Oki MC160n manual

User Guide Fax Mode 59320501 my.okidata.com MC160n MFP[...]

Copyright Information Copyright © 2009 by Oki Data. All Rights Reserved Document Info rmation _________ __________ _____________ MC160 MF P Fax Mode User’s Guide P/N 59320501 Revision 1.0 October, 2009 Disclaimer __________ ______________ ___________ _______ Every effort has been made to ensure that th e information in this document is complete,[...]

Contents 3 Contents 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Part Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Rear View . . . . . .[...]

4 Contents Specifying a Recipient . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Directly Entering a Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Using the Favorite List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Using the Speed Dial Function . . . [...]

5 Contents 5 Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Receiving Faxes Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Receiving Faxes Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Forwarding Received Faxes . . . . . . . . . . . . . . . .[...]

6 Contents 8 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Problems When Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Problems When Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Other Problems . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

1 Introduction[...]

8 Introduction Part Names The parts of the machine referred to throughout this man ual are illustrated below . Please take some time to become familiar with them. Front View 1–Contro l Pa ne l 2–Automatic do cument Feeder (ADF) 2–a:ADF feed cove r 2–b:Document guide 2–c:Document feed tray 2–d:Document outp ut tray 2–e:Document stopper[...]

9 Introduction Rear View 1–Power switch 2–Power connection 3–TEL (telephone) jack  " This TEL port cann ot be used in Singapore. 4–LINE (telephone lin e) jack 5–USB port 6–10Base-T/100Base-TX (IEEE 802.3 ) Ethernet Interface port 3 4 5 6 2 1[...]

1 Control Panel and Configuration Menu[...]

11 Control Panel and Configuration Menu About the Control Panel Control Panel I ndicators and Keys No. Part Name Description 1 Address book key Displays the informa tion registered in the favori te list, speed dial desti nations and group dial destinations. For details on the favo rite list, refer to “Using the Favorite List” on page 46. For de[...]

12 Control Panel and Configuration Menu 6 / keys Moves up and down through menus, options, or choices. For details, refer to “S pecifying Settings in the Utility Menu” on page 36. 7 / keys Moves left and right through menus, options, o r choices. For details, refer to “S pecifying Settings in the Utility Menu” on page 36. 8 Enter key Press [...]

13 Control Panel and Configuration Menu 15 S tart Mono key S tarts monochrome copying, scanning or faxing. For details, refer to “Basic Fax Operation” on page 40 or “Receiving Faxes Ma nually” on page 6 5. 16 S tart indicator Light s up in blue when copying and fax transmi ssion are possible. Lights up in orange when copying and fax transmi[...]

14 Control Panel and Configuration Menu Fax Mode Screen Main Screen No. Indicati on Description 1 T ime Displays the time curr ently specified with ADMIN. MANAGEMENT/USER SETTING/DA TE&TIME in the UTILIT Y menu. 2 Available memory Indicates the perce n t age of memory avai l abl e fo r fax operations. 3 Fax setting s Allows the current se tting[...]

15 Control Panel and Configuration Menu  Fax settings No. Indicati on Description 1 Fax quality Indicates the fax quality tha t is selected. For details on selecting the fax qu ality , refer to “F AX TX OPERA TION” on page 30 and “Adjusting the Image Quality” on page 44. 2 Fax destination Indicates the spec ified fax destination. For det[...]

16 Control Panel and Configuration Menu 3 TIMER TX Select this menu item to specify the time when the fax is to be sent. Fo r details on specifying settings for a timer transmission, refer to “Sending a Fax at a S peci fied T ime (T imer T ransmission)” on pa ge 52. 4 T ransmission mode Indicates the fa x transmission mode that is selected. For[...]

17 Control Panel and Configuration Menu Entering Fax Mode Before using the Fax function, make sure that the Fax key is lit g reen. Otherwise, press it t o enter the Fa x mode. Pressing the Redial/Pause key or On ho ok key switches the machine to Fax mode when it is in any mode other than Fax mode. Symbol list Symbol Description Dialing A fax number[...]

18 Control Panel and Configuration Menu Configuration Menu Overview The menu accessi ble from the control panel is structured as shown below . Only the fax mode items and the items le a di ng to the fax mode items are shown. STD/TEXT F AX TO TIMER TX MEMOR Y TX CANCEL RESERV . UTILITY MACHINE SETTING TRA Y1 PAPER SETUP ADMIN. MAN- AGEMENT ADMINISTR[...]

19 Control Panel and Configuration Menu TEL/F AX MODE RBT SIGNAL TIME USER SETTING PTT SETTING DA TE&TIME DA TE FORMA T PRESET ZOOM USER F AX NUMBER USER N AME AUTO REDIAL NUMBER OF REDIAL INTERV AL COPY SETTING DIAL REGISTER F A VORITE SPEED DIAL GROUP DIAL F AX TX OPERA- TION DENSIT Y LEVEL[...]

20 Control Panel and Configuration Menu QUALITY PRIORITY DEF AUL T TX HEADER F AX RX OPERA- TION MEMORY RX MODE NO. of R INGS REDUCTION RX RX PRI NT RX MODE FORW ARD FOOTER SELECT TRA Y REPORTING ACTIVITY REPORT TX RESUL T REPORT RX RES UL T REPORT SCAN SETTING RESOLUTION[...]

21 Control Panel and Configuration Menu IMAGE FORMA T CODING METHOD FILE SIZE QUALITY PRIORITY DENSIT Y LEVEL REPORT/ST A TUS TOT AL PRINT SUPPLIES ST A- TUS TX/RX RESUL T REPORT TX RESUL T REPORT RX RES UL T REPORT ACTIVITY REPORT MEMORY DA T A LIST MEMORY IMAGE PRINT F A VORITE LIST SPEED DIAL LIST[...]

22 Control Panel and Configuration Menu  " *1 This appears only when the duplex option has been in stalled. GROUP DIAL LIST UTILITY MAP CONFIGURA TION PA G E DEMO P AGE[...]

23 Control Panel and Configuration Menu Utility Menu The machine settings can be chan ged acco rding to the desired normal opera- tions.  " All factory default values are shown in bol d.  " For details on specifying se ttings on the Utility Menu, refer to “Speci fying Settings in the Utility Menu” on page 36.  " Machine [...]

24 Control Panel and Configuration Menu MACHINE SETTING S pecify settings related to machin e operations and displays by selecting MACHINE SETTING in the UTILITY menu. Auto Panel Reset For details on specifying settings, refer to the Printer/Copier/Scanner User ’s Guide on the CD . Energy Save Mode LCD Contrast KEY SPEED Language Buzzer V olume S[...]

25 Control Panel and Configuration Menu ADMIN. MANAGEMENT S pecify machine administrator settings, su ch as network se ttings, by selecting ADMIN. MANAGEMENT in the UTILITY menu.  " The ADMIN. MANAGEMENT menu is accessible only by the administra- tor. T o display the settings for this menu, select ADMIN. MANAGEMENT , use the keypad to type [...]

26 Control Panel and Configuration Menu TEL/F AX MODE Setting OFF /ON This is to set whether to automatically switch between telephone and fax in receiving whe n a telephone is connected to the machine. When it's “ON”, the phone rings for incoming calls and the machine automatically receives fax. When it is “OFF”, the machine returns i[...]

27 Control Panel and Configuration Menu USER SETTI NG PTT SETTING Settings ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRAZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / GERM ANY / GREECE / HONG KONG/ HUNG ARY / IRELAND / IT AL Y / JAP AN / KOREA / MALA YSIA / MEXICO / THE NETHERLANDS / NEW ZEALAND / NORW A Y / PHILIPPINES / PO[...]

28 Control Panel and Configuration Menu USER SETTI NG cont. USER NAME Enter your name. A maximum of 32 characters can be entered. The specified name is printed in the header of outgoing faxes. The default setting is blank. AUTO REDIAL NUMBER OF REDIAL Settings 1-10 (Default: Depends on P TT SETTING) S pecify the number of times a redial is attempte[...]

29 Control Panel and Configuration Menu DIAL REGISTER Register addresses in the fa vorite list, as speed dial destinations or as grou p dial destinations by selecting DIAL REGISTER in the UTI LITY menu. F A VORITE Frequently spec ified speed dial desti nations and group dial desti nations can be registered in the favorite list. Press the A DDRESS B[...]

30 Control Panel and Configuration Menu FAX TX OPERATION S pecify settings related to fax transmissi ons by selecting F AX TX OPERA TION in the UTILITY menu. DENSITY LEVEL Settings (Light) (Dark) S pecify the density fo r scanning a document. T o change the densi ty during transmission from the default setting specified here, refer to “Adjusting [...]

31 Control Panel and Configuration Menu DEF AUL T TX Settings MEMORY TX / DIRECT TX Select the desired meth od fo r sending documents.  MEMORY TX: With this me thod, the fax tr ans- mission starts after the entire document is scanned and stored in the memo ry . The total number of pages is aut omatically printed with the page number in the heade[...]

32 Control Panel and Configuration Menu FAX RX OPERATION S pecify settings related to fax receptions by selecting F AX RX OPERA TION in the UTILITY menu. Memory RX Mode Settings OFF / ON Select whether to allow ( ON ) memory reception or not ( OFF ). Select ON not to print when receiving confidential faxes or when no one is around, for example, at [...]

33 Control Panel and Configuration Menu RX Print Settings MEMOR Y RX / PRINT RX Select whether the fax is printed only after all document pages have been received or printing begins as soon as the first page of the document is received.  MEMORY RX: Printing begins after all pages have been received.  PRINT RX: Printing begins after the first [...]

34 Control Panel and Configuration Menu Select T ray Settings TRA Y1 / TRA Y2 Select which paper tray can be used to supply paper when printing received documents or transmission reports. A p aper tray that cannot be used for supplying paper can also be specified.  " If an optional lower fe eder unit is not installed, SELECT TRA Y cannot be[...]

35 Control Panel and Configuration Menu REPORTING S pecify report settings by selecting REPORTING in the UTILITY menu. Activity Report Settings OFF / ON After every 60 transmissions/receptions, a report can be printed to show the resu lts of the transmissions/ receptions. Select whether the report is printed automatically when the 60 th transmissio[...]

36 Control Panel and Configuration Menu Specifying Settings in the Utility Menu General Procedure for Specifyi ng Settings in the Utility Menu 1 Press the or key to select UTILITY , and then press the Enter key . 2 Press the or key to select the desired menu, and then press the Enter key to display th e selected menu.  " Refer to the menu c[...]

37 Control Panel and Configuration Menu Setting Up the Memory RX Mode 1 Press the or key to select UTILITY , and then press the Enter key .  " For details on selecting a menu, refer to “General Procedure for Spec- ifying Settings in the Utility Menu” on page 36. 2 Press the or key to select F AX RX OPERA TION, and then press the Enter k[...]

38 Control Panel and Configuration Menu Turning Off the Memory RX Mode 1 Press the or key to select UTILITY , and then press the Enter key .  " For details on selecting a menu, refer to “General Procedure for Spec- ifying Settings in the Utility Menu” on page 36. 2 Press the or key to select F AX RX OPERA TION, and then press the Enter [...]

1 Sending Faxes[...]

40 Sending Faxes Basic Fax Operation This section contains basic in formation of fax transmission.  " Documents with the following paper sizes can be faxed. Maximum size: A4/Letter (when using th e original glass) Wid th: 140 to 216 mm Length: 148 to 500 mm (when us ing the ADF) Sending a Fax Using the ADF If the ADF is used, original docum[...]

41 Sending Faxes 5 Adjust the document image qu ality .  " For details on adjusting the document imag e qual ity , refer to “Adjusting the Image Quality” on page 44. 6 S pecify the fax number of the reci pient in one of the foll owing ways: – Direct dialing – Using the favorite list – Using the S peed Dial function – Using the G[...]

42 Sending Faxes Sending a Fax Using the Original Glass 1 Press the Fax key to enter Fax mode.  " If the init ial mode ( UTILITY - MACHINE SETTING - INITIAL MODE ) is set to FAX , this step can be ski pped. 2 Remove all documents from the ADF .  " If you are using the original glass to scan, do not load any documents into the ADF . [...]

43 Sending Faxes  " T o ch ange the displayed scanning area, press the or key , select the desired scanning area. Press the Enter key again to start scanning. 10 T o scan multiple pages from the original glass, check that the message NEXT PAGE? appears, replace the do cument, and then press the Enter key . When scanning of the do cument is [...]

44 Sending Faxes Adjusting the Image Quality The image quality of a document can be ad justed before it is sent as a fax. Adjusting the Resolution 1 Press the or key to select the current fax image quality , and then press the Enter key .  " STD/TEXT , FINE/TEXT , S-FINE/T EXT , STD/PHOTO, FINE/PHOTO or S-FINE/PHOTO may appear , depending o[...]

45 Sending Faxes Adjusting the Scan Density 1 Press the or key to select the current fax image quality , and then press the Enter key .  " STD/TEXT , FINE/TEXT , S-FINE/TEXT , STD/PHOTO , FINE/PHOTO or S- FINE/PHOTO may appear , depending on the setting selected for F AX TX OPERA TION function in the UTILITY menu. 2 Press the or key to sele[...]

46 Sending Faxes Directly Entering a Fax Number 1 Use the numeric keypad to type in the fax number for the recipient.  " The keys that can be used to enter the fax number are: the number keys (0 through 9), and #. If the Redial/Pause key is press ed while entering th e fax number , a 2.5-second pause is added. A pause appears as P in the me[...]

47 Sending Faxes  " If a group dial destination was selected, multip le destinations are speci- fied.  " T o erase th e selected destinati ons, press the S top/Reset key . Using the Speed Dial Function If a recipient has been registered with a speed di al numbe r , the recipie nt’s fax number can be dialed simply by pressing a spe[...]

48 Sending Faxes 2 Check that LIST is selected, and then press the Ente r key . The list of programmed speed dial numbers an d group dial numbers is dis- played. 3 Press the or key to select the desired destination, and then press the Enter key .  " If a destination was incorrectly sele cted, press the Back key , and then perform the operat[...]

49 Sending Faxes 5 Press the or key to select the desired destination, and then press the Enter key .  " If the desired recipie nt name does not a ppear in the search results, press the Back key tw ice to return to the screen allow ing you to enter the text to be searched for , and then try searching for different text. 6 When EDIT=Select a[...]

50 Sending Faxes 3 S pecify the fax number of the recipient. – Direct dialing: Ente r the fax number of the recipient directly using the key- pad. Press the Enter key . Using the favorite list (including group dial destinations): Press the Address book key , press the or key to select the nu mber of the desired speed dial or group dial destinatio[...]

51 Sending Faxes Sending a Fax to Multiple Recipients (Grou p Dial) Multiple destinations can be sele cte d with a group dial destination.  " Multiple destinations mu st have been previously r egistered with a g roup dial destination. For details, refer to “Registering a Group Dial Destina- tion” on page 79. 1 Press the Address book key[...]

52 Sending Faxes Sending a Fax at a Specified Time (Timer Transmission) A document can be scanned and stored i n me mory to be sent at a specified time. This feature is convenient fo r sen d ing faxes at discounted calling times.  " When sending multiple documents toget her to a single destination at a specified time, batch transmission is [...]

53 Sending Faxes 6 Press the S TAR T key to begin scanning, and then the machin e enters trans- mission standby mode. appears in the screen when the machine i s in standby mode.  " If you want to cancel a timer transmission, select CANCEL RESERV. . For details, refer to “Canceling a Queued T ransmissio n” on page 58. Sending a Batch Tra[...]

54 Sending Faxes Memory Transmission and Direct Transmission There are two methods for sendi ng docum ents with this machine: memory trans- mission and direct transmission. Memory Transmission With this method, the fax transmission starts after the entire document is scanned and stored in the me mo ry . Th e to t al number of pages is automatically[...]

55 Sending Faxes 5 S pecify the fax number of the recipient.  " Refer to “Specifying a Recipient” on page 45.  " T o send a broadcast transmission to multiple destinations, refer to “Send- ing a Fax to Multiple Recipients (B roadcast T ransmission)” on page 49. 6 Press the S tart key to begin scannin g and sending the fax. ?[...]

56 Sending Faxes 4 S pecify the fax number of the recipient by using the telephone to dial the fax number .  " The fax number of the recipient can also specifi ed using the keyp ad in the control panel of this machine.  " If Pulse is selected as the telephone line type, press the key to tempo- rarily change the line type to T o ne. [...]

57 Sending Faxes 5 Press the S tart key to begin scanning and sending the fax.  " T o stop the transmission, press the St op/Reset key . A message appears, requesting confirmation to cancel th e se tting. Select YES, and then press the Enter key . Sending a Fax to a Combination of Fax Numbers (Chain Dial) Multiple fax numbers can be combine[...]

58 Sending Faxes Canceling a Queued Transmission Of the documents stored in memory and wa iting to be sent, a specific document can be selected and deleted. 1 Press the or key to select CA NCEL RESERV ., and th en press the Enter key . The CANCEL R ESER V . screen appears.  " If no jobs have been queued in memory , the message NONE appears.[...]

59 Sending Faxes About the Fax Header If transmission source informati on is set in Header se tting to be printed, informa- tion such as the sender ’s name, fax number , transmission date/time, session number and page number can be printed by the recipient. The following items are in the header .  " T o pri nt the header , specify the tra[...]

1 Faxing From a Computer (PC-FAX)[...]

61 Faxing From a Computer (PC-FAX) Sending a Fax Directly From a Computer (PC-FAX) A fax can be sent directly from a comput er through USB or Network, instead of the computer document being pr inted, then loa ded to be faxed.  " In order to perform a PC-F AX operation, the fax driver must be installed.  " The fax driver is not compa[...]

62 Faxing From a Computer (PC-FAX) Address Book Tab The Address Book tab allows you to  Register frequently used destinatio ns  Register multiple freq uently used destinations  Edit/delete recipient information  Import/export recipient information Displaying PC-FAX Settings Windows Vista 1 From the Start menu, se lect Contro l Panel , a[...]

63 Faxing From a Computer (PC-FAX) Basic PC-FAX Transmissions 1 Click Print in the menu of the document to be faxed. A dialog box appears, allowing you to specify the print settings. 2 Select MC160 (F AX) as the printer . 3 Click the Print butt o n. The Destination Settings dialog box appears.  " The names of buttons that appear di ffer dep[...]

1 Receiving Faxes[...]

65 Receiving Faxes Receiving Faxes Automatically  " When the machine is turned off, faxes cannot be received. Therefore, be sure to leave the machine turned on.  " T o print a received fax, change the paper type to PLAIN P APER and the paper size to A4, LEGAL 14, LETTER or LEGAL 13.5. If the RX Mode parameter on the F AX RX OPERA TI[...]

66 Receiving Faxes 2 Press the S tart key . The machine start s receiving the fax.  " If the machine is in any mode other than Fa x mode , press the Fax key to enter Fax mode b efore pressing the S t art key .  " After completing the telephone conversation, press the St art key to begin receiving the fax.  " If the handset i[...]

67 Receiving Faxes This area is subject to both hardware limi ts (the physical media size and the mar- gins required by the machine ) and sof tware constraints (the amount of memory available for the full-page frame buffer). The printable area for all media sizes is the page size minus 4.0mm (0.157") from all edges of the media.  " Whe[...]

68 Receiving Faxes Method of printing during reception The relationship between the length of the re ceived document and the docu ment that is actually printed is shown below . The document i s printed differently de pending on the setting selected for the REDUCTION RX parameter on the F AX RX OPERA TION menu. REDUCTION RX: ON  " Images are[...]

69 Receiving Faxes Legal 14 OFF Less than 348 1 page with 100% 349 – 371 1 page with (347/image length)% reduction 372 – 688 Divide into 2 pages with 100% 689 – 1028 Divide into 3 pages with 100% 1029 - Divide into 4 pages with 100%…. ON Less than 344 1 page with 100% 345 – 367 1 page with (343/image length)% reduction 368 – 680 Divide [...]

70 Receiving Faxes REDUCTION RX: OFF Recording pap er si z e Footer Length of received image, mm Printing A4 OFF Less than 289 1 page 290 – 570 Divide into 2 pages 571 – 851 Divide into 3 pages 852 - Divide into 4 pages or more ON Less than 285 1 page 286 – 562 Divide into 2 pages 563 – 839 Divide into 3 pages 840 - Divide into 4 pages or m[...]

71 Receiving Faxes REDUCTION RX: CUT  " If an image does not fit within a pa ge, any part of the image exceeding 24mm is cut off and printed on the next page. LEGAL 13.5 OFF Less than 335 1 page 356 – 662 Divide into 2 pages 663 – 989 Divide into 3 pages 990 - Divide into 4 pages or more ON Less than 331 1 page 332 – 654 Divide into 2[...]

72 Receiving Faxes Letter OFF Less than 271 1 page 272 – 295 Print into 1 page. 1-24mm of end is cut. 296 – 534 Divide into 2 pages 535 – 558 Divide into 2 pages. 1-24mm of end is cut. 559 – 797 Divide into 3 pages 798 - Divide into 3 pages.... ON Less than 267 1 page 268 – 291 Print into 1 page. 1-24mm of end is cut. 292 – 526 Divide i[...]

73 Receiving Faxes LEGAL 13.5 OFF Less than 335 1 page 336 – 359 Print into 1 page. 1-24mm of end is cut. 360 – 662 Divide into 2 pages 663 – 686 Divide into 2 pages. 1-24mm of end is cut. 687 – 989 Divide into 3 pages 990 - Divide into 3 pages.... ON Less than 331 1 page 332 – 355 Print into 1 page. 1-24mm of end is cut. 356 –654 Divid[...]

1 Registering Recipients[...]

75 Registering Recipients About the Dial Register Function Frequently used fax numbers can be registered with the DIAL REGISTER fu nc- tion so that the fax number can be easil y acce ssed. In addition, this reduces input errors. The following registration methods are ava ilable:  Favorite: Frequen tly used speed dial and group di al destinations[...]

76 Registering Recipients  " When registering th e first destination in the favorite list, continue with step 5. 4 Check that ADD is selected, and then press the Enter key . 5 T ype in the spee d dial number (1-220), and then press the Enter key . – T o program a group dial number , press the Address book key , type in the group dial numb[...]

77 Registering Recipients 7 Press the Back key .  " T o delete another destina ti on, re peat the procedure from step 5. 8 Press the or key to select FINISH, and the n press the Enter key . The destination is deleted from the favorite list.  " T o return to the Fa x mode screen, continue pressing the Back key until the Fax mode scre[...]

78 Registering Recipients 6 Use the keypad to enter the fax number of the recipient.  " The fax number can contain a maximum of 50 characters.  " For details on entering/editing number s, refer to “Ente r ing T ext” on page 97. 7 Press the key . 8 Press the or key to select an it em whose settings have alread y be en specified. [...]

79 Registering Recipients 4 Use the keypad to type in the speed dial number (1-220) to be edited/d eleted, and then press the Enter key .  " For details on entering/editing te xt and the characters that can be entered, refer to “Entering T e xt” on page 97. 5 Press the or key to select EDIT or DELETE, and then press the Enter key . – [...]

80 Registering Recipients 3 Press the or key to select GR OUP DIAL, and then press the Enter key . The GROUP DIAL screen appears. 4 Use the keypad to type in the group dial number (1-20), and then press the Enter key .  " For details on entering/editing number s, refer to “Ente r ing T ext” on page 97.  " If the destination is a[...]

81 Registering Recipients Changing/Deleting Group Dial Information The registered group dial in formation can be changed. 1 Press the or key to select UTILITY , and then press the Enter key .  " For details on selecting a menu, refer to “General Procedure for Specify- ing Settings in the Utility Menu” on page 36. 2 Press the or key to s[...]

1 Confirmation Mode[...]

83 Confirmation Mode About the Machine’s Counters The operations performed si nce this mach ine was installed ca n be checked with REPORTS/STATUS in the menu. Follow the procedure described below to check the fax-related counters. Checking the Counter for Fax Printing This counter shows the total number of fax prints made since this machine was i[...]

84 Confirmation Mode Checking the Transmission/Reception Result From the Message Window The results of a maximum of 60 fax transmissions/receptions can be viewed. In addition, the transmission/receptio n re sults that are displa yed ca n be pri n te d by pressing the S tart Mono key . 1 Press the or key to select REPORTS/ST A TUS, and the n press t[...]

85 Confirmation Mode TX RESULT REPORT The session number , recipient name, date sent, starting time of transmission, number of document pages, time requi red, mode, and transmission result are printed.  " The machine can also be set to print this report > with each transmission, > only when an error occurs > or not at all. For deta[...]

86 Confirmation Mode ACTIVITY REPORT The operation number , session number , date of operation , st arting time of trans- mission/reception, type of operation (tr ansmission or rece ption), recipient name, number of pages sent/received, mode, and transmission/reception result a re printed.  " The machine can be set to print this rep ort aut[...]

87 Confirmation Mode FAVORITE LIST The destinations registere d in th e favorite list are printed in the order that they appear in the favorite li st. SPEED DIAL LIST The recipients programmed for the speed dial numbers are printed in nu merical order . The time specified for speed dial numbers registered with batch transmis- sion settings appears [...]

1 Troubleshooting[...]

89 Troubleshooting Problems When Sending Faxes If the fax cannot be sent correctly , refer to the following table, and then perform the indicated operation. If the fax still cannot be sent correctl y , even after performing the describe d operations, contact your OKI Printing Solutions dealer or authorized service provider .  " For details [...]

90 Troubleshooting T ransmission is not possible. The transmission procedure may have been performed incorrectly . Check the transmission procedure, and th en try sending the fax again. The fax number may be wrong. Check the fax number . The destination in the favorite list, the speed dial destination or the group dial destinati on may be incorrect[...]

91 Troubleshooting Problems When Receiving Faxes If the fax cannot be received correctly , refer to the following table, and then perform the indi cated operation. If the fa x still cann ot be received correctly , even after performing the described operations, contact your OKI Printing Solutions dealer or authorized service provi der.  " F[...]

92 Troubleshooting Other Problems Symptom Cause Solution The number of document pages indicated in the transmission result report is different from the number of pages in a batch transmission. Memory is full. During batch transmission, the number of document pages indicated in the transmission result report may be different from the number of pages[...]

93 Troubleshooting Error Messages on the Message Window Error message Cause Solution ADMINISTERED BY PC PLEASE W AIT! This machine is accessing the Setup Utility.  Exit the Setup Utility .  If no operation is perfo rmed for 600 seconds, the main screen appears. COMMUNICA TION ERROR (####)  Communication is not possible because of some prob[...]

94 Troubleshooting MEMORY FULL  W hile sending a fax, the size of the data for the scanned ima ge has exceeded the capacity of the mem- ory .  While rece iv ing a fax, the size of the data for the scanned ima ge has exceeded the capacity of the mem- ory .  If MEMOR Y RX MODE is set to ON, cancel memory recep- tion mode, and print received [...]

Appendix[...]

96 Appendix A Technical Specifications Compatible lines PSTN (Public Switched T elephone Network), PBX (Private Branch eXchange) Compatibility ECM/Super G3 Modem speed V .34 (u p to 33.6 Kbps) Fax transmission speed 3 sec/page (at V .34) Coding method MH, MR, MMR, JBIG Memory for receiving 6 MB (approx. 384 pages) Original  ADF Maximum size: Leg[...]

97 Appendix A  " For details on other spec ifications, refer to the Printer/Copier/Scanner User ’s Guide on the CD. Entering Text When specifying the user name or progr amming the recipient name, lette rs, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter num bers, letters, and symbols. List of[...]

98 Appendix A Entering Fax Numbers * T o display your fax number , select ADMIN. MANAGEMENT/USER SETTING/ USER FAX NUMBER in the UTILITY menu. Keypad Key A vailable characters A vaila ble characters (Registration of U SER F AX NO.) * [1] [A] [1] [A ] 11 - 1 1 - 1 2 222 2 3 333 3 4 444 4 5 555 5 6 666 6 7 777 7 8 888 8 9 999 9 0 0 (space)0 0 (space)[...]

99 Appendix A Entering Names Entering Email Addresses Keypad Key A vailable characters [1] [A] 1 1 .,'?¿!¡"1-()@/:;_ 2 2 ABC2abcÆÇàáâãäåæç 3 3 DEF3defÐèéêë ð 4 4 GHI4ghiìíîï 5 5 JKL5jkl€£¢ 6 6 MNO6mnoØŒñòóôõöøœº 7 7 PQRS7pqrsß$ 8 8 TUV8tuvùúûü 9 9 WXYZ9wxyzÞýþ 0 0 (space)0 # # *+×÷=#%&<[...]

100 Appendix A Changing Input Mode Each press of the key switches the inpu t mode between numbers and letters. [1…]: Numbers can be typ ed in . [A…]: Letters can be typed in. Inputting Example The procedure for e ntering text is described below , using “NJ Office” as an example . 1 Press the 6 key twice. “N” is entered. 2 Press the 5 ke[...]

101 Appendix A Correcting Text  T o erase all entere d text, hold down the Back key .  T o delete only part of the entered text, use the or key to move the cursor to the character that you want to delete, and then press the Back key .  If the same key is to be us ed to enter t wo characters in a row , press the key after selecting the firs[...]