Minolta FAX2900 manual

User’ s Guide KONICA MINOL T A F AX2900/F AX3900[...]

Con ten ts i Cont ents 1 Introduct ion 1.1 We Want Yo u to Be a Sa tisfied Custom er ............... ........... ........ 1-2 For U.S.A. Users FCC Part 15-Radi o Frequ ency Devi ces ....... ................. ........... .. 1-2 For Canada Users Interferenc e-Causing Equipm ent Standa rd (ICES-003 Iss ue 4). 1-3 For users in co untries su bject to Cl[...]

Contents ii Operating Environm ent ........... ................. ........... ........... ............ 2-4 Proper Use ................... ........... ................. ........... ........... ............ 2-4 Transporti ng the Machine ............. ........... ........... ........... ............ 2-5 Care of Mac hine Supp lies .................. ...[...]

Con ten ts iii Specific Types of Original s ............... ............ ................. ........... 3-29 Precaution s for L oading Pap er Into the Auto Doc ument Feeder .. ........... ................. ........... ........... ................. ........... ...... 3-29 Loading Original s into the Auto Doc ument Fee der...................3-30 3.10 [...]

Contents iv To fax by enterin g the f ax numbe r directly using th e 10-Key Pad .............. ................. ........... ........... ................. ........... ............ 5-2 To fax us ing one-to uch diali ng ........... ........... ............ ................. 5-3 To fax us ing spee d dialing ....................... ................. ..[...]

Con ten ts v 6.2 Reception M ethods ....... ........... ........... ................. ............ ........... 6-22 Manual Re cepti on ....... ........... ................. ........... ............ ........... 6-22 To receiv e a fax m anually............ ........... ................. ........... ...... 6-22 Memory Rece ption ........... ...........[...]

Contents vi Setting Up One -Touch Dialing (“ONE-TOUCH DIAL” functi on) 7-27 To program a one-t ouch dia l key .................. ............ ............... 7-27 To change /delet e a program med one-t ouch d ial key ............... 7-29 Specifyin g the Setti ng for “SPEED DIAL” ........... ................. .... 7-31 To program a speed d i[...]

Con ten ts vii Specifyi ng the Setting for “CLOSED NETWORK” .............. ...... 7-68 7.9 Setting Up the Communicatio n................ ........... ................. ...... 7-69 Specifyi ng the Setting for “TONE/PULSE” ........ ............ ........... 7-69 To speci fy the telephone dialing syst em ....... ........... .................7-69[...]

Contents viii 8.11 When Faxi ng Is Not Pe rformed Correctly ...................... .......... 8-29 Faxes Can not Be Sent .................. ........... ........... ................. .... 8-29 Faxes Can not Be Recei ved ............... ................. ........... .......... 8-30 Calls Canno t Be Sent......................... ........... ..........[...]

Con ten ts ix “Scan” Tab ........................ ........... ........... ................. ........... ...... 9-38 File Desti nation Setting................ ........... ........... ............ ........... 9-38 Specifyi ng the Settings fo r a One-To uch Dial Ke y . ............ ...... 9-42 Specifyi ng the Settings fo r a Speed Dia l Numb er ..[...]

Contents x[...]

Introdu ction Ch apter 1 1 1 Introduction[...]

1 1.1 We W ant You to Be a Satis fied Cu stomer 1-2 Introdu ction Ch apter 1 1.1 We Want You to Be a Satisfied Customer Than k you for choosin g the FAX2 900/39 00. This Us er Manual des cribe s the funct ions, operati ng proce dures, precautions , and basic troublesh ooting for the FAX2900/ 3900. Before us ing this machine , be sure to read the U [...]

1.1 We Want You to B e a Sati sfied Custome r 1 1-3 Introdu ction Ch apter 1 For Canada Us ers Interference -Causing Eq uipment Standa rd (ICES-003 Iss ue 4) This C lass A d igital app aratus complie s with Canadia n ICES-003. Cet ap pareil num ériqu e de la cl asse A est con forme à la norme N MB-003 du Canad a. For users in countries subject to[...]

1 1.2 Safet y Infor mation 1-4 Introdu ction Ch apter 1 1.2 S afety Inform ation This s ectio n conta ins d etaile d instru ctions o n the opera tion and main tenance of th is machi ne. To a chieve optimu m utility of thi s devic e, all operators s hould carefull y read and follo w the ins tructions in this manua l. Please read the follo wing se ct[...]

1.2 Safety Informa tion 1 1-5 Introdu ction Ch apter 1 Disassem ble and modifica tion WARNING • Do no t attempt t o remov e the co vers a nd panels whic h have been fix ed to the pro duct. Some pro ducts have a high-vol tage pa rt or a las er beam s ource inside that coul d cau se an ele ctrica l shock or bli ndness. • Do not modify th is prod [...]

1 1.2 Safet y Infor mation 1-6 Introdu ction Ch apter 1 Power source WARNING • Use onl y the specifi ed power source vo ltage. Fai lure to do tha t could re sult i n a fire or electri cal sho ck. • Conne ct power p lug directl y into wall outl et having the same con figurati on as the plug. Use of an a dapter leads to the prod uct conne cting t[...]

1.2 Safety Informa tion 1 1-7 Introdu ction Ch apter 1 Power plug WARNING • Do no t unplug a nd plug i n the po wer cord with a wet hand, a s an e lectrical shock c ould res ult. • Plug the power cord all the way into the power o utlet. Failure to do t his coul d result i n a fire or electri cal shock. CAUTION • Do no t tug the po wer cord wh[...]

1 1.2 Safet y Infor mation 1-8 Introdu ction Ch apter 1 Instal lation WARNING • Do not place a flower vase or other c ontainer th at contain s water, or met al clips or othe r small m etallic objects on this product. Sp illed water or meta llic objects dropp ed ins ide the p roduct could result in a fire, ele ctrica l shock , or brea kdown. Shoul[...]

1.2 Safety Informa tion 1 1-9 Introdu ction Ch apter 1 Actions in re sponse to troubles WARNING • Do no t keep us ing this produc t, if this produc t becom es inord inatel y hot or emits smoke , or u nusual odor or noise. Immedia tely tu rn OFF the power switch, unplu g the power c ord from t he powe r outle t, and then cal l your auth orized ser[...]

1 1.2 Safet y Infor mation 1-10 Introdu ction Ch apter 1 When movi ng the m achine CAUTION • When ever mov ing this pr oduct, be sure to discon nect the pow er cor d and ot her cable s. Fai lure to do this could d amage th e cord or c able, res ulting in a fire, electri cal shoc k, or b reakdow n. • When moving this p roduct, always hold it b y[...]

1.2 Safety Informa tion 1 1-11 Introdu ction Ch apter 1 47 CFR - Tele commun ication Devic es This eq uipme nt complies with Pa rt 68 of the FCC rul es and th e requirem ents adopted by the ACTA (Ad mini strative Co uncil for Termin al Attachm ents). On the rea r side of this equipment is a labe l that contai ns, among other info rmation, a produc [...]

1 1.2 Safet y Infor mation 1-12 Introdu ction Ch apter 1 To co mply with s tate tari ffs, the tele phone c ompany m ust be giv en notif ication pri or to conn ectio n. In som e state s, pri or appro val of connect ion mu st be obtain ed from the st ate Public Utili ty Comm ission , Public Se rvice Commiss ion or sta te Co rporation C ommis sion. Wa[...]

1.2 Safety Informa tion 1 1-13 Introdu ction Ch apter 1 present , are co nnect ed toge ther. This precau tion may be par ticularly importan t in rural area s. CAUTION: Users should not atte mpt to m ake suc h conn ections thems elves, b ut sho uld cont act the appr opriate elect ric inspe ction authority, or elec trician, as app ropriate. NOTICE: T[...]

1 1.2 Safet y Infor mation 1-14 Introdu ction Ch apter 1 There is a laser a perture at the loc ation sho wn abov e, which m ust NEVER be view ed directl y by the user. CDRH Regulation This mac hine is cer tified as a Class 1 Las er product un der Radiati on Performanc e Stand ard accor ding to the Food, Drug a nd Cosmet ic Act of 1990. Co mplia nce[...]

1.2 Safety Informa tion 1 1-15 Introdu ction Ch apter 1 The la bel shown on pag e 1-17 indic ates c omplianc e with the C DRH regula tions and must b e attached to laser produc ts market ed in the U nited Sta tes. This is a semicond uctor la ser. The max imum powe r of the las er diode is 15 mW and the wa velength is 77 0-800 nm. For Europe an User[...]

1 1.2 Safet y Infor mation 1-16 Introdu ction Ch apter 1 Det hä r är en halvl edarla ser. Den m aximal a effekt en för la serdio den är 15 mW och våglän gden ä r 770-80 0 nm. VARNING! Om appara ten används på ann at sätt än i denna bruks anvi sning spec ificer ats, kan anv ändare n utsättas för osyn lig la serstrå lning, s om övers [...]

1.2 Safety Informa tion 1 1-17 Introdu ction Ch apter 1 For N orway Us ers Dette en h alvle der laser. Maks imal effe kt til l laserdi ode er 1 5 mW og b ølgele ngde er 77 0-800 nm. Laser Safet y Label A laser s afety lab el is attached to the o utside o f the m achine as shown below. ADVERSEL Dersom a pparate t bruke s på ann en må te enn spesi[...]

1 1.2 Safet y Infor mation 1-18 Introdu ction Ch apter 1 Ozone Release CAUTION Locate the Mach ine in a Well -Ventilate d Room § A negligibl e amount of ozone is generated duri ng normal operat ion of this machi ne. An unpl easan t odor may , however, b e crea ted in poorly ve ntilat ed rooms d uring e xtensiv e machin e oper ations. Fo r a comfor[...]

1.3 Energy Star ® 1 1-19 Introdu ction Ch apter 1 1.3 E nergy Star ® As an ENERGY STAR ® Partner, we have deter mined th at thi s ma chine m eets the ENERGY STAR ® Gu idelines for ene rgy effici ency. What is an ENERGY STAR ® Product? An ENERGY STAR ® pro duct h as a spe cial feat ure that allows it to auto matic ally switch t o a “low-powe[...]

1 1.4 E xpl anat ion of Manua l Conv ent ions 1-20 Introdu ction Ch apter 1 1.4 Explanation of Manual Conventions The marks an d text formats us ed in thi s man ual are de scribe d below . WARNING Failure to observe instructions highlighte d in this m anner may re sult in fatal or critical injuries. § Observe a ll warni ngs in or der to e nsure sa[...]

1.5 Explan ation o f Basic C oncepts and Symb ols 1 1-21 Introdu ction Ch apter 1 1.5 Explanation of Basic Concepts and Sym bols The u se of words and s ymbols in this m anual are expl ained bel ow. Paper Feed ing During printin g, paper is su pplied from the fro nt side of the m achine an d fed into the Copy Tra y on top with the printe d surface [...]

1 1.5 Expl anatio n of Basic Concep ts and Sy mbols 1-22 Introdu ction Ch apter 1 “Widt h” an d “Len gth” When ever pape r dime nsions a re men tioned in this m anual, the first v alue alwa ys refers to the width of t he pap er (shown as “A” in the illust ration) and the second to the l ength ( shown as “B”). A: Width B: Length Pape[...]

Precauti ons Chapter 2 2 2 Precautions[...]

2 2.1 I nstal lat ion P recau tion s 2-2 Precauti ons Chapter 2 Observ e the fol lowing p recaut ions t o maintai n the mac hine in its bes t possi ble condit ion. 2.1 Instal lation Prec autions Installati on Site To e nsure utm ost safe ty an d prevent poss ible mal functi ons, ins tall t he ma chine in a loca tion th at meet s the foll owing re q[...]

2.1 Installat ion Precau tions 2 2-3 Precauti ons Chapter 2 Space Requ irements To en sure easy machin e opera tion, sup ply rep lacemen t, and mai ntenan ce, ad here to the re comm ended sp ace req uireme nts detai led be low.  Note In order to enabl e easy m achine m aintenan ce an d replacem ent o f consum ables, m aintain a n adeq uate a mou[...]

2 2.2 Op erat ion P recau ti ons 2-4 Precauti ons Chapter 2 2.2 Operation Precautions Operating Environme nt The env ironm ental requi remen ts for corre ct ope ration of th e machi ne are a s follo ws: G Tempera ture: 50°F to 86°F with fl uctuat ions of no m ore than 1 8°F within an ho ur G Humi dity: 15% to 85% w ith fluctu ations of no mo re [...]

2.2 Operat ion Precautio ns 2 2-5 Precauti ons Chapter 2 CAUTION The ar ea around the Fusing Uni t is extre mely ho t. § In order to reduce th e risk of burns, do not touch any area o ther tha n those indica ted in the manua l. Be es peciall y care ful not to touch p arts mark ed with warnin g labe ls, and th eir su rrounding a reas. Transp orting[...]

2 2.3 Legal Rest rictions on Co pying 2-6 Precauti ons Chapter 2 2.3 Legal Restrictions on Copying Certai n types o f docu ments m ust no t be copie d with th e purpo se or intent to p ass copies of su ch docum ents off as the origin als. The foll owing i s not a c omplete l ist, but i s meant t o be used as a gui de to resp onsible co pying . <[...]

Before Ma king C opies or Fax ing Chapter 3 3 3 Before Making Copies or Faxing[...]

3 3.1 Avail able F eatures 3-2 Before Ma king C opies or Fax ing Chapter 3 3.1 Avai lable Fea tures The main copy s etting s availab le with thi s machin e are lis ted belo w. For detai ls on their op eration , refer to the pages indicat ed. Copies G 1-si ded co pies (p. 4 -2) G 2in1 co pies (p. 4-13)  Note Availab le only wi th FAX3900 Zoom R a[...]

3.2 Compon ents a nd Their Fu nction s 3 3-3 Before Ma king C opies or Fax ing Chapter 3 3.2 Components and Their Functions Main U nit G FAX290 0/3900 Pape r Feed Casse tte ( opti on) G Capab le of ho lding up to 500 sh eets of pap er. 32 MB Me mory (o ptio n onl y for FA X3900 ) G Incr eases t he mac hine’ s mem ory. B y incr easi ng the machin [...]

3 3.3 Parts Names and The ir Functio ns 3-4 Before Ma king C opies or Fax ing Chapter 3 3.3 Parts Names and T heir Functions Main Unit No. Part Name Descrip tion 1 Docume nt Feeder Tr ay Load the origina ls to be scan ned fa ce up on th is tray. Up to 50 d ocument sh eets can b e loaded a t one time.[...]

3.3 Parts Nam es and Th eir Functi ons 3 3-5 Before Ma king C opies or Fax ing Chapter 3 Inside the Machi ne 2 Docume nt Feeder Cover ( Doc. Feed Cover) Opened when clea ring an original that has b een misfed . 3 Docume nt Guide P late Slide the guide plate to the size of t he orig inals. 4 Document Exit Tray Receives or iginals which ha ve been sc[...]

3 3.3 Parts Names and The ir Functio ns 3-6 Before Ma king C opies or Fax ing Chapter 3 Adjusting th e Angle of the Copy T ray Th e Copy Tray can be adju sted to one of three angles. Adj ust the tray to the a ngle appr opriate for the desire d applicatio n. 1. Norma l operatio n (stan dard posi tion) 2. When ba ck cu rled paper is fed out 3. When c[...]

3.3 Parts Nam es and Th eir Functi ons 3 3-7 Before Ma king C opies or Fax ing Chapter 3 Pape r Feed Casse tte ( opti on) No. Part Name Descrip tion 1 Tray2 Holds up to 500 shee ts of paper .[...]

3 3.4 Contro l Panel 3-8 Before Ma king C opies or Fax ing Chapter 3 3.4 Control Panel Names of Co ntrol Panel Parts and Thei r Functions For FAX3900 @ GHI PORS ABC JKL TUV DEF MNO WXYZ Auto/Photo Zoom Utility Printer Status Paper Ye s Sort No C Fax Copy 123/ABC Stop Panel Reset Start Error 2in1 Scan 1 2 3 4 56 7 8 9 10 11 12 13 14 15 16 17 18 19 2[...]

3.4 Control Panel 3 3-9 Before Ma king C opies or Fax ing Chapter 3 For FAX2900 @ GHI PORS ABC JKL TUV DEF MNO WXYZ Auto/Photo Zoom Utility Printer Status Paper Ye s Sort No C Fax Copy 123/ABC Stop Panel Reset Start Error 1 2 3 4 56 8 9 10 11 12 13 14 15 16 18 19 20 21 22 Memory TX Auto RX Speaker Redial/P ause Function Speed Dial Phone Book Resolu[...]

3 3.4 Contro l Panel 3-10 Before Ma king C opies or Fax ing Chapter 3 No. Part Name Descriptio n 1 [Utility] key Press to enter Utility m ode. For det ails, refer to “Uti lity Mode ” on page 7-2 . 2 [Printer] key Press to enter Printer mode. For det ails, refer to the User M anual for the prin ter contro ller. 3[ ] [ Ö ] key • Press to ad ju[...]

3.4 Control Panel 3 3-11 Before Ma king C opies or Fax ing Chapter 3 20 [Yes] key • Press to validate the setting just m ade. • Press to spe cify the vario us settings. 21 [No]/[C] key • Press to reset the number o f copies to “1”. • Press to clear the v arious setting s. • Press to return to the previo us screen. • Press to spe cif[...]

3 3.4 Contro l Panel 3-12 Before Ma king C opies or Fax ing Chapter 3 Display In dications In Co py mode : In Fax mode : No. Display In dicatio n Descrip tion 1 Document t ype Displays the d ocument t ype curren tly specified fo r the imag e density. 2 Z oom rat io Displ ays the curr entl y sp ecif ie d zoom rat io. 3 Numbe r of copies Disp lays th[...]

3.4 Control Panel 3 3-13 Before Ma king C opies or Fax ing Chapter 3 Symbol list: 3 Time The cur rent time i s displa yed during standby. 4 Resolutio n The setting r esolution i s display ed during standby . 5 Symbol Indicates t he curren tly selected m ode or fu nction setting s. 6 Memory The rem aining memory is d isplay ed during standby. No. Di[...]

3 3.5 Turn ing th e Machin e On/Off Ini tial M ode 3-14 Before Ma king C opies or Fax ing Chapter 3 3.5 Turning the Machine On/Off Initial Mode Turning the Ma chine On/O ff To turn on th e machi ne: § Press th e | (on) si de of t he Power Switch. To turn off the machi ne: § Press th e 2 (off) side of th e Power Switch.  Note Do not turn off th[...]

3.5 Turning the M achine O n/Off Ini tial Mode 3 3-15 Before Ma king C opies or Fax ing Chapter 3 Default Settings When the mach ine is tu rned on , the Initi al mod e screen appea rs in th e Disp lay of the Co ntrol Panel . The Initi al mod e screen appears a t the be ginning of all operatio ns. Fact ory defaul t settings G Numbe r of co pies: 1 G[...]

3 3.6 Usef ul Func tions 3-16 Before Ma king C opies or Fax ing Chapter 3 3.6 Useful Functions Panel Rese tting Press th e [Panel Res et] key to return al l modes and functi ons (zoom ratio, nu mber of copi es, et c.) to their defaul ts. (All selecte d setti ngs are c anceled. )  Tip The [Pa nel Res et] key co mes i n handy fo r cance ling a ll [...]

3.6 Useful Func tions 3 3-17 Before Ma king C opies or Fax ing Chapter 3 Auto Print Start If a d ocument is loade d and t he [Start] key i s presse d during th e peri od after the machi ne has be en turned o n but b efore it is ready to make print, the m achine wi ll automa ticall y star t the print cycl e as soon as it complet es the warm-up cycle[...]

3 3.7 Enteri ng Tex t 3-18 Before Ma king C opies or Fax ing Chapter 3 3.7 Entering Text When sp ecify ing the u ser nam e or pr ogrammin g one-to uch dial keys w ith the recipie nt nam e, letters , acce nted char acters , numbers , and s ymbols ca n be entered. Key operati on: G 10-Key Pa d: Used to e nter numb ers and le tters, sym bols. List of [...]

3.7 Entering Text 3 3-19 Before Ma king C opies or Fax ing Chapter 3 Inpu tti ng E xampl e To enter the nam e “NJ Offi ce” * The c ursor (_) fl ashes a lternately with the ch aracte r at its cu rrent lo cation. Press the [6] key twice. Press the [5] key once. Press the [0] key once. Press the [6] key 3 times. Press the [3] key 7 times. Press th[...]

3 3.7 Enteri ng Tex t 3-20 Before Ma king C opies or Fax ing Chapter 3 Correc ting text and in put precau tions G To era se all e ntered t ext, pre ss the [Pa nel Res et] ke y. G To delet e only part of the entere d text, us e the [ ] and [ ] keys to mov e the cursor (_) to the characte r that you wish to delete, and the n press the [No] key. G To [...]

3.8 Copy Paper 3 3-21 Before Ma king C opies or Fax ing Chapter 3 3.8 Copy Paper Paper Speci fications The f ollowin g table s pecifies the type and si ze of paper to be used with each t ray together with its capaci ty. Precautions for Loadin g Paper G Be sure to obse rve the pa per speci fications (paper ty pe, pap er size, a nd capaci ty) for e a[...]

3 3.8 Cop y Paper 3-22 Before Ma king C opies or Fax ing Chapter 3 Unsuitable Paper The followin g types of pape r should n ot be u sed, othe rwise de creas ed print qu ality , paper m isfeed s, or dam age to the mach ine ma y occ ur. G Overhe ad projec tor trans parencie s that have alre ady be en fed thro ugh the machin e Even if t he tran sparen[...]

3.8 Copy Paper 3 3-23 Before Ma king C opies or Fax ing Chapter 3 Loading Pa per While l oading paper, be sure to obse rve the following precau tions. G If the pa per is curled, fl atten it befor e loading it. G Do no t load so much paper that the top o f the s tack is higher than the ▼ ma rk or ex ceed s the specif ied nu mber of sheet s. G Push[...]

3 3.8 Cop y Paper 3-24 Before Ma king C opies or Fax ing Chapter 3 G When loading envel opes, loa d them with th e flap fac ing down, as show n in th e illu strat ion a t the right.  Note Before lo ading envelope s, pres s them do wn to ma ke sur e that all a ir is remo ved, a nd make sure th at the f olds of th e flaps are firml y pres sed, oth[...]

3.8 Copy Paper 3 3-25 Before Ma king C opies or Fax ing Chapter 3 Loading Pa per into Tra y1 1 Remo ve th e By pas s Tr ay. 2 Load the pap er into the tray so that the front sid e of the paper (the si de facing up wh en the package was unwrap ped) faces up. 3 Slide the p aper gui des again st the edges o f the pa per. H If Legal- size paper is inst[...]

3 3.8 Cop y Paper 3-26 Before Ma king C opies or Fax ing Chapter 3  Note If pap er with a different s ize or ty pe is loa ded, v arious se ttings must be s pecifie d from the “PAPER SOURCE SETUP” menu in the Ut ility mode. If th e setting s are not corre ctly specifie d, pape r size err or may oc cur. For de tails, refer to “Specify ing th[...]

3.8 Copy Paper 3 3-27 Before Ma king C opies or Fax ing Chapter 3 Loading Pa per into the Bypass Tray 1 Load the paper so that the front side of the pa per (the side f acing up wh en the packa ge was unwrap ped) faces up. 2 Slide the p aper gui des again st the edges o f the pa per.  Note When pap er is loa ded in to the Bypa ss Tray, t he pap e[...]

3 3.8 Cop y Paper 3-28 Before Ma king C opies or Fax ing Chapter 3 Loading Pa per into Tra y2 (option) 1 Pull out the dra wer for Tray2. 2 Remo ve the draw er c over, and then pres s down on the pa per- lifting plate u ntil it lo cks into plac e. 3 Load the pap er into the drawer so that t he front side of the paper (th e side fa cing u p when the [...]

3.9 Loading Orig inals 3 3-29 Before Ma king C opies or Fax ing Chapter 3 3.9 Loading Originals Loading O riginals in the Auto Document Fee der The Auto D ocumen t Feeder autom atic ally feeds origin als one pa ge after a nother so that the machi ne ca n scan th e data on each p age. After th e mac hine fini shes scanni ng the da ta, the A uto Docu[...]

3 3.9 Loa ding Orig inals 3-30 Before Ma king C opies or Fax ing Chapter 3 Loading O riginals into the Auto Document Fe eder 1 Place the stack of origi nals face up on the a uto Doc ument Feed er Tray .  Note A maximum of 50 documen t page s can be loaded . Do not loa d so many pa ges that the top of the st ack is hig her than the t mark. Be sur[...]

3.10 C hecking the Mac hine Status 3 3-31 Before Ma king C opies or Fax ing Chapter 3 3.10 Chec king the M achine Sta tus The t otal numb er of pa ges p rinted a nd scann ed si nce this mach ine was installe d can be check ed. Menu Item Descriptio n TOTAL PAGE TOTAL COUNT Displays the total nu mber of p ages pri nted since this machine wa s install[...]

3 3.10 Ch ecki ng th e Machi ne St atus 3-32 Before Ma king C opies or Fax ing Chapter 3 Checking t he “TOTAL PAGE” Counts 1 Press th e [Status] k ey. 2 Press th e [Yes] key. 3 Press th e [ ▼ ] an d [ ▲ ] ke ys to check the “TOTAL COUNT”, “TOTAL SCAN”, “TX PAGES”, o r “RX PAGES” value s. Ye s[...]

3.10 C hecking the Mac hine Status 3 3-33 Before Ma king C opies or Fax ing Chapter 3 Checking th e “TX/RX RESULT” 1 Press the [Status] k ey twice. 2 Pres s the [ Yes] ke y. 3 Pres s the [ ▲ ] and [ ▼ ] ke ys to dis play t he desi red tr ans missio n results to che ck them . H In the tran smis sion res ult screen, “TX” indica tes sent f[...]

3 3.10 Ch ecki ng th e Machi ne St atus 3-34 Before Ma king C opies or Fax ing Chapter 3 To output a report/list 1 Pres s the [S tatus] key 3 ti mes. 2 Press th e [Yes] key. 3 Press th e [ ▲ ] an d [ ▼ ] ke ys to select the report/l ist th at you wis h to print, and the n pres s the [Y es] key. Afte r the specif ied r epor t/li st is print ed, [...]

3.10 C hecking the Mac hine Status 3 3-35 Before Ma king C opies or Fax ing Chapter 3 TX Result Rep ort The d ocument number, re cipie nt name, d ate se nt, startin g time of tran smissi on, number of docum ent pag es, time required, m ode, a nd transm ission re sult a re print ed. RX Result Report The doc ument number, c aller nam e, date rec eive[...]

3 3.10 Ch ecki ng th e Machi ne St atus 3-36 Before Ma king C opies or Fax ing Chapter 3 Memory I mage Print A reduc ed i mage o f the fi rst p age of the d ocument stored in t he mem ory and waiti ng to be sent , in additi on to the d ocument nu mber, ty pe of oper ation being performe d, recipie nt/cal ler name, date, t ime, a nd numbe r of docum[...]

3.11 Print Area 3 3-37 Before Ma king C opies or Fax ing Chapter 3 3.11 Print Area Any part of the i mage w ithin the a rea ind icated be low is not co pied. G A margin 1/4 (at full size) fro m the leadin g edge of the pap er (A) G A margin 1/4 (at full size) fro m the trailin g edge of t he pap er (B) G A margin 1/4 (at full size) on both sid es o[...]

3 3.11 Prin t Area 3-38 Before Ma king C opies or Fax ing Chapter 3[...]

Maki ng Co pies Chapter 4 4 4 Making Copies[...]

4 4.1 Mak ing a Basic Copy 4-2 Maki ng Co pies Chapter 4 4.1 Making a Ba sic Copy The f ollowin g proce dure desc ribes h ow to p lace an or iginal and ma ke a ba sic copy of it. 1 Positio n the or iginal . 2 Select th e paper tra y. H “Selectin g the Pa per” on page 4-4 3 Specify the zo om ratio. H “Spe cifyi ng th e Zoom R atio ” on page [...]

4.1 Maki ng a Bas ic Cop y 4 4-3 Maki ng Co pies Chapter 4 5 Using the 10-Key Pad , enter t he number of co pies to be made. Any number f rom 1 t o 99 can b e enter ed. 6 Press the [Sta rt] key. This wil l start the print cyc le. H To st op the prin t cycle in mid - operation , pres s the [S top] key. H To cancel the prin t job, press the [No] key [...]

4 4.2 Selecti ng the Paper 4-4 Maki ng Co pies Chapter 4 4.2 Selecting the Paper Before m aking a copy, t he tray containi ng the paper t o be used must be s elected . Either a p aper tra y can be selecte d or pap er can be loaded into t he Bypass Tray. Manual Pape r Selection The tray conta ining the paper y ou want to use can be m anually selec t[...]

4.2 Selec tin g the P aper 4 4-5 Maki ng Co pies Chapter 4 Specif ying the Size and Typ e on the Manual Bypa ss Tray 1 Position the ori ginal. 2 Load pa per into the Bypas s Tray. H “Loa din g Pape r int o the B ypa ss Tra y” o n page 3-27 3 The mes sage sh own at th e right appears . Press the [No] key. 4 Pres s the [ ] and [ ] keys until th e[...]

4 4.2 Selecti ng the Paper 4-6 Maki ng Co pies Chapter 4 6 Press th e [ ] and [ ] keys or pres s the [ ] key t o sele ct the size o f paper tha t is loade d. If “CUSTOM” is n ot select ed, continu e with step 10. H If “CUSTOM” i s selec ted, perfor m steps 7 throug h 10.  Note If “OHP” was selected in st ep 4, the onl y paper size s [...]

4.2 Selec tin g the P aper 4 4-7 Maki ng Co pies Chapter 4 7 Using the 10-Key Pad , enter t he width (X) of the paper. H To clear the en tered v alue, press th e [C] ke y.  Note The wi dth can ran ge from 90 mm (3 -1/2) to 216 mm (8 -1/2 ). When enteri ng the pap er size, refer to th e diagr am on the right si de of th e screen to check w hich s[...]

4 4.2 Selecti ng the Paper 4-8 Maki ng Co pies Chapter 4 9 Using th e 10-Key Pad , enter the length (Y ) of the paper.  Note The leng th can ran ge from 140 mm (5-1 /2) to 35 6 mm (14).  Tip Enter t he value by mm us ing the 10-k ey Pad. Refer to the convers ion rate b elow. 1 inch = 25.4 m m 10 Press th e [Yes] key. 11 Make t he othe r nece [...]

4.3 Specify ing th e Zoom Rat io 4 4-9 Maki ng Co pies Chapter 4 4.3 Specifying the Zoom Ratio By spec ifying a zoom rati o, the copy can be en larged or reduced . Zoom Ratio Settings  Note LT: Lette r HL: Half Letter LG: Legal Zoom R atio Se ttings Descri ption Fixed rati os • The following optimum zoom ra tios are available for making copies[...]

4 4.3 Spe cifying the Zoo m Ratio 4-10 Maki ng Co pies Chapter 4 Setting the Zoom Ratio 1 Positio n the or iginal . 2 Press th e [Zoom ] key un til the desir ed fi xed ra tio is select ed. H Each pres s of t he [Zoo m] key change s the s etting. H To spec ify a zoom rati o other than a fi xed ra tio, pre ss the [ ] and [ ] keys until t he des ired [...]

4.4 Adjusti ng the Image D ensity 4 4-11 Maki ng Co pies Chapter 4 4.4 Adjusting the Image Density The imag e densit y setting ca n be adjus ted in two broa d modes, “Tex t” and “Photo ”. Image Den sity Settin g G Text mode: The ima ge den sity can be adj usted ei ther aut omatical ly (Auto) or manua lly in nine st eps. H The i mage den sit[...]

4 4.4 Adjus ting t he Image D ensity 4-12 Maki ng Co pies Chapter 4 H Each pres s of t he [A uto/ Phot o] key ch anges the setti ng as shown at the right. If Text m ode is s elect ed, “TEXT” is di splay ed. If the Auto setti ng is sel ected, “[A]” is di splayed . If Phot o mode is selecte d, “PHOTO” is displa yed.  Note In the Pho to[...]

4.5 Maki ng 2in1 Copies (Av ailab le only wi th FAX390 0) 4 4-13 Maki ng Co pies Chapter 4 4.5 Making 2in1 Copies (Availa ble only wi th FAX3900) Two sh eets o f singl e-side d docume nts ca n be c opied onto one dou ble-si ded sh eet. Specif ying Settings fo r 2in1 Copi es 1 Position the ori ginal.  Note Be sure to posi tion the docume nts as s[...]

4 4.6 F inishing Copi es 4-14 Maki ng Co pies Chapter 4 4.6 Finishing Copies When pri nting two or more s ets, eac h set can be printed (sorted) in order.  Note In order t o sort t he printed pages, th e Auto Doc ument Fe eder is req uired. Finis hin g meth ods G Non-Sort: The cop ies ar e stacke d on to p of each ot her as they a re made. G Sor[...]

4.6 Finishin g Copies 4 4-15 Maki ng Co pies Chapter 4 Specif ying Sorting 1 Load the origin als in th e Auto Docum ent Feede r. 2 Press the [Sort] key , and then check that the in dicat or lights up.  Note If the Sort indic ator is n ot lit, the Non-Sort settin g is sele cted. 3 Make t he oth er nec essar y sett ings. H “Selectin g the Paper [...]

4 4.6 F inishing Copi es 4-16 Maki ng Co pies Chapter 4[...]

Faxing Chapter 5 5 5 Faxing[...]

5 5.1 Dialing 5-2 Faxing Chapter 5 This m achine i s a G3 fa x. Faxes can o nly be s ent or recei ved wi th this m achin e if the r ecipient’ s or s ender’s m achine c omplies with th e G3 sta ndard. 5.1 Dialing The recipient’ s fax number c an be d ialed us ing an y of the s even different di aling method s des cribed be low.  Using Direc[...]

5.1 Dialing 5 5-3 Faxing Chapter 5 § If the ma chine is conn ected to a PBX li ne and the outsi de line a ccess number h as be en speci fied in the com municati on set tings (p. 7 -69), enter “#” to d ial the o utside li ne acces s numbe r autom atically . 5 Press the [Start] k ey to beg in scann ing an d sendin g the fa x. To fax us ing one-t[...]

5 5.1 Dialing 5-4 Faxing Chapter 5 5 Press th e [Start] key . The mac hine automatic ally starts scanni ng the do cumen t and sendin g the fa x.[...]

5.1 Dialing 5 5-5 Faxing Chapter 5 To fax us ing spee d dialing If sp eed dial numbers h ave a lready be en prog rammed, th e fax numbe r of a recipie nt can be sp ecified qu ickly by entering the correspo nding spee d dial numbe r. For de tails on programmi ng sp eed dial n umbe rs, refer to “Specify ing the Se tting fo r “SPEED DIAL”” o n[...]

5 5.1 Dialing 5-6 Faxing Chapter 5 To fax us ing group d ialing If o ne-touch dial keys ha ve a lready be en pro grammed with a group of fa x numbe rs, the fax num bers of al l recipi ents in the group can be spe cified by pre ssin g just the corresp onding one-touc h dial key. For de tails on programmi ng one -touch dia l key s with a grou p of fa[...]

5.1 Dialing 5 5-7 Faxing Chapter 5 To fax us ing chain dialing Faxe s can be sent t o recipie nts tha t are s pecified using an y combi nation of one- touch d ial ke ys, spe ed dial nu mbers , direct i nput usin g the 1 0-Key Pad, a nd the [Redia l] key. As an ex ample, th e foll owing p rocedu re describ es how to speci fy reci pients u sing one-t[...]

5 5.1 Dialing 5-8 Faxing Chapter 5 To fax us ing program dialing (Available onl y with FAX390 0) If on e-touch di al ke ys have alread y been pro grammed with fax numbers and a trans missio n/receptio n func tion (suc h as tim er trans mission or pollin g rece ption), that function can be carried o ut by p ressing j ust th e correspo nding one-touc[...]

5.1 Dialing 5 5-9 Faxing Chapter 5 To fax us ing the ph one book The p hone book cont ains all program med one- touch d ialing a nd spe ed dia ling numbers , allowin g you to searc h for and s elect th e reci pient tha t you w ish to s end the f ax to. 1 Press the [Fax] key to enter Fax mode . 2 Load the documen t into the Auto Doc ument Fee der. 3[...]

5 5.1 Dialing 5-10 Faxing Chapter 5 To search the phon e book 1 Press th e [Phone Boo k] key . 2 Usin g the [ ] and [ ] ke ys, select “SEARCH”, and then pres s the [Yes] key. A screen app ears, allow ing you to enter the text to be searched for. 3 Using th e 10-Key Pad , enter the first few c haracters of the name prog ramme d fo r the d esir e[...]

5.1 Dialing 5 5-11 Faxing Chapter 5 7 Using the [ ] and [ ] keys, select the de sired re cipie nt. H If the des ired re cipient n ame does no t appea r in the se arch resu lts, p ress th e [No ] key twice to return t o the screen a llowing you to enter th e sea rch text, and th en try searchi ng for d ifferent tex t. 8 Press the [Start] key to begi[...]

5 5.2 T ransmis sion Settin gs 5-12 Faxing Chapter 5 5.2 Transmis sion Settings Adjusting th e Fax Res olution Selecti ng on e of the foll owing r esolu tions to matc h the ty pe o f docum ent to be faxed (docum ents con tainin g a lot of small print, deta iled i llustrati ons, o r photos) w ill prod uce a sha rper res ult. To speci fy the res olut[...]

5.3 Basic Faxin g 5 5-13 Faxing Chapter 5 5.3 Basic Fa xing To fax us ing the Auto Document Fee der 1 Pres s the [ Fax] k ey. The mac hine ente rs Fax mode, and t he fax sc reen appe ars. 2 Load the documen t to be faxed into the Auto Docum ent Fee der. H Adjust th e Documen t Guide Plates to fit the size of the docu ment. H Load the docum ent face[...]

5 5.3 B asic Faxing 5-14 Faxing Chapter 5  To can cel the tr ansm iss ion: If yo u wish to cance l a scann ed doc ument qu eued fo r transmi ssion or a fax waiting to be rediale d, select “CANCEL RESERV.” fro m the “FUNCTION” men u (p. 6-20).  Abou t re dia ling : While f axing , if th e recipie nt’s fax mac hine is busy or does not[...]

5.4 Checki ng Transmis sion Resu lts 5 5-15 Faxing Chapter 5 5.4 Checking Transmission Results The t ransmiss ion re sult info rmatio n for a max imum of 60 se nt and r eceived docume nts is saved . To ch eck the tr ansmission result 1 Press the [Status] k ey. 2 Pres s the [ ] ke y. 3 Pres s the [ Yes] ke y. 4 Using the [ ] and [ ] keys, dis play t[...]

5 5.4 Chec king Transmis sion Re sults 5-16 Faxing Chapter 5[...]

Fax Tr ansm ission/Rec eption Me thods Cha pter 6 6 6 Fax Transmis- sion/Reception Methods[...]

6 6.1 Tra nsmiss ion Metho ds 6-2 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 6.1 Transmission Methods Memory T ransmiss ion With me mory t ransm ission, the docum ent is scanne d, then sto red in the me mory for tra nsmiss ion (queu ed tr ansmiss ion). Memory transmi ssion is sele cted a s the defa ult tran smissi on mo de. For deta ils o n [...]

6.1 Transmis sion Met hods 6 6-3 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 5 Using the 10-Key Pad , enter t he fax num ber of t he reci pient. H The fax numbe r of a pr eviousl y programm ed rec ipient ca n also be spec ified. Refe r to “Dia ling” on page 5-2 . 6 Press the [Start] k ey to beg in scann ing an d sendin g the fa x. H To st[...]

6 6.1 Tra nsmiss ion Metho ds 6-4 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Manual Trans mission If the machin e is con nected to a telep hone a nd the sa me lin e is use d for phoni ng and fa xing, t he docume nt can si mply be sent af ter talking with the recipient over the phone. This is useful, for example , if you wis h to tell the rec[...]

6.1 Transmis sion Met hods 6 6-5 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 To send a fax ma nually 1 Load the documen t into the Auto Doc ument Fee der. 2 If neces sary, change th e “Reso lution ” settin g (p. 5-12). 3 Pick up the tel ephone rec eive r. H Chec k that the d ial tone can be heard. 4 Specify the fax nu mber o f the reci pi[...]

6 6.1 Tra nsmiss ion Metho ds 6-6 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Batch Transmis sion Multip le doc uments c an be sto red in th e memory and fa xed togeth er at a s pecifie d time. In order to us e this f unction, th e correspo nding Uti lity m ode functi on must firs t be use d to pro gram a one -touch dial key with th e batch t[...]

6.1 Transmis sion Met hods 6 6-7 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Broadcast Tra nsmission The sam e docum ent ca n be sent to mul tiple recipient s at on e time. A maxim um of rec ipien ts can be spec ified for th e sam e transm ission a s foll ows. H FAX3900: 2 74 (64 f or one-touc h dial, 20 0 for s peed dial , 10 for full dial )[...]

6 6.1 Tra nsmiss ion Metho ds 6-8 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 5 Specify the fax n umber of th e reci pient. Repea t the appro priate o peratio ns desc ribed b elow un til all rec ipien ts have been sp ecifi ed. H When us ing the one-touch dial keys: Press the one-to uch dial key prog ramme d wit h the d esire d fax n umber. Pr[...]

6.1 Transmis sion Met hods 6 6-9 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 7 To check the reci pients, pre ss the [Yes] key. H If you do not w ish to ch eck the recipie nts, skip to ste p 9. 8 The reci pients specifi ed in ste p 5 are d isplaye d in t he order th at they were select ed. Chec k the r ecip ient , and t hen pres s the [Y es] k[...]

6 6.1 Tra nsmiss ion Metho ds 6-10 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Timer Trans mission A docum ent ca n be sca nned and stored in the memory to be se nt at a specifi ed time. T his fu nction is conveni ent for sendi ng docum ents wi th a la rge numbe r of page s at dis counte d callin g time s.  Note The t ime is set f or a 24-[...]

6.1 Transmis sion Met hods 6 6-11 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 To fax us ing timer tra nsmission 1 Position the do cume nt to be fax ed. 2 If neces sary, change th e “Reso lution ” settin g (p. 5-12). 3 Pres s the [F uncti on] ke y. 4 Press th e [2] key from the 10-Key Pad. or Pres s the [ Functi on] ke y twi ce to select ?[...]

6 6.1 Tra nsmiss ion Metho ds 6-12 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Mailbox Transmissio n The fax can b e sent to a recip ient’s m ailbox. This is perfe ct for send ing an importan t docu ment to a speci fic perso n.  Note Mailbo x tr ansmiss ion is c ompa tible wi th F co de tran smissi on. Ma chine s compa tible wi th F co d[...]

6.1 Transmis sion Met hods 6 6-13 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 5 Specify the recip ient, a nd then pres s the [Y es] ke y. H Refer to “Dia ling” on pa ge 5-2 . A scre en appe ars, allowi ng yo u to specif y the m ailbo x ID. 6 Using the 10-Key Pad , enter t he mailbo x ID of t he reci pient. H Enter the ma ilbox ID (SUB) (2[...]

6 6.1 Tra nsmiss ion Metho ds 6-14 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Relay Initi ation Tran smission Docu ments ca n be s ent from th is ma chine (tra nsmit ting stati on) to a nother fax machin e (act ing a s a rel ay stat ion) , whic h th en send s the d ocume nts to multi ple recipie nts (re ceiving statio ns). By rel aying the d[...]

6.1 Transmis sion Met hods 6 6-15 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 4 Press th e [7] key from the 10-Key Pad. or Press the [F unctio n] key 7 time s to select “RELAY INITIATE”, and then press the [Yes] key. 5 Specify the relay statio n, and then pres s the [Y es] ke y. H Refer to “Dia ling” on pa ge 5-2 . A scre en appe ars,[...]

6 6.1 Tra nsmiss ion Metho ds 6-16 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Relay Broadc ast Transmis sion (Ava ilable only w ith FAX3900) If thi s machi ne is specifi ed as a relay st ation, it can rec eive documen ts sent from anot her fax ma chine (transmi tting stati on), the n send th e docu ments to multi ple recipie nts (re ceiving [...]

6.1 Transmis sion Met hods 6 6-17 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Polling Trans missio n Docum ents sc anned an d save d in the m emory c an be re trieved b y the re cipient.  Note Polling tran smis sion is compa tible with F code transmissi on. A maxim um of 30 pollin g trans missio ns ca n be pr ogrammed . If the memory is fu[...]

6 6.1 Tra nsmiss ion Metho ds 6-18 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 5 Usin g the [ ] and [ ] ke ys, select either “SING LE” or “MULTI”, an d then press the [Yes] key. H To allow only o ne pol ling transmi ssion req uest, then de lete the d ocume nt from the memory , sele ct “SINGLE”. H To allow multip le pol ling t rans[...]

6.1 Transmis sion Met hods 6 6-19 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 To delete a docum ent from the po lling trans mission setup 1 Pres s the [F uncti on] ke y. 2 Press th e [5] key from the 10-Key Pad. or Press the [F unctio n] key 5 time s to select “POLLING T X”, and th en pres s the [Y es] ke y. If pol ling tr ansmiss ion has[...]

6 6.1 Tra nsmiss ion Metho ds 6-20 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Canceling (Deleting) a Doc ument Queu ed in the Memory for Tra nsmission Of the d ocume nts st ored in the memor y and w aiting to be sen t, a spe cific do cumen t can be selec ted and d eleted . To c ancel a qu eued doc ument 1 Press th e [Functio n] key. 2 Press [...]

6.1 Transmis sion Met hods 6 6-21 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 M.B. TX : Mailbox transmi ssion POLL-TX: Po lling transmis sion POLL-RX: Pollin g rece ption RELAY: R elay ini tiation transmi ssion FORWARD: Fax forwarding H To check the recipien t of the currentl y display ed transmis sion job , press the [ ] key. After c heckin [...]

6 6.2 R ecepti on Me thod s 6-22 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 6.2 Reception Methods Manual Rece ption This m achin e normall y rece ives fax es au tomatica lly. Ho wever, i f a tele phone is connec ted an d the sam e line is used for phonin g and faxing, th e docu ment can simpl y be rece ived after talki ng with t he cal ler o[...]

6.2 Recepti on Method s 6 6-23 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Mailbox Rece ption If ma ilbox nu mbers an d F cod es (mail box IDs an d passw ords) hav e alrea dy been progra mmed on th is ma chine , this funct ion ca n be use d to rece ive only t hose fa xes with a n identic al ma ilbox ID an d pas sword spec ified by the ca ller[...]

6 6.2 R ecepti on Me thod s 6-24 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Polling Rec eption Usin g polling recep tion, docu ments set up i n other fax ma chines can be received .  Note Polling recept ion is co mpati ble with F code tra nsmiss ion. To receiv e a fax using pol ling rece ption 1 Press th e [Functio n] key. 2 Press th e [6[...]

6.2 Recepti on Method s 6 6-25 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 5 Using the 10-Key Pad , enter t he polling ID (20 d igits or less), a nd then press the [Yes] key. 6 Using the 10-Key Pad , enter t he password (20 di gits or less), an d then press the [Yes] key. 7 To spec ify mult iple fa x numbe rs, repeat s teps 3 thro ugh 6. H If[...]

6 6.3 Us ing F cod es 6-26 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 6.3 Using F codes This m achin e is com patible F code transm issions . F codes are m ailbox fu nctions , such as “SUB” (sub -addresse s), “SEP” (sele ctive pollin g), “SID” an d “PWD” (passwo rds), regul ated by th e G3 sta ndards of t he ITU- T (In ternat[...]

6.3 Usin g F co des 6 6-27 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Using Mai lboxes Specify ing mail boxes: Mailbo xes can be us ed if they are se t up usin g the c orrespond ing Util ity mode functio n. Refer to “M ailbox R eceptio n” on p age 6-23 . F code mai lbox transm issi on/rece ption: A maxim um of 5 m ailbo xes can be set up[...]

6 6.3 Us ing F cod es 6-28 Fax Tr ansm ission/Rec eption Me thods Cha pter 6 Specifying F codes When sending faxe s F codes can be speci fied whe n the 10-Ke y Pad i s being u sed to en ter the f ax number of a rec ipient w hile se nding a fax. 1 Using th e 10-Key Pad , enter the fax numbe r of the recipient . 2 Press th e [ ] key, and then use the[...]

Using the Utilit y Mode Chapte r 7 7 7 Using the Utility Mode[...]

7 7.1 Util ity Mode 7-2 Using the Utilit y Mode Chapte r 7 7.1 Utility Mode There are fiftee n menu s in the U tili ty mode. No. Name Descriptio n 1 M ACHINE S ETTING Used to specify se ttings fo r the mach ine’s ope rating env ironme nt. 2 PAPER SOURCE SETUP Used to spe cify the size an d type of pa per loaded in Tray1. In addition, auto tray sw[...]

7.2 Specify ing th e Machine S ettings 7 7-3 Using the Utilit y Mode Chapte r 7 7.2 Specifying the Ma chine Settings From the “MAC HINE SETT ING” menu, var ious se ttings for the m achine’s operati ng environ ment can be sp ecified. Refer to th e foll owing ta ble fo r details o n each functio n. No. Name Description 1 AUTO PANEL RESET Whethe[...]

7 7.2 S pecifyin g the Mac hine Se ttings 7-4 Using the Utilit y Mode Chapte r 7 Selecting the “MACHI NE SETTING” menu 1 Press th e [Utilit y] key. “MACHINE SETTING” appea rs. 2 From the 10-Key Pad, press the key ([1] to [7]) fo r the MACHINE SETTI NG functio n that you wish to s et. H The MACHINE SETT ING functi ons are as follows: 1 AUTO [...]

7.2 Specify ing th e Machine S ettings 7 7-5 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “AUTO PANEL RESET” 1 Select th e “AUTO PANEL RESET”. H Refer to “Spe cifying the Ma chine Settings . 2 Pres s the [ ] and [ ] ke ys to select either “ON” or “OFF”, and then press the [Yes] key. If “OFF” wa s selected, “[...]

7 7.2 S pecifyin g the Mac hine Se ttings 7-6 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “ENERGY SAVE MODE” 1 Select the “ENERGY SAVE MODE”. H Refer to “Spe cifying the Ma chine Settings . 2 Use the 10- Key Pad to spec ify the desir ed len gth o f time until the machi ne enters En ergy Save mode.  Tip The time r can[...]

7.2 Specify ing th e Machine S ettings 7 7-7 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “DENSITY ” 1 Select th e “DENSITY”. H Refer to “Spe cifying the Ma chine Settings . 2 Pres s the [ ] and [ ] ke ys to select either “Mode 1” or “Mode 2”. 3 Pres s the [ Yes] ke y. A uto/Photo[...]

7 7.2 S pecifyin g the Mac hine Se ttings 7-8 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “PRINT DENSITY” 1 Select the “PRI NT DENSITY”. H Refer to “Spe cifying the Ma chine Settings . 2 Press th e [ ] and [ ] keys to select one of the se ven p rint density leve ls betw een “LIGH T” and “DARK”. 3 Press th e [Yes[...]

7.2 Specify ing th e Machine S ettings 7 7-9 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “LCD CONTRAST” 1 Select the “LCD CONTRAST”. H Refer to “Spe cifying the Ma chine Settings . 2 Pres s the [ ] and [ ] ke ys to select one of the fou r display contras t leve ls betw een “LIGHT” and “DARK”. 3 Pres s the [ Yes] [...]

7 7.2 S pecifyin g the Mac hine Se ttings 7-10 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “BUZZER VOLUME” 1 Select the “BUZZER VOLUME”. H Refer to “Spe cifying the Ma chine Settings . 2 Press th e [ ] and [ ] keys to set the buzze r volume to “HIGH”, “LOW” or “OF F”. 3 Press th e [Yes] key. A uto/Photo 6[...]

7.2 Specify ing th e Machine S ettings 7 7-11 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “INITIAL MODE” 1 Select th e “INITIAL MODE”. H Refer to “Spe cifying the Ma chine Settings . 2 Pres s the [ ] and [ ] ke ys to select either “COPY” or “FAX”. 3 Pres s the [ Yes] ke y. A uto/Photo 7[...]

7 7.3 Setting Up the Pa per Sources 7-12 Using the Utilit y Mode Chapte r 7 7.3 Setting Up the Paper Sources From the “PAPER SOURCE SETUP” menu, the variou s settings f or each paper tray can be s pecifi ed. Selecting the “PAPER SOURCE SETUP” menu 1 Press th e [Utilit y] key twi ce. “PAPER SOURCE SETUP” appears . 2 From the 1 0-Key Pad,[...]

7.3 Setting Up the Paper Sources 7 7-13 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “TRAY1 PAPER” 1 Select th e “TRAY1 PAPER”. H Refer to “Sett ing Up the Pa per Sou rces . 2 Pres s the [ ] and [ ] keys until th e type of p aper lo aded is select ed. 3 Pres s the [ Yes] ke y. A uto/Photo[...]

7 7.3 Setting Up the Pa per Sources 7-14 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “TRAY SETTING” 1 Select th e “TRAY SETTING”. H Refer to “Set ting Up the Paper Sou rces . 2 Press th e [ ] and [ ] keys to select a tray .  Note A tra y can be sel ected onl y if the opti onal Pa per Feed Cassette is in stalled. 3 Pr[...]

7.4 Specify ing Admi nistrativ e Settings (“ADMIN. M ANAGEMENT” men u) 7 7-15 Using the Utilit y Mode Chapte r 7 7.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” menu) From the “ADMIN. MANAGEM ENT” menu, v arious fun ctions fo r contro lling the use of the m achine c an be set . In orde r to set an “ADMIN. MANAGEM ENT” fu[...]

7 7.4 Spec ifying Adm inistrati ve Sett ings (“ADMIN. MANAGEMENT” m enu) 7-16 Using the Utilit y Mode Chapte r 7 To selec t the “ADMIN. MANAGEMENT” menu 1 Press th e [Utilit y] key th ree times . “ADMIN. MANAGEMENT” appears . 2 Press th e [Yes] key. 3 Using the 10-Key Pad, en ter the 6- digit adm inistrato r acces s number, and then pre[...]

7.4 Specify ing Admi nistrativ e Settings (“ADMIN. M ANAGEMENT” men u) 7 7-17 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “REMOTE MONITOR” 1 Select the “ADM IN.MANAGEMENT”. 2 Pres s the [ ] and [ ] ke ys to select either “LI MITED” or “FULL” or “OFF”. 3 Pres s the [ Yes] ke y. H If “LIMITED” o r “OFF?[...]

7 7.5 Spec ifying Cop y Settings 7-18 Using the Utilit y Mode Chapte r 7 7.5 Specifying Copy S ettings When the mac hine is tu rned on or the [Panel Re set] key is press ed, the mach ine is automa ticall y reset to its initi al mo de. By changing the de fault setti ngs, you can change the initi al mode. Re fer to the followi ng table for the defau [...]

7.5 Specifyin g Copy Settings 7 7-19 Using the Utilit y Mode Chapte r 7 Selecting t he “COPY SETTI NG” menu 1 Press the [Utilit y] key fo ur times. “COPY SETTING” appea rs. 2 From the 1 0-Key Pa d, press th e key ([1] to [5]) for th e COPY SETTING fu nction that you wish to s et. H The COPY SETT ING functi ons are as follows: 1 PAPER PRIORI[...]

7 7.5 Spec ifying Cop y Settings 7-20 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “PAPER PRIORITY” 1 Select the “COPY SET TING”. H Refer to “Spe cifying C opy Settings . 2 Press th e [ ] and [ ] keys to select either “TRAY1” or “TRAY2”  Note If op tional Tray 2 is not installe d, the botto m sc reen show n at[...]

7.5 Specifyin g Copy Settings 7 7-21 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “DENSITY PRIORIT Y” 1 Select the “DENSIT Y PRIORITY”. H Refer to “Spe cifying Co py Settings . 2 Pres s the [ ] and [ ] ke ys to select either “AUTO ”, “MANUAL” or “PHOTO”. 3 Pres s the [ Yes] ke y. A uto/Photo[...]

7 7.5 Spec ifying Cop y Settings 7-22 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “DENSITY LEVEL (A)” 1 Select th e “DENSITY LEVEL (A)”. H Refer to “Spe cifying C opy Settings . 2 Press th e [ ] and [ ] keys to select one of the three p rint density leve ls betw een “LIGH T” and “DARK”. 3 Press th e [Yes] key. A[...]

7.5 Specifyin g Copy Settings 7 7-23 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “DENSITY LEVEL (M )” 1 Select th e “DENSITY LEVEL (M)”. H Refer to “Spe cifying Co py Settings . 2 Pres s the [ ] and [ ] ke ys to select one of th e nine p rint den sity levels between “LIGH T” and “DARK”. 3 Pres s the [ Yes] ke y. [...]

7 7.5 Spec ifying Cop y Settings 7-24 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “OUTPUT PRIORITY” 1 Select the “OUTPUT PRIORITY”. H Refer to “Spe cifying C opy Settings . 2 Press th e [ ] and [ ] keys to select either “NON” or “SORT”. 3 Press th e [Yes] key. A uto/Photo[...]

7.6 Setting Up the Fa x Regis tration 7 7-25 Using the Utilit y Mode Chapte r 7 7.6 Sett ing Up the Fax Re gistration From the “ FAX REG ISTRATION” m enu, vario us settin gs can be speci fied in order to take advan tage of this mac hine’s m any fax functi ons. No. FAX REGISTRATION C haracter istic/D escripti on 1 ONE- TOUCH DIAL This function[...]

7 7.6 S etting Up the Fax R egistrat ion 7-26 Using the Utilit y Mode Chapte r 7 Selecting the “FAX REGISTRATION” menu 1 Pres s the [U tili ty] key si x time s. “FAX REGISTRATION” appe ars. 2 From the 10-Key Pad, press the key ([1] throu gh [7]) for the “FAX REGISTRATIO N” function that yo u wish to set. H The “FAX REG ISTRATION” fu[...]

7.6 Setting Up the Fa x Regis tration 7 7-27 Using the Utilit y Mode Chapte r 7 Setting Up O ne-Touch Diali ng (“ONE-TO UCH DIAL” funct ion) If the one-touch dial keys are programm ed with f ax numbe rs, the recipien t can b e specif ied ea sily and accu rately with out the need t o manuall y ente r the numb er using t he 10-Ke y Pad. The f oll[...]

7 7.6 S etting Up the Fax R egistrat ion 7-28 Using the Utilit y Mode Chapte r 7 number, and the n skip to step 10. H If you w ish to chan ge the fa x number, p ress th e [No] key , and then en ter the correct n umber. H For detai ls on F c odes (SUB and SID), refer to “Using F code s . 7 Press th e [ ] key, and then use the 10-Ke y Pad to en ter[...]

7.6 Setting Up the Fa x Regis tration 7 7-29 Using the Utilit y Mode Chapte r 7 To ch ange/delete a programm ed one-touch dial ke y 1 Select the “F AX REGISTRATION”. H Refer to “Sett ing Up t he Fax R egistratio n . 2 Press th e [1] key from the 10-Key Pad to select “ONE-TOUCH DIAL”. 3 Press the one-to uch dial key t hat you wish to c han[...]

7 7.6 S etting Up the Fax R egistrat ion 7-30 Using the Utilit y Mode Chapte r 7 dialing or p rogram dialing , a confi rmation m essage appe ars, ask ing whether or not to chan ge the co rrespondi ng setti ngs program med in gr oup dialin g or prog ram di ali ng. If the [Ye s] key is pre ssed, the c orrespo nding sett ings pro grammed i n group dia[...]

7.6 Setting Up the Fa x Regis tration 7 7-31 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “SPEED DIAL” If sp eed dial numbers a re pr ogramme d with fa x numbers , the re cipie nt can be specif ied ea sily and accu rately with out the need t o manuall y ente r the numb er using t he 10-Ke y Pad. The f ollowin g is the m aximum [...]

7 7.6 S etting Up the Fax R egistrat ion 7-32 Using the Utilit y Mode Chapte r 7 and t hen skip to ste p 10. H If you w ish to chan ge the fa x number, p ress th e [No] key , and then en ter the correct n umber. H For detai ls on F c odes (SUB and SID), refer to “Using F code s . 7 Press th e [ ] key, and then use the 10-Ke y Pad to en ter the SU[...]

7.6 Setting Up the Fa x Regis tration 7 7-33 Using the Utilit y Mode Chapte r 7 To ch ange/delete a progr ammed spe ed dial n umber 1 Select the “F AX REGISTRATION”. H Refer to “Sett ing Up t he Fax R egistratio n . 2 Press th e [2] key from the 10-Key Pad to se lect “SPEED DIAL”. 3 Using the 10-Key Pad , enter t he speed di al numbe r th[...]

7 7.6 S etting Up the Fax R egistrat ion 7-34 Using the Utilit y Mode Chapte r 7 6 Chang e the fax numbe r, F codes (SUB and SID), and modem speed a s desire d. H For detai ls on making change s, refer to “En tering Text . H For detail s on chan ging th e F codes (SUB and SID) or m odem sp eed, refer to p. 7-27 . 7 When you are fi nishe d makin g[...]

7.6 Setting Up the Fa x Regis tration 7 7-35 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “GROUP DIAL” A single on e-touc h dial key ca n be progra mmed wit h a maximum of 50 different fax numbers as one g roup. Pro gramming a one -touch dial key with a g roup of fax numbers is conven ient whe n docum ents are fre quentl y sent[...]

7 7.6 S etting Up the Fax R egistrat ion 7-36 Using the Utilit y Mode Chapte r 7 numbers can b e speci fied as on e group . H With grou p dial ing, a one -touch dial key progra mmed w ith a group can b e specif ied. In that case , the n umber of fa x num bers p rogrammed in the specif ied on e-touch di al key (group di al key ) is adde d. 7 When yo[...]

7.6 Setting Up the Fa x Regis tration 7 7-37 Using the Utilit y Mode Chapte r 7 group nam e is display ed. (Cont inue wit h step 6.) H If “DELETE” was sel ected, th e group dialing s etting s are del eted an d the “SELECT REGIST.KEY” scree n appea rs again. 6 If you wish to chan ge the n ame o f the group , enter the new nam e, and t hen pr[...]

7 7.6 S etting Up the Fax R egistrat ion 7-38 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “PROGRAM DIAL” (Ava ilable only with FAX3900) If on e-touch di al ke ys have been p rogrammed with fax numbers and a trans missio n/receptio n func tion, that funct ion ca n be c arried out by pre ssing j ust the corresp onding one-touc [...]

7.6 Setting Up the Fa x Regis tration 7 7-39 Using the Utilit y Mode Chapte r 7 5 Follow the inst ruction s for th e selec ted func tion. H “To fax u sing b roadca st transm ission H “To f ax usi ng time r tr ansmis sion H “To fax u sing mai lbox t ransm ission H “To fax u sing re lay initi ation tran smissi on H “To recei ve a fa x using[...]

7 7.6 S etting Up the Fax R egistrat ion 7-40 Using the Utilit y Mode Chapte r 7 displa yed in order. (Co ntinue w ith step 6.) H If “DELET E” was sele cted, the program d ialin g setting s are deleted a nd the “SELECT REGIST.KEY” app ears agai n. 6 To de lete the d ispla yed recip ient, press t he [No ] key. To keep the di splayed recipien[...]

7.6 Setting Up the Fa x Regis tration 7 7-41 Using the Utilit y Mode Chapte r 7 5 Using the [ ] and [ ] keys, select either “EDIT” o r “DELETE”, and t hen press the [Ye s] key. H If “EDIT” was s elected, the programm ed tran smissi on time is disp layed. (Con tinue w ith step 6.) H If “DE LETE ” was sel ected , the p rogr am dia lin[...]

7 7.6 S etting Up the Fax R egistrat ion 7-42 Using the Utilit y Mode Chapte r 7 2 Press th e [4] key from the 10-Key Pad to sele ct “PROGRAM DIAL”. 3 Press the one-to uch dial key ([61] through [6 4]) progr ammed with the mailbo x tr ansmiss ion that you wish to c hange or d elete. 4 Press th e [No] key. 5 Usin g the [ ] and [ ] ke ys, select [...]

7.6 Setting Up the Fa x Regis tration 7 7-43 Using the Utilit y Mode Chapte r 7 10 To chan ge the passwo rd, pres s the [No ] key, an d then use the 10 - Key Pad to enter t he new pas sword. 11 Pres s the [ Yes] ke y. Other pro gram d ialing s ettings c an be changed. 12 Press th e [No] key to return to th e “FAX REGISTRATION” menu. To change /[...]

7 7.6 S etting Up the Fax R egistrat ion 7-44 Using the Utilit y Mode Chapte r 7 6 To de lete the d ispla yed recip ient, press t he [No ] key. To keep the di splayed recipien t, pres s the [Yes] ke y. H To add a recipi ent, in the screen containin g “Fin. =START”, sp ecify a recipie nt using the one -touch dial ke ys or the sp eed dial numb er[...]

7.6 Setting Up the Fa x Regis tration 7 7-45 Using the Utilit y Mode Chapte r 7 5 Using the [ ] and [ ] keys, select either “EDIT” o r “DELETE”, and t hen press the [Ye s] key. H If “EDIT” was s elected, the specifi ed recipi ent is display ed. (Contin ue with step 6.) H If “DE LETE ” was sel ected , the p rogr am dia ling se ttin g[...]

7 7.6 S etting Up the Fax R egistrat ion 7-46 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “BATCH TX” If the batch tran smis sion set ting (tra nsmiss ion tim e) is sp ecifie d for a one-t ouch d ial key pro grammed with rec ipient fax numb ers, mult iple d ocuments can be stored i n the mem ory and s ent out to gether at the [...]

7.6 Setting Up the Fa x Regis tration 7 7-47 Using the Utilit y Mode Chapte r 7 dialing , program dialing , or not registered fax nu mber, or not program med a t all? § An error messag e appea rs. 4 Using the 10-Key Pad , enter t he desired transmis sion time, and then press the [Yes] key. 5 Press th e [No] key to return to th e “FAX REGISTRATIO[...]

7 7.6 S etting Up the Fax R egistrat ion 7-48 Using the Utilit y Mode Chapte r 7 2 For FAX390 0: Press the [5] key from the 10-Key Pad, to s elect “BATCH TX”. H For FAX2900 : Press the [4] key from th e 10-Key Pa d, to select “BATCH TX 3 Press th e one-to uch dial key prog ramme d wit h the b atch trans missio n setti ng that yo u wish to cha[...]

7.6 Setting Up the Fa x Regis tration 7 7-49 Using the Utilit y Mode Chapte r 7 To delete the batc h transmissio n setting 1 Select the “F AX REGISTRATION”. H Refer to “Sett ing Up t he Fax R egistratio n . 2 For FAX3900 : Press the [5] ke y from the 10-Key Pad, to sel ect “BATCH TX”. H For FAX2900 : Press the [4] key from th e 10-Key Pad[...]

7 7.6 S etting Up the Fax R egistrat ion 7-50 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “MAILBOX” Mailbo x IDs mu st first b e specifie d in orde r to receive fa xes w ith mailb ox rece ption only if the mailb ox ID sent by the call er matches the mailbo x ID set on this mach ine.  Note A mailb ox ID ca nnot be th e same[...]

7.6 Setting Up the Fa x Regis tration 7 7-51 Using the Utilit y Mode Chapte r 7 5 Usin g the 10-K ey Pa d, e nter the 4 - digit pa ssword , and t hen press the [Yes] key. H The pass word ca n be set t o any num ber be tween 00 00 and 999 9. H If you wish to cha nge the pa ssword, press the [No] key, and the n enter the new pa ssword. H If no pas sw[...]

7 7.6 S etting Up the Fax R egistrat ion 7-52 Using the Utilit y Mode Chapte r 7 5 Using the 10-Key Pad, en ter the 4- digit m ailbo x ID, and then p ress the [Yes] key. H If you wis h to c hange the ID, press th e [No] k ey, and th en enter the new numbe r. The spe cifie d mailbox is dele ted. 6 Press th e [Panel Reset] ke y. The mai n screen appe[...]

7.6 Setting Up the Fa x Regis tration 7 7-53 Using the Utilit y Mode Chapte r 7 Specif ying the Setting for “ RELAY BOX” (Avai lable on ly with FAX39 00) Relay Box IDs must firs t be spe cified in order to receive faxes with mailbox recepti on only if the mail box ID s ent by th e caller m atches th e mail box ID se t on this machi ne.  Note[...]

7 7.6 S etting Up the Fax R egistrat ion 7-54 Using the Utilit y Mode Chapte r 7 To delete a Relay Box 1 Select the “F AX REGISTRATION”. H Refer to “Set ting Up t he Fax R egistrati on . 2 For FAX390 0: Press the [7] key from the 10-Key Pad to select “RELAY BOX”. 3 Using th e 10-Key Pad , enter the number of the Relay Box that you wish to[...]

7.7 Setting Up the Transmi ssion 7 7-55 Using the Utilit y Mode Chapte r 7 7.7 Sett ing Up the Transmissi on From the “TX O PERATION” menu, v arious fu nction s for se nding faxes c an be se t. Selecting t he “TX OPERATION” menu 1 Pres s the [Ut ility ] key si x time s. “TX OPE RATION” ap pears. 2 From the 1 0-Ke y Pa d, pre ss th e key[...]

7 7.7 S etting Up the Trans mission 7-56 Using the Utilit y Mode Chapte r 7  Tip If, at any time , you wish to quit s etting a “TX OPERATION” fun ction, press the [No] k ey. Whe n the messag e “STO P SETTING? ” appears , pres s the [Ye s] k ey to quit. Specifying the Settin g for “SCAN CONTRAST” 1 Select the “T X OPERATION”. H Re[...]

7.7 Setting Up the Transmi ssion 7 7-57 Using the Utilit y Mode Chapte r 7 3 Using t th e [ ] and [ ] keys, select the de sired re solut ion setting , and th en press the [Yes] key. H The resol ution set tings a ppear as follo ws. STD: Standard FINE: Fine S/F: Super Fi ne H/T: Half Tone If “H/T” wa s select ed, a scr een appears , allowin g you[...]

7 7.7 S etting Up the Trans mission 7-58 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “HEADER” 1 Select the “T X OPERATION”. H Refer to “Sel ecting th e “TX OPE RATION” menu . 2 Press th e [4] key from the 10-Key Pad to sele ct “HEA DE R”. 3 Usin g the [ ] and [ ] ke ys, select either “ON” or “OFF” , and [...]

7.8 Setting Up the Recept ion 7 7-59 Using the Utilit y Mode Chapte r 7 7.8 Sett ing Up the Reception From the “RX OPERATION” m enu, vario us fun ctions fo r receivin g faxes c an be se t. No. RX OPERATION C haracter istic/D escripti on 1 M EMORY RX MODE This functio n can be u sed to set wh ether to a llow (“ON”) mem ory recepti on or not [...]

7 7.8 Setti ng Up the Reception 7-60 Using the Utilit y Mode Chapte r 7 Selecting the “RX OPERATION” men u 1 Pres s the [U tili ty] ke y seven times . “RX OPERATION” appears . 2 From the 1 0-Key Pad, pres s the key ([1] t hrough [9]) for the “RX OPERATION” functio n that you wish to s et. H The “RX OPERAT ION” functi ons are as foll[...]

7.8 Setting Up the Recept ion 7 7-61 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “MEMORY RX MODE” 1 Select th e “RX OPERATION”. H Refer to “Selec ting the “RX O PERATION” menu . 2 Press th e [1] key from the 10-Key Pad to se lect “MEMORY RX MODE”. 3 Using the [ ] and [ ] keys, select “ON”, an d then press the[...]

7 7.8 Setti ng Up the Reception 7-62 Using the Utilit y Mode Chapte r 7 7 Using th e 10-Key Pad , enter the time for m emory rece ption to end, and then press the [Yes] key. 8 Using the 10-Key Pad, en ter the 4- digit pa ssword used to c ancel memory recepti on, an d then pre ss the [Yes] key. H If no passwor d is to be specif ied, pre ss the [Ye s[...]

7.8 Setting Up the Recept ion 7 7-63 Using the Utilit y Mode Chapte r 7 To cance l memory reception Memory receptio n is auto matic ally can celed at the sp ecifie d ending time, a nd the receiv ed doc uments a re print ed. If n o endi ng time ha s bee n set or if you w ish to cancel memory reception before the endin g time , follow the proced ure [...]

7 7.8 Setti ng Up the Reception 7-64 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “NO.of RINGS” 1 Select th e “RX OPERATION”. H Refer to “Selec ting the “RX OPERATI ON” menu . 2 Press th e [2] key from the 10-Key Pad to se lect “ NO.of RINGS”. 3 Using th e 10-Key Pad , enter the desir ed num ber of rings , and th[...]

7.8 Setting Up the Recept ion 7 7-65 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “RX PRINT” 1 Select th e “RX OPERATION”. H Refer to “Selec ting the “RX O PERATION” menu . 2 Press th e [4] key from the 10-Key Pad to se lect “RX PRINT”. 3 Using the [ ] and [ ] keys, select either “MEMORY RX” or “PRINT RX”,[...]

7 7.8 Setti ng Up the Reception 7-66 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “FORWARD” 1 Select th e “RX OPERATION”. H Refer to “Selec ting the “RX OPERATI ON” menu . 2 Press th e [6] key from the 10-Key Pad to se lect “ FORW ARD”. 3 Usin g the [ ] and [ ] ke ys, select “ON”, “ON(PRINT)” or “OFF”[...]

7.8 Setting Up the Recept ion 7 7-67 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “FOOTER” 1 Select th e “RX OPERATION”. H Refer to “Selec ting the “RX O PERATION” menu . 2 Press th e [7] key from the 10-Key Pad to se lect “FOOTER”. 3 Using the [ ] and [ ] keys, select either “ON” or “OFF”, and then press [...]

7 7.8 Setti ng Up the Reception 7-68 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “CLOSED NETWORK” 1 Select th e “CLOSED NETWORK”. H Refer to “Selec ting the “RX OPERATI ON” menu . 2 Press th e [9] key from the 10-Key Pad to se lect “ CLOSED NETWORK”. 3 Using the [ ] and [ ] keys, select either “ON” or “O F[...]

7.9 Setting Up the Communi catio n 7 7-69 Using the Utilit y Mode Chapte r 7 7.9 Setting Up t he Communication From the “COMM .SETTING” me nu, var ious f unctions are av ailable f or specif ying commu nication setti ngs. Specifying the Setting for “TONE/PULSE” There are two t ypes of t elepho ne dia ling syst ems: to ne dialin g (PB) and pu[...]

7 7.9 Setti ng Up the Communicat ion 7-70 Using the Utilit y Mode Chapte r 7 3 Usin g the [ ] and [ ] ke ys, select either “TO NE” (for tone dialing ) or “PULSE” (for p ulse dialing ), and t hen pre ss the [Ye s] key. 4 If “PULSE” wa s selec ted, select eithe r “10 pps ” or “2 0pp s”, an d then pres s the [Yes ] key. The “COM [...]

7.9 Setting Up the Communi catio n 7 7-71 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “PSTN/PBX” The con nected wiring sy stem can be s et to ei ther PSTN (Pu blic Swit ched Telepho ne Network) o r PBX (Priva te Branch Ex change). For a PBX syst em, the o utside lin e acce ss numbe r (or extensio n numb er) must be specif ied.[...]

7 7.10 Setting Up the R eport Ou tput 7-72 Using the Utilit y Mode Chapte r 7 7.10 Sett ing Up the Report Output From the “REPORTING ” menu, va rious fu nctions a re avai lable fo r specify ing whic h reports a re auto matic ally prin ted. Selecting the “REPORTING” m enu 1 Press th e [Utilit y] key n ine tim es. “REPORTING” appe ars. 2 [...]

7.10 Set ting Up t he Repo rt Output 7 7-73 Using the Utilit y Mode Chapte r 7  Tip If, at a ny ti me, you wish to quit setting/c hanging a “REPO RTING” func tion, pr ess the [No] key. Whe n the messag e “STOP SETTING?” appe ars, press the [Yes] key to quit. To exit the “REPO RTING” m enu, p ress the [Panel Re set] k ey. The m ain sc[...]

7 7.10 Setting Up the R eport Ou tput 7-74 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “TX RESULT REPORT” 1 Select the “REPORTI NG”. H Refer to “Selec ting the “REPO RTING” menu . 2 Press th e [3] key from the 10-Key Pad to se lect “TX RESULT REPORT”. 3 Usin g the [ ] and [ ] ke ys, select either “ON” or “[...]

7.11 Speci fying Ini tial User Data 7 7-75 Using the Utilit y Mode Chapte r 7 7.11 Specifying Initial User Data Various settin gs for t he machi ne’s user da ta can be spec ified. Refer to th e follo wing table for deta ils on e ach funct ion. Selecting t he “INITIAL USER DATA” menu 1 Press the [Utilit y] key te n times. “INITIAL USER DATA?[...]

7 7.11 S pecif yin g Ini tial U ser D ata 7-76 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “DATE&TIME” 1 Select “DAT E&TIME”. H Refer to “Sel ecting th e “INITIAL USE R DATA” menu . 2 Using th e 10-Key Pad , enter the current t ime and d ate. Enter the set tings in the follow ing order: hours, mi nutes, y ea[...]

7.11 Speci fying Ini tial User Data 7 7-77 Using the Utilit y Mode Chapte r 7 Specifying the Setting for “USER FAX NO.” 1 Select th e “USER FAX NO.” H Refer to “Sel ecting th e “INITIAL USER DA TA” menu . 2 Using the 10-Key Pad , enter t he fax n umber. 3 Pres s the [ Yes] ke y.[...]

7 7.11 S pecif yin g Ini tial U ser D ata 7-78 Using the Utilit y Mode Chapte r 7 Specifying the Settin g for “USER NAME” 1 Select th e “USER NAME”. H Refer to “Sel ecting th e “INITIAL USE R DATA” menu . 2 Using th e 10-Key Pad , enter the user nam e for t he machi ne. H Each pres s of the [ 123/ABC] key sw itches the in put mo de be[...]

When a Messag e Appear s Chapter 8 8 8 When a Message Appears[...]

8 8.1 When the Me ssage “PAPER E MPTY” Appears 8-2 When a Messag e Appear s Chapter 8 8.1 When the Message “PAPER EMPTY” Appears When the curren tly sele cted pape r tray ru ns out of paper, t he mess age sh own below appears, and pri nting cannot co ntinue . Chec k the pape r tray t hat has ru n out of paper, and the n supply paper ac cord[...]

8.1 When th e Message “PAPER EMPTY” Appea rs 8 8-3 When a Messag e Appear s Chapter 8 Loading Pa per into Tra y1 1 Remo ve th e By pas s Tr ay. 2 Load the paper in the tray so tha t the front sid e of the paper (the si de facing up wh en the package was unwrap ped) faces up. 3 Attach th e Bypass Tray in its or iginal po sitio n. Loading Pa per [...]

8 8.1 When the Me ssage “PAPER E MPTY” Appears 8-4 When a Messag e Appear s Chapter 8 Loading Pa per into Tra y2 (option) 1 Pull out the dra wer for Tray2. 2 Remo ve the draw er c over, and then pres s down on the pa per- lifting plate u ntil it lo cks into plac e. 3 Load the pap er into the drawer so that t he front side of the paper (th e sid[...]

8.2 When the Message “TO NER EMPTY” Appears 8 8-5 When a Messag e Appear s Chapter 8 8.2 When t he Mess age “TONER EMP TY” Appears When to ner is about to run o ut, the messa ge show n below appears , indi cating t hat the t oner is al most em pty. Wh en this m essage a ppears, re place the Toner Cartrid ge with a new on e as soon as po ssi[...]

8 8.2 When the M essage “TONER E MPTY” Appe ars 8-6 When a Messag e Appear s Chapter 8  Note Use o nly the to ner tha t has been manu factured s pecifica lly f or this ma chine . Never use any other ty pes of ton er, as a malfunc tion cou ld result . For det ails, contac t your serv ice repre sentat ive. Before rep lacing th e Tone r Cartrid[...]

8.2 When the Message “TO NER EMPTY” Appears 8 8-7 When a Messag e Appear s Chapter 8 3 Move th e lever in th e directio n of the arrow to releas e the lock. 4 Remove t he Toner Cartri dge from the Drum Ca rtridge.  Note When sep arating the Toner Cart ridge from th e Drum Cart ridge, do no t tilt the cartridge , otherwi se toner m ay spil l.[...]

8 8.2 When the M essage “TONER E MPTY” Appe ars 8-8 When a Messag e Appear s Chapter 8 5 Shake th e new Toner Cartridge well. 6 Remo ve the pr otective c over fro m the Tone r Cartridg e.  Note Do not touch the developer roller, ot herwi se decrea sed image q uality m ay resul t. Developer roller[...]

8.2 When the Message “TO NER EMPTY” Appears 8 8-9 When a Messag e Appear s Chapter 8 7 Align the blue parts of the Drum Cartridg e and Ton er Car tridge, and t hen attach them together. 8 Align the tab on the Imagi ng Cartridg e with t he rail in the machin e, and then inst all the cartridge .  Note Do not push in th e Ima ging Cartridg e wi[...]

8 8.3 When the Me ssage “PAPER M ISFEED” Appe ars 8-10 When a Messag e Appear s Chapter 8 8.3 When the Message “PAPER MISFEED” Appears If the messag e shown be low appears d uring p rinting and the m achine s tops oper ating, a pa per mi sfeed has occ urred in a p aper tra y. Follow the pr ocedure d escribed below to clear the misf ed paper[...]

8.3 When th e Message “PAPER MISFEED” Appea rs 8 8-11 When a Messag e Appear s Chapter 8 3 Remove all pa per from Tra y1.  Note Do not reus e paper th at has been misfed. 4 Relo ad th e pap er s tack i n the tra y. 5 Attach th e tray re move d in step 2. 6 Reloa d the pape r removed in ste p 1. 7 Remove the co ver of optiona l Tray2, an d th[...]

8 8.3 When the Me ssage “PAPER M ISFEED” Appe ars 8-12 When a Messag e Appear s Chapter 8 9 Reload th e pape r stack i nto the drawer, and t hen slid e the drawer back into the Pap er Feed Cassette . 10 Open, t hen cl ose the F ront C over.[...]

8.4 When th e Messa ge “PAPER JAM” Ap pears 8 8-13 When a Messag e Appear s Chapter 8 8.4 When the Me ssage “PAPER JAM” Appears If the messag e shown below a ppears du ring pr inting and the m achine s tops operatin g, a pa per mi sfeed has occu rred in the mach ine. Follow the p rocedure d escrib ed below to clea r the mi sfed p aper. CAUT[...]

8 8.4 When the Me ssage “PAPER J AM” Appe ars 8-14 When a Messag e Appear s Chapter 8 2 Remo ve the Ima ging C artridge. 3 Grab bot h side s of the paper, and then pul l it ou t upward. 4 Grab bot h side s of the paper, and then caref ully pu ll out the sh eet of paper.[...]

8.4 When th e Messa ge “PAPER JAM” Ap pears 8 8-15 When a Messag e Appear s Chapter 8 H Grab bot h side s of the p aper, and t hen carefu lly pu ll the sheet of paper s traight upw ard. H Grab bot h side s of the p aper, and t hen carefu lly pu ll the sheet of paper st raight downward. 5 Align the tab on the Imagi ng Cartridg e with t he rail i[...]

8 8.5 Wh en the Me ssage “ORIGIN AL DOC. J AM” Appe ars 8-16 When a Messag e Appear s Chapter 8 8.5 When the M essage “ORIG INAL DOC. JAM” Appears If the message s hown be low app ears whi le scan ning a n original with the Auto Docu ment Feede r and the m achine st ops ope rating, a paper misf eed has occurre d in the Au to Docu ment F eed[...]

8.5 When th e Message “ORIGINAL DOC. JAM” Appea rs 8 8-17 When a Messag e Appear s Chapter 8 3 Clos e the Do cume nt Feed er Co ver. 4 Load the docum ents rem oved in s tep 2 back int o the tra y.  Note Replac e the docum ent pag e that was mis fed, acco rding to th e page nu mber indicat ed in t he Di splay. If “ORI GINAL DO C.JAM” rema[...]

8 8.6 When the Mess age “PAPER SIZE ERROR” Appears 8-18 When a Messag e Appear s Chapter 8 8.6 When the Message “PAPER SIZE ERROR” Appear s If th e paper size specifi ed for a paper tray differs fr om th e size of the paper l oaded in the t ray, the messag e shown below appears w hen pape r is fed fro m that tray. Chec k the me ssage for th[...]

8.6 When th e Message “PAPER SIZE ERROR” Appea rs 8 8-19 When a Messag e Appear s Chapter 8 3 Remove the Byp ass Tray, and then rem ove all p aper fro m Tray 1. 4 Load the desi red paper in to the tray. 5 Try perfo rming t he print c ycle aga in.[...]

8 8.6 When the Mess age “PAPER SIZE ERROR” Appears 8-20 When a Messag e Appear s Chapter 8 For the Bypass Tr ay 1 Remo ve all paper from the Bypa ss Tray . 2 Load the desi red pap er into the tray. 3 Select th e setting f or the type a nd size o f paper tha t is lo aded. H “Specify ing the Size a nd Type on the M anual Bypass T ray” on page[...]

8.7 When th e Messa ge “MACHINE TR OUBLE” Appears 8 8-21 When a Messag e Appear s Chapter 8 8.7 When the Mes sage “MACHINE TROUBLE” Appears If the messag e shown be low app ears, som e machi ne malfun ction has occ urred. Contac t your se rvice representa tive.  Note When co ntacti ng the service represe ntative, b e sure to i nform them[...]

8 8.8 Wh at Does Eac h Messa ge Me an? 8-22 When a Messag e Appear s Chapter 8 8.8 What Does Each Me ssage Me an? Message Ca use Action *REMOVE PAPER IN BYPAS S TRAY* Paper is loaded in the Bypass Tray. Remove the pap er from the Bypass Tray. FRONT COVER OPEN CLOSE FR ONT COVER The Fron t Cover of th e main unit is op en or not secu rel y closed. S[...]

8.8 What D oes Each Mess age Mean ? 8 8-23 When a Messag e Appear s Chapter 8 ∗ COMM.ERROR ∗ (####) • Commu nication i s not possible because o f some problem in the m achine. • Commu nication i s not possible because o f a proble m with th e recipi ent/ caller’s fax m achine. Check the transmission results. ∗ REDIAL ALL FAILED ∗ All [...]

8 8.8 Wh at Does Eac h Messa ge Me an? 8-24 When a Messag e Appear s Chapter 8 Inter net Fax/Netwo rk Scan Message C ause Remedy *COMM.ERROR* XXXX Server Commun ication is not possible beca use of som e problem in the cop ier or due to the cond ition of the network or server. Check the tra nsmission re sults. Consult with the network administr ator[...]

8.8 What D oes Each Mess age Mean ? 8 8-25 When a Messag e Appear s Chapter 8 *FTP SERVER ERROR* While uploading scan data, the dat a could not be correctl y upload ed to the FTP ser ver . Cons ult y our ne tw ork administr ator for d etails. MACHINE TROUBLE Some proble m occurred in the c opi er. Turn th e copier o ff, then on again. If the erro r[...]

8 8.9 When Incorre ct Copies Are Produced 8-26 When a Messag e Appear s Chapter 8 8.9 When Incorrect Copies Are Produced * If the pr oblem is not correc ted even after th e operatio ns des cribed ab ove a re performed, contac t your se rvice representa tive. Symptom Possible Cause Action The print ed out put is to o light. T he density level for th[...]

8.9 When In correc t Copies Are Produced 8 8-27 When a Messag e Appear s Chapter 8 The print ed output has dark sp ecks or spots. The pri nted outp ut has l ines. The ori gin al is 2-sided . If a thin doub le-s ide d docu ment is being pr inted, the informatio n on the ba ck side may b e reproduc ed in th e print. Press the [ ] key and select a lig[...]

8 8.10 The m achine i s not functioni ng as designed 8-28 When a Messag e Appear s Chapter 8 8.10 The machine is not functioning as designed * If the p roblem is not corr ected even after the oper ations descr ibed a re perfor med, turn off the m achine, unplug it s power cor d, and the n contact th e service re presentat ive. Symptom Possible Cau [...]

8.11 Wh en Fax ing Is N ot Perfor med Correct ly 8 8-29 When a Messag e Appear s Chapter 8 8.11 When Faxing Is Not Performed Correctly Faxes Can not Be Sent Symptom P oss ible C aus e Re medy The docu ment w as scanned at an angl e. The docu ment i s no t positione d correctl y. Adjust the Docu ment Guide Plates fo r the siz e of the documen t. The[...]

8 8.11 When Faxing Is Not Perfo rmed Correc tly 8-30 When a Messag e Appear s Chapter 8 Faxes C annot Be Receive d Symptom Po ss ible C aus e Remedy The rece ived fax is not clea r. P aper that does not m eet specificat ions has been used. Use paper that mee ts specification s. (p. 3-21) The pape r is dam p. Replace the paper. (p . 8-3 ) The tone r[...]

8.11 Wh en Fax ing Is N ot Perfor med Correct ly 8 8-31 When a Messag e Appear s Chapter 8 Calls Cannot Be Sent Symptom P oss ible C aus e Re medy Nothing ca n be heard from the connec ted telepho ne. The cord from t he telepho ne is not conn ected correctly to the main u nit. Correctly co nnect the telephone cord t o the main unit. The tel ephone [...]

8 8.11 When Faxing Is Not Perfo rmed Correc tly 8-32 When a Messag e Appear s Chapter 8[...]

Internet Fax & Networ k Scan Chapte r 9 9 9 Internet Fax & Network Scan[...]

9 9.1 Over view 9-2 Internet Fax & Networ k Scan Chapte r 9 9.1 O vervie w The sc an func tion mak es it possibl e to ea sily con vert pa per docum ents into el ectroni c doc uments and fi le them i n an e lectronic filing syste m that makes it much easie r to acces s the in formati on. The sc anned images (scan d ata) are st ored in TIFF or PD[...]

9.1 Overvie w 9 9-3 Internet Fax & Networ k Scan Chapte r 9 9.1.1 Scan to E-mail G The sca n data is sent as T IFF or PDF e -mail att achme nts to oth er comput ers on the network or over the Internet. G This m ethod requires that a mail se rver i s avail able o ver the network. Mail server Mail server Client computer Client computer Intranet I[...]

9 9.1 Over view 9-4 Internet Fax & Networ k Scan Chapte r 9 9.1.2 Scan to Server (FTP) G The scan dat a is uploa ded, as TIFF or PDF file s, to the specifi ed folder on a n FTP server . G This m ethod requ ires that a n FTP serv er is ava ilable ov er the ne twork. G The scan data can als o be sent t o an FTP server th at is acces sed via a pro[...]

9.1 Overvie w 9 9-5 Internet Fax & Networ k Scan Chapte r 9 G In additio n, the s ystem ca n be set to se nd, to as many a s 10 speci fied reci pien ts, n otif ica tion of th e FTP serv er addr ess wh ere t he da ta w as uplo aded. Mai l se rver Intranet Internet Internet Client computer Client computer FTP ser ver FTP ser ver[...]

9 9.1 Over view 9-6 Internet Fax & Networ k Scan Chapte r 9 9.1.3 Internet Faxing G Unlike fa x mac hines tha t use teleph one li nes, Intern et faxin g can sen d and rece ive fax images o ver the I nternet. The Internet fax serv ice uses Internet e -mail servi ces to se nd and receive fax imag es. An Internet fax serv ice tr ansmits sc anned i[...]

9.1 Overvie w 9 9-7 Internet Fax & Networ k Scan Chapte r 9 9.1.4 System Requirements The f ollowing s ystem e nviro nment is required i n orde r to use t he Inte rnet fax or network s canni ng functio ns.  Tip TCP/IP co nnection s must b e enab led in ord er to use th e Intern et fax or net work sc anning fu nction s. The copi er must b e c[...]

9 9.1 Over view 9-8 Internet Fax & Networ k Scan Chapte r 9 9.1.5 Control Panel Parts and Their Functions 9.1.5.1 Names of Control Pa nel Parts and Their Functions 30/62 22/54 14/46 25/57 17/49 09/41 26/58 18/50 10/42 31/63 23/55 15/47 29/61 21/53 13/45 27/59 19/51 11/43 32/64 24/56 16/48 28/60 20/52 12/44 08/40 07/39 06/38 05/37 04/36 03/35 02[...]

9.1 Overvie w 9 9-9 Internet Fax & Networ k Scan Chapte r 9 @ GHI PORS ABC JKL TUV DEF MNO WXYZ 5 1 2 3 46 7 0 8 # 9 * Auto/Photo Zoom 2in1 Utility Printer Status Paper Ye s Sort No C Fax Scan Copy 123/ABC Stop Panel Reset Start Error 16 9 6 12 10 7 13 11 14 17 19 15 18 20 8 No. Part Na me Func tion 6a n d k e y s [Au to/Photo] key Used to spec[...]

9 9.1 Over view 9-10 Internet Fax & Networ k Scan Chapte r 9 9.1.6 Using P ageScope Light 9.1.6.1 What is PageScope Light? PageScop e Light i s a device c ontrol ut ility progra m provi ded by th e HTTP server bu ilt into t he network inte rface card. Th is util ity can be us ed with a Web br owser as an i nterfac e for remot ely contr olling t[...]

9.1 Overvie w 9 9-11 Internet Fax & Networ k Scan Chapte r 9 H SMTP setting s H POP3 setting s H FTP settin gs G Addi ng/ch ang ing e- mai l addr esses H One-touc h dial setting s H Spee d dial setti ngs H Group di al se ttings H Speed dia l sett ings ( adding an FTP server addres s) 9.1.6.2 System Requirements PageScop e Ligh t can be u sed in[...]

9 9.1 Over view 9-12 Internet Fax & Networ k Scan Chapte r 9 9.1.6.5 About the Screen Layout The f ollowin g screen appear s when y ou acce ss PageSc ope Li ght.  Note Screen im ages us ed in th is chapt er may dif fer from t he act ual scree n displa y. They are al so subj ect to change withou t notice. 2 4 5 3 1 1 Status disp lay Displays [...]

9.1 Overvie w 9 9-13 Internet Fax & Networ k Scan Chapte r 9 9.1.6.6 Logging In as an Administrat or Some of t he set tings availabl e in Pa geScope Li ght ca n only b e changed by an a dministra tor. The se se ttings are only display ed when you lo g in to the Admi nistrator m ode. Logging in to Administrator M ode 1 Enter the administra tor p[...]

9 9.2 G ett ing R eady 9-14 Internet Fax & Networ k Scan Chapte r 9 9.2 Getting R eady 9.2.1 Connecting to a LAN Net work This cop ier supports the TCP/IP protoco l used by LAN networks. In or der to use t his pr otocol, th e copier m ust be c onnected to the L AN with a netw ork cabl e. Connecting the LA N Cable Insert th e connec tor on o ne [...]

9.2 Gettin g Ready 9 9-15 Internet Fax & Networ k Scan Chapte r 9  About the LEDs Green LED : This L ED li gths up when the netw ork cab le is co nnect ed correct ly. If t his LED is not lit, chec k the connecti on again, even i f the cop ier appears to be connecte d correct ly. If t his LED is not lit when both ends are connec ted correc tl[...]

9 9.2 G ett ing R eady 9-16 Internet Fax & Networ k Scan Chapte r 9 9.2.2 Specifying the Net work Settings Depe nding on the netw ork en viro nmen t in wh ich t he cop ier is loca ted, there ma y be s ome rest riction s on the netwo rk functio ns that th e copi er can us e. Specify the netw ork setti ngs to su it the f unctions and environ ment[...]

9.2 Gettin g Ready 9 9-17 Internet Fax & Networ k Scan Chapte r 9 DNS CONFIG. This f unction is used to en able or disa bl e the D NS (Doma in Name System) se tting. If there is a DNS server o n your network, en ter the IP add ress of the DNS server. *If the DNS server is located wit hin your local network, select “ENA BLE”. If you ar e usi[...]

9 9.2 G ett ing R eady 9-18 Internet Fax & Networ k Scan Chapte r 9 SMTP PORT NO. This func tion is used to s pecify the port nu mber ( 1 to 65535) for the SMTP se rver. Cons ult y our netw ork admin ist rato r for details. 22 ● *1 22 SMTP TIMEO UT This func tion is used to s pecify the lengt h of time ( in seconds) until the connectio n to t[...]

9.2 Gettin g Ready 9 9-19 Internet Fax & Networ k Scan Chapte r 9 POP3 TIMEOU T This f unction is used to sp ecify the length of time (in seconds) unt il the connection to the POP3 server times out. (30 to 300 secon ds) 2 -- 22 POP3 ACCOUNT This f unction is used to sp ecify the acco unt na me used to lo g in to the POP3 se rver. Consult you r [...]

9 9.2 G ett ing R eady 9-20 Internet Fax & Networ k Scan Chapte r 9 HEADER PRINT This func tion is used to specify wheth er or not to print header infor mation when printing e-mail message s that have be en received. 2 -- 22 PageSc ope Light Admin istrator mo de: “Sca n” tab File Destination This func tion is used to s pecify the FTP dest i[...]

9.2 Gettin g Ready 9 9-21 Internet Fax & Networ k Scan Chapte r 9 *1: Require d if no tification of the URL is sen t by e-mai l. *2: Can also be assigned automatically by the DHCP server. *3: If t here is no SMTP se rver avai lable ov er the network , enter “0.0 .0.0” as the I P addres s. 9.2.2.2 Using the C ontrol Pa nel To Spe cify Settin[...]

9 9.2 G ett ing R eady 9-22 Internet Fax & Networ k Scan Chapte r 9 Setting the I P Address 1 Press the [Utilit y] key. The Uti lity mod e menu a ppears . 2 Press the or key unti l “NETWORK SETTING” appears . 3 Press the [1 ] key on the 10-key pad to select “I P ADDRESS”. 4 Pres s the and ke ys to select “AUTO” or “SPECIFY”, and[...]

9.2 Gettin g Ready 9 9-23 Internet Fax & Networ k Scan Chapte r 9 6 Press the [Yes] key . The NETWORK SETT ING screen appears. To register se ttings in th e copier, the cop ier must be turn ed off, t hen on ag ain. 7 While th e NETW ORK SETTIN G scre en is dis played, press the [No] key or [Panel Res et] key so that the m essage “PLEASE RE-ST[...]

9 9.2 G ett ing R eady 9-24 Internet Fax & Networ k Scan Chapte r 9 2 Using the 10-ke y pad, enter th e IP address for the gateway. H The illust ration at the right is an exampl e of a g ateway add ress. Cons ult yo ur ne twor k admi nistr ator for detai ls ab out t hese s etti ngs. 3 Pres s the [ Yes] ke y. The NETW ORK SETTING screen app ears[...]

9.2 Gettin g Ready 9 9-25 Internet Fax & Networ k Scan Chapte r 9 6 Set the p ower swi tch for th e co pier to “ 2 ”, th en “ 1 ” to re start the copie r. Specifying the E-mai l Settings (“E-MAIL SETTING 1” Menu) The sett ings f or the E-MAIL SETTING 1 fun ctions a re spec ified from the “E-MAIL SETTING 1” menu in Utility mode. [...]

9 9.2 G ett ing R eady 9-26 Internet Fax & Networ k Scan Chapte r 9 5 Pres s the [ Yes] ke y. The E-MAIL SETTING 1 sc reen a ppears ag ain. Registering t he E-mail Address of the Sender 1 From the “ E-M AIL SETT ING 1 ” menu in the Util ity mode , press th e [2] key on the 10-k ey pa d to sele ct “E-MAIL ADDRESS”. 2 Enter t he e-mail ad[...]

9.2 Gettin g Ready 9 9-27 Internet Fax & Networ k Scan Chapte r 9 Specifying the SMTP Port Num ber (“SMTP PO RT NO.” Func tion) 1 From the “E-MAIL SETTING 1” menu in the Util ity mode , press the [4] key on the 10-k ey pad to select “SMTP PORT NO.”. 2 Enter the po rt numbe r for the SMTP serve r. H For informa tion on enteri ng text[...]

9 9.2 G ett ing R eady 9-28 Internet Fax & Networ k Scan Chapte r 9 2 Pres s the and ke ys to select “ON” or “O FF”, and th en pres s the [Y es] ke y. The E-MAIL SETTING 1 sc reen appears again . Specif ying the Defaul t Subject Line 1 From the “ E-M AIL SETT ING 1 ” menu in the Util ity mode , press th e [7] key on the 10-k ey pa d[...]

9.2 Gettin g Ready 9 9-29 Internet Fax & Networ k Scan Chapte r 9 Specifying the POP3 Serve r Address 1 Pres s the [Ut ilit y] key. T he Util ity mode m enu ap pears. 2 Pres s the or ke y unti l “E- MAIL S ETTING 2” app ears. 3 Press the [1 ] key on the 10-key p ad to select “POP3 SERVER”. 4 Enter th e IP add ress or ho st nam e of the [...]

9 9.2 G ett ing R eady 9-30 Internet Fax & Networ k Scan Chapte r 9 3 Pres s the [ Yes] ke y. The E-MAIL SETTING 2 sc reen a ppears ag ain. Specifying the Time out Period for the POP3 Server (“ POP3 TIMEOUT” Function) 1 From the “ E-M AIL SETT ING 2 ” menu in the Util ity mode , press th e [3] key on the 10-k ey pa d to sele ct “POP3 [...]

9.2 Gettin g Ready 9 9-31 Internet Fax & Networ k Scan Chapte r 9 2 Enter the p assword. H For informa tion on enteri ng text, refer to “Ent ering Te xt” on page 3-18 . H Up to 3 2 characte rs can be entere d for the pa ssword. H The ill ustration at th e righ t is an exampl e of the pass word d isplay. Consult y our net work admin istrator[...]

9 9.2 G ett ing R eady 9-32 Internet Fax & Networ k Scan Chapte r 9 Specif ying the Addres s for Result Notifications 1 From the “ E-M AIL SETT ING 2 ” menu in the Util ity mode , press th e [7] key on the 10-k ey pa d to sele ct “REPLY ADDRESS”. 2 Enter the e -mail address t o which error noti fications should b e sent. H For informa t[...]

9.2 Gettin g Ready 9 9-33 Internet Fax & Networ k Scan Chapte r 9 clicke d after the mess age “Upd ate Suc cessful ” has a ppeared. “Network” tab TCP/IP Configurati on TCP/IP Config uration Funct ion Description IP Addres s Thi s function is u sed to spe cify the IP add ress for th e copier. Subnet Mas k This functio n is used t o speci[...]

9 9.2 G ett ing R eady 9-34 Internet Fax & Networ k Scan Chapte r 9 SMTP & POP3 Config uration SMTP Confi guration Funct ion Description SMTP Serv er Address This f unction is used to speci fy the IP a ddress or host name of an SMTP server. (U p to 64 cha racter s) Default Su bject for E-m ail Attachm ent This functio n is used to specify t[...]

9.2 Gettin g Ready 9 9-35 Internet Fax & Networ k Scan Chapte r 9 POP3 Configur ation SMTP Serv er Tim eout This functio n is used to speci fy the length of time (30 to 3 00 seconds) u ntil the conn ection to th e SMTP se rver times o ut. Funct ion Description Funct ion Description POP3 S erver Addres s Th is function is used to spe cify the IP[...]

9 9.2 G ett ing R eady 9-36 Internet Fax & Networ k Scan Chapte r 9 FTP & DNS Configurat ion FTP Config uration DNS Configuration Funct ion Description FTP Proxy Server Address This fu nction is used to specify th e IP add ress for th e proxy server use d to access an FTP ser ver. Remo te Po rt Nu mber of Proxy This functio n is used to spe[...]

9.2 Gettin g Ready 9 9-37 Internet Fax & Networ k Scan Chapte r 9 “Fax” Tab Fax Configura tion E-mail Se tting Funct ion Description Text Inser t This function is u sed to spe cify whether o r not text explaining that an im age has be en attache d to the e -mail messag e is inserted wh en scan da ta is sent as an e-mail a ttachment. Header [...]

9 9.2 G ett ing R eady 9-38 Internet Fax & Networ k Scan Chapte r 9 “Sca n” Tab File Destin ation Settin g 1 Click a numb er in the File Destina tion L ist th at does n ot co ntain a f ile des tinat ion.[...]

9.2 Gettin g Ready 9 9-39 Internet Fax & Networ k Scan Chapte r 9 2 Enter the n ecessary informat ion in the scree n that appears. File D estinatio n 2 4 5 3 1 Funct ion Description Destinatio n Name Th is funct ion i s used t o spec ify the name fo r the fil e destin ation. (Up to 20 charact ers) FTP Server Address This funct ion is us ed to s[...]

9 9.2 G ett ing R eady 9-40 Internet Fax & Networ k Scan Chapte r 9 E-Mail No tification Accoun t Informati on Remote P ort Number This functio n is used to specify the r emote po rt number (1 to 65535) i f a pro xy server is n ot being used. Norm ally, por t number 21 is used. Funct ion Description Funct ion Description Enable No tification Th[...]

9.2 Gettin g Ready 9 9-41 Internet Fax & Networ k Scan Chapte r 9 9.2.3 Adding Destinations Desti nations c an be added us ing the control p anel o f the copi er or us ing PageScop e Light. E-mai l Addr ess Loc ation Co ntrol Panel PageScop e Light 2 : Can b e added; - : Cannot be added One-touc h dial key 22 Speed dial number 22 Group dia l ke[...]

9 9.2 G ett ing R eady 9-42 Internet Fax & Networ k Scan Chapte r 9 9.2.3.1 Using the Control Panel To Add Addresses Specif ying the Setting s for a O ne-Touch Dial Key 1 Press the [Utilit y] key. 2 Press the key unti l “FAX REGISTRAT ION” appears . 3 Press the [1 ] key on the 10-key pad to select “ONE-TOUCH DIAL”. 4 Press th e one-t ou[...]

9.2 Gettin g Ready 9 9-43 Internet Fax & Networ k Scan Chapte r 9 9 Press the [No] ke y when you ha ve finishe d addi ng addres ses. The FAX REGI STRATION screen appe ars again. Specifying the Setting s for a Speed Di al Number 1 Pres s the [U tili ty] ke y. 2 Press the key until “FAX REGISTRATI ON” appears . 3 Press the [2 ] key on the 10-[...]

9 9.2 G ett ing R eady 9-44 Internet Fax & Networ k Scan Chapte r 9 9 Press the [No] ke y wh en you ha ve finishe d addi ng addres ses. The FAX REGISTRATION s creen appears again . Specif ying the Setting s for a G roup Dial Key 1 Press the [Utilit y] key. 2 Press the key unti l “FAX REGISTRAT ION” appears . 3 Press the [3 ] key on the 10-k[...]

9.2 Gettin g Ready 9 9-45 Internet Fax & Networ k Scan Chapte r 9 the desti nation s have b een s pecified. H Up to 5 0 desti nations can be specifi ed for o ne group d ial ke y. H In this c ase, the numbe rs of de stinatio ns sp ecifie d for the on e- touch (gro up dia l) key are added to the cu rrent group d ial setti ng. 9 Press the [Start] [...]

9 9.2 G ett ing R eady 9-46 Internet Fax & Networ k Scan Chapte r 9 9.2.3.2 Using PageScope Light To Add Addresses Specif ying Settings fo r One-To uch Dialing From the page dis played b y cl icking “One-To uch Di al Setting ” in the me nu on the “F ax” tab , one-to uch dial settin gs for the copie r can be s pecif ied. 1 2 3 4 5 1 No. [...]

9.2 Gettin g Ready 9 9-47 Internet Fax & Networ k Scan Chapte r 9 Adding a New One-Touc h Dial Setti ng 1 Start up Pag eScope Li ght. H Refer to “Usi ng Page Scope Lig ht” on page 9-10 . 2 Log in to the Admin istrator m ode. 3 Click “One -Touch Dial Setting ” in the menu on the “Fax” ta b. 4 Click th e one-to uch dial number w here [...]

9 9.2 G ett ing R eady 9-48 Internet Fax & Networ k Scan Chapte r 9 Specif ying the Setting s for Spee d Dialing From the page dis playe d by clic king “Sp eed Dial Setting” in the menu o n the “Fax ” tab, spee d dial settings for the copier c an be spe cified. 2 4 5 3 1 1 Index Click an index numb er to jump to the cor responding speed[...]

9.2 Gettin g Ready 9 9-49 Internet Fax & Networ k Scan Chapte r 9 Adding a New Speed Dial Se tting 1 Start up Pag eScope Li ght. H Refer to “Usi ng Page Scope Lig ht” on page 9-10 . 2 Log in to the Admin istrato r mode. 3 Click “Sp eed Dial Set ting” in the menu on the “Fax ” tab. 4 Click th e spee d dial nu mber whe re you wish to [...]

9 9.2 G ett ing R eady 9-50 Internet Fax & Networ k Scan Chapte r 9 Specif ying the Setting s for Grou p Dialing From the page display ed by clickin g “Group Dial Sett ing” in the menu on the “Fax ” tab, gro up dial s ettings f or the c opier can be spec ified. Adding a New Group Dial Setting 1 Start up Pag eScope Li ght. H Refer to “[...]

9.2 Gettin g Ready 9 9-51 Internet Fax & Networ k Scan Chapte r 9 5 The Grou p Dial R egistra tion scre en app ears. Desti nation s that hav e already been spe cified for one -touch dialing or speed d ialing can be added to the 50 destinati ons s pecified for a g roup dial k ey. T o select a destin ation, select t he che ck box t o the l eft of[...]

9 9.2 G ett ing R eady 9-52 Internet Fax & Networ k Scan Chapte r 9 Specif ying the Setting s for Spee d Dialing ( FTP Server) From the page d isplayed by cli cking “ File Dest inatio n Setting ” in the me nu on the “Sc an” tab, FT P serve rs can be specifi ed for s peed dial numbers on the c opier. 1 3 4 2 1 No. Speed dial nu mber (20 [...]

9.2 Gettin g Ready 9 9-53 Internet Fax & Networ k Scan Chapte r 9 Adding a New Speed Dial (F TP Server) Se tting 1 Start up Pag eScope Li ght. H Refer to “Usi ng Page Scope Lig ht” on page 9-10 . 2 Log in to the Admin istrato r mode. 3 Click “Fi le Dest ination Se tting” i n the men u on the “Sc an” tab. 4 Click th e spee d dial nu [...]

9 9.2 G ett ing R eady 9-54 Internet Fax & Networ k Scan Chapte r 9 File Destin ation E-Mail No tification Accoun t Informati on Funct ion Description Destinat ion N ame Thi s function is use d to specify the name for the file destin ation. (Up to 20 charact ers) FTP Server A ddress This function is used to specify the host nam e or IP address [...]

9.2 Gettin g Ready 9 9-55 Internet Fax & Networ k Scan Chapte r 9 Downloadi ng and Upl oading the Des tination L ist From the page disp layed by clickin g “Dow nloading /Uplo ading D estin ation list” in th e menu on t he “Fax” t ab, you can export to a txt fi le the one-to uch dial an d spee d dial se ttings fo r desti nations (e xcept[...]

9 9.3 Us ing Scan t o E-mai l Operatio ns 9-56 Internet Fax & Networ k Scan Chapte r 9 9.3 Using Sca n to E-mail Op erations  Tip With a Scan to E-ma il operati on, docume nts are se nt via a mail serv er. They are not se nt directl y to th e reci pient. In a dditio n, images are regarded as hav ing been sent s uccessful ly on complet ion of[...]

9.3 Using Scan to E-mail Op eration s 9 9-57 Internet Fax & Networ k Scan Chapte r 9 9.3.1 Transmission Procedures 9.3.1.1 Starting to Scan 1 Press the [Scan] key. The copie r switche s to Scan mo de, and t he Scan sc reen appe ars. 2 Place th e docu ment t o be sca nned in the au to docum ent fee der. H Adjust the gu ides to th e size of the d[...]

9 9.3 Us ing Scan t o E-mai l Operatio ns 9-58 Internet Fax & Networ k Scan Chapte r 9 H If settings such as the su bject , cc recipien t, and resolut ion are not to be s pecified , pres s the [S tart] k ey inste ad of the [Yes] k ey, and skip to step 1 0. 5 Enter a tit le (sub ject), and then pres s the [Y es] ke y. 6 Enter the e -mail address[...]

9.3 Using Scan to E-mail Op eration s 9 9-59 Internet Fax & Networ k Scan Chapte r 9 9.3.1.2 Changing th e Scan Mo de Settings The sca n mode s ettings c an be chan ged fro m the scre en for sel ecting the resoluti on. If th e settings are not changed, scan d ata will be sent us ing th e default scan mode sett ings, or the i nitial se ttings . [...]

9 9.3 Us ing Scan t o E-mai l Operatio ns 9-60 Internet Fax & Networ k Scan Chapte r 9 7 To chan ge othe r settings , press th e key. (G o to Step 8 .) H To quit m aking c hanges to the sc an mode settin gs, press the [Start] key . The scr een for selectin g the d ocument mode a ppears. 8 Press the and keys to se lect the com pression enco ding[...]

9.3 Using Scan to E-mail Op eration s 9 9-61 Internet Fax & Networ k Scan Chapte r 9 then press the [Yes ] key. The SCAN SETTING scree n appe ars. Spec ifyi ng th e Dat a For mat 1 Pres s the [U tili ty] ke y. 2 Press the or ke y unt il “SCAN SETTING” appea rs. 3 Press the [2 ] key on the 10-key p ad to selec t “IMAGE FORM AT”. 4 Press [...]

9 9.3 Us ing Scan t o E-mai l Operatio ns 9-62 Internet Fax & Networ k Scan Chapte r 9 9.3.1.5 If Memory Becomes Full W hile Scanning A warni ng messa ge will app ear if t he amo unt of fr ee memory in the co pier becom es low while scanni ng a do cume nt. If the [Start ] key is pressed wit hin one minute of the mess age appea ring, the sc an d[...]

9.3 Using Scan to E-mail Op eration s 9 9-63 Internet Fax & Networ k Scan Chapte r 9 9.3.2 Specifying the Destination Usi ng One-Touch Dial Keys  Note The one-t ouch d ial setti ng must h ave alrea dy been s pecified . For inform ation on settin g up on e-touch di al ke ys, refer to “Addin g Destinati ons” o n page 9-4 1. 1 Press the one[...]

9 9.3 Us ing Scan t o E-mai l Operatio ns 9-64 Internet Fax & Networ k Scan Chapte r 9 9.3.3 Specifying the Dest ination Usi ng Speed Di al Numbers  Note The spe ed dia l setting must have alrea dy been s pecifie d. For inform ation on settin g up spee d dial nu mbers, refer to “Add ing Destinati ons” o n page 9-4 1. 1 Press the [Speed D[...]

9.3 Using Scan to E-mail Op eration s 9 9-65 Internet Fax & Networ k Scan Chapte r 9 9.3.4 Specifying the Destination Usi ng Group Dial Keys  Note The gr oup dial settin g must ha ve alr eady b een sp ecified. For inform ation on settin g up gro up dial k eys, refe r to “Adding Destinati ons” o n page 9-4 1. If at least one fax numbe r i[...]

9 9.3 Us ing Scan t o E-mai l Operatio ns 9-66 Internet Fax & Networ k Scan Chapte r 9 9.3.5 Specifying the Dest ination Usi ng the Phone Book The p hone book cont ains all program med one- touch d ialing a nd spe ed dialing numb ers, allow ing yo u to se arch for an d select the rec ipien t that you w ish to se nd a d ocument t o. 1 Pres s the[...]

9.4 Using Sc an to Server (FTP) Opera tions 9 9-67 Internet Fax & Networ k Scan Chapte r 9 9.4 Using Sc an to Server (FTP) Operations  Tip In order to perform th is ope ration, an FTP serv er addres s must ha ve already been sp ecified. U se PageSc ope Light to specify th e setti ngs. (Refer to “File De stination Settin g” on page 9-38 .[...]

9 9.4 Using S can to Server (FTP) O perations 9-68 Internet Fax & Networ k Scan Chapte r 9 9.4.1 Procedure for Scanning to a Server 9.4.1.1 Using the Auto Document Feeder 1 Press the [Scan] key. The copie r switche s to Scan mo de, and t he scan s creen appears. 2 Place th e docu ment to be scan ned in the a uto doc ument fee der. H Adjust th e[...]

9.4 Using Sc an to Server (FTP) Opera tions 9 9-69 Internet Fax & Networ k Scan Chapte r 9 5 Press the and keys to sele ct the color mod e (“COLOR” or “B/W”), and t hen press the [Yes] k ey. 6 Press the and keys to sele ct the resol ution (150 × 150 dpi , 300 × 300 dp i, or 600 × 600 dpi ), and then press the [Yes ] key. H The 600 ×[...]

9 9.4 Using S can to Server (FTP) O perations 9-70 Internet Fax & Networ k Scan Chapte r 9 9.4.1.2 If Memory Becomes Full W hile Scanning A warni ng messa ge will app ear if t he amo unt of fr ee memory in the co pier becom es low while scanni ng a do cume nt. If the [Start ] key is pressed wit hin one minute of the mess age appea ring, the sc [...]

9.5 Using Intern et Faxing Opera tions 9 9-71 Internet Fax & Networ k Scan Chapte r 9 9.5 Using Internet Faxing Operations  Tip Internet fa xes a re sen t and rece ived via a mai l server. They are n ot sent dir ectly to the r ecipi ent. In addition, image s are re garded as having been s ent su ccessfu lly o n comple tion of their tr ansmis[...]

9 9.5 Using I nternet Faxin g Operatio ns 9-72 Internet Fax & Networ k Scan Chapte r 9 9.5.1 Procedure for Sending Internet Faxes 9.5.1.1 Starting to Scan 1 Pres s the [ Fax] key. The copier sw itche s to Fax mode, and t he fax sc reen appe ars. 2 Place th e docu ment to be scan ned in the a uto doc ument fee der. H Adjust th e guides to the s [...]

9.5 Using Intern et Faxing Opera tions 9 9-73 Internet Fax & Networ k Scan Chapte r 9 H For inform ation on e ntering text, refe r to “En teri ng Te xt” on page 3-18 . 6 Press th e [Start] key. Scanning starts , and the scan data is sent to the reci pien t. 9.5.1.2 If Memory Becomes Full While S canning A warnin g messa ge will app ear if t[...]

9 9.5 Using I nternet Faxin g Operatio ns 9-74 Internet Fax & Networ k Scan Chapte r 9 9.5.2 Specifying the Dest ination Usi ng Programmed Di aling The onl y transmis sion fun ctions that can be used whe n an e-ma il address is sel ected are broadc ast transm ission and ti mer transm ission.[...]

9.5 Using Intern et Faxing Opera tions 9 9-75 Internet Fax & Networ k Scan Chapte r 9 9.5.3 Sending a Document to Mul tiple Desti nations (Broadcast Transmiss ion) The sam e scan d ata can b e sent to multip le des tinations . The max imum nu mber of desti nation s that c an be sp ecifie d at on e time is 274.  Note For informa tion on us in[...]

9 9.5 Using I nternet Faxin g Operatio ns 9-76 Internet Fax & Networ k Scan Chapte r 9 9.5.4 Sending a Document at a Specified Time (Timer Transmission) A docume nt can be scanned an d stored in the co pier’s mem ory, then se nt at a specifie d time .  Note For inform ation on using timer tran smis sion, refe r to “To fax using timer tra[...]

9.5 Using Intern et Faxing Opera tions 9 9-77 Internet Fax & Networ k Scan Chapte r 9 9.5.5 Canceling (Deleting ) a Document Queued for Timer Transmission Of the e -mail mess ages sto red in t he cop ier’s me mory a nd reserv ed for timer tra nsmis sion, a speci fic e-mai l messa ge can be sele cted a nd delet ed.  Note For info rmatio n o[...]

9 9.5 Using I nternet Faxin g Operatio ns 9-78 Internet Fax & Networ k Scan Chapte r 9 9.5.6 Receiving Internet Faxes 9.5.6.1 Types of E-mail Mess ages That Can Be Received The cop ier ca n receive the fol lowing types of e-mail m essag es. G Body tex t of an e-mail m essage (sin gle-by te charac ters only ) G TIFF-F image s G Body tex t of an [...]

9.5 Using Intern et Faxing Opera tions 9 9-79 Internet Fax & Networ k Scan Chapte r 9 <Scr een du ring auto r ecept ion> 9.5.6.3 Manual Reception If the c opier is no t set to au tomatica lly retri eve mess ages, or you wan t to check for mess ages i mmediat ely, e -mail can be checke d manu ally. Checking E-m ail Ma nually 1 Pres s the [[...]

9 9.5 Using I nternet Faxin g Operatio ns 9-80 Internet Fax & Networ k Scan Chapte r 9 4 Pres s the [ Yes] ke y. The copi er checks th e POP3 se rver for rece ived e-ma il message s, then begins to prin t any mes sages th at have b een re ceived. After check ing for receiv ed e- mail m essages and print ing them, the fax screen a ppears ag ain.[...]

9.5 Using Intern et Faxing Opera tions 9 9-81 Internet Fax & Networ k Scan Chapte r 9 9.5.7 Forwarding Fax Documents Fax mes sage s receiv ed by the copie r can b e forward ed to a nother fax machin e (fax num ber) or to an Intern et fax se rvice (e-mail ad dress).  Note When forwa rding a docum ent that has b een recei ved by Interne t fax,[...]

9 9.5 Using I nternet Faxin g Operatio ns 9-82 Internet Fax & Networ k Scan Chapte r 9  Tip If the opt ion to forward and p rint the documen t (“ON (PRINT)” ) is selecte d, the received fax is fo rwarded to a destinati on afte r printed th e rece ived data . 5 The des tinatio n e-ma il addres s or fax number c an be entered us ing the 10[...]

9.6 Checki ng the Transmis sion/ Recepti on Results 9 9-83 Internet Fax & Networ k Scan Chapte r 9 9.6 Checking the Transmission/Reception Results The t ransmiss ion re sults for up to 6 0 messag es, incl uding sent a nd receive d faxe s, are recorded. The cop ier is set to aut omatic ally pri nt the acti vity report each time there have be en [...]

9 9.6 Checki ng the Transm ission/Re cepti on Results 9-84 Internet Fax & Networ k Scan Chapte r 9 9.6.1 Checking the Transmission Results 1 Press the [Status] k ey. 2 Pres s the ke y once to sele ct “TX/RX RESULT”, and then p ress the [Yes] key. 3 Pres s the an d ke ys to disp lay and check the de sired tran smissi on re sults . H In the t[...]

Miscellan eous Chap ter 10 10 10 Miscella- neous[...]

10 10.1 Spe cific ations 10-2 Miscellan eous Chap ter 10 10.1 Sp ecificat ions Specifica tion FA X290 0 FAX3900 Type Desktop Photoco nductor OPC Printing Sys tem El ectrostatic Dr y Powdered I mage Transfe r to Plain Paper Fusing System Heated Roller Copy Reso lu tion Ho rizo nta l: 60 0 dpi Vert ica l: 60 0 dpt Types of Origin al Types: Sheets Siz[...]

10.1 Speci ficati ons 10 10-3 Miscellan eous Chap ter 10 Scan to E-ma il / Scan to Server Internet Fax Power Req uirements 110-1 27 V: l ess than 7 A, 50-60 H z 220-240 V: less tha n 3.7 A, 5 0/60 Hz Power C onsumptio n 120-127 V: 770-8 90W 220-240 V: 814-888W Dim ensi ons 416m m (wi dth ) × 419mm (depth) × 408mm (height ) ( 16.4inch (width) × 1[...]

10 10.1 Spe cific ations 10-4 Miscellan eous Chap ter 10 Auto Docume nt Feeder Paper Feed Cassette (option) Specifica tion FA X290 0 FAX3900 Document F eeding System Stan dard Mod e: 1-sided original Kinds of O rigin al Pl ain paper: 13-1/ 4 lb to 3 2 lb Original S ize A4 L, B5 L, A 5 L, Leg al L, Letter L, Invoice L Custom size: Width: 5 -3/4 to 8[...]

10.2 Fu nction Menu Commands 10 10-5 Miscellan eous Chap ter 10 10.2 Function Menu Commands Function M enu Command s Menu Se tti ngs 1 BROADCAST Recipients 2 TIME R TX Transmissi on time 3 MAILBOX TX Recipie nt, mailbox ID and password 4 PRI NT MA ILBO X RX Ma ilbo x ID 5 POLLI NG TX SINGLE/MULTI, polling ID and password 6 POLLI NG RX Caller, po ll[...]

10 10.3 Care of the Machine 10-6 Miscellan eous Chap ter 10 10.3 Care of the Machine Cleaning Turn off the ma chine before cle aning it. Housing Cove r § Wipe the surfac e of the h ousin g cover wi th a so ft cloth d ampened with a mild hou sehol d detergen t. Control Panel § Wipe the surface o f the Co ntrol Panel cl ean wit h a so ft, dry clo t[...]

10.4 Gloss ary 10 10-7 Miscellan eous Chap ter 10 10.4 Glossa ry Terms and Definitions Term Definition Automatic re dialing If a call cann ot be comp leted, for example if th e reci pient’s mac hine is busy, the recipient is a utomatical ly called ag ain. If a doc ument queu ed in the memor y to be sent cont ains multi ple pages, until the time f[...]

10 10.5 Paper Size a nd Zoom Rat io Tabl es 10-8 Miscellan eous Chap ter 10 10.5 Paper Size and Zoom Ratio Tables Paper Sizes Paper For mat Metric Si ze Inch Size A4 210 mm × 297 mm 8-1/4 × 11-3/4 A5 148 mm × 210 mm 5-3/4 × 8-1/ 4 A6 105 mm × 148 mm 4-1/4 × 5-3/ 4 B4 257 mm × 364 mm 10 × 14-1/4 B5 182 mm × 257 mm 7-1/4 × 10 B6 128 mm × 1[...]

10.5 Pap er Size and Zoom Ratio Table s 10 10-9 Miscellan eous Chap ter 10 Zoom Ratios Metric Siz es Document Paper Size Desired P aper Size Zoom Ratio A4 210 mm × 297 mm 8-1/4 × 11- 3/4 A5 × 0.70 A6 × 0.50 B5 × 0.86 B6 × 0.61 A5 148 mm × 210 mm 5-3/4 × 8-1 /4 A6 × 0.70 B6 × 0.86 A4 × 1.41 B5 × 1.22 A6 105 mm × 148 mm 4-1/4 × 5-3 /4 A[...]

10 10.5 Paper Size a nd Zoom Rat io Tabl es 10-10 Miscellan eous Chap ter 10 Zoom r atio = Pape r size/ Docum ent si ze 1 inch = 25.4 m m 1 mm = 0 .0394 i nch Letter 8-1/2 × 11 215.9 mm × 279.4 mm Invoice × 0.64 Invoice 5-1/2 × 8-1/2 139.7 mm × 215.9 mm Legal × 1.54 Foolscap × 1.52 Letter × 1.29[...]

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