Panasonic KX-FP205 manual

Please read these Operating Instructions before using the unit and sav e f or future reference . This model is designed to be used only in the U .S.A. FOR F AX AD V ANT A GE ASSIST ANCE: — REFER T O www .panasonic.com/helpfax for customer s in the U.S.A. or Puer to Rico — E-MAIL T O consumer_fax@us.panasonic.com for customer s in the U.S.A. or [...]

2 Thank y ou for p urchasin g a Pana sonic fax machi ne . Things y ou should keep a recor d of Attach y our sales r eceipt her e. For y our future reference Caution: L The T e lephone Consu mer Protection Ac t of 1991 mak es it unla wful f or any pers on to us e a computer or o ther electroni c de vice , including f ax mac hines, to se nd any mes s[...]

Important Information 3 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport Importan t Informati o n Safe ty Ins truc tions 1For assistance, plea se visit http://www.panasonic.co m/consumersuppo rt Impor tant saf ety instructions When usi ng this unit , basic s afety pre cautions shou ld alw ay s be fol lowed to red uce the[...]

T able of Content s 4 1. T a bl e of Contents 1. Introduction and Installation Accessories 1.1 Included accessories ............... ........... ........... 6 1.2 Accessory inf or mati on .................. ............ ..... 6 Finding the Controls 1.3 Button descripti ons ....... ...................... ........... 7 1.4 Ov er v iew ................[...]

T able of Contents 5 11. Inde x 11.1 Inde x ................. ....................... ........... ........ 54 FP205-PFQX2559ZA- en.book Page 5 Fr iday, March 10, 2006 3:55 PM[...]

1. Intr oduction and Installation 6 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 1 Introductio n and Installation 1For assistance, plea se visit http://www.panasonic.co m/consumersuppo rt Access ories 1.1 Inc luded accessori es *1 Par t number s are subj ect to c hange wit hout no tice. *2 No need to install wh en us[...]

1. Intr oduction and Installat ion 7 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport Finding t he Controls 1.3 Button d escriptions A { A UT O ANSWER } L T o tur n the auto ans wer s etting ON/O FF (page 24). B { REDIAL }{ PA U S E } L T o redial the last number dialed . L T o inser t a pause d ur in g dialing. C { FLAS[...]

1. Intr oduction and Installation 8 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 1.4 Overvie w Remov ing the shipp ing tape Installa tion 1.5 Ink film The i nclud ed film r oll is a s tar ter i nk film. 1 Open the front co ver . 2 Releas e the bac k cov er by pushing the green b utton ( 1 ). 3 Open the back co ver . [...]

1. Intr oduction and Installat ion 9 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport L Mak e sure the b lue gear ( 2 ) and white gear ( 3 ) are insta lled as sho wn. 5 T ur n t he bl ue gear ( 4 ) in the direction of the arro w until th e ink film i s tight ( 5 ) and at least one la yer of ink film is wrappe d around th[...]

1. Intr oduction and Installation 10 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 1.6 Handset cor d Connect th e handset c ord ( 1 ). 1.7 P aper tra y Pull up the m etal recording pap er guide ( 1 ), then inst all the pape r tray ( 2 ). L Mak e sure the arrow s on the pa per tray and the unit match . T o use A4 size [...]

1. Intr oduction and Installat ion 11 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 1.9 Rec or ding p aper The un it can hol d up to 20 sh eets of 60 g/m 2 to 90 g/m 2 (16 lb . to 24 lb .) paper . Please re f er to page 48 for m ore information on recording paper . For superior res ults, we recommend Hammermill ® Jet[...]

2. Preparation 12 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 2 Preparatio n 2For assistance, plea se visit http://www.panasonic.co m/consumersuppo rt Connections and Setup 2.1 Connections Caution: L When y ou operate this pr oduct, the power o utlet should be n ear the produc t and easil y accessib le . Note: L T o[...]

2. Preparation 13 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 2.2 Quic k Setup Y ou can print out the quick f ax setup guide and select the desired receiving mode depending on y our situati on. { 1 } “ FAX ONLY ” (default): Use only as a f ax (page 24). { 2 } “ DIST. RING ” : W ith the Distinct iv e Ri ng se[...]

2. Preparation 14 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport Initial Progra mming 2.5 Date a n d time 1 { MENU } i {#}{ 0 }{ 1 } i { SET } M: | 01/D:01/Y:06 TIME: 12:00AM 2 Enter the c u rre nt month/date/y ear/hour/minu te by selecti ng 2 digits f or each. Example: A ugust 10, 2006 10:15 PM (12 hour clo ck fo rma [...]

2. Preparation 15 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport T o enter y our logo Example: “ BILL ” 1. Press { 2 } 5 times . LOGO= | B 2. Press { 4 } 6 times . LOGO=B | I 3. Press { 5 } 6 times . LOGO=BI | L 4. Press { > } to mov e the cursor to the n ex t space and press { 5 } 6 times. LOGO=BIL | L T o corr[...]

3. T elephone 16 3 Telephone Automatic Dialing 3.1 Storing names and te l ephone numbers into the phonebook The unit provides a p honebook (50 ite ms). 1 Press { MENU } rep eatedly t o display “ PHONEBOOK SET ” . i {*} 2 Enter the n ame, up to 16 characters (see page 14 for inst ructions) . i { SET } 3 Enter the t elephone n umber , up t o 32 d[...]

3. T elephone 17 3.5.2 Making a call using a one touch dial key 1 Press and hol d the desired one touch di al key ( { 1 } to { 9 } ). L Y ou can vi ew other o ne touch dia l assign ments by pres sing {A} or {B} . 2 Lift the h andset. 3.5.3 Erasi ng a one touch di al assignment 1 Press and hol d the desired one touch di al key ( { 1 } to { 9 } ). i [...]

3. T elephone 18 3.7 Viewing and calling back The d isplay will show the number o f new call s in st andby mode . Example: 10 MISSED CALLS 10:59AM 1 { CALLER ID } 2 Press {B} to search f rom the rece ntly receiv ed caller inf orm a tion. L If you pres s {A} , the displa y order will be re versed. 3 Lift the h andset to retu rn the call. L T o send [...]

3. T elephone 19 3.9.2 Erasing speci fic cal ler informati on 1 { CALLER ID } 2 Press {A} or {B} repeatedly to d ispla y the des ired item. i { < } i { SET } i { STOP } 3.10 Stori ng caller inform ation into the p honebook 1 { CALLER ID } 2 Press {A} or {B} repeatedly to d ispla y the des ired item. L If the n umber requires e diting, see page 1[...]

4. F ax 20 4F a x Sen ding Faxes 4.1 Sending a fax manuall y 1 Adjust th e width of the d ocument guides ( 1 ) to fit the actu al size of t he document. 2 Insert the documen t (up to 10 pages) F A CE DO WN until a s ingle beep is heard and the uni t grasps the docu ment. 3 If necessa r y , press {A } or {B} repeatedly to s elect the de sired r esol[...]

4. F ax 21 4.2 Documen t requirements Minim um document size Maxim um document size Effe ctive s canni ng area L Shaded are a will be scanne d. Document w eight L Single sh eet: 45 g/m 2 to 90 g/m 2 (12 l b. t o 24 lb .) L Mult iple sheet s: 60 g/m 2 to 80 g/m 2 (16 l b. t o 21 lb .) Note: L Remov e clips , staples or o ther fa steners. L Do not s [...]

4. F ax 22 4.4 Br oadcast transmissi on By storing th e phonebook items (pa ge 16) into the broadcas t memory , y ou can send the sa me document to multi ple par tie s (up to 20 ). Y our progra mmed items wil l remain i n the broadca st memory , allowi ng frequent re- use. 4.4.1 Pr ogramming items int o the broad cast m e m ory 1 Press { MENU } rep[...]

4. F ax 23 Receiving F axes 4.5 S ele cting the way to use y our fax m achine Depe nding o n y o ur situ ation, se lect th e wa y you p refer to use y our f ax mach ine. – Use on ly as a f ax (F AX ONL Y mode) – Use m ostly as a telephone (TEL mode) – Use with answ er i ng machine Note: L See p age 13 for qui c k se tup . 4.5.1 Use onl y as a[...]

4. F ax 24 4.6 Receiv ing a fax man u al ly – A uto answer OFF Note: L By def ault, the unit reduces the size of the received documen t to 92 % when prin ting (See f eature #36 on page 33 f or deta ils). 4.6.1 Activ ating TEL mode Set the fa x machine to TEL mode b y pressi ng { AU TO ANSWER } repeatedly to displa y “ TEL MODE ” . L The { A U[...]

4. F ax 25 4.8 Using the unit with an answer ing machine 4.8.1 Setting up the unit and an answering machine 1 Connec t the a ns wering machin e ( 1 ). L Ans wering machine is not inclu ded. L Remov e the stop per ( 2 ) if attached. 2 Set th e num ber of rings on the ans wering mach ine to less th an 4. L This wi ll allo w the ans wering machine t o[...]

4. F ax 26 4.9 J unk fax pr ohibito r (preventing fax r ece ption from undesired call ers) If y ou subscribe to Call er ID ser v ice (page 17), th is feature pr e vents f a x recepti on from ca lls that do not show c aller informa tion. Additiona lly , the f ax mac hine will no t accept f ax es originated fro m numbers th at match the one on a prog[...]

5. Disti nctive Ring 27 5 Distinct ive Ring Distinctiv e Ring 5.1 Distincti ve Ring service When a call is made to one of y our phone numbe rs, the telephon e company sends a ring pat tern to your telephon e line to ind icate w hich n umber the cal l is intended for . By setting up this unit f or Distinct ive Ring, you can make the fa x machi ne au[...]

6. Copy 28 6 Copy Copying 6.1 M aking a copy 1 Adjust th e width of the d ocument guides ( 1 ) to fit the actu al size of t he document. 2 Insert the documen t (up to 10 pages) F A CE DO WN until a s ingle beep is heard and the uni t grasps the docu ment. 3 If necessa r y , press {A } or {B} repeatedly to s elect the de sired r esoluti on. L If you[...]

6. Copy 29 5. Press {A} or {B} repeatedl y to displa y “ COLLATE ON ” . i { ST ART } Example: Making 2 cop ies of a 4-pa ge original document Note: L The unit w ill store th e docume nts into memory while collatin g the copies . If memory becomes full while storing, t he unit will on ly print out t he stored pag es. Collat ed pages Uncoll ated [...]

7. Programmab le Features 30 7 Programma b l e Features Features Summ ary 7.1 Pr o gramm i ng 1 { MENU } 2 Press {#} and the 2 -digit code. 3 Press the desired comm and to dis play the desired setting. L This ste p may b e slightly diff erent d epending on the f eature. 4 { SET } 5 T o exit program ming, pr ess { MENU } . { MENU }{ SET } FP205-PFQX[...]

7. Pr ogrammable Features 31 7.2 Basic f eatures Feature Feature code Selection Setting th e quic k setup {#}{ 0 }{ 0 }{ 1 } “ FAX ON LY ” (def ault) { 2 } “ DIST. RING ” { 3 } “ EXT. T AM ” { 4 } “ TEL ON LY ” See page 13 for detai ls. Setting th e date and time {#}{ 0 }{ 1 } Enter the date a nd time us ing the dial k eypad . See p[...]

7. Programmab le Features 32 7.3 Ad vance d f eatures Feature Feature code Selection Setting the jo urnal report to print automatica lly {#}{ 2 }{ 2 }{ 0 } “ OFF ” : The unit will not print a j our nal repor t, b ut will k eep a record of the last 30 fa x transmiss ions and recept ions. { 1 } “ ON ” (def ault): The unit will print a jou r n[...]

7. Pr ogrammable Features 33 Setting the tim e adjustment {#}{ 3 }{ 3 } U s ing this featu re, the uni t’ s date an d time setting w i ll be automatic ally adjusted when caller i nformation i s re ceive d. { 0 } “ MANUAL ” : De activate s this f eatures . { 1 } “ AUTO ” (d efa ult): The date and time setting will b e automatic ally adjust[...]

7. Programmab le Features 34 Changing the fax activ ation code {#}{ 4 }{ 1 } If you wish t o use an e xtension tele phone (page 24) to receive f ax es, activ ate this f eature a nd progra m the activ ation code . { 0 } “ OFF ” { 1 } “ ON ” (default) 1. { MENU } i {# }{ 4 }{ 1 } 2. Press { 1 } to sele ct “ ON ” . i { SET } 3. Enter y our[...]

7. Pr ogrammable Features 35 Rese tting a dv a nced features to thei r de fault settings {#}{ 8 }{ 0 }{ 0 } “ NO ” (default) { 1 } “ YES ” T o reset the adv anced f eatures: 1. { MENU } i {# }{ 8 }{ 0 } 2. Press { 1 } to sele ct “ YES ” . i { SET } i { SET } i { MENU } Feature Feature code Selection FP205-PFQX2559ZA- en.book Page 35 Fr [...]

8. Help 36 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 8H e l p 8.1 Err or messages – Repor ts If a pr oblem occurs during f ax tra nsmission or reception, one of the f ollow ing mess ages w ill be printe d on the confirmation a nd journal reports (page 20 ). Messag e Code Cause & Sol ution COMMUNICA TION ERRO[...]

8. Help 37 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 8.2 Err or messages – Displa y If the uni t detects a pr oble m, one or more of the fo llowing mes sages will appe ar on the displa y . Displa y Ca us e & Solution “ BACK COVER OPEN ” L The bac k cov er is open. Clos e the back cover fir mly . “ CALL[...]

8. Help 38 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport Troubleshooting 8.3 When a f unction does n ot w ork, c heck here 8.3.1 In itial settings “ MODEM ERROR ” L The re is som ething wrong w ith the u nit’ s modem. Con tact our service personne l. “ NO FAX REPLY ” L The other party’ s f ax machin e is b[...]

8. Help 39 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 8.3.2 General Proble m Cause & So lution The unit dis plays “ PA PER JAMMED ” e ven though paper is installe d. L Y ou f orced the record ing paper into the paper tr ay too strongly . Remov e all of the ins talled paper , and re-install it ge ntly . The [...]

8. Help 40 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 8.3.3 F ax – send ing 8.3.4 F ax – r eceiving Proble m Cause & So lution I cannot se nd documents. L The telep hone line cord i s connected to the [ EXT ] jac k on the unit. Con nect to the [ LINE ] jac k (page 12). L The ot her party’ s f ax machine i[...]

8. Help 41 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 8.3.5 Copyi ng A bla nk sheet is ejected. L If a b lank sheet is ejecte d after the receiv ed docum ent is p r inte d out, t he size of the documen t sent by th e othe r party is as large a s, or larger th an, the record ing paper , and the receivin g reduction [...]

8. Help 42 F or assi stance, ple ase visit http: //www .pana sonic.com/co nsumersupport 8.3.6 Using an answer ing machine 8.3.7 If a po w e r failure occur s L The unit w ill not function. L The unit i s not designed for m aking em ergency telepho ne calls whe n the pow er fails . Alternativ e arrangem ents should b e made f or access to em ergency[...]

9. Maintenance 43 9 Maintenan ce Jams 9.1 Recor ding paper ja ms 9.1.1 When t he recording paper has jammed in the unit The di splay will s how the followin g. PAPER JAMMED Important: L Remo ve the rec ording paper , then remo ve the paper tra y befo rehand, otherwise t he paper m ay misfeed or jam. 1 Open the fro nt cov er ( 1 ), pu sh the gree n [...]

9. Maintenance 44 4 Clos e the back cover secu rely by push ing down on the dotte d area at both ends ( 8 ), then cl ose the fron t cov e r securel y ( 9 ). 5 Install the paper tra y (page 1 0), then inse r t the recordin g paper gently (p age 11). 9.1.2 When t he recording paper was not fed i nto the unit pr operly The di splay will s how the foll[...]

9. Maintenance 45 Cleaning 9.3 Documen t f eed e r/recording paper feeder/ scanner gl ass c leaning Clean the docum ent feede r/recording paper f eeder/s canner glass w hen: – Document s or recording paper frequently misf eed. – Smu dges or b lac k/white lines appe ar on t he origina l doc ument wh en sendi ng or copying . Important: L Remo ve [...]

9. Maintenance 46 9.4 Thermal hea d c leaning If smu dges or b lac k/white lines appear on a copied/ received document, chec k whether th ere is dust on the the r mal h ead. Clean the t her mal head to remo ve the dust . Important: L Remo ve the rec ording paper , then remo ve the paper tra y befo rehand, otherwise t he paper m ay misfeed or jam. 1[...]

10. General Inf ormation 47 10 G enera l Inform ation Printed Repor ts 10.1 Refer ence lists and reports Y ou can print o ut the f ollow ing lis ts and repor ts for y our ref erence: – “ SETUP LIST ” – “ PHONEBOOK LIST ” – “ JOURNAL REPORT ” – “ PRINTER TEST ” L If the t est print h as a sm udges, b lurred points or lines , [...]

10. General Inf ormation 48 (Based on the ITU-T No . 1 T est Char t i n s tandard resoluti on.) *1 T ransmis sion speed depe nds on the con tents of the pages , resolution , telephon e line cond itions an d capabil ity of the oth er party’ s machine . *2 T ransmis sion speed is based on the IT U-T No . 1 T est Chart with original mode . If the ca[...]

10. General Inf ormation 49 FCC and Oth er Info rmation 10.3 FCC and Other Infor mation This equipment complies with P ar t 68 of the FCC rules and the requirements adopted by the A CT A. On the rear of this equipment is a label that contains, among other inf or mation, a product identifier in the f ormat US:ACJ----------. If requested, this number[...]

10. General Inf ormation 50 NO TE: This equipment has been tested and f ound to comply with the limits f or a Class B digital de vice, pursuant to P ar t 15 of the FCC Rules. These limits are designed to provide reasonab le protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate r adio [...]

10. General Inf ormation 51 Limited Wa rranty 10.4 Limited W arranty P ANASONIC CONSUMER ELECTRONICS COMP ANY , DIVISION OF P ANASONIC CORPORA TION OF NORTH AMERICA One P anasonic Wa y , Secaucus, Ne w Jerse y 07094 P ANASONIC PUERT O RICO , INC. San Gabriel Industrial P ark, A ve . 65 de Infantería, Km. 9.5, Carolina, Puerto Rico 00985 P anasonic[...]

10. General Inf ormation 52 Some states do not allow the e xclusion or limitation of incidental or consequential damages, or limitations on how long an implied Limited W arranty lasts, so the e xclusions ma y not apply to you. This Limited Warr anty gives y ou specific legal r ights and y ou may also ha ve other rights which v ar y from state to st[...]

10. General Inf ormation 53 Custome r Services 10.5 Customer Services dir ector y Customer Services Director y P anasonic Puerto Rico, Inc. San Gabriel Industrial P ark, Ave. 65 de Infantería, Km. 9.5, Carolina, Puer to Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910 (Monday - Frida y 8:30 am to 4:30 pm, EST .) For hearing or speech impaired TT[...]

11. Inde x 54 11 . I ndex 11.1 Inde x # #00 Quic k Setup: 13 #01 Dat e and t ime: 14 #02 Y our logo: 14 #03 Y our fax number: 15 #04 Con firmation rep or t: 20 #06 F AX ring count: 31 #13 Dia ling mod e: 31 #16 P aper siz e: 31 #17 R inger t one: 31 #22 A utomatic journal report: 20 #23 Ov erseas mode: 32 #25 Del ay ed send: 32 #26 A utomatic Call [...]

11. Inde x 55 Reset (F eature #80): 35 Resolutio n : 28 Ring coun t F AX ONL Y (F e ature #0 6): 31 Ringer tone (Feature # 17): 31 Ring patte r n f or Distinctiv e Ring (F eature #32 ): 27 S Sen ding f ax es Broadcast : 22 F rom memo r y : 20 Manu ally: 20 One touc h: 21 Phonebook : 21 SETUP LIST : 47 Storing Broadcast : 22 One touc h: 16 Phonebook[...]

PFQX25 59ZA CM0306DT0 Free peace of mind, direct fr om P anasonic NO EXTRA COST ■ 6-month limited warranty 1 : parts, labor , and toll-free help line 2 ■ Free replacement 3 and repair pr ogram F AX A D V A N T A G E P RO G RA RA M PFQX2559ZA CM0306DT0 KX-FP205 Proof of Purchase P anasonic F AX AD V ANT A GE PROGRAM P anasonic Consumer Electroni[...]