC" section. The Send F ax dialog box appears. The Fax P review button Previewin g Fax es[...]

4` 63 4. The Other She ets: 2nd Sheets box displays the name of the la st second s h eet that you us ed. (If you choose not to use s econd sheets, the s econd and subsequent pages of your fax will be printed on blank pages .) : To fax the second and subsequent pages of your document on the selected second sheet, click the 2nd Sh eets button. : To c[...]

4` 64 Setting the New Page Paper Size This setting determines the si ze of the page that is opened when you choose File/New Page fr om the Eclip se FAX SE menu. You might use thi s feature when creating let terhead or s econd sheets, for example. Three sizes are available, as shown below. To change the paper size, follow these steps. 1. From the Ec[...]

4` 65 Managing Fil es Eclipse FAX SE uses several different file types (a file type , also called a file fo rmat , is a method of compressing and s toring bit s of informati on). Comprehensive information on file types is outside the scope of this Us er's Guide, but you might fi nd the information i n the tabl e below hel pful. Remember that e[...]

4` 66 The Eclipse FAX SE Menu Bars This reference section explains all the Eclipse FAX SE menu options. There are three Eclipse FAX SE menu bars: : the main menu bar across the t op of the Eclipse F AX SE window : the menu b ar that appears when you o pen a file in Eclip se FAX SE : the menu bar that appears when you display the Eclipse FAX SE cove[...]

4` 67 Receive Menu Options Menu Option Allows You To ... Log Open the R eceive Log ( a list of r eceived fax es). Fro m the Receive L og, y ou can v iew, p rint, and delet e faxes. Setup Open th e Receiv e Setup dialo g box, which lets you cha nge the Notify on R eceipt and Prin t on Receipt settin gs for incoming P C faxes. Scan Menu Options Menu [...]

4` 68 File Open Menu Bar This menu bar appears when you open a file in the Ecli pse F AX SE wi ndow, as shown below. File Menu Options Menu Option Allows You To ... Open File Open a file on disk. Open Phonebook Open the Phonebook dialog box, to add, cha nge, or delet e phonebooks a nd phonebook entries. Close Close the curre nt file. New Page Open [...]

4` 69 View Menu Opti ons Menu Option Allows You To ... Best Fit Display the fax at approximately a ctual size. Full Page Display an entire page at once. Thumbnail V iew Display every page of the fa x in reduced siz e. The mor e pages the f ax contains , the sm aller the pages in the display will be. Reset Return from a zoome d image to Best Fit or [...]

4` 70 Help Menu The Help menu options are the same as in the main menu. Cover Sheets Menu Bar This menu appears when you choose Special/Show Cover Sheet s from the file open menu bar, as s hown below. Special Menu Options Menu Option Allows You To ... Add Cover She et Add the selec ted cove r page to the curr ently open file. Return to Document Ret[...]

5` 1 5 Printing and Making Copies This chapter tells you how to choose media for pri nting from your PC , load e nvelopes, and how to control t he printer settings. This chapter also describes how to make copies with the H P OfficeJet LX, including how to reduce your original document and how to change the resoluti on and contrast. Topic Page Choos[...]

5` 2 Choosing Media You can print on or copy t o any of thes e types of media: : Cotton bond paper (16 to 36 l b, or 60 to 135 g/ m 2 ) : Copier pa per (16 to 36 lb, or 60 to 135 g/m 2 ) : HP Glossy Paper (see "Ordering Information" in chapter 8) : LX JetSeries Transparency Film (see "Ordering Information" in chapter 8) : LX Jet[...]

5` 3 Using the HP OfficeJet LX Printer Options Windows software programs provide general settings (such as font s izes and types), that you can select for any printer. The HP Offi ceJet LX printer s oftware provides speci fic settings (su ch as print quality an d page o rientation), that y ou can select for the HP OfficeJet LX. Settings made in you[...]

5` 4 When you choose Printer in the Print dialog box, the P rint Setup dia log box appears. Each of the printers availabl e to you is listed. Click on HP OfficeJet LX Printer, then choose Options .[...]

5` 5 When you choose Op tions in the P rint Set up dialog box, the HP OfficeJ et LX Printer dialog box appears. Print Setup Com mands for Select ed Windows Applic ations : Word for Windows 2.0` File/Print Setup : Word for Windows 6.0` File/Print ; click the Printer button; double-c lick the printer; click the Close button : WordPerfe ct for Windows[...]

5` 6 Reviewing the Printer Setting s The table below sho ws the settings that you can chang e with the HP OfficeJet LX Printer. It also gives the factory s ettings (defaults), where applicable. Option Use Whene ver You N eed To Print ... Printout Black Text Doc uments tha t contain only bla ck text, such a s letters. Black Text is the default mode.[...]

5` 7 Choosing the Grayscale Options When you choose Grays cale as t he Printout mode and choos e Options in the Print Setup dialog box, the G rayscale Options dialog box appears. The options button is not available in Black Text mode. Reviewing the Grayscale Options The table below show s the set tings that you can change w ith Grayscale Options. I[...]

5` 8 If you use DOS software applications Note : If you use D OS softw are applicat ions and Wi ndows appli cations, be sure to exit Windows before runing your DOS applications . Do Not run DOS applications from the Windows MS DOS Prompt . For each DOS s oftware application you use, you mus t use a s pecific printer driver. Your DOS soft ware appli[...]

5` 9 Loading Envel opes 1. Remove the output tray from the HP OfficeJet LX and set it aside. 2. Pull the paper tray to ward you un til it's fully extended. OJ-6 OJ-7 3. Load up to 20 envelopes fl ap up with the t op edge aligned to the ri ght side of the HP OfficeJet LX, as shown. 4. Slide the green paper guide to the right until it' s fl[...]

5` 10 5. Close the paper tray gently until the envelope guide is flush wi th the envelopes. Don't force it or you may cause a paper jam. 6. Insert the output t ray. OJ-10 OJ-11 Printing Envelopes With Windows Applications When you print envelopes from Windows applications on the HP OfficeJet LX, be sure t o choose the correct Media Size in the[...]

5` 11 Controlling the Appearance of Your Printed Documents You can change the printer se ttings i n any of the four w ays descri bed below. Using your soft ware applicati on is the eas iest and most recommended method. In general, settings made through your software application supercede settings made with the other three methods. This method: C an[...]

5` 12 Using the Printer C ontrol Panel for DO S Printing If you install ed a printer driver for your DOS softw are applicati on, you don't use the Quality or Font buttons . The settings in your software appli cation will override the setti ngs on the printer control panel. The printer co ntrol panel Quality an d Font buttons are exclusively fo[...]

5` 13 Making Copies 1. Adjust the document guide, if necess ary, then load your document face-down in the loading tray (up to 20 pages). Wait about 4 seconds while the HP OfficeJet LX loads the bottom p age. 2. Press Start /Copy , then enter the number of copies you want (up to 99 copies). Note : If you only w ant one copy, you don't need to e[...]

5` 14 Controlling How Your Copies Will Look The following sections describe how to ass ess the quality of your original document and how to make adjustment s that wil l improve the appearance of your copies . Use the following t able to deci de if you need t o modify your original or t he copi er settings before copying. Goal: Do this : Graphic ill[...]

5` 15 Making Reduc ed Copies of Your Original Document Refer to "Changi ng Copy Reducti on" in chapt er 2 to set the copy reduction usi ng the HP OfficeJet LX Manager or to chapter 6 to use the control panel menu. Note: When you have the resolut ion set to Photo and Copy R eduction to 100% , your copies will act ually be at 98% of the ori[...]

6` 1 6U s i n g t h e Front Panel Most front panel settings can be made quickly and easily using the HP OfficeJ et LX Manager. For that reason, this chapter gives you a quick tutorial on using the front panel and maps to each of the menu options. (Except where noted, explanations for the front panel menu options can be found in chapter 2 .) Topic P[...]

6` 2 Topic Page Changing the Loaded Paper Size 6-11 ....................................... Changing Copy Reducti on 6-12 ............................................ Controlling Sound Settings 6-13 ........................................... Controllin g Rings and Beeps 6-13 ...................................... Printing Logs and Reports 6-14 ...[...]

6` 3 When and How to Use the Front Panel The primary method f or makin g HP OfficeJet LX settings is the HP Of ficeJet LX Manager. When this is not possi ble, use the front panel buttons to make your way through the menu sys tem. To help you, the menu maps presented here are in the same order as the option explanations in chapter 2. We've also[...]

6` 4 Using the Menu Buttons The following is a quick overview of how to use the front panel buttons with t he menu system. Press Menu to enter t he menu system. Press Left Arrow or Right Arrow to move to the next menu, setting, or character (during data entry). Press Enter/Save to select the menu or setting shown on the bottom line of the display. [...]

6` 5 Tutorial: Moving in the Menu System and Entering Words and Symbols This example shows you how to move through the menus and how t o enter characters using t he front panel buttons. Throughout all menus, the procedures for moving and making selections are the same. This example shows you how to enter a company name ("Ab C o." in this [...]

6` 6 Do this: For this display: Using these buttons: 4. Now press th e 2 button multip le times u ntil the lowercase "b" is displayed. 2 ABC Enter header name Ab 5. Press Space once to insert a space. Space # Enter header name Ab 6. Press the 2 button m ultiple tim es un til the uppercase "C" is dis played. 2 ABC Enter header na[...]

6` 7 Using Send Fax Setup The following menu maps guide you to the same options as found in the OfficeJet Setup/Send Fax Setup menu in the HP OfficeJet LX Manager. Changing the Header for Your Outgoing Faxes Time/Date Fax Header Menu Time/D ate, He ader ... Selecting Tone o r Pulse Dialing Mode and Setting Automatic Redial Rings to Answe r Ringer R[...]

Redial/Pau se 6` 8 Using Speed Dial Setup The following menu maps guide you to the same options as found in the OfficeJet Setup/Speed Dial Setup menu in the HP OfficeJet LX Manager. Speed Dial Se tup ... Menu Time/Date, Head er Reports Fax/Copy Contra st Paper Size Fax Settings ... Inserting a Pause in a Speed Dial Number To insert a 2-second pause[...]

Resoluti on 6` 9 Changing the Scanned Image Quality The following menu map guides you to the same options as found in the OfficeJet Setup/Scanned Image Quality menu in the HP OfficeJet LX Manager. Adjusting the Contrast Normal Lighten Darken Menu Time/Date, Head er Reports Fax/Co py Contra st ... Adjusting the Resolution Press the front panel Resol[...]

Receive Mode 6` 10 Using Receive Fax Setup The following menu map guides you to the same options as found in the OfficeJet Setup/Recei ve Fa x Setup menu in the HP OfficeJ et LX Manager. Changing the Receive Mode Press the front panel Receive Mod e button to change receive mode. Refer to chapter 1 to find out which receive mode to use for your conf[...]

6` 11 Changing the Loaded Paper Size The following menu map guides you to the same options as found in the OfficeJet Setup/Loaded Paper Size menu in the HP OfficeJet LX Manager. Menu Time/Date, Head er Reports Fax/Copy Contra st Paper Size ... Letter (8.5 11 in) A4 (210 297 mm) Legal (8.5 14 in) Exec (7.25 10.5 in) Envelopes 6. Front Panel[...]

6` 12 Changing Copy Reduction The following menu map guides you to the same options as found in the OfficeJet Setup/Copy Reduc tion menu in the HP OfficeJ et LX Manager. Menu Time/Date, Head er Reports Fax/Copy Contra st Paper Size Fax Settings Printer Settings Copier Settings Copy Reduction 100% 95% 90% 85% 80% 75% Legal-to-Lette r 70%[...]

6` 13 Controlling Sound Settings The following menu map guides you to the same options as found in the OfficeJet Setup/Sounds menu in the HP OfficeJet LX Manager. Controlling Rings and Beeps Menu Time/Date, Head er Reports Fax/Copy Contra st Paper Size Fax Settings ... Speed Dial S etup Group Dial Setup Phone Setup ... Rings to Answe r Ringer Ring/[...]

6` 14 Printing Logs and Reports The following menu map guides you to the same options as found in the Reports menu in the HP OfficeJet LX Manager. Menu Time/Date, Head er Reports ... Fax Log Speed Dial Menu Settings Self Test Print Demo Print All Print Now Automatic Log Last fax Last 30 faxes Error only Send or error Send only Off[...]

6` 15 Scheduling a Fax The followi ng menu map guides you to the s ame option found i n the Send Fax dial og box of Eclipse FAX SE. You can only d efer sending a fax up to 24 hours using the front panel setting. Refer to "Sending a Fax from a Windows Application" in chapter 4 for more information. Menu Time/Date, Head er Reports Fax/Copy [...]

6` 16 Controlling the Appearance of Your Printed Documents The following menu map is useful for users in non-Wi ndows DOS envi ronments. It is for setti ngs concerning the printing of PC files, not for faxing or copying. Refer to chapter 5 for more information o n these settings. Menu Time/Date, Head er Reports Fax/Copy contr ast Paper Size Fax Set[...]

7` 1 7 Troubleshooting & Maintenance This chapter s uggests how to diagnose and solve probl ems you may encounter, describes the displ ayed messages , and shows you how to change the print cart ridge. Topic Page Troubleshooti ng 7-2 ...... ....... .......... ....... ......... ....... ....... Getting Help 7-2 ..... .......... ....... ......... .[...]

7` 2 Troubleshooting Read this secti on for some s uggestions on how to go about solvi ng problems or answering quest ions you may have whi le using the HP OfficeJet LX. Getting Help Please us e the foll owing sequence of ste ps if you encounter a problem. 1. Review this "Troubleshooti ng" section for problem-solvin g information. The fas[...]

CAUTION: 7` 3 About the warra nty: Hewlett-Packard warrants the HP OfficeJet LX agains t defects in materials and workm anship for one year. Durin g the warranty period, HP will, at its option, either repair or replace products that prove to be defective. For further details about the warranty and its exclusions and limit ations, refer to "War[...]

7` 4 U.S. Customer Resources (continued) Organization Telephone Number Support Provided Hours of Operati on Internet (HP ftp site) ftp address: 192.6.71.2 or ftp-boi-external.hp. com Information on products, printer drivers and support for anyone with ftp access to the Internet 24 hours per day 7 days per week Printer drivers by mail (303) 339-7009[...]

7` 5 U.S. Customer Resources ( continued) Organization Telephone Number Support Provided Hours of Operation Post Warranty Support (fee-based support) (900) 555-1500 ($2.50 per minute U.S. Charge s start only when you connect with a support technician) or 800 999-1148 ($25.0 0 fee per call U.S.,Visa or MasterCard) (prices subject to change without n[...]

7` 6 Whom to call if you're in Canada: Canadian Product Support Resources Organization Contact Support Provided Hours of Operation Local Support (800) 387-3867 Help in locating nearest HP authorized dealer 24 hours per day 7 days per week From Toronto: (905) 206-4727 From rest of Canada: (800) 387-3154 Ordering of supplies and accessories HP A[...]

7` 7 HP Canada Customer Support Center Eastern Canada (800) 268-1221 Western Canada (800) 361-9791 Technical Assistance with setup, operation, repair, and exchange program information 7:00 am - 4:00 pm weekdays HP Canada Customer Information Center HP Canada Customer Information Center 5150 Spectrum WayMississauga, OntarioL4W 4V1 Mailing address fo[...]

7` 8 Understanding the Displayed M essages The followin g contr ol panel messag es are listed alphab etically for easy reference. This mes sage: Has this m eaning: And requi res this a ction: nn pages sent Poor Quality The fax you just se nt may contain poor print quality resulting from problems with the phone line. Contact the receiver and v erify[...]

7` 9 And requi res this actio n: Has this meaning: This mes sage: Close c over The control panel is open, the top cover is open, or both the control panel and the top cover a re open. First close the top cover, the n press down on the control panel until it snaps into p lace. Wh en bot h are closed properly, the "Close c over" mess age wi[...]

7` 10 And requi res this actio n: Has this meaning: This mes sage: Fax failed from (fax number) A communic ation err or betwee n your HP OfficeJet L X and th e sendin g fax machine res ulted in a failed transm ission. The fax number of the sending fa x machine is displa yed on the bottom line. No action is r equired. If you know w ho might ha ve be[...]

7` 11 And requi res this actio n: Has this meaning: This mes sage: Fax printing disabled The HP Office Jet LX is out of ink. Incomin g faxes will be received to memory until the print cartridge is replaced. Replac e the print ca rtridge. Fax recepti on disabled The HP OfficeJet LX is unabl e to receive faxes d ue to on e of the following error cond[...]

7` 12 And requi res this actio n: Has this meaning: This mes sage: Memory full Press STOP The HP OfficeJet LX tried to store a docume nt into memor y before fa x ing it to multiple locations or at a future fax time. E ither t here's a recei ved fax in memory wa iting for an error condition to be co rrected before it can b e prin ted, or this d[...]

7` 13 And requi res this actio n: Has this meaning: This mes sage: Open cover Load pen No print cartridge is loaded in the HP OfficeJet LX. Load a print ca rtridge us ing the instructions in "Changing the Print Cartridge" later in th is chapt er. Note: If you get this messa ge after recently installing a p rint cartridge, try removing it [...]

7` 14 And requi res this actio n: Has this meaning: This mes sage: Poll cancelled You p ressed Stop after setting up a docume nt to be polled. Your to-be-p olled set up has b een cancelled . No action is required. Press START to send Group ful l You have e ntered the lim it, 10 fax numbers , while sending to a gr oup of fax numb ers (broadcastin g)[...]

7` 15 And requi res this actio n: Has this meaning: This mes sage: Removing doc ument A do cument is bei ng eject ed fro m the fax loading tray afte r you cancelle d a fax or a copy, or after the pow er was lost during scanning. No action is r equired. If you don't w ant to wait while each page is ejected, open the co ntrol p anel an d remo ve[...]

7` 16 And requi res this actio n: Has this meaning: This mes sage: Storing. . . Memory us ed: xx% You are storing a doc ument in mem ory to b e faxed later, o r to be sen t to a group of f ax numbe rs. The bottom line shows you how much of the memory is being used to store the docum ent. There's a total of about 24 pages (400 KB) of me mory av[...]

7` 17 And requi res this actio n: Has this meaning: This mes sage: SYSTEM ERROR nnn Turn power off/on A serio us error h as occu rred th at may require serv icing. In some cases the error can b e cleared b y turnin g off th e power, then t urning it on again. Turn the p ower off, th en on ag ain. If th e mess age is no longer displayed, the prob le[...]

7` 18 And requi res this actio n: Has this meaning: This mes sage: Waiting for poll You have set up a docum ent to be polled from the fax loading tray. No action is r equired. If you need to send a f ax or make a copy, you can remove the docume nt temporarily, the n replac e it when you are done . Refer to "Sending a Fax to Another Fax Machine[...]

7` 19 + Solving Problems While Printing, Faxing, or Copying This sect ion describes how to solve problems you might encounter while using the HP OfficeJet LX. Symp tom: Ca use: Solution: L i n e so r d o t sa r e missing from the characters in the printout. The con nectio n between th e prin t cartridge and c radle is intermitte nt. OR Remove the p[...]

7` 20 Solution: Cause: Symp tom: The print cartridg e has dried i nk on the "nose." The ink nozzl es of the print cartridge ar e clogged. 1. Pr ess t he Cl ean Pen button and wait about 15 seconds while the ink nozzles a re cleane d automatic ally. Then print the Self Test re port (see instructio ns in chapter 2). Check the two print cart[...]

7` 21 Solution: Cause: Symp tom: 3. Remove the print cartr idge. Hold the print cartridge by the green top with the "nose" pointed upward. Plac e two drops of clean water on the gold re ctangle on the "nos e" of the print cartridge. After 60 seconds , gently remove the w ater from the print cartr idge with a lint-free damp cloth[...]

7` 22 Solution: Cause: Symp tom: I can't get the font size I wa nt when printing from my DOS applica tion. The HP Office Jet LX does not support the use of font cartridge s. Some DOS application printer drivers re quire that cert ain font st yles are residen t on the printer. T he HP OfficeJet LX has v arious internal fonts ava ilable but cann[...]

7` 23 Solution: Cause: Symp tom: The date on the control panel display i s incorrect. It says, "Nov-22-93 06:30 PM." The battery inside the H P OfficeJet LX has failed, ca using all of the m enu fea tures to revert to their factory settings. Settings that contained a lphabetic and numeric ch aracters yo u entered ( such as header name and[...]

7` 24 Solution: Cause: Symp tom: Eclipse Fa x SE doesn't w ork on the PC. You may ha ve pr eviously ins talled a CAS fax modem t hat wa s not re moved before Eclipse Fax SE was installed. Only one CAS modem can be use d on a PC. Remove (del ete) th e software fo r t he oth er CAS mode m. Nothin g happens when I try to print. If the HP OfficeJe[...]

7` 25 Solution: Cause: Symp tom: PC faxes quit during sending . It is possible that your PC is overloaded w ith activity like se nding more tha n one fax at a time, or starting applic ations that ta ke a long time. Try to reduce the ac tivity on your PC while faxes are b eing sen t o r received. Faxes rout ed to the PC are printed instead. If the H[...]

7` 26 Maintaining Your HP OfficeJet LX Use these gui delines to keep your HP O fficeJet LX in the best possible operating condition: : Print cartri dges dry out and may become unusable when exposed to air, so: a) Keep the print cartridge in the print cartridge cradle at all times. b) Keep new p rint cartridges in their sealed packages at room tempe[...]

7` 27 Changing the Print Cartridge Open the cont rol panel, then t he top cover as shown. Pull the print cartr idge toward y ou un til it re` leases and snaps forward. OJ-30 Top cover Control panel OJ-44 Lift the print cartridge out of its cradle. Open the new print cartridge box and container, then grasp the print cartridge by the green t op and r[...]

7` 28 Place t he print cartridge down into the cradle as shown. Align the green arrow on the cartridge top with the green dot on top o f the cradle. Push the green arrow toward the green dot until the cartr idge snaps into place. OJ-42 OJ-43 Close the top cover, then close the control panel. Helpful Hint: Be s ure to close the control p anel firml [...]

8` 1 8 Reference This chapter provides information on the product specifications , ordering, warranty, and regulatory agencies . Topic Page Product Specificat ions 8-2 ............................................... Ordering Information 8-6 ................................................ Obtaining a Material Safety Data Sheet (MSDS) 8-7 ..........[...]

8` 2 Product Specifications The specificati ons that follow are subject to change without notice. Dimensions 17.25 w x 15.5 d x 11.125 h (inches) 438 w x 394 d x 283 h (mm) Weight 19.5 lb (8.85 kg) Operatin g Environ ment Power Supply (U.S./Canada) 120 V Power Consumption 10 watts at idle, 35 watts maximu m Temperature range fo r best print quality[...]

8` 3 Arial Black, CG Goudy Old Style, Phyllis, Grap hite Light, CG Poster Bodoni, Lucida Casual, Gill San s Shadow, Mil estone Font, Signet Round` hand, and PL Benguiat Frisky Scalable TrueType Fonts for Microsoft Win dows Software Compatibility Microsoft Windows 3.1 WordPerfect Lotus 1-2-3 for DOS Also com patible with a range of DOS applications [...]

8` 4 Compatibility CCITT Gro up 3 Transmission Speed 10 seconds per page (CCITT chart #1 using ECM) Coding Sche mes MH, MR, and MMR Modem Speed 9600, 7200, 4800, and 2400 bps F a xL o a d i n gT r a y( F a x e s S e n t ) 20 pages (paper weight 20 lb or 75 g/m 2 ) Minimum paper width = 6 in. (152 mm) Maximum paper widt h = 8.5 in. (216 mm) Maximum [...]

8` 5 Copy Spee d Scan Margins 50 seconds per page Scan Resolution Fine=200x200 dpi Photo=200x200 dpi, 32 levels of g rayscale Copy Reduc tion 100%, 95%, 90%, 85% , 80%, 75% (Legal-to-Letter), 70% Multiple Copies Up to 99 Top margin=3.0 mm 3.0 mm Bottom margin=2.0 mm 3.0 mm Left margin: U.S. letter =0.0 mm 3.0 m m A4 =0.0 mm 0.0 mm Paper Sizes (for [...]

8` 6 Ordering Information To order the supplies and accessories listed in the table below, contact your HP dealer. If your dealer is out of stock, you can order directly from HP for fast shipping service: Within the U.S: Call 1-800-538-8787 for all supplies/accessories except documents. Call 1-800-227-8164 to order user's guides and t echnical[...]

8` 7 Obtaining a Material Safety Data Sheet (MSDS) You can obtain the current MSDS for the print cartri dge (HP Part No. 51626A) used in the HP OfficeJet LX b y mailing a request to this ad dress in the USA: Hewlett-Packard Direct Marketing Organization, Bldg. 51LSE P.O. Box 58059 Santa Clara, CA 95051-8059 8. Reference[...]

8` 8 Warranty Information This warranty gives you speci fic legal rights. You may also have other rights which vary from state to state or province to province. One-Year Limited Warranty Hewlett-Packard warrants the HP OfficeJet LX against defects in materials and workmanship for a period of one year from receipt by the end user. During the warrant[...]

8` 9 Regulatory Information The following sections describe the product requirements from two different regulatory bodies: the Federal Communications Commission (FCC, U.S. only) and the Ca nadian Department of Communications (DOC, Canada only). Notice to Users of the U. S. Telephone Network: FCC Requirements This equipment complies with FCC rules, [...]

8` 10 If you experience trouble with this equipment, please contact the manufacturer, or look elsewhere in this manual, for warranty or repair information. Your telephone company may ask you to dis connect this equipment from the network until the problem has been corrected or until you are sure t hat the equipment is not mal functioning. This equi[...]

8` 11 Electromagnetic or Radio Frequency Interference: FCC Requirements This equipment generates and uses radio frequency energy and may cause interference to radio and television reception. Your facsimile complies with the specifications of Part 15 of the Federal Communi cations Commission rules for a Class B digital device. These specifications p[...]

8` 12 Notice to Users of the Canadian Telephone Network: DOC Requirements Notice: The Canadian Dep artment of Com munications label id entifies certified equipment. The certification means that the equipment m eets certain telecommunicati ons network protective operations and safety requirements. The Department does not guarantee the equipment will[...]

Index I-1 Symbols A B[...]

Index I-2 C[...]

Index I-3 D E[...]

Index I-4 F[...]

Index I-5 G H I[...]

Index I-6 J L M[...]

Index I-7 N O P[...]

Index I-8[...]

Index I-9 Q R[...]

Index I-10 S[...]

Index I-11[...]

Index I-12[...]

Index I-13 T U V W[...]

HP SOFTWARE LICENSE AGREEMENT (HP OfficeJet LX software) IMPORTANT: Please read carefully the terms and conditions below ( the "License") before opening the packaged softw are product (the "Software"). The right to use the Software is licensed by Hewlett-P ackard ("HP") only on the conditio n that the cu stomer ag rees[...]