OKI MC360 manual

Us er ’s G ui de M C3 5 0 /M C 3 60[...]

Preface > 2 P REFACE Every effort has been made to ensure that t h e information in this document is complete, accurate, and up-to-date. T he manufacturer as sumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guaran tee th at changes in soft ware and equipment made by other manufacturers and referr[...]

Emergency first aid > 3 E MERGENCY FIRST AID Take care with toner powder: If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting. I f i n h a l e d , m o v e t h e p e r s o n t o a n o p e n a r e a f o r f r e s h a i r . S e e k m e d i c a l attention. If it gets into the eyes, flush with[...]

Contents > 4 C ONTENTS Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Manufacturer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Contents > 5 Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .50 Deleting a group address entry from t h e address book . . . . . . . . . . . . .51 Modifying a group address entry from the address book. . . . . . . . . . . . . 51 Access control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Contents > 6 Paper handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84 ColorSync . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Paper source . . . . . . . . .[...]

Notes, cautions and warnings > 7 N OTES , CAUTIONS AND WARNINGS For the protection of your product, and in or der to ensure that you be nefit from its full functionality, this model has b e en designed to operate only w ith genuine original toner cartridges. Any other toner cartridge may not op erate at all, even if i t is described as “compat[...]

About this guide > 8 A BOUT THIS GUIDE D OCUMENTATION SUITE This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the DVD unless indicated otherwise: > I[...]

About this guide > 9 O N - LINE USAGE This guide is intended to be read on scr een using Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader . There are many cross-references with in this book, each highlighted as blue text . When you click on a cross-reference the display will inst antly jump to the part of the manual co[...]

Introduction > 10 I NTRODUCTION Congratulations on choosing this Multi Function Product (MFP). It has been designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed, on a range of office print media. With this MFP, you can inst antly scan pape r-based documents and de liv er the elect[...]

MFP overvi ew > 11 MFP OVERVI EW F RONT VIEW 1. Scanner bed. 6. Output st acker , face down. Standard printed copy delivery point. Holds up to 150 sheets of 80g/m². 2. Automa tic Document Feeder (ADF) Unit. 7. Stan dard paper tr ay with level indicator . Holds up to 250 she ets of 80g/m². 3. ADF Pape r T ra y . Max. 50 sheets A4 at 60 - 120g/m[...]

MFP overvi ew > 12 R EAR VIEW This view shows the c onnection pa nel and the rear output stacker. When the rear paper stacker is folded down, pa per exits through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tr ay, the paper path through the p[...]

MFP overvi ew > 13 C ONTROL PANEL 1. Keypad Used to ente r numbers, upper-case/lo wer-case letters and s ymbols in the Entry Line. Refer to “Character switching ” on page 14 for further details. 2. LEFT key When in switching Mode: Ret urns the display to th e Function Selection sc reen or Scan Sub Function Selection screen from the Stand-by [...]

MFP overvi ew > 14 C HARACTER SWITCHING Numbers, upper and lower case letters and sy mbols can be entered using the keypad. Press the key multiple times to switc h between characters. The example below is based on English being the display language: 9. STOP K ey Stops the function being executed. Stops Copy . Stops Scan to E-mail/ USB Memory/ Ne[...]

MFP overvi ew > 15 C HANGING THE DISPL AY LANGUAGE The default language u sed by your MFP for di splay messages is English. If required, this can be changed using the Panel Language Setup ut ility.[...]

Getting started > 16 G ETTING STARTED R ELEASING THE SCANNER LOCK 1. Open the document cover . 2. Move sc an lock lever to UNLOCKED positi on. S WITCHING OFF 1. Press the Down arrow button on the control panel to highlight M enu , press Enter to select. 2. Press the Down arrow button on the control panel to highlight S ystem Shutdown , press Ent[...]

Getting started > 17 I NSTALLING DRIVERS AND UTILITIES Install the appropriate driver s for your connection type: > Network connection; install the printer dri ver > USB connection; install t he printer driver and the TW AIN driver The installation instructions below refer to USB connection. For network connection details refer to the Netw[...]

Getting started > 18 2. Plugging the printer in first and performing a “Plug and play” t ype of installation. In this case you must instal l the TWAIN driver fi rst. Plug and play installation The MFP is a “dual dev ice” - Window s sees it as a scanner and a printer. This means when the MFP is plugged into a PC using a USB cable, you&apo[...]

Getting started > 19 5. Next install the printer driv er . M AC - PRINTER DRIVER The inform ation in this se ction is base d on Mac OS X Leopa rd (10.5). Oth er versions ma y appear slightly different, but the principles are the same. 1. Insert the DVD-ROM and run the Oki driver installer program. 2. Follow t he on-screen instructions to install[...]

Getting started > 20 10. Select your printer model and click Add . 11. The printer is added to the l ist of printers. 12. Restart y our computer . F AX DRIVER (MC360 ONLY ) The fax driver allows you to send faxes direct ly from your computer without printing the document first. Windows XP has built-in fax support - you ca n use your computer&apo[...]

Getting started > 21 H OTKEY UTILITY - WINDOWS ONLY The Hotkey utility enables the MFP to receiv e one key touch commands from a locally connected computer (“Pull Scan”). Installation of the Hotkey utilit y is optional and can be found on t h e DVD under the Utilities folder. Information on using the Hotkey utility can be found in “Scan to[...]

Getting started > 22 (e) Choose an event from the Select an event drop-down menu. (f) In the Actions field, click Start this program and choose HotKey from the drop-down menu. (g) C lick Apply . (h) Repeat steps e to g for each event, e.g. Scan to Application, E-mail, Folder and PC-Fax. (i) Click OK to confirm. MFP SETUP TOOL - WINDOWS ONLY Inst[...]

Getting started > 23 P APER RECOMMENDATIONS Your MFP will handle a variety of print media, includin g a range of paper weights and siz es. This section provides general advice on choice of media, and explains how to use eac h type. The best performance will be obtained when using standard 75~90g /m² paper designed for use in copiers and laser p[...]

Getting started > 24 The multi purpose tray can feed paper width s as small as 105mm and lengths up to 1200mm (banner printing - MC360 only). For paper lengths exceeding 356mm (Legal 14in.) use paper st ock between 90g/m² and 128g/m² and the face up (rear) paper stacker. When using the multi purpose tray, feed each sheet of paper or envelope o[...]

Getting started > 25 F ACE DOWN STACKER The face down stacker on the top of the pr inter can hold up to 150 sheets of 80g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page 1 first) will b e sorted in readi n g order (last pag e on top, facing down). F ACE UP STACKER The face up stacker at the rea[...]

Getting started > 26 Use the level indicators (a and b) as a guide. For letter headed paper load face down with top edge towards th e front of the printer. 4. Adjust the rear stopper (a) and paper guides (b ) to the size of paper being used. A6 paper uses area (c). 5. If you are using A6 paper , re-position the rear paper guide to the front slot[...]

Getting started > 27 6. Close the cassette tr ay gently . To prevent paper jams: > Do not leave space b etween the paper and the guides and rear stopper . > Do not overf ill the paper tray . Capacity depends on the type of paper stock. > Do not load damaged paper . > Do not load pa per of differen t sizes or types at the sa me time. [...]

Getting started > 28 M ULTI PURPOSE TRAY The multi purpose tray is used for p rinting on media such as enve lopes, non-st andard media, A5, A6, and heavyweight paper (see “Multi purpose tray” on page 23 ). 1. Open the multi purpose tr ay . 2. Adjust the paper guides (a) to the siz e of paper you are going to print on, using the markings on t[...]

Configuring your machine... > 29 C ONFIGURING YOUR MACHINE ... M INIMUM CONFIGURATION REQUIREMENTS To make the best of this MFP, the following co nfiguration is required: To send faxes (MC360): A PSTN telephone line connection. To send e-m ails: > TCP /I P n et wo rk . > A SMTP and an optional POP3 serv er . > Default “From” Address[...]

Configuring your machine... > 30 N ETWORK SET UP The MFP has to be set up properl y on your network to perform scan to e-mail and other functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set: IP Address Set: IP Address: . . . Subnet mask:. . . Gateway IP:. . . DNS server:. . [...]

Configuring your machine... > 31 7. DNS server: This is the IP address of DNS Server assigned by your network administrator. 8. POP3 Server: The IP address of your POP3 serve r. 9. POP3 Port The port n umber of your POP3 Server. Enter the DNS name, or IP and port number of your POP3 server if your mail server requires POP3 authentication, before[...]

Configuring your machine... > 32 8. T o confirm, press the Enter key . C ONFIGURATION There are a number of configura tion option s available which allow you to change the scanner, fax and printer settings to suit your own needs. There are three methods of configuring your MFP: > From the MFP’ s web page. > From the MFP’ s Setup T ool [...]

Configuring your machine... > 33 ... FROM THE SETUP TOOL UTILITY If you have not already done so, install the setup tool utility as described in “MFP setup tool - windows only” on page 22 . ... FROM THE CONTROL PANEL 1. Press the Down arrow key (1) on the control panel until Menu is highlighted, t hen press Enter (2) . 2. Press the Down arro[...]

Configuring your machine... > 34 Copy function This is the default mode on Power up, wi th Access Con trol disabl ed. Use the Down arrow key to select other functions and Enter to select an option. Default option (if relevant) is hi ghlighted. LEVEL 2 DESCRIP TION OPTIONS Copies: Number of copies required (default 1) 1 to 99 100% Reduce/enlarge [...]

Configuring your machine... > 35 Scan/scan to funct ion Use the Down arrow key to select this function and Enter to select option. E-mail LEVEL 2 DESCRIPTION OPTIONS Check Address Displays the default address (set by the administrator). Reply to: Choose Email “Reply to” Address Book: Screen Entry: Number: LDAP: Name Address: Method: AND/OR D[...]

Configuring your machine... > 36 Network PC PC Fax function (MC360) NOTE The MFP must be connected to a Networ k server to enable Scan to Network PC to be set up. Profiles can be created and managed using the machine’s web page or the MFP Setup Tool. LEVEL 2 DES CRIPTION OPTIONS Profile If any profiles ha ve been created the list will be displ[...]

Configuring your machine... > 37 Menu function LEVEL 2 ITEM DESCRIPTION/OPTIONS View Information Print Count Color Pages Displays the number of colour pages printed Monochrome Pag es Displays the number of mono pages printed T ray1 Display s the num ber of pages printed from the paper cassette tray Manual Feeder Displays the n umber of pages pri[...]

Configuring your machine... > 38 View Information cont. System Serial Number Asset Num ber CU V ersion PU V ersion Scanne r Ve r s i o n Fa x Ve r s i o n To t a l M e m o r y Flash Memory Print Information Configuration Execute Prints out a report of the machine’ s configuration Network Information Execute Prints out a report of the Network c[...]

Configuring your machine... > 39 Admin Setup cont. Network Setup Network TCP/IP Enable /Disable IP Address Set Auto /M anual IP Address Subnet Mask Gateway Address DNS Server Primary DNS Server Secondary We b Enable /Disable SNMP Enable /Disable Hub Link Setting Auto Negotiate / 100Base- TX Full/ 100Base- TX Half/ 10Base- T Full/ 10Base- T Half [...]

Configuring your machine... > 40 Admin Setup cont. Mail Server Setup SMTP Server user defined SMTP Port 25 POP3 Server user defined POP3 Port 110 Authenticati on Method No /SMTP/POP Login Name user defined Password user defined LDAP Server Setup Server Settings LDAP Server user defined Por t Nu m be r 389 Timeout 10 ~ 30 ~ 120 Max. Entries 100 S[...]

Configuring your machine... > 41 Admin Setup cont. Fa x S e t u p (MC360) cont. Basic Setup cont. T el Priority Mode On/ Off CNG Detection On/ Off T/F Timer Prg. 20second s , 35seconds Rem o te Re c ei v e N o . Off , 000, 111, 222, 333, 444, 555, 6 66, 777, 888, 999, * **, ### Ring Response 1 ring / 5/10/15/20 seconds Speaker V olume Off/Low/ M[...]

Configuring your machine... > 42 Printer Menu cont. Printer Adjust Manual Timeout Off/30/ 60 /120/180/240/300 se cs. W ait Timeout Off/5/10/20/ 30/40/50/60/ 90 /120/150/1 80/ 210/240/270/30 0 secs. Low T oner Continue /Stop Jam Re covery On /Off Pap er B la ck Setti ng -2 ~ 0 ~ +2 Paper Colour Setti ng -2 ~ 0 ~ +2 SMR Set ting -3 ~ 0 ~ +3 BG Set[...]

Configuring your machine... > 43 Scanner Menu (cont.) Address Book Email Address #00 to #99 Group Address G00 to G19 Scan to USB Memory Density -3/-2/-1/ 0 /+1/+2/+3 Document Size A4 /Letter/Legal Color Format File Format PDF /TIFF/J PEG Compression Rate file format PDF or JPEG: file format TIFF : Low /Med ium/High Raw Re solution 1 00/ 150 /200[...]

Configuring your machine... > 44 S ETTING THE FAX FACILITY I NITIAL SET UP The following parameters must be set before using the fax function on your MFP: > Date and time > Country c ode > Local phone number > Sender ID There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax s[...]

Configuring your machine... > 45 A DVANCED SET UP Your machine offers a multit ude of features which reduce the time required for manual operation and make fax communications more effici ent. Adding a speed dial entry to the phone book The machine can hold up to 100 speed dial nu mbers in the phone book. To add a new speed dial number to the pho[...]

Configuring your machine... > 46 9. Using the keypad or arrows ke ys and the on-screen keypad, type in the name. 10. Highlight Done and press En ter . 11. Using the Down arrow key , scroll to Done and press Enter to confirm and add your entry to the phone book. 12. Press the Left arrow key to exit the menu. Deleting a speed dial entry f rom the [...]

Configuring your machine... > 47 Autom atic redial You can set t he fax to automa tically redi al if the initial fax transmission fails. The machine will redial on: > Line busy > No answer > Communication error To set auto-redial: 1. Using the Down arrow key , scroll to Menu and press Enter . 2. Using the Down arrow key , scroll to Admi[...]

Configuring your machine... > 48 Adding a telepho ne handset If you want to add a telephone handset to your M FP, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor). You will also need to update the teleph one settings to set the ring response: 1. Using the Down arrow key , scroll to Men[...]

Configuring your machine... > 49 M ANAGING THE ADDRESS BOOK The following section describes how to add/ remove/modify Email addresses to/from t h e Address Book. A DDING AN EMAIL ADDRESS ENTRY TO THE ADDRESS BOOK The machine can hold up to 100 email addresses in the address book. To assign a new email address to the address book: 1. Using the Do[...]

Configuring your machine... > 50 M ODIFYING AN EMAIL ADDRESS ENTRY FROM THE ADDRESS BOOK To edit an email address entry from the address book: 1. Using the Down arrow key , scroll to Menu and press Enter . 2. Using the Down arrow key , scroll to Scanner Menu and press Enter . 3. Using the Down arrow key , scroll to Address Book and press Enter .[...]

Configuring your machine... > 51 D ELETING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK To delete a group ad dress en try from the address book: 1. Using the Down arrow key , scroll to Menu and press Enter . 2. Using the Down arrow key , scroll to Scanner Menu and press Enter . 3. Using the Down arrow key , scroll to Address Book and press Enter [...]

Access control > 5 2 A CCESS CONTROL The operation and functionality of this machine can be li mited to authorised personnel only by the simple introduction of a 4-9 digi t PIN (P ersonal Identification Nu mber). This is known as Access Control. The greater the number of digits in the PIN - the more secure it is. Your MFP supports the following [...]

Access control > 5 3 2. Using the Down arrow key , highlight Yes and then press Enter to confirm. The display reverts to the Enter PIN screen. O PERATION TIME - OUT > When the MFP control panel is left inactive fo r a prescribed length of time (Operation Time-out), the display automatically reverts to the Idle screen i f Access Control is dis[...]

Operation > 54 O PERATION With its intuitiv e contro l panel, this Multi Function Product (MFP ) is designed to be easy to use. M ULTI - TASKING Your machine can handle more than one task at a time. The table below details which combination of tasks can be performed. NOTE If Access Control has been enabled, you will first have to enter yo ur Pas[...]

Operation > 55 L OADING DOCUMENT ( S ) The MFP can scan/copy/send document(s) eith er from the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time. If you need to scan/copy/send p ages from books, newspaper clippings, or paper wit h wrinkles[...]

Operation > 56 P LACING DOCUMENT ( S ) ON THE GLASS 1. Open the document cover . 2. Place your docu ment with the tex t face DOWN on th e glass and align the top of the page to the upper-left corner . 3. Close the document cover .[...]

Copying > 57 C OPYING B ASIC OPERATIO N 1. Place y our document(s) with the text face Up in the ADF or face Down on the glass. 2. Set your scanning options as required. F o r further details refer to the following sections. 3. Then press the Start button (monochrome or colour option). A DVANCED OPERATION Using the options available you can alter[...]

Copying > 58 4. Press the Left arrow k e y to return to the start menu. b. The setting displayed, mm or inch, depends on the se tting in Admin Setup - System Setup - Unit of Measure in Menu Mode . If Edge Erase is set to other than “0 mm” or “0.00 in,” Reduce/Enlarge alwa ys defaults to “100 %,” N-up to “1in1,” and Margin Shift-R[...]

Scanning > 59 S CANNING B ASIC OPERATION 1. Place y our document(s) with the text face Up in the ADF or face Down on the glass. 2. Select Scan mode using the Down arrow button on the control panel. 3. Press Enter . 4. Press the Down arrow key and select the scan destination from the following options: > E-mail > USB memory > Network PC [...]

Scanning > 60 9. Set the subject from either: > Subject List > Screen Entry 10. Using the Down arrow key , scroll to File Name and press Enter . 11. Using the keypad or arrow ke ys and the on-screen keypad, t ype in the file name. 12. Highlight Done and press En ter . 13. If required, adjust the density setting: (a) Using the Down arrow ke[...]

Scanning > 61 6. Using the keypad or arrows ke ys and the on-screen keypad, type in the name. 7. Highlight Done and press En ter . 8. If required, you can alter the dens ity setting and/or document size: (a) Use the Down arrow key scroll to the required setting and press Enter . (b) Select the appropriate value and press Enter . (c) Press the co[...]

Scanning > 62 3. Using the Down arrow key , scroll to Network PC and press Enter . The file server profile list is displayed. If no profiles exist, the profile list is blank. 4. Using the arrow keys, scrol l to the requir ed profile (filing destination) and press Enter . 5. Press the colour or mono Start button. S CAN TO PC The scanner function [...]

Scanning > 63 saved in the specified fol der and is re ady for the software to send as an attachment. Complete the data on screen and send. 5. Press the colour or mono Start button. Pull scan Double clic k the Hotk ey Icon on your de sktop. The Hotke y console (below) displays. The functions below, can now be controlled from the PC: > Scan to[...]

Faxing (MC360) > 64 F AXING (MC360) B ASIC OPERATION S EARCHING THE PHONE BOOK To search the cont ents of the phone book you can either : > Use the arrow keys to scroll t hrough the list and highlight the required ent ry . > Using the keypad to type in a search char acter , for example the first letters of the name. Destinations whose init[...]

Faxing (MC360) > 65 > Press the Left arrow key to exit the list. 5. Press the Start button to send your document(s). A DVANCED OPERATION C HANGING THE FAX QUALITY The machine is preset to “Standard”. If requir ed, you can select Fine, Extra Fin e or Photo to improve the fax quality. To change the fax quality: 1. Follow “Sending a fax”[...]

Faxing (MC360) > 66 D OCUMENT SIZE The machine is preset to “A4” size. To change document size: 1. Follow “Sending a fax” process steps 1 to 4 . 2. Using the Down arrow key , scroll to *A4 and press Enter . 3. Using the Down arrow key , scroll to the required document siz e and press Enter . 4. Press the Start button to send your documen[...]

Faxing (MC360) > 67 F AX RECEIVING Your MFP is set to receive faxes automaticall y, if you wish to change the reception mode refer to “Reception mode” on page 47 for details. Automatic f ax receive (default mode) When the MFP is in automati c fax receive m ode: > When ringing - Rece iving Start is displayed on screen. > While it is rec[...]

Faxing (MC360) > 68 TAD interface Telephone Answering Device Mode (TAD): Use this mode if you want the machine and a telephone answering machine to share the same phone line. Like Telephone/Fax mode, the Telephone Answering Device mode detects whether an incoming call is a fax or voice call. Refer to “Adding a telephone handset” on p age 48 [...]

Faxing (MC360) > 69 P RINTING A FAX ACTIVITY REPORT 1. Using the Down arrow key , scroll to Menu and press Enter . 2. Using the Down arrow key , scroll to Admin Setup and press Enter . 3. Using the arrow keys and on-screen keypad, enter the Administr ator password. Highlight Done and press En ter . 4. Press Enter to select System Setup . 5. Usin[...]

Faxing (MC360) > 70 S ENDING A FAX FROM YOUR PC 1. From your application’ s File menu, select Print . 2. In the Select Printer window , highlight the fax driver option. 3. Press the Preference s button to display the f ax driver window . 4. On the Setup tab: (a) Select the appropriate media si ze from the drop-down menu. (b) Set the resolution[...]

Faxing (MC360) > 71 7. On the R ecipient tab: (a) Click the Recipient... button. (b) Select a fax number from the Phone book panel on the ri ght hand side. Refer to “Adding fax numbers to the phone book” on page 72 . (c) Press the Add button to add this number to the recipient list. (d) Repeat b and c as required to create the recipient list[...]

Faxing (MC360) > 72 A DDING FAX NUMBERS TO THE PHONE BOOK To add a fax destination number to the phone book: 1. From your application’ s File menu, select Print . 2. In the Select Printer window , highlight the fax driver option. 3. Press the Preference s button to display the f ax driver window . 4. Click the Phone book... button. The phone b[...]

Faxing (MC360) > 73 8. Add recipients to the group list: (a) Select a fax number from the Phone book panel on the right hand side. (b) Press the Add-> button to add this number to the group list. (c) Repeat steps a and b as required to create the group list. (d) If you need to remove a number from the recipient list, hi ghlight the ap propria[...]

Printing sett ings in Windows > 74 P RINTING SETTINGS IN W INDOWS Your printer’s operator panel menu s provide access to many options. The Windows printer driver also contains settin gs for many of these items. Wh ere items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settin[...]

Printing sett ings in Windows > 75 Poster printing will print large pages as ti les spread over multiple sheets. 5. For two-si ded printing, you can choose to flip the page by the long edge or the short edge. R efer to “2-sided prin ting” o n page 79 . 6. If you hav e changed some printing preferen ces before and s aved them as a set, you ca[...]

Printing sett ings in Windows > 76 C OLOUR TAB 1. Control over the colour output of your pr inter ma y be performed automatically , or for advanced control, by manual adju stment. The automatic setting will be appropriate in most cases. The other opti ons in this window only become visible when you select a ch oice other than Auto. 2. Y ou can c[...]

Printing sett ings in Windows > 77 S ETTING FROM WINDOWS CONTROL PANEL When you open the driver properties window direct ly from Windows, rather than from within an application program, a somewhat more extensive range of settings is provided. Changes made here will generally affect all documents you print from Windows applications, and wil l be [...]

Printing sett ings in Windows > 78 printing, causing the print job to paus e fo r more than a short period, the printer could prematurely assume that the docume nt has finished. Selecting this option would prevent that sit uation, but printing will be comple ted a little later , as the start is delayed. 5. This is the opposite choice to the one [...]

Printing sett ings in Windows > 79 2- SIDED PRINTING To carry out 2-sided, or Manual Duplex Prin ting you must pass paper through the pri nter twice. You can carry out 2-sided printing usin g the Cassette Tray or the Multi Purpos e Tray. 2-sided Printing is supported on Windows operating systems only. Manual dup lex printing using the cassette t[...]

Printing sett ings in Windows > 80 Manual duplex p rinting using the Multi Pur pose Tray 1. Select File > Print t o display the Print di alog box. 2. Click the Properties button. On the 2-sided printing drop down menu, select either Long Edge or Short Edge according to your printing preferences. If you require further information, click the D[...]

Printing se ttings in Mac OS X > 81 P RINTING SETTINGS IN M AC OS X The information in this section i s based on Mac OS X Tiger (10.4). Other versions may appear slightly different, but the principles are the same. S ETTING PRINTING OPTIONS You can choose your printer and select options for how you want your documents to print from the Print dia[...]

Printing se ttings in Mac OS X > 82 2. T o change the paper size or pag e orientation, select File > Page Setup . 3. Select Save As Default f rom the Settings drop-down menu. 4. Select File > Print . 5. T o save the current printer dri ver settings as a preset, s elect Save As from the Preset menu. 6. Enter a name for your preset and click[...]

Printing se ttings in Mac OS X > 83 Scale You can scale documents up or down to fit onto different paper sizes. To fit your document on a specific paper size, select Options in the Paper Handling drop-down menu in the Print Options dialog box (see “Print options” on page 83 ). Orientation You can selec t a portrait or landscape option. When [...]

Printing se ttings in Mac OS X > 84 Scheduler This option lets you choose whether to pri nt yo ur document immediately, or defer printing until later. You can also assig n a priority to a print job. These features are useful if you are printing la rge documents that take a long time to print. P APER HANDLING Page order You can choose to print yo[...]

Printing se ttings in Mac OS X > 85 Quartz Filter Choose a Quartz filter if you wish to apply a sp ecial effect to your print job, such as Sepia or Blue Tone. C OVER PAGE Choosing a cover page may help you to i dentify your printed document in a large pil e of paper. This is useful in a busy office with many people sharing the printer. P APER SO[...]

Printing se ttings in Mac OS X > 86 Toner Saving Toner saving uses less toner when printing you r document. Thi s is best suited to draft text documents as it lightens t he print significantly. C OLOUR Colour mode Color matching Black Finish Use this option to control the way black is printed in colour documents. Select Composite Black (CMYK) to[...]

Printing se ttings in Mac OS X > 87 for color photos. Select True Black (K) to use 100% black toner to represent black. This option is recommended for text and business graphics. Brightness / Saturation This option allows you to increase brightness f o r a lighter print. Modify saturation to change the strength (or purity) of a colour. If the pr[...]

Printing se ttings in Mac OS X > 88 P RINT CONTRO L If you are using the Windows Prin t Control Serv er software to manage printers, enter your assigned user name and ID. This information is sent to the printer with your print job and is recorded by the printer. S UMMARY This option displays a summary of all selected print options for the curren[...]

General printing > 89 G ENERAL PRINTING P RINTING ON DIFFERENT MEDIA This section describes how t o print on material other than normal A4 paper. P RINTING ON LEGAL PAPER When printing on legal paper you need to change the media settings for the printer software to get the best results. You can ei ther set a default driver for each ty pe of medi[...]

General printing > 90 2. Check the Fit to Page checkbo x. 3. Choose the scaling factor you need from the Co nversions drop-down list. Mac OS X 1. Select Paper Handl ing (1). 2. Check the Scale to Fit Paper Size checkbox (2). 3. Choose the paper size you need from the drop- down list (3). P RINTING MULTIPLE PAGES TO ONE SHEET This feature scales [...]

General printing > 91 Windows 1. In the driver’ s Setup tab, choose the number of pages (N-up) you want to print on each sheet. 1-up is normal, 16- up is maximum. 2. Click Op tions to choose from the available options for this featur e. From here you can choose the page printing order, the page layout, whether you want printed page borders, an[...]

General printing > 92 P RINTING COLOR DOCUMENTS IN BLACK AND WHITE You can save both time and toner by printing color documents in black and white. Access the Color tab and s elect the Greyscale option before printing your document. C ANCELLING A PRINT JOB You can cancel a print job from your software applicat ion, from the print queue or by usi[...]

Colour printing > 93 C OLOUR PRINTING The printer drivers supplied with your MFP prov ide several controls for changing the colour output. For general use the auto matic s e ttings will suffi ce, pro viding reasonab le default settings that will produce good res ults for most documents. Many applications hav e their own colour sett i n gs, and t[...]

Colour printing > 94 How your software application displays co lour Some graphics applications such as Corel Draw or Adobe Photoshop may display colo ur differently from “Office” applic a tions such as Microsoft Word. Please see your application’s on-line help or user manual for more information. Paper type The type of paper used can also [...]

Colour printing > 95 A CCESSING THE COLOUR MATCHING OPTIONS The colour matching options in the printer driver can be used to help match your printed colours to the ones displayed on your monitor or from some other source, such as a digital camera. To open colour matc hing options from the Win dows Control Panel: 1. Open the Printers window (cal [...]

Colour printing > 96 U SING THE COLOUR SWATCH FEATURE To use t he Colour Swatch feature, y ou must install t he Colour Swatch Utility. This is supplied on the DVD-ROM that yo u received with your printer. The Colour Swatch function prints charts which contain a range of sample col ours. Note that this is not the full rang e of colours that the p[...]

Maintenance > 97 M AINTENANCE R EPLACING CONSUMABLE ITEMS This section explains how to rep lace consum able items when due. As a guide, the life expectancy of these items is: > Toner Starter cartridge: The ma chine is shi pped with su fficien t bl ack, cyan, magenta and yellow toner for 1,000 A4 pages, of which 500 A4 pages of to ner are used[...]

Maintenance > 98 T ONER CARTRIDGE REPLACEMENT The toner used in this printer i s a very fine dry powder. It is contained in four cartridges : one each for cyan, magenta, yellow and black. Have a sheet of paper handy so that yo u have somewhere to pla ce the used cartridge while you install the new one. Dispose of the old cartridg e responsibly b[...]

Maintenance > 99 2. Press the cov er release (a) and open the top cov er of the printer (b) fully . 3. Note the positions of the 4 cartridges. WARNING! If the printer has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 1. Cyan cartridge 3. Y ellow cartridge 2. Magenta cartridge 4. Black cartridge a b 1 2 3 4[...]

Maintenance > 100 4. Carry out one of the following: (a) If you are replacing a tone r cartridge th at has been supplied with your p rinter (release lever has 3 positi ons), pull th e coloured toner release lever on the cartridge to be replaced t owards the front of the printer, in the direction of the arrow, but stop at the central (upright) po[...]

Maintenance > 101 8. Gently shake the new cart ridge from end to end several t imes to loosen and distribute the toner evenly inside the cartridge. 9. Remo ve the wrapping material and peel of f the adhesive tape from the underside of the cartridge. 10. Holding the cartridge by it s top centre with the coloured lever to the right, lower it into [...]

Maintenance > 102 14. Gently lower the sca nner on to its su pports. I MAGE DRUM REPLACEMENT There is no need to switch the M F P off when changing image drum(s). 1. Lift the scanner . 2. Press the cov er release (a) and open the top cov er of the printer (b) fully . 3. Note the positions of the 4 cartridges/image drums. WARNING! If the printer [...]

Maintenance > 103 4. Holding it by its top c entre, lift the image drum, complete with its toner cartridge, up and out of the printer . 5. Put the old unit down gently onto a piec e of paper to contain any toner spil lage. 6. T ake the new image drum unit, complete with toner cartri dge (assembled according to the installation guide) and place i[...]

Maintenance > 104 8. Holding the complete assembly by its top ce ntre, lower it into place i n the printer , locating the pegs at each end into their re spect ive slots in the sides of the printer cavity . 9. Close the printer top cov er and press down firmly so that the cov er latches closed. 10. Gently lower the sca nner on to its su pports. T[...]

Maintenance > 105 2. Lift the scanner . 3. Press the cov er release (a) and open the top cov er of the printer (b) fully . 4. Note the positions of the 4 cartridges. It is essential that they go back in the same order. 1. Cyan cartridge 3. Y ellow cartridge 2. Magenta cartridge 4. Black cartridge < < < < a b 1 2 3 4[...]

Maintenance > 106 5. Starting from the rear , lift each of the image drum units, out of the p r inter and place them in a safe place a way from direct sources of heat and l ight. 6. Locate the two fasteners (a) at each side of the belt (b) and the lifting bar (c) at the front. T urn the two fasteners 90 ° to the le ft. This wi ll release the be[...]

Maintenance > 107 7. Pull the lifting bar (c) upwards so that belt tilt s up towards the front, and withdr aw the belt unit from the printer . 8. Lower the new belt unit int o place, with th e lif ting bar at the front and the drive gear towards the rear of the printer . Locate the dri ve gear into the gear inside the printer by the rear left co[...]

Maintenance > 108 10. Replace t he 4 image drums, complete with their toner cartridges, into the printer i n the correct positions as shown. 11. Close the printer top cov er and press down firmly so that the cov er latches closed. 12. Gently lower the sca nner on to its su pports. 13. Switch the MFP ON. 1. Cyan cartridge 3. Y ellow cartridge 2. [...]

Maintenance > 109 F USER REPLAC EMENT The fuser is located inside the printer just behind the four image drum units. 1. Switch the MFP OFF . 2. Lift the scanner . 3. Press the cov er release (a) and open the top cov er of the printer (b) fully . WARNING! If the MFP has recently been po wered on, some fu ser components will be very hot. Handle th[...]

Maintenance > 110 4. Identify the fuser handle (1) on the top of the fuser unit. 5. Pull the two fuser retaining levers (a) toward s the front of the pr inter so that they are fully upri ght. 6. Holding the fuser by its handle (1), lift t he fuser straight up and out of the printer . If the fuser is still warm, place it on a flat surface which w[...]

Maintenance > 111 10. Push the two retaining levers towards the re ar of the printer to lock the fuser in place. 11. Close the printer top cov er and press down firmly so that the cov er latches closed. 12. Gently lower the sca nner on to its su pports. 13. Switch the MFP ON. C LEANING From time to time print “debris” such as ink, toner and [...]

Maintenance > 112 1. Lift the scanner . 2. Press the cov er release (a) and open the top cov er of the printer (b) fully . 3. Gently wipe the LED head surface (1) with LE D lens cleaner or a soft lint free cloth. 4. Close the printer top cov er and press down firmly so that the cov er latches closed. 5. Gently lower the sca nner on to its su ppo[...]

Maintenance > 113 ... THE PAPER PATH IN THE ADF If marks are found on an image which has been read by the ADF, or the ADF does not feed documents smoothly, follow the cleaning proced ure below. 1. Switch the MFP OFF . 2. Open the ADF top cov er . 3. Pinch the ADF lock lev er and swing the f eeder mechanism up until it is locked. 4. Moisten a sof[...]

Maintenance > 114 ... THE DOCUMENT GLASS The document glass needs to be cleaned oc casi onally to ensure optimum image quality and performance. 1. Open the document cover . 2. Moisten a soft, clean, lint free cloth and remo ve any marks, as shown. 3. Close the document cover .[...]

Installing additional memory > 115 I NSTALLING ADDITIONAL MEMORY This section explains how to instal l addition al RAM mem ory into your MFP as a memory upgrade. The basic MFP model comes equipped wi th 128M B of memory (64 Mb “on-board” and 64 Mb in the option sl ot). This can be upgraded by substi tuting the opti on memory (6 4Mb) with a m[...]

Installing additional memory > 116 4. Note the positions of the 4 cartridges. 5. Re m ov e e a c h i m a g e d ru m u n i t s , s t a r t in g w i th th e front. Cover the im age drum units to protect them from direct light. 1. Cyan cartridge 3. Y ellow cartridge 2. Magenta cartridge 4. Black cartridge CAUTION! The green image dru m surface at t[...]

Installing additional memory > 117 6. Locate the two fasteners (1) at each side of the belt (3) and the lifting bar (2) at the front end. T urn the two fasteners (1) 90° to the left. This will release the belt from the printer chassis. 7. Unlock the fasteners and re move t h e belt as shown. 8. Carefully remove the new memory board from its wra[...]

Installing additional memory > 118 9. Identify the RAM expansion sl ot in the printer . Unclip the plastic cov er to open this slot. 10. As the RAM expansion slot already contains a memory board (64Mb), this board wil l have t o be removed before you can instal l the new one. T o remove it proceed as follows: (a) Identify the locking clips at ea[...]

Installing additional memory > 119 18. When the MFP is ready , check the memory status as follows : (a) Using the Down arrow key, scroll down to Menu and press Enter . (b) Using the Down arrow key, scroll down to View Information then press Enter . (c) Using the Down arrow key, scroll down to System Menu then press Enter . (d) Using the Down arr[...]

Troubleshooting > 120 T ROUBLESHOOTING C LEARING PAPER JAMS Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your printer should give years of reliable service. However, paper jams occasionally do o ccur, and this section explains how to clear them quickly an[...]

Troubleshooting > 121 I N THE PRINTER SECTION ... 1. If a sheet is well adv anced out of the top of the printer , simply grip it and pull gently to dra w it fully out. If it does not remove easily , do not use excessive force. It can be removed from the rear l ater . 2. Lift the scanner . 3. Press the cov er release (a) and open the printer’ s[...]

Troubleshooting > 122 5. Holding it by its t o p centre, lift the cyan image drum, complete with its toner cartridge, up and out of the printer . 6. Put the cartridge down g ently on to a piec e of paper to contain any toner spillage. 7. Repeat this removal procedure for each of the remaining image drum units. 8. Look into the printer to check w[...]

Troubleshooting > 123 9. Re m ove an y sheets of paper as follows: > T o remove a sheet with its leading edge at the front of the belt (1), carefully lift the sheet from the belt and pull it forwar ds into t he internal drum cavity and withdraw the sheet. > T o remove a sheet from the central area of the belt, carefully separate the sheet [...]

Troubleshooting > 124 11. Lower the printer top cover but do not press down to latch it closed yet. This will protect the drums from excessive exposure to room lighting while you check the remaining areas for jammed sheets. 12. Open the rear stacker and check for a sh eet of paper in the rear path area. > Pull out any sheets found in this are[...]

Troubleshooting > 125 16. Pull out the Cassette T ra y and ensure th at all paper is stacked properly , is undamaged, and that the paper guid es are properly positioned against the edges of the paper stack. When satisf ied, replace the tray . 17. Close the front cover . 18. Close the printer top cov er and press down firmly so that the cov er la[...]

Troubleshooting > 126 D EALING WITH UNSATISFACTORY PRINTING SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE V ertical white lines can be seen on the printed page. The LED head is dirty . Wipe the LED head wi th a soft, lint -free cloth. The toner is low. Open the top cover and tap the cartridge a few times to evenly distribute any remaining toner . If sy[...]

Troubleshooting > 127 D EALING WITH UNSATISFACTORY COPYING As well as the sugg estions prov ided in “Dealing with unsatisfactory printing” on page 126 , ensure that the sc anner unit glass is clean at all times. Refer to “...the document glass” on page 114 . V ertical lines appear . The image drum cartridge is damaged. Replace the image [...]

Troubleshooting > 128 F AX PROBLEM CHECKLIST (MC360) If a problem occurs, read through the list of problems and solutions before calling for service. The machine will not dial a telephone number: Check the power cabl e and wall outlet. Make sure that the te lephone line (not external telephone or hand set) is conne cted to the LINE socket on the[...]

Troubleshooting > 129 Machine is connected to a PBX but it is not possible to dial out: Be certai n that the dial prefix is entered before th e telephone number f or each number dialled or programmed into the machine. Additionally, the machine mu st be programmed for PBX operation before it will work with a PBX (see “Connecting to a PBX” on [...]

Specifications > 130 S PECIFICATIONS MC350 N34118B MC360 N34117B ITEM SPECIFICATION Dimensions 447 x 547 x 521mm (W x D x H) approximately W eight 29kg approximately Power Source Input: 220 to 240V AC, 50 to 60Hz Power consumption Max.: T ypical ope rating: Stand-by: Pow e r s a ve : 980W 400W 110W <30W Environment al Noise Te m p e r a t u r[...]

Index > 131 I NDEX A Access cont rol administrator PIN ......... .... 52 enabling .... ............. ........... 52 user PIN .. ............ .......... .... 52 Adding a telephone handset .......... ............ ......... 48 Address book adding a group entry ........ 50 adding an email entry ....... 49 deleting a group entry .. .... 51 deleting a[...]

Oki contact details > 132 O KI CONTACT DETAILS Oki Systems (UK) Limited 550 Dundee Road Slough Trading Estate Slough, SL1 4LE Tel:44 (0) 1753 819819 Fax:44 (0) 1753 819899 http:// www.okiprintingso lutions.co.uk Oki Systems Ireland Limited The Square Industrial Com plex Tallaght, Dublin 24, Ireland Tel:+353 1 4049590 Fax:+353 1 4049591 http://ww[...]

Oki Europe Li mited Blay s House Wick Ro ad Egham Surrey TW20 0HJ United Kingdom Tel: +44 (0) 208 219 2190 Fax: +44 (0) 208 219 2199 www.okiprintingsolutions.com[...]