Microsoft 2045 manual

FAX Option Type 2045 Operating I nstructions Facsimil e Referenc e <Advanced Fe atures> For safe and correct use of this machine, please be sure to read the Safety Information in the General Settings Guide b efore you use it. Trans mission Mod e Checki ng and Canc eling Tran smissi on Files Communi cation Inf ormati on Other Tra nsmissio n Fe[...]

FAX Option Type 2045 Operating Instructions Facsimile Reference<Advance d Fea- Printe d in the Ne therlands GB GB B547-865 0[...]

Introduction This manu al descri bes detail ed instruc tions on the operation an d notes abou t the use of this machin e. To get m aximum versat ility fro m this machine all op erators a re reques ted to re ad this manual carefull y and follo w the in struction s. Please keep t his manu al in a ha ndy plac e near the mach ine. Notes Some illu strat[...]

Copyri ght © 2002[...]

i Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, s ee the relevant parts of t he manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is n ecessary to view the manuals as a PDF file. ❒ Two CD-ROMs are provided: • CD-ROM 1“Operati[...]

ii ❖ ❖ ❖ ❖ Manuals for DeskTopBinde r V2 Lite DeskTopBinder V2 Lite is a uti lity included on the CD-ROM labeled “ Scanner Driver & Document Manag ement Utilities ” . • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in d etail. This guide [...]

iii TABLE OF CONTENTS Manuals for This Machine ...... ....... ......... ....... ......... ........ ....... ....... .......... ....... ......... i How to Read Thi s Manual ...... ......... ........... ......... ......... ......... ......... ......... ........... ... 1 Symbols .. ...... ....... ...... ......... ...... ....... ...... ...... ......... [...]

iv Information Boxes .......... ......... ........... ......... ........... .......... ........... ......... ........... .... 38 Inform ation Bo xes ...... ...... ...... .......... ...... ...... ...... ...... .......... ...... ...... ...... ....... ......... .... 38 Storing Mess ages in Inform atio n Boxe s . ...... ...... ...... .......... ...... [...]

v Transmi ssi on with Image Rot ation ... ...... ...... ...... ...... .......... ...... ...... ...... ....... ......... .... 73 Simult aneou s Br oadca st ..... ...... .......... ...... ...... ...... ....... ......... ...... ...... ....... ...... ......... . 73 JBIG Tra nsmis sion ..... ......... ...... ....... ...... ...... ......... ....... .....[...]

vi 6. LAN-F ax Features Sending Fax Documents from Computers ............. ........... ......... ........... ......... ... 95 Instal ling the S oftwa re ... ...... ......... ....... ...... ...... ...... .......... ...... ...... ...... ....... ......... ...... . 96 Auto Ru n Progr am ...... ...... ...... ....... ......... ...... ...... ....... .....[...]

vii 8. Facsimile Featur es Function List .......... ......... ......... ........... ......... .......... ........... ......... ......... ......... ...... 125 Accessing User To ols (Facsimil e Features).... ....... ......... ........ ......... ....... ........ 129 Quittin g Defau lt Settin gs ........... ....... ...... ...... ...... .......... .....[...]

viii 10.So lving Operati on Problems Reading Repor ts ........ ..... ........ ....... ..... ........ ....... ....... ........ ..... ....... ........ ....... ..... . 175 Error R eport .... ....... ......... ...... ...... ....... ...... ......... ...... ....... ...... ......... ...... ....... ...... ..... 175 Power Fa ilure Repo rt ....... ...... ...[...]

1 How to Read This Manual Symbols In this manual, the following sy mbols are used: R WARNING: This symb ol indicates a potenti ally hazar dous situation tha t might resu lt in death or serious injury when you misuse the machi ne without following the in- structions under this symbol. Be sure to read the instru ctions, all of which are in- cluded in[...]

2[...]

3 1. Transmission Mode Sending at a Specific Time (Send Later) Using this funct ion, you can instruct the mach ine to de lay transmiss ion of your fax message until a specified lat- er time. Th is a llow s yo u to take ad - vantage of off -peak teleph one charges without having to be by the machine at the time. If you have a non-urgent fax, select [...]

Transmission Mode 4 1 D D D D Enter the time using the nu mber keys (24 hr form at), and then press [ OK ] . The specified time is shown above the hi ghl ighte d [ Send Later ] . Note ❒ Press [ Economy Time ] to specify the economy time. ❒ When entering numbers small- er than 10, add a zero at the be- gin ning . ❒ If you make a mistake, press[...]

User Transmission 5 1 User Transmission This func tion allows you to chec k each user or department's transmis- sion history . To use t he functio n, you need to program a user co de (eight digits max.) for each user or depart- ment, to be ente red before transmis- sion. See the Gen er al Se tti ngs G uid e . Note ❒ You can pro gram codes o [...]

Transmission Mode 6 1 Priority Transmission Docume nts you sen d with Memo ry Trans mis sion are se nt in the orde r they are scanned . Therefore, if se veral messages are queued in memory, the next doc ument will n ot be sent imme- diately. H owever, by using this func- tion yo u can have your message sent before other queued messages. Limita tion[...]

Confidential Transmission 7 1 Confidential Transmission If you want to limit who v iews your message, use this function. The mes- sage will be stored in memory at the other end and n ot print ed un til an I D is entered. There are tw o types of Confi dential Transmissi on: ❖ ❖ ❖ ❖ Default I D It is not necessary to enter an ID when tra nsmi[...]

Transmission Mode 8 1 D D D D Depending on the Confidential Transmission type, use one of the follo wing pr ocedures : Default ID A Check that [ Default ID ] has be en selected, and th en press [ OK ] . "Default ID" is shown above the highlighted [ Confide ntial TX ] . Note ❒ To cancel Co ntidenti al Transmission, press [ Cancel ] . The[...]

Polling Transmission 9 1 Polling Transmission Use Polli ng Transmission when you want to leave an original in the ma- chine memory f or others to p ick up. The message w ill be se nt when the other party calls you up. There are three typ es of Polli ng Transmissi on. ❖ ❖ ❖ ❖ Free Polling Transmission It is not neces sary to enter the Poll- [...]

Transmission Mode 10 1 ❒ You can set whether a Polling Transmission fi le is deleted after transmitting in “ User Parameters ” . To save the file to transmit repeat- edly, set to “ Standby (Save) ” . See p.147 “ Changing the User Parame- ters ” (switch 11, bit 7). ❒ You can prog ram one of the Qu ick Operation keys with o perations [...]

Polling Transmission 11 1 F F F F Press [ OK ] . “ pppppp pppp ” ap - pears. The type of Polling Transmission is shown above the highlighted [ Poll- ing TX ] . G G G G Press [ OK ] . Note ❒ To check the setti ngs, press [ Transmission Mode ] . H H H H Press the { { { { Start } } } } key. Note ❒ You can canc el the transmis sion setup for Po[...]

Transmission Mode 12 1 Polling Reception Use this function to poll a message from another termin al. You ca n also poll documents from m any terminals with only one operation (use Groups and Keystroke Programs to fully ex- ploit this fun ction). There are two type s of Polling Recep- tion. ❖ ❖ ❖ ❖ Default ID/Free Po lling Reception Use this[...]

Polling Reception 13 1 B B B B Select [ Polling RX ] . C C C C Dependin g on which method you are using, select one of the follow- ing proced ures: Default ID/Free Pollin g Reception A Check that [ D efault ID/Free Polling RX ] is select ed, and then press [ OK ] . "Deflt ID/Free P oll." is shown above the hi ghlighted [ Po llin g RX ] . [...]

Transmission Mode 14 1[...]

15 2. Checking and Canceling Transmission Files After you h ave pressed th e { { { { Start } } } } key (after scanning o riginals), you can check and edit the des tination or settings of Memory Transmission. You c an also can- cel a transmiss ion, change the settings of a transmission, print a s tored file, print a list of stored files, an d resend[...]

Checking and Canceling Transmission Files 16 2 Canceling a Transmission You can cancel transmission of a file when the file is being sent, stored in memory, or fails to transmit. All the scanned d ata is de leted from m emor y. You can ca ncel a file fo r Memory Transmission . This function is useful to cancel a transmiss ion when you no- tice a mi[...]

Deleting a Destination 17 2 Deleting a Destination You can delete dest inations. Note ❒ If you delete a destina tion that is the only destination for a transmis- sion, the tr ansmissio n is canceled. A A A A Press [ Change/Stop TX File ] . B B B B Press [ Check/Change Settings ] . C C C C Select the file fro m which you want to delete a destinati[...]

Checking and Canceling Transmission Files 18 2 Adding a Destination A A A A Press [ Change/Stop TX File ] . B B B B Press [ Check/Change Settings ] . C C C C Select the file to which you want to add a destination. D D D D Press [ Add ] . E E E E Specify the destination. Note ❒ You can specify the destination using the num ber keys or so ft (on-sc[...]

Changing the Transmission Time 19 2 Changing the Transmission Time You can change t he transmiss ion time spec ifie d wi th Sen d L ate r. S ee p .3 “ Sending at a Specif ic Time (Send Later ) ” . You can also delete the t ransmission time. If the transm ission t ime is delet- ed, the file is transm itted immediate- ly. A A A A Press [ Change/S[...]

Checking and Canceling Transmission Files 20 2 Printing a File If you want to check the contents o f a file that is stored in mem ory and not yet sent, use this proced ure to print it out. Note ❒ Confidential Tran smissi on files are displayed, bu t cannot be printed. ❒ You can also print files that have not been success fully transmitted. A A [...]

Resending a File 21 2 Resending a File Machine memory stores messages that could not be suc cessfully t rans- mitted using Memory Transmissi on. Use this procedure to resend these mess ages . Preparation You should select “ Store for 24 hours ” for “ Store a message that could not be transmitte d ” in User Paramet ers. See p.147 “ Changin[...]

Checking and Canceling Transmission Files 22 2 Printing a List of Files in Memory (Print TX File List) Print this list if yo u want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex - ample when erasing file s). Note ❒ The contents of a file stored in memory can al so be pr[...]

23 3. Communication Information Printing the Journal The Journal contain s information about the la st 50 communications (maximum) mad e by your machine. It is printed autom atically after every 50 commu nications (recept ions & trans- missi ons) . You can also print a copy of the Jour- nal at any time by following the p ro- cedure below. If th[...]

Communication Information 24 3 C C C C Select a printing mode. Selecting [ All ] A Press [ All ] . Selecting [ Print per File No . ] A Press [ Print per Fi le No. ] . B Enter a 4-digit file number. Note ❒ If you make a mistake, press [ Clear ] or the { { { { Clear/Stop } } } } key, and th en tr y a gai n. Selecting [ Print per User Code ] A Press[...]

Printing the Journal 25 3 Journal 1. Printing date Sho ws the dat e and time whe n the repo rt is printed . 2. Programmed s ender name Shows the sender name programmed for printing . 3. Date Shows the trans mission or receptio n date. 4. Time Shows the transmi ssion or recep tion start time. 5. Other e nd Shows the sender name (for display) pro- gr[...]

Communication Information 26 3 7. Communication time Shows time taken for t ransmissions or re- ceptions. 8. Number of pages Shows the number of pages transmitted or received. 9. Communicati on result Shows the result of transmissions or re- ceptions. OK: All pages were properly tr ansmitte d or received. Err or: A comm unic ati on er ror oc curr e[...]

Checking the Transmission Result (TX File Status) 27 3 Checking the Transmission Result (TX File Status) You can browse a part of the Trans- mission Result Report on the display. Note ❒ Only the transmi ssion resu lt of the last 200 communications ( recep- tion s & transm issions) a re shown . ❒ If a transmission is completed while you are [...]

Communication Information 28 3 Checking the Reception Result (RX File Status) You can browse a part of the Recep- tion Result Report on the display. Note ❒ Only the reception r esult of the last 200 communications ( receptions & transmiss ions) are shown. ❒ If a message is reccived while you are using this function, the result will not appe[...]

Displaying the Memory Status 29 3 Displaying the Memory Status Use this functio n to display a sum ma- ry of cu rrent memory us age. It ems shown are the percenta ge of free memory space, t he number of re- ceived con fidential mess ages, the number of files t o be sent, the number of Memory Lock files and the number of received messages to be prin[...]

Communication Information 30 3 Printing/Deleting Received and Stored Documents (Printing Stored RX File) The option al printer/ scanner u nit or netwo rk board i s required. W hen the networ k board is used, the optional SDRAM 128 MB is also required. You can print documents that are re- ceived and stored on the hard dis k. You can also delete unwa[...]

Printing/Deleting Received and Stored Documents (Printing Stored RX File) 31 3 D D D D Select t he pr inting mo de, an d then press the { { { { Start } } } } key. Note ❒ To can cel pr inting , pres s [ Can- cel ] . The display returns to that of s tep C . ❒ To delete the do cument after print ing, pre ss [ Delete F ile a fte r Prin tin g ] . ?[...]

Communication Information 32 3 Printing a Confidential Message This func tion is des igned to preven t unauthorized users from reading your m essages. If some one s ends yo u a message using Confident ial Trans- mission, it is stored in memory but not automat ically pri nted. To print the mess age you hav e to enter the Confidential ID Code. When y[...]

Printing a Confidential Message 33 3 Note ❒ You must enter the Confidential ID programmed in this ma- chine, if the received f ile has no Confidential I D. ❒ You must enter the Confidential ID programmed by the sender. Confirm the sender's Confiden- tial ID in advance. ❒ If the Confidential IDs or Per- sonal C onfiden tial I Ds do not ma[...]

Communication Information 34 3 Printing a File Received with Memory Lock This is a se curity func tion designed t o prevent unauthori zed users from reading your message s. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automat ically pri nted. To print the messages, y ou have to e nter the Memo ry Lock ID C[...]

Printing a File Received with Memory Lock 35 3 Note ❒ If the Me mor y Lock ID does no t match, the message “ Speci- fied co de do es not c orre- spond to pr ogra med Me mory Lock ID . ” appear s. Press [ Exit ] and ret ry after c hecking th e Memor y Loc k I D. E E E E Press [ Exit ] . The standby di splay appears.[...]

Communication Information 36 3 Personal Boxes Preparation Before using this function, set t he Personal Box in advanc e. See p.161 “ Programming/editing Per sonal Boxe s ” . Personal Boxe s This f uncti on lets you s et up the ma- chine so that incoming messages ad- dressed to c ertain users are stored in memory instead of being printed out imm[...]

Personal Boxes 37 3 B B B B Press [ Information ] . C C C C Select [ Prin t Personal Box File ] . D D D D Select the box with the message you want to p rint. When a passw ord is re quired The display appears, when the se- lected P ersonal Box p assword is set in advanc e. Note ❒ The password is registered in “ Key Op erat or To ols ” . See p.[...]

Communication Information 38 3 Information Boxes Preparation Before using this function, set t he Informati on Box in advance. S ee p.163 “ Programmi ng/ed iting In- formation Boxes ” . Inform ation Bo xes Use the Information Box func tion to set up the machine as a Fax Informa- tion service or Document Server. By scanning documents into In for[...]

Information Boxes 39 3 C C C C Select the box in which you want to store the file. Note ❒ When there are pre-registere d files, a fi le mark is displayed at the end of the Box Name. ❒ A m essa ge is d ispl ayed, whe n selecting a box with a file s tored in it. Press [ Yes ] , when changing the file name. T he file stored originally will be over[...]

Communication Information 40 3 Printi ng In format ion Bo x Messages Follow these steps to p rint a message stored in an Information Box. A A A A Press [ Information ] . B B B B Select [ Store/Delete/ Print Information Box File. ] . C C C C Press [ Print File ] . D D D D Press [ Print Fil e ] , and se lect the box that cont ains th e stored file yo[...]

Information Boxes 41 3 Deleti ng Infor mation Box Messages Follow these steps to delete a file stored in an Information Box. A A A A Press [ Information ] . B B B B Select [ Store/Delete/ Print Information Box File. ] . C C C C Press [ Delete File ] . D D D D Select the box that contains the stored file you want to d elete. When a passw ord is re q[...]

Communication Information 42 3[...]

43 4. Other Transmission Features Handy Dialing Functions Chain Dial This al lows you to compose a tele- phone number from various parts, some of which may be stored in Quick Di als and som e of which ma y be entered using the num ber keys. Note ❒ Maxi mum leng th of a tele phone or fax number: 128 digits ❒ For Memory Transmission and Im- media[...]

Other Transmission Features 44 4 A A A A Press the { { { { Pause/Redi al } } } } key. B B B B Select the destination you want to redi al t o. Note ❒ Now that th e date and time th e original was read appears as a key, select by pressing it.[...]

Advanced Features 45 4 Advanced Features SUB Code Normally you ca n only use Co nfiden- tial Transm ission to send messages to fax machines of the same manufactur- er that have the C onfidential Recep- tion function. See p.7 “ Confidenti al Transmissi on ” . However, if the other mach ine suppor ts a sim ilar fu nction called “ SUB C ode ” [...]

Other Transmission Features 46 4 I I I I Press [ Exit ] . J J J J Press the { { { { Start } } } } key. Note ❒ If you use Immediat e Transmi s- sion and the fax machi ne at the destination does not support the S UB Code f uncti on, a mes- sage will appear on the display to inform you of this. When this happens, press [ OK ] to cancel the t ransmis[...]

Advanced Features 47 4 C C C C Select [ SEP Code ] . D D D D Press [ RX SEP Code ] . E E E E Enter a SEP code, an d then press [ OK ] . “ SEP Co de ” appe ars o ne l ine above [ Ad v. Feature s ] on the dis- play. Note ❒ If you make a mistake, press [ Cancel ] or the { { { { Clear/St op } } } } key before pressing [ OK ] , and then try again.[...]

Other Transmission Features 48 4 Transfer Request Transfer Request allows fax machines that have this function to automati- cally d istribute in coming me ssages to multiple fax dest inations. This func- tion helps you sa ve costs when you send th e same messa ge to mo re th an one place i n a distant area, and sa ves time si nce many messages ca n[...]

Advanced Features 49 4 C C C C Press [ Adv. Fe atures ] . D D D D Select [ Transf er Req. ] . E E E E Press [ Receiving S tation ] . F F F F Dial an End Receiver. Note ❒ You ca nn ot enter En d Re ceiver numbers directly. The numbers must be stored in Destinat ion lists, Speed Dial, or Groups in the Transfer Station(s). T o spec- ify an End Recei[...]

Other Transmission Features 50 4 With Transf er Req uest s set i n the S yste m Settings You can progra m a Q uick Dial k ey with Transfe r Station and /or End Re- ceiver using th e Tra nsfer Reques t function in the System Settings. See the General Settings Guide . A A A A Place the original down, and the n select the de sired setti ngs. Reference[...]

On Hook Dial 51 4 On Hook Dial This is just like using the external tel- ephone, except y ou do not have to pick up the external telephone before dialing. Jus t press the { { { { On Hook Dia l } } } } key and dial th e number. If you hear a voice, you can p ick up the exter nal telephone and speak with the other party. Limita tion ❒ This function[...]

Other Transmission Features 52 4 Manual Dial The extern al telepho ne is requi red. Pick up the handset of the ext ernal tele ph one and d ial. Wh en t he lin e is connected and you hear a high- pitche d tone, press the { { { { Start } } } } key t o send your fax mess age. If, on the oth- er hand, you hear a voice at the other end, continue convers[...]

Changing the Line Port 53 4 Changing the Line Port The o ption al extr a G3 in terfac e un it is requ ired. When the extra G3 interface unit is in- stalle d, you can connect to a ma xi- mum o f thre e por ts. Note ❒ When you install the extr a G3 in- terface unit, you can specify the line po rt ho me pos iti on from “ Gen. Setting s/Adjust ” [...]

Other Transmission Features 54 4 A A A A Press [ Select Line ] . B B B B Select the line you want to u se. When one option al extra G3 unit is installed. When t wo op tion al ex tra G 3 unit s are installed. Note ❒ If you s elec t “ G3 Auto ” , the ma- chine will u se any available li ne. This increase s efficiency. C C C C Press [ Exit ] . T[...]

Sub Transmission Mode 55 4 Sub Transmission Mode Book Fax Use to send bo ok originals from the exposure glass. Pages are scanned in the order shown below . Limita tion ❒ Place the original on the exposu re glass. You can not us e the optional Auto Document Feeder (ADF). ❒ Depending on paper sizes a vaila- ble in the destination machine, the mes[...]

Other Transmission Features 56 4 Note ❒ Sel ect [ From first Page ] t o s e n d a book origina l from the first page. ❒ Sel ect [ Fro m se co nd P age ] if you want to sen d a cover letter as the first page. F F F F Press [ OK ] . G G G G Dial, and the n press the { { { { Sta rt } } } } key. Note ❒ When sen ding mo re than one page, pl ace th[...]

Sub Transmission Mode 57 4 ❒ You can prog ram one of the Qu ick Operation keys with o perations for this function. Using the key allows you to omit s teps B and C . A A A A Place the original in the A DF, and then select the scan setti ngs you requ ire. Reference p.11 “ Placing Origina ls ” , Fac- simile Reference <Basic Fea tures> p.27[...]

Other Transmission Features 58 4 Standard Messa ge Stamp Use this function to stamp a stand ard message at th e top of the first or iginal sent. There are four typ es of standard mes- sages : “ Confidential ” , “ Urgent ” , “ Please phone ” , and “ Copy to corre s. section ” You can also progr am other messag- es. Note ❒ While thi[...]

Sub Transmission Mode 59 4 Sending a n Auto Document If you often sen d a particular page to peopl e (f or exam ple a map, a stand - ard attachment, or a set of instruc- tions), stor e that p age in mem ory as an Auto D ocument. T his saves res- canning every time you want to send it. You can fa x an Aut o Document by it- self, or attach it to a no[...]

Other Transmission Features 60 4 Note ❒ Progr amme d Auto Docume nts are sh own in the keys . ❒ If you make a mistake, press [ Clear ] or the { { { { Clear/Stop } } } } key be- fore pressing [ OK ] , and then try again. ❒ To cancel the Auto Document, press [ Ca ncel ] . The display re- turns to tha t of st ep C . E E E E Press [ OK ] . F F F [...]

Sub Transmission Mode 61 4 Sending a Stored File Use this function to send documents stored in the Document Server. You can spec ify and se nd mult iple docu- ments, and also send them wit h scanned originals all a t once. You can also print stored orig inals wit h [ Print File ] . See p.6 4 “ Printi ng stored documents ” . Preparation Store th[...]

Other Transmission Features 62 4 A A A A Press [ Sub TX Mode ] . B B B B Select [ Select Stored File ] . C C C C Select the documents to be sent. Note ❒ When multiple documents are selected, they are sent in the or- der of s electi on. ❒ Press [ TX Order ] to arrange the order of the documents to be sent. ❒ Press [ File Name ] to place the do[...]

Sub Transmission Mode 63 4 B Enter the na me of the docu- ment t o be sent , and th en pres s [ OK ] . Note ❒ Partial matching is used when sear ching for a file nam e. C Select the file name to be sent, and then pres s [ OK ] . D D D D If you se lect a docume nt with a password, enter the password, and th en pr ess [ OK ] . If the document does [...]

Other Transmission Features 64 4 Printing stored documents Use this func tion to print do cum ents stored in the Document Server. Note ❒ Only document s stored using t he facsimile function ca n be printed. ❒ You can p rint do cuments saved from the copy or the printer func- tion with the Document Server. You canno t print documen ts save d fro[...]

Sub Transmission Mode 65 4 Specifyi ng a docum ent from th e User Name A Press [ Search by User Name ] . B Press the user name of the doc- ument to be sent, and then press [ OK ] . Note ❒ T o s e a r c h b y u s e r n a m e , press [ Non-programe d Name ] , and then enter the user nam e. U ser nam e s erc he s us - ing pa rt ia l ma tch in g. Ref[...]

Other Transmission Features 66 4 E E E E Press [ Print File ] or [ Print 1st Page ] . When [ Print File ] is pres sed, the ma- chine prints a ll th e pages. When [ Print 1st Page ] is pressed, the ma- chine prints only th e first page. Limitatio n ❒ When [ Print 1st Page ] is sele cte d, originals larger than A4 size are printed after they are re[...]

Sub Transmission Mode 67 4 ❒ If you use this function ofte n, you can se t the default in “ General Set- tings/ Adjustm ent ” so that th is f u n c t i o n i s al w a y s o n . I n t h i s c as e, Stamp can easily be turned off for any single transmissio n by press- ing [ Stamp ] . See p.130 “ General Set- tings/ Adju stment ” . A p ape r[...]

Other Transmission Features 68 4 Label Insertion With th is function yo u can have the receiver name printed on the m essage wh en it i s rece iv ed at t he oth er end. The name will be pr inted at the top of the page and will be preced ed by “ To ” . You can also cau se the t ext pro- grammed as a standard message to be print ed. See p.1 37 ?[...]

Sub Transmission Mode 69 4 Important ❒ If you tu rn this fun ction off, th e scale of the o riginal is m aintained and some parts of the image may be delete d when printed a t the oth- er end. Default ID Transmission If you tu rn this function on, transm is- sion wil l only take place if the d esti- nation's Polling ID is the sam e as yours.[...]

Other Transmission Features 70 4 Progr amming t he Labe l Insert ion A Press [ Programed Name ] in “ La- bel Insertion ” . Note ❒ Pres s [ OFF ] if you do not want to insert a des tination. Progra mming the Stam p Se nder Name A Press [ Change ] . B Press the name of the user to be stamped, and then press [ OK ] . Note ❒ The set user name i[...]

More Transmission Functions 71 4 More Transmission Functions If Memor y Runs Ou t Whil e Storing an Origi nal If you ru n out of me mory whi le stor- ing an orig inal (free space rea ches 0%), th e messag e “ Memory is full. Cannot scan more. Tr ansmi ssio n will b e st opped. ” is displayed. Press [ Exit ] to transmit stor ed pages only. Note [...]

Other Transmission Features 72 4 Checkin g the Transmiss ion Result • Turn the Transmission Resu lt Re- port on if y ou want a report to be printed after every successf ul transmissi on. See p.18 “ Memory Transmis sion ” , F acs imil e Refere nce <Bas ic Feat ures> . • If you leave the Transmission Re- sult Report off, the report will[...]

More Transmission Functions 73 4 Broadcasti ng Sequence If you dial several destina tions for the same message (broadcasti ng), the messages are sent in the order in which they wer e dialed. If th e fax message c ould n ot be transm itted, the machine redials that des tination after the last destina tion specified f or broadcas ting. For ex ample, [...]

Other Transmission Features 74 4 Note ❒ This functio n can use a maximu m of three lines simulta neously. ❒ When using th e optional extra G3 interface unit, if you s et the line se- lection as “ G3 Auto ” beforehand, the machine will use whichever G3 line is not busy. This increases effi- ciency. JBIG Tran smission The optional fax functio[...]

Printed Report 75 4 Printed Report Memory Stor age Report Th is r ep ort is pri n ted af ter an o r ig ina l is stored in memory. It helps you re- view the contents and the destina- tions of s tored orig inals. Ev en if the machine is set up not to print this re- port, it is still printed if an original could not be stored. Note ❒ You can turn th[...]

Other Transmission Features 76 4 Transmissi on Result Repor t (Immediat e Transmis sion) If you turn this rep ort on, a report will be printed after every Immed iate Transmissi on so you have a record of whether the transmissio n was suc- cessful or not. If the machine is set up not to print this report and the fax message coul d not be succe ssful[...]

77 5. Reception Features Reception Immediate Rece ption Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages. Normally this machine rece ives mes- sages by Immediate Transmission. But Memory Reception is used wh en “ Combine 2 Origina ls ” , “ Multi-copy reception ” , “ Reverse O r[...]

Reception Features 78 5 Important ❒ When about one hour passes after power to the mac hine is turned off, all fax messa ges sto red in memory will be lost. If any mes sages ha ve been lost for this reason, a P ower Fail ure Re port is auto mati call y printed when the operation swi tch is tu rned on. Use th is report to identify lost messages. ?[...]

Reception 79 5 Substitu te Rec eption In Substitute Reception, a received fax message is stored in m emory instead of being prin ted. Substitut e Reception gets used when the machine cannot print any fax messages. Fax message s received using Substitute Recept ion are auto- matically printed when the condition whic h caused the machine to use Subst[...]

Reception Features 80 5 Receiving message s according to parameter- specified settings If one of the conditions listed below occurs, the machine rec eives only those mes- sages that match the conditions specif ied in the User Parameter s. See p.147 “ Changing the User Pa rameters ” (switch 05, bit 2,1). You can specify the follow ing conditions[...]

Reception Functions 81 5 Reception Func tions Transfer Statio n Transfer Stations allow you to expand the stan dard fu nctions of your fax machine to set up com plex network s. The diagram b elow may make the concept clearer . The foll owing terminologies are used in this section: ❖ ❖ ❖ ❖ Requestin g Party The machine where the message ori [...]

Reception Features 82 5 - - - - Sending the transfer result report This ma chine com pares th e fax number of th e Requesting Party with the Requ esting Party's nu mber pro- grammed as a Quick D ial or Speed Dial . If the lo wer fi ve d igits of t he two numbers ma tch, it s ends th e Transf er Result Repor t to the Requesti ng Par- ty. For ex[...]

Reception Functions 83 5 Auto Fax Recept ion Power-up This ma chine can be set to shut down automatically if no one has used it for a while. In th ese situ ations , even though the operation switch is off, the machine can still recei ve incoming messages as long as the main power switch is on. Important ❒ Reception is not possible if both the ope[...]

Reception Features 84 5 Printing Options Print Comp letio n Beep When this function i s turned on, the machine beeps to let you know when a received message has been printed. Note ❒ You can alter th e volume of the beep or tur n it o ff com pletely (set the v olu me to the min imu m lev el). See p.47 “ Adjust ing t he Vo lume ” , Facsimile Re[...]

Printing Options 85 5 Reception Time You can have the date and tim e print- ed at the bottom of the message when it is recei ved. You can tu rn this func- tion o n or off using Rec eption Set ting. See p.132 “ Recept ion Sett ing ” . Note ❒ When a received message is print- ed on two or m ore sheets, the date and time is printed on the last p[...]

Reception Features 86 5 Note ❒ The machine will use Memory Re- ception for Two-Sided Printing. ❒ Printouts may vary depending on how the sende r sets th e originals. ❒ You can sel ect to have m essages only from selected senders printe d in this way. See p.152 “ Special Senders to Treat Diffe rently ” . ❒ Stored documen ts of the same s[...]

Printing Options 87 5 Image Rotati on If y ou hav e set paper in the s tandar d tray K , incoming fax messages will be rotat ed automatica lly to fit onto the paper. Note ❒ You can choo se to have r eceived messages printed from a specified tray. See p.132 “ Reception Set- ting ” . Combine Two Original s Whe n tw o mess ages o f th e sam e si[...]

Reception Features 88 5 Page Separa tion an d Length Reduction When the size of a received message is longer than th e paper lo aded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the message if the message l ength is 20 mm (0.79")[...]

Printing Options 89 5 Page Re duction If you receive a message that is longer than the pa per in the cass ette, the ma- chine usually prints it on two pages. If you turn this function on, the ma- chine r educes the widt h and length o f the received image so that it will fit on one page. If A4 L pap er is loaded and a message of B4 JIS L size is r [...]

Reception Features 90 5 ❖ ❖ ❖ ❖ Priority Table • KK and LL indicate that th e message is split over two p ages of paper with the orientation and size shown. Note ❒ Paper placed in the bypass tray is not usually selected fo r printing a received mes sage. Ho wever, you can use this tray if you select the bypass tray as the main paper tra[...]

Printing Options 91 5 • Bypass T ray Limita tion ❒ If the pa per tray is pull ed out or the mach ine runs out of the speci- fied size of paper, the message will not be printed. Be sure the paper tray is inserted. ❒ The action that follows pres sing [ Exit ] varies depending on the sta- tus of th e machin e when the me s- sage occurred. • If[...]

Reception Features 92 5 ❒ The print area is determined by the opti onal expans ion memo ry, r eso- lution, and the vertical leng th of the originals. ❒ If pa per longer t han 60 0 mm is used, the paper may get wrinkled, it may not be sent, or a paper j am may o ccur . ❒ The machine can detect A4 L , A3 L (8 1 / 2 " × 11" L , 11&quo[...]

Where Incoming Message are Delivered - Output Tray 93 5 Where Incoming Message ar e Delivere d - Output Tray Specifyi ng Tray for Lin es The optiona l extra G3 interface unit is re- qui red. You can specify the document feed- ing tra y for each po rt. Fo r exam ple, you can specify documen ts received through the G 3 -1 po rt to be fed t o the “ [...]

Reception Features 94 5[...]