Palm T2 manual

Handbook for Pa l m ™ T ungsten ™ T2 Handheld[...]

Copyright © 1998–2003 Palm, Inc. All rights reserved. Graf fiti, HotSync, MultiMa il, PalmModem, Palm OS, and the Palm logo are register ed trademarks of Pa lm, Inc. Palm, Palm Powered, T ungsten, and V ersaMail are trademarks of Palm, Inc. Palm, Inc. uses the Bluetoot h trademark under express license fr om Bluetooth SIG, Inc., U.S.A. All other[...]

iii About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Chapter 1: Setting Up Your Palm™ Tungsten™ T2 Handheld . . . . . . . . . . . 3 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Windows c[...]

Contents iv Capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Graffiti 2 numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Punctuation marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Contents v Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Contents vi Working in Week View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Working in Month View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Working in Agenda View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Spotting event[...]

Contents vii Chapter 12: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Reviewing notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Contents viii Sending and receiving messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161 Viewing messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 Working with draft messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16[...]

Contents ix Creating and sending new e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229 Working with URLs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Working with attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Deleting messages[...]

Contents x Using Voice Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315 V Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315[...]

Contents xi Changing your home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335 Changing how images are downloaded . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336 Changing link colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337 Enabling or disabling au[...]

Contents xii Preparing your handheld for a Bluetooth HotSync operation . . . . . . . . . 371 Performing a Bluetooth HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . 372 Conducting network HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 372 Connecting to your company’s dial-in server . . . . . . . . [...]

Contents xiii Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 445 Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 445 Appendix B: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . 449 Software installati[...]

Contents xiv[...]

1 About This Book Congratulations on your pur chase of a Palm™ T ungsten™ T2 handheld. This handbook is designed to qu ickly fami liarize you with yo ur handheld. It describes all you need to know about how to use yo ur handheld and the applications that come with it. It guides you thr ough: ■ Locating all the part s of your handheld ■ V ie[...]

About This Boo k 2[...]

3 CHAPTER 1 Setting Up Y our P alm ™ T ungsten ™ T2 Handheld Y our new Palm™ T ungsten™ T2 handheld enables you to do the following : ■ Access your data and view or look up information with one hand, using the navigator. ■ Capture thoug hts while you’re on the go, with the voice recor der . ■ Exchange data with other Bluetooth™ de[...]

Chapter 1 Set ting Up Y o ur P alm ™ T u ngsten™ T2 Handhe ld 4 System requirements T o install and operate Palm™ Desktop soft ware, your computer sys tem must meet the re quirements described in this section. Minimum requirements: W indows computers The minimum r equirements for W indows computers ar e as follows: ■ IBM-compatible Pentium-[...]

Step 1: Connect the HotSync cradle/cab le to the computer 5 ■ CD -R O M or D VD - RO M d r i ve (y o u c a n al so d ow n lo a d P a lm D es k to p so f tw a re from ww w.palm.com/intl ). ■ Mouse ■ One available USB port or serial port (s erial cradle/cable sold separately and compatible with Mac OS 9 only) Internet access requirements The re[...]

Chapter 1 Set ting Up Y o ur P alm ™ T u ngsten™ T2 Handhe ld 6 e. W indows NT users cannot use a USB cradle/cable and port. Y ou must use a cradle with a serial port connection (sold separately). Step 2: Charge y our handheld a. Place your handheld in the cradle/cable for at least two hours for an initial charge. Y our handheld’s ind icator [...]

Step 4: Install soft ware 7 c. Hold the stylus like you would a pen or penc il, and use it to follow the onscreen directions. Step 4: Install software a. Insert the Desktop Softwar e CD-ROM into your computer ’s CD-ROM drive. b. Windows: Follow the onscr een instructions which guide you through installing Palm Desktop softwar e and entering your [...]

Chapter 1 Set ting Up Y o ur P alm ™ T u ngsten™ T2 Handhe ld 8 Step 5: P erform a HotSync operation Step 6: Register y our handheld Windows: When the first HotSync operation is comple te, the installer displays screens where you can select product r egis tration options. Afte r you complete these scr eens, the Congratu lations! screen appears [...]

9 CHAPTER 2 Exploring Y our Handheld Y our Palm™ T ungsten™ T2 handheld can he lp you stay organized, on time, and up-to-date with daily tasks while you ar e away fr om your desk. Use your new handheld to do the f ollowing: ■ Enter your schedule in Date Book. ■ Keep all your contact names, addresse s, and phone numbers in Addr ess Book. ■[...]

Chapter 2 Explorin g Y our Handheld 10 requir ed, sold separately), and access pr oduc tivity tools. This additional softwar e enables you to use your handheld to do the following: ■ Chat and collaborate with friends and co-workers who have Bluetooth devices. ■ Play MP3 audio files (expansion card requir ed, sold separately). NO TE T o install [...]

Locating ha ndheld components 11 T o close your handheld: ■ Slide the bottom portion of yo ur handheld toward the screen. Locating front panel controls Screen Graffiti ® 2 writing area Application bu tt ons Navigator Headphone jac k Date Book Address Book To D o L i s t Note Pad Vo i c e M e m o application bu tton S pea k er Microphone[...]

Chapter 2 Explorin g Y our Handheld 12 Locating top panel components Navigat or Enables you to select and display recor ds on your handheld scree n. See “Using the navigator” later in this chapter for additional information, and look for tips throughout this handbook. Application b utt ons Activates the individual ha ndheld applications that co[...]

Locating ha ndheld components 13 Adjusting screen brightness If lighting conditions make it difficult for you to see the informat ion on your handheld, you ca n adjust the brightness of the scr een backlight. T o adjust the brightn ess of the backlight: 1. T ap the Brightness icon in the upper -righ t corner of the Graf fi ti 2 writing ar ea. TIP Y[...]

Chapter 2 Explorin g Y our Handheld 14 Locating back panel components Re s et b u tto n Resets your handheld. Under normal use, you should not have to use the r eset button. See “Resetting your ha ndheld” in Appendix A for information about when and how t o use the re set button. Attac h points Enable you to connect optional accessories to your[...]

Using the protecti ve cover 15 Using the protective co ver The cover pr otects your handheld scre en wh en it is not in use. When the cover is on, you can still view information on your handheld and use t he navigator to navigate through your da ta and ac complish tasks. T o remove the cover: 1. Gently lift one of the cove r tabs from the side of y[...]

Chapter 2 Explorin g Y our Handheld 16 Adding an expansion card An expansion car d (sold separately ) increa se s the variety of tasks you can do and the amount of space you have to stor e softwar e and data on your handheld. T o insert a card: 1. Insert the car d into the expansion slot with the lab el side facing the display . 2. Push lightly aga[...]

T apping an d typing 17 T apping and typing Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld scr een is the ba sic action you use to get things done on your handheld. The first time you star t your han dheld, the setup instructions appear on the scr een. These instructions include a calibr[...]

Chapter 2 Explorin g Y our Handheld 18 Elements of the handheld interface Ther e are many common elements in the handheld interface. These elements ar e described in this section. Menu bar Use the menu bar to acce ss a set of application-specific commands. Not all applications have a menu bar . Icons T ap the icons to open applications , menus , an[...]

T apping an d typing 19 Displaying online tips Many of the dialog boxes that appear on your handheld contain an online T ips icon in the upper- right cor ner . Online tips an ticipate questions you might have in a dialog box, pr ovide shortcuts for using th e dialog box, or give you other useful information. Chec k box T ap a check box to select or[...]

Chapter 2 Explorin g Y our Handheld 20 T o display an online tip: 1. T ap the T ips icon . 2. After you review the tip, tap Done. Using the navigator When you work with most applications, th e navigator on the front panel of your handheld makes it easy for you to naviga te among and select your entries. Y ou can use the navigator to perform tas ks [...]

T apping an d typing 21 T o navigate in dialog boxes: ■ While a pick list is open, press Up or Down on the navigator to highlight an item, and then pr ess Select on the navigator to sele ct the item. ■ Press Select on the navigator to close a dialog. – If the re is only one button, pr essing Select activates that button. – If ther e are two[...]

Chapter 2 Explorin g Y our Handheld 22[...]

23 CHAPTER 3 Entering Data on Y our Handheld This chapter explains seve ral ways to enter data on your handheld, and it covers the following topics: ■ Using the onscreen keyboar d ■ Using Graffiti ® 2 writing ■ Beaming data between devices with infrar ed (IR) ports ■ Sending data between devices ■ Entering or import ing data in Palm™ D[...]

Chapter 3 Enteri ng Data on Y our Handheld 24 4. T ap the characters to enter text and numbers. When a keyboard is open, you can tap the ab c, 123, or Int’l boxes to open any of the other keyboards, including the international keyboard. After you finish, tap Done to close the onscr een keyboard and place the text in the re cord. Using Graffiti 2 [...]

Using Graffiti 2 wr iting to enter data 25 ■ The heavy dot on each s hape shows where to begin th e stroke. Certain characters have similar shapes but dif ferent beginning and end points. Always begin the stroke at the he avy dot. (Y ou sh ould not create the heavy dot; it is there only to show you where to begin the stroke.) ■ Graf fiti 2 incl[...]

Chapter 3 Enteri ng Data on Y our Handheld 26 5. Do one of the following: – If you ar e drawing a single str oke charac ter , lift the stylus from the screen at the end of the str oke shape. When you lift the sty lus from the scr een, your handheld r ecognizes your stroke and pr ints the lett er at the insertion point on the screen. – If you ar[...]

Using Graffiti 2 wr iting to enter data 27 Graffiti 2 alphabet The Graf fiti 2 alphabet consis ts of the following letters: TIP A full-screen pen stroke brings up Graf fiti 2 Help on your handheld. S ee “Pen Pref erences” in Chapter 2 2 for deta ils. Dra w let ters on LEFT side of Gr affiti 2 wr iting area Lett er Strok es Lett er Strok es AB C[...]

Chapter 3 Enteri ng Data on Y our Handheld 28 Capital letters Graffiti 2 writing automatically capital ize s the first letter of a new recor d or sentence but you can also wri te additional capital letters. NO TE T o cancel the automatic capitalization of the fi r st lett er of a new record or sentence, draw two Punctua tion Shift strok es befor e [...]

Using Graffiti 2 wr iting to enter data 29 designated side of the Graffiti 2 writing ar ea. Punctuation marks that appear in the the following table must be wr it ten on the left (letter) si de of the Graffiti 2 writing area. Punctuation marks that appear in the follo wing table must be written on the right (number) side of the Graf fiti 2 writing [...]

Chapter 3 Enteri ng Data on Y our Handheld 30 Accented characters When writing letters with accent marks, first w rite the letter stro ke on the left side (or aligned with the division marks for uppe rcase letters) of the Graffiti 2 writing area. Then quickly write the accent stroke on the right side of the Graf fiti 2 writing area. For example, th[...]

Using Graffiti 2 wr iting to enter data 31 When Punctuation Shift is active, an up arr ow symbol appears in the lower - right corner of the handheld s creen. If you accidentally activate Punctuation Shift, another Punctuation Sh ift str oke will cancel it. NO TE Drawing two Punctu ation Shif t strok es also cancels t he automatic capitalization of [...]

Chapter 3 Enteri ng Data on Y our Handheld 32 Graffiti 2 Gestures Gestur es enable you to use editing commands. T o use gestures, draw the following strokes on the left (letter) side of the Graf fiti 2 writing area: Graffiti 2 ShortCuts Graffiti 2 Short Cuts make entering comm only used words or phrases quick and easy . ShortCuts ar e similar to th[...]

Beaming data 33 Full-screen writing area When W riting Area Pr eferences ar e turned on and act ive, you do not have to write in the Graffiti 2 writing ar ea. Y ou can write letters anywhere on the left side of the scree n, or write numbers anywher e on the ri ght side of the scr een. Capital letters are formed in the middle of the screen straddlin[...]

Chapter 3 Enteri ng Data on Y our Handheld 34 Y ou can beam the follow ing information between devices: ■ The recor d currently displayed in Date Book, Addr ess Book, Note Pad, T o Do List, Palm™ Photos, Pa lm™ W eb Browser Pro, or Memo Pad ■ All re cords of the category curr ently di splayed in Addr ess Book, T o Do List, Note Pad, or Memo[...]

Beaming data 35 4. When the Beam Status dialog box appe ars, point the IR port dir ectly at the IR port of the r eceiving devic e. For best results, Palm handhelds should be between 10 centimeters (approximately 4 inche s) and 1 meter (appr oximat ely 39 inches ) apart, and the path between the two handhelds must be clear of obstacles. The beaming [...]

Chapter 3 Enteri ng Data on Y our Handheld 36 3. (Optional) T ap the category pick list an d select a category for the incoming information. Y ou can also cr eate a new category or leave t he information unfiled. 4. Ta p Ye s . Beaming tips ■ Y ou can set the full-scr een pen stro ke to beam the current entry . See “Pen Prefe rences” in Chapt[...]

Using your c omputer keyboard 37 3. Select the Send command from the application. For example, in Address Book, tap the Menu icon, tap Recor d , and then tap Send Addr ess. 4. Select Bluetooth and tap OK. Sending data using e-mail or SMS communication In addition to beam ing da ta, you can also use e-mail or SMS communication to send information to[...]

Chapter 3 Enteri ng Data on Y our Handheld 38 Importing data from a W indows computer Palm Desktop softwar e can import da ta in the following file formats: ■ Comma-delimited (.csv , .txt): Address Book and Memo Pad only ■ T ab-delimited (.tab, .tsv , .txt): Address Book and Memo Pad only ■ CSV (Lotus Organizer 2.x/97 Mapping): Address Book o[...]

Impor ting data 39 See Palm Desktop online Help for more information on impo rting and exporting data. Using File Link The File Link feature enables you to import Address Book and Memo Pad information, such as a company phone list, to your handheld fr om a separate external file on your W indows computer . Y o u can configure the File Link feature [...]

Chapter 3 Enteri ng Data on Y our Handheld 40 8. From the Delimiters pop-up menu, select the appr opriate delimiter . 9. Click OK. 10 . T o add the imported data to your handheld, perform a HotSync operatio n. See Palm Desktop online Help for more information on impo rting and exporting data. Using Note P ad In addition to using Graf fiti 2 charact[...]

41 CHAPTER 4 W orking with Applications This chapter explains how to open and switch between applications on your handheld, how to cha nge application settin gs so they are personalized to your work methods, and how to categorize app lications so you view them in related groups. Opening applications Y ou can use the Applications Launcher to open an[...]

Chapter 4 W orking wi th Applications 42 T o open an application on your handheld: 1. T ap the Home icon . 2. T ap the icon of the application that you want to open. If you have many applications installed on your handheld , tap the scroll bar to see all your applications. Other wa ys to open applications Y ou can also open applications on your han[...]

Switc hing between applica tions 43 T o open an application on an expansion card: ■ Select the icon of the applica tion that you want to open. Switching between applications When working with any application, se lect the Home icon or press an application button on your handheld to switch to another application. Y our handheld automatically saves [...]

Chapter 4 W orking wi th Applications 44 Categorizing applications The category feature enables you to manage the number of application icons that appear onscr een in the Appl ications Launcher . Y ou can assign an application to a category and then display a single category or all your applications. By default, your handheld includes sys tem-defin[...]

Changing the Ap plications Launc her display 45 T o display applicat ions by category: 1. T ap the Home icon . 2. Do one of the following: – T ap the Home icon repe atedly to cycle through all your categories. – T ap the pick list in the upper- right corner of the screen, and select the category you want to display . – Pr ess and hold Select [...]

Chapter 4 W orking wi th Applications 46 Cop ying applications to or from an expansion card Y ou can copy applicatio ns from your handheld to an expansion card, or from an expansion card to your handheld. T o copy an application to an expansion card: 1. T ap the Home icon . 2. Ta p t h e M e n u i c o n . 3. Select Copy on the App menu. 4. T ap the[...]

Selecting copy set tings 47 3. Select Copy on the App menu. 4. T ap the Copy From pick list and select the card name. 5. T ap the Copy T o pick list and select Handheld. 6. T ap the application you want to copy . 7. Ta p C o p y. 8. Ta p D o n e . Y ou can also beam applications from expa nsion cards to your handheld or send applications from expan[...]

Chapter 4 W orking wi th Applications 48 6. T ap the Copy Application Only check box to select it if you want to copy only the application files. Leave it deselected if you want to copy both the application file and its associated data file(s). 7. Ta p O K . NO TE The Sor t By set ting is in ef fect eac h time you use the copy feat ure. Eac h time [...]

Using menus 49 Choosing a menu The menus and menu commands that a re av ailable depend on the application that is currently open. Also, the menus an d menu commands vary depending on which part of the application you’r e currently us ing. For example, in Memo Pad, the menus ar e differ ent for the Memo list screen and the Memo recor d screen. T o[...]

Chapter 4 W orking wi th Applications 50 The Command toolbar displays context-se nsitive menu comman ds for the active scree n. For example, if text is selected , the menu icons displayed may be Undo, Cut, Copy , and Paste. T ap an icon to select the command , or immediately write the corr esponding command letter for an appr opriate command in the[...]

P erfor ming common tasks 51 T o create a record: 1. Select the application in which you want to cr eate a recor d. 2. Ta p N e w. 3. In Date Book only: Se lect start and end times for yo ur appointment, and tap OK. 4. Enter text for the r ecord. 5. (Optional) T ap Details to select attribut es for the recor d. (In Note Pad the Details command is l[...]

Chapter 4 W orking wi th Applications 52 T o select text i n an application: 1. T ap the beginn ing of the text that you want to select. 2. Drag the stylus over the text to highlight it (in yellow). NO TE Y ou can also double-tap to select a word, or triple-tap t o select a line of text. Y ou can also drag across the text to select additiona l word[...]

P erfor ming common tasks 53 T o Do List: Delete Item Note P ad: Delete Note V oice Memo: Delete V Memo P alm Photos: Delete Photo Memo P ad: Delete Memo Expense: Delete Item In SMS, the delete command is available whe n you have a message open. In Palm W eb Browser Pr o, the delete command is available fr om the V iew Saved Pages dialog box. A con[...]

Chapter 4 W orking wi th Applications 54 Purging records Over time, as you use Date Book, T o Do List, and Expense, you’ll accumulate recor ds in these applications that have outlived their usefulness. For example, events that occurred months ago r emain in the Date Book, and T o Do List items that you marked as completed remain in the list, as d[...]

P erfor ming common tasks 55 Categorizing records Y ou can categori ze recor ds in the Addr ess Bo ok, T o Do List, Note Pad, V oice Memo, Memo Pad, and Expense applicatio ns so that they are gr ouped logically into categories and a re easy to review . In Palm Photos , categories are called albums . As we refer to categories thr oughout this se cti[...]

Chapter 4 W orking wi th Applications 56 T o move a record into a category: 1. Select the r ecord you want to categorize. 2. In Address Book only: T ap Edit. 3. T ap Details. 4. T ap the Category pick list to display t he list of available categories. 5. Select the category for the record. 6. Ta p O K . NO TE In Address Book, Note P ad, V oice Memo[...]

P erfor ming common tasks 57 T o define a new category: 1. T ap the category pick list in the upper - right corner of the scr een or list. 2. Select Edit Categories. 3. Ta p N e w. 4. Enter the name of the new category , and the n tap OK. 5. Ta p O K . Y ou can assign any of your r ecords to the new category . T o rename a c ategory: 1. T ap the ca[...]

Chapter 4 W orking wi th Applications 58 3. Select the category that y ou want to rena me, and then tap Rename. 4. Enter the new name for the category , and then tap OK. 5. Ta p O K . TIP Y ou can group the records w ithin two or more categories into one category by giving the categories the same name. F or example, if you c hange the name of the P[...]

P erfor ming common tasks 59 Looking up Address Book records In Address Book you can use the Look Up li ne with the stylus or navigator t o look up and quickly scroll to any of your Address Book entries. T o look up an Address Book record with the navigator: 1. From the Address list scr een, press Righ t on the navigator to display the Quick Look U[...]

Chapter 4 W orking wi th Applications 60 T o look up an Address Book record with the stylus: 1. From the Address list scr een, enter the first lette r of the name you want to find. The list scrolls to the firs t entry that begins with that letter . If you write another letter , the list scrolls to the fi rst entry that starts with those two letters[...]

P erfor ming common tasks 61 3. Ta p O K . Find sear ches for the text in all recor ds and all notes. As your handheld sear ches for the text , you can tap Stop at any time. Y ou may want to do this if the entry you want ap pears befor e your handheld finishes the search. T o continue the search af ter you tap Stop, tap Find Mor e. 4. T ap the text[...]

Chapter 4 W orking wi th Applications 62 The name you selected, along with the info rmation associated with it, is pasted into the r ecord you selected in step 1. Using Graffiti 2 comm ands with Phone Lookup W rite the Graffiti 2 C ommand stroke “/L” to activate the Phone Lookup feature. Y ou can also activate it in the following circumstances:[...]

P erfor ming common tasks 63 3. Ta p W h o . 4. Ta p L o o k u p . The Attendees Lookup scr een displays al l the names in your Address Book that have data in the Company field. 5. Select the name you want to add, and then tap Add. The name appear s in the Atte ndees screen. 6. Repeat steps 4 and 5 to add more nam es. 7. Ta p D o n e . 8. Ta p O K [...]

Chapter 4 W orking wi th Applications 64 3. Select Options, and then select Prefer ences. 4. Do one of the following: Address Book: T ap th e setting you want. Note P ad: T ap the Sort by pick list and se lect Alphabetic, Date, or Manual. V oice Memo: T ap the Sort by pick list and sele ct Date, Alphabetic, Duration, or Manual. Memo P ad: T ap the [...]

P erfor ming common tasks 65 Attaching notes In Address Book, Date Book, T o Do List, Palm Photos, and Expense, you can atta ch a note to a r ecord . A note can be up to seve ral thousand characters long. For example, for an appointment in Date Book, you can attach a note with directions to the location. T o attach a note to a record: 1. Display th[...]

Chapter 4 W orking wi th Applications 66 Choosing fonts In many applications, you can change the fo nt sty le to make text easier to read. Y ou can choose small, small bold, large, or la rge bold fonts in each application that enables you to change the font style. T o change the font style: 1. Open an application. 2. T ap the Menu icon . 3. Select [...]

P erfor ming common tasks 67 Receiving alerts Y ou can r eceive alerts on your handheld an d in Palm Desktop softwar e. Receiving alerts on y our handheld When you use certain applica tion settings, your handheld can a lert you to any of the following: ■ An appointment set in Date Book ■ A note created in Note Pad ■ A voice memo created in V [...]

Chapter 4 W orking wi th Applications 68 Receiving alerts from P alm Desktop software Y ou can also set an option to receive Date Book event alerts from Palm Desktop software. The featur e is disa bled by default, so you mu st enable it within Palm Desktop softwar e. T o enable an event alert from Palm Desktop software: 1. Double-click the Palm Des[...]

Installing and remo ving applications 69 ■ Audio files, including MP3 (requir es th e audio application from the Softwar e Essentials CD-ROM, and audio files must resi d e o n a n ex p a ns ion card which is sold separately) NO TE T o install some softw are, you may need to download files from the Internet to your computer . Chec k the Sof tware [...]

Chapter 4 W orking wi th Applications 70 3. Drag and drop the file(s) or folder on to the Palm Quick Install icon on the W indows desktop. Palm Quick Install displays a confirmation dialog box that shows whether th e files will be installed on your handheld or on an expansion car d, and you can choose the user name to which the files will be instal[...]

Installing and remo ving applications 71 4. Drag and dr op the file(s) or folder onto the handheld or expansion card file list. If a No symbol appears when you attempt to drag a file onto a file list, that file is not supported on that destination. The status bar shows the number of files sele cted and their total size. Ho wever , since some file t[...]

Chapter 4 W orking wi th Applications 72 7. If you need to change the destination of the application you are installing, drag the files to move applications between th e handheld and expansion card file list. The status bar shows the number of files sele cted and their total size. Ho wever , since some file types ar e compre ssed during synchroniz [...]

Installing and remo ving applications 73 ■ T o install files in a differ ent location, st art Palm Quick Insta ll and drag the files to a dif ferent file list. ■ Y ou can also ac cess the Pa lm Quick Install window by clicking Quick Install on the Palm Desktop Launch bar . Installing applications an d files on a Mac computer The Install T ool m[...]

Chapter 4 W orking wi th Applications 74 5. Click Add T o List. If the file you want to ins tall is not listed in the dialog box, go to the folder to which you copied the file. Most handheld application files have the extension PRC or PDB. 6. Select the application(s) you want to install. 7. Click Add File to add the selected applica tion to the In[...]

Installing and remo ving applications 75 Removing applications If you run out of memory or d ecide that you no longer need an application you installed, you can remove applications fr om your handheld or fr om an expansion card. From your handheld, you can remove only add-on applicati ons, patches, and extensions that you install; you cannot r e mo[...]

Chapter 4 W orking wi th Applications 76 IMPORT ANT If you remove P alm Desktop sof tware, you also remo ve the HotSync Manager sync hronization softw are and can no longer sync hronize with your computer . If you want to sync hronize data with another personal information manager (PIM), you nee d to install HotSync Manager fr om the Desktop Sof tw[...]

77 CHAPTER 5 Using Address Book Addres s Book enables you to keep names, addr esses, phone numbers, and other information about your personal or business contacts. Use Addr ess Book to do the following: ■ Quickly look up or enter names, ad dresse s, phone numbers, and other information. See “Finding information” in Chapter 4 for details. ■ [...]

Chapter 5 Using Address Book 78 TIP Press th e Address Book application but ton repeatedly to cycle through the categories in whic h you have records. Y ou can also press an d hold the Address Book application but ton to instan tly beam your bus iness card to another d e v i c e w i t h a n I R por t. The recei ving device must also have an applica[...]

Creating an Address Book entry 79 6. Enter the other information that y o u want to include in this entry . As you enter letters in the T itle, Company , City , and State fields, te xt appears for the first logical match that exists in your Address Book. As you enter mor e letters, a closer match appears. For exam ple, you may already have Sacramen[...]

Chapter 5 Using Address Book 80 3. T ap the pick list next to the label you w ant to change. 4. Select a new label. Changing Address Entry details The Address Entry Deta ils dialog box provides a variety of options th at you can associate with an entry . T o open the Address En try Details dialog box: 1. T ap the entry whose details y ou want to ch[...]

Creating an Address Book entry 81 Making connections from Address Book Y ou can use the entries in y our Address B ook to launch applications that perform tasks such as dialing a phone number or creating an e-mail or SMS message. Some of the applications you can launch ar e included on your handheld, othe rs on the Software Essentials CD-ROM that c[...]

Chapter 5 Using Address Book 82 T o use Quick Connect from the Address list: 1. Highlight the Addr ess entry to which you want to connect. 2. Ta p t h e M e n u i c o n . 3. Select Connect on the Recor d menu. 4. Select the method you w ant to use to connect. Quick Connect initiates the r elated ta sk. For example, if you tap a phone number , Quick[...]

Creating an Address Book entry 83 TIP Y ou can also configure whic h application opens when you tap a specific Address record field, an d whether to add a prefix to all ph one numbers. See “Quic k Connect” earlier in this c hapter to learn how to configure these set tings. T o make a connection with T ap-to-Connect: 1. Open the Addres s entry t[...]

Chapter 5 Using Address Book 84 Record menus Duplicate Add res s Makes a copy of the current r eco rd and displays the copy in Address Edit so you can make changes to the copied r ecord. The copy has the same category and attached notes as the origin al rec o rd . Connect Opens the Quick Connect dialog box, wher e you can choose which application y[...]

Creating an Address Book entry 85 Options menus Pr ef er ences Opens a dialog box where yo u can choose Address Book display options. Remember last ca tegory . Determines how Address Book appears when you return to it fr om another application. If you select this ch eck box, Addr ess Book shows the last category you selected. If you deselect it, Ad[...]

Chapter 5 Using Address Book 86[...]

87 CHAPTER 6 Using Calculator Calculator enables you to per form bas ic calc ulations. Use Calculator to do the following: ■ Perform addition, subtraction, multip lication, division, and square r oot operations. ■ Store and r etrie ve values. ■ Display the last series of calculations, wh ich is useful for confirming a series of “chain” ca[...]

Chapter 6 Using Calculator 88 V iewing Recent Calculations The Recent Calculations command enables you to r eview the last series of calculations and is particu larly useful for confirming a series of “chain” calculations. T o display recent calculations: 1. Ta p t h e M e n u i c o n . 2. Select Options, and then select Recent Calculations. 3.[...]

Using Calculator menus 89 Using Calculator menus The Calculator menu is shown h e re f o r yo u r re f e ren c e , an d Ca l c u la t o r f e at u re s th a t are not explained elsewhere in this book ar e described here. See “Using menus” in Chapter 4 for information about choosing menu commands. Options menu About Calculator Shows version info[...]

Chapter 6 Using Calculator 90[...]

91 CHAPTER 7 Using Card Info Card Info enables you to r eview ge neral information about an expansion card. Use Car d Info to do the following: ■ Review card contents. ■ Rename a card. ■ Format a card. Revie wing Card Information Y ou can view the car d name, type, availa ble storage space, and a summ ary of its contents. T o review Card Info[...]

Chapter 7 Using Card Info 92 Renaming a card The expansion car d name appears in the Categ ory pick list and in other lists that enable you to choose where to stor e inform ation on your handheld. Y ou can assign a name to each expansion car d that indicates its contents. T o rename a c ard: 1. T ap the Home icon . 2. Ta p t h e C a r d I n f o i c[...]

Managing expa nsion cards 93 Managing expansion cards ■ When writing data to an expansion card , wait for your handheld to complete the operation before removing the car d from the s lot. This prevents data corruption or accidental da mage to the expansion car d. ■ Y ou can install applications to an expans ion card after performing an initial [...]

Chapter 7 Using Card Info 94[...]

95 CHAPTER 8 Using Date Book Date Book enables you to quickly and ea sily schedule appointments or any kind of activity associated with a time and date. Use Date Book to do the following: ■ Display an agenda showin g appointments, untimed event s, and your T o Do items for the day . ■ Enter a description of your appointment, and assign it to a [...]

Chapter 8 Using Date Book 96 Scheduling an ev ent A recor d in Date Book is called an event . An event can be any kind of activity that you associate with a day . Y ou can enter a new event on any of the available time lines. When you schedule an event, its de scription appears on the time line, and its duration is automatically s et to one hour . [...]

Sc heduling an event 97 TIP Y ou can also use the Graf fiti ® 2 writing area to open the S et Time dialog box. Make sure that no event is selected, a nd then on the number side of the Graffiti 2 writin g area, write a number for the star t time of the event. 4. Do one of the following: – T ap the time columns on the right side of the Se t T ime [...]

Chapter 8 Using Date Book 98 – Pr ess Up or Down on the navigato r to scr oll within the current day . – T ap Go T o at the bottom of the scr een to open the Go to Date dialog box. Select a date by tapping a year , month, and day in the calendar . 2. After you locate the date, follow the steps fo r scheduling an event for the current day . T o [...]

Selectin g an event 99 4. Enter a description of the event. 5. T ap a blank area on the scr een to deselect the untimed event. If you cr eate an event and de cide later that there is no particular start or end time, you can easily change it to an untimed ev ent. T ap the time of the event in the Date Book scr een, tap No T ime, and then tap OK. TIP[...]

Chapter 8 Using Date Book 10 0 Setting an alarm for an event The Alarm setting enables you to set an alarm for events in your Date Book. Y ou can set an alarm to notify you minutes , hours, or days before an event. The default Alarm setting is 5 minutes be fore the time of the event, but you can change this to any number of minutes, hours, or days.[...]

Sc heduling repeating or continuous even ts 101 – T ap Go T o to open Date Book. Date Book will open and display the event associated with the alarm. Alarm for untimed events: Y ou can set a silent alarm for an untimed event. In th is case the alarm is trigger ed at the specified p e r i o d o f m i n u t e s , h o u r s , o r d a y s b e f o r e[...]

Chapter 8 Using Date Book 10 2 3. T ap the Repeat box to open the Change Repeat dialog box. 4. T ap Day , W eek, Month, or Y ear to set how often the event r epeats. For a continuous event, tap Day . 5. On the Every line, enter a number that corresponds to how often you want the event to repeat For example, if you select Month and e nter the number[...]

Changing the Date Book view 10 3 4. Do one of the following: – T ap Current to delete only the current event item. – T ap Future to delete the curr ent and all future event items and r eset the end date of the r epeating event to the last shown date . – T ap All to delete all occurrences of the repeating event. 5. Ta p O K . Considerations fo[...]

Chapter 8 Using Date Book 10 4 W orking in W eek V iew W eek V iew shows the calendar of your even ts for an entir e week. Y ou can use this view to quickly review your appointmen ts and available time slots. In addition, the graphical display helps you spot over laps and conflicts in your schedule. T o display the W eek V iew: 1. T ap the W eek V [...]

Changing the Date Book view 10 5 Keep the following points in mind: ■ T o reschedule an event, tap and d rag the event to a dif ferent time or day . ■ T ap a blank time on any day to move to that day and select that time for a new event. ■ T ap any day or date that appears at the top of the W eek V i ew to move dir ectly to that day without s[...]

Chapter 8 Using Date Book 10 6 W orking in Agenda V ie w The Agenda V iew shows you your unti med events, appointments, and T o Do items in one scr een. When you tap on an untimed event or appointment in the Agenda V iew , the Day V iew appears so th at you can see mor e detailed information about the event. Y ou can tap the check box next to a T o[...]

Spotting event conflicts 10 7 Spotting ev ent conflicts W ith the ability to define specific start and end times for any event, it’s possible to schedule events that overlap (an event that starts befor e a pr evious event finishes). An event conflict (time overlap) appears in the W eek V iew as overlapping bars. The first event created appears as[...]

Chapter 8 Using Date Book 10 8 Record menu Options menu Display Options Opens the Display Options dialog box wh ere you can change the appearance of Date Book’s Day V iew and control which type of events appear in Month V iew . Purg e Opens a dialog where you can choose which old events to pur ge from your handheld and whether you want to archive[...]

Using Date Book menus 10 9 Preferences Opens the Pr eferences dialog box wher e you can customize Date Book’s default time display and alarm settings . About Date Book Shows version information for Da te Book. Show Time Bars Activates the time bars that appear in the Day V iew . The time bars show the duration of an event and illustrate event con[...]

Chapter 8 Using Date Book 11 0[...]

111 CHAPTER 9 Using P alm ™ Dialer Palm™ Dialer is a fast and simple w a y to use your handheld to dial a telephone number on your mobile phon e. The Palm Dialer also allows you to speed dial fr equently called numb ers and log r ecently called numbers. Dialer is a good way to dial phone number s that are not listed in Addr ess Book. T o dial n[...]

Chapter 9 Usi ng Palm™ Dialer 11 2 Dialing a number Palm Dialer allows you to directly dial a number from your handheld. T o dial a number: 1. T ap the telephone number on the keypad. TIP Y ou can also enter the t elephone number using your onscreen k eyboard or Graf fiti ® 2 writing. 2. Ta p D i a l . The number is dialed and added to the Call [...]

Using speed d ial 11 3 2. T ap Dial again. The number is dialed and added to the Call History list. Y ou are now r eady to communicate over your mobile phone. Using speed dial Speed dialing allows you to quickly dial your most commonly used numbers. Y ou can enter up to 10 numbers into the Speed Dial scr een. Adding a speed dial entry T o add a spe[...]

Chapter 9 Usi ng Palm™ Dialer 11 4 3. Enter a name and telephone number . TIP Y ou can add a number from your P alm Dialer numeric di splay or from other P alm applications b y using the cut and pa ste feature on the Edit menu. 4. Ta p O K . The name appears on the speed dial button. 5. Ta p D o n e . Dialing a speed dial entry T o dial a speed d[...]

Using speed d ial 11 5 2. T ap one of the speed dial buttons. The number is dialed and added to the Call History list. Y ou are now r eady to communicate over your mobile phone. Editing a speed dial entry T o edit a speed dial entry: 1. Ta p S p e e d . 2. Ta p E d i t . TIP Y ou can also go directly to the Edit Entry dialog box by t apping and hol[...]

Chapter 9 Usi ng Palm™ Dialer 11 6 3. Ta p a n e n t r y. 4. Edit the entry and tap OK. Dialing a number from the Call History list Palm Dialer keeps a list of 1 1 of the most recently dialed numbers. If the number is a speed dial entry , the name from the sp eed dial entry appears in the Call History list. Y ou can dia l a number using th e Call[...]

Dialing a nu mber from the Call History list 11 7 2. T ap an entry from the list. 3. Ta p D i a l . The number is dialed and you ar e now ready to communicate ove r your mobile phone. Date and time you called Number (or name if number is a speed dial en try) T ap Done to return to Dialer screen T ap entry to enter number on Dialer screen Ta p D i a[...]

Chapter 9 Usi ng Palm™ Dialer 11 8[...]

11 9 CHAPTER 1 0 Using Expense Expense enables you to keep track of your expenses and then transfer the information to a spreadsheet on your com puter . In Expense you can do the following: ■ Record dates , types of expenses, amount spent, paym ent method, and other details associated with any money that you spend. ■ Assign expense items to cat[...]

Chapter 1 0 Using Expense 120 Adding expense items A recor d in Expense is called an item . Y ou can sort your Expense items into categories or add other in formation that you want to associate with the item. T o add an expense item: 1. Ta p N e w. TIP Y ou can also create a new Expense item by writin g on the number side of the Graf fiti ® 2 writ[...]

Adding expe nse items 121 Changing the date of an Expense item Initially , Expense items appear with th e date on which you enter them. Y ou can change the date associated with any Expe nse item. T o change the date of an Expense item: 1. T ap the Expense i tem you want to change. 2. T ap the date of the selected item. 3. T ap the new da te. Enteri[...]

Chapter 1 0 Using Expense 122 4. Ta p O K . Customizing the Currenc y pick list Y ou can select the currencies and symbols th at appear in the Currency pick list. T o customiz e the Currency pick list: 1. T ap the Currency pick list in the Receipt Details dialog box, and then select Edit currencies. 2. T ap each Currency pick list and select the co[...]

Customizing th e Currency pic k list 123 Changing the default currenc y Y ou can select which currency appears by default when you’re entering Expense items. Y ou can override this setting when entering indivi dual expense items. T o change your default currenc y: 1. Open Expense. 2. T ap the Menu icon . 3. Select Options, and then select Prefer [...]

Chapter 1 0 Using Expense 124 4. Enter the name of the country and the s ymbol that you want to appear in Expense. 5. T ap OK to close the Currency Properties dialog box. 6. Ta p O K . NO TE If you want to use y our custom curre ncy symbol as the default for all Expense items, select the symbol in the Preferences dialog bo x. If you want to use you[...]

W orking wi th Expense data on your computer 125 W orking with Expense data on y our computer After you enter your expenses into the Expense application on your handh eld and perform a HotSync operation, Palm Desktop software enables you to do any of the following on your W indows com puter . See the Palm D esktop software online help for details. [...]

Chapter 1 0 Using Expense 126 Using Expense menus Expense menus ar e shown her e for your refer ence, and Expense featur es that ar e not explained elsewher e in this book are d escribed here. See “Using menus” in Chapter 4 for information about selecting menu commands. Record menu Options menu Pr ef er ences Opens the Prefe rences dialog box w[...]

127 CHAPTER 1 1 Using Memo P ad Memo Pad pr ovides you with a place to take notes that ar e not associated wi t h rec o rd s i n Da t e B oo k , A d d res s B ook, or T o Do List. The number of memos you can stor e depends only on the memory available on your handheld. Use Memo Pad to do the following: ■ Use Graffiti ® 2 characters t o store mem[...]

Chapter 1 1 Using Me mo P ad 128 T o create a new memo: 1. Open Memo Pad. 2. Ta p N e w. TIP In the Memo list screen, you can also begin writing in the G raffiti 2 w riting area to creat e a new memo. The first lett er is automatically capitali zed and begins your new memo. 3. Enter the text you want to appear in th e memo. Use the carriage return [...]

Using Memo Pad menus 129 Using Memo P ad menus Memo Pad menus are shown here for your refer ence, and Memo Pad features that are not explained elsewhere in this book ar e described here. See “Using menus” in Chapter 4 for information about selecting menu commands. The Record and Options menus dif fer depe nding on whether you’re displaying th[...]

Chapter 1 1 Using Me mo P ad 130[...]

131 CHAPTER 1 2 Using Note P ad Note Pad pro vides a place to take no tes in your own handwriting. Y ou can use Note Pad to do everything you mi ght d o with a piece of paper and a pencil. Use Note Pad to do the following: ■ T ake notes, draw a sketch, or write an y kind of message dir ectly on your handheld scr een. Later , you can enter this in[...]

Chapter 12 Using Note Pad 132 Creating a note A recor d in Note Pad is called a note . Y ou can assi gn notes to cat egories an d mark them private as described in Chapter 4 . This section covers how to create a note. T o create a new note: 1. Ta p N e w. 2. W r ite the information directly on t he handheld screen. T ap the pen selector to select a[...]

Reviewing notes 133 Revie wing notes The note title and the date you created the note appe ar in the Note Pad list. If you did not assign a title to your note, the time you cr eated the note appears as the note title. This makes it easy to locate and review your notes. T o review a note: 1. In the Note Pad list, select the not e title. TIP Y ou can[...]

Chapter 12 Using Note Pad 134 3. Ta p C o l o r . 4. T ap Pen, and then tap the co lor of ink you want to use. 5. T ap Paper , and then tap the color of paper you want to use. 6. Ta p O K . Setting an alarm for a note Y ou can set an alarm for a specific time and date to r emind you to follow up on an o t e . T o set an alarm for a note: 1. T ap th[...]

Set ting an alarm for a note 135 7. T ap the hour and minute columns to select the time you want the alarm to occur . 8. Ta p O K . 9. When the alarm goes off and the r eminder message appears onscreen, do one of the following: – T ap OK to permanently dismiss the r eminder and return to the curr ent screen. – T ap Snooze to dismiss the r emind[...]

Chapter 12 Using Note Pad 136 Using Note P ad menus Note Pad menus ar e shown her e for your refer ence, and Note Pad fe atures that ar e not explained elsewher e in this book are d escribed here. See “Using menus” in Chapter 4 for information about selecting menu commands. The Record menu is the same when yo u’r e viewing the Note Pad list a[...]

137 CHAPTER 1 3 Using P alm ™ Photos Palm™ Photos enables you to view an d manage photos on your handheld or on an expansion car d. Use Pa lm Photos to do the following: ■ Locate photos quickly with the Thumbnail an d List views. ■ Orga nize photos into albums. ■ Play a slide show of your photos. ■ Sort photos by name or date. ■ V iew[...]

Chapter 13 Using Palm™ Photos 138 V iewing photos in Thumbnail vie w Thumbnai l view displays miniatur e versions of your photos so that you can see several photos on the screen at the same time. Use t his view to browse thr ough photos or to locate a photo when yo u don’t know t he name of the photo. T o view photos in Thumbnail view: 1. T ap [...]

V iewing photos 139 T o view photos in List view: 1. T ap the List icon . 2. T ap the Album pick list in the upper -righ t corner and select th e album you want to view . 3. T ap the name of th e photo you want to view . TIP Y ou can also browse and select a photo with the nav igator. S ee “Using the naviga tor” in Chapter 2 for details. 4. T a[...]

Chapter 13 Using Palm™ Photos 140 T o adjust the delay between photos during a slide sho w: 1. Ta p t h e M e n u i c o n . 2. Select Options, and then select Prefer ences. 3. T ap the pick list and sele ct the delay interval: 1 second, 2 s econds, 3 seconds, 5 seconds, or 1 minute. 4. Ta p O K . Rotating photos If a photo appears in the wr ong o[...]

Org anizing photos 141 T o review photo information: 1. Ta p t h e M e n u i c o n . 2. Select Photo, and then select Details. 3. T ap the photo for which you want to view information. TIP Y ou can also select a photo with the navigator. P ress Select o n the navigator to insert the highlight, press Up, Down, Right, or Left to highlight a specific [...]

Chapter 13 Using Palm™ Photos 142 Creating an album The process for creating a new photo album is identical to creating a ne w category in your other handheld a pplications. T o create an album: 1. T ap the Album pick list in the upper -right corner . 2. Select Edit Albums. 3. Ta p N e w. 4. Enter a title for the album. 5. Ta p O K . 6. Ta p D o [...]

Org anizing photos 143 2. T ap Organize. Plus signs appear ne xt to the photos that are part of the selected album. 3. T ap any photos you want to add to the curr ent album. A plus sign appears next to each photo you select. 4. T ap any photos you want to remove fr om the curr ent album. The plus signs next to the selected photos disappear . 5. Ta [...]

Chapter 13 Using Palm™ Photos 144 Renaming or deleting an album Y ou can renam e or delete any of the albums that you create. Y ou cannot rename or delete the Unfiled album. For information about r enaming an expansion car d, see “Renaming a ca rd” in Chapt er 7 . When you delete an album, all the photos in that album are reassigne d to the U[...]

Beaming photos 145 3. Select the album yo u want to delete. 4. When the confirmation dialog box appears, tap Delete. 5. Ta p D o n e . Beaming photos The Beam command enables you to beam photos to other device s that are enabled with infrared technology . The receiving de vice must have an application that can display photos. For instructions on be[...]

Chapter 13 Using Palm™ Photos 146 Deleting photos If you no longer want a photo on your handheld or expansion car d, you can delete the photo. T o delete photos : 1. Ta p t h e M e n u i c o n . 2. Select Photo, and then select Delete. 3. T ap the photo(s) you want to dele te. An X sign appears next to the photo(s) you select. TIP Y ou can also s[...]

Using P alm Photos menu s 147 ■ Orga nize your photos and add notes. ■ T ransfer photos to other application s using the Send command or Export command, and import data in popular file formats. For information on working with photos on your Mac com put er , open the Palm folder , open the Documentation folder , and double-click the Photo and Au[...]

Chapter 13 Using Palm™ Photos 148[...]

149 CHAPTER 1 4 Using Phone Link Phone Link helps you configure a conn ection between your handheld and a compatible mobile phone. Y ou can co nnect to a compatible mobile phone using any of the following methods: ■ Bluetooth™ tec hnology: A wireless link that enables you to connect to a Bluetooth mobile phone that is within 10 meters (approxim[...]

Chapter 1 4 Using Ph one Link 150 ■ Ex c hange SMS messages: Use a Global System for Mobile Communications (GSM) phone carrier service to send and receive short text messages. See Chapter 15 for more information . ■ Use P alm™ Dialer to dial n umber s on y our phone: Send telephone numbers from your handheld to your GSM mobile p hone. See Cha[...]

Set ting up a pho ne connection 151 4. T ap the Phone Connection box. The Connection Setu p screen appears. 5. T ap the Manufacturer pick list and select your phone’s manufacturer . 6. T ap the Model pick list and select you r phone model. If your phone model does not appear on the list, you either need to download and install a driver for your p[...]

Chapter 1 4 Using Ph one Link 152 T o configure Bluetooth settin gs for your pho ne connection: 1. Place your phone into the mode where it can accept Bluetooth pairing fr om another device. See the documentation th at came wi th your phone for details. 2. W ait for your handheld to discover your phone. When your handheld discovers a Bluetoot h phon[...]

Set ting up a pho ne connection 153 7. When prom pted, to create a tr usted connection, tap Next. 8. Enter a passkey for this connection on your handheld, and then tap OK. 9. When the Confirmation dialog box appe ars, tap Y es. IMPOR T ANT If you tap No in the Confirmation dialog bo x, the link between your phone and handheld will not work. 10 . Ta[...]

Chapter 1 4 Using Ph one Link 154 T o configure a GPRS high-sp eed wireless data service co nnection for y our phone: 1. After completing step 1 1 in the preced ing pr ocedure, tap Next on the Network Service Setup scr een. If you do not see t he Network Service Setup scr een, tap the Home icon , select the Phone Link icon , and then tap the Networ[...]

Set ting up a pho ne connection 155 6. Ta p N e x t . 7. Ta p D o n e . T o configure a dial-up c onnection: 1. After completing step 1 1 of the “T o configure Bluetooth settings for your phone connection:” procedur e, tap Next on the Network Service Setup scr een. If you do not see t he Network Service Setup scr een, tap the Home icon , select[...]

Chapter 1 4 Using Ph one Link 156 5. T ap the Phone # field and enter the phone number y ou use to connect to your ISP . 6. T ap the Username field and enter the nam e you use when you log into your ISP account. 7. T ap the Pass word box and enter the passw ord for your ISP account. 8. Ta p N e x t . 9. Ta p D o n e . Updating the phone files on y [...]

Using phone conn ections 157 3. Follow the instructions on the scr een and click Next and Back to navigate between the scr eens as you do the following: a. Download phone driver updates fr om the Internet. b. Select your phone’s manufactur er and model. If your phone is not listed, you cannot cr eate a connection to your phone at this time; try r[...]

Chapter 1 4 Using Ph one Link 158 See “Network Pr eferences” in Chapter 22 for i nformation on setting up multipl e network service profiles. T o make an infra red connection: 1. T urn on your handheld an d your mobile phone. 2. Activate th e infrared port on your phone. 3. Align the infrar ed port on your handheld with the infrar ed port on yo[...]

159 CHAPTER 1 5 Using SMS SMS enables you to send and re ceiv e short text me ssa ges using your handheld and a Global System for Mobile Communications (GSM) phone. SMS allows you to do the following: ■ Create SMS messages using Graffiti ® 2 characters or the onscr een keyboard on your handheld rather than your mobile phone keypad. ■ Send and [...]

Chapter 15 Using SMS 160 Using the navigator in SMS Y ou can use the navigator on yo ur handheld to work in SMS. T o navigate in SMS list screens: ■ Pr ess Up or Down on the navigator to scr oll an entir e screen of mes sages. ■ Press and hold Up or Down to scr oll quickly . ■ Press Select to in sert a highligh t. ■ When a message is highli[...]

Send ing and recei ving messages 161 3. T ap the r ecipient’s name, and then tap Add. TIP T o send a message to someone who isn ’ t in your Address Book, enter their mobile phone number on the T o line. 4. Enter the message text. 5. Connect to your phone. See “Setting up a phone connection” in Chapter 14 . 6. T ap Send to send th e message [...]

Chapter 15 Using SMS 162 V iewing messages SMS stores your messages in five dif ferent categories: In the Inbox and Outbox, icons appear next to the message to indicate whether it has been read or sent. In the Inbox, a dditional icons indica te whether the message is incomple te and whether it con tains da ta other than text that r equires another [...]

View ing messages 163 T o view data messages in y our Inbox: 1. T ap the category pick list in the upper -right corner . 2. Ta p I n b o x . 3. T ap the message you want to view . 4. T ap Y es to add the data to the appropriate application, or tap No to view the raw data. T o view messages in your Ou tbox or Archive categories: 1. T ap the category[...]

Chapter 15 Using SMS 164 T o view messages in your T ras h: 1. T ap the category pick list in the upper -right corner . 2. Ta p Tr a s h . 3. T ap the message you want to view . 4. T ap one of the following: W orking with draft messages When you cr eate a messag e, you can save it as a dra ft message. SMS does not send draft messages w hen you tran[...]

Adding a signature to a message 165 4. In the message view , tap Edit. 5. Edit the message. 6. T ap one of the following: Adding a signature to a message A signature is text that appears at the en d of a message. Y ou can define your own personal signatur e and then add it to a message using menu comma nds. T o define a signature: 1. Ta p t h e M e[...]

Chapter 15 Using SMS 166 3. Enter your signature. NO TE T ry to keep your signature brief . If a message, including your signature, exceeds 160 c harac ter s, it is spli t into multiple message s. When the recipient receives the message, it is reassembled in to a single message (provi ded the recipient’ s SMS softw are support s assembl ing multi[...]

Set ting SMS Preferences 167 5. T ap T o to select from a list of recent r e cipients or tap Lookup to select a number from your Address Book. 6. Ta p S e n d . Setting SMS Preferences The SMS Prefer ences screen enables you to customize several of the settings in the SMS application. T o view or change SMS Preferences: 1. T ap the Menu icon . 2. T[...]

Chapter 15 Using SMS 168 4. T ap Details. 5. Change any of the following options: NO TE Outgoing SMS message set tings may depend on the service off ered by your SMS carrier . Delete Af ter T ransf er Indicat es whether data messages are deleted afte r you accept the data in the appropriate application. T o keep data messages after you transfer the[...]

Using SMS menus 169 TIP T o restore all of these options to the original set tings, tap Default. 6. T ap OK to close the Mes sage Details dia log box. 7. Ta p O K . Using SMS menus SMS menus are sh own here for your re ference, and application featur es that ar e not explained elsewher e are described her e. See “Using menus” in Chapter 4 for i[...]

Chapter 15 Using SMS 170 Options menu Phone Lookup Opens the Phone Lookup dialog bo x where you can select a mobile phone number where you want to send a message. Fon t Opens the Font dialog box where you can choose differ ent fonts for the list and message views. About SMS Shows version information for the SMS application. New Message view List vi[...]

171 CHAPTER 1 6 Using T o Do List T o Do List is a convenient place to cr eate reminders an d prioritize the things you need to do. Use T o Do List for the following: ■ Make a quick and convenient list of things to do. ■ Assign a priority level to each task. ■ Assign a due date for any or all of your T o Do List items. ■ Assign T o Do List [...]

Chapter 16 Using T o Do List 172 Creating list items A T o Do List item is a reminder of a task that you must comple te. A recor d in T o Do List is called an item . T o create a T o Do List item: 1. Ta p N e w. 2. Enter the text of the T o Do List item . The text can be longer than one line. 3. T ap anywhere onscreen to deselect t he T o Do List i[...]

Chec king of f a T o Do List item 173 T o set the priority of a T o Do List item: 1. T ap the Priority number on the left side of the T o Do List item. 2. Select the Priority number that you want to set (1 is most important). Checking off a T o Do List item Y ou can check off a T o Do List item to indicate that you’ve completed it. Y ou can set t[...]

Chapter 16 Using T o Do List 174 T o display the T o Do Item Details dialog box: 1. T ap the text of the item whose details you want to change. TIP Y ou can also select an item with the navigator. S ee “Using the naviga tor” in Chapter 2 for details. 2. T ap Details. Setting a due date Y ou can associate a due date with any T o Do List item. Y [...]

Changing T o Do List item details 175 Setting T o Do Preferences The T o Do Prefer ences dialog box enables you to contr ol the appearance of T o Do List, and T o Do items in Date Book Agenda view . T o change the Pref erences settings: 1. In T o Do List, tap Show . 2. Select any of the following settings: 3. Ta p O K . Show Complet ed Items Displa[...]

Chapter 16 Using T o Do List 176 Using T o Do List menus T o Do List menus are shown here for your r eference, and T o Do List features that are not explained elsewhere in this book ar e described here. See “Using menus” in Chapter 4 for information about selecting menu commands. Record menu Options menu Send Item Opens a dialog box where you c[...]

177 CHAPTER 1 7 Using P alm ™ V ersaMail ™ P ersonal E-mail Software W ith Pal m™ V ersaMail™ personal e-mail software, you can send, r eceive, and manage e-mail on your handheld. This ch apter d escribes how to set up dif ferent types of e-mail ac counts and explains how to use the m any e-mail features in the V ersaMail application. The V[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 178 Getting started with the V ersaMail application T o start using the application, simply ta p the V ersaMail icon in the Applications Launcher on your handheld. If you ar e using a W indows computer , the Palm V ersaMail HotSync ® Conduit is installed automatically wh en you in[...]

Set ting up and managi ng e-mail accounts 179 Setting up and managing e-mail accounts W ith the V ersaMail application, you can access e-mail accounts from pr oviders such as Earthlink or Y ahoo. Y ou may also access your corporate e-mail with the appr opriate mail serve r configuration. See “Using a corporate e-mail account” later in this chap[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 180 Network e-mail account prerequisites Before you can set up a network e-mail account, you must do the following: ■ Establish the e-mail account with an e-mail service provider . Common providers include Internet service prov iders (ISPs) such as Earthlink and Pr odigy . A prov[...]

Set ting up and managi ng e-mail accounts 181 ■ The name of the outgoing mail (SMTP) server ■ Whether your e-mail ac count requires any security , such as SSL, APOP , or ESMTP ■ Y our e-mail address and passwor d ■ The login script (if any) that you need fo r connecting to your ISP or mail server NO TE Information about your e-mail account [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 182 W ith a corporate e-mail account, you can a ccess the following ty pes of mail serv ers, among others: ■ Microsoft Exchange ■ Lotus Domino ■ Sun iPlanet VPNs If you want to access e-mail on your handheld using your corporate e-mail account, you may need to set up a vi rtu[...]

Set ting up and managi ng e-mail accounts 183 4. Ta p N e w. 5. Enter the following: If the V ersaMail application knows th e protocol for the mail service you selected, it displays the corr ect protocol. 6. Ta p N e x t . Entering the account u sername and pass word In the next part of the V ersaMail Acco unt Setup, you enter the username and pass[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 184 T o enter the account username and password: 1. Enter the username you use to access your e-mail. This is generally the part of your e-mail addr ess appearing before the @ symbol; it is usually not your entire e-mail address. 2. T ap the Passwo rd box, and then enter your passw[...]

Set ting up and managi ng e-mail accounts 185 3. Enter the name of your outgoing (SMTP) mail server , such as smtp.mail.yahoo.com. If the V ersaMail application knows the ou tgoing mail server name based on the mail service you selected, the correct server name is displayed. 4. Ta p N e x t . 5. Do one of the following: – T o acc ept these mail o[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 186 2. Ta p N e x t . Setting outgoing mail options Outgoing mail options are the sa me for PO P and IMAP accounts. Delete messag es on server T o delete messages on your provider ’s mail server when they ar e deleted in the V ers aMail application, select the Delete message s on[...]

Set ting up and managi ng e-mail accounts 187 T o set outgoing mail options: 1. (Optional) Do any of the following: 2. Ta p N e x t . Adding a signature If you want, you can add a signatur e to each e-mail message you send. For example, you can enter your name and telep hone number so t hat they appear on each message you send. Display Name Enter t[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 188 T o add a personal signature: 1. T ap the Attach Signature to messages chec k box, and then enter the t ext of the signature. This signatur e is attached to all your outgoing e-mail. 2. Ta p N e x t . Setting advanced outgoing mail options Y ou can set additional outgoing mail [...]

Set ting up and managi ng e-mail accounts 189 2. Ta p D o n e . T esting your ne w account After you finish setting up a new e-mail a ccount, the Inbox of the account you just created is displaye d. Y ou can test whether the e-mail account is set up and working properly by t apping Get Mail. See “Getting e-mail by subject or getting the entire me[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 190 4. Ta p N e w. 5. Do the following: If the V ersaMail application knows th e protocol for the mail service you selected, it displays the corr ect protocol. 6. On the same scr een, select the Sy nchronize Only Account check box. 7. Ta p N e x t . Account Name Enter a descriptive[...]

Set ting up and managi ng e-mail accounts 191 Entering the account u sername and pass word In the next part of the V ersaMail Acco unt Setup, you enter the username and passwor d for this account. The V ersaMail 2.5 application pr ovides str ong 128-bit AES encryption for your password. T o enter the account username and password: 1. Enter the user[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 192 2. Enter the name of your incoming (POP) mail server , such as pop.mail.yahoo.com. If the V ersaMail application knows the in coming mail server name based on the mail service you selected, the correct server name is displayed. 3. Enter the name of your outgoing (SMTP) mail ser[...]

Set ting up and managi ng e-mail accounts 193 T o set mail retrieval server op tions for a POP or IMAP account: 1. (Optional) Select any of the following: Get unread mail NOTE The POP protocol does not suppor t retrieval of unre ad mail only from the server . If you have a POP e-mail account, the V er s aMail ap plication downloads all mess ages fr[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 194 2. Ta p N e x t . Setting outgoing mail options Outgoing mail options are the sa me for PO P and IMAP accounts. T o set outgoing mail options: 1. (Optional) Enter or sele ct any of the following: 2. Ta p N e x t . Display Name Enter the name you want to appear on your outgoing [...]

Set ting up and managi ng e-mail accounts 195 Adding a signature If you want, you can add a signatur e to each e-mail message you send. For example, you can enter your name and telep hone number so t hat they appear on each message you send. T o add a personal signature: 1. T ap the Attach Signature to messages chec k box, and then enter the t ext [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 196 2. Ta p D o n e . Configuring yo ur synchronize-only account After you finish setting up a synchr oniz e-only e-mail account, you need to configure t his account on your desktop. See “Configuring an account in HotSync Manager” later in this chapter for information. Y ou wil[...]

Set ting up and managi ng e-mail accounts 197 T o edit an account: 1. On the Account Setup scr een, change any of the following: If the V ersaMail application knows th e protocol for the mail service you selected, it displays the corr ect protocol. 2. Ta p N e x t . Changing the account username and pass word In the next part of the V ersaMail Acco[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 198 2. (Optional) T ap the Passwor d box, and then enter a new passwor d. The Passwor d box displays the word “Assign ed” to indicate that a password has been entere d. 3. T ap OK. The Passwor d box displays the word “Assigned” to indicate that a passwor d has been entered.[...]

Set ting up and managi ng e-mail accounts 199 5. Do one of the following: – T o acc ept these mail options and begin using the V ersaMail application, tap Done. This takes you to the Inbox of the account you set up. See “Getting, sending, and mana ging e-mail” later in this chapter for information on getting and sending e-mail. – T o edit a[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 200 2. Ta p N e x t . Leav e mail on server (POP account only) T o get e-mail on your handheld but also leave it on the server so you can vi ew it later on yo ur desktop, s elect the Leave mail on server check box. For example, if you create an account to receive e-mail fr om your [...]

Set ting up and managi ng e-mail accounts 20 1 Editing outgoing mail options Outgoing mail options are the sa me for PO P and IMAP accounts. T o edit outgoing mail options: 1. (Optional) Change any of the following: 2. Ta p N e x t . Editing a signature If you added a signatur e to the e-mail mes sages you send, you can edit the signature. For exam[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 202 T o edit a pers onal signature: 1. (Optional) T o add a signatur e, select the Attach Signature to messages check box, and then enter the text of the signature . T o edit an existing signatur e name, phone number , and so on, edit the information on the signature lines. T o rem[...]

Set ting up and managi ng e-mail accounts 203 2. Ta p O K . Deleting an e-mail account When you delete an account in the V ersaM ail application, the accoun t is removed from your handheld. The account still exists on the server . For example, deleting your Y ahoo account from the V ersaMail a pplication deletes only the account from your handheld.[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 204 5. T ap Y es in the Delete Confirmation dialog box to delete the account and all associated e-mail messages. 6. Ta p O K . After you perform the next HotSync operation, the memory as sociated with an account and its m essages is rele ased. Selecting a different servic e for a g[...]

Set ting up and managi ng e-mail accounts 205 2. T ap Details. 3. T ap the Always connect using check box. A pick list of available services appears. The curr ently used conn ection is displayed by default. 4. Select the conn ection you want to sw itch to from the Service pick list. 5. T ap OK, and then tap OK again. If t here is an existing servic[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 206 T roubleshooting acco unt access problems Occasionally you may experience problems using an e-mail account after you set it up. If you followed the acco unt setup procedures described in “Setting up and managing e-mail accounts” e arlier in this chapter bu t experience prob[...]

Getting, sending, and manag ing e-mail 207 3. Select Account Setup. 4. T ap the name of the account you want from the list. 5. T ap the folders pick list, and tap Inbox if the Inbox is not displayed. Getting e-mail by subject or getting the entire message When you get e-mail messages, you can choose to get the subject only or to ge t the entire m e[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 208 3. (Optional) T ap Details and select options for r etrieving unread e-mail, downloading attachments, using filters, auto-disconnect, maximum download size, and default connection type for this account . T ap OK. NO TE Se e “Creating mail fil ter s” later in this c hapter f[...]

Getting, sending, and manag ing e-mail 209 A list of your e-mail appears in the Inbox. Auto get mail with notification Y ou can set up the V ersaMail application to automatically search for ne w mail on a r egular schedule for a given e-mail account. The auto get mail feature automatically retrieves new messages an d downloads th em to your handhel[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 21 0 Scheduling auto get mail When setting up a schedule, you se lect the interval for re trieving mail, the start and end times for r etrieving mail, and the da ys on which scheduled e-mail r etrieval should take place. Y ou can set up dif ferent schedules for e ach of your e-mail[...]

Getting, sending, and manag ing e-mail 21 1 4. Select the Get m ail automati cally check box . 5. Set schedule options : 6. Ta p O K . 7. (Optional) T ap Get Mail. Y ou should perf orm a manual Get Mail after setting up scheduled auto get. This ensur es that only new messages will be retrieved during auto get. Interv al T ap the Every pick list and[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 212 TIP Alternately , if you have configured an e-mail account to sync hronize messages between your handheld an d your desktop, you can perform a HotSync ® oper ation aft er setting up a sc heduled auto get to ensure that only new messages will be retrieved dur ing auto get. See [...]

Getting, sending, and manag ing e-mail 213 Setting notification options Y ou can turn the notification sound on or of f to notify you when new e- mail arrives. Y ou can choose fr om a variety of sounds, such as birds, bumble bees, or simply an alarm. T o set notifica tion options: 1. From the Inbox or another folder screen, tap the Menu ic on . 2. [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 214 Making yo ur handheld buzz or blink when you get ne w e-mail In addition to setting a notification s o und, you can also choose to have your handheld’s indicator light blink or to have your handheld vibrate when you receive new e-mail. Y ou select how your handheld notifies y[...]

Getting, sending, and manag ing e-mail 215 V iewing and using the Reminders screen Y our handhe ld displays a Reminders sc reen that shows summary information about new e-mail messages and alerts fr om other applications, such as alerts to remind you of Date Book appointments. T o view the Reminders screen: ■ T ap the blinking asterisk in the upp[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 216 If auto get discovers new messages but th en fails for any reason, a notification appears in the Reminders scr een, displa ying the account name and an error message. Y ou can tap th e error message or open the V e rsaMail application to the given account for more detailed info[...]

Getting, sending, and manag ing e-mail 217 Resource issues with auto get mail If you use the auto get mail featur e, you should be aware of the following potential resour ce constraints: If you set the auto get mail interval for more fr equently than once per hour , an alert message appears. T o minimize resour ce concerns, set your interval for e-[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 218 Reading e-mail T o read e-mail, tap t he e-mail message in the Inbox or the folder where the mes sage is located. Alternately , you can use the naviga tor for one-hand message viewing. T o read a message using the navigator: 1. Press Select on the navigator to highlig ht the fi[...]

Getting, sending, and manag ing e-mail 219 Plain text and HTML e-mail By default, the V ersaMail application is s et to receive mail in HTML format. This means that any e-mail messages sent as HT ML will be displayed on your handheld with basic HTML formatting in tact, including the following: ■ Boldface ■ Italics ■ Underlining ■ Co l o red[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 220 V iewing other folders When you get new e-mail, it appears in the account’s Inbox folder . Y ou can move an e-mail message fr om one folder to another and then view it in the destination folder . T o view other folders: 1. T ap the folders pick list in the upper-right corner [...]

Getting, sending, and manag ing e-mail 221 T o change the sort order: 1. Ta p D i s p l a y. 2. T ap the Sort by pick list , and then tap the column name. 3. T ap Descend or Ascend to change the sort or der . 4. Ta p O K . T o select a one-line or two-line view: 1. Ta p D i s p l a y 2. T ap the Show pick list, and then tap the view you want. 3. Ta[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 222 T o display or hide a column in a folder’ s list view: 1. Ta p D i s p l a y. 2. T ap the check box for each column that you want to show . The column options will change depending on whether you choose a one-line or a two-line view . NO TE If you select Date , the Date colum[...]

Getting, sending, and manag ing e-mail 223 4. T ap the Size pick list and select the font size you want. 5. T ap the Style pick list and select the font style you want. 6. Ta p O K . T o select colors for read and unread mail: 1. Ta p D i s p l a y. 2. T ap the Unread pick list, and then tap the color you w ant to use to display unread messages. 3.[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 224 T o change the size of a column in the folder ’ s list vie w: NO TE Changing column size is available for one-line message view only . 1. T ap and hold the stylus on the column divider . 2. Drag the column divider to change the width of the column. 3. Ta p O K . Y ou can also[...]

Getting, sending, and manag ing e-mail 225 5. T ap the Size pick list and select the font size you want. 6. T ap the Style pick list and select the font style you want. 7. Ta p O K . Moving e-mail between folders Y ou can move one or mor e e-ma il message s between folders. T o move one e-mail message: 1. T ap the folders pick list in the upper-rig[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 226 2. Press Right on the navigator to open the Message menu, pr ess Down to move to the Move T o option, and then pr ess Select to select this opt ion. Alternately , tap the icon to the left of the message, and then tap Move T o from the pop-up menu. The folders pick list appears.[...]

Getting, sending, and manag ing e-mail 227 A checkmark appears next to the se lected messages. 3. Do one of the following: – T ap the Menu icon , and then tap Move T o. – T ap a message icon next to a sele cted message, and then tap Move T o on the pick list. 4. T ap the folder s pick list, and select a destination folder . 5. Ta p O K .[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 228 Creating and editing mail folders Y ou can also create new folders so that you can stor e e-mail messages by subject, person, or pr oject. The V ersaMail applic ation has certain e xisting folders, such as Inbox, Outbox, Drafts, and T rash. The procedure for cr eating and editi[...]

Getting, sending, and manag ing e-mail 229 – T o rename a folder , tap the folder name fr om the list on the screen, tap Rename, and then enter the new folder name. For IMAP accounts only , you have the option of re naming the folder on the server . Select the check box if you also want to r ename the folder on the server . When finished, tap OK.[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 230 NO TE When you address a message to several recipients, you do not see all the recipients on the T o list because the list is truncated on the T o line. If you t ap the T o field, a d ialog box sho ws all reci pients f or the current messag e. Addressing a message by typing the[...]

Getting, sending, and manag ing e-mail 231 Alternately , in the New Message scr een, tap the wor d T o and enter the addre ss on the Recipient List scree n, and then ta p Done. Use the shortcut buttons at the bottom of the scr een for quick address entry . For multiple recipients, type a semicolon (;) or tap the semicolon but ton at the bottom of t[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 232 3. On the Address Lookup screen, tap th e add ress you want, and then tap Add. 4. (Optional) Repeat steps 2 and 3 for each addr ess you want to add. 5. T o enter an address in the cc: or bcc: field, tap the fi eld name and fol low the steps given for the T o field. Using Smart [...]

Getting, sending, and manag ing e-mail 233 T urning Smart Addressing on or off Y ou can turn Smart Addr essing on or of f in V ersaMail Prefer ences. By default , Smart Address ing is turned on. T o turn Smart Addressing on or off in V ersaMail Preferences: 1. In the Inbox, tap the Menu icon . 2. Ta p O p t i o n s 3. Select Prefer ences. 4. T ap A[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 234 2. T ap the area below t he Subject line an d enter the text of your e-mail. T o access the editing features availabl e on the Edit menu, tap the Menu icon . The first character of each sentence is automatically capitalized for you. 3. (Optional) T ap the Options menu and selec[...]

Getting, sending, and manag ing e-mail 235 T o select automatic send retry: ■ T ap Y es on the dialog box notifying you that manual send has failed. NO TE Automatic send retry is not suppor ted for VPN or SSL connections, or for accounts for whic h your ISP requires you to log in to the mail server before sending mail. It is also no t suppor ted [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 236 NO TE If you perform a HotS ync operation or a soft reset d uring automatic send retry , the retry ca ncels. Y ou must manually send an y messages i n the Outbox af ter the sof t reset. Modifying messages in the Outbox A message in the Outbox wa iting for the next autom atic se[...]

Getting, sending, and manag ing e-mail 237 Attaching a personal signature Y ou can include a personal signatur e, su ch as your name, e- mail addr ess, and telephone number , with each e-mail you send. T o create a personal signature: 1. Ta p t h e M e n u i c o n 2. Ta p O p t i o n s 3. Select Prefer ences. 4. Ta p S i g n a t u r e . 5. T ap the[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 238 3. T ap the Forward button. 4. Ta p To . 5. On the Recipient List scree n, enter or look up the r ecipient address. See the procedur e for creating new e-mail e arlie r in this c hapter for more information on addre ssing messages. 6. (Optional) Enter some text de scribing the [...]

Getting, sending, and manag ing e-mail 239 T o reply to an e-mail that you are reading: 1. T ap the e-mail you want to reply to. 2. T ap Reply . 3. In the Reply Options dialog box, select options f or replying to the sender only or to all e-mail r ecipients, and fo r including original message text. 4. Ta p O K . 5. Enter a reply . 6. T ap Send to [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 240 T o reply to an e-mail from the folders list: 1. On the message scr een, tap the folder name in the upper-left corner to open the message menus, and then pr ess Right on the navigator to move to and open the Options menu. 2. Press Down on the navigator to move to the Reply opti[...]

Getting, sending, and manag ing e-mail 241 W orking with URLs Y ou can tap on a URL in a received m essage to view the web page or file associated with the URL. T apping the URL opens a br owser window (using the default browser on your handheld) to view the page or file. This feature only works with certain types of browsers; if you do not ha ve t[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 242 Among the types of attachment s you can receive are the following handheld application files: ■ Address Book entries ■ Date Book appointments ■ T o Do list items ■ T ext memos Y ou can also save downloaded files to an expansion car d. See “Saving atta chments to an ex[...]

Getting, sending, and manag ing e-mail 243 T o download an attachment: 1. In the Inbox, tap the me ssage with the attachment. A paper clip icon appears on the messa ge’s icon if the message has an attachment t hat has been downloaded. If you choose to get m essages by subject only , you must tap More for each downloaded message in or der to view [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 244 3. Y our options for working with a download ed attachment vary according to the file type. T ype Action View able fi le: text, W ord doc, T o Do task, HTML, graphic, and so on T ap the name of the at tac hment you w ant to view , and then tap View. If there are multiple viewer[...]

Getting, sending, and manag ing e-mail 245 4. When you have finished viewing or inst alling the attachme nt, tap Done. This returns you to the Attachments dialog box, wher e you can select another attachment if you want to. If ther e is no Done button on the attachment scree n, tap the V ersaMail icon in the Applications Launcher to r eturn to the [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 246 2. T ap No to stop downloading and return to the Message s creen. T ap Y es to continue downloading the entire mess age with attachment. 3. (Optional) T ap Cancel to stop download ing and return to the Message screen. When downloading is complete, the paper clip icon appears an[...]

Getting, sending, and manag ing e-mail 247 When downloading is comp lete, the Attachments dialog box appears, showin g all downloaded messages. Follow the pr ocedu r e for viewing an attachment presented earlier in this chapter . Saving attachments to an expansion card If you have purchas ed an expansion card that pr ovides extra memory , you can s[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 248 T o attach a file from a handheld application: 1. Ta p t h e M e n u i c o n . 2. Ta p O p t i o n s . 3. Select Attachment. 4. T ap the T ype pick list and select the file type. All files of the selected type appear in the T ype box. For example, if you select Appointments (vC[...]

Getting, sending, and manag ing e-mail 249 The selected file appears in the Attachments box. 6. Repeat steps 2 and 3 for each attachment you want to add, and then tap Done. TIP T o delete an attac hment from an e-mail message, tap the attac hed file in the Attac hments box and th en tap Dele te. 7. T ap Send or Outbox. Attaching files from an expan[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 250 5. T ap the From pick list an d select Files on Card. 6. T ap the T ype pick list and select the file type. Only file types that corr espond to the ty pes of files on the card will be displayed on the list. For example, if the card contains only W ord docs and Addr ess Book ent[...]

Getting, sending, and manag ing e-mail 251 The selected file appears in the Attachments box. 8. Repeat steps 6 and 7 for each attachment you want to add, and then tap Done. TIP T o delete an attac hment from an e-mail message, tap the attac hed file in the Attac hments box and th en tap Dele te. 9. T ap Send or Outbox. For warding an attachment Y o[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 252 T o delete one or more mess ages: 1. T ap the folders pick list and select the fo lder that contains the messag e you want to delete. 2. Do one of the following: 3. Press Right on the navig ator to mo ve to and open the Message menu. 4. Press Dow n on the navigator to move to t[...]

Getting, sending, and manag ing e-mail 253 the trash auto-empties all deleted e-mail older than one week. See “Emptying the trash” later in this chapter for more information. IMPORT ANT If you delete a message on the server , you cannot retrieve it and view it again later . T o delete messages before a certain date: 1. T ap the Menu icon , and [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 254 If you tap Choose Date, you can select a date from the calendar . 4. T ap Delete. 5. (Optional) T ap Also delete message(s) on server if you want to delete the message fr om the server now . 6. Ta p O K . Emptying the trash Deleted e-mail ac cumulates in the T rash folde r and [...]

Getting, sending, and manag ing e-mail 255 2. (Optional) T a p Details to s ee how many messages a re in the trash a nd whether the messages ar e set to be deleted on the server . 3. If you want to delete m essages from the handheld as well as from the server , tap Both. A message asks if you w ant to update the server now . T o delete the me ssage[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 256 Marking messages as read or unread Y ou can mark messages as r ead or unread . When you tap a message to read it , it is automatically marked as read. T o mark messages as read or unread: 1. T ap the folder s pick list and select the folder you want. 2. T ap the icon next to th[...]

Getting, sending, and manag ing e-mail 257 If you tap Both, this message appears. T ap OK to connect with the server and immediately mark th e messages as r ead or unread on the server . This action al so processes any ot he r pending actions on the server , such as messages not yet deleted. T ap Cancel if you want the messages marked during the ne[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 258 Adding or updating an Address Book entry directly from a message Y ou can add or update an e-mail addr ess in the Address Book dir ectly from the body of a r eceived e-mail message. T o add a new Address Book entry: 1. On the Message scree n, tap the Menu icon , tap Options, an[...]

Sync hronizing e-mail between the handheld and the desktop 259 A dialog box appears with the “From” addr ess displa yed. If a Display Name exists for this Addr ess Book entry , the Last name and First name fields show t he display name. 2. (Optional) If the Last name and First na me fields ar e blank, enter the first and last name associated wi[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 260 Configuring an account in HotSync Manager Before synchr onizing an e-mail account, you configure the account’s settings in the Palm V ersaMail HotSync Conduit. The set tings have to be specified only once unless you need to make changes. T o start Palm V ersaM ail HotSync Con[...]

Sync hronizing e-mail between the handheld and the desktop 261 Setting synchroniza tion options and account settings Next, you must configure each e-mail acco unt’ s general synchr onization settings. For example, if you cr eated an Earthlink e-mail account on th e han dheld and want to synchronize that with the desktop, set the synchr onization [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 262 3. Select the option Check this box to synchr onize this ma il account when you perform a HotSync operation; otherwise, the account cannot be synchronized. 4. Click the Mail Client pick list and select the deskto p e-mail application you wi ll use to synchr onize the selected a[...]

Sync hronizing e-mail between the handheld and the desktop 263 Lotus Notes Enter your Lot us Notes ID and password. Clic k Browse if you need to lo cate your N otes ID. If you w ant to sync hronize to a local mail file instead of a server mail file, sele ct the Sync hronize to local (replicated) mai l file c hec k box. Y ou must do all of the follo[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 264 NO TE A profile contains configuration info rmation, suc h as the location of incoming e-mail, your personal address book, and other information services that you can use. The profile may be MS Exc hange Set tings, your name, or something dif ferent. For more information on pro[...]

Sync hronizing e-mail between the handheld and the desktop 265 5. Under the accoun t name, click Advanced Sync Options. 6. Enter the synchronization options you want : Maximum message size (KB) Enter the maxi mum mess age size from 1 to 2048 KB. If the message exceeds the maximum size, the conduit truncates the message. For example, th e maximum me[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 266 7. (Optional) If you chose Microsoft Outl ook, Microsoft Exchan ge, Lotus Notes, or Direct IMAP as your mail client, c lick Folder Synchronization Options. Sync hronize unread mail only Select whether to synchronize all e-mail between your desktop and your handheld, or unr ead [...]

Sync hronizing e-mail between the handheld and the desktop 267 Set folder synchr onization options as follows: – Click the name of the folder you want. – Click in the Synchr onize column to the right of the folder name. – Click the arr ow to open the dr op-down list, and click Y es or No to synchr onize the folder or not. 8. Click OK. Y ou ca[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 268 T o set handheld synchr onization settings: 1. Under the selected account name, click the plus sign to the left of Handheld Settings. 2. Click Account Information. Clic k plus sign[...]

Sync hronizing e-mail between the handheld and the desktop 269 3. If you are us ing an account that is al r eady configured on your handhe ld, the account information will already be enter ed. If not, enter the following: NO TE Y ou do not need to fill in these fields if the account is a sync hronize-only account and the mail client is not Direct P[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 270 6. Click the Save icon on the toolbar to save the settings for this account. Incoming Mail Server Enter the name of your incoming (POP) mail server , such as pop.mail.yahoo.com. Incoming Mail Server P ort Number The default is 1 10 for POP and 143 for IMAP servers, resp ectivel[...]

Sync hronizing e-mail between the handheld and the desktop 271 Account information screens T wo screens in the P alm V ersaMail HotSync Conduit provide summary information on your accounts: ■ The Account Overview scr een indicates whether the account is active; whether the account has been synchr on ized and, if so, the last synchronization date;[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 272 T o view the Account Overvie w screen: ■ Click the selected account name. T o view the Handheld Se ttings Overview screen: ■ Under the selected account na me, click Handheld Settings. P alm V ersaMail HotSync Conduit shortcuts Y ou can use the icons in the t o olbar to perf[...]

Sync hronizing e-mail between the handheld and the desktop 273 Configuring Microsoft Outlook Y ou can synchr onize Microsoft Outlook 97/98/2000/XP with a V ersaMail e-mail account, but you must set Microsoft Outl ook as the default e-mail handler . Y ou must check your username and passwor d. T o configure Mi crosoft Outlook: 1. In the Contr ol Pan[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 27 4 To s e t u p M API in Eudora: 1. From the Eudora T ools menu, select Options. 2. Do one of the following: – If Eudora is the only e-mail applicatio n that you use, select Always as the MAPI setting. – If you use more than one e-mail applica tion, select When Eudora is runn[...]

Sync hronizing e-mail between the handheld and the desktop 275 3. Select V ersaMail in the Conduit list. 4. Click Attachment Conversion. 5. Plug-in types ar e listed in the left colu mn. If the plug-in is selected, the right column shows the name of the company su pplying the plug- in. If a plug-in is not selected, the right column reads Not Select[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 276 Do one of the following: 6. Click save. Synchronizing an account T o synchronize accounts , you must set the HotSync action for the V ersaMail application in the HotSync Manager . Y ou can, however , exclude e-mail ac counts from a HotSync operation. TIP If you don’t wa nt an[...]

Sync hronizing e-mail between the handheld and the desktop 277 3. Select V ersaMail in the Conduit list. 4. Click Chan ge. 5. Select one of the following: 6. (Optional) Select Set Selection As Defaul t to apply the options you selected to all subsequent HotSync operations. Otherwise, the se ttings apply to the next HotSync operation only . 7. Click[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 278 Synchronizing multiple accounts Y ou can synchr onize more t han one acco unt during the same HotSync operation. NO TE If you want to sync hronize both a Micr osof t Outlook and a Microsof t Outlook Express account, you must have Micro soft Outlook set as the default e- mail cl[...]

Going beyond the basics 279 ■ Adding ESMTP to an accoun t ■ Setting advanced e-mail account options ■ Cutting and copying text fr om an e-mail message for use in other applications ■ Using the command bar ■ V iewing e-mail header details ■ Backing up your mail databases ■ Synchronizing IMAP folders wir elessly ■ Using Secur e Socket[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 280 IMPORT ANT If you create a filter , only messages that meet the filter crit eria are downloaded to your handhe ld. Y ou do not see any other messa ges that have been sent to you, even in y our Inbox. T o avoid this, you must set up two filters as described in the following proc[...]

Going beyond the basics 281 to [Sales].” When you use this filter to sort incoming e-mail, any e-mail containing sales me etings in the subjec t line is filed in the Sales folder . 6. Ta p O K . The filter appears in the Filters list. Selected filters execute in the or der in wh ich they appear on the list. Move filte rs up and down the list to e[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 282 T o turn a filter on or off: 1. Ta p t h e M e n u i c o n . 2. Select Options, and then select Filters. The Filters dialog box appe ars with the fi lters you created. 3. T ap the pick list in the upper -left corn er , and select Connected or Synchr onize. – Connecte d applie[...]

Going beyond the basics 283 Editing or deleting a filter Y ou can edit a filter to change its name or the criteria in the filter . T o edit or de lete a filter: 1. Ta p t h e M e n u i c o n . 2. Select Options, and then select Filters. 3. T ap the name of the filt er . 4. Do one of the following: – T o edit the filter , revise your entry in the [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 284 4. T ap the Account pick list, and then t ap Edit Accounts. 5. T ap the name of the account whose sett ings you want to manage, and then tap OK. T o change the protocol type: 1. In the Server Settings scr een, tap the Protocol pick list, and then tap POP or IMAP . 2. Ta p O K .[...]

Going beyond the basics 285 2. T ap the Password box, and enter a new pa ssword in the Password Entry dialog box. The V ersaMail 2.5 application pr ovides strong encryption for your passwor d. 3. Ta p O K . T o set a default serv ice for this account (diffe rent from the default se rvice for your handheld): 1. In the Server Settings scr een, tap th[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 286 T o change e-mail addres s/mail server settings: 1. In the Server Settings scr een, tap Details. 2. T ap the Options pick list and sele ct Address/ Servers. 3. Edit any of the following: 4. Ta p O K . Email address Enter the e-mail addr ess of the account you ar e accessing, su[...]

Going beyond the basics 287 T o change incoming m ail server settings: 1. In the Server Settings scr een, tap Details. 2. T ap the Options pick list and select Incoming Mail. 3. Select or enter either of the following: . 4. Ta p O K . Get unread mail ONL Y NO TE The POP protocol does not suppor t retrieval of unread mail only from the server . If y[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 288 T o set additio nal incoming mail options: 1. In the Server Settings scr een, tap Details. 2. T ap the Options pick list and select Advanced Incoming. 3. The incoming mail options are dif ferent depending on the connection type you selected and the se rver protocol—POP or IMA[...]

Going beyond the basics 289 If you ar e using the Palm V ersaMail HotSync Conduit and have an IMAP account, you must configur e the outgoing mail settings to send mail. T o set outgoing mail server (SMTP) settings: 1. In the Server Settings scr een, tap Details. 2. T ap the Options pick list and select Outgoing Mail. 3. Enter any of the following: [...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 290 4. Ta p O K . T o set additio nal outgoing mail options: 1. In the Server Settings scr een, tap Details. 2. T ap the Options pick list and sele ct Advanced Outgoing. BCC Select the BCC check box to se nd a blind copy of any e-mail message you send to another e-mail address. The[...]

Going beyond the basics 291 3. Set additional options for outgoing e-mail: 4. T ap OK twice. Adding APOP to an account T o encrypt your username and passwor d when the y are traveling over the network, some services requir e APOP to wo rk properly , while others do not work properly if APOP is used. If you aren’t sure if your ISP or we b e-mail p[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 292 T o edit an acc ount and add APOP: 1. In your Inbox or another folder scr een, tap the Menu icon . 2. Ta p O p t i o n s . 3. Select Mail Servers. 4. T ap the Account pick list and select Edit Accounts. 5. T ap the name of the account you want to chang e, and then tap OK. 6. In[...]

Going beyond the basics 293 8. Select the Use APOP check box. 9. Ta p O K . Adding ESMTP to an account Some services r equire ESMTP authentica t ion to validate your username and password on a given SMTP server . If you aren’t sur e if your ISP or web e-mail provide r supports ESMTP , check with your e-mail pr ovider . T o edit an acc ount and ad[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 294 6. In the Server Settings scr een, tap Details. 7. T ap the Options pick list and sele ct Advanced Outgoing. 8. Select the My server r equires authentica tion (ESMTP) check box if the outgoing server (SMTP) requir es au thentication. Check with yo ur system administrator before[...]

Going beyond the basics 295 4. T ap Advanced. 5. Select any of the following pr eferences: Enable Smart Addr essing T ypes ahead and completes a recognized e-mail addr ess. See the procedur e for creating ne w e-mail later in this chapter for more information. A ut o-Empty Mail fr om T rash Determines how often e-ma il messages in the trash ar e au[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 296 Cutting and copying te xt from an e-mail message for use in other applications Y ou can copy any text from an e-mail mess age, either fr om one you have composed or have read or from an attachment yo u have downloaded and opened (such as a W ord doc), for use elsewhere in the V[...]

Going beyond the basics 297 Using the command bar The command bar pr ovides shortcuts for pe rforming numerous tasks. The options present ed on the command bar may chan ge, depending on which screen is displayed in the application. For example, if you are viewing a mes sage in the Inbox, the command bar gives you the opti on of quickly moving the m[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 298 E-mail header details When viewing a message in an y folder , yo u can change the view of the message header . The e-mail header options are as follows: ■ Short header: Shows sender ’s name or address (From field) and subject line (Subj field). ■ Full header: Shows the fo[...]

Going beyond the basics 299 Y ou can also switch be tween a short header and a full h eader for a message you ar e composing. Short header show s the T o and Subject fields only; full header shows the T o, cc:, bcc:, and Subject fields. T o switch between short hea der and full header view: ■ T ap the header icon in the upper -ri ght corner of th[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 300 W ireless IMAP folder synchronization If you create an IMAP folder in an accoun t on your handhe ld that matches a f older on the mail server , you can wirelessly synchr onize e-mail messa ges that you move into or out of the IMAP folder , or delete in the folder . When you syn[...]

Going beyond the basics 30 1 4. (Optional) The Subjects Only check box is selected or deselected based on the prefer ence you set for getting mail. Select or deselect the check box to change this prefe rence for the IMAP e - mail account only . 5. (Optional) Select the Use Filters check bo x to apply any filters you have cr eated to the IMAP e-mail[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 302 Using Secure Sockets La y er (SSL) Secure Sockets Layer (SSL) is a pr otocol de signed to ensur e that data you receive from a network or the Internet is secur e and authent ic. The V ersaMail application uses SSL to help guarantee the secur e transmission of e-mail messages th[...]

Going beyond the basics 303 When you r eturn to the list view (Inbox or other folder) after vie wing a message, the message you were viewing may or m ay no t be selected in th e list, according to the following: ■ If you pr essed Select to view the messag e , the message will be highlighted on the list when you r eturn to the list view . ■ If y[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 304 The following sample pr ocedure show s how to use the navigator to r ead and delete a message. T o read and de lete a message: 1. Press Up or Down on the navigator to scr oll to the message you want to r ead. 2. Press Select to select the message, and then pr ess Select ag ain [...]

Going beyond the basics 305 O Reply to Message PP a s t e Q Go to Bot tom R Preferences … S Select All TG o t o T o p U Undo VM o v e T o … W Sav e to Draft XC u t YS e n d Z Deselect All P ress & hold Mail Get & Send ShortCut F eatur e[...]

Chapter 1 7 Using P alm™ V ersaMail™ Personal E-mail So ftw are 306[...]

307 CHAPTER 1 8 Using V oice Memo V oice Memo provides a place for you to r ecord your thoughts while you’r e on the go. Y ou can use V oice Memo to do things you might do with a voice rec o rd er , a n d mo re : ■ Record and play back voice memos dir ectly on your handheld. ■ Set an alarm to us e your voice memos as reminder messages. ■ As[...]

Chapter 1 8 Using V oice Memo 308 Creating a voice memo T o recor d a voice memo, you can use the V oice Memo application button or the onscreen contr ols. T o pause and resume while recor ding a voice memo, you must use the onscre en controls. After you fini sh r ecording a voice memo, you cannot add to or change the content, but you can assign th[...]

Creating a voice memo 309 5. (Optional) T ap the category pick list in the upper -right corner and select the category wher e you want to stor e the voice memo. TIP T o automatically sto re voice memos on an expansio n card, see “Storing voic e memos on an expansion card” later in this c hapter . 6. Ta p D o n e . P ausing and resuming a voice [...]

Chapter 1 8 Using V oice Memo 31 0 3. Ta p R e c o r d . A tone sounds to indicate that recor ding has started. 4. Face your handheld and begin speaking. 5. T ap Pause to stop recor ding. A tone sounds to indicate that r ecording has paused. NO TE If you use other applications on your handheld while pausing the recording, press (and release) the V [...]

Creating a voice memo 31 1 Storing voice memos on an expansion card Y ou can conserve storage space on your handheld, or create voice memos for others, by storing your voice memos on an expansion card. V oice Memo enables you to stor e specific voice memos on an expansion card, or to configur e your handheld to always stor e voice memos on an expan[...]

Chapter 1 8 Using V oice Memo 312 Listening to voice memos The V oice Memo list displays the title, cr eation date, and duration of each voice memo. If you did not assign a title to a voice me mo, the title a ppears as the tim e you created the voice memo. This makes it easy to locate and listen to your voice memos. T o listen to a voice memo: 1. I[...]

Set ting an alarm for a voice memo 313 T o play a portion of a voice memo: 1. In the V oice Memo list, select the voice memo title. 2. Drag the slider to the portion you want to hear . TIP Y ou can also tap the slider bar to jump the slider to t hat position. 3. Ta p P l a y. 4. Ta p D o n e . Setting an alarm for a voice memo Y ou can set an alarm[...]

Chapter 1 8 Using V oice Memo 314 7. T ap the hour and minute columns to select the time you want the alarm to occur . 8. (Optional) T ap the Auto-play check box to automatically play the voice memo when the alarm goes of f. 9. Ta p O K . 10 . When the alarm goes of f and the reminder message appears onscre en, do one of the following: – T ap OK [...]

Using V oice Memo menus 315 Using V oice Memo menus V oice Memo menus are shown here for your r eference, and V oice Memo features that ar e not explained elsewhere in this book are desc ribed here. The V oice Memos and Options menus di f fer depending on whether you’re displaying the V oice Memo list or an individual voice memo. V Memo menus Opt[...]

Chapter 1 8 Using V oice Memo 316[...]

317 CHAPTER 1 9 Using W e b Browser Pro IMPORT ANT T o use W eb Pr o browser , you must first install the a pplication from the Sof tware Essentials CD. Palm™ W eb B rowser Pro allows you to view and save Interne t web pages. Use W eb Browse r Pro to do the following: ■ Open a web page. ■ Return to a web page you’ve r ecently visited. ■ B[...]

Chapter 1 9 Using W eb Browser Pro 318 What W eb Browser Pro looks like The W eb Browser Pr o sc reen has four parts: ■ The title bar displays the name of the cu rrent web page or shows the status of actions, such as “Sear ching...”, “Sav ing...”, “Receiving...”, and so forth. ■ The action icons allow you to navigate in the br owser[...]

Getting help in W eb Bro wser Pro 319 Getting help in W eb Browser Pro Help is available in the following locations: ■ Most dialog boxes in W eb Browser Pr o have help about the options in the dialog box. T o see that information, tap the T ips icon . ■ For an onscreen keyboar d to help you input text, tap the Menu icon , tap Edit, and then tap[...]

Chapter 1 9 Using W eb Browser Pro 320 3. If the connection is not establis hed, do one of the following: – T ap Cancel to stop the connection pr ocess. – T ap Change Network to select a dif ferent service to connect to. Browsing the web on y our handheld Just like the web br owser you use on your desktop computer , W eb Browser Pr o lets you b[...]

Browsing the web on you r handheld 321 3. Ta p G o . During the short delay while the new page is being downloaded, the title bar displays information about the download pr ocess. T o visit a web page us ing the URL Entry field: 1. T ap the URL Entry field at the top of the scr een. 2. Enter the URL in the field. 3. Ta p G o . TIP If autofill is en[...]

Chapter 1 9 Using W eb Browser Pro 322 Returning to a web page y ou just visited T o go back to the last web page you visited: ■ T ap the Back icon . T o go back to an earlier page: ■ T ap the Back icon until you r eturn to the page you want. The list of visite d pages (which is limite d by your handheld’s memory) is cal led the cache . See ?[...]

Downloading a file to your handheld 323 T o download a file by follow ing a link from a w eb page: 1. Ta p t h e l i n k . 2. A message appears asking you to confirm t he file you want to download. If the file is the one you want, tap OK. 3. A message is displayed showing y ou the progr ess of the download. 4. When the file download is co mplete, a[...]

Chapter 1 9 Using W eb Browser Pro 324 Refreshing a page Some web pages, such as news sites, ch ange frequently . If you visit a page and spend several minutes r eading an article, the web site may change during that time. T o make sure you have the latest content, r efresh the page. T o refresh a page: ■ T ap the Refr esh icon . Y ou can also vi[...]

Using passwords 325 Using pass words Some web sites r equire that you use a pas s word to gain access to information. Passwor ds in W eb Browser Pr o work in a slightly differ ent way fr om those in typical desktop browsers. T o enter a password: 1. Open the web page wher e you must en ter the pass word. The passwor d field contains the wor d “Un[...]

Chapter 1 9 Using W eb Browser Pro 326 Cop ying and pasting text Y ou’ll often find text on web pages, in web page fields, and in dialog boxes that you’d like to copy and use elsewhere in W eb Browser Pr o or in another application. Copying text T o copy text, select the text and use the options fr om the Edit menu. Note that none of the Edit o[...]

Communicating with other users 327 T o undo a Paste action: ■ Do one of the following: – In W eb Browser Pr o, tap the Menu icon , tap Edit, and then tap Undo. – In other applications, if available, ch oose the undo option in the application. For example, in Address Book, tap th e Menu icon , tap Edit, and then tap Undo. Communicating with ot[...]

Chapter 1 9 Using W eb Browser Pro 328 T o beam a web page’ s URL: 1. Navigate to the web page. 2. Ta p t h e M e n u i c o n . 3. Point the IR port of your handheld dir ectly at the IR port of the receiving device. 4. T ap Beam URL in the Page menu. The receiver can choose to accept th e beam ed URL or not. If they choose not to accept the URL, [...]

Bookmarking yo ur favorite pages 329 4. Compose your mail message in the e-mail application. For more information on composing e-mail messages in th e V ersaMail application, see Chapter 17 . 5. T ap Send to send the e-mail me ssage, Outbox to send the e-mail mes sage later , or Cancel. Y ou are returned to W eb Browser Pr o and to the web page you[...]

Chapter 1 9 Using W eb Browser Pro 330 T o visit a bookmarked page: 1. Press Select on the navigator . 2. Press Up and Down on the navigator to scroll thr ough the list of bookmarks, and then pres s Select to visit th e bookmarked page you’ve chosen. Editing information about a bookmark Y ou can edit the name and URL of a bookmark, and change its[...]

Saving pages 331 3. T ap Delete. A confirmation dialog box appears. 4. Ta p O K . 5. Ta p D o n e . Saving pages If you want to save a page (such as a tr avel itinerary or I n ternet order r eceipt) indefinitely , you can create a saved page. A saved page is a copy of the page. The copy is stor ed on the hand held until you delete it. NO TE By defa[...]

Chapter 1 9 Using W eb Browser Pro 332 3. T ap the name of the saved page you want to open. 4. Ta p G o . Editing information about a saved page Y ou can edit the name of a save d pag e and change its category . T o edit infor mation about a saved page: 1. Ta p t h e M e n u i c o n . 2. T ap V iew Saved Pages in the Page menu. 3. T ap the name of [...]

Finding web pages you recently visited 333 Deleting a saved page Y ou can delete saved pages you no longer w ant in order to make more fre e space available on your handheld. T o delete a saved page: 1. Ta p t h e M e n u i c o n . 2. T ap V iew Saved Pages in the Page menu. 3. T ap the name of the saved page you want to delete. 4. T ap Delete. A c[...]

Chapter 1 9 Using W eb Browser Pro 334 Clearing the History list If you’ve r ecently visited web pages you have no intention of visiting again, you can clear the History list. IMPORT ANT Clearing the History list removes the record of your recent browsing history . Pages you ’ ve recently visited are still avail able in the cac he and you can v[...]

Customizing W eb Browser Pro 335 Changing y our home page Y our home page is the web page that appears when you first open W eb Browser Pro. Y ou can change your ho me page to any web address. NO TE Y our service provider has the option to disable th is c hoice. If the c hoice is disabled, your c hanges have no effect . T o change your home page: 1[...]

Chapter 1 9 Using W eb Browser Pro 336 Changing how images are downloaded Images in web pages can be very lar ge. Y ou can make web pages download faster by re ducing image quality or removing images altogether . Alternatively , if you have a fast Internet connection, you can have images downloaded so that they appear at their highest quality . T o[...]

Customizing W eb Browser Pro 337 Changing link colors Y ou can change the colors that ar e used to display visited and unvisited links on the web pages you view . T o change link colors: 1. Ta p t h e M e n u i c o n . 2. T ap Options, and then tap Display Options. 3. Change the display colors for visite d and/or unvisited links. The default displa[...]

Chapter 1 9 Using W eb Browser Pro 338 Enabling or disabling cookies Some web sites stor e information in a small text file, called a cookie . Cookies usually contain information about you and your prefer ences for that web site. A site can use this information to custom ize the pages you see the next time you visit. Allowing a web site to create a[...]

Customizing W eb Browser Pro 339 Changing the size and content of the cache The cache in W eb Browser Pr o consists of web pa ges that are stor ed so you can view them again without accessing the Internet. By default, this cache is saved, thereby saving the content you’ve viewed e ven when you exit W eb Browser Pr o. Pages that you explicitly sav[...]

Chapter 1 9 Using W eb Browser Pro 340 Controlling how W e b B r o w s e r P r o accesses the Internet Because some wir eless Internet service prov iders (ISPs) charge by the amount of data you download, W eb Browser Pro is car e ful to limit how often it accesses the Internet. If you have a faster or mor e permanent connection to the Internet, the[...]

Customizing W eb Browser Pro 341 3. Change one or more of the following settings: 4. Ta p D o n e . Changing the host server Y our handheld uses a host, or in other wo r ds, proxy server to access the Internet. Y ou can change your host s erver . IMPORT ANT Y ou should not c hange this set ting fr om its default, “webpro.palm.com” , unless you [...]

Chapter 1 9 Using W eb Browser Pro 342[...]

343 CHAPTER 20 Using W o rld Clock W orld Clock enables you to view the curr ent time and date in multiple locations an d to set an alarm. Use W orld Clock to do the following: ■ V iew the current time and date in three locations. ■ Open a prefer ences scr een where you can set the time and date for all the applications on your handheld. ■ Se[...]

Chapter 20 Using W orld Cloc k 344 V iewing the time Ther e are several ways for you to eas i ly check the current time and date. T o view the time: Do one of the following: ■ When your handheld is on, tap th e Clock icon in the upper-left corner of the Graffiti 2 writing ar ea. Y our handhe ld displays the time for two seconds and then returns t[...]

Set ting the primary location 345 2. T ap the location you want to use as the primary location. The location you select is typically a lar ge city in the same time zone as the one where you live. If an appropriate choice does not appear in the list, see “Adding a location” later in this chapter to cr eate a new location. 3. Ta p O K . T o set t[...]

Chapter 20 Using W orld Cloc k 346 3. T ap the up or down arrows to change the hour . 4. T ap each number of the mi nute, and then tap the arrows to chang e the minutes. 5. Ta p O K . 6. Ta p D o n e . Choosing a different primary location If you travel to another location and you wa nt al erts to appear based on local time, you need to change the [...]

Adding a location 347 T o select the se condary locations: 1. T ap the pick list next to the secondary location. 2. T ap the location you want to use as the new s econdary location. If an appr opriate location does not appe ar in the list, see the next section, “Adding a location” . Adding a location If an appr opriate location does not appear [...]

Chapter 20 Using W orld Cloc k 348 8. Ta p O K . 9. Ta p D o n e . T o set D aylight Saving options: 1. From the Edit Location dialog box, tap the This location observes Daylight Saving T ime check box to select it. 2. T ap the Start box. 3. T ap the month when da yl ight savi ng begins. 4. T ap the W eek pick list. 5. Select the week when daylight[...]

Rem ov in g a l o ca t io n 349 5. Adjust the settings. Se e “Adding a location” earlier in this chapter for details. 6. Ta p O K . 7. Ta p D o n e . Removing a location If you no longer need a location that a ppears in the Location list, you can remove it. However , you cannot remove a location that is currently assigned t o the primar y locat[...]

Chapter 20 Using W orld Cloc k 350 4. When the alarm r eminder message appears, do one of the following: T ap OK to permanently dismiss the r emind er and return to the curr ent screen. T ap Snooze to dismiss the reminder and r eturn to the curr ent screen. An attention indicator blinks in the upper -left corner of the screen to r emind you of the [...]

351 CHAPTER 21 P erfor ming HotSync ® Operations HotSync ® technology enables you to synchr onize data between one or more Palm OS ® handhelds and Palm™ Deskt op software or another personal information manager (PIM) su ch as Microsoft Outlook. T o synchronize data, you must connect your ha ndheld and your co mputer either dir ectly or indirec[...]

Chapter 21 P erforming HotSync ® Operations 352 3. Click the General tab, and select one of the following options: If you’r e not sure which option to use, keep the de fault setting: Always available. 4. If you ar e using a serial cradle/cable, cl ick the Local tab to display the settings for the connection betwe en your computer and the handhel[...]

Selecting HotS ync setup options 353 5. Click the Modem tab to display the mode m settings and adjust the options as needed. For mor e information, see “Conducting modem HotSync operations” later in this chapter . 6. If you are attached to a network, click the Network tab to display the network settings and adjust the options as needed. For mor[...]

Chapter 21 P erforming HotSync ® Operations 354 3. If you are using the USB cradle/cable, you do not need to adjust the s ettings on the Connection Settings tab for a dire ct HotSync operation; they ar e set automatically when you perform the first HotSync operation. If you ar e using Mac OS 9.1 and the op tional serial cradle/cable, click the Con[...]

Customizing Ho tSync application set tings 355 T o customiz e HotSync application settings on a Wi ndows computer: 1. Click the HotSync icon in the W indows system tray (bottom-right corner of the taskbar). Y ou can also click the HotSync command on the Palm Desktop softwar e menu bar . 2. From the HotSync Manage r menu, select Custom. 3. Select th[...]

Chapter 21 P erforming HotSync ® Operations 356 T o customize HotSync application settings on a Mac computer: 1. Double-click the Palm Desktop icon in the Palm folder . 2. From the HotSync menu, select Conduit Settings. 3. From the User pop-up menu, select the appropriate user name. 4. Select an application in the Conduit list. 5. Click Conduit Se[...]

Conducting cradle/cab le HotSync operations 357 Conducting cradle/cable HotSync operations The simples t way to sync hronize data is to perform a direct HotSync operation by seating your handheld in t he cradle/cable and pr essing the HotSync button. P erforming a cradle/cable HotSyn c operation: Windows computers The first time you synchr oniz e y[...]

Chapter 21 P erforming HotSync ® Operations 358 3. Press the HotSync button on the cradle/cable. IMPOR T ANT The first time you perform a HotS ync operation, you must ent er a user name in the New User dialog box and clic k OK. Every handheld should h ave a unique name. T o prevent loss of a user’ s records, never tr y to sync hroniz e more than[...]

Conducting cradle/cab le HotSync operations 359 P erforming a direct HotSync operation: Mac computers When you installed Palm Desktop software , you enter ed a user name. This user name is the connection between y o ur handheld and your computer . The first time you perform a HotSync operation the Palm Desktop software does the following: ■ Adds [...]

Chapter 21 P erforming HotSync ® Operations 360 T o perfor m a local HotSync ope ration on a Mac computer: 1. Place your han dheld in the HotSync cradle/cable. 2. Make sure that HotSync Manager is enabled: Double-click the HotSync Manager icon in the Palm folder . Cl ick th e HotSync Controls tab, and make sure the Enabled option is selected. 3. P[...]

Conducting IR HotSync o perations 361 4. In the Select User dialog box, sele ct the user name you enter ed when you installed the Palm Desktop softwar e, and click OK. The HotSync Pr ogress dialog box r eappears, and sync hronization begins. 5. W ait for a message on your handheld in dicating that the pr ocess is complete. After the HotSync process[...]

Chapter 21 P erforming HotSync ® Operations 362 ■ Some desktop computers may r equire an infrar ed device attached to a physical COM port. Laptops ar e likely to have a built- in IR port, so no external device is necessary . ■ Y our comput er must have an installed infrared driver . ■ If you have an external infrar ed device a ttached to you[...]

Conducting IR HotSync o perations 363 NO TE If your cradle /cable is connect ed to a USB port, you can cont inue using the cradle/ca ble while HotS ync Manager is conf igured for infrared communication. If your cradle/cable is connected to a se rial port, you cannot use your HotS ync cradle/cable ag ain until you reconf igure the HotSy nc Manager t[...]

Chapter 21 P erforming HotSync ® Operations 364 6. T ap the HotSync icon to start the IR HotSync operation. Returning to cradle/cable HotSync operations It’s easy to r eturn to using the cradle/cable for HotSync operations. If your cradle/cable is connected to a USB port, you can continue using it while HotSync Manager is configured for infrar e[...]

Conducting modem HotSync operation s 365 4. Click the Connection Settings tab, and select the corr ect connection. 5. Close the HotSync Softwar e Setup window . The next time yo u want to perform a Ho tSync operation, just press the HotSync button on the cradle/cable, as you always did before. Conducting modem HotSync operations Y ou can use a mode[...]

Chapter 21 P erforming HotSync ® Operations 366 3. Adjust the following options as needed . 4. Click OK. T o prepare a Mac computer fo r a modem HotSync operation: 1. Confirm that the comput er modem is connected and turned on, and that no communications applications, such as fa x or telephony software, or AppleT alk networking ar e running on tha[...]

Conducting modem HotSync operation s 367 4. Click the Connection Settings tab. 5. Select the On check box for the modem co nnection you’re using, and then click Settings. 6. In the Settings dialog box, select Mode m as the connection type, if it is not already selected. NO TE This step is n ot necessary for i nternal modems. 7. Adjust the followi[...]

Chapter 21 P erforming HotSync ® Operations 368 4. T ap the pick list below the icon and select a modem configuration. If you need to cr eate a configuration, tap the Menu icon , and then select Connection Setup on the Options menu. See “Con nection Pr eference s” in Chapter 22 for mor e information. 5. T ap the En ter phone # fi eld. If you p[...]

Conducting modem HotSync operation s 369 Selecting the conduits for a modem HotSync operation The Conduit Setup dialog box on your handheld en ables you to define which files and/or applications synchr onize during a modem HotSync ope ration. Y ou can use these settings to minimize th e time requir ed to synchr onize data with a modem. T o change t[...]

Chapter 21 P erforming HotSync ® Operations 370 Conducting Bluetooth HotSync operations If you have a Bluetoot h computer running W indows 98/Me/NT/2000 or Mac OS X, version 10.1.2 or later with the Apple Bluetooth softwar e, you can use Bluetooth technology to perform wir eless HotSync operations. NO TE Go to the web site www.palm.com/suppor t/gl[...]

Conducting Blu etooth HotSync operatio ns 371 4. In the Serial port dro p-down box, select the virtual serial port you chose or created in st ep 1. 5. Click OK. T o prepare your Mac computer fo r a Bluetooth HotSync operation: 1. Double-click the HotSync Manager icon in the Palm folder . 2. In the HotSync Contr ols tab, select Enabled. 3. Click the[...]

Chapter 21 P erforming HotSync ® Operations 372 4. Select the HotSync icon . 5. T ap the pick list in the cent er of the scre en and select the connection sett ings you just created. P erforming a Bluetooth HotSync operation After you prepar e your computer and your handheld, you ar e re ady to perform a Bluetooth HotSync operation. T o perform a [...]

Conducting network Hot Sync operations 373 Connecting to y our company’ s dial-in server A network HotSync operation r equires the following (consult your system administrator for assistance): ■ Y our computer has TCP/IP support installed. ■ Both your company’s network system an d its r emo te access serv er support TCP/IP . ■ Y ou have a[...]

Chapter 21 P erforming HotSync ® Operations 37 4 5. Click OK. 6. Put your handheld in the cradle/cable, and perform a HotSync operation. The HotSync operation r ecords ne twork information about your computer on your handheld. W ith this information, your handheld can locate your computer when you perform a HotSync operation over the network. T o [...]

Using File Link 375 8. T ap Service an d select a service. 9. Ta p D o n e . 10 . T a p the Menu icon . 11 . Select Conduit Setup on the Options menu. For instr uctions, see “Sele cting the conduits for a modem HotSync operation” earlier in this chapter . P erforming a network HotSync operation After you prepar e your computer and your handheld[...]

Chapter 21 P erforming HotSync ® Operations 376 W ith File Link you can im port data stored in any of the following formats: ■ Comma-separat ed (*.csv ) ■ Memo Pad archive (*.mpa) ■ Address Book archive (*.aba) ■ T ext (*.txt) For information on how to set up a file link, see the Palm Desktop online Help. NO TE The File Link feature is not[...]

Creating a user profile 377 5. Enter a unique name for the profile, and click OK. 6. Repeat steps 3 and 4 for each profile that you want to cr eate, and then clic k OK to r eturn to Palm Desktop software. 7. Select the pr ofile from the User list, and cr eate the data for the profile (such as a company phone list, and so on). T o create a us er pro[...]

Chapter 21 P erforming HotSync ® Operations 378 P erforming the first HotSync operation with a user profile After you cre ate a user profile, you ar e ready to transfer the inform ation to the new handheld during the first HotSync operation. T o use a profile for a first-time HotS ync operation on a Windows computer: 1. Place the new handheld in t[...]

379 CHAPTER 22 Setting Preferences for Y our Handheld Prefer ences enable you to customize the configura tion options on your handhe ld. The options ar e grouped into thr ee categories: General, Communication, and Personal. Each category prov ides access to a list of relevant Pr eferences scr eens. Use pre ferences to do the f ollowing: ■ Access [...]

Chapter 22 Set ting Preferences for Y our Handheld 380 ■ Access the Personal Pr eferences s creen s to customize any of the following settings: Setting General Preferences The General Prefer ences category enable s you to access scr eens where you can modify Date & T ime, Digitizer , Formats, Graffiti 2, Power , Security , Sounds & Alerts[...]

Set ting General Pr eferences 381 Date & T ime Preferences The Date & T ime Preferences screen enables you to choos e a primary locat ion and to set the date, time, and time zone for th at location. Y ou can al so indicate whether this location observes daylight saving time and the dates daylight saving tim e starts and ends. All of these s[...]

Chapter 22 Set ting Preferences for Y our Handheld 382 T o set the time: 1. From the General Prefer ences list, select Date & T ime. 2. T ap the Set T ime box. 3. T ap the up or down arrows to change the hour . 4. T ap each mi nute number , and then tap the arrows to change them. 5. Ta p O K . 6. Ta p D o n e . T o set the time zone and dayligh[...]

Set ting General Pr eferences 383 Country default The country default sets date , time, week start day , and number conventions based on geographic r egions where you might us e your handheld. For example, in the United Kingdom, time often is e xpresse d using a 24-hour cl ock. In the United States, however , time is expr essed using a 12-hour cloc[...]

Chapter 22 Set ting Preferences for Y our Handheld 384 Graffiti 2 Preferences The Graf fiti 2 Prefer ences screen enable s you select an alternate stroke shape for specific characters. T o select alternate strokes: 1. From the General Prefer ences list, select Graf fiti 2. 2. T ap the letter yo u want to change. 3. T ap the check box to activate th[...]

Set ting General Pr eferences 385 Auto-off after Y our handheld has an automat ic shutoff featur e that turns off the power after a period of inactivity . This feature helps cons erve battery power in case you for get to turn of f your handheld. If you find that your handheld shuts itse lf off befor e you finish reviewing the information on the scr[...]

Chapter 22 Set ting Preferences for Y our Handheld 386 T o change the power on setting: 1. From the General Prefer ences list, select Power . 2. T ap the check box, Power on when opened, to deselect it. 3. Ta p D o n e . T o change the power off setting: 1. From the General Prefer ences list, select Power . 2. T ap the check box, Power of f when cl[...]

Set ting General Pr eferences 387 System Sound, Game Sound , and Alarm Sound settings Y our handheld uses a va riety of sounds . The System Sound, Game Sound, and Alarm Sound settings enable you to turn the sounds on or of f and to adjust the volume l evel. T o set the sound settings: 1. From the General Prefer ences list, select Sound & Alerts[...]

Chapter 22 Set ting Preferences for Y our Handheld 388 3. T ap the Alarm LED pick list and select On or Off. 4. T ap the Alarm V ibrate pick list and select On or Off. 5. Ta p D o n e . Writing Area Preferences W r iting Ar ea Preferences of fer you the option of using the full scree n to enter Graffiti 2 characters. When W riting A rea Prefer ence[...]

Set ting Communication Preferences 389 Setting Communication Preferences The Communication Pr eferences cate gory enables you to access s creens wher e you can modify Bluetooth, Connection, Netw ork, and Phone settings. This section provide s details about each of these screens. 1. T ap the Home icon . 2. T ap the Prefs icon . 3. From the Communica[...]

Chapter 22 Set ting Preferences for Y our Handheld 390 T urning Bluetooth communication on and off By default, the Bluetooth communication featur e on your handheld is turned of f. The default setting is designed t o co nserve battery power . When Bluetooth communication is off, you cannot commun icate with other Bluetooth devices. Y ou must turn o[...]

Set ting Communication Preferences 391 3. Enter a name for your device. 4. Ta p O K . 5. Ta p D o n e . Setting device discovery Discovery is the pr ocess that Bluetooth de vices use to find each other when the y are within range of each other . When you initiate the discovery process, you find and select the devices with which you want to connect.[...]

Chapter 22 Set ting Preferences for Y our Handheld 392 enter free ly , and if someone without a key rings the be ll to request a connection, you can choose to open the door or ignore the r equest. T o disable discovery: 1. From the Communications Prefer ences list, select Bluetooth. 2. T ap the Discoverable pick list and select No. 3. Ta p D o n e [...]

Set ting Communication Preferences 393 T o enable wakeup: 1. From the Communications Prefer ences list, select Bluetooth. 2. T ap the Allow W akeup pick list and select Y es. 3. Ta p D o n e . T o enable wakeup during specific hours: 1. From the Communications Prefer ences list, select Bluetooth. 2. T ap the Allow W akeup pick list. 3. Select Sched[...]

Chapter 22 Set ting Preferences for Y our Handheld 394 Adding trusted devices When you creat e a trusted pair , you enter an identical secret code on both devices. This secr et code is cal led a passkey . The passke y enables you to create a list of Bluetooth devices fr om which you automa tically accept communication. If a device with a r ecognize[...]

Set ting Communication Preferences 395 6. Enter the same passkey on your handhe ld and the trusted device. Some Bluetooth devices have a built-in pass key; others enable you to choose the passkey; see the docum entation included with your Bluetooth device for information. In either case you must use the same passkey for both the device and your han[...]

Chapter 22 Set ting Preferences for Y our Handheld 396 4. T ap Details. 5. T ap Done to r eturn to the T rusted Devices scr een. 6. T ap Done again to r eturn to the Bluetooth Pr eferences scr een. 7. T ap Done again. T o delete a trusted device: 1. From the Communications Prefer ences list, select Bluetooth. 2. Ta p Tr u s t e d D e v i c e s . 3.[...]

Set ting Communication Preferences 397 6. Ta p O K . 7. T ap Done to r eturn to the Bluetooth Prefer ences screen. 8. T ap Done again. Enabling/disabling the user cache When you enable or d isable the user cache you control whethe r or not your handheld r etrieves the names of r emote devices each time the discovery pr ocess takes place. By default[...]

Chapter 22 Set ting Preferences for Y our Handheld 398 NO TE Palm wor ks with developer s of third-pa rt y add-on applications to ensure the compatibility of these ap plications with your new Palm handheld. S ome t hird-party applications, however , may not have been upgr aded to be compatible with your new P alm handheld. If you suspect that a thi[...]

Set ting Communication Preferences 399 Editing connections The following example shows you how to edit the IR to GSM Phone connection to adjust the comm unication spee d; you can similarly edit other connections or settings or create a cus tom connection . Y ou can use the IR to GSM Phone connection to perform a remote IR HotSync operation. T o acc[...]

Chapter 22 Set ting Preferences for Y our Handheld 400 4. T ap Details. 5. T ap the Speed pick list and select the appr opriate speed. 6. Enter the initialization string supplied by the documentation for the modem in your mobile phone, if necessary . 7. Ta p O K . 8. T ap OK again to save the configuration. After you create t he configuration, you [...]

Set ting Communication Preferences 40 1 TIP Y ou can also create a connection wi th a GSM phone using the Pho ne Link application. W e recommend using Phone Link to create phone connectio ns. See Chapter 1 4 for details. Use the steps described in th ese sections only if you are unable to create a connectio n with Phone Link. T o create a Bluetoot [...]

Chapter 22 Set ting Preferences for Y our Handheld 402 8. When the Discovery Re sults screen appe ars, select the de vice to which you want to connect. If the device to which you want to co nnect d oes not appear on the discovery results list, tap Find More. 9. Ta p O K . If pr ompted, create a trust ed pair with the device. See “Adding trusted d[...]

Set ting Communication Preferences 403 5. T ap the V ia pick list and select Bluetooth. 6. Prepar e your phone to accept a Bluetooth connection. NO TE See the documentati on that was included with your phone for how to prepare your phone to accept a Blue tooth connection. The documentation might refer to a Bluetooth conne ction as a Bluetooth pairi[...]

Chapter 22 Set ting Preferences for Y our Handheld 404 Y ou can also use your h andheld’s Bluetooth technology and the softwar e that is included in the handhe ld operating system to connect with a LAN acce ss point. T o use the e-mail or web brow ser software included with your handheld, you mus t create a configuration in Connection Pr eference[...]

Set ting Communication Preferences 405 T o select a networ k service profile: 1. From the Communications Pr ef er ences list, select Network. 2. T ap the Ser vice pick list. 3. Select the network service profile you want to use. 4. Ta p D o n e . T o duplic ate an existing network service profile: 1. From the Communications Pr ef er ences list, sel[...]

Chapter 22 Set ting Preferences for Y our Handheld 406 3. Enter your user name. NO TE Most dial-in servers do not accept spaces in the user name. 4. Ta p D o n e . Entering a passw ord The Passwor d box identifies the passwor d yo u use to log into your server or ISP . Y our entry in this field determines whether your handheld prompts you to enter [...]

Set ting Communication Preferences 407 Selecting a connection Use the Connection setting to select t he method you want to use to connect to your ISP or to a dial-in server . See “Connection Prefer ences” earlier in this chapter for information about creating and co nfiguring connection settings. T o select a connection: 1. From the Communicati[...]

Chapter 22 Set ting Preferences for Y our Handheld 408 Entering a prefix A prefix is a number that you dial befor e the telephone number to access an outside line. For example, many of fices requir e th at you first dial “9” to dial a number outside the building. T o enter a prefix: 1. From the Communications Pr ef er ences list, select Network[...]

Set ting Communication Preferences 409 4. Enter the code to disable Call W aitin g on the Disable ca ll waiting line. Each telephone company a ssigns a code to disable Call W aiting. Contact your local telephone company for the code that is appr opriate for you. 5. Ta p O K . 6. Ta p D o n e . Using a calling card The Use calling card field enables[...]

Chapter 22 Set ting Preferences for Y our Handheld 41 0 Connecting to y our service After you set your Connect ion and Network Prefer ences, establishing a connection to your ISP or your company’s network (dial-in server) is easy . T o establis h a connection: 1. From the Communications Pr ef er ences list, select Network. 2. T ap Connect to dial[...]

Set ting Communication Preferences 41 1 T o configure Internet a ccess with a Bluetooth phone or LAN access point: 1. From the Communications Pr ef er ences list, select Network. 2. T ap the Service pick list and select the name of your ISP or network service. See “T o select a network service profile:” earlier in this chapter for details. If t[...]

Chapter 22 Set ting Preferences for Y our Handheld 412 T o enter an INIT string for a high-speed wi reless data network connection: 1. After completing step 5 in the pre ceding procedur e, tap Details. 2. T ap Script. 3. T ap End to expand the pick list, and then tap Send. T ap here to send INIT string[...]

Set ting Communication Preferences 413 4. In the Send field, enter the INIT string pr ovided by your wireless operator . 5. Ta p O K . High-speed wireless data netw ork services ar e not available in all locations. If you pass from an ar ea with coverage into one without coverage, you will lose your network connection with no notice. If your networ[...]

Chapter 22 Set ting Preferences for Y our Handheld 414 3. T ap Details. Idle timeout The Idle timeout setting defines how long your handheld waits befor e dr opping the connection with your ISP or dial-in server when you switch out of a TCP/IP application. T o set the Idle timeout: 1. T ap the Idle ti meout pick list and se lect one of the followin[...]

Set ting Communication Preferences 415 T o enter a primary and secondary DNS: 1. T ap the Query DNS check box to deselect it . 2. T ap the space to the left of the first pe riod in the Primary DNS field, and then enter the first section of the I P address. Each section must be a number fr om 0 to 255. 3. Repeat step 2 for the second, thir d, and la[...]

Chapter 22 Set ting Preferences for Y our Handheld 416 Login scripts A login script is a series of commands that automate s logging in to a network server—for example, your corporate netw ork or your ISP . A login script is associated with a specific network servic e profile cr eated in Network Pre ferences. A login script is something that you a[...]

Set ting Communication Preferences 417 T o create a login script: 1. T ap Script. 2. T ap the End pick list. 3. Select the command you want from the Comm and list. If the command requir es additional information, a field appears to the right of it for you to e nter the information. The following commands ar e available: W ait For T ells your handhe[...]

Chapter 22 Set ting Preferences for Y our Handheld 418 4. Repeat steps 2 and 3 until the login script is complete. 5. Ta p O K . Plug-in applications Y ou can create plug-in applicat ions contai ning script commands that extend the functionalit y of the built-in script c omma nds. A plug-in application is a standard PRC application that you install[...]

Set ting Communication Preferences 419 Network Preferen ces menu commands The Network Pr eferences scr een includes menu c o m m a n d s t o m a k e i t f a s t a n d e a s y to cr eate and edit network service profiles. TCP/IP applica tion menus are shown he re f or y o ur re fe re n ce . Se e “Usi ng menus” in Chapter 4 for more information a[...]

Chapter 22 Set ting Preferences for Y our Handheld 420 Adding a DNS number If your ISP or dial-in server r equires a DNS number and you did not enter that information in the Network Prefer ences scr een, it will appear that you successfully logged into your network. When you tr y to use an application or look up information, however , the connectio[...]

Set ting P ersonal Preferences 421 3. From the Personal Prefer ences list select the name of the Prefer ences screen you want to view . TIP Y ou can also press Lef t, Right, Up, and Down on the naviga tor to highlight a Pre ferences screen name and then p ress Select on the navi gator to open t hat Preferences screen. Buttons Preferences The Button[...]

Chapter 22 Set ting Preferences for Y our Handheld 422 3. Select the application that you want to assign to the button. T o restor e all the buttons to t h eir factory settings, tap Default. 4. Ta p D o n e . P en Preferences The Buttons Pr eferences scre en enables you to change the assignment of the full-screen pen str oke. By default, the fu ll-[...]

Set ting P ersonal Preferences 423 4. Ta p O K . 5. Ta p D o n e . HotSync Buttons Preferences The Buttons Pr eferences scre en also enable s you to assoc iate various applic ations with the HotSync button on the cradle/cable and th e HotSync button on an optional modem accessory . Any changes that you make in the HotSync Buttons dialog box become [...]

Chapter 22 Set ting Preferences for Y our Handheld 424 Color Theme Preferences The Color Theme Preferences screen enables you to sele ct a different set of pr e- defined colors for your handheld screen. T o select a color theme: 1. From the Personal Prefe rence s list, select Color Theme. 2. Select a theme. The new co lors immediatel y appear on th[...]

Set ting P ersonal Preferences 425 T o customiz e the Owner Preferences: 1. From the Personal Prefe rences list, select Owner . 2. Modify or enter the text that you want to associate with your handheld. If you enter mor e text than can fit on one screen, a scr oll bar automatically appears on the right side of the scr een. If you assign a passwor d[...]

Chapter 22 Set ting Preferences for Y our Handheld 426 Y ou can mask and h ide private recor ds with or without a passwor d. W ithout a passwor d, private recor ds are hidden or masked until you set the Security Prefer ence to show them. W ith a passwor d, you must enter the password to view the private entries. Assigning a passw ord Y ou can assig[...]

Set ting P ersonal Preferences 427 3. Enter the curre nt password. 4. Ta p O K . 5. Do one of the following: – T o change the passwor d, hi nt, or quick password, enter the new information, and tap OK. – T o remove the pass word, tap Unassign. 6. Ta p D o n e . Masking your pass word entry Masking your password entry secur es your password agai[...]

Chapter 22 Set ting Preferences for Y our Handheld 428 3. T ap the check box for Mask pass word entry . 4. Ta p O K . NO TE T urn of f and then turn on your handheld to enable this c hange. Setting the quick passw ord delay time limit Y ou can set a quick passwor d delay time limit to accommodate your personal prefe rence. After the delay limit has[...]

Set ting P ersonal Preferences 429 Locking y our handheld Y ou can lock your handh eld so that it ca nnot be operated until your password is entere d. In the event that your handheld is lost or stolen, this helps pr otect your data fr om unauthorized use. Y ou can set your handheld to lock automatically , or you can lock it manually . Locking your [...]

Chapter 22 Set ting Preferences for Y our Handheld 430 T o set your handheld to lock at a preset time: 1. T ap the Auto Lock Handheld box. 2. Enter your password. 3. Select At a pr eset time, and then use the arr ows to set the time. 4. Ta p O K . NO TE T urn of f and then turn on your handheld to enable this c hange. T o set your handheld to lock [...]

Set ting P ersonal Preferences 431 3. Select After a pres et delay . 4. Enter the inactive period, and then select Minute(s) or Hour(s) from the pick list. 5. Ta p O K . NO TE Y ou need to turn off and then tur n on your handheld before this c hange is enabled. IMPORT ANT If you loc k your handheld, you must enter the ex act password to reactivate [...]

Chapter 22 Set ting Preferences for Y our Handheld 432 Recovering from a forgotten pass word IMPORT ANT Deleting a forgotten password a lso deletes all entries and files marked as Privat e. If you are not locked out of your handheld and you forgot your passwor d, your handheld displays a hint, if you en tered one, to help you r emember the password[...]

Set ting P ersonal Preferences 433 Making records private In many applications, you can make indi vidual r ecords priv ate. Private r ecords remain vis ible and accessible, however , unt il you select the Security setting to hide or mask all private recor ds. Masked r ecords appear as gray placeholde rs in the same position they would appear if the[...]

Chapter 22 Set ting Preferences for Y our Handheld 434 T o mask all private records: 1. From the Personal Pr eferences list, select Security . 2. T ap the Current Privacy pick list and select Mask Recor ds. 3. T ap OK to confirm that you want to mask private recor ds. 4. Ta p D o n e . T o display all private records: 1. From the Personal Pr eferen[...]

Set ting P ersonal Preferences 435 T o unmask individual records: 1. Select a masked r ecord. 2. Do one of the following: – If you do not have a passwor d, a masked recor d becomes visible. – If you have a passwor d, the Show Private Records dialog box appears. Go to step 3. 3. Enter your password. 4. Ta p O K . T o make a record private: 1. Di[...]

Chapter 22 Set ting Preferences for Y our Handheld 436 2. T ap the Automatically pick list and select either Mask Private Recor ds or Hide Public Records. 3. Ta p W h e n b o x . 4. Select On power off. 5. Ta p O K . NO TE T urn of f and then turn on your handheld to enable this c hange. T o automatica ll y hide or mask record s at a preset time: 1[...]

Set ting P ersonal Preferences 437 2. T ap the Automatically pick list and select either Mask Private Recor ds or Hide Public Records. 3. Ta p W h e n b o x . 4. Select At a pr eset time, and then use the arr ows to set the time. 5. Ta p O K . NO TE T urn of f and then turn on your handheld to enable this c hange. T o automatically hi de or mask yo[...]

Chapter 22 Set ting Preferences for Y our Handheld 438 2. T ap the Automatically pick list and select either Mask Private Recor ds or Hide Public Records. 3. Ta p W h e n b o x . 4. Select After a pres et delay . 5. Enter the inactive period, and then select Minute(s) or Hour(s) from the pick list. 6. Ta p O K . NO TE T urn of f and then turn on yo[...]

Set ting P ersonal Preferences 439 5. T ap the check box for Encrypt data when locked. 6. T ap the Choose Applications button. 7. Select the applications whose data you want to encrypt and tap OK. 8. If you want to encrypt only p rivate reco r ds, select Encrypt private recor ds only . 9. T ap the Encryption type pick list and select a type. 10 . T[...]

Chapter 22 Set ting Preferences for Y our Handheld 440 Using security shortcuts Y ou can create shortcuts to activate certai n secur ity features, such as locking th e handheld or maskin g private recor ds. For information on using shortcuts, see “Graffiti 2 ShortCuts” in Chapter 3 . T o create and activate security shortcuts: 1. From the Perso[...]

Set ting P ersonal Preferences 441 3. On the ShortCut name line, enter the letters you want to use to activate the ShortCut. 4. T ap the ShortCut T ext area, and enter the text t hat you want to appear when you write the ShortCut characters. TIP Y ou may want to add a spa ce c haracter af ter the last word in your ShortCut text. This w ay , a space[...]

Chapter 22 Set ting Preferences for Y our Handheld 442 Deleting a ShortCut If you no longer need a ShortCut, you ca n delete it from the list of ShortCuts. T o delete a ShortCut: 1. From the Personal Prefer ences list, select Shortcuts. 2. Select the ShortCut you want to delete. 3. T ap Delete. 4. Ta p Ye s . 5. Ta p D o n e .[...]

443 APPENDIX A Maintaining Y our Handheld This chapter pr ovides information on the following: ■ Caring for your handheld ■ Prolonging battery life ■ Resetting your handheld Caring for y our handheld Y our handheld is designed to be rugged and r eliable and to pr ovide years of trouble -free service. Observe the follow ing general tips when u[...]

Appendix A Mai ntaining Y our Handheld 444 Prolonging battery life Note the following considerations for the battery in your handheld: ■ Under normal conditions your handheld battery should remain char ged when you place it in the cradle/cable for just a few minutes each day . Y ou can conserve battery life by doing any of the following: – Redu[...]

Reset ting your hand held 445 P erforming a soft reset A soft reset tells your handheld to stop wh at it’s doing and start over again. All recor ds and entries stor ed in your handheld ar e retained with a sof t reset. After a soft r eset, the Pre ferences scr een appe ars and the Date and T ime option is highlighted so you can r eset the date an[...]

Appendix A Mai ntaining Y our Handheld 446 4. W ait for the Pal m Powered™ logo to appear; then release the power button. 5. When a message appe ars on the handheld screen wa rning that you are about to erase all the data stor ed on your handheld, do one of the following: – Pr ess Up on the navigator to complete the har d res et and display the[...]

Reset ting your hand held 447 T o restore your data from a Ma c computer after a hard reset: 1. Double-click the HotSync Manager in the Palm folder . 2. From the HotSync menu, select Conduit Settings. 3. From the Users pop-up menu, sele ct the appr opriate user name. 4. Select an application fr om the list. 5. Click Conduit Settings. 6. Click Macin[...]

Appendix A Mai ntaining Y our Handheld 448[...]

449 APPENDIX B F requently Asked Questions If you encounter a problem with your h andheld, do not call T echnical Support until you have r eviewed the fr equently as ked questions in this appendix and you have also reviewed the following: ■ The readme file located in the folder wher e you installed the Palm™ Desktop software on your W indows co[...]

Appendix B F requently Asked Questions 450 Software installation problems Problem Solution The installation menu did not appear when I inserted the Desktop Software CD-ROM (or the Software Essentials CD- ROM) into my W indows computer . 1. From the W indows desktop, click Start. 2. Select Run. 3. Click Browse. 4. Locate your CD-ROM drive, and se le[...]

Operating problems 451 Operating problems Problem Solution I don’t see anyth ing on my handheld’s screen. T ry each of these in turn: ■ Pre ss an application button to ensure th at your handheld is turned on. ■ T ap the Brightness icon in th e upper-right corner of t he Graf fiti ® 2 writing area. If the B rightness dialog box appears, adj[...]

Appendix B F requently Asked Questions 452 T apping and writing problems My handheld is not making any sounds. Check the System, Alarm, and Game Sound se ttings. See “Sounds & Alerts Pr eferences” in Chapter 22 . My handheld’s indicator light is not blinking when alarms occur . Check the Alarm indica tor light sett ing. See “Alarm LED a[...]

Application p roblems 453 Application problems Problem Solution I tapped the T oday button, but it does not show the corr ect date. Y our handheld is not set to the curr ent date. Make sure the Se t Date box on the Date and T ime Prefer ences screen displays the current date . See “Date & T ime Prefer ences” in Chapter 22 for more in format[...]

Appendix B F requently Asked Questions 454 HotSync problems My vCard or vCal e-mail attachment isn’t forwar ding correctly (continued ). 5. Click OK. 6. Start the e-mail client soft ware and make sure it is configured as the d efault MAPI client. Consult the documentation for your desktop e-ma il application for more in formation. The current dat[...]

HotSync problems 455 I cannot perform a HotSync operation. What should I check to make sure I’m doing it correctly (continued )? On a Mac computer try these s teps: 1. Make sure HotSync Manager is enabled. If it is not, double-click the HotSync Manager icon in the Palm fold er and enable HotSync Manager on the HotSync Controls tab. 2. If you are [...]

Appendix B F requently Asked Questions 456 I tried to do a local HotSync operation, but it did not complete successfully . ■ Make sure your handheld is seated in the cradle/cable correctly . ■ Check the connection betwee n the HotSync cradle/cable and the USB or serial port on your computer . ■ Make sur e the user name you selected in Palm De[...]

HotSync problems 457 I tried to do a modem HotSync operation, but it did not complete successfully . Check the following on your computer: ■ Make sur e your computer is turned on and that it does not shut down automatically as part of an ener gy-saving feature. ■ Make sure the modem connecte d to your computer is turned on and is connected to t[...]

Appendix B F requently Asked Questions 458 I tried to do a modem HotSync operation, but it did not complete successfully (continued). On a Mac computer , check the following: ■ Make sure that Internal Mo dem is selected on the Connection Settings tab in the Hot Sync Software Setup window . ■ Y ou may need to select a dif ferent modem type or en[...]

HotSync problems 459 I can’t perform an IR HotSync operation. ■ On a computer running W indows 98, be sure that the HotSync Manager is running, that Infrar ed is selected on the HotSync Mana ger menu, and that the Serial Port for local operations is set to the simulated port for infrared communication. See “Conducting IR HotSync operations”[...]

Appendix B F requently Asked Questions 460 When I perform a HotSync operation, my information does not transfer to Palm Desktop softwar e. ■ If you have performed a Hot Sync operation successfully but you cannot find the data from your handhe ld on Palm Desktop softwar e, check to se e that you have the correct user name selected for viewing data[...]

Beaming and sendi ng problems 461 Beaming and sending problems I can’t perform a Bluetooth HotSync operation (continued). ■ Some computers have a dedicated virtual serial port number , such as COM5, and ot her computers enable you to choose a port number such as COM8 or COM12. Refer to the documentation that came with your computer for informat[...]

Appendix B F requently Asked Questions 462 Phone connection problems Problem Solution My passkey is r ejected when I attempt to pair (or bond) my mobile phone with my handheld. ■ Some mobile phones r equire that you enter the passkey within a specific timeframe. Make sure you have a passkey in mind and that you enter it immediately when pr ompted[...]

V er saMail™ problems 463 Ve r s a M a i l ™ problems My phone connecti on drops before I finish using it. ■ Y ou need to incr ease the Id le timeout setting on the Network Pre ferences Details scr een. See “Adding detailed information to a network service profile” in Chapter 22 for instr uctions. I get an error messag e when I try to dia[...]

Appendix B F requently Asked Questions 464 Recharging problems I am having pr oblems accessing my account (continued). ■ Some wir eless service providers have other r equire ments specific to their service. For example, Y ahoo! requir es you to set up POP mail forwar ding for your Y ahoo! account in order to download e-mail messages to your handh[...]

P assword problems 465 P ass word problems T echnical support If, after r eviewing the sources listed at th e beginning of this appendix, you cannot solve your pr oblem, go to www .palm.com/suppor t/globalsupport or s en d a n e- m a i l to your r egional T echnical Support office. Before r equesting support, please experi ment a bit to repr oduce [...]

Appendix B F requently Asked Questions 466 NO TE Palm wor ks with developer s of th ird-par ty add-on applications to ensure the compatibility of these applications with your new Palm handheld. Some third-party applica tions, however , may not have been upgraded to be compatible with your new P alm handheld. If you suspect that a third-par ty appli[...]

467 Product Regulatory Information FCC Statement This device complies with part 15 of the FC C ru les. Operation is subject to the following two conditions: (1) This device may n ot cause harmful interference, and (2) this device must accept any interference received, includ ing interference that may cause undesired operation. NO TE This equipment [...]

Product Regulatory Information 468 MPE (Maximum P ermissible Exposure) Statement RF Exposure Compliance: In order for this device to comply with FCC rules, under the provis ion of Part 15.247( b)(c), it must operate in a manner that ensures that the public is not exposed to radio frequency energy levels in excess of the Maximum Permissible Limits ([...]

Product R egulatory Information 469 ARIB STD-T66 Statement (Japan) This product uses a radio wave in the 2.4 GHz ba ndwidth. This frequency is also used by the microwave ovens industry, scientific and medical devi ces, in addition to wire less transm itters for motion detectors, such as those req uiring licenses used on manufacturing lines or simil[...]

Product Regulatory Information 470 T aiwan Statement Article 14: Unless approved, for an y model accredited low power rad io frequency electric machinery, any company, trader, or user shall not change th e frequency, increase the power, or change the features and functions of the original design. Article 17: Any use of lower power radio frequency e[...]

471 Index A ABA. See Address Book archive files Accented characters , Graffiti 2 writing 30 Account. See E-mail account Add/Remove Programs icon 76 Add-on applications 68–75 Address Book *If Found Call* entry 79 adding custom fields 85 adding e-mail address from 231 adding entry from e-mail 258–2 59 archive files (.aba) 38 business card for bea[...]

Index 472 To Do List 171 VersaMail 177 version of 465 viewing as icons 45 viewing as list 45 Voice Memo 307 Web Browser Pro 317 World Clock 343 See also Add-on applications Archive files importing data from 37 for main applications 38 messages in SMS 163 saving deleted records 53 saving purged r ecords 54 Attaching a signat ure to messages 188, 195[...]

Index 473 Card Info 91 Caring for the handheld 443 Categories 162 application 44–45 assigning records to 55–56 beaming 33–35 bookmarks 329 creating 57 default 44, 55 displayi ng 56, 8 5, 453 merging 58 renaming 57 saved web pages 33 2 sending 37 using in Applications Launcher 44, 45 Cc field 231 Chain calculations 88 Characters, Graffit i 2 2[...]

Index 47 4 Creating Address Book entries 78–79 categories 44–45, 57 currency symbols 123 custom fields in Address Book 85 Date Book events 95 e-mail folders 228–229 Expense items 120 expense reports 125 notes for records 65 records 50 ShortCuts 440 signature 165 SMS messages 160 synchronize on ly e-mail account 189– 196 Currency default 123[...]

Index 475 service templates 418 text 52 See also Purging records Desktop software displaying euro 125 linking to external files 39, 375 removing 76 saving deleted data in archive file 53 Device assigning name 390 enabling/disabling the user cache 397 types with which you can connect 389 Digitizer 17, 382 calibrating your handheld 17 preferences 382[...]

Index 476 replying to 238–24 0 Secure Sockets Layer 302 send retry 234 sending 233 signature, adding 188, 195, 202 storing in Outbox 233 trash 254 URLs in messages 241 viewing attachments 241–2 45 E-mail account advanced preferences 294 APOP setting 288 auto get mail 209 before setting up 180 changing e-mail address 286 changing mail se rver se[...]

Index 477 File types that can be downloaded 322 Filed SMS messages 163 Files converting attachments 274–276 error log 260 linking to external 39, 375 Filters creating 279–28 1 deleting 283 editing 2 83 examples of 282 turning on and off 281–282 Finding applications, using Graffiti 2 writing 42 information in applications 58–63 phone numbers[...]

Index 478 Hard reset 445, 451 Hardware add-ons 14 Help Graffiti 2 52 online tips 19 onscreen keyboard 319 Hiding records 433 History list clearing 334 definition 333 limit 333 Home page changing 335 returning to 322 Host name 341 Host server, changing 341 HotSync Bluetooth operations 370–372 buttons preferences 423 conduits for synchronizing appl[...]

Index 479 Inbox Reminders screen and 215 synchronizing 266 viewing mail 206 Incoming mail server 184, 191, 197, 198 changing 287 Indicator light 13, 387 Infrared connections 398, 399 HotSync operations 361–364, 399–400 port 13, 33, 361 problems with I R HotSync operations 459 requirements for computer 361 INIT string, sending 412–413 Initiali[...]

Index 480 M Mail server settings, changing 287 Mail service, defa ult service for e-m ail account 204 –205, 285 Mail settings changing e-mail address 286 changing mail se rver settings 287 changing protocol type 284 changing username and pass word 284 managing 283 Mailbox, adding new 182 Mailto links 327 Maintenance information 443 Marking messag[...]

Index 481 returning to web pages you’ve visited 322 visiting bookmarked web pages 330 Netscape 262 Network connecting 179, 410 entering ISP information 411 HotSync operation 372–3 75 idle timeout 414 login scripts 416–4 18 password 406 phone settings 407 preferences 403–420 prerequisites for connecting in VersaMail 180 primary DNS 414 secon[...]

Index 482 thumbnails 137 viewing photos 137 Palm Quick Install 69–73 PalmModem accessory, prerequisite for connection 180 Passkeys 152 entering to create a trusted pair with a phone 152, 462 Passwords 426–428 changing 426 changing in VersaMail 2 84 creating 426 deleting 426 editing in e-mail account 196 entering in Web Browser Pro 325 for netwo[...]

Index 483 Sounds & Alerts 386–388 Trash 255 Writing Ar ea 388 Primary DNS 414 Printing expe nse reports 125 Prioritizing To Do List records 172, 175 Private rec ords displaying 434 hiding 433 hiding automatically 435 lost with forgotten password 432 masking 434 masking automatically 435 problems dis playing 453 Problems beaming and sending 46[...]

Index 484 Resetting handheld hard reset 445, 451 location of reset button 14, 445 soft reset 444 Restoring data Mac 447 Windows 446 Returning to a web page 322 to a web page in the History list 333 to your home page 322 S Saving data 43, 51, 53 e-mail databases 299 e-mail messages 253 web pages 331–333 Scheduled retrieval of e-mail. See Auto get [...]

Index 485 Sorting applications 44 records 63–64, 453 Sounds & Alerts preferences 386–388 Sounds. See Alarm and System sounds Speed of image downloading 336 SSL. See Secure Sockets Layer Starting applica tions 42 Stopping a download 323 Stylus dragging with 17 pen stroke to activa te a feature 422 tapping with 17 Sunday, to start week 383 Sy[...]

Index 486 Troubleshooting 459 Trusted devices, adding truste d devices 394–395 Trusted pairs, creating 402 Turning off handheld automatically 385 pen stroke for 423 problems with 451 Turning on handheld displaying owner’s name 424 power button 13 problems with 451 U Undoing actions 52 Uniform Resource Locator. See URL Uninstalling Desktop softw[...]

Index 487 Writing are a on handheld 12 preferences 388 Writing. See Entering data[...]

Index 488[...]