Lexmark PRO4000 manual

Pro4 000 S erie s Quick Refe re nce Gui de Ap ril 20 12 www.lexmark .com[...]

Important Message About Cartridge Recyc ling! Please Read Before Opening Your Inkjet Cartridge Box At Lex mark , we t ake our c ommit ment t o the en viron ment s erio usl y, a nd we en coura ge o ur cust omer s to participate in our easy, no-cost method for returning empty Lexmark cartridges to Lexmark for proper recycling. We will i nsure that ca[...]

Cont ents Import ant safety informati on...................... ............ ............. ..........2 About y our pr inter........... ........... ......................... ........... ........... .....5 Fin ding infor ma tion abo ut the pr in ter.... ... ... ....... ... ... .... ....... ... ... ....... ... ... .... ...... .... ... ....... ... .5 Mi[...]

What is Wi ‑ Fi Pr otec ted Set up?.. ....... ....... ....... ...... ....... ....... ....... ....... ...... ....... ....... ....... .....44 Configurin g Wi ‑ Fi P rote cted S etup m an ually ........ ....... ....... ....... ....... ....... ....... ....... .......... ..45 Using the Embedded Web Server.............................................[...]

About y our printer Fi ndin g in form ation a bou t the pr inte r The Qu ic k Re f erence Guide co ntains i nstru ctions on ad ding your print er to a wireles s net work, s etting up a fax connec tion, and acco mplishi ng common printer tasks like printing, copying , scanning, and faxing . It also inc lude s inform ation o n troubles hoo ting pri n[...]

• U se re cyc led pa per. To read the Lexmark Env ironmental Sustai nability Report, se e www. lexmar k.com/en vironme nt . Note: Y our prin ter may not come w ith som e of these pr ogr ams or som e of the func tion s of the se programs, dependi ng on the f eatures of the printer tha t you purcha sed. Pri nt er m ode ls The installa tion software[...]

Wit h a C D or DVD drive (Windows/Macin tosh) Wit ho u t a CD or DV D dr iv e or fo r L inu x Note: If the in st allati on dial og do es not appe ar a fter a minu te, t hen see “Ins tall ation scre en did not appe ar durin g inst allati on” on pa ge 50 . Download the printer driver from www. lex ma rk .co m . 3 Remov e tape and packing mat eria[...]

6 Move the pa per guid es to the sides . 7 For legal ‑ size paper, ext end the pap er tray. 8 Load paper w ith the print able side facedo wn. 9 Adjust the pa per guide s to rest ag ainst the l eft, ri ght, and bot tom ed ges of the pap er. Note: Make sure the paper is be low the maxim um fill line lo cated on the edge of the paper tray. Overl oad[...]

10 Insert the pap er tray. 11 Connec t the power c ord only. Note: Do not at ta ch the U SB c abl e y et . Connec t the power c ord to a prop erly grounde d elec trical out let tha t is near the produc t and easily accessible. 12 Mak e su re th e pri nte r is on. Note: I t may take a whi le before t he first sc reen appea rs on the print er control[...]

15 Set the count ry or region, and the n press OK . Country/Region Country/Region United States Albania Algeria Please choose a country or region and press OK 16 Using th e keypad on the prin ter control pan el, set the date . Press the left or right arrow button to scroll bet ween t he month , day, and ye ar. Press OK . Note: The dat e f or mat va[...]

• To add a spac e, press the number 0 . Fax Name Fax Name Enter Fax Name and press OK 22 Configure ot h er advanced fax setti ngs later in the sof tware installation. Continue Configure Advanced Features Y ou can now print, but there are additional steps required to access all the features of your device. Configure Lexmark SmartSolutions and stan[...]

Behind the i nk cart ridge access door, you w ill find the c us tomer supp ort label, whi ch c ontains t he in k cartridge i nformat ion, mod el number, product Web s ite, and cust omer supp ort numbe r. Note: D o not o pen the ink cartridge acc ess door du ring the 12 ‑ minute p ri nthead pr eparat ion. 27 Fully extend the exit bin and flip out [...]

Use the To 7 Pa per tr ay (Tray 1 ) Load paper. 8 Secon d pape r tray (Tray 2) Not e : Th is option is ava i labl e o n ly in s el ect printe r m odels . Load a ddi tiona l pa per . You ca n load the sa me type of pape r as in T ray 1. You c an als o load a diffe ren t type o f pa per a nd change the de fau lt p aper settin gs s o t he printer use [...]

Usin g th e pr i nt er c ont ro l pan el 1 2 3 4 5 6 7 Use To 1 Power • Turn the prin ter on an d off. • S witc h to Sleep mod e. Note: When the pri nter is o n, pres s to s witch to Sl eep mode. Pre ss and hold for three seconds to turn off th e printer. 2 Displa y Not e : Th e display is turned off i n Sleep mode. View : • Printer status ?[...]

Use To 11 Addr ess B ook Acces s fa x numbers f rom a sav ed list of number s. 12 Co lor Switch to color mode. 13 Black Switch to b lack ‑ and ‑ whit e mo de. 14 Start Start a job, dep ending on whic h mode is sele cted. 15 Canc el • Ca nce l a pr i nt, copy , sc an, or fa x job i n pr ogr ess . • Clear cu rrent sett ings or e rror me ssage[...]

Insertin g a m emor y c ard Inserting a flash drive Note s: • Inse rt the car d wit h the brand na me label f acing up. • Make sure a ny arrows on the ca rd point toward the printer. • If necessary, connect the memory card to the adapt er that came wi th it. • Make sure that th e memory card inserted is supp orte d by the prin ter. Fo r mor[...]

Ordering and replacing supplies Orderi ng ink cartri d ges Order the c artridges that are des igne d for use in y our region . • Re gion 1 : For t he United S tates, Ca nada, and Latin America, use 200, 200 XL, or 200XLA cartridges . • Re gion 2 : Fo r t he Eu ropean Union (EU), the E uropea n Ec onomic Area ( EEA), and Switze rland , use 210, [...]

4 Insert each ink cartridge until it cl icks into pla ce. Note: I nstall the new ink cartridges im mediately after remov in g them from the packaging to av oid exp osing the ink to air. 5 Close t he ink cartridg e access door. Notes: • If Alig n Printe r ap pears on t he printer dis play, then touch Co nti nue or pr ess OK , depending on y our p [...]

• Store the used ink c artridges in a box with the nozzles faceup. • Avoid severe ja rring m ovement s. • If availabl e, us e the origi nal pac kaging o f the print er with the need ed pa dding to ke ep the print er protec ted d uring tr ansport. Orderin g and replac ing suppl ies 19[...]

Using the printer s oftware Min imum sys tem req uirem ents The printer s oftware requires up to 500MB of free disk space. Supp or ted o per ating sys tems • Micros oft Wi ndows 7 (SP 1) • Mi crosof t Wind ows S erv er 2008 (R2) • Micros oft Wi ndows Ser ver 2 003 (SP2 ) • Micros oft Wi ndows Vi sta (SP 2) • Micros oft Wi ndows XP (SP 3) [...]

If you did n ot install the se additional pro grams during initial ins tallation, then reinsert the installat ion software CD, run t he installation software, and then c lick Advanced Option s > Install Additional Softw are . Pr int er soft ware Use the To Le xm a rk TM Pr inter Home (refe rre d t o as Pr in t er Hom e) • La unc h a ppl icat i[...]

Notes: • Your printe r may not come with these a pplicat ions, depe nding on the fea tures of the pr inter tha t you pur chase d or the inst allation t ype (st andard or cust om) chos en when y ou insta lled the pr inter. • To take a dvantage of the fu ll feature s of your printe r, selec t the cust om install opt ion durin g installation, and [...]

Printing Rec ommend ed p aper brand s Fo r e ‑ mai ls, r eceiv e d f axes, inte rnal d ocu ments , and si milar p rint jo bs Size Recom mende d pape r Wei ght Se t pape r t ype to Letter Pr in tWorks 30% Recycl ed Mu ltipur pose P aper #00011 20 l b Plai n A4 UPM Future Multitech 80 g /m 2 Plain For co lorf ul a nd hi gh ‑ coverage documents Si[...]

Pri nt ing a doc ume nt For W ind ows use rs 1 Wi th a d oc u ment open, click Fi le > Pri nt . 2 Click Pr ope rties , Pr ef er ences , Op tio ns , or Setup . 3 Select t he print qua lity, t he number of copies to print , the t ype of paper t o use, and how the page s should pr int. 4 Click OK to clo se an y pr inte r s oftwar e d ia logs . 5 Cl[...]

3 Click OK . 4 From the m enu bar, choo se Fil e > Prin t . 5 Fro m the Pri nte r po p ‑ up menu, choose your pr inter. 6 From the pri nt opt ions pop ‑ up me nu, choos e Qua l it y & Me dia . 7 From the Pa per Ty pe pop ‑ up m enu , ch oo se Pla i n Pap er . 8 From the pri nt opt ions pop ‑ up me nu, choos e Lay out . 9 From the Two[...]

• If you want to cancel a ll prin t jobs in t he queu e, then cli ck Pr in ter > Ca ncel A ll D oc um ent s . For M aci nto sh use rs 1 Click the printer icon on the Dock. The print queue dial og appea rs. 2 Choose the job yo u want to c ancel, and then click Delete . Pri nt ing fr om a m o bi le de v ice What is Le xPrint? LexPrint is a free [...]

Copying AD F Sc anne r glass Us e th e AD F fo r mul tip le ‑ page do cuments. Not e : The AD F is av ailab le on ly in se lect pr inte r models. If you p urchase d a printer w ithout an ADF, then lo ad or ig in al d oc ume nt s o r p h oto s on th e s canner g lass. Use the scanner glass f or single pages , small items (suc h a s po stca rds or [...]

Notes : • For long -edged bind in g, page s are bound al ong the long edge of the pag e (left ed ge for port rait orien tation and top edge for lands cape orie ntatio n). • For short -ed ged bind ing, page s are bound a long t he short edge of the page (t op edge for portrait orie ntation and left edge for landscap e orientation). 5 Press , a n[...]

Scanning AD F Sc anne r glass Us e th e AD F fo r mul tip le ‑ page do cuments. Not e : The AD F is av ailab le on ly in se lect pr inte r models. If you p urchase d a printer w ithout an ADF, then lo ad or ig in al d oc ume nt s o r p h oto s on th e s canner g lass. Use the scanner glass f or single pages , small items (suc h a s po stca rds or[...]

3 Nav igate t o eith er of the f oll owin g: • Settings > Sca n ‑ to ‑ Network Fo lder Setup • Settings > Mana ge Sh ort cuts > A dd New Shor tcut > S can to Network 4 Enter the necessary informa tion, a nd then click Add . Note: T o avoid un save d change s to your settin gs, mak e sure the ne twork fold er sho rtcut name i s d[...]

2 From the App lications fold er in the Fin der, launch t he app lication you want to us e. Note: Us e any appl icati on that sup ports your print er. 3 From the list of device s, select your p rinter. Note: F or inform ation on finding the list of devices, check the documen tation tha t came with the application or search for S canning an image in[...]

E-mai ling You can use your print er to send e-mai l to one or more recipi ents withou t using a comp uter provided you have set up the scan to e-m ail task through sh ortcuts. For mo re information, see th e section on sh ortcut s in the Qu ic k Ref erence Guide . Before y ou can send e- mail u sing the pr inter cont rol panel , you mu st fi rst c[...]

Setting up the printer to fax CAU TI ON— SHO CK HA ZAR D: Do not use the fax fe ature du ring a lightning storm. Do n ot set up this product or make any e lectrical o r cabling co n nections, such as the power supply cord or telephone, durin g a light ning storm. CA UTION—PO TENTIA L INJUR Y: To reduce risk of fire , use only the telecommunicat[...]

Co nnec t ed to di ff er ent w al l j ac ks To co nnec t: Connec t the cabl e from the w all ja ck to th e port of the printer. Tips for this se tup: • If you ha ve only one telepho ne number on y our line , then y ou need t o set the pri nter to rec eive fa xes au tom a tic all y (Aut o Ans we r On ). • Set the print er to pick up c alls two r[...]

When you a nswer the tele phone and you hear fax t one s, pr ess * 9* or the man ual answer code o n t he telephone to receive the fax. • You can al so set the prin ter to recei ve faxes automat ically (A uto Answer On) , but you nee d to turn of f the voice mail service w hen you are e xpecting a fa x. This setting works best if you are using v [...]

To co nnect: 1 Connec t one end of a telephon e cabl e to the po rt o f th e pri nte r. 2 Connec t the other e nd of the cable t o the port label ed Pho ne Li ne 1 or Phon e Por t on t he VoI P adap ter . The port labeled Ph on e Li ne 2 or Fax Port is not a lwa ys active. You may need t o pay extra to your VoIP provider if y ou want t o activate t[...]

• If you need t wo phone ports for your dev ices but do not wa nt to pay extr a, then d o n ot plug the print er into th e sec ond ph one port. Y ou ca n use a ph one split ter. Plug the phon e spli tter into t he Phone Line 1 or Ph one P ort , and th en plug the pri nter a nd telephone into the sp litter. M ake s ure y ou us e a pho ne sp lit te[...]

Con nect ing th e printe r to a non ‑ RJ ‑ 11 wall j ack E X T L IN E To co nnec t: 1 Connec t one end of a telephon e cabl e to the po rt o f th e pri nte r. 2 Connec t the other end of th e cable to the RJ ‑ 11 adap ter, and t h en c onne ct th e ada pter to the wall jack. 3 If you want to conne ct anothe r device ( telephone or answe ring [...]

France Neth erlands Switzer land Finland Norway United K ingdo m War ni ng— Pot ent ia l D amage : I f your count ry or regi on is on the list, then do not remove the wrap pl ug fr om t he por t of the pri nter. It is necess ary fo r the proper func tionin g of the de vices on the telepho ne lin e. E X T L IN E To co nnec t: Connec t the cabl e f[...]

Con nect the p rinter to an y of the N port s. To co nnec t: 1 Connec t one end of a telephon e cabl e to the po rt o f th e pri nte r. 2 Connec t the other end of th e cable to the RJ ‑ 11 adap ter, and t hen c onne ct the adap ter to an N p or t. 3 If you want to conne ct a telepho ne an d answeri ng machi ne to the same wall ja ck, th en conne[...]

Step 5: Set t he number of rings I f y ou se t Au t o A n sw er t o On in St e p 4 , th en d o t h e fo llo wi n g . I f yo u se t Au to A ns w e r t o O f f, th e n pr o c ee d to S tep 6. If you subscr ibe to Dis tinctiv e Ring Setting the correct ring is im p ortant if you subscribe to t he Distinct ive Ring Patt ern Detection (DPRD) feature of [...]

Faxing CAU TI ON— SHO CK HA ZAR D: Do not use the fax fe ature du ring a lightning storm. Do n ot set up this product or m ake any el ectric al or cabling connec tions, suc h as the fax fea ture, po wer cord, or telephone, durin g a light ning storm. Send i ng faxes Tips for sending f axes • Make sure the printer is on and connected to a workin[...]

Recei vin g faxe s au toma tica lly 1 Make sur e th at A uto Answ er is o n: From the prin ter cont rol panel , navigat e to: > Setu p > OK > Fax Setup > OK > Rin ging an d Answ er ing > OK > Auto Answe r > OK > On > OK 2 Set the numbe r of rings before the pri nter picks up incoming faxes: a Pr ess the ar ro w b ut to[...]

Wireless networking Inf orm at io n yo u will nee d du rin g wir e less setu p To set up the pri nter fo r wireless pr inting, you ne ed to know t he following : • The name of your wirel ess netwo rk, whi ch is also kn own as the SSID (Service Set Id entifier) • If encry ption was used t o secure your network • The secu rity key (either a WEP[...]

You can f ind these WPS logos on the side , back, o r top of your a ccess point . For more information on accessing the wireless settings and determining the WPS c apability of your access po int, see th e d ocu men tati on tha t came w ith t h e a cc ess po int or co n tac t your syste m suppo rt per son . Configuring Wi ‑ Fi P ro t ecte d S e t[...]

Using the Embedded Web Server The Em bedded Web Server le ts you view a nd remote ly cus tomize pri nter se ttings eve n when you are not phys ically near th e printer. You c an also view repo rts on pri nter activitie s, mo nitor and ord er printer suppli es online, contact cus tomer support, a nd downloa d update s for your pri nter. The Embedde [...]

Click To Sc an ‑ to ‑ Networ k Fo lder Se tu p Add or manage a folder destin atio n when the Scan to Networ k applica tion is used . Not e s: • This featur e may not appea r in the Em bedd ed Web Serv er, depen din g on y our p ri nter model . • To use this feat ure, first make su re you are us ing the Hy per Text Transfe r Protocol Secure [...]

Using shortcuts What a re sho rtc ut s? A shortcut is a way to quickly accomplis h print ing, cop ying, scanning , e ‑ ma il in g , o r fax i n g ta sk s wit h th e printer. You can configu re an d save a set of freq uent ly used printer se ttings availa ble for a given t ask and then ass ign a short cut number a nd shortcut name to it. The short[...]

2 Do either of the fol lowing: • Make the nece ssar y ch a nge s, an d the n cli ck Sav e Chan ges . • Click De l ete . Using shor tcuts on the printer M ake s ure yo u ha ve c r e a te d a sho rtcu t. From the prin ter cont rol panel , navigat e to: > Shortc uts > OK > sele ct a sho rtc u t > OK or > > en ter th e sho rtcu t [...]

Troubleshooting Bef ore you trou bles hoot Use th is checklist to so lve most printer p roblems: • Make s ure the po wer c ord is pl ugged i nto the pri nter and i nto a properl y g round ed, w orking elec trical outlet . • Make sure the pr inter i s tu rned on . • Make sure the print er is securel y connec ted to the c omputer, print server [...]

C HE CK THE USB CONNECTION 1 Chec k the USB c able for an y obvious dama ge. If th e cable is dam aged, t hen use a new one. 2 Fi rml y pl ug t he s qu are en d of the US B cab le int o t he bac k o f the pr int er . 3 Firm ly plug the rectangul ar end of the USB cable into the USB port of the co mpute r. The USB port is marke d with . Note: I f yo[...]

Printer is printing blank pag es Blank pa ges may be caused by imprope rly ins talled ink cartridg es. R EIN STA LL THE INK CARTRIDGES AND DEEP CLEAN AND AL IGN TH E PRINTHEAD 1 Reinstall the ink c artridges. For m ore information, see “R e placing ink c artridges” on page 17. The cartridg es should click firmly into t h eir matching colo r slo[...]

Fa x t r ou bl es hoo ti ng • “Fax trou blesh oot ing chec klis t” on page 53 • “Can not send f axes” on page 53 • “Can not receive fa xes” on pa ge 54 • “Cannot run the fax software” on pa ge 54 Fax troubleshooting checkl ist If you enc ounter pro blems se nding and rec eivin g faxes, t hen check the c onnect ion first: 1 C[...]

M AKE SURE THAT THE D IAL P REFIX SETTING IS COR RE C T The dia ling prefix is t he number or serie s of numbers tha t you pre ss be fore you can dial the a ctual f ax number or tele phone num ber. I f the printer is in an office setting o r i n a priv ate branc h excha nge, t his can be a speci fic number t hat yo u need to pres s so you can mak e[...]

Wir ele ss tr ou ble shoot ing If you a re having troubl e set ting up y our printer on a ne twork, then print a network setup p age, and t hen see the compreh ensive Us er's Gu ide available o n the installa tion softw are CD. Al so , m ake s ure to chec k the n e tw ork i ndi c at or l ig ht s t o ve r ify the co n ne cti on s tat u s of the[...]

D ISC O NNE CT FROM VPN SESSION When you are conne cted to another network through a V PN connection, you will not be able to access the printe r over your wireles s ne twork. En d your VPN sess ion, and then try pri nting again. M AKE SURE D EM O M ODE IS TURN ED OFF Select print er features are not a vailable when Dem o Mode is turned on. From th[...]

• The IP addre ss app ears as four set s of numbers separated by periods, such as 192. 168.2 .134. b Type t he user nam e and pass word of t he access point wh en prompt ed. c Click OK . d In the W ireless settings secti on, look for t he SSID. e Writ e down th e SSID. Note: Make sure you copy it exactl y, incl uding any capital le tters. 2 Ob ta[...]

4 Type ipc onfig , and then press En te r . The IP address ap pears as four se ts of numbe rs separate d by periods , such as 192.168. 0.100. F or M acint osh u sers 1 Fro m the Apple m enu, na vigate to: About This Mac > Mor e In fo 2 Fro m the Con tents pane, choos e Netwo rk . 3 If you are conne cted ov er a wireles s network , then choos e A[...]

M AKE SURE THE PRI NT ER PO WER IS ON Make sure the print er is conne cted to a power s ource a nd is turned on . M AKE SURE THAT TH E NETWORK IS OPERA TING PROP ERLY • Tr y to ac ce ss ot h er c om p ut er s o n th e n etw or k . • Make s ure all sw itches , hubs, and other conn ecting de vices are turned on . M AKE SURE THE PRI NT ER HAS VALI[...]

Noti ces Edit ion n oti ce Apr il 20 12 The foll owing paragr aph d oes n ot ap ply to any c ountr y whe re su ch pr ovi sio ns are inco nsis te nt wit h loc a l law : LEXM ARK INTERN ATIONAL , INC., PROVIDE S THIS PUBLIC ATION “AS IS” WITHOU T WAR RANTY OF ANY KIND, EITHER EXPRESS OR IMPL IED, INCLUDIN G, BUT N OT LIMITED TO, THE IMPLI ED WARR[...]

Index A adding netw ork f olde r sh ortc ut 2 9 Addit ional So lution s customize printer settings using 46 Addr ess Bo ok 41 Address Boo k Setup customize printer settings using 46 ADF input tray location 12 aligni ng the print hea d 18 answering machine setti ng up 33 Auto matic Docu men t Fee der (A DF) location 12 B bidirect iona l communica ti[...]

information fin d in g 5 informat ion pane 46 information y ou will need during wireless set up 44 ink cons erving 5 ink cartridge access door location 12 ink cartridges orderi ng 17 replacing 17 inserting a memory card or flash drive 15 insta llation sc reen di d not appe ar au tom a tic al ly 50 installing prin ter on wirel ess ne twork (M acinto[...]

sec urit y PIN recovering 5 1 selecting the wireless port 5 7 sender inf ormation regis teri ng 40 sending f axes, t ips 42 set ting number of rings 41 setti ng up fax country ‑ or regi on ‑ spe c ifi c 3 7 digital telep hone service 36 DSL conn ection 3 5 standa rd tele phone line connecti on 33 VoIP conne ction 35 setting up pri nter 6 on wir[...]