Palm IIIc manual

Handbo ok for the Pal m III c ™ Orga nizer[...]

Pa g e ii Copyright Copy right © 1998-19 99 Palm Com puting, Inc. or its subsid iaries. All rig hts reserved. Graffiti, HotSync, Palm Com puting, PalmCo nnect, PalmMod em, and P alm OS are reg- ist ered tra demark s, and th e Hot Sync l ogo, Palm , Palm II I, Palm II Ic, and the Palm IIIc logo are trademar ks of Palm Compu ting, Inc. or its subsid[...]

Content s Page ii i Conten ts About This Book ..... .. ... ..... .. ..... .. ..... ... .. ..... .. ..... ... .. ..... .. ..... ... .... ... .. ..... ... .... .. 1 Chapter 1: Intr oductio n to Your Palm IIIc™ Organi zer Get ting to know yo ur Palm IIIc o rganize r .........................................3 Wha t is a Pa lm IIIc organiz er? .. .. .[...]

Pag e iv Han d bo ok for the Palm IIIc ™ O rganizer Chapter 3: M anagi ng Your Appl ication s U si ng t he Ap pl ica tio ns L aun ch er . ..... .. ..... ... ..... .. .. ..... ... ..... .. ..... .. ... ... 39 Se lec tin g ap plic a tion s ... .... ... .. ..... ... .... ... .. ..... ... .... ... ..... .. ... .... ... ..... .. . 3 9 Sw it chin g be [...]

Content s Page v C alcu la tor . ..... .. ..... ... .. ..... .. ..... ... .... ... .. ..... ... .... ... ..... .. ... .... ... ..... .. ... ...10 1 E xpe nse ... .... ... ..... .. ..... .. ... ..... .. ..... .. ... ..... .. ..... .. ..... ... .. ..... .. ..... ... ..... .. . 103 Cha pter 5 : Comm uni cat ing Usi ng Your Org ani z er M an agi ng des[...]

Pag e vi Han d bo ok for the Palm IIIc ™ O rganizer Cha pter 7 : Set ting Pr eferenc es fo r Y our Or gani ze r V ie win g p re fer enc e s .... ..... .. ..... .. ... ..... .. ..... .. ..... ... .. ..... .. ..... ... .... ... .. .... 165 B ut tons pr e fer enc es ..... ..... .. ..... .. ... ..... .. ..... .. ..... ... .. ..... .. ..... ... .. ...[...]

Content s Page vi i Appendix B: Frequently Asked Questions So ftw a re ins tall at io n pr ob le ms .. .. ..... .. ..... ... .. ..... .. ..... ... .... ... .. ..... ... ... 200 Op e ra t i ng p ro b le m s ... .. .. ... .. ... .. ... .. .. ... .. ... .. ... .. .. ... .. ... .. ... .. .. ... .. ... .. ... .. . 20 1 T ap ping an d wr iti ng p r ob le[...]

Pag e viii Han d bo ok for the Palm IIIc ™ O rganizer[...]

Abou t T his Bo ok Pag e 1 About T his Book Welc ome to th e Pa l m IIIc™ co nnec ted org a n izer . Thi s handb oo k is design ed to hel p you g et up and running quickly on yo ur organi zer. It d escribes all you need t o know about how t o use yo ur Palm IIIc organize r and the applicat ions th at come w ith i t . It wal k s you thro ugh : ■[...]

Page 2 Abo ut T h is Bo ok[...]

Chapter 1 Page 3 Chapte r 1 In trodu ct ion to You r Pa lm IIIc ™ Organiz er This chapter explains the physical buttons and controls on your Pal m IIIc ™ co nnec ted o rg an ize r , ho w to u se y ou r or g ani z e r f or the firs t ti me, and ho w to us e Hot Sy nc ® te c hno lo g y to synchr oni z e y ou r orga nize r and Pa l m™ Desktop o[...]

Pag e 4 Introduct io n to Yo ur Palm IIIc™ O rga n izer System requirements To install and operate Palm Desktop softwar e, your computer system must meet t he following r equirements: Min imu m re qui r emen ts ■ Window s 95, Windows 98, or Win dows NT 4.0 ■ IBM-compatibl e 486 co m puter or higher ■ 8 MB RAM (memory ) mi ni mum , 1 6 M B r[...]

Chapter 1 Page 5 To upgr ade: 1. Re a d th e G ett ing St ar ted g u ide for an o ve rvi ew of th e com p let e instal lati on proc ess. 2. Sy n c h r on i z e yo ur ol d or ga n i z e r wit h y o u r ol d Pa l m D e sk to p sof tware. T his en sures that t h e l atest infor mation fr om yo ur orga n ize r is o n you r d eskto p c omput er. 3. (Opt[...]

Pag e 6 Introduct io n to Yo ur Palm IIIc™ O rga n izer A hard rese t not only erase s al l dat a f rom the old org an izer; i t al so erases the na me and makes th at or ganizer a clean sl ate, ready to receive a new name. The next time you perform a HotSync operat i o n with t his old organizer, you are asked to give it a name. Be sure to give [...]

Chapter 1 Page 7 Using the onscreen brightn ess con trol You may nee d to make ad justments b y changin g th e amoun t of brig h tness on the sc re e n . To adjust t he brig htne ss: 1. Pres s th e po wer bu tton a nd ho l d i t do wn for a bout two se cond s. 2. Do on e o f th e fo ll o wi n g: To cha n ge th e brigh tn ess in sma ll incr ements, [...]

Pag e 8 Introduct io n to Yo ur Palm IIIc™ O rga n izer Prot e ctive flip co ver The cover pr otec t s the or ganizer screen when it is not in use and helps reduce glare while you use your organizer. You can o pen the cover so that it is a t an angle, open it fully , or remove it a ltogether by pu lling the c over o ut of the h ole s on t he si d[...]

Chapter 1 Page 9 Locating ba ck pa nel compon ents Sty lu s Sli des i n an d out of th e slot in t he bac k panel of the organizer. To u se the stylus, remove it from the slot and hold it as you would a pen or pencil. IR port Uses i nfrar ed tech nology to tr ansmit data to and re ce ive data f r om other Palm Comp uting ® plat form hand he lds, a[...]

Pag e 10 Introduct io n to Yo ur Palm IIIc™ O rga n izer Ser ia l co nne ct or Conne cts your organ izer to t he c radl e, which in tu rn con n e ct s to th e b a ck of yo u r co mp u te r an d through the AC a dapter to the w all current . This allows yo u to r echarge your or g an izer as well as up d a te the i nf o rm a ti o n b e tw e e n yo[...]

Chapter 1 Page 11 Rechargi ng the battery Your o rganizer c ontains a Lithium-io n batt ery that is r ec harge d eac h time you place the organizer in th e cradle. Just plac e your organizer in the c radle fo r ap pro ximately four hours for an ini tial char ge before you use it. Then place i t in the cradle fo r minutes ea ch day to r echarge the [...]

Pag e 12 Introduct io n to Yo ur Palm IIIc™ O rga n izer As the bat tery gets low, the batt ery icon ind icates a lo w charg e. Befor e the ba ttery drai ns comple te ly, perf or m a H otS ync oper atio n a nd the n r echa r ge the ba tt ery as so on as p o ssi ble . If yo u r org an ize r sh u ts do wn before rec harging, you still have about a [...]

Chapter 1 Page 13 Insta lling Pa lm Des kto p softw are The fo llow ing ins tructions guid e you thro ugh installing Palm Deskt op s oftware. After in stalla tion, re fer to t he onlin e H elp in Palm Desk to p softw a re f or infor mation a bo u t h o w to u se the s oftwar e. To e nsur e a s afe a nd uni nterrup ted i nstalla tion of Palm Deskto [...]

Pag e 14 Introduct io n to Yo ur Palm IIIc™ O rga n izer Using your organiz er wit h another PI M If you prefer t o u se another personal information manager (PIM) , such as Micr osoft Ou tlook , y ou st ill need t o install Palm Des ktop software in o rder t o add Ho tSyn c Man ager, th e con ne ctio n sof twar e, an d oth er features of Pal m D[...]

Chapter 1 Page 15 Tappi ng an d typing Tap with t he styl us to get thi ngs don e Like using a mouse to click elements on a com puter s creen, using the stylu s to tap e lemen ts on your orga nize r sc ree n is the ba sic act ion that gets thin gs done on you r org an izer. The fi rst time y ou s tar t your or g a n izer, s e tu p i n s truct i o n[...]

Pag e 16 Introduct io n to Yo ur Palm IIIc™ O rga n izer Elements of the organizer int erface Menu b ar A set of comman ds that are speci fic to th e ap plic atio n . Not all applicat i ons hav e a me n u bar. Co mmand buttons Tap a but ton to perf orm a comman d. Comman d buttons appear in dialo g boxes and at the bottom of applic ati o n screen[...]

Chapter 1 Page 17 Op en ing a pp lic at ion s You ca n use the Applications Launcher to open any application insta lled on your organizer . You c an al so o pen the four m ain appli cations — Date B ook, Add res s Book, T o Do L i st, and M emo Pad — wi th the ap plicat i on bu ttons on the front panel of you r orga ni zer. Scroll bar Dr ag t h[...]

Pag e 18 Introduct io n to Yo ur Palm IIIc™ O rga n izer Tip: W hen you pr es s an application button on the front panel, you have instan t acce ss to th e selected appl icati on. You don’t even need to tur n on y o ur organizer firs t. In addition to prov idin g a way for you to open applications, the Ap plicatio ns Laun cher d isplay s the cu[...]

Chapter 1 Page 19 To ope n the me nu b ar: 1. Open a n applica tion (such as Memo Pad). 2. Do on e o f th e fo ll o wi n g: Tap the M enu icon . Tap on th e inv erted ti t le area at th e top of th e screen . In this ex ample, three m enus are available: Record, Edit, and O ptions. The Re cor d me n u i s s elect ed and co ntai ns the c ommand s Ne[...]

Pag e 20 Introduct io n to Yo ur Palm IIIc™ O rga n izer Draw the Co mmand stroke anywher e in t he Graffiti ar ea. When you draw the Command s troke, the C ommand toolbar appears jus t above the Gra ffi ti w rit ing area to i nd icat e tha t y ou ar e in Comman d mode . The comm and tool bar di spl ays con text sensi ti ve men u comma nds for th[...]

Chapter 1 Page 21 To d isplay an online tip: 1. Tap the Tips icon . 2. After you r eview the tip, tap Do ne. Four w ays to en ter dat a There are four wa y s to enter data i nto your organizer: ■ Usi ng th e onscre en keybo ard ■ Usin g Graff iti writing ■ Enter ing or im port ing da ta in Palm Deskt op soft ware a nd t hen synch r onizi ng w[...]

Pag e 22 Introduct io n to Yo ur Palm IIIc™ O rga n izer Graffi ti writin g Your or gani ze r i nclude s Graf fiti writ ing soft ware as the pri mary syst em for en terin g text an d numbe r s . W ith Graffi ti writi n g, you wri te simpl e strokes wi th the st y lus an d t hey ar e in stantl y re co gnized as lette r s or number s. The Palm Desk[...]

Chapter 1 Page 23 To open Me mo Pad: 1. Pres s the Memo Pad app lic ation button . 2. Tap New. Not e: A blin king cursor appears on t he first line of t he new memo to in dicate where n ew text will appear . See “Using Graffi ti writing to ent e r data” i n Chapter 2 for deta ils . Using P alm De sktop softwa re If yo u have new reco rds you wa[...]

Pag e 24 Introduct io n to Yo ur Palm IIIc™ O rga n izer Importin g data If yo u already hav e data in a d atabase on yo ur comput er, you can impo rt i t into Palm De sktop softwar e. You c an im port da ta stored in comp u te r appli cation s su c h as spreadsh eets and dat abases , or from another Palm Computing plat form handheld. When you im[...]

Chapter 1 Page 25 To set the curr ent tim e: 1. Tap the Set Time box. 2. Tap th e up or do wn arro ws to cha nge the hou r. 3. Tap eac h number of t he minute, and then tap t he arrow s to ch ange them. 4. Tap AM or PM. Not e: Your organ izer can also di splay time based on a 24-hour clock. See “Formats preferen c es” in Ch apt er 7 for m ore i[...]

Pag e 26 Introduct io n to Yo ur Palm IIIc™ O rga n izer[...]

Chapter 2 Page 27 Chapte r 2 En ter ing D a ta in You r Pa lm IIIc ™ Organiz er This c hapter ex plains how to ent er data i nto your P alm IIIc™ orga n ize r by wri ting w ith t h e st ylus in the G raffi ti ® writing a rea, by using the onsc reen keyboard, by using the comput er keyboard, or by impo rting da t a from anothe r appl icat ion. [...]

Page 28 Entering Data in Your P alm IIIc ™ O rgan izer ■ Most char acter s require on ly a singl e str oke. When you l i ft the styl u s f rom the Graf fi ti writi n g are a, you r or ganiz er recog nizes and displ ays the tex t charact er immediately. To accompli sh s ingle strok es, some Graf f i ti stro kes are po r tions of th e regul ar al[...]

Chapter 2 Page 29 4. Start your s troke a t the h eavy dot and draw the st r oke s h ape as it appears in the tables. 5. Lift the stylus from th e screen at the end of the stroke s hape. That ’s al l there i s to i t! When you lif t t h e sty l us from the scr een, your organizer recognizes your stroke i mmediately an d pri nts the lett er at the[...]

Page 30 Entering Data in Your P alm IIIc ™ O rgan izer The Graffiti alphabet Let ter Strok es Lett er Strok es AN B O CP D Q ER F S G T HU IV JW KX LY M Z Spac e Bac k Sp ac e Carri age Return Per iod tap twice[...]

Chapter 2 Page 31 Wr itin g ca pi tal let ters You make cap i tal let ters wi th the same st roke shap e s as the basi c alphabet char acters. To make capital l ett ers, you must fi rs t “shift” to ca ps — jus t as y ou pre ss the Shift key on a keyboar d — and then wri te the char ac t e r st r o kes . Not e: Graffiti writing in cludes a f[...]

Page 32 Entering Data in Your P alm IIIc ™ O rgan izer Graffiti numbers W rit in g pun c t u a tio n ma rk s Gra ffiti wr itin g can c reate any punc tuat io n symbol that y ou can en ter from a sta ndar d keyboar d. All punctuat i on mar ks begin wi th a si ngl e tap on the Graffiti writing area. When you make this tap, you activate Punctuat io [...]

Chapter 2 Page 33 Additional G r affiti punctuat i on Writing symbol s and exten d ed character s All symb ol s and exten d ed charac ters begin with the str oke in the Graf f i ti wri ti ng area of you r or ga n izer : When the Sym bol Shift is active , a slanted shift symbol appears i n t he lower -righ t corner of the scre en. The nex t strok e [...]

Page 34 Entering Data in Your P alm IIIc ™ O rgan izer Writing accented characters To create accent ed charac t ers, d raw the str o ke normall y used to creat e the le tter, follow ed by a n accent s troke. Gra ffiti writing t hen add s the acce n t to the lett er. For example, the following diagram show s the strokes required to draw an accente[...]

Chapter 2 Page 35 Naviga tion strokes In a ddition to cha racter s ymbo ls, Graff iti writing inc ludes s pecia l str o k e s th at y ou ca n us e to na vi g a t e wi t h in te x t or fie l d s i n y ou r applic ations . Graffiti Short Cuts Graf f i ti Shor tC ut s make ente ring comm only used wor ds or phrase s quic k and ea sy. Shor tCuts are si[...]

Page 36 Entering Data in Your P alm IIIc ™ O rgan izer Your organizer includes the fo ll owing pr ed efined Graffit i ShortCuts: Us ing the onsc reen k e y boar d You c an open the o nscr een keyboard anytime you need to en ter text or n um be r s on y ou r org an iz er . N o te tha t y ou ca nn ot e nt er G raf fiti char acters whil e usin g the[...]

Chapter 2 Page 37 Usin g your compute r k eyboard If yo u hav e a lot of d ata to ente r, or prefe r to use the com puter key b oar d, you ca n use P a l m™ Desk top softwa re or any su pported PIM t o enter in f ormation. Y ou can then perform a HotSync ® operatio n to sy nchron ize the infor mation on you r comp uter with the infor mat ion on [...]

Page 38 Entering Data in Your P alm IIIc ™ O rgan izer Selec t All in the Cat egor y box. Be sure that the sa me categories that appear in th e imported file also exi st in th e applicat ion. If the ca tegorie s d o not ex i s t, cre a te them now; otherwise, the records are imported into the Unfiled cat egory . 4. From the F ile men u, c hoose I[...]

Chapter 3 Page 39 Chapte r 3 Managing Your Applic ations This chapter explains how to s witch between applications on your Palm IIIc™ org aniz er, how to chang e applic ation set tings so they are pe rso na li ze d to yo ur wo rk me th od s, a nd h ow t o ca te go riz e appli cations so y ou vi e w th em i n rela ted groups. Usin g the Appli cati[...]

Page 40 Manag i ng Your A ppl icatio ns To cate gori ze an app lica tio n: 1. T ap t he A pplic ations ic on . 2. Tap the M enu icon . 3. Tap A pp, an d then tap Category. 4. Tap the p i ck li s t next to eac h appli c ation to sel ect a cat e g ory. Tip: To c re ate a ne w ca teg ory , t a p E dit C a tego ri es fr om th e pi ck lis t . Ta p New ,[...]

Chapter 3 Page 41 To change the Applications Launcher display: 1. T ap t he A pplicat ions ico n . 2. Tap the M e nu icon . 3. Tap O pti o ns, and then tap Pr ef er ences. 4. Tap the View B y pick list and select List . 5. Tap OK. To ope n th e Ap pli cati ons Laun ch er to the las t op ened cate go ry: 1. T ap t he A pplicat ions ico n . 2. Tap th[...]

Page 42 Manag i ng Your A ppl icatio ns Insta lling an d re m o ving app li cations This sectio n exp lains how to install and remove a pplica tions on your organ i zer a nd ho w to re m ove Pal m™ D e sktop so f tw are fr om your comp uter. Installing add- on appli cations Your org an i z er com es with the D a te Book, Address Book, To Do L ist[...]

Chapter 3 Page 43 3. Clic k Inst all. Tip: You can also acce s s the Inst all Tool dia log by sel e ct ing Insta ll Tool from the Pal m Desk top progr am grou p or by doubl e-clic king a ny file with a PRC, PDB, or PNC file extens ion.[...]

Page 44 Manag i ng Your A ppl icatio ns 4. In the Us er drop-d own list, select th e name th at cor res ponds to yo u r or ga ni ze r . 5. C lick A dd. 6. Select th e appl icat ion(s) that you wan t to inst all on your or ganize r. 7. C lick O pen. Not e: R eview the lis t of applic ations yo u selec ted in the Install Tool dialog box. I f you do n[...]

Chapter 3 Page 45 Removing applications In t he ev ent tha t you ru n ou t of m em or y or de cid e th at you no lo nge r need an applicat ion you installed , you can remove appl icat ion s from your organizer . You can rem ove only add -on app lications , patche s, and extensio ns that you inst all; yo u canno t remove the application s that resid[...]

Page 46 Manag i ng Your A ppl icatio ns Secur ity Your organ i zer c om es wit h a Securi ty applicatio n so that unaut h orized us e rs ca n not view the en tries yo u wis h to pr ot ect. In Se curity , you ca n d o the fo llow ing: ■ Lock and tu rn off y our or g anizer so th at it does n ot operat e un ti l you enter the correct pass w ord. ?[...]

Chapter 3 Page 47 Changing or deleting a password Once you define a passw ord for your organizer , you can change or delet e it at any time. You m ust en ter th e cur ren t pas swor d befo re y ou ca n ch a n ge or de l e te it. To ch a ng e or de lete you r pass w ord: 1. Tap the Password bo x. 2. Enter the current password. 3. Tap OK. 4. Do on e [...]

Page 48 Manag i ng Your A ppl icatio ns To loc k you r o r gan izer wit h a pa sswor d: 1. Perform a Ho tSync operation to synchronize the data between your organi zer and your co m puter. See “Exchang ing and updating data: HotSyn c oper ati ons” in Chapter 4 for in for mation on sync hroniz ing your d ata. 2. Assig n a pass wor d . 3. Tap Lo [...]

Chapter 4 Page 49 Chapte r 4 Using Your Basic App lic ations Your Palm IIIc™ organiz er includes t hese basic applicat ions: ■ Date Bo ok ■ A ddr es s Bo ok ■ To Do Li st ■ Mem o Pa d ■ Cal cul ato r ■ Expense This cha pter is divid ed into th ree sect ions: ■ “Over view o f basic applic ations” briefly de scribes ea ch applica [...]

Page 50 Us ing Y ou r Bas i c App lic a tio ns Over v i ew of basic appl icat ions Date Boo k D ate Book lets you quic kly and e asily s chedule appoint ments or an y kind of ac tivit y as sociated with a t ime a nd dat e. In Da te Book, you can do the foll owing: ■ Enter a descript ion of yo ur appo int ment and ass ign it to a spe cific ti me a[...]

Chapter 4 Page 51 Address Boo k Address Book e n ables you to kee p names, ad d r e sse s , phone numbe rs , and other inf o rmati on ab ou t y our persona l or busi n ess contac ts. In Addres s Book, you can do the following: ■ Quick l y look up or ente r names, add re s ses, p ho n e nu mb ers, and othe r inform ation. ■ E nter u p to fiv e p[...]

Page 52 Us ing Y ou r Bas i c App lic a tio ns To Do List To Do L ist is a convenient place to create reminders and prio ritiz e t h e thi ngs that y ou h av e to do . In To D o Lis t, you c an do t h e fo llow in g: ■ M ake a q uick and conv enient li st of thing s to d o. ■ Assig n a prior ity leve l to each ta sk . ■ Assig n a due da te f [...]

Chapter 4 Page 53 Me mo Pa d Memo Pad pro v ide s a plac e to take note s that ar e not asso ciate d with re c ords in Dat e Book , Ad dr ess Book, or To Do Li st. In M emo Pad, y ou ca n do the fol lowing: ■ Take n ote s o r wr ite any ki n d of me ss age on your or ganiz er. ■ Dra g and d rop m emos into popu lar co mputer a pplicatio ns like[...]

Page 54 Us ing Y ou r Bas i c App lic a tio ns To open Ca lcul a tor : ■ Tap the Cal c ulator ic on n e xt to the Graff iti ® writing are a. Expense Expense lets you keep track of your ex p e nses and then trans fer the information to a spreadsheet on your computer. In E xpens e, y ou ca n do the fol lowing: ■ Record dat es, t ypes of e xpense[...]

Chapter 4 Page 55 Common task s T he ta sk s de sc ri be d in th i s sec ti on use the ter m “ rec or ds ” to re fe r to an indi vi dual it em i n an y of the basi c applic ations : a single Date B ook event, Address Book entry, To Do L ist item, Memo Pad memo, o r Expense item. Creating records You ca n use the following procedure to create a [...]

Page 56 Us ing Y ou r Bas i c App lic a tio ns Entering tex t F or infor mation o n ho w to en ter t ext us ing Gra ffiti wr iting, th e onsc reen keyboa rd, or th e key b oar d attac h ed to your comp u ter, se e Chapte r 2. Edi t m enu The Edit menu is available with any screen where y ou enter or edit text . In g eneral, comm ands avai lable in [...]

Chapter 4 Page 57 De l eti ng re c or d s To dele te a rec ord in any of the basic app lica tion s: 1. Select t he record you want to d elete. 2. Tap the M e nu icon . 3. Tap Record, and then tap the Delete command: Date Bo ok: Del e te Ev ent A ddres s Bo ok : De lete Ad dress To Do List: Delet e Item Mem o Pa d: D el ete M emo Expen se: Delete I [...]

Page 58 Us ing Y ou r Bas i c App lic a tio ns Purging records Ov e r tim e , as y ou use Da te B ook, T o D o L ist , and Ex pe nse, yo u’ ll accumulate records in these appli cat i o ns that have outl ived their usefulness. For example, events that occurred months ago rem ain in the Dat e Boo k , an d To Do List it e ms th at you mark e d as co[...]

Chapter 4 Page 59 software appear in both places after a HotSync operat i o n. HotSync tec h n o lo gy synchr onizes on ly the nee de d porti ons of fil es, thus reduc ing syn chr oniz ation time . You ca n synchroniz e yo ur data either direc tly or indirectly. Direct met h ods i nclud e pl acin g you r or ganizer i n the c radle att ached to your[...]

Page 60 Us ing Y ou r Bas i c App lic a tio ns 2. If t h e HotSy n c Manage r i s n o t running , star t it: On the Wi n dows deskt op, c lick S tart, and t hen c h oose Progr ams. N avig ate to the Palm Des k t op sof t ware progr am group an d choo se HotSy nc Manager . Alte rn ativel y, you can st art the Pal m D e sk top softw are whic h au tom[...]

Chapter 4 Page 61 Categorizi ng records Cate g orize re co rds in the Ad dr ess Book, To D o Li st , Memo Pad, and Expense applicat i o ns so that they are grouped logically and are easy to re vi ew. (You can al so categor ize appli c ations . See “Using th e Ap plicat io ns Laun cher ” in Chapt e r 3 for mo re info rma tion. ) When you c reat [...]

Page 62 Us ing Y ou r Bas i c App lic a tio ns 5. Se le c t th e ca t e go ry f or the re co rd . 6. Tap OK. Not e: In Addr ess Edi t an d Memo y ou can tap th e cat e g ory name i n the upper-right corner of the screen an d select a new category for the item . To disp lay a c a te gory of re cord s: 1. Tap the c ategory pick list in the upper-righ[...]

Chapter 4 Page 63 To def ine a n e w ca tegory : 1. Tap the category pi ck list i n the upper-right corner of the screen or li st. 2. Tap Edit Categories. 3. Tap New. 4. E nte r th e nam e of th e ne w cat e g o ry , an d the n ta p OK . 5. Tap OK. You can ass ign any of your reco rds to the n ew cat egory . Ta p h e re[...]

Page 64 Us ing Y ou r Bas i c App lic a tio ns To re name a c ateg ory : 1. Tap the category pick l i st in the upper -ri ght c orner o f the screen or list. 2. Ta p Edit Ca teg ori es. 3. Sel ect the c ategor y th at you w ant to renam e, an d th en t ap Rename . 4. Enter the new name f or the cate g ory, an d then tap OK. 5. Tap OK. Tip: Y ou c a[...]

Chapter 4 Page 65 Looking up Address Book records When wor king wi th Address Book, th e scroll button on t he fron t panel of the org anizer makes it easy to navi gate among y our ad dr ess entri es . ■ In the A ddress li s t scre e n , the sc ro ll butt on moves up or d own an ent ire s cre en o f rec o rd s. I f yo u ho ld do wn th e s cro ll [...]

Page 66 Us ing Y ou r Bas i c App lic a tio ns Us ing Find You c an use F ind to locate any te xt that you speci fy, in any applic ation. To use Find: 1. Tap the Fi nd icon . Tip: If you s elec t tex t in an appli cat ion before you tap Fin d, the selected tex t automatically appear s in the Find dialog box. 2. Enter the t ext that you want to f i [...]

Chapter 4 Page 67 To use Phone Lookup: 1. Di splay th e record in which you want to insert a ph one number. The re cor d can be in Da te Boo k, To Do Li st, or Memo Pad . 2. Tap the M e nu icon . 3. Tap Opt ions, and then tap P h one Lookup. 4. Begi n to spell th e las t name of th e nam e you wan t to find . T he li st scr o ll s to th e f irs t r[...]

Page 68 Us ing Y ou r Bas i c App lic a tio ns Lo oking up names to add to expense record s In Expen se, Lookup di s plays th e names in yo ur A ddr ess Book that have dat a in the Compan y fie l d . You can add these n ames to a list of atte nd e e s as socia te d wi th an Expen se recor d . To add name s to an E x pense reco rd: 1. Tap the Ex p e[...]

Chapter 4 Page 69 Sorting lists of records You c an sort lists of records in vario us ways, depending o n the applic ation. Sort ing is availab le in a pplic ations that have lis t scr eens: A ddre ss Book , To Do Lis t, M e mo P ad, an d Ex pen se. Not e: You can al so ass ign rec ords to ca te gorie s . See “Cate g orizin g r eco rd s” e ar l[...]

Page 70 Us ing Y ou r Bas i c App lic a tio ns Not e: To ma ke the list of your memos appear in Palm Deskt op software as you manual ly sor te d it on you r or ganize r, open Memo Pa d i n Palm Deskt op soft war e and cl ick List by. The n sel e c t Order on h andhel d. Making records private In all ba sic applica tions ex cept Expense and Mail, yo[...]

Chapter 4 Page 71 To m ask all p rivate records: 1. T ap t he A pplicat ions ico n . 2. Tap Security. 3. Tap the Cur rent Pr iv ac y pick li st an d sel e c t M a sk Re cor ds. 4. Tap OK to co nfirm th at you want to mask pri vate rec ords. To di splay pri vate re cord s: 1. Do on e o f th e fo ll o wi n g: Tap a masked record. Tap the Appli cation[...]

Page 72 Us ing Y ou r Bas i c App lic a tio ns 3. Tap t he Private check box to select it. 4. Tap OK. At tach in g n otes In all ba sic appli ca tions exc ept Memo Pa d, you ca n attac h a note to a rec or d. A no te can be up to sev eral th o usand ch ar acter s lo n g. For ex a mpl e, for an a pp oi nt men t i n Da te Boo k, yo u ca n at ta ch a [...]

Chapter 4 Page 73 Choosing f onts In all basic applications except Expense, you can change the font style to ma ke tex t eas ie r to read. You can ch oos e a diffe re n t font sty le for each app lication. To cha nge the fo nt sty le: 1. Open an appl ication. 2. Tap the M e nu icon . 3. Tap Opt ions, and then tap F on t. 4. Tap t he font style you [...]

Page 74 Us ing Y ou r Bas i c App lic a tio ns A pplic a tion -sp ec ific t as ks Date Boo k When you open Dat e Book, the s c reen s h ows the cur r ent date and a lis t of times fo r a n o rma l busin e ss da y . Schedu ling an e vent A rec or d i n Da te Boo k i s ca lle d an “ eve nt .” A n e ven t c a n be any k ind of act ivity th at you [...]

Chapter 4 Page 75 3. If the event is one hour long, skip to step 5. If the event is longer or shor ter th an an ho ur, tap th e t ime of th e ev ent to open the Se t Time dia lo g b ox. Tip: You can also open th e Set Time dia l o g (to se l ect a star t time) by makin g sure no event is selected, and then writing a number on the number si d e of t[...]

Page 76 Us ing Y ou r Bas i c App lic a tio ns 6. Tap a blank area of the screen to deselect th e ev en t. A ve r tical l i ne appears next to the time, indicating the duration of the event. Not e: If an even t has t h e same star t and end time, the t i me is only di splayed onc e. To sch edule an event for anothe r d ay: 1. Se l e c t th e da t e[...]

Chapter 4 Page 77 To sche dule an u nt imed ev ent: 1. Sel ect the d ate t hat yo u wa nt fo r the event as d escrib ed i n “To schedule a n event fo r another d a y.” 2. Tap New. 3. Tap No Time, so th at no star t or e n d tim es are d efi ned fo r th e n ew event. Tip: You can also cr eat e a new un timed event by ma kin g su re no event is s[...]

Page 78 Us ing Y ou r Bas i c App lic a tio ns Resche duling an e vent Yo u ca n eas i ly ma k e ch a ng e s to y ou r sch e dul e wit h yo ur or g a ni z er. To res chedu le an event: 1. Tap the ev ent you want to resc hedule. 2. T ap Det ails. 3. To change the time, tap the Time box and select a new time. 4. To chang e the date , tap th e Date bo[...]

Chapter 4 Page 79 7. When the r eminder message appears on s c reen, do one of the follo wing: Tap OK to permanently dismiss th e reminder and return to the current s c reen. Tap Snooz e to dism is s the remi n der and ret urn to the cu r rent screen. The r eminder message appears again fi ve minutes a fter yo u ta p Sn oo z e . Alarm fo r untimed [...]

Page 80 Us ing Y ou r Bas i c App lic a tio ns To schedule a repeating or c ontinuo us event: 1. Tap the event. Typically, a continuous event is an untim e d event. 2. T ap Det ails. 3. Tap the R epeat box t o open t he Change Repeat di alog box. 4. Tap Day, Week, Month, or Year to set how often event repeat s. For a c ontinuous event, t ap Day. 5.[...]

Chapter 4 Page 81 3. Tap Record, and then tap Delete Event. 4. Do on e o f th e fo ll o wi n g: Tap Cu rr en t to delete only the current event item. Tap Future to delete the c ur rent and all future e v ent it ems and reset the en d d ate of the repeating event to t he las t s hown date. Tap All to delete all occurr ences of the repeating event. 5[...]

Page 82 Us ing Y ou r Bas i c App lic a tio ns Chan ging the Date Book view In addit ion to displ aying the ti me list fo r a sp e ci f ic day, you can also display a whole week, a month, or an agenda. You can also di s play the cur rent time . To cycle through Day, Week, Month, and Agenda views: ■ Press th e Date Book appl ication butt o n repea[...]

Chapter 4 Page 83 3. Tap an event to show a descriptio n of the event. Tips for using Week View : Keep the following points in mind. ■ To reschedule an event, tap and drag the event to a di f f erent time or d ay. ■ Tap a bla n k time on a ny day to mov e to that da y and have th e time selected fo r a n ew event. ■ Tap any day or date that a[...]

Page 84 Us ing Y ou r Bas i c App lic a tio ns Spo tti ng ev en t con fli c ts Wit h the abilit y to defin e specif ic start and en d times for any ev ent, it’s poss ibl e to schedul e event s th at overlap ( an event that star ts befo re a previous event finishes). An event co n flict (ti me over l ap) appears in the Week View as overlapping bar[...]

Chapter 4 Page 85 ■ Tap Go to to op e n the date se l ector an d sele c t a di f f e r ent month . ■ Use t he s croll button on t h e f ront panel of your o rgani zer t o move between mo nths. Press the upper ha lf of the button to display the pre vious m onth, the lo wer half to d isplay the nex t m onth. Wo rkin g in Agend a V iew The Agenda [...]

Page 86 Us ing Y ou r Bas i c App lic a tio ns D ate Book m enus, pre ferences, and display options Date Boo k men u s ar e s h o wn her e f or your re f e re n ce, and D ate Book features that are not explained elsew here in this book are described her e. See “Using m enus” in C hapter 1 f or informat ion abo ut ch oosing m enu comm ands . Rec[...]

Chapter 4 Page 87 ■ Compr ess Day Vie w. Controls how times appear in the Day View. When Compress Day View is off , all time s lots displ ay. Whe n it is o n , s tart and end t imes d isplay for ea c h event, but blan k t i me sl ots towar d the b ottom of th e screen disappear t o minimize scro lling. ■ Mo nth View setting s. These c heck boxe[...]

Page 88 Us ing Y ou r Bas i c App lic a tio ns Addr ess Book Address B ook is th e a pplic ation in wh ich you s tor e name an d add ress info rmation about peopl e or busin esses. Creati ng an Address Book entry A rec ord in A ddress B ook is called an “ entry.” Y ou c an crea te entr ies on your organize r, or you c an us e P al m D esk to p [...]

Chapter 4 Page 89 4. Use the N ext Field Gr affiti s troke to m o ve to t h e First N ame field. Tip: You can also mo ve to any fiel d by tapp i ng it di re c tly. 5. Enter the person's first name in the F irst Name field. 6. Ent er the othe r in f or mati on tha t y o u wa nt to inc lude in thi s entr y . Not e: As you enter letter s in the T[...]

Page 90 Us ing Y ou r Bas i c App lic a tio ns To sele ct oth er ty pes of p ho ne nu mb ers in an en try: 1. Tap the en try that you want t o chan ge. 2. Tap Edit. 3. Tap the pic k lis t next t o t he label y ou want t o change. 4. Select a new l abel. Chan ging Address Entry details T he A d d res s En tr y De t ail s d i al og bo x pro vid e s a[...]

Chapter 4 Page 91 Address Book menu s A ddr e ss Bo o k me nu s a re sh ow n h er e fo r yo ur r ef er en ce, and Ad dr es s Book features that are not explai n ed elsewher e in this book are des cri bed h ere. See “Using menus” i n C hapt er 1 for infor mation about choosin g menu co mmand s. The Rec ord and Options m enus differ depending on [...]

Page 92 Us ing Y ou r Bas i c App lic a tio ns Option s m en u s Prefere nce s ■ Remembe r last category. Determines how Address Book appears when you return to it fr om an ot h e r a p p li ca t io n . I f you se l e c t th i s chec k box , Addres s B oo k show s the last category you selected. If you clear it, Address Book di sp l ays the All c[...]

Chapter 4 Page 93 To Do List A To Do Lis t i tem is a remin der of som e task that you hav e to comp lete. A record in To Do List i s calle d an “ item .” To create a To Do Lis t item: 1. Pres s the To D o L ist appl icati on but ton on the f r ont of your or g an iz er t o di spl ay th e T o Do Li st . 2. Tap New. 3. Ent er the tex t of the To[...]

Page 94 Us ing Y ou r Bas i c App lic a tio ns To set the prio rity of a To Do Lis t i tem: 1. Tap the Pr iori ty number on the left side of the To Do List item. 2. Tap the Pr iority number th at you wan t to set (1 is mos t impor tant). Checkin g off a To Do List ite m You can ch ec k off a To Do List it em to indi cate that you’ ve co mpl eted [...]

Chapter 4 Page 95 To dis play th e To Do Item D etail s dial og b ox: 1. Tap the te x t of the i te m wh ose details y ou want to cha nge . 2. T ap Det ails. Set ti ng a due d ate You c an assoc iate a du e date with an y To Do List it em. Y ou can also s ort the items that appear in the list based on their due date. To set a due d at e fo r a T o [...]

Page 96 Us ing Y ou r Bas i c App lic a tio ns To Do S how Op tions The Show O ptions dialog box enables you t o control the appearance of To Do List , an d To Do ite m s in Da te Book Age nd a vi ew. To chan ge the S h ow Op tions set ting s : 1. In T o Do L ist , tap Sh ow. 2. Sele ct any of th e fol lowing s ettin gs: Show Comple te d Items Disp[...]

Chapter 4 Page 97 3. Tap OK. To Do List m enus To Do List menu s are shown here for your reference, and To Do List features that are not explained elsewhere in this book are described here . See “Using menus” i n C hapt er 1 for infor mation about choosin g menu co mmand s. Record m e nu Opti ons men u Sho w Du e Da tes Displays the due d ates [...]

Page 98 Us ing Y ou r Bas i c App lic a tio ns Mem o P ad A me m o ca n co n t a in up to 4 ,00 0 ch ar a ct e rs . The n um be r of me m o s you can s t ore is d epend ent only o n the m emory available on your or ganiz er. A record in Mem o Pad is called a “memo. ” To crea te a new mem o: 1. P re ss the Me mo Pa d a pp lic at io n b u tt on o[...]

Chapter 4 Page 99 To revi ew a m emo: 1. In th e Me m o li st , ta p th e te x t of th e m e mo . 2. Review o r edit the text in the memo. 3. Tap Done. Memo Pa d menu s M emo Pad m e nus are s ho wn here fo r yo ur r efer enc e, a nd M emo Pa d features that are not explained elsewhere in this book are described here . See “Using menus” i n C h[...]

Page 100 Us ing Y ou r Bas i c App lic a tio ns Go t o Top of Page M ov es to th e to p (fir s t) l i ne o f th e m em o . Go to Bo ttom o f Page M ov e s to th e bo tt om (l as t ) lin e o f th e me mo . Prefere nce s Displays the Mem o Preferences dialog box, where y ou defin e the sort ord er fo r me mo s. About Memo Pad Shows vers i o n in for [...]

Chapter 4 Page 101 Calculator The Cal c ulator in c ludes sev eral butt ons to hel p you p e rf orm ca l c ul ations . Re cent Calcu lati ons The R ecen t Calc ulations c omma nd ena bles yo u to r evi e w the last series of c alculatio ns and is p articularl y usef ul for confirm ing a series of “chain” ca lcul ations. To d is play recent calc[...]

Page 102 Us ing Y ou r Bas i c App lic a tio ns 3. Aft er you finis h revi ewing the ca l culat ions , tap OK. Calc ulator m enus C a lcu l at o r me n u s a re sh o w n h e re for y o ur re f e ren ce , a nd Ca l c u la to r features that are not explained elsew here in this book are described her e. See “Using m enu s” in C hapter 1 for infor[...]

Chapter 4 Page 103 Expense Expense enables you to record t he date, expense type, and the am ount that you spen t. A recor d in Expe n se is call e d an “item .” You can so rt your Expense i tems into cat egorie s or ad d other i nformat ion t h a t y ou want to assoc iate wit h the i tem. To creat e an Ex pen se ite m: 1. T ap t he A pplicat i[...]

Page 104 Us ing Y ou r Bas i c App lic a tio ns Tip: A n other quick w ay to create a new Expense item is to make sure that no Expense item is selected in the Expense list , write the first letter(s) of the expense type, and then w rite the num erical am ount of t he Expense item . This technique t a kes ad vantage of the auto matic f ill feat ure.[...]

Chapter 4 Page 105 3. Sel e ct a ny of th e foll owi ng opti on s: 4. Tap OK. Category See “Categoriz in g record s” ear lie r in this ch ap ter . Type Opens a pick l is t of expense types. Pa ym ent L ets you ch oose t h e p ayment method used t o pay the Ex pens e item. If the item is prepaid (s u ch a s a i rli n e ti ck e t s su p p l ie d [...]

Page 106 Us ing Y ou r Bas i c App lic a tio ns Custo mizing the Currenc y pick li st You can select the cur r e n cies and symbols that appear in the Currenc y pi ck list. To cu sto mize the C urre ncy pick li st: 1. Tap the Currency pick list in the Receipt Details dialog box, and then selec t Ed it cu rren cies. 2. Tap each Currency pick li st a[...]

Chapter 4 Page 107 Defini ng a c ustom curre ncy sym bol If th e cu rrency y o u want to u se is not in th e li s t of coun tr ies, yo u c an cre ate y our own c ustom c ountr y and cu rrency symb ol. To defi ne a cu sto m c urr ency sy mbo l: 1. Tap the M e nu icon . 2. Tap Opti o ns, and t h en tap C ustom C urrencies. 3. Tap one of th e four Cou[...]

Page 108 Us ing Y ou r Bas i c App lic a tio ns Show O ptions Show Options defi ne t he so rt or der and other sett ings that r elat e to your E xpense items. To open t he Show Opti ons di a lo g box: 1. In t he Expense li s t, tap Show. 2. Sele ct any of the o p ti ons. 3. Tap OK. Trans ferring your dat a to Mic rosoft Ex cel After you en ter your[...]

Chapter 4 Page 109 Di sp laying the euro o n you r deskt o p co m pu t er When you per fo rm a HotSync o peration, t he euro symbol is transferred t o yo ur Deskto p application like an y other piec e of da ta on your organizer. The symbol a ppears in yo u r Desktop application, however, only if you are using font s that support the euro sym bol. T[...]

Page 110 Us ing Y ou r Bas i c App lic a tio ns 2. Click Ex pense in Pal m D esk top softwar e to open Mic r os of t Excel and the Expen se R epo rt config ur ation di alog box. Not e: I f yo u lau n c h Ex p e n se f ro m th e St ar t m e n u in st e a d of Pal m Des k t op sof tware , y ou must fir st choose y our or ganizer user nam e. 3. Click [...]

Chapter 4 Page 111 Using e xpense report te mplates Palm Des ktop sof twar e incl u des se v eral exp e n se report te m plates. When y ou use one of these templates, you can edit your expense data in Mi cr osof t Ex cel. The te mp l ates h ave the ext ensi on . xl t and are st ored in th e templa t e fold er in the Pa l m D es k top softwar e dire[...]

Page 112 Us ing Y ou r Bas i c App lic a tio ns To view your expen se data us ing a Micro soft Exc el tem plate: 1. Disp l ay y our ex pense d ata i n a Mi crosof t Exc el spre adsheet as described in the previous procedure. 2. C lic k Op t ion s. 3. Enter name, depart ment, and other infor mation as necessary for your expense repor t. 4. Cli ck th[...]

Chapter 4 Page 113 Opti ons men u P refere nce s ■ Use au tomatic fi ll. Lets you select an expense ty pe by writing the fi rs t let ter of an expense t ype in the Graffiti writin g area. For example, if you write the let ter “ T,” it enters t h e “Tax i” expense type. W r iti ng “T” and t h en “E ” enters “Telephone” which is[...]

Page 114 Us ing Y ou r Bas i c App lic a tio ns[...]

Chapter 5 Page 115 Chapte r 5 Communicating Using Your Or gani z er The previous chapter de scri bed the features of your Palm IIIc™ organize r that help you stay organi zed. This chapter des cr i bes the features that help you stay connect ed. ■ Mana ging desktop E-M ail : Using your organiz er, you can rea d, reply to, com pose, and del ete e[...]

Page 11 6 Communic ating Using Your Organi zer In M ail, yo u can do the follow ing : ■ Vi ew , del e te , fi le , a nd re p ly to in co m in g m ail . ■ Create ou t going e- mai l items and dra fts of e-ma i l i tems. ■ Crea te s imple or co mple x filter s, whic h all ow y ou to deci de the ty pe of e- m ai l that y ou r o rg an i zer r etr[...]

Chapter 5 Page 117 To sel ect Ho tSyn c o pt ion s: 1. C lick t he Ho tSync ic on  i n th e Window s syst em tra y (bottom - rig ht co rner of t he ta skbar) . 2. Choo se Custom. Tip: You can also c ho ose Custom fr om the Hot S y n c me n u in Palm Des ktop sof twar e. 3. S elect Mail i n the li st box. 4. Clic k Change. 5. Clic k one of th e f[...]

Page 11 8 Communic ating Using Your Organi zer To c hang e you r M ail s et up op tion s: 1. Click th e HotSync ic on in the Wi n d ow s sy ste m tray. 2. Choos e Cust om. Tip: You can also choo se Custom fr om the HotS ync menu i n P al m D e sk to p so f tw a re . 3. S elec t Mail in the list box. 4. Click Change . 5. Modify y our settin gs as ne[...]

Chapter 5 Page 119 To o pen an e -mail item : ■ Tap an e-mail item to open it. To close an e-ma il ite m: ■ Tap Done to c lose th e e-mail item. Disp la ying full he ade r in forma tion By d efault, Mail displays abbr eviated h eade r info rmation, whic h comprises only the From: and Subj: fields. The full header provides comp lete inf ormation[...]

Page 12 0 Communic ating Using Your Organi zer To crea te an e-ma il item: 1. Tap New. Tip: You can also create an e-mail item by tappi ng New from the Me ssage m enu. 2. Enter the e- mail address o f the recipient. Not e: Enter the a ddres s as if y ou we re ente ring i t fr om you r desktop E-Mail a pplic atio n . For example, network u s ers sen[...]

Chapter 5 Page 121 Tip: If the address, CC, s u bject, or body exceeds th e ca pacity of the sc reen display, tap t he nam e of th e fiel d (fo r example, tap “To:”) to expand that field. Tap the Done butt on t o re tur n to the Ne w Messag e scr een. To reply to an e-ma il item : 1. Tap an e-mail i tem in the Message list to display it onscree[...]

Page 12 2 Communic ating Using Your Organi zer Looking up an address To identify the r e c ipient of an e-mail item, you need to enter that pers on ’s e-mail ad dress. You can d o thi s either by en te r ing the dat a dir ect ly in to the f iel d or by usi ng the Loo k Up comm and to ac ces s the inf ormatio n in yo ur Ad dress B ook . To look u [...]

Chapter 5 Page 123 Add ing de tail s to e- mai l item s Bef ore you send your e -mail ite m, yo u can atta ch addition al attr i but es to it, such as a sign a ture or a priority level. These features are dependent on the desktop E-mail application you u se. If your applicati o n does not support the at tribute you selec t , your or ganizer c an n [...]

Page 12 4 Communic ating Using Your Organi zer Setti ng a prio rity To set a p rior ity fo r yo ur e-m ail i tem: 1. In the New M e ssa ge scre en, tap Detai ls. 2. T a p the Priority pick lis t and select the prior ity you want . 3. Tap OK. Tip: Y o ur org aniz e r can f lag e-mail items w ith a specif ic priori ty onl y if your d esktop E -Mail a[...]

Chapter 5 Page 125 4. Tap the BCC : fi el d and enter an address. A dding a sign at u re t o your e- ma il ite m A signature consist s of information about yourself t h at is append ed to your e-m a il item as its closing. For example, a signature can contain your name, address, phone and fax num bers, and any other text you want to include. By d e[...]

Page 12 6 Communic ating Using Your Organi zer To add a sign ature to yo ur e-m ail item: 1. In the New M e ssa ge scre en, tap Detai ls. 2. Tap the Signature ch ec k box to s elect it and add your signatur e to the e-m ail item . Not e: The check b ox stay s se l ected , so all subseq uent e-mai l item s you creat e will als o contain your signatu[...]

Chapter 5 Page 127 To retri eve an e-m a il ite m: 1. In the Message list , tap O utbox from the pick list in the upper-ri ght co rner . 2. Tap the e-m ail item you want to retrieve. 3. Tap Edit. Draft e-mail Some times y ou may n ot wa nt to send an e -m ail ite m im media tel y; for example, you may want to add addit ional informati o n before se[...]

Page 12 8 Communic ating Using Your Organi zer To save an e-mail item as a d raft : 1. C rea t e an e-mail item . 2. Tap the M enu icon . 3. Tap M e ssage, and then tap Save Draft. To edit an e- mail ite m sav ed as a dr aft: 1. In t he Message l ist, tap Draft from the pick list in t he upper-right corn er. 2. Tap the dr af t you wan t to di sp l [...]

Chapter 5 Page 129 To re move e- mail from the Filed folde r: 1. In the Mes sage list, tap Filed from the pick list in t he upper-right co rner . 2. Tap the e-m ail item you want to restore. 3. T ap Edit to displa y and m odify th e ite m. Tip: Aft er you displa y and mo dify the e-mail item, you can send it, save it as a draf t, or retur n i t t o[...]

Page 13 0 Communic ating Using Your Organi zer Purging deleted e-mail Be cause your organi zer s tores deleted e -ma il in t he D eleted fo lder until you per form a Ho tSync operation, deleted e-mail can monopolize storage space. To av oid or correct this probl em , purge the co ntents of your De leted folde r. E-ma il that you pu rge i s still de[...]

Chapter 5 Page 131 Date column The Date col umn is opti onal in the M e ssag e l i st. By def a ult, th e Da te column is hidden to increase the avail able screen space. To show t he Da te colu mn: 1. In the Me ssag e l ist, tap Sh ow. 2. Tap the Sh ow Date chec k box to sel e c t it. 3. Tap OK. Sorting the Messag e list You can sor t e-ma i l i t [...]

Page 13 2 Communic ating Using Your Organi zer HotSync opti ons HotSy n c options enable you t o man age your e- mail more effec tivel y by selecting wh ich e-ma il it ems do wnload when yo u synchro nize your c omputer and your organizer. Yo u can d e fin e d iff er ent settings for local an d remote synchr oni zatio n. For exam ple, you may want [...]

Chapter 5 Page 133 The All settin g does not mean t hat all informa tion includ ed in e ach e-mai l item down loads to you r or g anizer. Trun cation setti n g s (expl ained in a follow ing sect ion) for long e-mail items still apply. Also, Mail never d ownload s any a ttachm ents to yo ur organi zer. The e-mail item and an y text i nformation appe[...]

Page 13 4 Communic ating Using Your Organi zer To ac cess the special f ilter set tings: ■ Tap the F il t er box in th e HotSy n c Option s d ial og box. Ignoring or rece iving e- ma il The first step in es tabl i shi n g a special filter i s to determine whether you wan t to ignor e or r etrieve e -mail that matc hes the inf ormation y ou specif[...]

Chapter 5 Page 135 Defini ng f ilter st rings E-ma il items are filtere d based on the info rma tion cont aine d in their T o:, Fro m :, a nd Su bj : fie l ds. T he info rm atio n th at d e fin es wh at yo ur org anizer is look ing for is called a filter stri ng . Yo u creat e a f ilter str ing by l isti ng the wor ds y ou wan t you r or gani zer t[...]

Page 13 6 Communic ating Using Your Organi zer To defi ne a filter string: 1. Tap a h eader field in the HotSync Options d ialo g box. 2. Enter your filter string, using commas or spaces to separate the w ord s. Do not ad d co nne cto r s, s u ch as AN D or O R, b et w een w o rd s in a st ri n g . 3. If your str ing exc e e d s the leng th of the [...]

Chapter 5 Page 137 2. T ap t he Retrie ve All High P riori ty chec k box to sel ect it. 3. Tap OK. Not e: This settin g is ap plica ble only if your E -Mail app licati on has the capacity to flag h igh-prio rity e-mail items. Truncating e-mail i tems The Trun cate feature lets you set a point at which long e-mail items tru nc ate when dow n lo adin[...]

Page 13 8 Communic ating Using Your Organi zer Mai l menu s M ail menus are show n here for your reference, a nd Ma il features t hat are not expl ained e l sewhere in t h is bo ok are d escribed here. See “Using m enu s” in C hapter 1 for infor mation a bout c hoosing menu comm ands . M essa ge me nus The Message menu varies depending on wheth[...]

Chapter 5 Page 139 Beam ing in for mati on Your organizer is equipped with an IR (infrared) port that you can use to beam informat i on to another Palm Computi n g platf orm handhel d that ’s clos e by and also has an IR port . The I R p ort i s lo cat ed at th e to p of the org anizer , behin d th e smal l d ar k shie l d. You c an be am t he fo[...]

Page 14 0 Communic ating Using Your Organi zer Tip: For best results, P alm IIIc organizers should be between 10 centimeters (approxi mat ely 4 inches) and 1 meter (approximately 39 inches) apar t, and the path between the two organi zers m u st be clear of obstacl e s . Beaming dis tance to other Palm C omputing platform handhelds may be different[...]

Chapter 5 Page 141 4. Tap Yes. Tips on be aming information ■ You can p res s the Addre ss Book applicat i o n butt on for abou t two s econd s to b eam you r busi ness car d. ■ You ca n set the full-screen pen stroke to beam the curren t entr y. See “Pen preferences” in Chapter 7 for more i nformation. ■ You can u s e th e Graff i ti Com[...]

Page 14 2 Communic ating Using Your Organi zer[...]

Chapter 6 Page 143 Chapte r 6 Ad va nc ed Hot Sy nc ® Oper ations Hot Syn c ® techn ology en ables yo u to sync hronize data betw een one or more P a lm Comp u ting ® platform ha ndhelds an d P alm™ Desktop sof twar e or anot h er PIM su ch as M ic r o soft Outl ook . To sy n chroniz e data, you m ust connect your Pa lm IIIc™ o rganizer and [...]

Page 1 44 Adva nced HotSy nc® Operat i ons Tip: If you’re not sure which option to use, keep the default set ting: Alw ays available. 4. Click th e Local tab to d i s p l ay t he se tti ngs for the con n ec ti on between your co mputer and t he organizer c r adle, and adjust the foll owing op ti ons as needed . Alwa ys avai lab le Ad ds Ho tSync[...]

Chapter 6 Page 145 5. Clic k th e Mod em ta b to displ ay th e modem sett i ngs an d adjus t t he optio n s a s needed. See “Cond ucting a HotS y nc o p erat ion v ia mo dem ” lat er i n t hi s c ha pter fo r mor e i nfo rm at ion . 6. If you ar e att ached t o a n etwor k, cl ick th e Netw ork ta b to d ispl ay the n etwor k sett ings and adju[...]

Page 1 46 Adva nced HotSy nc® Operat i ons Customi zing HotS ync applic atio n settin gs F or ea ch ap pl ic ati on , y o u c an d ef ine a set o f o pti on s tha t d ete rm i nes how rec ords ar e han d l ed d ur ing synch ro nizati on. The s e op ti ons are called a “condui t .” B y def ault, a H o tSy n c operati on synchron iz es al l fil [...]

Chapter 6 Page 147 6. C lick t he direc tion in whi ch yo u want to wr ite dat a, or click Do No thing to skip d ata tra nsfer for an app lication. Not e: Changing th e HotSyn c se tt ing fr om th e default af f e ct s only the next HotSync operati on. Thereafter , the HotSync Actio ns r evert to t h eir def ault settin gs. T o use a new se tt ing [...]

Page 1 48 Adva nced HotSy nc® Operat i ons IR Hot Sync o pe ratio ns Your organizer is equipped wi t h an i nfrared (IR) port that supports the IrCO M M imp le mentat io n of the st andards for i nfrared commu n i cat ion est ablish ed by t he Infr are d D a ta A s soc iation (IrDA) . T hi s m e a ns th a t no t on l y c a n y ou b e a m d a t a t[...]

Chapter 6 Page 149 3. In the C ontrol Panel, look for th e Infrared icon. If the i con is there, your computer is enabled for i nfr ared comm unica tion. If it isn’t there, y ou nee d to ins tall an inf rared dr iver. Not e: If you have an exter nal infr ar ed devi ce att ac hed to your computer, a driver is probably included with the d evice. Co[...]

Page 1 50 Adva nced HotSy nc® Operat i ons To ch eck th e p orts used fo r inf rared comm uni catio n: 1. In the Win d o w s tas kbar, cl i ck Start, ch oose Setti n gs, and th e n cho o se Cont ro l Pan el. 2. Double-click Infrar ed . 3. Click th e Options tab . 4. Select E nable infrared commun icatio n . The COM port di splayed in t he drop -do[...]

Chapter 6 Page 151 Configuring H ot Sync Manager for infrared communication Next, you need to go to th e HotSync Man ager and s pecify the simu l ated p ort use d for infr a r ed commu nicat ion. To configure HotSync Manager for infrared communication: 1. Clic k the Hot Sync Manage r ic on in the Win dow s system tra y . 2. M ak e su re Lo ca l is [...]

Page 1 52 Adva nced HotSy nc® Operat i ons Performing an I R HotSync operat i on After you com plete the steps to prepare for performing an IR HotSync operation, it is easy to perform the actual operatio n . To perf orm a n IR H otS ync o perat ion: 1. In t he Applications L auncher, tap the HotSync icon. 2. Tap Local. 3. Tap the p ick li st belo [...]

Chapter 6 Page 153 Yo u ca n l ea v e t he H otS y nc ap pl ic ati on on yo ur o rga ni ze r se t to per form IR HotS ync opera tions and still use t he cradle. This is useful if y ou pe rfo rm HotSy nc o perat ion s with bot h your des ktop c ompu ter and a laptop th at you trav el with. When you tr avel, you do n’t have to ca rr y a crad l e or[...]

Page 1 54 Adva nced HotSy nc® Operat i ons 4. C lick O K. Ser ia l P or t Identifies the port for the modem. If y ou are unsu re of the p ort a ssignme n t, lo ok at th e Modem Properties in the Windo ws Control Panel. Spee d Determines the speed at w hich data is tran sferred . Try the As F ast As P oss ible r ate first, and adjust downward if yo[...]

Chapter 6 Page 155 Preparing your organizer There are a few s teps you must perform to prepar e your organizer for a mode m HotSy nc op e ra t ion . To prepar e y our o rgani zer for a mod em H otSy nc op eratio n: 1. T ap t he A pplicat ions ico n . 2. Tap the H otSync icon . 3. Tap Modem. 4. T ap the pic k list be low the ic on a nd select a mod [...]

Page 1 56 Adva nced HotSy nc® Operat i ons Note : If you p lan to con nect to y our comp a n y’s dia l-in se r ver (ne twork mod em) ins tead o f con n ectin g to a compu t e r modem, see “C onducting a HotSyn c oper ati on via a networ k” la ter in t his c hapter . 6. Enter the telephone number to access the modem connected to you r co mput[...]

Chapter 6 Page 157 To cha nge the Co ndu it Setup fo r a mo dem Hot Sy nc op era tio n: 1. T ap t he A pplicat ions ico n . 2. Tap the H otSync icon . 3. Tap the M e nu icon . 4. Tap Opt i ons, and then tap Co n dui t Setup. 5. Tap the check boxes to deselect the fi l es and applica tions t h at you do not want to synch roniz e duri ng a modem H ot[...]

Page 1 58 Adva nced HotSy nc® Operat i ons Conducti n g a HotSy nc operation via a ne twor k When you use t he netwo rk HotSync te c hnology, yo u can take advan tage of th e LAN a nd WAN c onnecti vi ty avail able i n many of fice envi ro nments. Th e netw or k H o tSy nc tech n o l ogy enable s y ou t o per form a Ho tSync opera tion by dialin g[...]

Chapter 6 Page 159 5. C lick OK. 6. Put your o rganizer in the cradle an d perform a HotSync operati on. The Hot Sync ope ra tion re cords n etwork i n fo rmati on about your com puter on your organizer. W ith this information, your orga nize r can loca te you r comput e r whe n y o u per form a HotSync operation ov er the network. To prepar e y ou[...]

Page 1 60 Adva nced HotSy nc® Operat i ons Not e: See “Network pref erences and TCP/IP software” in Chapter 7 for in formatio n on crea ti ng a netw ork co nne c tion. 8. Tap Service and select a ser v ic e. 9. Tap Done. 10. Tap the M enu icon . 11. Tap Opt i o ns , th e n tap Conduit Setu p. Fol l ow the i nstruct ions i n “ Select ing t h [...]

Chapter 6 Page 161 Performing a n etwork HotSync operat ion A fter y ou pr ep are y our co m pute r and your org an ize r, and s ele ct you r Condu i t Setup opt i ons, yo u are re a dy to per form a netwo rk HotSync operation. To perf orm a netw o rk Hots ync oper ation : ■ Tap the mod em HotSyn c icon to beg in the oper ation. Using File Link T[...]

Page 1 62 Adva nced HotSy nc® Operat i ons Creat i ng a user profi le If you use th e File Link feature to c onfigur e several Palm Co mput ing pl atform ha nd held s wi th specific informa tion (such as a company ph on e lis t) b e f or e d ist rib utin g the m to th e ir ac tu al u s e rs , y ou can cre ate a u se r pr of i le to load the d ata [...]

Chapter 6 Page 163 To use a pr ofile fo r th e fir st-ti me Ho tSyn c op era tion : 1. Place the new o r ganizer i n the c r adle. 2. Pres s the HotS ync but ton on th e cr adle. 3. C lick Pr ofiles. 4. Select t he profil e you want t o load on the organizer , and c lick OK. 5. Clic k Yes to tra n s f e r al l the pr ofile dat a to th e organizer .[...]

Page 1 64 Adva nced HotSy nc® Operat i ons[...]

Chapter 7 Page 165 Chapte r 7 Setti ng Prefer ences f or Your Or gani z er The Preferences screens enable you to customize the c onfiguration opt ions on yo ur Palm IIIc™ organizer . In the P refer ence s scr eens, yo u can d o th e fol lowin g: Vie wi ng prefer ences To open the Prefer ence s screen s: 1. T ap t he A pplicat ions ico n . 2. Tap [...]

Page 16 6 Setti ng Prefer ences for Your Or ganize r Butto ns prefer ences The Buttons Preferences screen enables you to associat e differ en t appli cation s with t he but tons on the front of th e organiz er. For ex ample , i f you fin d th at yo u sel dom use To Do Li st an d of ten use Expe nse, you can ass ign the T o Do L ist b utton t o st a[...]

Chapter 7 Page 167 To c han ge t he P en p ref ere nce s: 1. Tap Pen. 2. Tap the p ick l is t a nd s el ect one of th e f ol lowi ng se ttin gs for t he f ull - screen pen stroke: 3. Tap OK. Keyboard Opens t he o nscreen keyboard f or ente ring t ext charac ters. Graf fiti H elp Opens a se r ies of scr eens that show th e comp l ete Graffi ti char [...]

Page 16 8 Setti ng Prefer ences for Your Or ganize r HotSync buttons preferences The But tons P ref erenc es sc reen also en able s you to assoc iate dif fer ent appli cation s with t he H otSync butt on o n the crad le and t he Ho tSync butto n on th e op ti onal mo dem. Any chan ges that you mak e i n the HotSy n c Bu tton s dial og box bec ome e[...]

Chapter 7 Page 169 Country def ault T he c o un try d ef au lt set s dat e , ti me , we ek sta r t d ay , a nd n um be r conv ention s b a se d on ge og r aphi c re g ions whe r e you mi ght use yo u r organizer. For example, in the United Kingdom, time often is expressed using a 24-hour cl oc k. In the United States, on the other han d , t ime is [...]

Page 17 0 Setti ng Prefer ences for Your Or ganize r Gen eral pre feren ces The Gener al Preference s sc reen enables you to set the time, date, auto shutof f in terval, an d sou n d s f or y our organ i zer. See C hapter 1 fo r inf ormation on s etting the t ime and dat e. Auto-o f f de lay Your organi zer h as an a utoma tic sh uto ff f eature t [...]

Chapter 7 Page 171 System, alarm, and game sounds Your organizer uses a v ariety of s ounds. The Sys tem , A larm, and Game Sound sett ings enab l e yo u to tu rn the sounds on or off , and to adjus t th e volu me le vel. To set the system and alarm s oun ds: 1. Tap the Sy stem Soun d pi ck li s t and selec t the soun d le ve l . Not e: When you tu[...]

Page 17 2 Setti ng Prefer ences for Your Or ganize r Connect ion pre f erence s The Connection Pr eferences sc reen enables yo u to d efine the se ttings used t o perform different types of HotSync oper ations . T he screen displays a list of avai lable confi gurati ons th at are r eady to be further defined; the list va ri es depending on the kind[...]

Chapter 7 Page 173 Sample c onnection for r emote IR HotSync operations The fo llowin g sample configura tion would enable you to perform an IR Ho tSy n c ope ra tio n b y se nd ing da ta th ro ug h th e I R p o rt of a m ode m attac h ed to a cell phone, which then dials a modem attac h ed to your desk top comput er, to s yn c hroni ze with y ou r[...]

Page 17 4 Setti ng Prefer ences for Your Or ganize r 7. Ent er the initia liz ation strin g supplied by the docu men tat ion for the m odem a ttach ed to your cel l ph one. 8. Tap OK, and then tap OK again to save the configur ati on . Afte r you cre ate the co nfigur ation, you n eed to se t up th e H ot Sync M anager of you r D eskto p applica ti[...]

Chapter 7 Page 175 Net wo r k pr ef e re n ce s an d TCP / IP sof tw ar e The N etwork Preferences set ti ngs enable you to use the TCP/IP sof twar e that is i n cl uded in the org anizer operat ing syst em. You can use the T CP/IP software to c onnect with Int er net Servic e Providers (ISP s) or dial -i n ( remo te a cce ss) server s. Be caus e t[...]

Page 17 6 Setti ng Prefer ences for Your Or ganize r To select a service: 1. Tap the Service pick list. 2. Tap the pr edefin ed servic e template you want to use. Entering a user name The User Name setting id entifies the n ame you use when you log into your I n ternet Se rvice Prov ider o r y ou r di al -in ser ver. A lt hough thi s field can cont[...]

Chapter 7 Page 177 Entering a password The Password box identifies the password you use to log in to your server or ISP. Your e ntry in this field dete rmines whether yo ur orga n ize r prom pts you to enter a pas sword each t ime y ou log i nto your net work: ■ If yo u do no t e nt er a pass wor d, your org a n izer di sp lays the wor d “Promp[...]

Page 17 8 Setti ng Prefer ences for Your Or ganize r 2. T ap t he co nnection you w ant to u se. Adding te lephone se ttings When you select the Phone field, your o rganizer opens a dialog box i n which you define the telephone number yo u use to connect with your ISP or d ial-i n server . I n addit ion, you c an also d efine a p r efix, di sa ble [...]

Chapter 7 Page 179 Ente ring a prefix A prefix is a number that you dial before the telephone num be r to acce ss an outs ide line. F or e xampl e, man y off ic es requ ire that you dial “9” to dial a number out sid e t h e buil ding. To enter a p refix: 1. Tap the Dial Prefi x check box to select it. 2. Enter the prefix. 3. Tap OK. Disabling C[...]

Page 18 0 Setti ng Prefer ences for Your Or ganize r Not e: Each t elephone company assig ns a c ode to disa ble Cal l Wa iting. Co ntact your lo cal telep hon e comp any for the code that is appro priat e for you. 3. Tap OK. Us ing a call ing car d The U se calli ng c ard field enable s you to use y our c alling card when dialing your ISP or Intra[...]

Chapter 7 Page 181 To establish a connection: ■ Tap Connect t o di al the cu rrent s er vice and d isplay t h e Service Connec tion Prog r ess messag es. Tip: To s ee ex panded Serv ice Connecti on Progress m essages, pres s the lower hal f of the Scr oll but ton . To close a connection: ■ Tap Disconn ect to terminate the connection between yo [...]

Page 18 2 Setti ng Prefer ences for Your Or ganize r 3. Tap the C onnection t ype pick li s t and sel ec t one o f the following co nnec tion types : Not e: If you a re not sure, try PPP; if that do e sn’t work, ask your Inte rnet Se rvic e Pr ovider or y our Syste m Ad ministr ator fo r th e cor r ec t co n ne c tio n ty p e. Idle ti meout The I[...]

Chapter 7 Page 183 2. Tap OK. Defini ng p rimary and s econda ry DNS The Domai n Namin g S y s tem (DNS) is a mec hanis m in the Int ernet fo r tran slating the nam es of h ost co mputer s i nto I P addr esses. W hen you enter a DN S number (or IP address), you are identifying a specific server th at handles the tr anslat i on ser v ic es. Each IP [...]

Page 18 4 Setti ng Prefer ences for Your Or ganize r To iden tify dyn amic IP ad dres sing : ■ Tap the IP Address chec k box to select it. To ente r a p erma nent IP addr ess: 1. Tap the IP Address check box to deselect it and display a permanent IP ad dress fiel d below the check box. 2. Tap the s pace to the left o f th e first period then en t[...]

Chapter 7 Page 185 ■ In the L ogin Script d ialo g box on your organize r , ac cessed from t he Deta ils di alog bo x in N etwork Prefer ences Not e: You can a lso use non-ASCII an d li teral char ac ters i n your login script. See Appendix D for more information. Creating a login script on your organiz er You can cre ate l ogin scri pts b y sel [...]

Page 18 6 Setti ng Prefer ences for Your Or ganize r 4. Repeat steps 2 and 3 until the l ogi n script is complete. 5. Tap OK. Wait For Tells your organizer to wait fo r sp e cific char acters f rom the T C P/I P ser ver befor e executing t he next c o mmand. Wait For Prompt Dete c ts a chall enge-re sponse p r o mpt coming fr om the se rve r and th[...]

Chapter 7 Page 187 Plug-in app l ications You ca n cr e at e pl ug- in app li cat io n s co nt aini ng sc rip t c o mma nds t ha t exte n d the f u nc ti onalit y of the bui lt -in scr ip t com mands. A plu g -in applic ation is a stand ard PR C a pplication t hat yo u install o n yo ur org anizer just like any oth er applic ation. After you instal[...]

Page 18 8 Setti ng Prefer ences for Your Or ganize r Se rvi ce m enu Option s m en u TCP/IP troubl eshooting If yo u are having a prob lem es tablishing a netw ork co nnection using T CP / I P, ch ec k th i s se c ti o n a nd tr y th e sug g e s t i o n s li s te d . D isplay ing expa nded Serv ice Connec t ion Progres s me ssage s It’s helpful t[...]

Chapter 7 Page 189 to use an applicat ion or look up informa tion, however , the conne ction fa ils . I f th is o ccu rs, tr y a d ding a DN S n u mbe r. As k yo ur I SP or yo ur Syst em Admin i st rator for the correc t P r imary and Se condary DNS I P nu mbers. Own er p refer ences The Ow ner Preferences screen enables you to rec o rd a name, com[...]

Page 19 0 Setti ng Prefer ences for Your Or ganize r Short Cuts pref e rence s The Shor tC uts Pr efe renc es sc re en enabl es you to d efi ne abb revi ation s for enter ing te x t wit h Graf fit i st rokes . This sec tion des crib es how to create, edit, and delet e a ShortCut. See C hapter 2 for more i nformatio n on the use of Sh ortCuts. Creat[...]

Chapter 7 Page 191 Editing a ShortCut After you create a Shor tCut, you can modi fy it at any ti me. To edit a Short Cut: 1. Tap the Sh ortCut y ou want to e dit. 2. Tap Edit. 3. Make the changes you want and tap OK. Deleting a ShortCut If y ou no lo ng er n eed a Sh or tC ut , y ou ca n de let e it fr om th e lis t of Shor tC ut s. To dele te a Sh[...]

Page 19 2 Setti ng Prefer ences for Your Or ganize r[...]

App endix A Page 193 App endix A Maint ai ning Yo ur Orga niz er This cha pter pr ovides inf ormatio n on the f ollowin g: ■ Prope r care of you r organ izer ■ Pr o l on g in g b a tt e ry l if e ■ Reset ting your org anizer Ca ring for you r or ganiz er Your org an izer is d e si gned to be rug g ed and reliabl e and to prov i de years of tr[...]

Pa g e 194 Ma in ta in ing You r O rg an iz e r Ba ttery c onsid era tio ns Please note the f oll owing consid erat i ons for the battery in your organi zer: ■ Unde r normal cond iti on s, your organizer battery should rem ain charg ed by placing it in the cr adle fo r just a few m inutes each d ay. You c an c onserve batte ry life b y reducin g [...]

App endix A Page 195 Reset t ing y our organi zer Unde r n ormal ci rcumst ances , y ou w il l not have to use th e res e t butt on. On rar e occ asions, ho wever , you r org anizer may no longer res pond to butt ons or the sc re en. In th is case , you nee d to perf orm a reset t o get your o rganizer ru nning again. Performing a soft reset A soft[...]

Pa g e 196 Ma in ta in ing You r O rg an iz e r Performing a hard reset W ith a ha rd res et, all reco rds an d ent ries stor ed in yo ur org anizer ar e erased. Nev er pe rform a hard reset unl ess a soft reset does not solve your prob lem . Not e: You c an r est ore any dat a pr evious ly sync hroni zed with your computer du ri n g the next HotSy[...]

App endix A Page 197 3. Select t he appropriate user name fr om the li st. 4. S elec t an a pplicatio n in the C ondu it lis t. 5. Clic k Change. 6. S elec t Desk top overw rite s handhe ld. Not e: Changing th e HotSyn c se tt ing fr om th e default af f e ct s only the next HotSync operati on. Thereafter , the HotSync Actio ns r evert to t h eir d[...]

Pa g e 198 Ma in ta in ing You r O rg an iz e r[...]

App endix B Page 199 App endix B Freq uently Aske d Quest i ons If you encounter a prob lem with your Pa lm IIIc ™ organiz er, do not call Techn ical Su pp ort until you have rev iewed the follow ing list of frequently asked questions, and you h ave also reviewed the follo wing: ■ The REA DME file and H elpNot es loc ated in th e fold er where [...]

Page 20 0 Freque ntly Asked Q uestio ns Soft war e insta l lat ion probl ems Problem So lu tio n Whe n I install Palm D esk to p sof twa r e I ge t an er ro r th at a mo d e m is att ached to my ser ial po rt, but th e re i s no m odem attached . Take y ou r organiz er out of th e cr adle an d in st al l P alm De sk to p s o ftw a re again. I cann [...]

App endix B Page 201 Opera ti n g probl ems Problem Sol uti on I don’t see anyth ing on m y orga ni zer’ s screen. Try each o f these in turn: ■ Pres s the br ightn ess contro l butt on a n d adjust th e brightn ess . ■ Rech arge the unit. If your or ganizer still does not oper a te, try a soft reset. See “Resetting your organizer ” in [...]

Page 20 2 Freque ntly Asked Q uestio ns Tappi ng an d wri ting probl ems Problem So lu tio n When I tap t he butto ns o r sc reen icons, my organ i zer act ivat e s th e wrong feature. Calibrate the screen. See “Di g iti zer preferences” in Chapter 7. When I tap the Menu ico n , nothing happens. Not all appl ica tions or screen s have menu s. T[...]

App endix B Page 203 Appli ca tion problems Problem Sol uti on I tapped t h e Today butt on, but it d oes not show t he co rrect da te. Your org anizer is not se t t o th e curre n t d a te. Make sur e the Set Date b ox i n the Gen e r al Preferences screen displays the current d ate. See “Genera l preferences” in Chapter 7 for more i nf o rmat[...]

Page 20 4 Freque ntly Asked Q uestio ns HotSync problems Problem So lu tio n I cann ot d o a HotSyn c operation ; wh at should I chec k to make su r e I am d o in g i t corr e ct ly ? ■ Check th e Windows sy st em tra y to make s ure t he HotSync Mana ger is r unni n g. If it is n ot, o pe n Pa lm De skt op soft w are . ■ Clic k the Ho tSync M [...]

App endix B Page 205 I tried to do a local HotSync operation, but it d id no t co mple te succe ssfully . Try each o f these in turn: ■ M ake sure HotSync Manager is running. If Ho tSync Manager is ru nning, ex it, and re start it. ■ M ak e s ure y ou se lect ed L o cal fr om th e Ho tSync Mana ger menu or the Palm Desk to p softwa re menu . ?[...]

Page 20 6 Freque ntly Asked Q uestio ns I tr ie d to d o a mo dem HotSyn c operation, but it di d n ot comp lete succ essfu lly. Check t he following on your comp uter: ■ M ak e s ure yo ur co mp uter is tu rn ed o n and that i t d oes not shut do wn automati cal ly as part of an energy- saving feature. ■ M ak e su r e the m od em co nn ec te d[...]

App endix B Page 207 I tr ie d to d o a m ode m HotSync operation, but it d id no t co mple te succe ssfully . (continued) Check the fo llowing on your organizer: ■ Confirm that the telephone cable is sec urely a ttach ed to yo ur mod em. ■ Make sur e the diali n g in struct i on di als the correct phone number. ■ If you need to dial an outsi[...]

Page 20 8 Freque ntly Asked Q uestio ns When I tap t he HotSy nc but ton on the cradle, n o thing happens on Pal m Desktop sof tware and my o rganizer times out . ■ P erf or m a L oca l H o tSy n c op er a tion be f o re y o u try to sy n ch r on i z e rem o te l y via modem. Che ck Pal m D eskt op soft w are H otS ync Set up o ption s to confi r[...]

App endix B Page 209 My o rg ani ze r d isp l ay s the m e ss ag e “W ai ti n g f or sen d er” when it ’s near my co mp u ter’s in frared port. ■ Your computer’s infrar ed port may be se t to se a rc h aut o m at i c al l y fo r the presence of other infrared devices. Do the f ol lowing to tu r n off this op t ion: 1. In the Windo ws ta[...]

Page 21 0 Freque ntly Asked Q uestio ns Beaming probl ems Rechar ging prob lems Problem So lu tio n I cann ot beam d ata to anothe r Palm C omp u ting p latf orm ha ndh el d. ■ Confi r m that your or ganiz er and the other Palm o rganizer ar e between ten centimeters (appr oximately 4") and one meter (approximat ely 39 ") apar t, and th[...]

App endix B Page 211 Passw ord problems Problem Sol uti on I forgot t he password, and my orga n ize r is n ot loc ked. You can u s e Se cu r ity to del e te the pa s sw o rd , b ut y o u r or ga n i z er d e le t e s a l l entrie s marked as private. However , if y ou perform a H otSync operation bef or e you delete t he password: the H otSync pro[...]

Page 21 2 Freque ntly Asked Q uestio ns Te chnical support If, after reviewing the sources listed at the beg inning of this appendix, you c annot solve your p rob lem, con ta c t y our regi onal t echn ical support offic e by e-mail, ph o ne, or fax . Before requesting support, please experiment a bit to reproduce and isolate t h e pro bl em . When[...]

App endix C Page 213 App endix C Crea ting a Cust om Ex pense R epor t This section explain s how to modify existing Expense appli cat ion tem p la tes and how to crea te your own cu stom expen se repor t tem plate s f or us e with the Expense ap plica tion. Not e: This section ass um es that you are familia r with Micr osof t Exc el or a similar s[...]

Pa g e 214 Cre a t in g a Cu st om E xp en se R e po rt Cu sto miz ing e xisti ng sa mple te mp late s Four sam p le E xpense Rep or t temp la tes come wi th Palm Deskt op software. T hese templates are stored in the T emplate folder (which is in the same folder as the P al m Desktop so ftware ap plicat ion). If the l ayout of one (o r m ore) of th[...]

App endix C Page 215 4. From the F il e m enu, c hoose Save A s. 5. Clic k the Sav e as t ype dro p-down li st and choose Template ( *.xlt). 6. Navi gate to the Tem plate f ol der (i n the Pal m D e sk top softwa re dir ect ory) . Not e: If you do not need to change the Mapt a ble.xls file, save the templ ate file w ith it s origi nal fi le name (e[...]

Pa g e 216 Cre a t in g a Cu st om E xp en se R e po rt Sections A Section is an area of th e repor t that has common formatt in g. It is co mm o n for an Ex pe n se re p o rt to hav e m or e tha n one S e ct io n . F o r example, the following sample Expense Report named Sample3.xlt cont ains seve ra l S ect ions. Becau se y our E x p e n se data [...]

App endix C Page 217 An al yzing your custom Expe nse Report If you already have a custom Excel expense repo rt, you can use it with a m o difie d ma pp ing ta ble . H o wev er, be fo re y ou can cr eat e a Maptable.xls file that correspond s to your custom Ex pens e Report, you m ust fi rst analyze t he c haracter isti c s of your re port . Perf o[...]

Pa g e 218 Cre a t in g a Cu st om E xp en se R e po rt Progr amming the mappi ng table Once y ou hav e a n a l yze d the compo nent s of your cus tom Expen se Report, you can program the mapping table to f ill the report wit h data fr om th e o r ga n i z e r . To progr am a new cus tom mapp i ng table : 1. Open a copy of the Ma p tab l e.xls fil [...]

App endix C Page 219 5. Scroll d ow n t o a bl an k area of the Maptable. xls file (below th e rows used for Sample4.xlt ), a nd clic k on a row number to select a blan k ro w. 6. From the Edit me nu, ch oose Paste . A copy of the rows y ou selec ted in step 3 is p asted into the M aptab le.xls f ile. 7. Name the t able. In the cell immediately to [...]

Pa g e 220 Cre a t in g a Cu st om E xp en se R e po rt 10. Defin e the d imensions of the Se ction. T he d im e ns ion s of th e S e ct i o n appear in the green c olumns (10–13 ). 11. De fine the Date s and Inte rvals . Th e da t e s a n d i n t e rv al s b e tw e e n da te s appears in the light blue columns (14–1 7). In t he Date cell, ente[...]

App endix C Page 221 12. Define w h ether th e Section is in list f ormat. This sett i ng appears in the light purple columns (18–19). If the S ection w ill present the da ta in a lis t fo rmat, e nter the wo rd “yes”. Otherwise, ente r the word “no”. The following diagram shows data presented in a list format: Only if your section is in [...]

Pa g e 222 Cre a t in g a Cu st om E xp en se R e po rt 16. Repeat steps 9 through 15 for each Section that you have defined for your cu stom Expense Report. 17. Ma p Expen se Report O ptions di alog ( magenta section ). T h e Expense Rep ort O ption s dialo g h as five f ields whe re you can fill in da ta f or the header on your expense report. Us[...]

App endix D Page 223 App endix D Non-ASC II C har acters fo r Log i n Sc ri pts The fol lowin g in f o rmati on e nables you to crea te cust om logi n scr i pt s that r equire non-ASCII c h aracters. It i s provided for ad vanced users who understan d th e use an d requi rements of s u ch c haracte rs in a cus tom logi n scr ipt. Us e of ^c har You[...]

Pa g e 224 No n -AS C I I Ch ar ac ter s fo r L o gi n Sc ri pt s Liter a l cha racter s The back slash ( ) char ac ter defi nes that the nex t ch arac ter is tran smitted as a liter al chara c ter, and i s not subj ect t o any spec ial process i n g ordin ari l y ass ociated wit h that character . Ex amp les : ^ Includes a c a ret as part of th[...]

Page 22 5 Product Regulatory Information FCC Statement This d evice c ompli es with p art 15 of the FCC ru les. Operatio n is sub ject to the fo llowi ng two c ond itions: (1) This de vi ce may not cause h arm ful interf e rence , and (2 ) this de vice must accept any interference received, i ncl uding interference that may cause undesired opera ti[...]

Pag e 226 Canadian ICES-003 St atement This Class B digital apparatus meets all requirements of the Canadian Interferenc e- Causi ng Equipment Regulations. Cet appareil numér iq u e de la cla sse B respect e toutes les exi gences d u R égl ement su r l e maté riel b rouilleur du C anada . CE Compliance St atement This prod u ct was te s te d b y[...]

Page 22 7 Varoitus Paristo v oi rä jähtää , jos se o n vir heellisesti ase nnettu. Vaihda pari sto ai noastaan valm- istaj an su osittelem aan tyypp iin. Hävitä käytet ty parist o va lmistaj an o hjeiden muka ises- ti. Ad vars el Eksplosjo n sfa r e ved feilaktig ski fte av b atter i. Benytt s a mme ba tteritype eller en ti ls- varende type [...]

Pag e 228[...]

Index Page 2 29 Index A ABA (Address Book archive file) 37 AC adapte r f or rechar ging batter y 11 Acce nted c haracters G r af fi t i wr it i ng 34 onscreen ke yboard 3 6 Add-on applications 42–45 Address Book *If Fo und C a l l * ent r y 89 adding c ustom fields 92 archive files (.aba) 37 business card fo r beaming 139 categ o riz i ng reco rd[...]

Pag e 230 Inde x Business card for beaming 139 Buttons p references 166 C Calc ula tor butt o ns e xplaine d 101 memory 10 1 ope ni ng 54 overview 53 recen t calcu l ations 5 3, 101 Cali bration 15, 168, 202 Call Waiting, disabling 15 6, 179 Calling card , u sing in phone settings 156, 180 Capital letters (Graffiti writ ing) 31 Caring fo r t h e or[...]

Index Page 2 31 fields in Address Book 92 Cu st omizi ng. See Preferen ces Cut ti ng text 56 Cycli ng t hrough view s 50, 51, 5 2, 53 D Da ta en try. See Enter ing data Date Book adding Address Book data to records 67 Agenda view 85 alar m 78 archi v e files ( . db a) 37 changing event time 7 8 ch angin g e vent to u ntim ed 7 7 condu it f or sync [...]

Pag e 232 Inde x E Editing records 55– 57 unsent e-mail 126 E-mail a ddresses in Address Book 89, 91 looki ng up 122 –123 E-mail items. See Mail Entering data 21–24 importing from other applications 37–38 problems w it h 202 using Graf fiti w riting 27–36 using the c o mput er keyb oard 37 using t he o nsc reen k eyboard 36 Entries. See A[...]

Index Page 2 33 online Help 57, 166 problems using 202 punctu ation marks 32 ShortCut s for enter i ng dat a 35, 190–191 symbols 33 tip s 29 writ i ng 27–36 writing area 7, 28 H Hard reset 196 Header infor mation (e-mai l) 119 , 121 Help G r af fi t i 57 online tips 20 Hiding records 70 High Priority e-mail filter 136 HotSync buttons preferenc [...]

Pag e 234 Inde x K Ke ybo ar d comput er 37 onscre e n 16, 36, 167 L Letters font st yl e 73 G raf fit i 27 , 30 onscreen keyb o ard 36 List, in Applications Launcher 40 Lithium-ion b a ttery 11 Lo ckin g the or gani zer with a pass word 47–48, 167, 189 Login s cript s 1 84–187, 2 23 Looking up Address Book data t o a d d t o o th er r eco rd s[...]

Index Page 2 35 ch oosin g 1 9 command equivalents (Graffiti writing) 1 9 comm and t o ol bar 20 Date Book 86 Edit menu 56–57 Expens e 112 Mail 138 Memo Pad 99 , 102 menu ba r 16, 1 9 Network Preferen ces 187 To Do List 97 Mi cro sof t Excel, transfer ring Ex pense data to 108 –112 Exchan ge 116 O utlook , co nnec tin g to 14 , 20 4 Windows 95,[...]

Pag e 236 Inde x Pick li sts 16 PIM (p erso nal informati on manager) using HotSync M anager with 4 5 using with or ganiz er 14 Se e al so Desktop software Plu g-in appl icat ions 187 Por ts IR on handheld 148 simulated f o r infrar ed comm unic ation 1 50 Se e al so Seria l por t Pow er butto n 6 PPP 1 81 PRC (applicat ion file extension) 4 3, 187[...]

Index Page 2 37 lo cati on of re set butt on 9, 195 soft r eset 195 Retrieving e-mail. See Filters for e-mail S Savin g data 39, 55, 57 draft e-mail 127 Scheduli ng events 74–78 Screen bla nk 201 cal ibratin g 15, 168 car i ng fo r 193 touchi ng wit h your finger 7 Scr o ll bar 17 butt on 7 Sea rching. See Finding Sec onda ry DNS 183 Sec uri ty 4[...]

Pag e 238 Inde x entry. S ee Ent eri ng data files, importing data from 37 font s fo r 7 3 selecting a ll 5 7 Thousands se parator 169 Time alar m sett ing 78 bars in Date Bo ok 86 format 169 setting cur rent 25 setting event 74 start and end for Date Book Day vi e w 87 Ti ps , on line 20 To Do List adding Address Book dat a to records 67 archive f[...]