Kodak 100/120EX manual

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A-61544 January 2008 i Content s 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Features at a glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 User types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

ii A-61544 January 2008 3 Installing and Using the Configuration Organizer . . . . . . . . . . . . . . . . . 3-1 Before you begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Installing the Configurat ion Organizer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Creating configuration file [...]

A-61544 January 2008 1-1 1 Introduction Congratulations on your purchase o f a Kodak Scan S t ation 100/120EX. If you need to digitize and share im p ortant documents quickly , across the hall, across the country or around the world, your Kodak Scan S ta tion 100 will quickly become an indispensable tool in your organization. Designed as a walk-up [...]

1-2 A-61544 January 2008 Features at a glance • With just a touch you can send your documents to mu ltiple destinations simult aneously: email addresses, networked printer s, network folders and USB flash drive s. • Simple color touch screen and graphical user interfa ce for intuitive operation. • Network attache d device; no host PC or appli[...]

A-61544 January 2008 1-3 • Automatically deskews and crop s document images. • Scans up to 25 p ages per minute (50 images per minute). • Handles up to 215 x 863 mm / 8 .5 x 34 inches using the automatic document feeder . • Choose black and white, grayscale, or color images. • Output resolutions from 75 to true 600 dots per inch (d pi). ?[...]

1-4 A-61544 January 2008 File Output T ypes The Kodak Scan S tation 100 of fers you a choice of saving the images of your paper docume nts to these industry-standard file types. • TIFF – T agged Image File Format. In single- or multi-p age format, these images can be eith er color , grayscale or black and white. They are most often used fo r bl[...]

A-61544 January 2008 1-5 Safety information • When placing the Scan S tation, make sure that the elect rical power outlet is located within 1.52 metres (5 feet) of the Scan S tation and is easily accessible. • Place Scan S tation on a level work surface cap able of supporting 18.1 kgs (40 lbs). • Material Safety Dat a Sheets (MSDS) for chemic[...]

1-6 A-61544 January 2008 European Union This symbol indicates that when the la st user wishes to discard this product, it must be sent to ap propriate facilities for recovery and recycling. Please cont act your local Kodak representative or refer to www .kodak.com/go/recycle for additional information on the collection and recovery programs availab[...]

A-61544 January 2008 1-7 Jap an This is a Class A product based on the standard of the V oluntary Control Council for interference by in formation T echnology Equipment (VCCI). If this is used in a domestic environment, radio disturbance may arise. When such trouble occurs, the user may be required to t ake corrective actions. Ta i w a n W ARNING: [...]

1-8 A-61544 January 2008 Scan St ation componen t s The Kodak Scan S tation 100 consists of a scanner , control panel and touch scre en. Front view 1 Input tray — holds up to 50 sheet s of paper . 2 Function window — displays 1 through 9 or an “E” indicating Error . See Chapter 4, T roubleshooting for a listing of these error/ status cod es[...]

A-61544 January 2008 1-9 1 1 Cover release button — pre ss this button to open the cover for maintenance and clearing document s. 12 Side guides — may be adjusted to acco mmodate document size. Control Panel Following is a description of the button s on the control pane l and how to use them. Up press to move up in a list of selections. Down pr[...]

1-10 A-61544 January 2008 Inside view 1 Feed module — provides smooth document feeding and separation of various sizes, thicknesses and textures of documents. 2 Imaging guides — for optimum image qua lity , keep the imaging guides clean. There are two gu ides - one upper and one lower . 3 Rollers — provides smooth document fe eding of various[...]

A-61544 January 2008 2-1 2 Using the Scan S t ation This chapter describes how a walk- up user can easily send do cument s using the Scan S tation. It can be as simple as placing your documents in the input tray , selecting a destination and pressing the Go button. But first, you may want to check your doc ument s to be sure they will be correctly [...]

2-2 A-61544 January 2008 T urning the Scan S tation on and off In most cases, the Scan S tation will be powered on by turning the main power switch to the On position. If th e Scan S tation fails to st art up, press the green Sof t S tart button. • Press the main power switch on the back of the Scan S tation to the On (I) position. W ait for the [...]

A-61544 January 2008 2-3 • Open the extender on the output tray . NOTE: The S pecial Document Feeder requires no special adjustment s. Using the control p anel and touch screen The Kodak Scan S t ation 100 provides a touch screen and con trol panel for easy access and operation. Y ou can use either the touch screen, control panel, or a combinatio[...]

2-4 A-61544 January 2008 Scan St ation touch screen The interface on the Scan S tatio n touch screen has two main screens or modes. The button in the lower lef t-hand corner is labeled either Settings or Exit and toggles between the two modes: Destination mode and Settings mode. Destination mode Destination mode is the main screen displayed on the [...]

A-61544 January 2008 2-5 When your document s are being sent to the destination(s) you selected, a S tatus screen is displayed with a me ssage at the top of the screen telling you each action the Scan S tatio n is taking for each destination. For example, if you are sending an email, the message Sending Email... appears. In addition, as each destin[...]

2-6 A-61544 January 2008 Middle portion of the Destination mode sc reen Displays a listing associated with the selecte d destination type. For example, if you select an Email d estination type, all of the email addresses associated with the sele cted Email group are disp layed. Use the arrows to the right of the list to scroll throu gh the entire l[...]

A-61544 January 2008 2-7 Bottom of the Destination mode screen The button on the bottom of t he screen allows you to toggle from Destination mode to Settings mode. The icons at the top of th e screen will change depending what mode you are in. The icons to the right o f the Settings button represent the current settings that will be used the next t[...]

2-8 A-61544 January 2008 Settings mode The Settings mode screen displays the image processing icons. When you select an icon, the default values associated with that icon will be displayed in the list. These se ttings do no t need to be changed unless the original document that you are scanning requires something different than the default. Use the[...]

A-61544 January 2008 2-9 Basic Scan St ation operation Whether you are scanning document s to be sent to an email address(es), printer(s), network share, FTP location or a USB flash drive, basic operating procedures are the same regardless of the selected output destination. This information applies to all proc edures outlin ed in this chapter . ?[...]

2-10 A-61544 January 2008 Scanning document s with the default settings T o scan one or more documents: 1. Place the document s in the input tray . For more information, refer to the section entitled, “Ba sic operation”. 2. On the Destination mode screen, select the destinations you want to send your document(s) to. • T o email documents, sel[...]

A-61544 January 2008 2-1 1 • T o save the documents to a network share, select the Network Share icon and then sele ct the desired folder from the list. When a document has been sent to a ne twork folder , it will be saved in a directory at the root of the Network Share and will be named for the exact date and time you sent the document. Images o[...]

2-12 A-61544 January 2008 The Settings Review screen will be displayed. NOTE: If you press any button on the screen or control p anel (including the scroll arrows) the t imer will stop and you will need to press the Go/Scan button again. If you want to change these settings, cancel th e job and go back to the Destination mode and set your session t[...]

A-61544 January 2008 2-13 Resend and Reset Resend At the end of scanning, the Proc essing Review screen will b e displayed. In the lower lef t corner the Resend option w ill be available. By clicking Resend the main screen will be displayed with all of your original settings still selected (des tinations and scanner settings). Y ou can change your [...]

2-14 A-61544 January 2008 Searching for email addresses T o search for an email address in either a selected email group or the network address book (if LDAP is configured), select Search . Selecting Search displays the virtual keyboard where you can enter a first or last name and the result s will be displayed in a dialog box. The results in the d[...]

A-61544 January 2008 2-15 • Click More to display any additiona l addresses that match your search criteria found in the local search results from the email group that you selecte d. T o add one or more of the email addresses from the search results list, click on the each address you want to add then click Done . The addresses will be checked an[...]

2-16 A-61544 January 2 008 Customizing settings for your scan session After you have se t up your Destination settings, you can also change the default image processing settin gs. Following is a summary of each of these settings. T o change one or more settings, access t he Settings mode and select the setting you want to change (i.e., Resolution, [...]

A-61544 January 2008 2-17 Icon Description Default Resoluti on — determines the quality of the scanned image. The image resolu tion is defined by the number of dot s-per -inch that are u sed to create the image. The higher the resolution the shar per the image. A vailable resolutions are 75, 100, 150, 200, 240, 300, 400 and 600 d pi. 300 dpi is o[...]

2-18 A-61544 January 2008 NOTE: By default, when you select Se ttings mode, the Settings icons with the Scan As icon selected and output choices are displayed. If you scroll to another Settings type (i.e ., File T ype), then tog gle back t o Destinat ion mode , the last selected Settings type is remembered. If you then select Settings mo de, the Fi[...]

A-61544 January 2008 2-19 Changing the Scan As option Scan As — three input options are available: Color , Grayscale, and Black and White . • If you choose Black and White , the Black and White screen will be displayed allowing you to choose either Be st (iThresholding) or Normal (A TP) . • Best (iThresholding) — selecting iThresholding all[...]

2-20 A-61544 January 2 008 Changing the File T ype option File T ype — file size is important when emailing scanned documents. Large files t ake a long time to dow nload and may not be deliverable to the recipient. These file types are ava ilab le: PDF - Searcha ble (Ima ge + T ext), PDF - Image Only , JPEG , TIFF - Multi Page or TIFF - Single Pa[...]

A-61544 January 2008 2-21 This screen allows you to select three dif ferent options for creating PDF files. - Quality , will display a screen which allows you to select a Go od, Better or Best quality option. - Single Pages allows you to create a PDF file f or every page scanned. If scanning a two-sided docu ment, a file will be created for both th[...]

2-22 A-61544 January 2008 Using the Setting Shortcut s option Setting Short cuts — six Setting Shortcuts are provided at installation. These can be used to quickly select a group of co mmonly used settings to make scanning faster and easier . For example, if you frequently scan black and white documents to create text searchable PDF files, select[...]

A-61544 January 2008 2-23 Changing the File Name Settings option The Configuration Org anizer allows you to define two values that determine the location and file name used when creating scanned documents. The File Name Settings option allows you to define a Folder Name where all scanned document s will be placed when scanning to either a netwo rk [...]

2-24 A-61544 January 2008 Changing the Input Document Is option Input Document Is — the Ko dak Scan S tation 100 scan both sides of a document in one pa ss. Select One-Sided or T wo-Sided documents. Changing the Document T ype option Document T ype — indicates whether the document to be scanned is T ext with Graphics , Te x t , or Photographs .[...]

A-61544 January 2008 2-25 Changing the Resolution option Resolution (dot s per inch) — allows you to select the scanning resolution. 300 d pi is optimal for creating PDF files. Choices are: 75, 100, 150, 200, 240, 300, 400, and 600. Changing the Black and White Adjustment option Black and White Adjustment — allows you to chan ge the Contrast an[...]

2-26 A-61544 January 2008 • Contrast ⎯ adjusts the dif ference between black and white, thereby making an image sharper or sof ter . In a low contrast setting, the dif ference between black and white is small, so the image is softer . In a high contrast setting, the difference between black and white is large, so th e image is clearer . Select [...]

A-61544 January 2008 2-27 Advanced option Advanced — when you click this icon yo u can select the Blank Image Detection option. This option is used to dete ct blank pages (i.e., the back side of a document), so these p ages can be discarded. This is typically used when scanning bla ck and white documents to either TIFF or PDF . For black and whit[...]

2-28 A-61544 January 2008 Customizing the Scan St ation using a personal configuration file on a USB flash drive While using the Scan S tation to send your document s is easy , it becomes even more convenient and powerful if you use a USB flash drive to load your preferred settings. Using the USB flash drive and the Kodak Scan S tation 100 Configur[...]

A-61544 January 2008 2-29 The user interface screen will chang e, showing additional icons at the top of the Destination mod e screen. These icons have a small human figure on them, indicating th ey are your personal destinations. 3. Load your document(s). 4. Select additional destinations or if your p re-selected destinations are okay , press the [...]

2-30 A-61544 January 2008 If you want to change these settings, cancel th e job, go back to Settings mode and set you r session the way you want it. • T o scan immediately , select the green Go /Scan button again. • T o stop the scan, select the Cancel button. As the Scan S tation begins to feed and pro cess the documents, a S tatus screen will[...]

A-61544 January 2008 3-1 3 Inst alling and Using the Configuration Organizer Before you begin The Kodak Scan S tation 100 uses configuration files to determine which destinations to display and wha t default settings to use when sending document s. The to ol you c an use to create these configuration files is the Kodak Scan S tation 100 Configurati[...]

3-2 A-61544 January 2008 2. Click Next . The Welcome screen will be displayed. 3. Click Next . The License Agreement screen will be displayed. 4. Read the license agreement, click I Agree and then click Next .[...]

A-61544 January 2008 3-3 The Select Installatio n Folder screen will be displayed. 5. Enter or browse to, the folder where you wan t to install the Configuration Organizer or keep the default setting. Y ou may also select to install the application fo r Everyone or Just Me (yourself), then click Next . The Confirm Installation screen will be displa[...]

3-4 A-61544 January 2008 6. Click Next . The installation will start and progress will be displayed. 7. When the installation is co mplete , the Installation Complete screen will be displayed. 8. Click Close .[...]

A-61544 January 2008 3-5 Creating configuration files The Kodak Scan S tation 100 Co nfiguration Organizer allows you to create personal configuration files which contain personal scanning preferences. Y ou can st art the Configuration Organizer , make the necessary changes to destinations and sett ings and save it on your USB flash drive. There ar[...]

3-6 A-61544 January 2008 Configuration Organizer window After you inst all the Kodak Scan S tation Configuration Organizer on your PC, the Configuration Organize r icon is placed on your deskto p. • Double-click on the icon to st art the Configuration Organizer . The Configuration Organizer wi ndow will be displayed. File menu The File menu provi[...]

A-61544 January 2008 3-7 Edit menu The Edit menu provides these options: Add Group — allows you to add a new t ask group, email group, fax group, USB flash drive group, network group, or FTP location as a destination type. NOTE: Adding a printer group or item to a printer group can only be done through the Administrator function ( File >Admini[...]

3-8 A-61544 January 2008 User menu The User menu provides these options: Configuration Password — allows you to enter a 4-dig it numeric password that will prevent un authorized access to the current configuration file. The p assword is sa ved in the file and will be read by the Scan S tation or Configuration Organizer and the use r will be promp[...]

A-61544 January 2008 3-9 The T oolbar The T oolbar provides quick access to commonly used features. Th e toolbar is always displayed and you cannot add, delete or move toolbar buttons. Modifying a configuration file Y ou can create a new configuration file from system default s or modify one that already exist s on the inserted flash drive, a local[...]

3-10 A-61544 January 2008 5. If desired, access Settings mode and cha nge one or more settings. The current settings appear at t he bottom of the window . Refer to “Customizing settings for your scan session” in Ch apter 2 for more information. NOTE: If you make a mist ake, you can revert to the las t saved version of the configuration file by [...]

A-61544 January 2008 3-1 1 Creating t asks T asks allow you to group together scanner settings (e.g., resolution, file type, one-sided/two-sided, etc.) with one or more destinatio ns. Once T asks are created, use them to stream line your workflow by eliminating steps which will allow you to scan more quickly . NOTE: Before creating a task, you must[...]

3-12 A-61544 January 2008 The Choose Destinations screen will be displayed. Any destination groups in the conf iguration will be displayed in this list. Clicking on one of the items in the list will immediately display the contents of t hat group. 3. Select one or more Destinations (e.g. in this case , an email address) and click Done . The Ch oose[...]

A-61544 January 2008 3-13 The Choose Settings screen will be displayed. 5. Click on any of the settings in the list to change the setting for this task and click Done . The keyboard will be displayed allowing you to na me your task. 6. Enter the task name and click Done . Y our new t ask will be added to the task list.[...]

3-14 A-61544 January 2008 Deleting t asks T o delete a task: 1. Select the t ask icon from the destination toolbar . 2. Select the t ask that you want to delete. 3. Select Edit>Delete Item. The message, Are y ou sure you want to delete this item will be displayed. 4. Click Ye s .[...]

A-61544 January 2008 3-15 Renaming t asks T o rename a task: 1. Select the t ask icon from the destination toolbar . 2. Select the t ask that you want to rename. 3. Select Edit>Rename Item. The keyboard will be displayed allowin g you to rename your t ask. 4. Click Done . Editing t asks Y ou can make changes to any t ask by selecting the task yo[...]

3-16 A-61544 January 2008 Managing your destination group s This section provides procedures for managing your destination group s (e.g., email, USB flash drive , FTP , network). In additio n, information and procedures are included for importing your p ersonal email address book. Adding an email group and addresses If you want to add an address to[...]

A-61544 January 2008 3-17 Renaming an email group By default, when you a dd an email group, the group is named E-mail . 1. Access Destination mode and select the email grou p that you want to rename and select Edit>Rename Group . The Re name Group dialog box will be displayed. 2. Make the desired change in the Description field and click OK . Th[...]

3-18 A-61544 January 2008 Importing an email address book CSV (comma sep arated value) files are data files th at represent database info rmation. Each row contains individual dat a values that are separated by a comma. Ea ch comma found on a lin e of text represent s a column of dat a from the original dat abase. The example below shows typical da[...]

A-61544 January 2008 3-19 T o import your email address book: 1. In the Configuration Organizer window , access Destination mode and select the email group you wa nt to import your email address book to. 2. Select Edit>Import Emails . The Im port Email Addresses dialog box will be displayed. 3. S pecify the file containing the addresses. If nece[...]

3-20 A-61544 January 2008 Adding a USB flash drive folder group If you want to add a folder to a USB flash drive grou p that already exists, skip to step 2: 1. In the Configuration Organizer window , access Destination mode and select Edit>Add Group >Flash Drive Folder . A Flash Drive icon is added to the toolbar . 2. T o add a folder , click[...]

A-61544 January 2008 3-21 Renaming a flash drive group By default, when you add a flash drive group, the group is named Flash Drive . 1. Select the flash drive group t hat you want to rename and select Edit>Rename Group . The Rename Group dialog b ox will be displayed. 2. Make the desired change in the Description field and click OK . The change[...]

3-22 A-61544 January 2008 Adding a network group If you want to add a folder to a network group that already exist s, skip to step 2. 1. In the Configuration Organizer window , access Destination mode and select Edit>Add Group >Network folder . A Network group icon is added to the toolbar on the Configuratio n Organizer wind ow . 2. T o add a[...]

A-61544 January 2008 3-23 Renaming a network group By default, when you add a ne twork group, the group is named Network . 1. Access Destination mode, select the network group you want to rename and select Edit>Rename Group . The Rename Group dialog box will be displayed. 2. Make the desired change in the Description field and click OK . The cha[...]

3-24 A-61544 January 2008 Adding an FTP group T o add an FTP group to your configuration: 1. Select Edit>Add Group>FTP . The Add: Ftp Folder dialog box will be displayed. 2. Make an entry in the Description, Folder , Username and Password fields. The Folder field should contain a complete path to the FTP site including the subfolder into whic[...]

A-61544 January 2008 3-25 Specifying Proxy settings If your company req uires the use of a proxy server before communicating with an FTP site, defi ne these proxy settings by clicking on the Proxy button. The Proxy Settings dialog box will be displayed. 1. Select the Proxy T ype . USER after login and None are the only two supported options at this[...]

3-26 A-61544 January 2008 Adding a fax group and fax numbers If you want to add a fax number to a fax group that already exists, skip to step 2. 1. In the Configuration Organizer window , access Destination mode and select Edit>Add Group >Fax . A Fax icon is added to the toolbar on the Configuration Organizer window . 2. T o add a fax address[...]

A-61544 January 2008 3-27 Renaming an fax group By default, when you add a fax group, the group is named Fax . 1. Access Destination mode, select the fax group that you want t o rename and select Edit>Rename Group . The Rename Group dialog box will be displayed. 2. Make the desired change in the Description field and click OK . The new group nam[...]

3-28 A-61544 January 2008 Creating Settings Shortcut s Settings Shortcuts are a wa y for you to create personalized groups of scanner settings to make scanning easier . If there are commonly used settings, you can create a shortcut to these se ttings and save them to your configuration. For example, you could crea te a shortcut called “My Color P[...]

A-61544 January 2008 3-29 Setting up a flash drive p assword Y ou may want to set up a p assword that will prevent unauthorized access to your configuration f ile. When a password is assign ed, the Scan S tation or Configuration Orga nizer will prompt the user for this password before accessing the information in the file. 1. Select User>Configu[...]

3-30 A-61544 January 2008 T esting your configuration file Once you have created the configur ation file, added any destinations you want, selected your preferred device settings and set up a password, save and te st the file. 1. Insert a USB flash drive into the USB port o n your PC. 2. Select File>Save. The Save Configuration T o dialog box wi[...]

A-61544 January 2008 4-1 4 T roubleshooting Occasionally you may encounter a situation with your Scan S tation where it may not function properly . Refer to the information in this chapter to help you resolve the situa tion before calling T echnical Support. Indicator light s and error codes The indicator light s provide information on the current [...]

4-2 A-61544 January 2008 Problem solving Use the chart below as a guide to check possible solutions to problems you may encounter when usin g the Kodak Scan S tation 100. Problem Possible Solut ion Scan S tation will not scan/feed document s Make sure that: • the power cord is p lugged securely into the b ack of Scan S t ation and the wall outlet[...]

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