Olympus DS-4000 manual

Thank you for purchasing an Olympus Digital V oice Recorder . Please read these instructions for information about using the product correctly and safely . Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use. ONLINE INSTRUCTIONS EN DIGIT AL VOICE REC[...]

2 T able of Contents T able of Contents ....................................... 2 Safe and Proper Usage ............................. 4 General Precautions .................................. 5 1 Getting Started Main Features ............................................ 9 xD-Picture Card ....................................... 10 Identification of P[...]

3 W indow Names ........................................ 57 Downloading from Recorder to PC .............. 58 Playing a Dictation File ............................ 60 Uploading from PC to Recorder .............. 61 Direct Recording/Editing on PC ............... 62 Changing User ID (Author ID) ................. 63 Changing a Folder Name ............[...]

4 Convention Used In this Manual • The word “card” is used to refer to the xD- picture Card. • The word “DSS Player” is used to refer to the DSS Player Pro Dictation Module in W indows environment and DSS Player for Mac in Apple Macintosh environment. • The Notes at the bottom of a page are used for additional information, exceptions,[...]

5 General Precautions ● Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer. ● Do not store the recorder in places exposed to excessive moisture or dust. ● Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. ● Do not place the[...]

6 Battery Charger (Cradle) Danger • Do not attempt to use this charger with anything other than Olympus Ni-MH batteries. Using it in combination with other batteries may cause fire, explosion, leakage or overheating. • Do not put the charger in water . Using it when wet or in a humid area (such as a bathroom) may cause fire, overheating or elec[...]

7 AC Adapter Danger • Be sure to use the charger with the proper voltage (AC 100 - 240 V). Using it with other voltage levels may cause fire, explosion, overheating, electric shock or injury . • For safety , be sure to unplug the charger from the outlet before performing maintenance or cleaning. Also, never plug in or disconnect the power plug [...]

1 8 General Precautions Caution • Do not use the charger if the power plug is damaged or the plug is not completely connected to the outlet. This may cause fire, overheating, electric shock, short circuit or damage. • Unplug the AC Adapter from AC outlet when not using. If this precaution is not followed, fire, overheating or electric shock may[...]

1 9 Main Features Main Features IBM and PC/A T are the trademarks or registered trademarks of International Business Machines Corporation. Microsoft and Windows are registered trademarks of Microsoft Corporation. Apple, Macintosh, iMac, eMac, Mac, and PowerMac are trademarks or registered trademarks of Apple Computer , Inc. Intel and Pentium are re[...]

1 10 xD-Picture Card The xD-Picture Card is a removable recording media. Memory Size SP Mode LP Mode 16MB 2 hr . 35 min. 5 hr . 30 min. 32MB 5 hr . 10 min. 1 1 hr. 05 min. 64MB 10 hr . 25 min. 22 hr . 20 min. 128MB 20 hr . 55 min. 44 hr . 45 min. 256MB 42 hr . 00 min. 89 hr . 40 min. 512MB 84 hr . 05 min. 179 hr . 30 min.* 2 Memory Sizes of Cards a[...]

1 11 1 EAR jack 2 MIC jack 3 Built-in microphone 4 NEW button 5 Slide (REC/STOP/PLA Y/REV) switch 6 FF (Fast Forward) button 7 REW (Rewind) button 8 Built-in speaker 9 MENU button 0 B button (Programmable) ! A button (Programmable) @ ERASE button # Display (LCD panel) $ Record/Play indicator lamp % POWER (ON/OFF) switch ^ VOLUME (+) button & VO[...]

1 12 1 Battery indicator 2 Folder 3 Priority indicator 4 Current file number 5 T otal number of recorded files in the folder 6 Erase lock indicator 7 Character Information display 8 Microphone sensitivity display 9 VCV A (V ariable Control V oice Actuator) indicator 0 Record mode indicator Display (LCD Panel) Identification of Parts 1 2 3 4 5 6 7 0[...]

1 13 Installing Batteries Installing Batteries 1 Lightly press down on the arrow and slide the battery cover open. 2 Insert Ni-MH Rechargeable Battery Pack, observing the correct polarity . 3 Close the battery cover completely . The battery needs to be charged when you use the recorder for the first time after purchase ( ☞ P .15). 1 2 3 Rechargin[...]

1 14 1 2 3 Installing Batteries 1 Lightly press down on the arrow and slide the battery cover open. 2 Insert two AAA batteries, observing the correct polarity . 3 Close the battery cover completely . Replacing batteries The battery indicator on the display changes as the batteries lose power . When appears on the display , replace the batteries as [...]

1 15 Charging Battery CHARGE indicator lamp Charging Battery 1 Connect the AC adapter or USB cable to the cradle. For connection procedures, see P .54. When using the adapter for charging, connect the power plug to the charger ’s AC connector. 2 T urn ON the recorder and, remaining the slide switch at the STOP position, set it vertically in the c[...]

1 16 Information Regarding Rechargeable Batteries Information Regarding Rechargeable Batteries These batteries are exclusively for use with Olympus voice recorder DS-4000. Never use them in combination with other equipment. ..............................................................................................................................[...]

1 17 T urning ON the Recorder T urning ON the Recorder/ Power Save Mode With the battery charged in the recorder and the card inserted properly , the recorder is ready to work. While the power switch on the back of the recorder is in the OFF position, none of the buttons or switch on the recorder will be active. Slide the power switch to the ON pos[...]

1 18 A, B Programmable Buttons Dealer Option Items/ A, B Programmable Buttons By default, the two buttons labeled A and B are programmed as follows: The following functions can be assigned to A and B buttons. - INDEX button - FOLDER button - DISPLA Y button - Recording Mode setting button - Microphone Sensitivity setting button - VCV A setting butt[...]

1 19 MENU button (accepts a choice and moves on to the next item) Setting the correct time and date on the recorder is very important since every file recorded on the recorder will have the date and time information as part of the file header . This will simplify the file management aspects later on. The hour indicator will flash automatically when[...]

1 20 Example: March 14, 2004 3M 14D 2004Y (Initial setting) ↓ 14D 3M 2004Y ↓ 2004Y 3M 14D 4 Set the month. 1 Press the FF button or REW button to set the month. 2 Press the MENU button to accept the month. Changing the Time/Date 5 Set the day . 1 Press the FF button or REW button to set the day. 2 Press the MENU button to accept the day’ s da[...]

1 21 Inserting and Ejecting a Card Inserting a Card 1 Slide the card cover lock in the direction indicated by the arrow . The card cover is unlocked and the message “CARD COVER IS OPEN” appears on the display . When this message appears, the power is switched of f automatically . 2 Face the card the correct way and insert it into the card slot [...]

1 22 1 2 3 Ejecting a Card 1 Slide the card cover lock in the direction indicated by the arrow. The card cover is unlocked and the message “CARD COVER IS OPEN” appears on the display . The power is switched off automatically . 2 Push the card inward to unlock it, and let it eject partially . The card is visibly out of the slot and can be remove[...]

23 2 Recording Recording By default, the recorder has five folders, A, B, C, D and E. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information. Y ou can use your DSS player to change a folder na[...]

24 2 Recording Recording Notes • A beep will sound when the remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording. • “MEMOR Y FULL” or “FOLDER FULL” will be displayed when the memory or folder capacity is full. Delete any unnecessary files before recording any further ( ☞ P .31) or transfer dictation [...]

25 2 1 Select and play the file you want to overwrite. Stop playback at the starting point of overwrite. 2 Move the slide switch to the REC position to start overwriting. The record/play indicator lamp glows red. 3 Move the slide switch to the STOP position to stop overwriting. Overwrite Recording Y ou can overwrite a previously recorded file from [...]

26 2 1 Select and play the file you want to insert an additional recording into. 2 While playing the file, press the MENU button to insert an additional recording. “INSERT ?” appears on the display . 3 Move the slide switch to the REC position to start inserting an additional recording. The record/play indicator lamp glows red. “INSERT REC”[...]

27 2 When the microphone senses that sounds have reached a preset actuation volume level, the built-in V ariable Control Voice Actuator (VCVA) starts recording automatically , and stops when the volume drops below the actuation level. The VCVA feature helps extending recording time and conserves the memory by turning of f recording during silent pe[...]

28 2 Hands-free Recording Hands-free Recording/ Recording Monitor The recorder can be used as a hands-free recording device. T o setup the recorder for hands- free operation, connect the optional Olympus foot switch (RS25/26) to the back of the cradle and place the recorder in the cradle as shown in the diagram below. The default settings of the fo[...]

29 2 Playing Playing 1 Select the file, then move the slide switch to the PLA Y position to start playback. The record/play indicator lamp glows green. a Current playback time b T otal recording time of the file being played 2 Press the VOLUME ( + ) or VOLUME ( – ) button to adjust the volume. The display shows the volume level. Y ou can choose b[...]

30 2 Playing • If you press the FF button once while fast-forwarding or twice while stopped, the recorder will stop at the end of the file (F .SKIP). • If you press the REW button once while rewinding or twice while stopped, the recorder will stop at the beginning of the file (B.SKIP). If the REW button is pressed within 2 seconds, the recorder[...]

31 2 Erasing Erasing 1 Select the file you want to erase. 2 Press the ERASE button. “FILE ERASE ?” flashes on the display for approximately 8 seconds. 3 Press the ERASE button once more while “FILE ERASE ?” is flashing. The display changes to “FILE ERASE !” and erasing will start. “ERASE DONE” is displayed when the file is erased. F[...]

32 2 Erasing Erasing Erasing All Files in a Folder All files in a folder can be erased simultaneously , except for locked files ( ☞ P .37). 1 Select any file in the folder, then press and hold the ERASE button for 3 seconds or longer . “ALL ERASE ?” flashes on the display for approximately 8 seconds. 2 Press the ERASE button once more while ?[...]

33 2 Erasing Partially Erasing a File Y ou can erase a selected file in part. AUTHOR A 45M02S PART I AL ERASE AUTHOR A 45M00S LENGTH : 1H55M25S 1 Start playback the file you want to erase partially . 2 Press the ERASE button at the point to start erasing. While playback continues, “P ARTIAL ERASE” and the file length will alternate on the displ[...]

34 2 3 ......................................................................................................... Notes • If the ERASE button is not pressed within the 8 seconds after “ST ART” or “END” starts flashing, the recorder will revert to the stop status. • An erased file cannot be restored. • Locked files cannot be partially e[...]

35 3 REC MODE MIC SENSE EXIT SUB MENU VCV A LOCK BEEP FORMA T EXIT BACKLIGHT TIME&D A TE CONTRAST USB CHARG. Menu List Select SP or LP mode. Notes • If you press the NEW button or hold the MENU button for 1 second or longer , during a menu setup operation, the recorder will stop and apply the items that were set to that point. • The recorde[...]

36 3 Learning to Use the Menu Learning to Use the Menu T o navigate through the different options in the MENU, use the MENU List flow chart ( ☞ P .35) and the following steps to modify or change any settings. 1 Press the MENU button. The menu appears ( ☞ P .35). 2 Press the FF or REW button to highlight a menu item you want to modify/change. 3 [...]

37 3 Locking Files (LOCK) The file lock feature is very useful to protect important data from accidental erase. Locked files are never erased except when the card is formatted ( ☞ P .46). ON OFF FOLDER A a Locking Files (LOCK) FORMAT LOCK LOCK BEEP 1 Select the file you want to LOCK, press the MENU button. The menu appears ( ☞ P .35). 2 Press t[...]

38 3 In order to place an index mark in a file, the index function must be programmed to the A or B button on the recorder . Index marks can be placed in a file during recording or playback to provide a quick and easy to identify important sections in the file. Setting an Index Mark 1 Press the INDEX (A or B) button during recording or playback to [...]

39 3 The LCD screen on the recorder can display 7 different formats of information by pressing the DISPLA Y button. This helps review and confirm dif ferent recorder settings and file information. 1 Press the DISPLA Y (A or B) button. The LCD display will switch view every time the DISPLA Y button is pressed. While in Stop or Playback Mode When pre[...]

40 3 LCD Display Information While in Record Mode Display 1 and 2 will alternate. 1 Recording level meter Displays the sound input level graphically and the remaining time available for recording in countdown mode. AUTHOR A 25M01S 2H33M25S AUTHOR A E F 25M01S 2H33M25S AUTHOR A 25M01S 2H33M25S AUTHOR A E F 25M01S 2H33M25S 2 Remaining memory bars Dis[...]

41 3 LCD Display Information While in Overwrite Record Mode Display 1 and 2 will alternate. 1 Recording level meter Displays the sound input level graphically , the current time and the length of the file. AUTHOR ID 10M25S 14M00S AUTHOR ID 10M25S 14M00S E F AUTHOR ID 1H25M01S INSERT REC AUTHOR A 1H25M01S I NSERT REC E F 2 Remaining memory bars Disp[...]

42 3 By default, B button is programmed with PRIORITY function. Y ou can set a priority level on each file recorded. Y ou can choose between “HIGH” and “NORMAL.” The default is NORMAL. 1 Select the file. 2 Press the PRIORITY button to choose between “HIGH” and “NORMAL”. T o Set a Priority Level on an Existing File AUTHOR A LENGTH : [...]

43 3 Setting Job Data Every file recorded on the recorder will include the Author ID and W ork T ype as part of its header information. T o create multiple Author IDs and Work T ypes on the recorder, use the bundled DSS Player software to create and upload a Job Data list (list of Author IDs and W ork T ypes) to the recorder . By default the Author[...]

44 3 Setting a Work T ype 1 Press the NEW button while in STOP mode. When more than one Work T ype ID exist on the recorder , the Work T ype ID list will display . 2 Press the FF or REW button to highlight a Work T ype from the W ork T ype ID list. 3 Press the MENU button to select the Work T ype. All recordings made with the new W ork Type ID will[...]

45 3 Setting Option Item 1 1 Press the NEW button while in STOP mode. When programmed into the recorder, the Option Item ID displays. 2 Use the alphanumeric characters set displayed to set the Option Item ID. Characters that can be entered are from 0 to 9, from A to Z, and _. Entering method Press the FF/REW button: Navigate through the character s[...]

46 3 Formatting the Card (FORMA T) 1 Press the MENU button. The menu appears ( ☞ P .35). 2 Press the FF or REW button until “FORMA T” in SUB MENU flashes on the display . 3 Press the MENU button to select “FORMA T”. The formatting process is selected. 4 Press the FF or REW button to highlight the “ST ART” option. 5 Press the MENU butt[...]

47 3 6 Press the FF or REW button again to highlight the “START” option. 7 Press the MENU button again to initiate the formatting process. Formatting begins and “FORMA T!” flashes on the display . “FORMA T DONE” displays when formatting ends. ...............................................................................................[...]

48 48 4 Windows PC : Operating System : CPU : RAM : Hard drive space : Drive : Sound card : Browser : Display : USB port : Audio I/O terminals : IBM PC/A T compatible PC Microsoft Windows 98/ 98SE/ Me/ 2000 Professional/ XP Professional, Home Edition Intel Pentium II class 333 MHz processor or faster (Processor 500 MHz or faster is recommended) 64 [...]

49 49 4 DSS Player Software Macintosh PC : Operating System : RAM : Hard drive space : Drive : Display : USB port : Audio I/O terminals : ................................................................................................................................................................. Notes • Do not use the recorder as a USB Microph[...]

50 50 4 Installing DSS Player Software Installing DSS Player Software 1 Insert Olympus DSS Player CD into the CD-ROM drive. The installation program will start automatically . If the installation program does not start automatically , browse your CD-ROM drive and execute “setup.exe”. 2 The installation Language Selection dialog box appears. Sel[...]

51 51 4 Uninstalling DSS Player Software 1 Exit DSS Player program. 2 Click the [start] button on the taskbar . 3 Select [Add/Remove programs] from the [Control Panel]. A list of installed applications is displayed. 4 Select [Olympus DSS Player Pro], then click the [Change/Remove] button. 5 Proceed with the installation according to the instruction[...]

52 52 4 Using Online Help • Click the [start] button, then select [All Programs], [Olympus DSS Player], [Dictation Help]. • While DSS Player is running, select the [Help] menu, [Contents]. • While DSS Player is running, press F1 on the keyboard. • While DSS Player is running, select [DSS Player for Mac Help] from the [Help] menu. Windows Ma[...]

53 53 4 Connecting Recorder to PC 1 T urn ON the recorder ( ☞ P .17). 2 Insert end A of the USB cable to your PC’ s USB port or USB hub. 3 Make sure the recorder is in STOP mode before attaching end b of the USB cable to the terminal port of the recorder . If “REMOTE” is displayed on the recorder , it indicates proper connections. REMOTE RE[...]

54 54 4 Connecting Recorder to PC Place the recorder in the cradle 1 Insert end A of the USB cable to your PC’ s USB port or USB hub. 2 Connect end b of the USB cable to the cradle. 3 T urn ON the recorder , then set the recorder in the cradle. If “REMOTE” is displayed on recorder , it indicates proper connection. ............................[...]

55 55 4 Running DSS Player By default, connecting the recorder to your PC, will start the application automatically . Disabling automatic start 1 Right-click the Device Detector icon in the System T ray in the lower right- hand corner of the screen, then select “Settings startup application”. 2 Click [ DSS Player Pro ]. The check mark on [DSS P[...]

56 56 4 Macintosh 1 Start your Macintosh. 2 Connect the recorder to your PC. For cable connection instructions, see “Connecting to Y our PC Using the USB Cable” ( ☞ P .53). 3 Double-click the [DSS Player for Mac] folder . The DSS Player for Mac folder opens. 4 Double-click DSS Player . DSS Player for Mac launches. 3 4 Running DSS Player .....[...]

57 57 4 Window Names 1 Playback Control Bar Provides the control buttons to play and stop dictation files. 2 Dictation T ree View Displays the directory structure of the DSS, W AVE (Windows only) and AIFF (Macintosh only)-format files stored on your PC’s hard disk. 3 Device T ree View Displays the directory structure of the folders in the recorde[...]

58 58 4 There are 3 download options to transfer dictation files from the recorder to the PC: • Download Selected Files Download one or several dictation files to your PC. • Download Folder X (X is any of the seven folders A to G) Download all the dictation files in one folder . • Download All Download all the dictation files stored on the re[...]

59 59 4 3 Download the dictation file. From the [Download] menu, click [Download Selected Files]. 4 Download complete. Do not disconnect the USB cable while the record/play indicator lamp on the recorder is flashing. Disconnecting the USB cable when the recorder indicator lamp is flashing will result in data loss or corruption. ....................[...]

60 60 4 Playing a Dictation File 1 Select the folder . Select the folder where the dictation file resides. 2 Select the dictation file. Select the dictation file to play from the Dictation List V iew. 3 Play the dictation file. Click the (play) button in the Playback Control Bar or double-click the file. DS40 0001.dss Extension File number ...... A[...]

61 61 4 DSS Player enables you to upload DSS dictation files from your PC to the recorder. 1 Select the folder . Select the folder where the dictation file to upload resides. 2 Select the dictation file. Select the dictation file to upload from the Dictation List V iew , then select [Download] menu, then [Upload Files] or click the icon in the tool[...]

62 62 4 Y ou can easily record on the PC directly using the recorder and the DSS Player . While the recorder is connected to the PC with the USB cable, the Remote Dictation window in the DSS Player allows you to create a new recording or edit an existing recording. The recorder will act as a sophisticated microphone with the slide switch and button[...]

63 63 4 User ID can be uploaded to the recorder using the DSS Player . Up to 10 IDs can be uploaded to the recorder. Changing User ID (Author ID) 1 From the main window, click the [Download] menu, then select [Create & Send Job Data]. The [Create & Send Job Data] window appears. Enter your user ID in the field indicated by the arrow. 2 Clic[...]

64 64 4 Changing a folder name in the software Y ou can change a folder name in the Dictation List View using the [Rename Folder] command from the [File] menu. A folder name can be up to 20 characters long and cannot use /:*?"<>|. Changing a folder name in the recorder Right-click the folder in the Device Tree View to be renamed, selec[...]

65 65 4 Using V oice Recognition Software (Optional) 1 Connect the recorder to your PC, and start the DSS Player . 2 Change the recorder to AUDIO device. Follow the procedure in P .69 to change the recorder to AUDIO device. 3 Click the [start] button, select [All Programs], then select [IBM ViaV oice V oiceCenter]. When using voice recognition soft[...]

66 66 4 Using V oice Recognition Software (Optional) Using V oice Recognition Software (Optional) 7 Select a sound card When the [Selecting a Sound Card] window appears, select [USB Audio Device] for [Input] and follow the instructions on screen. (Select [Microphone Control (DVR)] for Windows XP .) 8 Proceed with the AUDIO Setup according to the in[...]

67 67 4 Using V oice Recognition Software (Optional) Executing V oice Recognition 1 2 3 1 Select the folder . Select the folder containing the dictation file you want to process with voice recognition from the Dictation T ree View. 2 Select the dictation file. Select the desired dictation file to process with voice recognition from the Dictation Li[...]

68 68 4 When recording voice to be processed with voice recognition, set up your DSS recorder as follows to improve recognition accuracy . • Set the microphone sensitivity to “DICT A TION” ( ☞ P .35). • Set the recording mode to “SP” ( ☞ P .35). • Set the V ariable Control V oice Actuator (VCV A) to “OFF” ( ☞ P .27). • Reg[...]

69 69 4 ................................................................................................................................................................. Notes • USB audio function cannot be used with Windows 98 or Mac OS 9.x. The USB audio function is available only with Windows 98SE and later versions or Mac OS10.1.5 and later v[...]

70 70 4 Sending Dictation Files/Receiving Document Files Sending Dictation Files/Receiving Document Files DSS Player software can send dictation files to a third party by e-mail or FTP . This process can be automated by configuring the DSS Player with the recipients profile information and the sending method. Setting the E-mail/FTP Service E-mail /[...]

71 71 4 Sending Dictation Files/Receiving Document Files 3 Select the recipient names from the Address Book. At least one recipient is required in the [T o:->] field. The [CC:->] and [BCC:->] selections are optional. Click the [OK] button to finish. If the recipient information is not present in the Address Book, use the [New Contact] butt[...]

72 72 4 Sending Dictation Files/Receiving Document Files Sending Dictation Files/Receiving Document Files Setting the Document File Retrieve Function 1 From the [T ools] menu, select [Options], then click the [Receive] tab in the Option dialog box. 2 Check the [Use collect back documents functions] check box. 3 Select a protocol to be used for rece[...]

73 73 4 Sending Dictation Files 1 Select the dictation file you want to send from the Dictation List View . T o select more than one file, press and hold either the [Ctrl] or [Shift] key and make your selection. 2 Right-click the dictation file, and select [Send File]. Select E-mail or FTP for the sending method. 3 Confirm the contents of the trans[...]

74 74 4 Macintosh Playing Received DSS Files When sending DSS files to a user who does not have the DSS Player software, the user will not be able to play the received DSS file. A free DSS Player from Olympus, DSS Player Lite, can be downloaded from the Olympus website at: http://www.olympusamerica.com/cpg_section/cpg_downloads.asp http://cf.olympu[...]

75 75 4 Setting E-mail/FTP Service 1 From the DSS Player main window, click the [T ools] menu, select [Options], then click the [E-mail/FTP] tab. 2 Create a profile which specifies the destination. A profile must be created for each account to be connected. T o create a profile, select the sending method, and click the [Setting] button. Setting E-m[...]

76 76 4 Setting E-mail/FTP Service Installing Microsoft Outlook 98 1 Start the Setup program for Outlook 98. When the following window appears, select [Other Mail Applications] and click the [Next] button. Installing MAPI Subsystem Setting E-mail/FTP Service 1 Click the [start] button of Windows OS, select [Settings], then [Control Panel]. The [Con[...]

77 77 4 Installing Microsoft Outlook 2000 1 After installing Outlook 2000, start the program. When the following window appears, click the [Next] button. 2 Select [Corporate or Workgroup] and click the [Next] button. 3 A dialog box for setting up Microsoft Outlook appears. This is the wizard for creating a profile. For information on creating a pro[...]

78 78 4 Setting E-mail/FTP Service 4 Select “Add a new e-mail account” and click the [Next] button. 5 Select your e-mail server type. If you are going to use an MAPI compliant Workgroup system such as Lotus Notes or Novell GroupW ise, select “Additional Server T ypes”, click the [Next] button to continue. If you are going to use an internet[...]

79 79 4 6 If you select “Additional Server T ypes”, you will see the following dialog box. Click the [Next] button and follow the instructions on the screen, then skip to step 8. 7 If you select “POP3”, you will see the following dialog box. Enter the necessary information and click the [More Settings…] button. Click the [Connection] tab [...]

80 80 4 Setting E-mail/FTP Service 1 Start the DSS Player and click the [T ools] menu, select [Options]. 2 In the Option Setting dialog box, click the [E-mail/FTP] tab and select the profile name you want to use. 3 Click the [Setting] button. The Setup Wizard runs and will list the messaging applications that comply with MAPI. For example, if group[...]

81 81 4 5 Click the [Next] button and follow the instructions on the screen. 6 When the wizard is complete, it returns to the profile in the Option Setting dialog box. Setting E-mail/FTP Service Please make sure that the profile name you have created using the Setup Wizard is displayed in the Option Setting dialog box. If a different profile name i[...]

82 5 When the recorder is connected to your PC, it will be recognized on your PC as a removable drive. Y ou can view and access the recorder card from My Computer and download data from the card to your PC using standard windows copy/move and delete commands. Y ou can also upload data from the PC to the card in the recorder in the same way . • In[...]

83 6 Alarm Message List Explanation Battery power is getting low. Attempt to delete a locked file. The file is full of index marks (maximum of 16 marks). The folder is full of files (maximum of 199 files). The destination folder already has the maximum number of files (199). An incompatible card was inserted. The card has no remaining memory . Ther[...]

84 6 T roubleshooting Probable cause The batteries are not loaded properly. The batteries are dead. The recorder is in power off mode. The recorder is in power off mode. The batteries are dead. The card does not have enough memory . The card is unformatted. The maximum number of files has been reached. The earphone is connected. The VOLUME button i[...]

85 6 Accessories (Optional) Accessories (Optional) xD-Picture cards of 16, 32, 64, 128, 256 and 512 MB: M-XD16/32/64/128/256/512 Olympus CAMEDIA digital camera series xD-Picture Cards can be used. Headset: E102 Stereo headset for your PC. A helpful tool for PC based transcription. Monaural binaural earphone: E20 Noise-Cancellation microphone: ME12 [...]

86 6 Recording format DSS (Digital Speech Standard) Recording media xD-Picture Card: 16 to 512 MB Input level –70 dBv Sampling frequency SP mode: 12 kHz LP mode: 8 kHz Overall frequency response SP mode: 300 to 5,000 Hz LP mode: 300 to 3,000 Hz Recording time (32 MB Card) SP mode: 5 hours 10 minutes LP mode: 1 1 hours 5 minutes Alkaline battery l[...]

87 6 T echnical Assistance and Support T echnical Assistance and Support DS-4000 is part of the Olympus Professional Dictation System. Y our dealer is trained to troubleshoot and fix many common problems that you may be having with this system. If you encounter problems using your DS-4000, we recommend that you contact your Olympus Professional Dea[...]

Declaration of Conformity Model Number: DS-4000 T rade Name: DIGIT AL VOICE RECORDER Responsible Party: OL YMPUS AMERICA INC. Address: 2 Corporate Center Drive, Melville, NY 1 1747-3157, U.S.A. T elephone Number: 800-622-6372 This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device ma[...]