Minolta Scanner Mode manual

User Man ual 4514-7706-01 Scanner Mode[...]

Con tent s Scanner Mo de i Cont ents 1 Introduct ion 1.1 Welcome .. ................ ................. ................. ................. ................. .. 1-1 Trademark Acknowledge ments .............. ................. ........... ........ 1-1 1.2 Precautions... ................. ................. ................. ................. .........[...]

Contents ii Scanner M ode 3 Preparation 3.1 LAN Connection .................. ................. ................. ................. ...... 3-1 Connecting the LAN ca ble ................. ................. ........... ............ 3-1 3.2 Network Setti ngs ....................... ................. ................. ................. 3-3 3.2.1 List o[...]

Con tent s Scanner Mo de iii 4 Performing a Scan to E-Ma il Operation 4.1 Basic Trans mission ............ ................ ................. ................. ........ 4-1 If the t ransmissio n could not be complete d ....... ................. ........ 4-3 4.2 Selecting a Recipient From the List on the One-Touch Screen ........... ................[...]

Contents iv Scanner M ode 6 Performing a Scan to PC (FTP) Operation 6.1 Basic Transmis sion ............. ................. ................. ................. ...... 6-1 6.2 Registering a Recipient................... ................ ................. ............ 6-3 6.3 Changing/Dele ting Recipien ts ............. ................. .............[...]

Con tent s Scanner Mo de v 8.5 Speci fying the Scanning Options ....................... ................. ...... 8-16 8.5.1 Quality& Reduction Scre en ..................... ................. ................. 8-16 Quality tab ....... ................. ................ ................. ................. ...... 8-16 Contrast ta b ...............[...]

Contents vi Scanner M ode 8.11 Requesting/ Returning the Activ ity Report ................ ............... 8-47 Conditions for sendi ng a result n otification ............... ............... 8-47 Full mode c ompatibilit y ................. ................ ................. .......... 8-47 8.12 Printing th e Header Informa tion in the R eceived Doc[...]

Con tent s Scanner Mo de vii 11 Distribution of Fax Documents 11.1 Speci fying the Settin g ............. ................. ................. .................11-1 F codes ............ ................. ................ ................. ................. ...... 11-1 11.2 Forwarding a Received Fax to IP Scanner.... ................. ........... 11-[...]

Contents viii Scanner M ode Specifyin g the defa ult comm unication m ode ............ ............. 13-23 Specifyin g the defa ult transm ission mo de .......... ........... ........ 13-24 Specifyin g the defa ult metho d for attac hing the tra nsmission source na me .......... ................. ................. ................. ............. 13[...]

Con tent s Scanner Mo de ix 13.13.6 Specifyi ng Settings Concernin g the SMTP Re ception Timeout ( Mode 357) ......... ................ ................. ................. .... 13-51 Setting du ring produc tion ....... ................. ................. ............... 13-51 Specifyi ng the setting .................. ................. ............[...]

Contents x Scanne r Mode 14.7 Checking th e Settings For Ea ch Function (S ettings List) .... 14-15 Outputtin g the setting s list .................. ................. ................. .. 14-15 14.8 Checking th e Forwarding Se ttings (Forward ing List) ........... 14-17 Outputtin g the forwarding list ........ ................ ................. ..[...]

Introductio n 1 Scanner Mo de 1-1 1 Intro duction 1.1 Wel come This m anual prov ides des criptions on the u se of netwo rk applic ation functio ns used wi th the Inte rnet or on a n intranet. For precau tions concern ing the use and safety of the m ain device, refe r to the Us er Manual pro vided with the devi ce. Store t he User Man ual and u til[...]

1 Introduct ion 1-2 Scanne r Mode 1.2 Precautions 1.2.1 General prec autions 1. The repro duction of the c ontent of this manu al, eithe r partiall y or in full, is prohi bited witho ut prior pe rmission . 2. The con tent of this manual is subject to change without no tice. 3. Unauth orized du plication or modif ication i s strictly p rohibited . 4[...]

Introductio n 1 Scanner Mo de 1-3 1.2.2 User Instr uctions For the U.S.A. User s FCC Part 1 5-Radio Frequency D evices For Canada Us ers Interferen ce-Causin g Equipment Sta ndard (IC ES-003 Issue 3 ) This device complies with Part 15 of the FCC Rules. O peration is subject to the following two conditions: ( 1) This device m ay not cause har mful i[...]

1 Introduct ion 1-4 Scanne r Mode For Europe an Users CE Markin g (Declarati on of Confo rmity) For User s of the Cla ss B regulat ion ’ s countries For User s except the Class B r egulation ’ s count rie s This product complies with the following EU directives: 89/336/E EC, 73/2 3/EEC a nd 93/68/E EC direc tives. This d eclaratio n is valid f [...]

Introductio n 1 Scanner Mo de 1-5 Precautions for using network a pplications G Internet f axes and Scan to E-mail tran smissions are sen t and rec eived with the hel p of a mai l s erv er; t hey a re not s ent dire ctly to t he recip ien t or receiv ed direc tly from the s ender. In a ddition, as soon as transmi ssion with the server is fi nished [...]

1 Introduct ion 1-6 Scanne r Mode The f ollowing fu nctions ca n be used with netw ork appli cations. G Image q uality sp ecificat ion G Dens ity spec ifi catio n G Non-r educt io n mode G Scan area spec ification G 2in1 G 2-si ded transm ission G TX marke r stam p (optional ) G TSI G Destin atio n inse rt G Forward the received facsimile ducumen t[...]

Introductio n 1 Scanner Mo de 1-7 1.3 Check for E nclosed Acces sories Check th at all of t he foll owing are i ncluded. If anyth ing is m issing or damaged, c ontact yo ur service re presentati ve. Network Scan Ki t (SU-2) G CD-RO M contai ning electron ic manu als This C D-ROM cont ains the S canner Mode User Manual a nd the PageScop e Light Use [...]

1 Introduct ion 1-8 Scanne r Mode[...]

Overv iew 2 Scanner Mo de 2-1 2O v e r v i e w Paper docu ments ca n easily be converted to electroni c data and us ed, for exampl e, with ele ctronic fili ng. Scanne d image d ata (scan da ta) can be sent to other c omputers through a network as eithe r a TIFF file or a PDF file. The sca nned ima ge can be sent using any of the follow ing metho ds[...]

2 Overv iew 2-2 Scanne r Mode 2.2 Scan to Server (FTP) G Scan data can be upl oaded as TIFF or PDF files to a specified dire ctor y on an F TP ser ver. G A net work envir onm ent th at in clud es an FTP s erver is re qui red. G An FTP serv er on the Internet ca n be access ed throug h a proxy serve r. G A maxim um of five F TP server c an be regi s[...]

Overv iew 2 Scanner Mo de 2-3 G With the “ URL Report ” function, a notifica tion of the URL wh ere the scan dat a is saved can be sent by e-mail. (If the “ URL Report ” functio n is used , a mail server is required.) Intranet Internet FTP se rver FTP ser ver Internet Mail server Client computer Client computer[...]

2 Overv iew 2-4 Scanne r Mode 2.3 Scan to PC (F TP) G Scan dat a can be sent as TIFF or PDF fil es to cl ient comput ers using FTP. G The FT P server appl ication m ust be run ning on the c lient co mputers. G The forw arding desti nation on the clien t computer i s the root f older specif ied with the FTP ser ver applicat ion. This setting c annot[...]

Overv iew 2 Scanner Mo de 2-5 2.4 Scan to HDD G Scan data is saved o n the cop ier's hard d isk as TIFF o r PDF file s. The sa ved files can b e retr ieve d wit h Page Scop e Li ght. G With the “ URL Report ” function, a notifica tion of the URL wh ere the scan da ta is sa ved can b e sent by e-m ail. (If the “ URL Report ” fun ction i[...]

2 Overv iew 2-6 Scanne r Mode 2.5 In ternet Fa xing G As oppos ed to a norma l fax, whic h transmits thr ough tel ephone lines , Internet f ax sends and rece ives fax im ages thro ugh the Int ernet. Internet f ax uses the Internet e lectronic m ail (e-ma il) setup to send and receive fax images. Im age data sc anned at an In ternet fax term inal is[...]

Overv iew 2 Scanner Mo de 2-7 2.6 IP Address FAX (LAN-FAX) G Scan data is sent to a copier o f the same ty pe (Interne t fax) throu gh the Intern et, without p assing thou gh a mai l server. 1 Program a one-touc h key with the IP addres s or the host na me of t he reci pien t. 2 Use th e one-touch k ey to sp ecify the recipient, an d then sp ecify [...]

2 Overv iew 2-8 Scanne r Mode 2.7 Sca n to PC (SMTP) G Scan dat a can be sent as TIFF or PDF fil es to cl ient comput ers using SMTP. G From the client c omputer, th e enclosed IP Scanner appl ication must be used to first s pecify the fo lder whe re data is saved. In ad dition, the IP Scanne r applic ation ca n be set to save the data i n a folde [...]

Overv iew 2 Scanner Mo de 2-9 2.8 IP Scanner G Scan data i s sent to a clien t computer, wh ere it is saved in a folder that is crea ted using the name of the sc anner button. G After program ming a button (Sc an data dest ination and scan setting s) from the c lient comput er when s canning, a pap er docume nt can eas ily be save d as an elec tron[...]

2 Overv iew 2-10 Scanner M ode 2.9 Document Forwording/Archive Distribution G Image da ta receive d from a fax mac hine on a co mmon tel ephone lin e can be sen t direct ly to a computer or at tached to an e -mail mess age. In order to transmit the fax documen t by e-mail, a ne twork enviro nment that inc ludes a mai l server is required. G The fax[...]

Overv iew 2 Scanner Mo de 2-11 2.10 Network Fa x Transmiss ion G To use Networ k Fax t ransm issio n, “ Network FAX ” is required , one of the atta ched uti lities. Be s ure to c onfirm the n etwork environment , then perform th e network s etting an d the setu p of Network F AX. G A docu ment creat ed i n an app lic atio n, such as wor d-p roc[...]

2 Overv iew 2-12 Scanner M ode 2.11 Environm ents for Tran smitting S can Data The f ollowing ty pes of envi ronments are require d in order to s end scan data. ✎ Tip In order to use the s canning op erations, the Network In terface Card (NC-4) and th e Network Sc an Kit (SU-2) or the In ternet Fax & Netwo rk Scan Kit (S U-3) must be installe[...]

Overv iew 2 Scanner Mo de 2-13 <Ope rati ons that ca n be p er forme d i f the In tern et Fa x & Net work Scan Ki t is inst al led> In addit ion to the operations that can be performed when the N etwork Scan Ki t is i nstalled (re fer to t he above table), th e follo wing opera tions a re availa ble. * 1: Di2 010 an d Di201 0f are sold on[...]

2 Overv iew 2-14 Scanner M ode[...]

Preparation 3 Scanner Mo de 3-1 3 Preparation 3.1 LAN Connection This co pie r can t ransm it wi th t he TCP /IP pr otoc ol on a LAN . Ther efor e, th e LAN ca ble mu st be co nnected. Conne ct to the LAN by using a LAN cable (c able for Fa st Ethernet 100BASE-TX). Connec ting the LAN cable Insert on e plug on the LAN cab le into the connect or (ma[...]

3 Preparation 3-2 Scanne r Mode LED ind ica tors LED Color Condition Mean ing Green Lit The LAN is connected corre ctly. Off The copier has no t been turn ed on. The LA N is not co nnected co rrectly. Flas hing Dat a is bei ng se nt or re ceiv ed. Red Lit Operat ing at 100 Mbps Off Operati ng at 10 M bps[...]

Preparation 3 Scanner Mo de 3-3 3.2 Network Setti ngs The ava ilable ne twork operat ions are l imited acc ording to t he connected LAN enviro nment. Speci fy the network settin gs accordin g to the environ ment and functions to be used. The netw ork sett ings can be specifie d from the copier 's control panel or from Adm inistrator mo de of P[...]

3 Preparation 3-4 Scanne r Mode Operat ion Scan to E-mail Scan to Server(F TP) Scan to PC( FTP) Scan to PC (SMTP) Scan to HDD IP Scan ner Intern et Faxin g IP Add ress Fa xing Dist ributio n of Fax Docum ents (fax r ecept ion) Network FAX Paramete r Equ ipmen t Name Equ ipmen t Name 222 - 2 - 2 - 2 - SMTP Sett ings screen SMTP Server Address ● ?[...]

Preparation 3 Scanner Mo de 3-5 * 1: If th e “ URL Report ” fun ction is use d, the e- mail t ransmissi on (SMTP ) settings m ust be specified. (Ref er to pag e 3-11. ) Copier do main na me and regis tering wi th a DNS serv er In order to p erform Network Fax transmis sions throu gh a mail s erver, this copier m ust be regis tered with a DNS se[...]

3 Preparation 3-6 Scanne r Mode 3.2.2 Specifying Networ k Settings ✎ Note Before sp ecifying ne twork settin gs, check with the net work admini strator for th e necessar y information . Displa ying the Networ k Settings scr een 1 Press the [Utility] k ey on the c opier cont rol panel. 2 Touch [Ad min. Manage ment]. 3 Use the k eypad to typ e in t[...]

Preparation 3 Scanner Mo de 3-7 5 Touch [Ne twork Set]. 6 Specify the neces sary settings for the param eters in the s creen that appeared. ❍ For detai ls on spec ifying settings for the vario us paramete rs, refer to t he follow ing pages. 7 Contin ue touching [En ter] to ret urn to the Utili ty screen, an d then touc h [Exit] to r eturn to the [...]

3 Preparation 3-8 Scanne r Mode Basic Settin gs screen The f ollowing p arameters can be set fr om the Bas ic Setting s screen. Parameter Description DHCP Specify whether to automatically retrie ve the IP address from the DHCP server or to specify a fixed IP a ddress. IP Address Type in the IP addre ss of this unit. *Type in the IP ad dress only if[...]

Preparation 3 Scanner Mo de 3-9 1 In the Netwo rk Settings screen, touc h [Basic Sett ings]. 2 Specify the necessa ry settin gs for the parameters in the pa ge that appeared . 3 Touch [En ter]. DNS Settings screen The foll owing p arameters can be set fro m the DNS Settings scre en. Network Board Set Speci fy the netw ork board tr ansmissio n speed[...]

3 Preparation 3-10 Scanner M ode 1 In the Netwo rk Settings screen, tou ch [DNS Settings]. 2 Specify the neces sary settin gs for the parameters in the page that appeared . 3 Touch [En ter]. Specif ying the device name The Equi pment Name is used as a part of the file name with Scan to E- mail tra nsmissions, Scan to Server transmis sions, Scan to [...]

Preparation 3 Scanner Mo de 3-11 SMTP Settings screen <Scan to E-mail settings and settings fo r sending Internet fax es (These setting s are also used for the e-m ail notific ations of the Scan to FTP and Scan to HDD operations.)> The foll owing p arameters can be set fro m the SMT P Settings s creen. 1 In the Netwo rk Settings screen, touc [...]

3 Preparation 3-12 Scanner M ode POP3 Settings screen <Rece ption settin gs for Internet faxing > The f ollowing p arameters can be s et from the POP3 Sett ings scree n. 1 In the Netwo rk Settings screen, tou ch [POP3 Settin gs]. 2 Specify the neces sary settin gs for the parameters in the page that appeared . 3 Touch [En ter]. Parameter Desc[...]

Preparation 3 Scanner Mo de 3-13 Mail/Scan Setting (E-mail Mode) screen Specify the maximu m size of data that can be tra nsmitted, t he maximu m transmi ssion resol ution and the coding m ethod tha t is give n priority with Internet f axing and IP addr ess fax tr ansmissio ns. The trans mission s ize speci fie d her e is t he defa ult t rans missi[...]

3 Preparation 3-14 Scanner M ode 1 In the Netwo rk Settings screen, tou ch [Mail/Sca n Setting]. 2 Touch [E-m ail Mode]. 3 Specify the neces sary settin gs for the parameters in the page that appeared . 4 Touch [En ter]. Mail/Sca n Setting (Scan Mod e) screen Specify the file format and c oding me thod that is given pri ority with Scan to E-mail, S[...]

Preparation 3 Scanner Mo de 3-15 1 In the Netwo rk Settings screen, touc h [Mail/ Scan Settin g]. 2 Touch [Sc an Mode] . 3 Specify the necessa ry settin gs for the parameters in the pa ge that appeared . 4 Touch [En ter]. Coding Method Select the cod ing method for scan data tha t is to be trans mitted. MH/MMR Parameter Descriptio n[...]

3 Preparation 3-16 Scanner M ode Scanner Setti ngs scre en The f ollowing p arameters can be set fr om the Scanner Set tings screen . Parameter Description Activity Rep ort Select whethe r ( “ ON ” ) or not ( “ OF F ” ) to se nd a notifica tion of the result for the reception of the Internet fa x. (Full m ode) For detail s, refer to “ Spe[...]

Preparation 3 Scanner Mo de 3-17 1 In the Netwo rk Settings screen, touc h [Scanner Set tings]. 2 Specify the necessa ry settin gs for the parameters in the pa ge that appeared . 3 Touch [En ter]. Gateway T X Select wh ether ( “ Yes ” ) or not ( “ No ” ) to pe rfor m the dir ect fax transmis sion operat ion. If “ YES ” is select ed on a[...]

3 Preparation 3-18 Scanner M ode Registering a n FTP site <The fol lowing s ettings must b e speci fied in orde r for the S can to Se rver (FTP) opera tion to be performed. > 1 In the Netwo rk Settin gs screen, touc h [File Destin ation Memory Input]. 2 Touch [I nput], and then touch where an FTP s ite has not yet be en registe red. ❍ A max[...]

Preparation 3 Scanner Mo de 3-19 4 Type in the addres s of the FTP serve r, and t hen touch [Next]. 5 Select whe ther or not a proxy i s used, a nd then touch [Ne xt]. 6 Type in the port nu mber of the FTP se rver, and t hen touch [Ne xt].[...]

3 Preparation 3-20 Scanner M ode 7 Select whe ther the FT P server i s public or private (whe ther or no t th ere is a server l ink), and the n touch [Next]. ❍ If “ Private Site ” was selec ted , typ e in the user name and th e passwo rd. 8 The “ Director y Memory Input ” sc reen appe ars. Touch [I nput], and then touch wher e a directory[...]

Preparation 3 Scanner Mo de 3-21 10 Check th e name of the directory , and then touch [Enter]. 11 When sp ecifying multiple directori es (up to f ive), repeat s teps 8 through 1 0. 12 Chec k the s peci fied setti ngs in the Fi le Dest ination Memory Ch eck screen, and then touch [Ente r]. ✎ Note Enabling or disabling the Passive Mode is se t from[...]

3 Preparation 3-22 Scanner M ode Specif ying a proxy <The following settings must be s pecified in order to c onnect to an FTP server t hrough a pr oxy serv er. These set tings can only be specifie d with PageScop e Light.> The f ollowing p arameters can be set fr om the FTP Configura tion page . 1 Start up Pag eScope Light . ❍ Refer to “[...]

Preparation 3 Scanner Mo de 3-23 Frame Type Setting 1 In the Netwo rk Settings screen, touch [Frame Typ e Set]. 2 Select th e frame type accordi ng to the Ne tware environ ment that t his copier is conn ected to, and then touch [En ter]. ❍ Select a type from “ Auto ” , “ Ethern et-II ” , “ 802.2 ” , “ 80 2.3 ” or “ SNAP ” . Th[...]

3 Preparation 3-24 Scanner M ode 3 Check the display ed results , and then touch [Ent er]. 4 Touch [En ter].[...]

Preparation 3 Scanner Mo de 3-25 3.2.3 Using PageScope Li ght PageScop e Light i s a utility for managi ng devic es supporte d by the HTTP server in tegrated in to the printe r/scanner con troller. Usin g a Web brow ser, PageScop e Light can re motely c ontrol the pri nter/scan ner control lers on the networ k. Indexes and one-t ouch keys can be re[...]

3 Preparation 3-26 Scanner M ode 2 Click th e [Log-in] button to l og into th e Administrato r mode. 3 To log o ut, click th e [Log-out] button. ✎ Note For the adm inistrato r password, use the adm inistrato r access code for the cop ier. For deta ils, contac t the admini strator for y our copie r. If no ope ration is performed for 10 minutes aft[...]

Preparation 3 Scanner Mo de 3-27 Selecting th e Display La nguage If neces sary, the l anguage in which PageSc ope Light pages are d isplaye d can be chang ed. This setting only applies to PageScop e Light pages. 1 Log in to Pa geSc ope L ight in Adm inis trat or mo de. 2 Click [Prefere nce] in th e menu on th e [System] tab. 3 Select th e desired [...]

3 Preparation 3-28 Scanner M ode 4 Touch [D omain Na me]. 5 Touch th e domain name button th at you wish to prog ram . 6 Type the c haracters that y ou wish t o r egister (64 chara cters or less), and then touch [Ente r]. 7 Contin ue touchi ng [Enter] to ret urn to the Util ity screen , and then to uch [Exit] to retu rn to the Basic s screen. ❍ T[...]

Preparation 3 Scanner Mo de 3-29 Using the do main name buttons ✎ Tip From all screens tha t contain the [Domai n Name] but ton, a dom ain name c an be ente red using the same procedure. 1 Type in the e-mail ad dress, and t hen touch [D omain Name]. 2 Touch th e button prog ramme d wit h the desired domain n ame. ❍ To return to the text input s[...]

3 Preparation 3-30 Scanner M ode Utilities dis k The ut ilities dis k conta ins the IP Scan ner and Netw ork FAX ap plicatio ns. In order to i nstall ea ch utility , the amount of h ard disk s pace shown bel ow must be ava ilabl e. G IP Scanne r: About 5 MB G Network FAX: About 22 MB Installing IP Scanner (Wind ows Me, 98/9 5, XP, 2000 and NT4.0) 1[...]

Preparation 3 Scanner Mo de 3-31 3 Check the contents of the dia log box, a nd then c lick the [Next ] bu tton. 4 Check th e contents of the di alog box, an d then cli ck the [Ye s] button. ✎ Note If you do not ag ree with the lice nse agreement , IP Scanner cann ot be insta lled. Check the provisi ons of the agreement, a nd then cl ick the [ Yes[...]

3 Preparation 3-32 Scanner M ode 5 Check wh ich folder IP Scanne r will be install ed into, and the n click the [Next] but ton. ❍ To chang e the f older where IP Scanner wil l be install ed, clic k the [Browse...] b utton, and then select the desir ed folder. ❍ While s pecifying s ettings i n the inst aller dialog boxes, i f you choose the wron[...]

Preparation 3 Scanner Mo de 3-33 7 Click th e [Finish] button . A messa ge may a ppear, info rming you th at the com puter sho uld be rest arte d. Restar t the comp uter to co mplete th e install ation. 8 In the DiAL TA Installe r dialog b ox, click the [Close] button.[...]

3 Preparation 3-34 Scanner M ode 9 Rest art th e comp uter. ❍ Click th e [Yes] button to restart th e comput er.[...]

Preparation 3 Scanner Mo de 3-35 Uninstalling (Windows Me, 98/95 and NT 4.0) ✎ Note Quit Im age Receiver before uni nstalling IP Scanner . 1 In Windo ws, click the [Start] butto n, point to [Settings], and t hen clic k [Contro l Panel] to displ ay the Cont rol Panel wi ndow. 2 Double-cl ick the [Add or Remove Progra ms] icon. 3 Select “ IP Sca [...]

3 Preparation 3-36 Scanner M ode Uninstalling (Windows XP and 2000) ✎ Note Quit Im age Recei ver before uninstallin g IP Scanne r. 1 In Windo ws, click th e [Start] butt on, point t o [Settings], a nd then cl ick [Contro l Panel] to displ ay the Cont rol Panel wi ndow. 2 Doubl e-click the [Add/Remov e Programs] ic on (the [Add or Remove Programs][...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-1 4 Performing a Scan to E-Mail Operation 4.1 B asic Tran smissi on 1 Position the docu ment(s) to be scann ed. 2 Pres s the [ Fax/ Scan] key. ❍ For a cop ier, press the [Scan] ke y. 3 Touch [1 0-Key Diali ng]. Specify the recipien t in any of th e foll owin g ways . ❍ For a copi er, t o[...]

4 Performing a Scan to E-Mail Op eration 4-2 Scanne r Mode 4 Touch [C om. Mode] . 5 Touch [PC] , then [E-mail], and then touch [Ent er]. 6 Type in the e-mail a ddress of th e reci pie nt.[...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-3 7 To cha nge the file format or coding method, tou ch [Scan Mode], and then specif y the desir ed settin gs. 8 Specify the image quality, density and zoom ra tio accordi ng to the d ocument to be sc anned. ❍ Refer to “ Spe cifying t he Scanning Options ” on page 4-18 . 9 Press the [S[...]

4 Performing a Scan to E-Mail Op eration 4-4 Scanne r Mode For detai ls, refer to “ Spe cifying Re port Output Se ttings ” on page 13-41 . G You can try again to send do cuments tha t could n ot be trans mitted. (maxim um of 20 doc uments) To send documen ts again, touch [Job L ist], touc h [Com.], and t hen search for docum ents that cou ld no[...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-5 4.2 Selecting a Recipient From t he List on the One- Touch Screen ✎ Note The reci pient mus t have be en regist ered as a o ne-touch key in advanc e. 1 Position the docu ment(s) to be scann ed. 2 Pres s the [ Fax/ Scan] key. ❍ For a cop ier, press the [Scan] ke y. 3 Touch [O ne-Touch ][...]

4 Performing a Scan to E-Mail Op eration 4-6 Scanne r Mode 4.3 Select ing a Recipient by Searchin g for It by N ame ✎ Note The reci pient mus t have be en regist ered as a one -touch ke y in adva nce. 1 Position the docu ment(s) to be scann ed. 2 Pres s the [ Fax/ Scan] key. ❍ For a cop ier, press the [Scan] ke y. 3 Touch [Se arch]. 4 Touch [Se[...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-7 5 Select the desired re cipient, and then press the [Start] key.[...]

4 Performing a Scan to E-Mail Op eration 4-8 Scanne r Mode 4.4 Typing In the Number of the One-Touch Key for the Recipient A numbe r is sp ecified for each one-touch key, as shown b elow. In stead of select ing a one -touch key , the num ber (betw een 000 an 539) of th e one- touch k ey can b e entered i n order to s pecify the recipient . 1 Positi[...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-9 4.5 Registeri ng a Recipient Regist ering a reci pient in th e copier in advance i s useful for using a scanni ng operatio n. Recipient s can be regis tered from ei ther the copi er's control pan el or from PageScope Lig ht. In addit ion, regis tered one-to uch keys can be searc hed t[...]

4 Performing a Scan to E-Mail Op eration 4-10 Scanner M ode 3 Touch [F ax Input]. ❍ For a copi er, t ouch [ E- mail Inp ut]. 4 Touch [I ndex]. 5 Touch a key wh ere an inde x has not yet be en registe red.[...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-11 6 Type in the name of the inde x. 7 Touch [En ter].[...]

4 Performing a Scan to E-Mail Op eration 4-12 Scanner M ode Registering o ne-touch key s If a recipient i s register ed with a one-touch k ey, the recipient ’ s inf orma tion can be ret rieved wi th just the touc h of a button i n the copie r ’ s t ouch pane l. Regis tering rec ipients wh ere data is frequentl y sent is c onvenien t since i t n[...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-13 4 Touch [O ne-Touch ]. 5 Select an index, a nd then touch a key wh ere nothing has bee n registere d yet. 6 Type in the recipi ent name that will app ear on the one- touch k ey, and th en touch [Next].[...]

4 Performing a Scan to E-Mail Op eration 4-14 Scanner M ode 7 Touch [PC] , then [E-mail], and then touch [Nex t]. 8 Type in the e-mail a ddress of the rec ipient, a nd then touch [Ne xt]. ❍ To ch ange the f ile for mat or coding me thod, touch [Scan Mo de], and th en specify the desi red settings .[...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-15 9 Chec k the inf ormat ion t o b e regi ster ed, an d th en tou ch [Enter]. 4.6 Changing/Deleting Recipients 1 Pres s the [U tili ty] ke y. 2 Touch [Us er Set]. 3 Touch [F ax Input]. ❍ For a copi er, t ouch [ E-ma il I nput ]. 4 Touch [O ne-Touch ]. 5 Select an index, a nd then to uch t[...]

4 Performing a Scan to E-Mail Op eration 4-16 Scanner M ode 4.7 Copying a One-Touch Key 1 Press the [Utility] key . 2 Touch [Us er Set]. 3 Touch [F ax Input]. ❍ For a copi er, t ouch [ E- mai Input]. 4 Touch [O ne-Touch ].[...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-17 5 Select an index, a nd then touch a key wh ere a reci pien t has alr eady been registere d. 6 Touch [O ne-Touch ], and then touch [On e-Touch Copy]. 7 Touch th e one-touc h key wher e not hin g has be en registere d yet and w here you wish to copy the informat ion to. 8 Check th at the o[...]

4 Performing a Scan to E-Mail Op eration 4-18 Scanner M ode 4.8 Specifying the Scanning Options 4.8.1 Quality & Reduction Screen Quality tab Select t he scann ing resolutio n. “ Standard ” ( 200 × 100 dpi ), “ Fine ” (200 × 20 0 dpi), “ Supe r Fine ” (400 × 40 0 dpi ), “ Text+Photo ” (400 × 4 00 dpi), “ GSR ” (20 0 × 20[...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-19 Reduction/Area tab Scan Area : Se lect the s canning si ze.[...]

4 Performing a Scan to E-Mail Op eration 4-20 Scanner M ode 4.8.2 FAX Menu Screen G With a copier, the set tings are speci fied from the Menu sc reen. Network tab ✎ Tip Touch [Ca ncel] to can cel the setti ng. Subject: <Subject text mus t have be en register ed in advanc e.> → Refer to “ Sc anne r Sett ing s scre en ” on page 3-16 . S[...]

Performing a Scan to E-M ail Operati on 4 Scanner Mo de 4-21 ✎ Tip Touch [Ca ncel] to c ancel the s etting. Reply: Sp ecify the rep ly e-mail ad dress. (Sel ect from the lis t of one-tou ch keys .) If a reply e-m ail address is not spec ified, the e-mail mes sage is sent w ith the e-mai l address of this unit. For detai ls on sp ecifying the e-ma[...]

4 Performing a Scan to E-Mail Op eration 4-22 Scanner M ode ✎ Tip Touch [Ca ncel] to can cel the setti ng. An exten sion (.tif or .pdf) is auto matical ly added to file na me. Settings for the “ TSI ” , “ TX Report ” , “ 2in1 ” , “ 2-Side d TX ” , “ Prior ity T X ” , “ Timer Set ” , and “ TX Mark er ” functions c an al[...]

Performing a Scan to Se rver (FTP) Op eration 5 Scanner Mo de 5-1 5 Performing a Scan to Server (FTP) Operation 5.1 B asic Tran smissi on 1 Position the docu ment(s) to be scann ed. 2 Pres s the [ Fax/ Scan] key. ❍ For a cop ier, press the [Scan] ke y. 3 Select an index, a nd then select a recipie nt from the list of one-touc h keys. Specify the [...]

5 Performing a Scan to Se rver (FTP) Op eration 5-2 Scanne r Mode 4 Touch [Q uality&Re duction], and t hen adjust th e image quality , density and zoom ratio ac cording to the docume nt to b e scanned. ❍ Refer to “ Speci fying the Scanning Options ” on page 5-8 . 5 Press the [Sta rt] key. The tr ansmissio n begins . If the document is pla[...]

Performing a Scan to Se rver (FTP) Op eration 5 Scanner Mo de 5-3 5.2 Registeri ng a Recipient ✎ Note The FTP si te must h ave been registered in advance . Refer to “ Registeri ng an FTP s ite ” on page 3-18 . 1 Pres s the [U tili ty] ke y. 2 Touch [Us er Set]. 3 Touch [F AX Input]. ❍ For a copi er, t ouch [ E- mail Inp ut]. 4 Touch [O ne-T[...]

5 Performing a Scan to Se rver (FTP) Op eration 5-4 Scanne r Mode 5 Sele ct an i ndex , and t hen touch a key wh ere nothin g has bee n register ed yet. 6 Type in the recip ient name that will app ear on the one- touch k ey, and th en touch [Next]. 7 Touch [PC] , then [FTP Server], and t hen touch [Next].[...]

Performing a Scan to Se rver (FTP) Op eration 5 Scanner Mo de 5-5 8 Touch the bu tton for the FTP site wh ere yo u wish to send the data, and then t ouch [Next]. 9 Touch th e button fo r the direct ory wher e you wi sh to send the data, and then touch [Ne xt]. 10 Chec k the inf ormat ion t o b e registere d.[...]

5 Performing a Scan to Se rver (FTP) Op eration 5-6 Scanne r Mode 11 Touch [M ode1], an d then specif y the file format and coding method. In addit ion, spec ify whethe r a URL Repo rt will be sent. If the “ URL Report ” parameter was set to “ ON ” , type in the e-ma il addres s where t he noti fica tion will be se nt. 12 Touch [En ter].[...]

Performing a Scan to Se rver (FTP) Op eration 5 Scanner Mo de 5-7 5.3 Changing/Deleting Recipients 1 Pres s the [U tili ty] ke y. 2 Touch [Us er Set]. 3 Touch [F AX Input]. ❍ For a copi er, t ouch [ E-ma il I nput ]. 4 Touch [O ne-Touch ]. 5 Select an index, a nd then to uch the one-to uch key that you wi sh to delete o r whose informatio n you w[...]

5 Performing a Scan to Se rver (FTP) Op eration 5-8 Scanne r Mode 5.4 Specifying the Scanning Options 5.4.1 Quality & Reduction Screen Quality tab Select t he scann ing resolutio n. “ Standard ” ( 200 × 100 dpi ), “ Fine ” (200 × 20 0 dpi), “ Supe r Fine ” (400 × 40 0 dpi ), “ Text+Photo ” (400 × 4 00 dpi), “ GSR ” (20 0[...]

Performing a Scan to Se rver (FTP) Op eration 5 Scanner Mo de 5-9 Reduction/Area tab Scan Area : Se lect the s canning si ze. Select “ Au toDetect. ” or spe cify a size.[...]

5 Performing a Scan to Se rver (FTP) Op eration 5-10 Scanner M ode 5.4.2 FAX Menu Screen G With a copier, the set tings are speci fied from the Menu sc reen. Network tab ✎ Tip Touch [Ca ncel] to can cel the setti ng. An exten sion (.tif or .pdf) is auto matical ly added to file na me. Settings for the “ TX Report ” , “ 2in1 ” , “ 2-Side[...]

Performing a Scan to Se rver (FTP) Op eration 5 Scanner Mo de 5-11 5.5 URL Report With this functio n, a notifi cation of the URL whe re the sca n data is saved can be sent by e -mail. The file is n ot attache d to the e- mail mes sage. Howeve r, the loca tion wh ere the sc an data is s aved can easily be acces sed when the rec eiver of the U RL Re[...]

5 Performing a Scan to Se rver (FTP) Op eration 5-12 Scanner M ode[...]

Performing a Scan to PC (F TP) Operation 6 Scanner Mo de 6-1 6 Performing a Scan to PC (FTP) Operation 6.1 B asic Tran smissi on ✎ Note The FT P server ap plicatio n must be run ning on th e client computer s. With the Sc an to PC (FTP c lient) opera tion, the f ollowing s ettings are used an d data is sent by F TP. If neces sary, sp ecify the fo[...]

6 Performing a Scan to PC (FTP) Operat ion 6-2 Scanne r Mode 4 Touch [Q uality/Re duction], and t hen adjust th e image quality , density and zoom ratio ac cording to the docume nt to b e scanned. ❍ Refer to “ Speci fying the Scanning Options ” on page 6-7 . 5 Press the [Sta rt] key. The tr ansmissio n begins . If the document is placed on th[...]

Performing a Scan to PC (F TP) Operation 6 Scanner Mo de 6-3 6.2 Registeri ng a Recipient 1 Pres s the [U tili ty] ke y. 2 Touch [Us er Set]. 3 Touch [F AX Input]. ❍ For a copi er, t ouch [ E- mail Inp ut]. 4 Touch [O ne-Touch ].[...]

6 Performing a Scan to PC (FTP) Operat ion 6-4 Scanne r Mode 5 Sele ct an i ndex , and t hen touch a key wh ere nothin g has bee n register ed yet. 6 Type in the recip ient name that will app ear on the one- touch k ey, and th en touch [Next]. 7 Touch [PC] , then [FTP Client], a nd then tou ch [Next].[...]

Performing a Scan to PC (F TP) Operation 6 Scanner Mo de 6-5 8 Type in the IP add ress of the comput er that the d ata will be sent to, and the n touch [Next]. ❍ To chang e the port number, t ouch [Port], and then specif y the desired set ting. ❍ To change the file format or codin g method , touch [Scan Mo de], and th en specify the desi red se[...]

6 Performing a Scan to PC (FTP) Operat ion 6-6 Scanne r Mode 6.3 Changing/Delet ing Recipients 1 Press the [Utility] key . 2 Touch [Us er Set]. 3 Touch [F AX Input]. ❍ For a cop ier, touch [E-m ail Input]. 4 Touch [O ne-Touch ]. 5 Select a n index, a nd then to uch the one-to uch key tha t you wish to delete o r whose information y ou wish to cha[...]

Performing a Scan to PC (F TP) Operation 6 Scanner Mo de 6-7 6.4 Specifying the Scanning Options 6.4.1 Quality/Reduc tion Screen Quality t ab Select th e scanning resolutio n. “ Stan dard ” (200 × 100 d pi), “ Fine ” (20 0 × 200 dpi), “ Su per Fine ” (400 × 40 0 dpi ), “ Text+Photo ” (400 × 4 00 dpi), “ GSR ” (20 0 × 200 dp[...]

6 Performing a Scan to PC (FTP) Operat ion 6-8 Scanne r Mode Reduction/Area tab Scan Area: Select th e scanning size. Select “ AutoDet ect. ” or sp ecify a siz e.[...]

Performing a Scan to PC (F TP) Operation 6 Scanner Mo de 6-9 6.4.2 FAX Menu Screen G With a c opier, the s ettings are specif ied from the Menu sc reen. ✎ Tip Touch [Ca ncel] to c ancel the s etting. An extens ion (.tif o r .pdf) is a utomaticall y added to file nam e. Settin gs for the “ TX Repo rt ” , “ 2in1 ” , “ 2-S ided TX ” , ?[...]

6 Performing a Scan to PC (FTP) Operat ion 6-10 Scanner M ode[...]

Performing a Scan to HDD Operation 7 Scanner Mo de 7-1 7 Performing a Scan to HD D Operation 7.1 B asic Tran smissi on 1 Position the docu ment(s) to be scann ed. 2 Pres s the [ Fax/ Scan] key. ❍ For a cop ier, press the [Scan] ke y. 3 Select an index, a nd then select a recipie nt from the list of one-touc h keys. Specify the recipien t in any o[...]

7 Performing a Scan to HDD Operat ion 7-2 Scanne r Mode G After all p ages of t he document to be sen t are scan ned, touch [Sc an End], and then press the [Start] key. The transmis sion begins . ✎ Tip If the “ URL Report ” parame ter was set to “ ON ” , a notificatio n of the URL wher e the image data is saved will be sen t by e-mail. Se[...]

Performing a Scan to HDD Operation 7 Scanner Mo de 7-3 1 Start up Pag eScope Li ght. ❍ Refer to “ Usi ng PageScope Lig ht ” on page 3-25 . 2 Click [Mai l Box] in t he menu on th e [File] ta b. 3 Click th e [Create] button . 4 Type in the name of the mail bo x and the pass word, and then click the [Create] bu tton. After using PageScope L ight[...]

7 Performing a Scan to HDD Operat ion 7-4 Scanne r Mode 4 Touch [O ne-Touch ]. 5 Sele ct an i ndex , and t hen touch a key wh ere nothin g has bee n register ed yet. 6 Type in the recip ient name that will app ear on the one- touch k ey, and th en touch [Next].[...]

Performing a Scan to HDD Operation 7 Scanner Mo de 7-5 7 Touch [HD D], and the n touch [Ne xt]. 8 Select th e user box where you wish to send the data, and then touch [Nex t]. 9 Touch [M ode1], an d then specify the file form at and coding me thod. ❍ In additi on, spec ify whethe r a URL Report will be s ent. If the “ URL Report ” parameter w[...]

7 Performing a Scan to HDD Operat ion 7-6 Scanne r Mode 10 Chec k the inf ormat ion t o b e registere d, and the n touch [Enter]. 7.3 Changing/Delet ing Recipients 1 Press the [Utility] key . 2 Touch [Us er Set]. 3 Touch [F AX Input]. ❍ For a cop ier, touch [E-m ail Input]. 4 Touch [O ne-Touch ]. 5 Select a n index, a nd then to uch the one-to uc[...]

Performing a Scan to HDD Operation 7 Scanner Mo de 7-7 7.4 Specifying the Scanning Options 7.4.1 [Quality&Reducti on Screen] Quality t ab Select th e scanning resolutio n. “ Stan dard ” (200 × 100 d pi), “ Fine ” (20 0 × 200 dpi), “ Su per Fine ” (400 × 40 0 dpi ), “ Text+Photo ” (400 × 4 00 dpi), “ GSR ” (20 0 × 200 dp[...]

7 Performing a Scan to HDD Operat ion 7-8 Scanne r Mode Reduction/Area tab Scan Area: Select th e scanning size. “ Auto Size ” or “ No Reduction ”[...]

Performing a Scan to HDD Operation 7 Scanner Mo de 7-9 7.4.2 FAX Menu Screen G With a c opier, the s ettings are specif ied from the Menu sc reen. Network tab ✎ Tip To canc el the se tting, touc h [Cancel] . The extensi on (.tif or . pdf) is automati cally a dded to the file name. Settin gs for the “ TX Repo rt ” , “ 2in1 ” , “ 2-S ided[...]

7 Performing a Scan to HDD Operat ion 7-10 Scanner M ode 7.4.3 Specifying the File Storage Life The len gth of time that file s are sav ed on the hard disk can be s pecified . 1 Start up Pag eScope Light . ❍ Refer to “ Usi ng PageScope Light ” on page 3-2 5 . 2 Log into PageScope Light in Adm inistrator mode. 3 Click [F ile Storage Lif e] in [...]

Performing a Scan to HDD Operation 7 Scanner Mo de 7-11 7.5 Retrieving Scan Data Using PageScope Light Scan dat a saved o n the copier' s hard d isk can be retrieved u sing PageScop e Light. 1 Start up Pag eScope Li ght. ❍ Refer to “ Usi ng PageScope Lig ht ” on page 3-25 . 2 Click [Mai l Box] in t he menu on th e [File] ta b. 3 From the[...]

7 Performing a Scan to HDD Operat ion 7-12 Scanner M ode 5 Click th e name of the file to do wnload the file to the co mputer. (Th e dialog box for down loading f iles app ears.)[...]

Performing a Scan to HDD Operation 7 Scanner Mo de 7-13 7.6 URL Report With this functio n, a notifi cation of the URL whe re the sca n data is saved can be sent by e -mail. The file is n ot attache d to the e- mail mes sage. Howeve r, the loca tion wh ere the sc an data is s aved can easily be acces sed when the rec eiver of the U RL Report e-mai [...]

7 Performing a Scan to HDD Operat ion 7-14 Scanner M ode[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-1 8 Performing an Intern et Fax/IP Address FAX Oper atio n 8.1 B asic Tran smissi on 1 Position the docu ment(s) to be faxed. 2 Pres s the [ Fax/ Scan] key. ❍ For a cop ier, press the [Scan] ke y. 3 Touch [1 0-Key Diali ng]. Specify the recipien t in any of th e foll owin g wa[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-2 Scanne r Mode 4 Touch [C om. Mode] . 5 Touch [I nternetFAX], th en [E-mail], and then t ouch [Enter]. 6 Type in the e-mail a ddress of th e reci pie nt.[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-3 7 To chang e the tran smission size ( maximu m), tran smissi on re solut ion (maximum ) or coding method, tou ch [E-mail Mode], and then specif y the desir ed settin gs. 8 Specify the image quality, de nsity and zoom ratio accordin g to the docume nt to be scanned. ❍ Refer t[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-4 Scanne r Mode 8.2 Se lecting a Fa x Program ✎ Note The recip ient and tr ansmissio n settings must have been registe red as a fax pro gram in a dvance. Refer to “ Registe ring as a Fax Program ” on page 8-11. The data can be tra nsmitted to multiple recipient s if they are all regis[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-5 8.3 Registeri ng a Recipient 8.3.1 Registering as a One-Touch Key For an Internet fax 1 Pres s the [U tili ty] ke y. 2 Touch [Us er Set]. 3 Touch [F AX Input]. ❍ For a copi er, t ouch [ E- mail Inp ut]. 4 Select an index, a nd then touch a key wh ere nothing has bee n regist[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-6 Scanne r Mode 5 Type in the recip ient name that will app ear on the one- touch k ey, and th en touch [Next]. 6 If the one-touch ke y will be used with Internet fa x tran smis sions , touc h [InternetF AX], then [E-mail], and then touch [Nex t]. 7 If the one-touch ke y will be used with I[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-7 ❍ To change the file format or codin g method , touch [E-mail M ode], and the n specify the desi red settings . ❍ To chang e the port number, t ouch [Port], and then specif y the desired set ting. 8 Chec k the inf ormat ion t o b e regi ster ed, an d th en tou ch [Enter].[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-8 Scanne r Mode For an IP address fax 1 Press the [Utility] key . 2 Touch [Us er Set]. 3 Touch [F AX Input]. ❍ For a copi er, t ouch [ E- mail Inp ut]. 4 Sele ct an i ndex , and t hen touch a key wh ere nothin g has bee n register ed yet.[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-9 5 Type in the recipi ent name that will app ear on the one- touch k ey, and th en touch [Next]. 6 If the one -touch ke y will be used with IP address fa x tran smis sions , to uch [InternetF AX], then [IP-TX], and then touch [Nex t]. 7 Type in the IP address, and then touch [N[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-10 Scanner M ode ❍ To chan ge the fil e form at o r codi ng method, tou ch [E-mail Mode], a nd then s pecify the desi red settin gs. ❍ To chang e the port number, touc h [Port], and then specify the desired se tting. 8 Check th e informat ion to be registered , and then touch [Enter].[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-11 8.3.2 Registering as a Fax Pr ogram Sett ings t hat ca n be regis tere d G The following transmis sion functions and settings can be registered together with the recipient information. The image quality, contrast and reduction settings in addition to settings for the “ prio[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-12 Scanner M ode 3 Touch [F AX Input]. ❍ For a copi er, t ouch [ E- mail Inp ut]. 4 Touch [F ax Program]. ❍ For a copie r, to uch [ Mail Program]. 5 Sele ct an i ndex , and t hen touch a key wh ere nothin g has bee n register ed yet. 6 Type in the recip ient name tha t will appe ar on t[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-13 8 Select [T X] for the mo de, and then touch [Nex t]. ✎ Note If [Batch] or [Polling RX] is sele cted, the recipien t of th e In tern et fax cann ot be spec ified. 9 Specify the recipien t, and then touch [N ext]. ❍ To sele ct a rec ipi ent fr om the list of one- touch key[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-14 Scanner M ode 10 Touch [T ransmiss ion Setting], s elect the fun ctions to be reg istered, a nd then touch [En ter]. For det ails on each fu nction, ref er to page 8-16. ❍ Quality tab: The image quality , zoom rat io, density and sca nning area can be spec ified. ❍ Menu 1: Settings f[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-15 8.4 Changing/Deleting Recipients 1 Pres s the [U tili ty] ke y. 2 Touch [Us er Set]. 3 Touch [F AX Input]. ❍ For a copi er, t ouch [ E-ma il I nput ]. 4 Touch [O ne-Touch] or [Fax Program ]. 5 Select an index, a nd then to uch the one-to uch key that you wi sh to delete o r[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-16 Scanner M ode 8.5 Specifying the Scanning Options 8.5.1 Quality&Reduct ion Screen Quality tab Select t he scann ing resolutio n. “ Standard ” ( 200 × 100 dpi ), “ Fine ” (200 × 20 0 dpi), “ Supe r Fine ” (400 × 40 0 dpi ), “ Text+Photo ” (400 × 4 00 dpi), “ GSR [...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-17 Reduction/Area tab Redu ction : Specif y the s canni ng zo om rat io. Auto Size: S ends the docu ment autom atically at the size o f the reci pient ’ s p aper. No Redu ction: Cuts t he document to the siz e of the re cipient' s paper an d sends i t at its o riginal siz[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-18 Scanner M ode Scan Area: Select th e scanning size. Select “ AutoDet ect. ” or sp ecify a siz e.[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-19 8.5.2 FAX Menu Screen G With a c opier, the s ettings are specif ied from the Menu sc reen. Functions that can be s pecified from the FAX Menu s creen [TSI]: If transm ission source in formation is set to be added, i nformatio n such as th e source name, transmi ssion date, d[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-20 Scanner M ode [TX Report]: The transm ission res ults can b e printed ou t as a report. This fun ction ca n be set to one of the following : “ Defaul t ” , “ Output On ” and “ Out put Off ” or “ If TX Fail ” . The TX Report setting is res et after each transmiss ion. Refe[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-21 [TX Marke r]: A stam p can be applied to t he docum ent to indica te that it w as scanne d. In order to use TX Ma rker, the o ptional TX Marker is required . When y ou set TX Marker , use an autom atic doc ument feeder . If the st amp is wea k, replace i t. Refer to “ Th e [...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-22 Scanner M ode Specifying FAX Menu sett ings 1 Pres s the [ Fax/ Mail ] key. ❍ For a cop ier, press the [Scan] ke y. 2 Touch [F AX Menu]. ❍ For a cop ier, touch [M enu]. 3 Specify settings for the va rious trans mission p arameters. For deta ils on s pecifying a sett ing for eac h tra[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-23 Spec ifyi ng the tr ans missi on sour ce nam e 1 Touch [Se t 1], and th en touch [TS I]. 2 Sele ct the transm issi on source nam e, and then touch [En ter]. ❍ To canc el the set ting, touch [Can cel]. ✎ Note The date a nd the nam e of the trans mission sourc e must be spe[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-24 Scanner M ode Specif ying whethe r the destinati on name is i nserted ➜ Touch [Se t 1], and then touch [De st. Insert]. [Dest. Ins ert] is highl ighted. ✎ Note The des tination n ame can be inse rted only if the tran smissi on sou rce infor mation is ad ded. The des tination n ame mu[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-25 2 Select ho w to output the report, an d then touc h [Enter]. ❍ To output the tran smi ssion r epor t in method t hat has be en previous ly specifi ed, touch [Def ault]. Refer t o “ Specifyi ng Report Output Settin gs ” on page 13-41 . ❍ To output a transmi ssion resu[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-26 Scanner M ode Specif ying double-sided transmission settings 1 Touch [Se t 1], and then touch [2 -Sided TX]. ✎ Note A double- sided docu ment is r eceived (pri nt ed) by the re cipi ent as a si ngle-side d docu ment. 2 Sele ct th e desi re d sett ing f or the bind ing margin (l eft or [...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-27 ✎ Tip Select th e appropria te settin g accordi ng to the f ollowing d escriptio ns. Specifying the rotation trans mission setting ➜ Touch [Se t 1], and th en touch [Ro tation TX]. [Rotati on TX] is high lighted. Specifying the priority transm ission setting ➜ Touch [Se[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-28 Scanner M ode Specif ying the timer transmission setti ng 1 Touch [Se t 2], and then touch [T imer Set]. ✎ Tip Up to 64 d ocuments ca n be spec ified. ✎ Note The time r transmis sion settin g is rese t after the t ransmissio n is sent. Timer tran smissi on and prio rity transmi ssion[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-29 Specifying TX Marker (optional) 1 Touch [Se t 2], and th en touch [TX Marker ]. ✎ Note [TX Marker] appears only if the option al TX Marke r is us ed. 2 Specify the desired s tamp setting, and then t ouch [Enter]. ❍ Touch [Bo ttom], [Top&Bottom] o r [OFF] to selec t th[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-30 Scanner M ode 2 Select th e desired subject , and then touch [Ent er]. ❍ To cancel the se tting, touch [C ancel]. ✎ Note A subjec t must have been registere d in adva nce. Refer to “ Speci fying Network Settings ” on pag e 3-6. Specif ying the Reply setting 1 Touch [Net .], and t[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-31 Specifying the file name setting 1 Touch [Net .], and then to uch [SetFileName] . 2 Type in the file n ame to be given to the imag e data, and then touch [Ente r]. ❍ To canc el the set ting, touch [Can cel]. ✎ Tip An extensi on (.tif or .pdf) is auto maticall y added to f[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-32 Scanner M ode 8.6 Transmitting to Multiple Recipients (Broadcast Transmissi on) G The sam e document can be s ent to mul tiple reci pients a t one time . G A maximum of 300 rec ipients ca n be spec ified for t he same transmi ssion. Howev er, if recipients are specified using 10-key Dial[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-33 Specifying usin g a fax program 1 Position the docu ment(s). 2 Pres s the [ Fax/ Scan] key. ❍ For a cop ier, press the [Scan] ke y. 3 From the list of on e-touch key s, select th e fax progr am. 4 Press the [Sta rt] key. ✎ Tip You can sp ecify whet her or not a screen ask[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-34 Scanner M ode Chec king the r esul ts of the b road cast tran smis sion Whet her or no t the data is tr ansm itte d to a ll re cipi ents can b e view ed i n a report. Refe r to “ Specifyi ng Report O utput Settings ” on page 1 3-41 . SERIAL BROADCAST REPORT DOCUMENT# :6514376-760 TIM[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-35 8.7 Transmitting Using a Combination of One-Touch Keys and Manual Input (Chain Dialing) G Multipl e one-touc h keys can be co mbined t o specify re cipients . This is called “ chain dialing ” . G Chain d ialing by com bining one -touch key s and manuall y entering th e nu[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-36 Scanner M ode 5 If [One-T ouch] is touched, appears . For detai ls, refer to “ Sel ecting a Recipient From the Li st on the One- Touch Sc reen ” on page 4-5 . ❍ To chec k the info rmation, t ouch [10-key Dialing ], and the n move the curs or over . Touch [Deta ilDest.] to display t[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-37 8.8 Inserting Text Into a Transmission Document G By first set ting this functi on, text (any or a fixed string of c haracters) is inserted in front of the image d ata for t he Interne t fax do cument before the fax i s sent. Us e this fu nction for example when send ing Inte[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-38 Scanner M ode 7 Touch [TX D oc. Text Insert]. 8 Select th e text to b e inserted, a nd then tou ch [Enter]. Fixed Text: Selec t this setting to in sert into the tra nsmiss ion docume nt the fixed te xt previous ly speci fied with the de vice. Custom Text : Select this se tting to inse rt[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-39 Register ing text 1 Start up Pag eScope Li ght. ❍ Refer to “ Usi ng PageScope Lig ht ” on page 3-25 . 2 Log in to Pa geSc ope L ight in Adm inis trat or mo de. 3 Click [Su bject/Tex t] in the s ub-menu that appea red after clic king [Mail / Internet F AX] in the menu on[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-40 Scanner M ode 8.9 Checking Transmission Results G Tran smis sion r esult info rmati on, su ch a s whet her th e doc ument is queued for transmi ssion, b eing trans mitted, fi nished b eing transmi tted or whet her the doc ument is rec eived, is re corded in the copier. T he transmi ssion[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-41 ✎ Tip If the recip ient has a m achine that is compatib le with the ful l mode for Internet fax ing, the transm ission result s can be viewed in the MDN or the DSN. In order t o use the ful l mode fu nctions, certain softw are settings must first be specifie d. For detai ls[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-42 Scanner M ode Checking th e operating fun ctions 1 Touch [J ob List]. 2 Touch this button to view the list of jo bs that are still bein g perfor med. ✎ Tip The statu ses of up to fo ur jobs ca n be d isplayed in one scre en. If the desired fun ction is not display ed, touch [ ↓ ] and[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-43 Checki ng Transmiss ion Resul ts 1 Touch [J ob List]. 2 Touch [Co m.]. 3 Touch [ ↓ ] and [ ↑ ] to search for the de sired doc ument, and t hen check th e tran smissi on re sults . ❍ If [Interim] appe ars, touch [In terim] duri ng transmis sion to output a tran smissi on[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-44 Scanner M ode 4 Touch [En ter]. The pr evious sc reen is di splayed . Checking Re ception Results 1 Touch [J ob List]. 2 Touch [Co m.]. 3 Touch [RX Doc.]. 4 Touch [ ↓ ] and [ ↑ ] to search for the de sired doc ument, and then chec k the reception results. 5 Touch [En ter]. The pr evi[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-45 8.10 Receiving Document s (POP3 Re ception) Receiving Intern et faxes G The netw ork setting s must be specified. → Refer to pa ge 3-3. If the “ Auto-RX Check ” pa rameter is se t to “ Check OFF ” , an Internet fax can not be rec eived. The factory s ettings is “ [...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-46 Scanner M ode Receiv ing an IP add ress fax G The netw ork sett ings must b e specified . If the IP ad dress of the machin e has not be en entered, it cannot rece ive an IP address fax. → Refer to page 3-3. G If an IP address fax is sent, it is autom atically rec eived an d printed.[...]

Performing a n Internet Fax/IP Address FAX Operation 8 Scanner Mo de 8-47 8.11 Requesting/Returning the Activi ty Report G This unit can be set to req uest from the reci pient a rece ption result for Internet fa xes. In additi on, if the re was a req uest from the sender or if the fax was not receive d correctl y, an e-mail messag e (MDN or DSN ) c[...]

8 Performing an Interne t Fax/IP Addre ss FAX Operat ion 8-48 Scanner M ode 8.12 Printing the Header Information in the Received Document G The e-mail message head er informatio n can be added to the first page of th e rece ived docum ent . This is us eful f or v iewi ng the sende r info rma tio n. For detai ls on sp ecifying the setting for th e ?[...]

Performing a Scan to PC (SM TP) Operat ion 9 Scanner Mo de 9-1 9 Performing a Scan to PC (SMTP) Operation G If there is a DHCP server on the network, this function may not perform correctl y since IP ad dresses are automatic ally distri buted to e ach comput er. In this c ase, set a f ixed IP ad dress with the DHCP serve r or use IP Scanner (re fer[...]

9 Performing a Scan to PC (SMTP) Op eration 9-2 Scanne r Mode 3 Sele ct an i ndex , and t hen select a recipie nt from the list of one-touch keys . Specify the recip ient in any of the fo llowing way s. ❍ Select a recipient by searchi ng for it by nam e. → Refer t o page 4-6. ❍ Type in the three-di git number of t he one-touch key. → Refer [...]

Performing a Scan to PC (SM TP) Operat ion 9 Scanner Mo de 9-3 9.2 Registeri ng a Recipient 1 Pres s the [U tili ty] ke y. 2 Touch [Us er Set]. 3 Touch [F AX Input]. ❍ For a copi er, t ouch [ E- mai Inpu t]. 4 Touch [O ne-Touch ].[...]

9 Performing a Scan to PC (SMTP) Op eration 9-4 Scanne r Mode 5 Sele ct an i ndex , and t hen touch a key wh ere nothin g has bee n register ed yet. 6 Type in the recip ient name that will app ear on the one- touch k ey, and th en touch [Next]. 7 Touch [PC], t hen [Scanne r], and then touch [Nex t].[...]

Performing a Scan to PC (SM TP) Operat ion 9 Scanner Mo de 9-5 8 Type in the IP ad dress of the recipie nt, and the n touch [Next]. ❍ To spec ify the rec ipient by its h ost name , touch [Host Name ]. In order to specify the recipien t by its h ost name, th e DNS setting must firs t be specif ied. Refer to “ DNS Sett ings scre en ” on page 3-[...]

9 Performing a Scan to PC (SMTP) Op eration 9-6 Scanne r Mode 9.3 Changing/Delet ing Recipients 1 Press the [Utility] key . 2 Touch [Us er Set]. 3 Touch [F AX Input]. ❍ For a cop ier, touch [E-m ai Input]. 4 Touch [O ne-Touch ]. 5 Select a n index, a nd then to uch the one-to uch key tha t you wish to delete o r whose information y ou wish to cha[...]

Performing a Scan to PC (SM TP) Operat ion 9 Scanner Mo de 9-7 Contrast t ab Touch [L ighter], [N ormal] o r [Darker] to s elect the desired sc anning contras t. ✎ Note If “ 600dpi Text ” or “ 600dpi Phot o+Text ” was selec ted on the Quality tab, the c ontrast c an only be s et to one of three lev els: “ Lighte r ” , “ Normal ” a[...]

9 Performing a Scan to PC (SMTP) Op eration 9-8 Scanne r Mode Scan Area: Select th e scanning size.[...]

Performing a Scan to PC (SM TP) Operat ion 9 Scanner Mo de 9-9 9.4.2 FAX Menu Screen G With a c opier, the s ettings are specif ied from the Menu sc reen. Network tab ✎ Tip To canc el the se tting, touc h [Cancel] . An extens ion (.tif o r .pdf) is a utomaticall y added to file nam e. Settin gs for the “ TX Repo rt ” , “ 2in1 ” , “ 2-S [...]

9 Performing a Scan to PC (SMTP) Op eration 9-10 Scanner M ode[...]

Using IP Scanner 10 Scanner Mo de 10-1 10 Using IP Scanner ✎ Note In order fo r a computer t o be used as a recipi ent, the TCP/IP setting must fi rst be speci fied. 10.1 IP Scanner G First, in stall IP Sc anner onto the comp uter. Refer to “ Insta lling the Utili ties ” on page 3-29 . G The trans mitted im age is rece ived by t he Image Re c[...]

10 Using IP Scanner 10-2 Scanner Mode Using a dia l-up router G When us ing IP Sca nner, be s ure that t he IP address of the m ain devi ce is cor rect ly sp ecifi ed. If an incorrect IP ad dress is sp ecified in an environ ment where a dial- up router is used, the dial-u p router ma y unnece ssarily be dialed up . In addit ion, depen ding on th e [...]

Using IP Scanner 10 Scanner Mo de 10-3 10.2 IP Scanner Window and Dialog Boxes Main window 23 14 5 11 8 9 10 67 Num ber Item Nam e Description 1 [Close] bu tton Quits IP Sca nner. 2 [Scanner Se ttings] button Displays the Scann er Settings dialog box . Refer to “ Sc anner Settings dialog box ” on page 10-8 . 3 [Check RX now] button Checks i f s[...]

10 Using IP Scanner 10-4 Scanner Mode 6 [Scanner Ke y Regist ration] button Programs a button on the copier fo r specify ing the compute r where scan d ata is sent. Click thi s button t o display th e Scanner Settings d ialog box . If the Same as Previo us chec k box is selecte d, the butto n can be programmed with the sa me setti ngs as when i t w[...]

Using IP Scanner 10 Scanner Mo de 10-5 Main window (menu bar) 23 14 5 6 7 8 Num ber Menu Description 1F i l e • View file Allows the selec ted image fi le to be view ed. • New Folder Creates a n ew folder in th e folder tha t is disp layed. • Delete Deletes th e selected file or fol der. • Rename Allows the name of the sel ected fil e or fo[...]

10 Using IP Scanner 10-6 Scanner Mode 4G o T o • Saving fo lder Displays the folde r where the d ata was save d. 5 Scanne r • Scanner Settin gs Displays the Scann er Settings dialo g box. Refer to “ Scanne r Sett ing s dial og bo x ” on page 10-8 . • Scanner Ke y Registration Programs a scan ner button on the copie r. • Scanner Ke y Del[...]

Using IP Scanner 10 Scanner Mo de 10-7 7 Setting s Connectio n Setting Specifie s the IP add ress of th e device. • Image Fo lder Setting Change s the fold er where the image is saved . ✎ Note A network dri ve cann ot be specifi ed. • Viewer setting s Changes the viewer that is opene d from IP Scanner. • Sort setti ngs Displays th e Sort Se[...]

10 Using IP Scanner 10-8 Scanner Mode Scanner Setti ngs dialog bo x 1 2 3 4 5 6 7 8 9 10 11 12 Num ber Item Nam e Descriptio n 1 “ Scan ner Key Name ” bo x Type in t he name of th e scanne r button that will a ppear on th e copier. If the Save folder as a k ey chec k box in the main window w as select ed, a fo lder with the sa me name as the bu[...]

Using IP Scanner 10 Scanner Mo de 10-9 3 “ Quality ” box From t he drop-down menu, select t he scannin g resolution: “ Tex t 200dpi (Fine) ” , “ Text 400d pi (Super Fin e) ” , “ Tex t 600dpi ” , “ Phot o 200d pi ( GSR) ” , “ Photo 400 dpi (S- GSR) ” , “ Photo 600dpi ” , “ Tex t+P hot o 200dpi ” , “ Text+Photo 400 d[...]

10 Using IP Scanner 10-10 Scanne r Mode 10 [Default] bu tton Reverts al l paramet ers to thei r default setting s. 11 [Save and Close] button Saves the c urrent settin gs and closes the Scanner Set tings dialog bo x. 12 [Scanner Ke y Regist ration] button Programs a button on the copier fo r specify ing the lo cation whe re the d ata is filed. Num [...]

Using IP Scanner 10 Scanner Mo de 10-11 Sort Settings d ialog box 1 2 3 4 5 6 7 Num ber Item Nam e Description 1 “ Folder by key name ” check b ox If this c heck box is select ed, a folde r with the sam e name as the button is automati cally c reated wh en the scan ner button is programm ed. This ch eck box is conne cted to the Save folder as a[...]

10 Using IP Scanner 10-12 Scanne r Mode 2 “ Create new fo lder by Date ” c heck box If this c heck box is selecte d, a folde r is created w ith a name that is the same as the date that the image wa s sent f rom the copier and the data is sav ed in that fold er. The for mat of the dat e can be s pecified . Exam ple : For Decem ber 24, 20 03 •?[...]

Using IP Scanner 10 Scanner Mo de 10-13 6 “ Fax info rmation ” list Click the [Up] button and th e [Down] button to select t he fax in formation that will be used to classify the data. From the s elected items, the i tems at th e top of th e li st w ill b e gi ven p rior ity when the data is c lassified. 7 “ Create a new folder ” ch eck b o[...]

10 Using IP Scanner 10-14 Scanne r Mode Divided Setti ngs dialog bo x 1 2 3 4 5 Num ber Item Nam e Descriptio n 1 “ Divide doc to save ” check b ox If this check box is selected , the scanned documen t is sepa rated and saved as individ ual files . This enab les yo u to scan in a sin gle operation a docume nt that w ill be sa ved as sepa rate f[...]

Using IP Scanner 10 Scanner Mo de 10-15 2 “ Divide by short separato r ” setting If this setti ng is sele cted and doc uments of different lengths a re scanned, t hose doc ument s are i den tifi ed as in terl eav es separati ng the doc ument tha t are saved as sepa rate files. This se tting is availab le only i f the Di vide doc t o save check [...]

10 Using IP Scanner 10-16 Scanne r Mode 4 “ Divide by width ” setting If this setti ng is selecte d and docum ents of different w idths are s canned, t he documen ts of t he same wi dth are sa ved together a s separate fi les. This settin g is availab le only if the Divide doc to save check b ox is s elected. ✎ Note Load the d ocuments s o th[...]

Using IP Scanner 10 Scanner Mo de 10-17 Notify Settings dialog box 1 2 3 5 4 7 6 Num ber Item Nam e Description 1 “ Folder ” an d “ Browse ” box Select t he folde r where image d ata will be saved . 2 “ Notify Lis t ” Displays i nformation on the notifi cation destinat ion spec ified for th e folder selecte d in the l ist. A faint icon [...]

10 Using IP Scanner 10-18 Scanne r Mode 3 [Add] button Add s a notific ation des tination. Type in the IP address of the co mputer tha t will receive th e notificat ion, and then click the [OK] butto n. If a port nu mber is s pecified, s elect the “ Specify Port ” chec k box, and th en specif y the port nu mber. Specify t he SMTP port number us[...]

Using IP Scanner 10 Scanner Mo de 10-19 7 [Test] button Sends a test not ification to the se lected notifica tion dest inatio n. The foll owing dialog b ox appea rs on the com puter specifi ed as the notificat ion destinat ion. Image Re ceiver must be started up on the compute r specified as the notification destinat ion. In addition, a t est no ti[...]

10 Using IP Scanner 10-20 Scanne r Mode ViewWind ow ✎ Note JBIG-enc oded TIFF files ca nnot be disp layed. Images created with a d evice other tha n this copi er (for example, with a co mputer) ma y not be d isplaye d. Num ber Desc ription 1 Click an image to view th e file. 2 Appears when the fi le conta ins multipl e pages. Click and to change [...]

Using IP Scanner 10 Scanner Mo de 10-21 10.3 Basic Tr ansmi ssion Programming t he scanner bu tton (from th e computer) 1 On the c omputer, sta rt up IP Scan ner. ❍ “ Start ” → “ Progra ms ” → “ IP Scanne r ” → “ IP Sca nner ” 2 Type in the IP addre ss of the ma in devic e, and then c lick the [OK] button. ❍ If the I P add[...]

10 Using IP Scanner 10-22 Scanne r Mode The mai n window app ears. 3 Check that Image R eceive r has sta rted up. ❍ Normally , Image Rec eiver sta rts up aut omatically when Windo ws starts up . ❍ If Image Receiver h as not st arted up, s tart it up a s described below. “ Start ” → “ Pr ograms ” → “ IP Sca nner ” → “ I mage [...]

Using IP Scanner 10 Scanner Mo de 10-23 5 In the “ Sc anner Key Na me ” box o n the Scanner S ettings di alog box , type in the name. 6 Specify the settin gs for “ Scan Area ” , “ Quality ” , and “ Contrast ” , and then cli ck the [Scan ner Key Regi stration] button. 7 Click the [O K] button. The sca nner button on the copi er is pr[...]

10 Using IP Scanner 10-24 Scanne r Mode Scanning d ocuments (from the copier) 1 Position the docu ment(s) to be scann ed. 2 Pres s the [ Extra Scan] key. 3 Touch the sc anner button for the de stin ati on of t he sca n. 4 Press the [Sta rt] key. ✎ Note Only on e scanner but ton can be p rogrammed from a single com puter (same IP address). A maxim[...]

Using IP Scanner 10 Scanner Mo de 10-25 Viewing th e scanned i mage (from the com puter) ➜ In the ma in window, s elect the im age file that you wi sh to view , and then dou ble-clic k it. The softwa re correspond ing to the TIFF or PDF fil e format start s up. ✎ Tip The trans mitted im age is rece ived by t he Image Re ceiver, a nd saved by IP[...]

10 Using IP Scanner 10-26 Scanne r Mode[...]

Dis trib ution of Fa x Docume nts 11 Scanner Mo de 11-1 11 Distribution of Fax Docum ents 11.1 Spec ifyi ng the Sett ing The f ollowing i nformation must be regi stered an d settings must be specif ied in ord er to distri bute docu ments recei ved as fa xes. F codes F codes are mail box func tions, su ch as “ SUB ” (sub-a ddresses ) and “ PWD[...]

11 Distrib ution of Fa x Docume nts 11-2 Scanner Mode ✎ Tip Forward ing destinati ons are pr ioritized in the foll owing or der: “ Dial-in ” , “ Calle r-ID ” , “ F-Code ” , “ Reception Po rt ” or “ Publ ic Document ” . By spec ifying a one -touch ke y as a fo rwarding des tination, the receive d fax will be forwa rded as TIF F[...]

Dis trib ution of Fa x Docume nts 11 Scanner Mo de 11-3 11.2 Forwa rding a Received Fa x to IP Scanner G Image d ata recei ved from a fax machine on a com mon tele phone li ne can be c onverted to a TIFF or PD F image file , then forward ed to the IP Scanne r on the co mputer . G In order to transfer a received fax docume nt to IP Scan ner, the fol[...]

11 Distrib ution of Fa x Docume nts 11-4 Scanner Mode G If it is difficul t to iden tify the recipient from a folde r name crea ted with only the r ecipi ent info rmat ion , for exampl e, i f the recip ien t inf orm ation (transmi ssion s ource in formation ) contain s only a teleph one number, a more e asily id entifiabl e name can b e added i n f[...]

Dis trib ution of Fa x Docume nts 11 Scanner Mo de 11-5 11.4 Sending a Fax to a Recipient If F code s are use d to distri bute rece ived faxes, the sende r must ad d an F code t hat sp ecifies t he user w hen sen ding the fa x. G Info rm t he se nder o f th e F cod e (SU B) (m axi mum 20 char act ers) and F code pas sword (SID/PW D) (maximum 20 c h[...]

11 Distrib ution of Fa x Docume nts 11-6 Scanner Mode[...]

Network Fa x Transm ission 12 Scanner Mo de 12-1 12 Network Fax Tr ansmission ✎ Note The “ Gate Way TX ” parameter on the Network Se ttings scree n must be set to “ Yes ” . → Refer to “ Scanner Settings scre en ” on page 3 -16. Network FAX must fi rst be instal led onto th e computer. For detail s on instal ling Network F AX, refer [...]

12 Networ k Fax Tr ansmis sion 12-2 Scanner Mode[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-1 13 Spe cifyin g Managem ent Setti ngs 13.1 Sp ecifyi ng the I nitia l Scr een The first sc reen that is displ ayed before the copier is op erated is called the standby screen. The stan dby screen can be s et to the copy screen, the fax scree n, the scan s creen or any screen, a ccording to t he[...]

13 Specifyin g Manageme nt Settings 13-2 Scanner Mode Prec autio ns G The fact ory settin g is the Co py scree n. G Before ch anging the default scr een, perform the auto panel reset operatio n. (Refer to “ Cha nging Default Settings ” i n the Adva nced Operati ons volu me of the copier ’ s User Ma nual.) Scanner Sc reen: The sca n screen is [...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-3 Spec ifyi ng t he set ting 1 Pres s the [U tili ty] ke y. 2 Touch [Us er Set]. 3 Touch [Us er ’ s Ch oice]. 4 Touch [6 /6], and th en touch [Priority Scree n]. 5 Touch [De fault Devic e Priority] .[...]

13 Specifyin g Manageme nt Settings 13-4 Scanner Mode 6 Select th e screen tha t you wish to h ave priority, and then touch [Ente r]. 7 Contin ue touchi ng [Enter] to ret urn to the Util ity screen , and then to uch [Exit] to retu rn to the st andby scree n (initial screen). 13.2 Specifying t he Initi al Recipi ent Selec tion Scr een The initial sc[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-5 Search: The Searc h screen is dis played wh en the [Fax/ Scan] ke y is pres sed. • For a co pier, press the [Scan] key. 10-Key Dia ling: The 10-Key Dialing s creen, whi ch allows the recipie nt to be en tered, is d isplayed whe n the [Fax/ Scan] key is pressed . • For a co pier, press the [[...]

13 Specifyin g Manageme nt Settings 13-6 Scanner Mode Prec autio ns G The fact ory settin g is “ One-to uch ” . G Before ch anging the default f ax screen , perform t he auto pa nel reset operatio n. (Refer to “ Cha nging Default Settings ” o f the copi er ’ s User Manual .) G If the “ Prio rity FAX Screen ” p arameter i s set to “ [...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-7 3 Touch [Us er ’ s Ch oice]. 4 Touch [6 /6], and th en touch [Priority Scree n]. 5 Touch [Pr iority FAX Scree n].[...]

13 Specifyin g Manageme nt Settings 13-8 Scanner Mode 6 Select th e screen tha t you wish to h ave priority, and then touch [Ente r]. 7 Contin ue touchi ng [Enter] to ret urn to the Util ity screen , and then to uch [Exit] to retu rn to the st andby scree n (initial screen).[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-9 13.3 Viewing Counters ( “ Meter Count ” Function) A list of counters can be di splayed , showing the total n umber of c opies prin ted since t he c opier was i nstal led . “ Met er Cou nt ” Function • Total: This counter s hows the to tal number of copie s and pr intouts m ade sin ce [...]

13 Specifyin g Manageme nt Settings 13-10 Scanne r Mode Viewing c ounters 1 Press the [Utility] key . 2 Touch [M eter Count]. 3 Check th e counters, a nd then touch [Exi t]. ✎ Note There are two Meter Count screens . To view the othe r screen, tou ch [Next]. To return to the previ ous screen, tou ch [Back]. 4 Contin ue touchi ng [Enter] to ret ur[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-11 13.4 Displaying the Administrator Management screen The pr ocedure for di splayin g the Adminis trator Man agement sc reen, which co ntains v arious operat ions that can be pe rformed or functions whose se ttings are specified by the adm inistrato r, is descri bed below. Displaying the Admini [...]

13 Specifyin g Manageme nt Settings 13-12 Scanne r Mode 5 After perfo rming th e operatio n or spe cifying the sett ing for the function, continu e touching [Enter] to return to the Utility screen, and then tou ch [Exit] to retu rn to the st andby scree n (initial screen). 13.5 Specifying the Date and Ti me Before us ing the c opier, be sure to spe[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-13 4 Type in the date a nd time, and then touch [Ent er]. ✎ Tip To spec ify the se ttings: Touch [Ye ar], [Month], [Day], [Hour] or [Min.]. Specify the tim e in the 24-hour fo rmat. To chang e the date or time, tou ch the butto n for the value t hat you w ish to change ([Year], [Month], [Day], [...]

13 Specifyin g Manageme nt Settings 13-14 Scanne r Mode 3 Touch [T imeZone]. 4 Touch [ L ] an d [ M ] to se lect the de sire d time zone , and then touch [Ente r]. 5 Contin ue touchi ng [Enter] to return to t he Utili ty screen, and then touch [Ex it] to return to th e standby s creen (initial screen).[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-15 Setting the Da ylight Saving Time 1 Touch [Da te/Time Set]. 2 Touch [D.S. T.]. 3 Select [Au to] or [OFF] for Daylight Saving Ti me and then touch [Ente r]. 4 Touch [En ter] repeate dly until the screen return s to the s tand-by screen (ini tial screen).[...]

13 Specifyin g Manageme nt Settings 13-16 Scanne r Mode 13.6 Specifying the Language of the Reports and the Transmissi on Source Name The lan guage use d for the TSI source name and for th e reports can be specif ied. Specif ying the setting 1 Touch [Ad min. 1], and then touc h [Initial Setti ngs]. ❍ Refer to “ Dis playing the Administ rator Ma[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-17 13.7 Programming the Transmission Source Name The pr ocedure for s pecifying th e name o f the user ( transmission s ource name) is de scri bed b elow . The trans mission sou rce name i s used to no tify the recipie nt of the nam e of thi s transm ission sou rce. Prec auti ons G A maxim um of [...]

13 Specifyin g Manageme nt Settings 13-18 Scanne r Mode 4 Type in the transm ission source nam e, and then touch [En ter]. 5 Check th e informat ion to be registered , and then touch [Enter]. ✎ Tip To correc t the regis tered name, t ouch the b utton for th e desired number, and then re -register th e name. 6 Contin ue touchi ng [Enter] to ret ur[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-19 13.8 Specifying Network Settings fo r Accounts By regis tering accou nts, the num ber of print s can be res tricted for each accoun t or, if acce ss codes are specifie d, unautho rized use of the copi er can be restricted . By manag ing the acc ounts, the transmis sion of anony mous e-m ail ca[...]

13 Specifyin g Manageme nt Settings 13-20 Scanne r Mode Specif ying the setting 1 Touch [Ad min. 1], and then touc h [Account R eg]. 2 Touch th e button o f the acco unt whose settings you wish to specif y. 3 Touch [Ne twork Settings]. 4 In the s creen tha t appeared, the follo wing se ttings ca n be specif ied. These s ettings are specifie d to pr[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-21 13.9 Specifying Transmission Settings The pr ocedure for s pecifyin g transmiss ion setti ngs, whic h are set b y the admini strator, is described b elow. 13.9.1 Transmission Set tings Priority Q uality: Specify the defaul t resolution setting th at is select ed when an operati on is fini shed[...]

13 Specifyin g Manageme nt Settings 13-22 Scanne r Mode 13.9.2 Specifying Trans mission Settings 1 Touch [Ad min. 1], and then touc h [TX Settings]. ❍ Refer to “ Dis playing the Administ rator Manag ement sc reen ” on page 13-11 . 2 Specify settings for the vario us tran smi ssion parameters. Specif y the default resol ution 1 Touch [Q uality[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-23 Spec ify t he de faul t con tras t 1 Touch [Q uality/M ode]. 2 Touch [Pri ority Contra st]. 3 Select th e contrast th at you wish t o specif y as the default, and then to uch [Enter]. Specifying the default co mmunication mode 1 Touch [Q uality/M ode]. 2 Touch [Com munic ati on Mode ]. 3 Sele [...]

13 Specifyin g Manageme nt Settings 13-24 Scanne r Mode Specif ying the default tr ansmissi on mode 1 Touch [C om. Menu] . 2 Touch [T X]. 3 Select th e transmi ssion mode that y ou wish to specif y as the d efault, an d then touch [Ente r].[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-25 Specifying th e default method for attac hing the transmissio n source name 1 Touch [C om. Menu]. 2 Touch [T SI]. 3 Touch [T SI Position]. 4 Select th e method for attachin g the t ransmiss ion source nam e that you wish to speci fy as the de fault, and then touch [Ente r].[...]

13 Specifyin g Manageme nt Settings 13-26 Scanne r Mode Specif ying the default tr ansmissi on source nam e 1 Touch [C om. Menu] . 2 Touch [T SI]. 3 Touch [T SI Selectio n]. 4 Select th e transmi ssion sour ce name t hat you wis h to spe cif y as the de faul t, and then touch [Ente r].[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-27 Specifying the defau lt rotation transmission setting 1 Touch [C om. Menu]. 2 Touch [Ro tation TX]. 3 Specify whether ([ON ]) or not ([OFF]) to perform rotation t ransmis sion, and then touch [Ente r].[...]

13 Specifyin g Manageme nt Settings 13-28 Scanne r Mode Specif ying double-sided transmission settings 1 Touch [C om. Menu] . 2 Touch [2 -Sided TX]. 3 Specify whether ([O N]) or not ([OFF ]) to allow doub le- sided t ransmi ssions, an d then tou ch [Enter]. If “ON” is select ed, speci fy the defa ult bindi ng m argin sett ings .[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-29 13.10 Speci fying that R eceived Doc uments Not B e Printe d ( “ Memory Lock ” Function) If the set ting not to p rint receiv ed fax doc uments (inc luding Int ernet faxes and IP address fax es) is s pecified, the y can al l be printed a t a later ti me. By spec ifying a tim e period wh en[...]

13 Specifyin g Manageme nt Settings 13-30 Scanne r Mode 3 Touch [M emory Lock On/ Off]. 4 Touch th e buttons for the days th at printing will be stopped on. 5 Touch [St op Time], and then u se the keyp ad to type in the time for prin tin g to be gin . 6 Touch [St art Time], and then use the keyp ad to type in the time f or print ing to stop. T hen,[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-31 Specifying the passwo rd to restric t printing 1 Touch [Ad min. 1], and then touch [RX Settings]. ❍ Refer to “ Dis playing the Adm inistrator Ma nagement screen ” on page 13-11 . 2 Touch [M emory Lock ]. 3 Touch [M emory Lock Password]. 4 Use the k eypad to typ e in the four-d igit pass [...]

13 Specifyin g Manageme nt Settings 13-32 Scanne r Mode Starting printin g manually 1 Press the [Utility] key . 2 Touch [Us er Manag ement]. 3 Touch [Pri nt Manag ement]. 4 Use the k eypad to typ e in the four-d igit pass word to allow pri nting, and then touch [En ter]. 5 Touch [L ock Stop], a nd then touch [En ter]. ✎ Tip To st op printin g, to[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-33 13.11 Specifying the procedure for received documents ( “ Doc. Manage. ” function) The proced ure that is perform ed for received docum ents can be specif ied. Receive d documen ts are classifi ed as “ F-Code ” , “ rception port ” or “ Public Document ” , and a different proc e[...]

13 Specifyin g Manageme nt Settings 13-34 Scanne r Mode For doc uments classifi ed with “ Pub lic Document ” 1 Touch [Ad min. 1], and then touc h [Doc. Manage .]. ❍ Refer to “ Dis playing the Administ rator Manag ement sc reen ” on page 13-11 . 2 Touch [Pu blic doc ument]. 3 Touch [RX Doc. Setting s]. 4 Select th e procedu re that should [...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-35 ✎ Tip To prin t a document sa ved in a box , search a do cument an d print out at “ Prin t ” in “ Doc. ” menu in “ Job List ” . 5 Contin ue touching [En ter] to ret urn to the Utili ty screen, an d then touc h [Exit] to r eturn to the standby screen (initi al screen).[...]

13 Specifyin g Manageme nt Settings 13-36 Scanne r Mode For doc uments classifi ed with “ F- Code ” 1 Touch [Ad min. 1], and then touc h [Doc. Manage .]. ❍ Refer to “ Dis playing the Administ rator Manag ement sc reen ” on page 13-11 . 2 Touch [F -CODE]. 3 Touch th e button to be registere d. 4 Touch [F -CODE]. ❍ To delete the F cod e, [...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-37 5 Touch [F -CODE]. 6 Use the k eypad to typ e in the F cod e, and the n touch [Enter]. ✎ Tip To chang e a numbe r, touch [ ← ] and [ → ] to move th e cursor to the number th at you w ish to change, and then t ouch [Delete ] to erase the number ab ove the curs or. To erase all numb ers, p[...]

13 Specifyin g Manageme nt Settings 13-38 Scanne r Mode 10 Touch e ither [ON] or [O FF], and then touch [Ent er]. 11 Check th e F code sett ings, and then touch [E nter]. 12 Touch [RX Doc. Setting s]. 13 Select th e procedu re that should be perform ed. ❍ If [Forward] or [Prt&Forward] wa s selec ted, also se lect a forwardi ng destination. ?[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-39 For docume nts classifie d with “ Port ” 1 Touch [Ad min. 1], and then touch [Doc. Manage .]. ❍ Refer to “ Dis playing the Adm inistrator Ma nagement screen ” on page 13-11 . 2 Touch [Po rt]. 3 Select th e port. 4 Touch [RX D oc. Settings ]. Yes: Select th is settin g to apply the se[...]

13 Specifyin g Manageme nt Settings 13-40 Scanne r Mode 5 Select th e procedu re that should be perform ed. ❍ If [Forward] or [Prt&Forward] wa s selec ted, also se lect a forwardi ng destination. ❍ To spec ify multi ple recipien ts, touch [Add Dest.], an d then selec t the next recipien t. 6 Contin ue touchi ng [Enter] to ret urn to the Uti[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-41 13.12 Specifying Report Output Settings The proc edure for s pecifying re port settin gs, which are set by th e admini strator, is described b elow. Report setting s Specifying the setting for the “ TX Report ” paramete r 1 Touch [Ad min. 1], and then touch [Report Setti ngs]. ❍ Refer to[...]

13 Specifyin g Manageme nt Settings 13-42 Scanne r Mode 3 Select h ow to output the report, and then touc h [Enter]. ❍ Select ho w to output the tran smissi on re sult report w hen there i s only one reci pient and when there are two or more recipien ts. ON: Selec t this se tting to auto mati cal ly out put a transmi ssion resul t report with eve[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-43 13.13 Speci fying Software Switch S ettings (Machine Functions) Various functions of this copier are already specifi ed when it is purc hased. Howeve r, by usin g the sof tware swit ch settin gs, the fu nctions c an be change d to meet y our spec ific needs. Prec auti ons G Do not change an y [...]

13 Specifyin g Manageme nt Settings 13-44 Scanne r Mode 13.13.1Specifying Soft ware Switch Settings Specifying functions with [Bit Selection] 1 Touch [Ad min. 2], and then touch [So ft SW Set]. ❍ Refer to “ Dis playing the Administrat or Managem ent screen ” on page 13-11 . 14 0000 1110 0E 15 0000 1111 0F 16 0001 0000 10 17 0001 0001 11 18 00[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-45 2 Touch [M ode Select ion], and then use the keyp ad to typ e in the m ode numb er. 3 Touch [Bi t Selectio n], and then touch [ ← ] an d [ → ] to move the c ursor below the bit to be changed. 4 Use th e keypad to specify either “ 0 ” or “ 1 ” f or the bit, and then touch [Enter]. ?[...]

13 Specifyin g Manageme nt Settings 13-46 Scanne r Mode 2 Touch [M ode Select ion], and then us e the key pad to typ e in the m ode numb er. 3 Touch [HEX Selection]. 4 Use th e keypad an d [A] through [F] to spe cify the hex adecim al number, and then to uch [Enter] . ❍ To chang e other mo des, repe at the proc edure from step 2. 5 Contin ue touc[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-47 13.13.2Specifying Sett ings Concerning the Confirmat ion Screen For Br oadcast Transmissions (Mode 014) You can specify w hether or no t a scree n asking for confirmat ion of the setting s is dis played b efore a broa dcast tran smission . Setting during production Spec ifyi ng t he set ting D[...]

13 Specifyin g Manageme nt Settings 13-48 Scanne r Mode 13.13.3Specifying Sett ings Concerning Whether or Not There Is a Connected Telephone or a Recei ved Date Report and Their Format s (Mode 016) You can specify whether or no t there is a connected telephon e or a receiv ed date rep ort in the E-m ail and fax modes, a nd you c an speci fy their f[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-49 13.13.4Specifies Settings Concerning Internet Faxi ng (Mode 350) You can specify the POP3 a nd the effici ency of t he recipi ent's mach ine for Internet f axing. Setting during production Spec ifyi ng t he set ting During the produc tion of this unit, the s ettings i n the shaded cells w[...]

13 Specifyin g Manageme nt Settings 13-50 Scanne r Mode 13.13.5Specifying Settings Concer ning the SMTP Transmission Timeout ( Mode 356) You can specify the time unti l a conn ection with the SMTP s erver times out du rin g an e- mai l tra nsmi ssio n. Setting during production Specif ying the setting During the producti on of this unit, the s etti[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-51 13.13.6Specifying Settings Concer ning the SMTP Rece ption Timeout (Mode 357) You can specify the time unti l a conne ction with the SMTP server ti mes out du ri ng an e- mai l rec eptio n. Setting during production Spec ifyi ng t he set ting During the produc tion of this unit, the s ettings [...]

13 Specifyin g Manageme nt Settings 13-52 Scanne r Mode 13.13.7Specifying Settings Concer ning the POP3 Re ception Timeout (Mode 358) You can specify the time unti l a conn ection with the POP3 s erver times out du ring an e- mail rece ptio n. Setting during production Specif ying the setting During the producti on of this unit, the s ettings in th[...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-53 13.13.8Specifying Settings Concer ning the Default Address Input Screen and the From Informat ion for Accounts (Mode 366) In order to prevent a nonymou s e-mail from bein g sent, you c an spec ify whethe r or not the account se tting is i n the From information f or e-mail messa ges. Setting d[...]

13 Specifyin g Manageme nt Settings 13-54 Scanne r Mode 13.13.9Specifying Settings Concer ning the Timeout for a DNS Inquiry (Mode 367) You can spec ify the time un til a connect ion with the DN S server times out. Setting during production Specif ying the setting During the producti on of this unit, the s ettings in the sha ded cells w ere select [...]

Specifyin g Manageme nt Settings 13 Scanner Mo de 13-55 13.13.10Speci fying Settings Concerning the Tran smission Interval for Divided E- Mail Messages (M ode 372) You can spec ify the time interval for trans mitting divid ed e-mail messag es. Setting during production Spec ifyi ng t he set ting During the produc tion of this unit, the s ettings i [...]

13 Specifyin g Manageme nt Settings 13-56 Scanne r Mode 13.13.11Speci fies Settings Concerning Full Mode Functions With Internet Faxing (Mode 373) You can specify settings concerning Full mod e function s with Inte rnet faxing. Setting during production Specif ying the setting During the producti on of this unit, the s ettings in the sha ded cells [...]

Reports and lists 14 Scanner Mo de 14-1 14 Reports and lis ts 14.1 Checking the Transmi ssion Status (Activ ity Report (TX)) The t ransmissio n activi ty report c an confirm the docu ment num ber, starting time of tra nsmission, ti me require d, recipient , mode, nu mber of transmi tted pages , transmi ssion resul t and amo unt transm itted. Prec a[...]

14 Rep orts and l ist s 14-2 Scanner Mode ACTIVITY REPORT (TX) RESULT F.MEM OK OK OK OK OK ACCOUNT NAME SALES MKTING SALES SALES HQ SALES SIZE P.1 PAGES 2 1 1 2 2 1 MODE E-mail E-mail E-mail E-mail E-mail E-mail DESTINATION 123456789 NEW YORK 123123123 BOSTON 987698765 ARIZONA DURATION 49" 28" 26" 48" 50" 25" TIME SENT[...]

Reports and lists 14 Scanner Mo de 14-3 6 Transmi ssion res ults deta ils • OK: The t ransmi ssion wa s comple ted correc tly. • BUSY: Appe ars only w hen a fax is transmitt ed using a common telephon e line. Ref er to “ Confi rming Tran smis sion De tails ” of the User Man ual. • NO ANS: Appears only when a fax is transm itted using a co[...]

14 Rep orts and l ist s 14-4 Scanner Mode 14.2 Checking the Reception Status (Activity Report (RX)) The rece ption act ivity rep ort can co nfirm the document number, start ing time of rec eption, tim e required , recipient, mode, numb er of printed p ages and the transm ission resu lt. Prec autio ns G The pr ocedure for m anually outp utting a re [...]

Reports and lists 14 Scanner Mo de 14-5 ACTIVITY REPORT (RX) P.1 MODE G3 G3 P ECM ECM G3 ECM DESTINATION NEW YORK 123451234 BOSTON 987654321 987698765 ABCDEF DURATION 49" 28" 26" 48" 50" 25" DOCUMENT # 3714316-753 3502268-511 3714316-753 3714316-756 6080361-236 5114316-768 RESULT F.MEM OK OK OK OK OK ACCOUNT NAME MKTIN[...]

14 Rep orts and l ist s 14-6 Scanner Mode 6 Transmissi on result s details • OK: The transm issi on was co mplet ed corr ectl y. • BUSY: Appe ars only wh en a fax i s transmitte d using a common telephon e line. Refe r to “ Chapter 11 Chec king the Recepti on Status ” of the User Manual. • NO ANS: Ap pears only when a fax is tr ansmitted [...]

Reports and lists 14 Scanner Mo de 14-7 14.3 Checking the Registered One-Touch Keys ( One- Touch Key List) The lis t of recipi ents regi stered as one-touch key can be output ted and check ed. Prec auti ons G Unregi stered one -touch ke ys are not pri nted. Outputting the o ne-touch key list 1 Pres s the [U tili ty] ke y. 2 Touch [Re ports]. 3 Touc[...]

14 Rep orts and l ist s 14-8 Scanner Mode ONE – TOUCH LIST COM. MODE E-MAIL E-MAIL SCANNER P.1 DEST. NUMBER Address :123451234@xyz.com Address :123123123@xyz.com IP ADDR :192.168.100.0 DESTINATION NEW YORK BOSTON PC1 No. #001 #002 #000 INDEX BRANCH BRANCH Scanner 2003 APR 23 (WED) 11:32 CHICAGO 12 4 3 1T S I s o u r c e n a m e 2 Report outp ut d[...]

Reports and lists 14 Scanner Mo de 14-9 14.4 Checking the Details of Registered Fax Programs (Fax Program List) The deta ils of tran smissi on settin gs regist ered in on e-touch ke ys as fax programs can be outp utted as a report. Outputting a fa x program list 1 Pres s the [U tili ty] ke y. 2 Touch [Re ports]. 3 Touch [Fax Progr am List]. 4 Touch[...]

14 Rep orts and l ist s 14-10 Scanne r Mode 5 Touch [En ter]. The fax program li st is outputte d. ✎ Tip Even if [Ente r] is not touched , the report is automat ically o utputted. PROGRAM NAME :BRANCH INDEX :BRANCH PROGRAM MODE :TX P.1 TSI SELECTION :1 (CHICAGO ) 2-SIDED TX :OFF QUALITY :STANDARD REDUCTION :AUTO ROTATION TX :OFF PRIORITY TX :OFF [...]

Reports and lists 14 Scanner Mo de 14-11 14.5 Checking Account Information (Account List) Registere d accoun t informat ion can be c hecked. Prec auti ons G Users ca n only s elect and output a l ist of the ir own acco unt informat ion. G The adm inistrator can outpu t a list cont aining al l register ed account informat ion. Outputting an account [...]

14 Rep orts and l ist s 14-12 Scanne r Mode ACCOUNT LIST P.1 ACCOUNT NAME SALES MKTING ACCOUNT NUMBER 0001 0002 ACCESS NUMBER ∗∗∗∗∗∗ ∗∗∗∗∗∗ COPIES 999 777 MAX PRT 100000 100000 TX 120 55 2003 APR 23 (WED) 11:32 CHICAGO 12 1T S I s o u r c e n a m e 2 Report outp ut date[...]

Reports and lists 14 Scanner Mo de 14-13 14.6 Checking Secured Information for Each Account (Account List (Security)) A list conta ining the se cured informati on for each acc ount, such as th e e- mail ad dress or the POP3 user n ame, can be checked . Prec auti ons G The acc ount list (security) can be ou tputted on ly if yo u have l ogged in with[...]

14 Rep orts and l ist s 14-14 Scanne r Mode ACCOUNT LIST (SECURITY) P.1 ACCOUNT NAME SALES MKTING ACCOUNT NUMBER 0001 0002 ACCESS NUMBER ∗∗∗∗∗∗ ∗∗∗∗∗∗ SECURITY INFORMATION FROM E-MAIL ADDR: sales@xyz. com POP3 USER NAME: pop3 POP3 PASSWORD: ∗∗∗∗∗∗ 2003 APR 23 (WED) 11:32 CHICAGO 12 1T S I s o u r c e n a m e 2 Re[...]

Reports and lists 14 Scanner Mo de 14-15 14.7 Checking the Settings For Each Function (Set tings List) The sel ected se ttings for a ll functions can be o utputted in a list. Prec auti ons G The setti ngs lis t can be o utputted only if you ha ve logge d in wit h the admini strator acc ess code. Outputting the settings list 1 Touch [Ad min. 1], and[...]

14 Rep orts and l ist s 14-16 Scanne r Mode * The POP3 password and the Administrator Number appear with “ * ” . SETTING LIST P.1 USER SETTINGS USER CHOICE 1 MEMORY RECALL :OFF MIXED ORIGINAL DETECTION :OFF 2 ORIGINAL COPY DEFAULT :1SIDED 1SIDED AUTO PAPER/AUTO SIZE :AUTO PAPER TRAY PRIORITY :1 [SPECIAL PAPER] 1st CASSETTE :NORMAL 2nd CASSETTE [...]

Reports and lists 14 Scanner Mo de 14-17 14.8 Checking the Forwarding Settings (Forwarding List) The forw arding setti ngs, spec ified for forwarding, can be check ed. Outputting the forwarding list 1 Touch [Ad min. 1], and then touch [Rep. Print]. ❍ Refer to “ Dis playing the Adm inistrator Ma nagement screen ” on page 13-11 . 2 Touch [F orw[...]

14 Rep orts and l ist s 14-18 Scanne r Mode FORWARDING LIST P.1 RX INFORMATION F-CODE :12345678 F-CODE PASSWD : ∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗ REMOTE CHECK :ON PORT :G3-1 PORT :G3-2 PORT :NETWORK PUBLIC DOC. RX DOC.SET FORWARD PRINT FORWARD PRT&FORWARD SAVE TO BOX FORWARDING DEST. 2stat #001 SALES #002 MKTING 1stat[...]

Troublesh ooting 15 Scanner Mo de 15-1 15 Troubleshoo ting 15.1 When Cert ain Displa ys Appear The follow ing describes the icons that ind icate the operatin g status of the network applicatio n and the alarm sc reens that appear if, for examp le, a network a pplicatio n functio n is not oper ating corre ctly. Prec auti ons G For det ails on the ne[...]

15 Troublesh ooting 15-2 Scanner Mode 15.1.2 Administrat or login While regis tering the network Possibl e cause Th e admini strator is log ging in fro m PageSco pe Light . Remedy Wait unti l the adm inistrator has finishe d the operation s and log ged out.[...]

Troublesh ooting 15 Scanner Mo de 15-3 15.2 Transmission Results Error C odes The follow ing error code s appear in transmis sion activit y report, recepti on activi ty report an d the Job List scr een. Prec auti ons G If a mal function o ccurs during the opera tion of a n etwork appl ication funct ion, an err or co de ap pear s in the Job Lis t sc[...]

15 Troublesh ooting 15-4 Scanner Mode Scan to PC (FT P) transmission s Scan to HDD transmission s URL notificatio n (with Scan to Server (FTP) and Sca n to HDD transm issions) Error Code Cause Remedy Page refe ren ce ED2502 The LA N cable is not conn ected correctly or the trans mission to the FTP serve r failed. Other wise, an attempt was made to [...]

Troublesh ooting 15 Scanner Mo de 15-5 Internet fax transmis sions/Scan to E-mail transmi ssions EF2508 An er ror o ther than those li sted above occur red with th e SMTP server. Check that the SMTP server can transmit. - EF2509 Th e memory has bec ome ful l. Ch ange th e resoluti on to “ Fine ” or “ Standa rd ” . p. 4-18 Error Code Cause R[...]

15 Troublesh ooting 15-6 Scanner Mode Internet fax receptions Error Code Cause Remedy Page refe ren ce E40XXX Since the POP3 server addre ss is not specified co rrectly, a connec tion to the mail server cannot be establis hed. Otherwise, if the ser ver is malfun ctioning, a co nnection to the server cannot be establ ished. Check the P OP3 server ad[...]

Troublesh ooting 15 Scanner Mo de 15-7 Scan to PC (SM TP) transmissi ons Error Code Cause Remedy Page refer en ce EAXXXX The IP address specifie d by the sender i s incorr ect. The sender should specify the correct IP a ddress. p. 9-3 Image R eceiver did not star t up. Start up Im age Recei ver. p. 9 -1 Data from a nother sca nner is being rece ive[...]

15 Troublesh ooting 15-8 Scanner Mode IP Scan ner Netwo rk FAX (Gateway TX) Error Code Cause Remedy Page refe ren ce EAXXXX Image Rece iver did not star t up. Start up Imag e Receive r. p. 1 0-1 Data from anothe r scanner is being rece ived. Try sending aga in after the recep tio n is fini shed . - The IP addres s specified by the sender i s incorr[...]

Troublesh ooting 15 Scanner Mo de 15-9 15.3 Troubleshooting Remedie s for sev eral possibl e problem s are des cribed below . Internet fax transmis sions/Scan to E-mail transmi ssions Proble m Cause Remedy Page referen ce Transmission is not p ossible. The c onnections are inco rrect. Check the LE D indi cator on the hub and ch eck the connecti ons[...]

15 Troublesh ooting 15-10 Scanne r Mode IP add ress faxing Internet fax receptions Proble m Cause Remedy Page refere n ce Transmission is no t poss ible. The connections are incorr ect. Chec k the LE D indica tor on the hub an d check the connections. - Sin ce the i mage d ata i s too large, a timeo ut occurre d at the recei ving e nd. • Increase[...]

Troublesh ooting 15 Scanner Mo de 15-11 The data is rece ived , but not pri nted. An e-mail message with data of an incompat ible format atta ched or wi th no d ata wa s received. Ask t he send er t o send a TIFF-F file or text. - The settin g to print r eceived document s has no t been specified. In orde r to pr int recei ved docume nts, select th[...]

15 Troublesh ooting 15-12 Scanne r Mode Distribution of Fax Documen ts Scan to PC (SMTP) transmissi ons Proble m Cause Remedy Page refere n ce An atte mpt was made to distribu te mail, but the transmissi on failed. An e-mai l address i s not specified for the ac count fr om where ma il distr ibution is set. In order t o send mail, an e- mail add re[...]

Troublesh ooting 15 Scanner Mo de 15-13 IP Scanner The data was rece ived , but the i mage cannot be viewed. IP Scann er has not star ted up. Start up IP Scann er, check for new mess ages, a nd then repl ace the re ceived da ta file with th e imag e file. p. 10-21 An ap plic ation t hat al lows images to b e viewed is not installed, or the applicat[...]

15 Troublesh ooting 15-14 Scanne r Mode The data was rece ived , but the im age cann ot be viewed. IP Scanner has not sta rted up. Start up IP Scanner, check for new mes sages, a nd then repl ace t he rec eived data f ile with the i mage fi le. p. 10-2 1 An application that allows images to be view ed is not installed , or th e applica tion is inst[...]

Troublesh ooting 15 Scanner Mo de 15-15 The messag e “ Image Receiver detected con flict of xxx ” appears. Other soft ware is u sing this port. The ma il server and IP Scann er cannot be used togethe r. Do n ot start up the mail se rver. In a ddition, if other so ftware is the ca use, close that softwar e that causing the problem. Follow the in[...]

15 Troublesh ooting 15-16 Scanne r Mode Eve n though the butto n on the device has been eras ed, the icon th at indicates th at transmissi on can be perform ed has chan ged t o an icon for program ming a scanner button. Delete t he scanner button from the device. O therwise, turn the copier off, the n on again. Click the [Delete S canner K ey] butt[...]

Troublesh ooting 15 Scanner Mo de 15-17 Network FA X (Gateway TX ) The messa ge “ Incorrec t IP addres s ” appears. Letters ar e ente red int o the IP address. Specify the IP addr ess in the format xxx.xxx .xxx.xxx. p. 10-21 The messa ge “ Currently this command not acceptable ” appears. While communicating with the copi er, f or ex ample, [...]

15 Troublesh ooting 15-18 Scanne r Mode PageScope Light Proble m Cause Remedy Page refere n ce A co nnecti on with PageScope Light c annot be establish ed. The IP ad dress for the device is not specified co rrectly. Specify the IP addr ess. p. 3-1 The UR L setting i n the W eb browse r is incor rect. In the “ Addr ess ” b o x , t y p e t h e IP[...]

Troublesh ooting 15 Scanner Mo de 15-19 Others The n umber of digits i n an input or di splay area and the numb er of character s that can be registe red are differe nt. Depend ing on the browser , scroll within the input area. If this is not possi ble, this shou ld not affect the actu al setting operati on, alt hough i t may be a pr oblem f or di [...]

15 Troublesh ooting 15-20 Scanne r Mode[...]

2003. 6 The information contained in this manual is subject to change without notice to incorporate improvements made on the product or products the manual covers. MINOLTA CO., LTD. 3-13, 2-chome, Azuchi-Machi, Chuo-ku, Osaka. 541-8556, Japan Copyright 2003 MINOLTA CO., LTD.[...]