Lexmark 4600MFP manual

www.lexmark.com Menus and Messages Guide 4 600 MFP August 2006 Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or othe r countries. © 2006 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550[...]

2 Edition: August 2006 The following paragraph d oes not apply to any c ountry where such provisions a re inconsistent with lo cal law: LEXMARK INTERNA TIONAL, INC., PROVIDES THIS PUBLICA TION “AS IS” WITHOUT W ARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED W ARRANTIES OF MERCHANT ABILITY OR FITNESS F[...]

3 Contents Contents 3 Chapter 1: Using the MFP menus ...................................................................................... 5 Understanding the multifunct ion printer (MFP) control panel ............ .................... ................ ................... ........ 5 Home screen ............. .............. ................ .......[...]

4 Contents Print Settings ............. .............. ................ .............. ................. .............. ................. ....... ........................ .. 75 Security ............. .............. ................. .............. ................. .............. ................. ............ ................... .......... 88 Set [...]

Using the MFP menus 5 1 Using the MFP menus Understanding the multifunction printer (MFP) control panel Most print settings can be changed from the application in use or the print driver . Settings changed from the application or print driver apply only to the job being sent to the MFP . Changes made to print settings from an application overrid e [...]

Understanding the multifunction printer (MFP) control pan el 6 Using the MFP menus Callout Contro l panel item Function 1 LCD The liquid crystal display (LCD) shows home screen buttons, menus, menu items, and values. It allows for making selections within Copy , Fax, and so on. 2 Indicator light Gives information about the status of the MFP using t[...]

Understanding the multifunction printer (MFP) control pan el 7 Using the MFP menus 8 Stop Cause the pr inting or scanning to stop. During a scan job, the scanner finishes scanning th e current page and then stops, which means paper may remain in the automatic document feeder (ADF). During a print job, the print media path is cleared before the prin[...]

Understanding the multifunction printer (MFP) control pan el 8 Using the MFP menus Home screen After the MFP is turned on and a short warm-up period occurs, the LC D shows the following basic screen, wh ich is referred to as the home screen. Use the LCD touch -screen home screen buttons to open a menu. Once in a men u, use other buttons to scroll t[...]

Understanding the multifunction printer (MFP) control pan el 9 Using the MFP menus Other LCD touch-screen buttons may appear on the home scre en. They are: 6 ? (T ips) All menus have a T ips button. T ips is the context-sensitive Help feature within the LCD touch screens. 7 F TP Access the File Transfer Protocol (F TP) menus. A document can be scan[...]

Understanding the multifunction printer (MFP) control pan el 10 Using the MFP menus Unlock Device This button appears on the screen when the MFP is locked. Th e control panel buttons and shortcuts cannot be used while it appears and no default copy starts may occur . T o unlock the MFP: 1 T ouch Unlock Device to open a PIN entry screen. 2 Enter the[...]

Using the LCD touch-screen buttons 11 Using the MFP menus Using the LCD touch-screen buttons The following section provides information on navigating through several screens. Only a few are chosen to demonstrate the use of the touch-screen buttons. Sample screen one The touch screen appears as follows whe n the touch screen MFP is a mono printer . [...]

Using the LCD touch-screen buttons 12 Using the MFP menus The touch screen appears as follows whe n the touch screen MFP is a color printer . Copy from Letter (8.5 x 1 1 in. ) Copy to Letter (8.5 x 1 1 in.) Plain Paper Sides (Duplex) 1 sided to 1 sided 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided Scale Auto (100%) Darkness On Off Copy I[...]

Using the LCD touch-screen buttons 13 Using the MFP menus Information on LCD touch-screen buttons Button Button name Functi on or descriptio n Select T ouch the sel ect button to have another screen appear with additi onal items. On the first screen, the user default setting i s shown. Once the select button is touched, and the next screen appears,[...]

Using the LCD touch-screen buttons 14 Using the MFP menus Back When the Back butto n is shaped like this, no othe r navigation is possible from this screen except to go back. If any other choice is made on the navigati on bar , the screen closes. For example, in Sample scree n one all the selections for scanning have been mad e. One of the pre cedi[...]

Using the LCD touch-screen buttons 15 Using the MFP menus Sample screen two Information on LCD touch-screen buttons Button Button name Function or description Down arrow T ouch the down arrow to mo ve down to the next item in a list, such as a list of menu items or values. The down arrow does not appear on a screen with a short listing. It onl y ap[...]

Using the LCD touch-screen buttons 16 Using the MFP menus Selected radio button This is a selected radio button. T ouch a radio button to select it. The radio button changes color to show that it is selected. In Sample screen two , the only paper size selected is Letter . Cancel Job See Cancel Jobs on page 10 . Continue T ouch Continue after a menu[...]

Using the LCD touch-screen buttons 17 Using the MFP menus Other LCD touch-screen buttons Button Button name Function or descript ion Custom Allows for creating a custom button based on the user’s needs. Cancel Cancel an action or a selection, or cancel out of a screen and return to the previous screen. Select Select a menu. The next screen appear[...]

Using the LCD touch-screen buttons 18 Using the MFP menus Features Grayed out button When this button appears, it looks faded with a faded word on it. It means the button is not active or is unavailable on this screen. It was probably a ctive on the previous screen, but the selections made on the previous screen caused it to be unavailable on the c[...]

Menus 19 Using the MFP menus Menus Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are changed. T o restore factory defaults, select the Restore value from the Factory De faults menu item. When a value or setting is selected and saved, it is stored in MFP memory . Once stor[...]

Paper Menu 20 Using the MFP menus Paper Menu Use the Paper Menu to define settings relating to print media. Default Source Use this menu item to define the defaul t print media source. Paper Size/Type Note: Only installed print media sources appear for this menu item. These menu items are used to set the size and type of print media loaded into a s[...]

Paper Menu 21 Using the MFP menus Tr a y < x > Ty p e Identifies the type of print media loaded in each source. Note: If a user-defined name is available, it appears instea d of Custom Type <x> . If two or more custom types share the same name, the name only appears once in the Paper T ype list. Plain Paper Card Stock T ransparency Labe[...]

Paper Menu 22 Using the MFP menus Envelope Fe eder Size Identifies the size of envelope inserted in the envelope feeder . This menu item appears only if the optional envelo pe feeder is in stalled. 7 3/4 Envelope 9 Envelope 10 Envelope* (US) DL Envelope* (non-US) C5 Envelope B5 Envelope Other Envelope Envelope Fe eder Ty p e Identifies the type of [...]

Paper Menu 23 Using the MFP menus Configure MP This menu item is used to confi gure the multipurpose fe eder as another source or manu al feeder . If the multipurpose feeder is linked with another tray , the MFP can select print media from the multipurpose feeder before selecti ng print media from another tray . Substitute Size This menu item is us[...]

Paper Menu 24 Using the MFP menus Paper Texture These menu items are used to set the print media texture for each of the defined print media types. This allows the MFP to optimize the print quality for the specified print media. Paper Weight These menu items are used to set the paper weight for each of the defined print media typ es. This allows th[...]

Paper Menu 25 Using the MFP menus Paper Loading These menu items are used to set the loadi ng orientation for each print media type. A source is loaded with preprinted print media, and then the MFP can be notified that the print media is loaded for duplex (two -sided) printing. Use the application software to indicate simplex (one-sided) printing. [...]

Paper Menu 26 Using the MFP menus Custom Names This menu item is used to define a custom name for each print media. Custom Bin Names This menu item is used to define a custom name for ea ch output bin based on a person o r the type of print media assign ed to exit to a specific output bin. Universal Setup These menu items are used to specify the he[...]

Paper Menu 27 Using the MFP menus Bin Setup This menu item is used to specify the output bin where the printed print me dia goes. This menu item only appears if at least one optional output bin is installed, and only installed output bins ap pear as values. Portrait Height Sets the portrait he ight of the universal media. Note: If the value set exc[...]

Reports 28 Using the MFP menus Reports Note: After a report prints, the MFP returns to the home screen. Each report prints using some standard print values, such as: • one copy • portrait orientation • 600 dots per inch (dpi) print resolution • normal prin t area • no separator sheets • duplex printing is set off • multiple page print[...]

Reports 29 Using the MFP menus Menu item Purpose V alues and descrip tions Menu Settings Page Prints information relating to : • Current settings for each of the menu items for all menus • Cartridge informa tion • A list of installed options and features • Available MFP memory After selecting this item, the page prints and the MFP returns t[...]

Network/Ports 30 Using the MFP menus Network/Ports TCP/IP This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol (IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most netwo rks combine IP with a higher-level protocol called Transmission Control[...]

Network/Ports 31 Using the MFP menus WINS Server Address A server handl es host names by assigning host names to IP addresses. Devices have a host name registered with the WINS server . Windows Internet Naming Service (WINS) is a system that determines the IP address associated with a particular network computer . This is called name resolution. WI[...]

Network/Ports 32 Using the MFP menus IPv6 Use this menu item to view or change Internet Protocol V e rsion 6 (IPv6) settings. Note: This menu item does not appear for non-network models. LPD Banner Page On Off* LPD Trailer Page On Off* LPD Carriage Return Conversion On Off* Menu item Purpose V alu es and descriptio ns IPv6 Sets the network to IPv6 [...]

Network/Ports 33 Using the MFP menus E-mail Server Setup Menu item Purpose V alues and desc riptions Primary SMTP Gateway IP address field Primary SMTP Gateway Port numeric entry (25*) Secondary SMTP Gateway IP address field Secondary SMTP Gateway Port numeric entry (25*) SMTP T imeout numeric entry 5—30 (30*) The timeout numeric entry is a range[...]

Network/Ports 34 Using the MFP menus Wireless The menu does not appea r unless a wireless card is installed. Path Defines the path name. text entry For example: /directory/path The following characters or symbols are invalid entries for a path name: * — asterisk : — colon ? — question mark < — less than symbol > — greater than symbo[...]

Network/Ports 35 Using the MFP menus Standard Network or Network <x> Use these menu items to change printer settings affecting jobs sent to the MFP through a network port, either Standard Network or Network <x>, where x represents 1 or 2. Menu item Purpose V alues and descriptio ns PCL SmartSwitch Configures the MFP so it automatically [...]

Network/Ports 36 Using the MFP menus Standard USB or USB <x> These menus are only shown if a USB port is available. Use these menu items to change printer settings affecting a Universal Seri al Bus (USB) port (USB <x>). x represents 1 or 2. Mac Binary PS Configures the MFP to process Macintosh binary PostScript print jobs. On The MFP pr[...]

Network/Ports 37 Using the MFP menus USB Buffer Configures the size of the USB input buffer . Note: Changing the USB Buffer menu item automatically resets the MFP . Any permanent resources, such as fonts or macros, are lost. Disabled Job buf fering is disabled. Any jobs already buffered on the hard disk are printed before normal processing of incom[...]

Network/Ports 38 Using the MFP menus Standard Parallel or Parallel <x> Use these menu ite ms to change prin ter settings affecting j obs sent to the MFP through a para llel port, either Std Parallel or Parallel <x>, where x repr esents 1 or 2. Menu item Purp ose V alues and descriptions PCL SmartSwitch Configures the MFP so it automatic[...]

Network/Ports 39 Using the MFP menus Job Buffering This menu item only appears when a formatted hard disk is in stalled. T e mporarily stores jobs on the MFP hard disk before printing. Note: Changing this menu item automatically resets the MFP . It is reset to configure memory , and any permanent resources, such as fonts or macros, are lost. Off* D[...]

Network/Ports 40 Using the MFP menus Serial <x> Use these menu items to change printer settings affecting jobs sent to the MFP through an optional serial port. Menu item Purpose V alues and descriptio ns PCL SmartSwitch Configures the MFP so it automatically swit ches to PCL emulation when a print job re ceived through the serial port require[...]

Network/Ports 41 Using the MFP menus Job Buffering This menu item only appears when a formatted hard disk is installed. T emporarily stores jobs on the MFP hard disk before printing. Note: Changing the Job Buffering menu item automatically resets the MFP . It is reset to configure memory , and any permanent resources, such as fonts or macros, are l[...]

Network/Ports 42 Using the MFP menus NetWare Use these menu items to view or cha nge the printer Ne tW are settings. Honor DSR Determines whether the MFP uses the Data Set Ready (DSR) signal. DSR is one of the handshaking signals for most serial interface cables. The serial inte rface uses DSR to distinguish data sent b y the computer from data cre[...]

Network/Ports 43 Using the MFP menus AppleTalk Use these menu items to view or cha nge the printer App leT alk settings. LexLink Use these menu items to view the LexLink name or change the LexLink activation. Menu item Pu rpose V alues an d descriptions View Name Shows the assigned AppleT alk name. Select Name to show the AppleT alk name on the con[...]

Settings 44 Using the MFP menus Settings General Settings Use these menu items to set various MFP settings. Menu item Purpose V alues and desc riptions Display Language T o determine the languag e of the text on the control panel LCD. English* (English) Français (French) Deutsch (Ger man) Italiano (Italian) Español (Spanish) Dansk (Danish) Norsk [...]

Settings 45 Using the MFP menus Custom Key 2 A llows for .co.uk type addresses. text field null .org is the default text in the field. The text entry field is limited to six characters. (Periods are considered characters, too.) If the text fiel d is null or empt y , the associat ed Custom Key does not appear on the keyboard. General Defaults Specif[...]

Settings 46 Using the MFP menus Web Page Refresh Rate 30—300 (120*) The range is in seconds. Contact Name text field NULL* Location text field NULL* Alarms Controls whether the MFP sounds an alarm when the device requires operator intervention. Alarm Control Off Single* Continuous Alarm Control sets the function of each alarm. Off—MFP does not [...]

Settings 47 Using the MFP menus T imeouts Specifies the amount of time the MFP waits to return to the home screen, receive an end- of-job message, or receive additional bytes of data from the computer . Note: W ait T imeout is only available when usin g PostScript emulation. This menu value has no effect on PCL emulation print jobs. Standby Mode Di[...]

Settings 48 Using the MFP menus T imeouts (continued) Print T imeout Disabled 1—255 (90*) Disabled–Disables Prin t Timeout. 1—255–Specifies the amount of time in seconds the MFP waits for an end-of-job message before canceling the remainder of the print job. Note: When the timer expires, any partially formatted page still in the MFP i s pri[...]

Settings 49 Using the MFP menus Printer Language Specifies the default printer language used to communicate data from the computer to the MFP . Note: This menu item is not available from the control panel. It is only available on the MFP Embedded Web Server . Setting a printer language as the de fault does not prevent a software application from se[...]

Settings 50 Using the MFP menus Resource Save Specifies what the MFP does with downloaded resource s, such as fonts and macros stored in RAM, if the MFP receives a job that requires more memory than is available. Note: This menu item is not available from the control panel. It is only available on the MFP Embedded Web Serve r . Off* The MFP retains[...]

Settings 51 Using the MFP menus Copy Settings Use these menu items to set the MFP for settings related to copying. Menu item Purpose V alues and descrip tions Content Specifies the type of content contained in the copy job. This menu item ap pears for mono and color printers. See the difference in the touch screens with the examples as follows. T e[...]

Settings 52 Using the MFP menus Color This menu item only appears for color printers. Color Gray T ouch Color for a copy job that is printed in co lor . T ouch Gray for a Black/White copy job that is printed in shading from white to black with all the shades of gray in between. For the difference between the Content touch screen and the Content/Col[...]

Settings 53 Using the MFP menus Duplex T o specify if an original document is duplex (two- sided) or simplex (one-sided) when making a copy b ased on whether the sheets in the original document are simp lex or duplex. If an optional dup lex unit is not installed, then two-sided output cannot be selected. Only one-sided to one-sided or two-sided to [...]

Settings 54 Using the MFP menus Print Page Borders Specifies if a border is printed around the edge of the pag e at the margins. On* A page border prints when Paper Saver is set to 2 on 1 Portrait, 2 on 1 Landscape, 4 on 1 Portrait, or 4 on 1 Landscape. Off A page border does not print. Collate T o keep the pages of a print job stacked in sequence [...]

Settings 55 Using the MFP menus Darkness Specifies the level of darkness for the copy job. 1—9 (5*) A graphic representation d epicts the values. As the right or left scroll button is touched, the asterisk moves back and forth on the line . 1 is next to the - and 9 is next to the +. As shown, 5 is the current value. Output Bin Specifies the bin w[...]

Settings 56 Using the MFP menus Fax Settings Use these menu items to set the MFP for settings related to faxing. Analog Fax Setup With analog fax, the fax method is by a telephone line. Use the following me nu items to set up analog fax. Shadow De tail Adjusts the amount of shadow detail visible on a copy . -4 to +4 (0*) -4 preserves the least amou[...]

Settings 57 Using the MFP menus General Fax Settings Menu item Purpose V alues and de scriptions Station Name Specifies the name of the fax within the MFP . The name co uld be a person’s name or the name of a company . text entry field The text entry field is li mited to eight characters. Enter the name in the provided field using the virtual alp[...]

Settings 58 Using the MFP menus Virtual alphanumeric keyboard Fax Send Settings Menu item Purpose Values and descriptions Resolution T o define qu ality in dots per inch (dpi). A higher resolution gives greater print quality , but it increases the fax transmission time for outgoing faxes. Standard* Fine Super Fine Ultra Fine Original Size Provides [...]

Settings 59 Using the MFP menus Duplex Sets duplex scanning (tw o-sided scanning) either on or off for outgoing fax jobs. Off* The fax job is not set for duple x printing. Long edge The long end of the page (left edge is for portrait orientation and top edge for landscape orientation). See Duplex Bind on page 76 for more information. Short edge The[...]

Settings 60 Using the MFP menus Allow Save as Shortcut Allows for saving fax numbers as shortcuts in the MFP . Y es* A Save as Shortcut button appears on the screen. No A Save as Shor tcut button does not appear on the Fax Destination screen. Dial Mode Specifies the dialing sound, e ither as a tone or a puls e. Note: This menu item may not be avail[...]

Settings 61 Using the MFP menus Fax Receive Settings Menu item Purpos e V alues and d escriptions Enable Fax Receive Allows fax jobs to be received by the MFP . Y es* Fax jobs can be received. No Fax jobs cannot be received. Rings to Answer The MFP rings a set number of times to indicate an incoming fax job. 1—25 (1*) Auto Reduction Scales an inc[...]

Settings 62 Using the MFP menus Fax Log Settings Menu item Purpos e V alues and d escriptions T ransmission Log Selects whether the MFP prints a log with detai ls about the fax job sent . If the fax job failed to send, the header on the page reads “Fax Fai led” instead of “T ransmission Log.” Print Always* The MFP prints a page indicating i[...]

Settings 63 Using the MFP menus Speaker Settings Distinctive Ring Settings Fax Server Setup Menu item Purpos e V alues and descr iptions Speaker Mode Specifies how long the speaker remains on. Always Off The speaker is set off. On until Connected* The speaker is on until the fax connection is made. Always On The speaker is set on. Speaker V olume S[...]

Settings 64 Using the MFP menus Content Specifies the type of content contained in the fax job. T ext* The fax job contains mostly text o r line art. T ext/Photo T he fax job contains a mixture of text and images. Photo The fax job contains only i mages. Fax Resolution Define s quality in dots per inch (dpi). A higher resolution gives greater print[...]

Settings 65 Using the MFP menus E-mail Settings Menu item Purpose V alues and descr iptions E-mail Server Setup See E-mail Server Setup on page 33 . Format Specifies the format of the file to be scanned. PDF* Portable Document Format JPEG Joint Photographic Experts Group TIFF T agged Image File Format PDF version Sets the version of an Adobe Acroba[...]

Settings 66 Using the MFP menus Orientation Specifies the default orie ntation of the docume nt to be sent in the scan job. Portrait* Sends the original document as portrait for the scan job, which mean s text and graphics are paralle l to the short edge. See Duplex Bind on page 76 for more information about short edge. Landscape Sends the original[...]

Settings 67 Using the MFP menus Duplex Sets duplex scanning (two-side d scanning) either on or off for e-mails. Off* The e-mail job is not set for duplex printing. Long edge The bi nding is along the long edge of the page (left edg e is for portrait orientation and top edge for landscape orientation). See Duplex Bind on page 76 for more information[...]

Settings 68 Using the MFP menus Log Output Bin Specifies the output bin that accepts the printed e-mail log. The menu item on ly appears when one optional output bin is installe d. A list of available output bins is shown as values, such as Bin 1, Bin 2, and so on based on the number of bins installed. E-mail Bit Depth Enables th e Mixed mode to ha[...]

Settings 69 Using the MFP menus FTP Settings Menu item Purpose V alues and descriptions Format PDF* JPEG TIFF Portable Document Format Joint Photographic Experts Group T agged Image File Format PDF version Sets the version of an Adobe Acrobat PDF file that is sent. This menu item applies to all scan functions. 1.2 1.3 1.4 1.5* 1.6 Content Specifies[...]

Settings 70 Using the MFP menus Original Size Provides a list of possible scanner sizes to select from to specify the size of the original document to be scanned. Letter (8.5 x 1 1 in.)* Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Folio (8.5 x 13 in.) Statement (5.5x 8.5 in.) A4 (210 x 297 mm)* A5 (148 x 210 mm) JIS-B5 (182 x 257 mm) Auto Size[...]

Settings 71 Using the MFP menus Log Paper Source T o select the print media source to supply print media for the MFP to print a log of all sent and received F TPs. Envelopes do not apply . Note: This menu item applies to all scan functions. T ray 1* T ray 1 or the standard tray i s the specified print media source. MP Feeder The multi purpose feede[...]

Settings 72 Using the MFP menus Shadow De tail Adjusts the amount of shadow detail visible on a copy . -4 to +4 (0*) -4 preserves the least amount of shadow detail. +4 preserves the most shadow detail. Scan edge to edge Specifies if the original document is scanned edge-to-edge prior to sending the F TP job. Off* On Menu item Purpose V alues and de[...]

Settings 73 Using the MFP menus Scan to USB Settings Menu item Purpose V alues and descriptions Format PDF* JPEG TIFF Portable Document Format Joint Photographic Experts Group T agged Image File Format PDF version Sets the version of an Adobe Acrobat PDF file that is sent. This menu item applies to all scan functions. 1.2 1.3 1.4 1.5* 1.6 Content S[...]

Settings 74 Using the MFP menus Original Size Provides a list of possi ble scanner sizes to select from to specify the size of the original document to be scanned. Letter (8.5 x 1 1 in.)* Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Folio (8.5 x 13 in.) Statemen t (5.5x 8.5 in.) A4 (210 x 297 mm)* A5 (148 x 210 mm) JIS-B5 (182 x 257 mm) Auto Si[...]

Settings 75 Using the MFP menus Print Settings Print settings consist of the following menus. Click any of the menus for more information Base file name text entry The default valu e is the followin g word: image Note: There is a 53-character limi t for the base file name. The following characte rs or symbols are invalid: * — asterisk : — colon[...]

Settings 76 Using the MFP menus Finishing Menu Use these menu items to set the user default settings for all jobs. Pri nting from an application may override user default settings. Menu item Purpose V alu es and descriptio ns Duplex Sets duplex (two-sided) printin g as the default for all print jobs. Note: This menu item appears if an optional dupl[...]

Settings 77 Using the MFP menus Blank Pages Specifies whether to include application-generated blank pag es as part of the printed output. Do Not Print* Does not print application -generated blank pages as part of the job. Print Prints application-generated blank pages as part of the job. Collation Keeps the pages of a print j ob stacked in sequenc[...]

Settings 78 Using the MFP menus Multipage Order Determin es the positioning of multiple page images when using Multipage Print. See Multipage Print on page 77 . The positioning depends on the number of imag es and whether the images are portrait or la ndscape in orientation. Horizontal* Ve r t i c a l Reverse Horizontal Reverse V ertical For exampl[...]

Settings 79 Using the MFP menus Quality Menu Use these menu items to change settings that affect print quality and save toner . Printing from an application may override user default settings. Menu item Purpose V alues and de scriptions Print Resolution T o select printed output resolutio n. 600 dpi* Produces high quality output for print jobs that[...]

Settings 80 Using the MFP menus Utilities Menu Use the Utilities Menu to print a variety of listing s relating to available MFP resources, settings, an d print jobs. Other menu items let you set up MFP hardware and troubleshoot problems. Menu item Purpose V alues a nd descriptions Factory Defaults Returns the MFP settings to the factory default val[...]

Settings 81 Using the MFP menus Setup Menu Use the Setup Menu to configure a variety of MFP features. Menu item Purpos e V alues and d escriptions Printer Language Specifies the default prin ter language used to communicate data from the computer to the MFP . Note: Setting a printer language as the default does not prevent a software application fr[...]

Settings 82 Using the MFP menus PostScript Menu Use these menu items to change printer settings that affect jobs using the PostScript printer language. Printing from an application may override user default settings. Print Area Modifies the logical and physical printable area. Normal* Fit to Page Whole Page Note: The Whole Page setting only affects[...]

Settings 83 Using the MFP menus PCL Emulation Menu Use these menu items to chang e printer settings that affect jobs usin g the PCL emulation printe r language. Printing from an application may override user default settings. Font Priority Establishes the font search order . Note: Font Priority only appears when a formatted flash or hard disk is in[...]

Settings 84 Using the MFP menus PCL Emulation Settings Changes the point si ze for scalable typographic fonts. Point Size 1.00—1008.00 (12*) Point size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. Point sizes from 1 to 1008 in increments of 0.25 points ca n be selected. Note: Point Size only [...]

Settings 85 Using the MFP menus T ray Renumber Configures the MFP to work with printer drivers or ap plications that use different source assignments for the sources: trays, the multipurpose feeder , and the manual feed slot. Note: See the Technical Reference for more information about assigning source numbers. Assign MP Feeder Off* None 0—199 Of[...]

Settings 86 Using the MFP menus PDF Menu Use these menu items to change printer settings that affect PDF jobs. T ray Renumbe r (continued) View Factory Default Shows the factory default value assigned to each sou rce. For example : MPF Default = 8 T1 Default = 1 T2 Default = 4 T3 Default = 5 T4 Default = 20 T5 Default = 21 Env Default = 6 MPaper De[...]

Settings 87 Using the MFP menus HTML Menu These menu items are used to change the printer HTML setti ngs. Image Menu These menu items are used to change the size or orientation of a printed image or to invert a printed image . Menu item Purpose V alues and descr iptions Font Name Sets the default font for HTML documents. Note: T imes will be used i[...]

Settings 88 Using the MFP menus Security These menu items are used to set security levels on indi vidual print jobs requiring a PIN and securing setup. Scaling Scales the image to fit the print media size. Anchor T op Left Best Fit* Anchor Cent er Fit Height / Width Fit Height Fit Width Note: When the Auto Fit setting is set to On, Scaling is autom[...]

Settings 89 Using the MFP menus Function A ccess Menus Enabled* Disabled If Disabled is selected and set as the user default, then access to everything from the Menu button is disabled. Copy Access No authentication required* Require User ID only Require User ID and Password Function disabled If Function Disabled is selected , the menu item does no[...]

Settings 90 Using the MFP menus Function A ccess (continued) Flash Drive Scan No authentication required* Require User ID only Require User ID and Password Function disabled Selecting Function Disabled prevents the Scan button from appearin g. Selecting No authenticati on required lets any user perform the scan. If either Require User ID only or Re[...]

Settings 91 Using the MFP menus Protect Menus These security menu items are always password protected when either an Advanced Password or a User Password is set. If both passwords are set, only the Advanced Password is valid. Paper Menu Not protected Accept Advanced Password only* Accept Advanced or User Passwords Protection is not applied unless t[...]

Settings 92 Using the MFP menus Protect Menus (continued) LES configuration Not protected Accept Advanced Password only* Accept Advanced or User Passwords Protection is not applied for Lexmark Embedded Solutions (LES) configuration unless the password is set, meaning that the password field cannot be a nu ll field. Create/Change Passwords See Creat[...]

Settings 93 Using the MFP menus Create, Change, or Remove Passwords Create, Change, or Remove Advanced Password Create, Change, or Remove User Password Create, Change, or Remove Device Lockout PIN Menu item V alues and descriptions Pop-up message Password text entry The range for a p assword is 8—127 characters. If a password less than eight char[...]

Settings 94 Using the MFP menus Set Date and Time Menu item Purpose V alues and desc riptions T ime Zone Sets the time zone for the fax. Not Set* US Hawaii US Alaska US/Can Pacific T ijuana US/Can Mountain US/Can Central US/Can Eastern US/Can Atl Newfoundland Brasilia, Braz. Mid-Atlantic Azores Cape V erde Is. GMT Ireland London Central Europe Amst[...]

Help Pages 95 Using the MFP menus Help Pages These menu items are used to print some or all of the resident Help Pages . These page s contain information about MFP settings for copy , fax, e-mail, and F TP . If the control panel is set to a language oth er than English, Brazilian Portuguese, French , German, Spanish, or Italian the document prints [...]

Manage Shortcuts 96 Using the MFP menus Manage Shortcuts T o manage Fax, E-mail, F TP, and Profile shortcuts, only deletions of an entry or a complete list are possible. Use the up and down arrows to scroll through the l isting of shortcut items if there are en ough entries on the screen for the up and down arrows to appear . The fol lowing example[...]

Manage Shortcuts 97 Using the MFP menus T ouch the radio button beside the one listing needed, and it chan ges to a selected radio button as shown by the blue color . Delete Entry is now active. T ouch Delete Entry to delete the selected entry. The Fax, E-mail, and F TP manage shortcut screens work in the same manner . Menus ->Manage Shortc uts [...]

Understand ing MFP me ssages 98 2 Understanding MFP messages Messages appear on the MFP control pan el describing th e current state of the MFP and indicating possible MFP problems requiring interve ntion. Status messages Status messa ges provide information o n the status of the MFP . Message Meanin g Action Bin [x] Full x rep resents the number o[...]

Status messages 99 Understanding MFP messages Power Saver The MFP is ready to receive and process data. It is reducing its electricity consumption while idle. If the MFP remains inactive for the period of time specified in the Power Saver menu item (60 minutes is the factory default), the Power Saver message replaces the Ready message. Send a job t[...]

Status messages 100 Understanding MFP messages Standard Bin Full Bin [x] Full [bin name] Full The standard bin is full. x represents the number of the bin that is full. [bin name] specifies a previously defined name for the bi n, such as Mary’s bin, a nd it is full. Remove the stack of print media from the standard output bin or from the specifie[...]

Fax status messages 101 Understanding MFP messages Fax status messages Cancel jobs messages Message Meaning Answering The MFP is answering a fax call. Call complete A fax call is completed. Connect <x>bps The fax is connected. x is the baud rate per second. Dialing A fax number is dialed. If the number is too long to fit on the screen, only t[...]

Password and PIN messages 102 Understanding MFP messages Password and PIN messages Copy, e-mail, fax, FTP, and scan button messages Attendance messages Attendance messages indicate errors that the user may need to resolve before continuing to print, scan, fax, e-mail, or use FT P . Message Meanin g Action Invalid or incorrect password. An incorrect[...]

Attendance messages 103 Understanding MFP messages Change [src] to [size] Lets the user override the current print media source for the remainder of the print job. The forma tted page prints as is on the pri nt media installed in the tray . This may cause clipping of text or images. T ouch Use current [sr c] to ignore the message and print on the p[...]

Attendance messages 104 Understanding MFP messages Clean scanner glass During a scanner calibration, the firmware detected the sca nner ADF or the flatbed (scanner) glass may be dirty . T ouch Cancel Job if a scan job is processing when the attendance message appears. This cancels the job and clears the message. T ouch Scan from Automatic Document [...]

Attendance messages 105 Understanding MFP messages Insert tray [x] Occurs when the MFP detects a missing tray . x can be 1, 2, 3, 4, or 5. Insert the specified tray to clear the me ssage. T ouch Cancel Job to cancel the current job if needed. T ouch Reset Active Bin to change to ano ther linked bin. Install bin <x> The MFP detects that bin [x[...]

Attendance messages 106 Understanding MFP messages Load manual feeder with [Custom Type Name] Occurs when the MFP receives a manual feed request th at specific print media be loaded into the multipurpose feeder . The print media is previously defined as a custom type from Custom 1 through Custom 6. The custom type name appears on the control pane l[...]

Attendance messages 107 Understanding MFP messages Load [src] with [size] Occurs when a source is loaded w ith an incorrect print media size as specified in the Pa per Menu. T ouch Continu e . Load the specified so urce that is set for the requested size. T ouch Automatically select media to override manual requests for Manual Paper and Manual Env [...]

Attendance messages 108 Understanding MFP messages Remove paper from all bins All output bins are full. Remove the print media from all output bins. The MFP automat ically senses print me dia removal and resumes printing. If removing the print media does not clea r the message, touch Continue . Remove paper from bin [x] The specified output bin is [...]

Attendance messages 109 Understanding MFP messages Replace jammed originals if restarting job. One or more messages that interrupted a scan job are now cleared. Replace the origina l documents in the scanner to restart the scan job . T ouch Restart job if page level recove ry is active and the job is restartable. The message clears. A new scan job [...]

Attendance messages 110 Understanding MFP messages 31.yy Replace defective print cartridge The MFP detects a defective print cartridge within 10—20 se conds after the top cover is closed. Remove the defective print cartridge and install a nondefective print cartridge for printing to continue. During the 10—20 se cond interval b efore the defect[...]

Attendance messages 111 Understanding MFP messages 39 Complex page, some data may not have printed The data for a page is too complex to print. T o avoid this error in the future: Reduce the complexity of the page by reducing the amount of text or graphics on the page and deleting unnecessary downloaded fonts or macros. Set Page Protect to On in th[...]

Attendance messages 112 Understanding MFP messages 53 Unformatted flash detected The MFP detects unformatte d flash memory . T ouch Continue to clear the message and continue printing. The MFP continues with normal operations except for flash operations. Reformat the flash to allow flash operations. If the error messag e reappears, the flash memory[...]

Attendance messages 113 Understanding MFP messages 56 USB port [x] disabled The MFP receives data throug h a specified USB port, but this USB port is disabled. x is the number of the USB port. T ouch Continue . The MFP discards any data received through the specified USB port. Make sure the US B Buffer menu item is not set to Disabled. T ouch Reset[...]

Attendance messages 114 Understanding MFP messages 233.yy Paper jam, check [area name]. Leave paper in bin. There is a sing le jam in the specif ied area indicated by area name . 1 Open the duplex unit. 2 Clear the jam , and close the dup lex unit. 3 T ouch Continue . If all print media is cleared from the path, the job resumes printing. 233.yy Pap[...]

Attendance messages 115 Understanding MFP messages 260.yy Paper jam, [x] pages jammed. Leave paper in bin. There are mu ltiple jams in the envelope feeder . x indicates the number of jammed sheets of print media. 1 Clear the jams from the envelope drawer. 2 T ouch Continue . If all print media is cleared from the path, the job resumes printing. 27x[...]

Attendance messages 116 Understanding MFP messages 283 Staple jam, check [area name]. There is a sing le jam in the specif ied area indicated by area name . area name is the stapler . Note: After the error is cleared, the printer does not reprint any pages which exis ted in the accum ulator for stapling. 1 Open the stapler door . 2 Remove the stapl[...]

Attendance messages 117 Understanding MFP messages 291.00 Scanner jam, remove all originals from the scanner The scanner detects an origi nal document jam at the second scanni ng sensor while the scanner is idle. Job level recovery is active. Clear the jam from the scanner to clear the message. 291.00 Scanner jam, remove jammed originals from the s[...]

Functions disabled transitional messages 118 Understanding MFP messages Functions disabled transitional messages 294.00 Scanner jam, remove all originals from the scanner The scanner detects a j am at the ADF exit sensor while the scan ner is idle. Job level recovery is active. Remove all original documents from the ADF to clear the jam. The messag[...]

119 Index A accounting statistics 80 Activate AppleTalk 43 LexLink 43 NetWare 42 Activate Hex T race 80 Advanced Status, parallel 39 Alarms Alarm Control 46 Toner Alarm 46 Analog Fax Setup 56 Distinctive Ring Settings Double Ring 63 Single Ring 63 Triple Ring 63 Fax Log Settings Auto Print Logs 62 Enable Call Log 62 Enable Job Log 62 Log Output Bin[...]

120 Index Fax 9 FTP 9 gray 18 grayed out 18 Held Faxes 9 Held Jobs 9 Home 17 left arrow 13 left scroll decrease 13 Lock Device 9 Menus 8 numeric keypad 6 Pound 6 Release Held Faxes 9 Reset active bin 17 right arrow 13 right scroll increase 13 Search Held Jobs 9 Select 17 select 13 selected radio 16 Start 6 Status/Supp lies 8 Stop 7 Unlock Device 10[...]

121 Index Message 33 Password 33 Path 34 Primary SMTP Gateway 33 Primary SMTP Gateway Port 33 Reply Address 33 Secondary SMTP Gateway 33 Secondary SMTP Gateway Port 33 Send me a copy 33 Server 33 Server Requires Authentication 33 Size error message 33 SMTP Timeout 33 Subject 33 Userid 33 Web Link 34 Web Link Setup 33 E-mail Settings Allow Save as s[...]

122 Index FTP Bit Depth 71 JPEG Quality 70 Log Paper Source 71 Orientation 69 Original Size 70 PDF version 69 Photo JPEG Quality 70 Resolution 69 Shadow Detail 72 Transmission Lo g 70 Use multi-page TIFF 70 FTP, Help Pages 95 Full 100 Function Access Copy Access 89 E-mail Access 89 Fax Access 89 Flash Drive Print 90 Flash Drive Scan 90 FTP Access 8[...]

123 Index M Mac Binary PS network 36 parallel 39 USB 37 Manual Envelope Size 22 Manual Envelope Type 22 Manual Paper Size 22 Manual Paper Type 22 Margin Size, HTML 87 menu map 19 menus Administration Default Menus Fax Settings Fax Send Settings 63 Default Menus Fax Settings Fax Send Settings 58 Manage Shortcuts 96 E-mail Shortcuts 96 Fax Shortcut s[...]

124 Index 291.00 Scanner jam, remove jammed o riginals from the scanner 117 291.01 Scanner jam, remove all origina ls from the scanner 117 291.01 Scanner jam, remove jammed o riginals from the scanner 117 291.02 Scanner jam, remove all origina ls from the scanner 117 291.02 Scanner jam, remove jammed o riginals from the scanner 117 292 Scanner jam,[...]

125 Index Fax status messages Answering 101 Call complete 1 01 Connect <x>bps 101 Dialing 101 Fax failed 101 Fax memory full 101 Job stored for delayed transmission. 101 Line busy 101 No answer 101 No dial tone 101 Queued for sending 101 Receive complete 101 Receiving page [n] 101 Sending page [n] 101 Set clock 101 Waiting for redial 101 pass[...]

126 Index Vinyl Labels Weight 2 5 Substitute Size 23 Paper Size 20 Paper Size/Type 20 Paper Texture 24 Paper Type 2 0 paper type, custom 25 Paper Weight 24 Parallel Buffer 38 Parallel Mode 2 39 Parity 41 PCL Emulation Settings 84 A4 Width 84 Auto CR after LF 84 Auto LF after CR 84 Lines per Page 84 Orientation 84 Pitch 84 Point Size 84 PCL font nam[...]

127 Index PS SmartSwitch network 35 parallel 38 serial 40 USB 36 R radio button selected 16 unselected 15 Reenter Password 93 Remove Held Jobs 80 Replace jammed originals if restarting job 109 Reports Device Statistics 29 E-mail Shortcuts 29 Fax Call Log 29 Fax Job Lo g 29 Fax Shortcuts 29 FTP Shortcuts 29 Menu Settings Page 29 NetWare Set up Page [...]

128 Index status messa ge bar 8 Stop button 7 Substitute Size 23 Symbol Set, PCL 83 T texture bond 24 card stock 24 colored 24 Custom <x> Texture 24 envelope 24 glossy 24 labels 24 letterhead 24 plain 24 preprinted 24 transparency 24 vinyl labels 24 textured paper 24 Timeouts Power Saver Mode 47 Print Timeout 48 Screen Timeout 4 7 Standby Mod[...]