Panasonic KX-FPC165 manual

Please read these Operating Instructions before using the unit and save for future reference. This model is designed to be used only in the U.S.A. FOR F AX ADV ANT AGE ASSIST ANCE: – CALL 1-800-HELP-F AX (1-800-435-7329) – E-MAIL TO consumerproducts@panasonic.com for customers in the U.S.A. or Puerto Rico – REFER T O www .panasonic.com for cu[...]

Attach your sales receipt here 2 Thank you for purchasing a Panasonic facsimile. Copyright: This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee. © Kyushu Matsush[...]

3 For fax advantage assistance, call 1-800-435-7329. Operating distance and noise Calls are transmitted between the base unit and the handset using wireless radio waves. For maximum distance and noise free operation, the recommended base unit location is: Away from electrical appliances such as TVs, radios, or personal computers. In a HIGH and CENT[...]

4 For fax advantage assistance, call 1-800-435-7329. Safety instructions Important safety instructions ! When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury . 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Un[...]

5 For fax advantage assistance, call 1-800-435-7329. Safety instructions CAUTION: T o reduce the risk of fire or injury to persons, read and follow these instructions. 1. Use only the battery(ies) specified. 2. Do not dispose of the battery(ies) in a fire. They may explode. Check with local waste management codes for special disposal instructions. [...]

6 For fax advantage assistance, call 1-800-435-7329. T able of Contents Initial Preparation Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Help Button Help function . .[...]

Err or Messages Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Operations When a function does not work, check here before requesting help . . . . . . . 91 If a power [...]

8 Accessories For fax advantage assistance, call 1-800-435-7329. Included accessories ! ● If any item is missing or damaged, check with the place of purchase. ● The part numbers listed above are subject to change without notice. ● Save the original carton and packing materials for future shipping and transportation of the unit. Power cord ...[...]

9 Help Button For fax advantage assistance, call 1-800-435-7329. Help function ! 1 Press . Display: 2 Press or until the desired item is displayed. 1. How to send faxes with the voice guide. 2. How to set the date, time, your logo and fax number . 3. How to program the features. 4. How to store names in the directory and how to dial them. 5. Help w[...]

Overview ! Document guides Speaker (Left side of the unit) Paper tray Back cover Recording paper entrance Document entrance Document exit Tension bar Recording paper exit ● Up to 30 sheets of printed paper can be held. Front cover Back cover open button Microphone ● To talk with the other party when using the speakerphone. Antenna Charge contac[...]

11 Finding the Controls (Base Unit) For fax advantage assistance, call 1-800-435-7329. Location ! LOCA LOCA T T OR/INTERCOM OR/INTERCOM FLASH/ FLASH/ CALL WAIT CALL WAIT REDIAL/ REDIAL/ PAUSE PAUSE ● To change from pulse to tone temporarily during dialing when your line has rotary pulse services. ● To redial the last number dialed from the base[...]

12 Setup (Base Unit) For fax advantage assistance, call 1-800-435-7329. Ink film – installing / replacing ! 1 Open the front cover by pulling up the center part. ● If the handset is on the cradle, take it of f before opening the cover . Center part Front cover 2 Push the back cover open button (green) on the right side of the unit. OR Push the [...]

13 Setup (Base Unit) For fax advantage assistance, call 1-800-435-7329. Ink film “T” shaped gear (blue) Dotted area Back cover Front cover Display 1 2 5 For replacement only Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue). Tags New ink film “T” shaped gear (blue) Stopper Stopper 6 Insert the blue core[...]

14 Setup (Base Unit) For fax advantage assistance, call 1-800-435-7329. Slits Tabs Slits Paper tray Tabs Paper tray ! Insert tabs on the paper tray into slits on the back of the unit. Note: ● Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. KX-FA50B Legal paper tray T o use legal size paper Please purchase a l[...]

15 Setup (Base Unit) For fax advantage assistance, call 1-800-435-7329. Recording paper ! Note for recording paper: ● A void using paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes. ● Do not use different types or thicknesses of paper at the same time. This may cause a paper jam. ● A[...]

16 Setup (Base Unit) For fax advantage assistance, call 1-800-435-7329. Connections ! To a single telephone line jack (RJ11C) To a power outlet (120 V, 60 Hz) Telephone line cord Power cord Power surge protector ( ) Line surge protector ( ) 1 Connect the telephone line cord. 2 Connect the power cord. Note: ● For additional equipment protection, w[...]

17 Setup (Base Unit) For fax advantage assistance, call 1-800-435-7329. Date and time, your logo and facsimile telephone number ! Y ou should program the date and time, your logo and facsimile telephone number . This information will be printed on each page transmitted from your unit. Fax Correspondence Your logo Your facsimile telephone number Dat[...]

1 Press . Display: 2 Press or until the following is displayed. 3 Press . 4 Enter your logo, up to 30 characters, using the dial keypad. See the next page for details. Example: “Bill” 1. Press 2 times. Cursor 2. Press 6 times. 3. Press 6 times. 4. Press to move the cursor to the next space and press 6 times. 5 Press . ● The next feature will [...]

19 Setup (Base Unit) For fax advantage assistance, call 1-800-435-7329. Keys Characters 1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9 0 ( ) ! " # $ % & ¥ @ ^ ’ → T o select characters with the dial keypad Pressing the dial key[...]

20 Setup (Base Unit) For fax advantage assistance, call 1-800-435-7329. Setting your facsimile telephone number 1 Press . Display: 2 Press or until the following is displayed. 3 Press . 4 Enter your facsimile telephone number , up to 20 digits, using the dial keypad. Example: 5 Press . ● The next feature will be displayed. 6 Press . MENU SENDING [...]

21 Setup (Handset) For fax advantage assistance, call 1-800-435-7329. Location ) JKL ALL MSG NEW MSG ON TONE OFF REPEAT SKIP INTERCOM AUTO REMOTE SP FLASH LOUD REDIAL PAUSE RINGER PROGRAM FAX PLAYBACK INTERCOM AUTO ANSWER ● Charge contacts (p. 22) ● Lights while using the intercom (p. 27). ● Lights when the handset is in use (p. 25). ● To m[...]

22 Setup (Handset) For fax advantage assistance, call 1-800-435-7329. Battery life If your Panasonic battery is fully charged; — the battery life will last up to 8 hours while in use (in conversation). — it will last for up to about 21 days while not in use (off the base unit). ● Battery life may vary depending on usage conditions and ambient[...]

23 Setup (Handset) / V olumes For fax advantage assistance, call 1-800-435-7329. Adjusting handset volumes ! Ringer volume 3 levels (high/low/off) are available. Make sure the T ALK indicator is off. Press . ● The current ringer will sound. ● T o change the volume, press again within 5 seconds. Display: ■ T o turn the ringer off: Press and ho[...]

24 V olumes For fax advantage assistance, call 1-800-435-7329. Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle , press or . ● If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance. ■ T o turn the ringer off: 1. Press repeatedly u[...]

25 Making and Answering Calls For fax advantage assistance, call 1-800-435-7329. 1 Handset is off the base unit: Press . Handset is on the base unit: Lift the handset and press . ● The T ALK indicator will light. 2 Dial the telephone number . Example: ● If noise interferes with the conversation, press to select a clear channel or move closer to[...]

26 Making and Answering Calls For fax advantage assistance, call 1-800-435-7329. Phone calls - answering ) 1 Handset is off the base unit: Press when the handset rings. ● Y ou can also answer a call by pressing any dial key 0 to 9, , or #. (Any key talk feature) Handset is on the base unit: Lift the handset when the base unit rings. 2 When finish[...]

27 Making and Answering Calls For fax advantage assistance, call 1-800-435-7329. Paging the handset from the base unit Using this feature, you can locate the handset if it has been misplaced (Handset locator) . 1 Base unit: Press . ● The base unit will page the handset for about 1 minute. Base unit display: Handset display: ● T o stop paging, p[...]

28 Making and Answering Calls For fax advantage assistance, call 1-800-435-7329. T ransferring a call ) From the handset to the base unit 1 Handset: During an outside call, press to page the base unit. ● The handset user can talk with the base unit user . ● The outside call will be put on hold. Handset display: (Example) Base unit display: ● [...]

29 Making and Answering Calls For fax advantage assistance, call 1-800-435-7329. Setting the auto talk feature ) The auto talk feature allows you to answer a call by lifting the handset of f the base unit without pressing . This feature is set to on as a default. If you are subscribed to the Caller ID service, and want to view caller ’s informati[...]

30 Automatic Dialing (Handset) 1 Press . ● The T ALK indicator will light. 2 Press . AUTO TALK 1 Press . Display: ● The T ALK indicator will flash. 2 Press . 3 Enter the telephone number up to 22 digits. Example: ● If you make a mistake, press . Digits are erased from the right. 4 Press . 5 Press a memory station number (0 to 9). Example: ●[...]

31 Navigator Directory (Base Unit) Storing names and telephone numbers in the directory ! For rapid access to frequently dialed numbers, the unit provides the navigator directory (50 items). For your convenience, the following item has been pre-programmed. HELP-F AX (1-800-435-7329): If you cannot correct a problem after trying the help function (p[...]

32 Navigator Directory (Base Unit) 1 Press . Display: 2 Press or until the desired item is displayed. Example: 3 Press . Example: 4 Press to select “EDIT”. Example: ● If you do not need to edit the name, skip to step 6. 5 Edit the name (see page 19 for instructions). 6 Press . Example: ● If you do not need to edit the telephone number , ski[...]

33 Navigator Directory (Base Unit) 1 Press . Display: 2 Press or until the desired item is displayed. Example: 3 Press . Example: 4 Press to select “DELETE”. ● T o cancel erasing, press . 5 Press . ● The stored name and number are deleted. DELETED SET STOP DELETE OK? YES:SET/NO:STOP NAME=Peter EDIT= DELETE=# MENU Peter EDIT:PRESS MENU Peter[...]

34 Navigator Directory (Base Unit) Making a phone call using the directory ! Before using this feature, program the desired names and telephone numbers into the directory (p. 31). T o search for a name by initial Example: “Lisa” 1. Press . Display: 2. Press or until any name is displayed. Example: 3. Press repeatedly until any name with the ini[...]

Caller ID 35 Caller ID service from your phone company ! This unit is compatible with the Caller ID service offered by your local telephone company . T o use this feature, you must subscribe to the Caller ID service. How Caller ID is displayed Change the following ring settings to 2 or more rings beforehand. — T AD ring setting and F AX ring sett[...]

Caller ID 36 Using the handset 1 Handset is off the base unit: Press or . Handset is on the base unit: Lift the handset. Example: (2 new calls are received) 2 Press to show the most recent caller information. Press to show the calls which have already been viewed. Example: 3 Press to call back the displayed party . ● The unit will start dialing a[...]

Caller ID 37 T o display the caller ’ s telephone number Press after step 2. Example: 1-345-678-9012 11:20A Jul20 WENDY ROBERTS 11:20A Jul20 CALLER ID 1 Press . Example: (2 new calls are received) 2 NEW CALLS PRESS NAVI.[+ -] CALLER ID STOP CALLER ID FAX/START DIGITAL SP-PHONE FACE DOWN T o edit the telephone number for calling back Press repeate[...]

Caller ID 38 Erasing caller information ! 1 Handset is off the base unit: Press or . Handset is on the base unit: Lift the handset. Example: 2 Press . 3 Press again. 111 All 1 clear CLEAR Press 1 CLEAR 1 for all 1 clear CLEAR 1 0 1 new 1 call ∨ =New 11111 ∧ =Old Y ou can erase all or specific caller information. Once erased, it cannot be access[...]

Caller ID 39 Erasing all caller information using the base unit MENU STOP SET 1 Press until the following is displayed. Display: 2 Press . 3 Press . ● T o cancel erasing, press , then . 4 Press . 5 Press to exit the program. STOP ERASE COMPLETED SET MENU STOP ALL ERASE OK? YES:SET/NO:STOP SET CALL LIST ERASE PRESS SET SET CALLER SET UP PRESS SET [...]

Caller ID 40 SET MENU CALLER ID Storing caller information ! Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (i.e. or #). — The caller information does not include a telephone number . 1 Press . Example: 2 Press or until the item you want to store is displayed. Example[...]

Caller ID 41 V isual Call W aiting (Call W aiting ID) Service ! If you hear a call-waiting tone during a conversation, the display will show the second caller’s information. Handset: Press / to answer the second call. Base unit: Press to answer the second call. ● The first call is put on hold and you can answer the second call. ● T o return t[...]

42 V oice Contact 1 Press while transmitting or receiving documents. Example: ● Y our unit will call the other party with a distinctive ring. ● When the other party answers, your unit will emit a distinctive ring. 2 T o start talking: — press , — lift the handset from the base unit, or — press on the handset . TALK DIGITAL SP-PHONE SENDIN[...]

43 Sending Faxes Sending a fax manually ! 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 10 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: 3 If necessary , press or repeatedly to select the desired resolution (see below). 4 Press . 5 Dial the fax number .[...]

44 Sending Faxes Documents you can send ! 600 mm (23 5 ⁄ 8 " ) Minimum size 128 mm (5 " ) 128 mm (5 " ) Maximum size 216 mm (8 1 ⁄ 2 " ) Paper width 208 mm (8 3 ⁄ 16 " ) Effective scanning area 4 mm 4 mm 2 mm 2 mm Scanned area 216 mm (8 1 ⁄ 2 " ) Document weight Single sheet: 45 g /m 2 to 90 g /m 2 (12 lb. to 2[...]

45 Sending Faxes Sending a fax using the directory ! 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 10 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: 3 If necessary , press or repeatedly to select the desired resolution (p. 43). 4 Press . 5 Press or to di[...]

Broadcast transmission ! This feature is useful for sending the same document to selected parties (up to 20 items). First program the items, then see page 49 for transmission. ● T o send to selected parties only once, see page 49. Programming the items in the broadcast memory SET MENU STOP 1 Press until the following is displayed. Display: 2 Pres[...]

47 Sending Faxes Adding a new item in the broadcast memory 1 Press . ● Confirm that there are no documents in the document entrance. Display: 2 Press or until the following is displayed. 3 Press . 4 Press to select “ADD”. 5 Press or until the desired item you want to add is displayed. Example: 6 Press . Example: ● T o add other items, repea[...]

48 Sending Faxes Erasing a stored item in the broadcast memory 1 Press . ● Confirm that there are no documents in the document entrance. Display: 2 Press or until the following is displayed. 3 Press . 4 Press to select “DELETE”. 5 Press or until the desired item you want to erase is displayed. Example: ● T o cancel erasing, press . 6 Press [...]

49 Sending Faxes Sending the same document to pre-programmed parties 1 Insert the document F ACE DOWN. ● If necessary , press or repeatedly to select the desired resolution (p. 43). 2 Press . Display: 3 Press or until the following is displayed. 4 Press . ● The document will be fed into the unit and scanned into memory . The unit will then tran[...]

50 Receiving Faxes Setting the unit to receive faxes ! How you want the unit to receive calls Y ou have to set this. This is how the unit will operate. Y ou have a separate telephone line just for faxes. F AX ONL Y mode (p. 53) T urn AUT O ANSWER on by pressing . ● The arrow ( ▼ ) is shown on the right of the display . AUTO ANSWER When receivin[...]

51 Receiving Faxes Other options Y ou need to subscribe to Distinctive Ring Service. Setting the Distinctive Ring pattern (p. 58) Select the same ring pattern assigned to the facsimile number . (Default setting is B.) A: Standard ring (one long ring) B : Double ring (two short rings) C: T riple ring (short-long-short rings) D: Other triple ring (sh[...]

52 Receiving Faxes 1 When the unit rings, press or lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press . ● The unit will start fax reception. CONNECTING..... FAX/START DIGITAL SP-PHONE STOP FAX/START AUTO ANSWER DIGITAL SP-PHONE T o stop rece[...]

53 Receiving Faxes SET AUTO ANSWER F AX ONL Y mode ! (all calls are received as faxes) 1 Set feature #77 to “F AX ONL Y” (p. 87). 2 If the arrow ( ▼ ) is not shown on the right of the display , turn it on by pressing . ● The display will show the number of rings before the unit answers a call in F AX ONL Y mode. Display: 3 If you wish to ch[...]

54 Receiving Faxes TEL/F AX mode ! (receiving phone calls with ring signals and faxes without ring signals when you are near the unit) Note: ● The base unit will display the following when a call is received. Display: ● The ringer should be on (p. 23, 24). ● If the ring detection (p. 58) is set and a different ring pattern is received, the un[...]

55 Receiving Faxes When an extension telephone is connected TEL/F AX delayed ring setting The number of rings generated before the fax machine answers depends on the setting of feature #78 on page 87. The fax machine will not generate an audible ring during this time. Silent fax recognition ring setting The fax machine generates audible rings to in[...]

56 Receiving Faxes Extension telephone ! To the same line Extension telephone Note: ● Y ou can change the fax activation code in feature #41 (p. 84). If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. Y ou do not have to press on the fax machine. Important: ● Use a touch tone tel[...]

57 Receiving Faxes Pager call - when the unit receives a fax or ! voice message ! This feature allows your unit to call your pager when your unit receives a fax document or an incoming voice message. 1 Press . Display: 2 Press , then . 3 Press or to select “ON”. ● If this feature is not required, select “OFF”. 4 Press . 5 Enter your pager[...]

58 Distinctive Ring Important: ● When you have a single telephone line and subscribe to a telephone company’ s voice mail service, you must also subscribe to the Distinctive Ring Service if you want to receive faxes automatically as well as voice messages. For more information about telephone services, contact your telephone company . When you [...]

59 Copying Making a copy ! The unit can make single or multiple copies (up to 50). 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 10 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: ● If necessary , press or repeatedly to select the desired resolution (se[...]

60 Copying Example of a 200% enlarged copy Example of a 150% enlarged copy Enlarged copy Original document Area to be enlarged B C F G ABCD EFGH Original document Enlarged copy B C F G ABCD EFGH Area to be enlarged Note: ● If the appropriate reduction rate is not selected, the document may be divided and the top of the second sheet will be delete[...]

61 Copying Collated pages 4 3 2 1 4 3 2 1 Uncollated pages 1 1 2 2 3 3 4 4 T o collate multiple copies The unit can collate multiple copies in the same order as the original document pages. Example: Making two copies of a 4-page original document Note: ● The unit will store the documents into memory while collating the copies. If memory becomes f[...]

Setup 62 T AD/F AX mode ! (receiving phone calls and faxes automatically) Setting up the voice and fax message reception When T AD/F AX mode is set, the unit will work as a fax machine and/or answering device. If a fax tone is detected, the unit will automatically receive the fax. If a phone call is detected, the answering device will play a greeti[...]

Greeting 63 Microphone RECORD STOP SET “This is (your name, business and/or telephone number). W e are unable to answer right now . T o send a fax, start transmission. T o leave a message, speak after the beep. Thank you.” Note: ● Y ou can choose 60 seconds for your own T AD/F AX greeting message (feature #54 on page 86). — If you change to[...]

Greeting 64 1 Select the desired mode (T AD/F AX or TEL/F AX) for the greeting message you want to listen to (feature #77 on page 87). 2 If the arrow ( ▼ ) is not shown on the right of the display , turn it on by pressing . If the arrow ( ▼ ) is shown on the right of the display , turn it of f once then on again. ● The display will show the f[...]

Greeting 65 1 Select the desired mode (T AD/F AX or TEL/F AX) for the greeting message you want to erase (feature #77 on page 87). 2 Press 2 times. ● The display will show the following according to your selection in step 1. T AD/F AX mode: TEL/F AX mode: 3 Press . ● T o cancel erasing, press . 4 Press . ● When receiving a call, the pre-recor[...]

Incoming Messages 66 QUICK When the unit has recorded new voice messages: — the PLA Y MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 84). Example: 02 STOP QUICK ERASE SET SLOW FLASH/LIGHT Press . ● O[...]

Incoming Messages 67 1 Press . Example: ● The T ALK indicator will flash. ● The voice guide will tell you the number of new messages and they will be played automatically . ● T o repeat only the new messages: Press . ● T o listen to all the messages: Press . 2 Press to end the operation. ● The T ALK indicator will turn off. PLAYBACK 5 4 R[...]

Recording 68 T o leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later , either directly or remotely . 1 Press . Display: 2 Press . ● A long beep will sound. 3 Speak clearly about 20 cm (8 inches) away from the microphone. 4 When finished recording, press . STOP MEMO RECORDING SET ME[...]

Remote Operation 69 Erases a specific message Erases all messages Changes to TEL mode T urns ON message transfer T urns OFF message transfer T urns ON pager call T urns OFF pager call Remote command The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (feature #1 1 on page 81[...]

Remote Operation 70 Skips the greeting message Repeats a message Skips a message Key Remote command 2 1 0 When there are no new messages Press or wait for 4 seconds to listen to all the messages. When voice memory is full Erase some or all of the messages (p. 71). 5 New message playback All message playback Room monitor Re-records a greeting messag[...]

Remote Operation 71 Press to turn ON the pager call. 8 3 ■ T urning the pager call on or off Y ou must program a pager number beforehand (feature #70 on page 57). Press to turn OFF the pager call. 8 4 ● If a pager number is not programmed, you cannot turn this feature ON. ■ Returning to T AD/F AX mode 1. Call your unit and wait for 10 rings. [...]

V oice Mailbox 72 How callers can leave you private messages ! 1 Call your unit from a remote touch tone telephone. ● The T AD/F AX greeting message will be played. 2 Press and the desired mailbox number ( or ). ● A mailbox greeting message will be played. 3 After the beep, leave a message. Note: ● If the caller does not enter the mailbox num[...]

73 V oice Mailbox Recording your own mailbox greeting messages ! The recording time is limited to 16 seconds for each mailbox. Suggested message “This is (personal name). Please leave your name and message after the beep.” 1 Press . Display: 2 For mailbox 1: Press , then . For mailbox 2: Press , then . 3 Press or to select “RECORD”. Example[...]

74 V oice Mailbox 1 Press 2 times . Display: 2 Press or until the desired mailbox number is displayed. Example: 3 Press . If you have programmed your own mailbox password, enter it. ● Only the new recorded messages will be played. ● If there are no new messages, the unit will play back all the recorded messages. 4 Press to end the operation . S[...]

75 V oice Mailbox 1 Press . Example: 2 For mailbox 1: Press . For mailbox 2: Press . 3 Enter the mailbox password (default setting “555”). ● The T ALK indicator will flash. ● The voice guide will tell you the number of new messages and they will be played automatically . ● T o repeat only the new messages: Press . ● T o listen to all th[...]

76 V oice Mailbox 1 Call your unit from a remote touch tone telephone. 2 Press and the desired mailbox number ( or ) during T AD/F AX greeting playback. ● If you have recorded your own mailbox greeting message, it will be played. 3 Enter the mailbox password (default setting “555”). ● If you have programmed your own mailbox password, enter [...]

77 Option T ransferring recorded messages to another telephone ! T o use this feature, program the transfer telephone number first (feature #60 on page 86) and set the unit to T AD/F AX mode. This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. Y ou can retrieve the transferred message[...]

78 Option Recording your own transfer greeting message ! The recording time is limited to 16 seconds. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.” 1 Press . Display: 2 Press , then . 3 Press or to select “RECORD”. 4 Press . 5 Speak cle[...]

Features Summary 79 The unit provides various programming features. Program the desired settings by referring to the programming tables (p. 80–87). 1 Press . Display: 2 Select the feature you wish to program. SYSTEM SET UP PRESS NAVI.[ IH ] MENU Programming ! MENU SET General programming method Programming by entering the program code number dire[...]

Feature & Display #01 Features Summary 80 Basic features ! Programming table Code Setting the date and time SET DATE & TIME PRESS SET mm/dd/yy hh:mm (2 digits for each entry) See page 17 for details. See page 18 for details. See page 20 for details. “ERROR”: The sending report will be printed only when fax transmission fails. “ON”: [...]

Feature & Display Features Summary 81 Code Settings How the unit operates #13 Setting the dialing mode If you cannot dial, change the setting depending on your telephone line service. DIALING MODE MODE=TONE [±] TONE PULSE (The default setting is in bold type.) “TONE”: For tone dial service. “PULSE”: For rotary pulse dial service. Y ou [...]

Feature & Display Features Summary 82 Advanced features ! How to set menu options Programming table Code #22 Setting the journal report to print automatically AUTO JOURNAL MODE=ON [±] ON OFF T o send a document: 1. Insert the document. 2. Follow steps 1 and 2 above. 3. Press or to select “ON”. 4. Press . 5. Enter the fax number . 6. Press [...]

Feature & Display Features Summary 83 A, B , C, D OFF #31 Setting the Distinctive Ring pattern RING DETECTION MODE=B [±] See page 58 for details. Code Settings How the unit operates (The default setting is in bold type.) See pages 54 and 55 for details. #30 3 , 4, 5, 6 Changing the silent fax recognition ring setting T o change the number of r[...]

Feature & Display Features Summary 84 Code Settings How the unit operates #41 Changing the fax activation code If you use an extension telephone and wish to use it to receive a fax, activate this feature, and enter the code (p. 56). FAX ACTIVATION MODE=ON [±] ON / CODE= 9 OFF 1. Follow steps 1 and 2 above. 2. Press or to select “ON”. 3. Pr[...]

Feature & Display Features Summary 85 Code Settings How the unit operates 1. Follow steps 1 and 2 on page 84. 2. Enter a 3-digit number except a number using digits 0 or 7. 3. Press . 4. Press . MENU SET #51 Setting the mailbox 1 password If you wish to prevent other users from retrieving messages, program a password for mailbox 1. BOX1 PASSWOR[...]

Feature & Display “16s”: Up to 16 seconds “60s”: Up to 60 seconds ● See page 63 for details. T ransfer greeting message (checking, recording or erasing) TRNS-GREETING CHECK [±] CHECK RECORD ERASE CHECK RECORD ERASE Setting the message transfer T o transfer a recorded incoming message to another telephone (p. 77). MESSAGE TRANS. MODE=[...]

Feature & Display Features Summary 87 Code Settings How the unit operates (The default setting is in bold type.) See page 57 for details. #70 Signaling your pager If you have a pager and wish to know when your unit receives a fax or an incoming message, activate this feature. PAGER CALL MODE=OFF [±] ON OFF #78 Changing the TEL/F AX delayed rin[...]

88 Error Messages For fax advantage assistance, call 1-800-435-7329. Reports ! Communication message COMMUNICA TION ERROR DOCUMENT JAMMED ERROR-NOT YOUR UNIT MEMORY FULL NO DOCUMENT OTHER F AX NOT RESPOND PRESSED THE STOP KEY OK 40–42 46–52 58, 65 68, 72 FF 43 44 — 54 59 70 — — — — — ● A transmission or reception error occurred. T[...]

89 Error Messages For fax advantage assistance, call 1-800-435-7329. Display ! If the unit detects a problem, one or more of the following messages will appear on the display . Display message Cause & solution ● There is something wrong with the unit. Contact our service personnel. CALL SERVICE2 CALL SERVICE ● The document was not fed into [...]

90 Error Messages For fax advantage assistance, call 1-800-435-7329. Display message Cause & solution ● The document is jammed. Remove the jammed document (p. 100). ● Attempted to transmit a document longer than 600 mm. Press to remove the document. Divide the document into two or more sheets and try again. STOP REMOVE DOCUMENT ● The othe[...]

91 Operations For fax advantage assistance, call 1-800-435-7329. When a function does not work, check here before requesting help ! General Problem I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The unit displays the following though the paper is inserted. The other party complains they only he[...]

92 Operations For fax advantage assistance, call 1-800-435-7329. (continued) General (cont.) Problem Whenever I try to retrieve my voice mail messages, the retrieval is interrupted by the fax tone. The speakerphone is not working. The button does not function. While having an intercom call, a series of tones is heard. LOCATOR / INTERCOM ● Y ou ar[...]

93 Operations For fax advantage assistance, call 1-800-435-7329. Cordless handset (cont.) Problem Cause & solution I cannot store a telephone number in the handset memory . While storing a telephone number in the handset, it starts to ring. I cannot redial by pressing . The handset beeps intermittently and/or the following is displayed. I charg[...]

94 Operations For fax advantage assistance, call 1-800-435-7329. (continued) I cannot send documents. The other party complains that letters on their received document are distorted or not clear . The other party complains that dirty patterns or black lines appear on their received document. I cannot send a fax overseas. Fax – sending Problem ●[...]

95 Operations For fax advantage assistance, call 1-800-435-7329. A white line or a dirty pattern appears on your recording paper . The printing quality is poor . I cannot receive documents by pressing on the handset. The other party complains that they cannot send a document. FAX Fax – receiving (cont.) Problem ● The glass or rollers are dirty [...]

96 Operations For fax advantage assistance, call 1-800-435-7329. Copying Problem ● Y ou cannot make a copy during programming. Make the copy after programming or stop programming. ● The glass or rollers are dirty . Clean them (p. 102). ● The thermal head is dirty . Clean it (p. 103). ● Some paper has instructions recommending which side to [...]

97 Operations For fax advantage assistance, call 1-800-435-7329. If a power failure occurs ! ● The unit will not function. ● The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services. ● Fax transmission and reception will be interrupted. ● If [...]

98 Jams For fax advantage assistance, call 1-800-435-7329. Recording paper jam ! 1 Open the front cover by pulling up the center part. ● If the handset is on the cradle, take it off before opening the cover . If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show th[...]

99 Jams For fax advantage assistance, call 1-800-435-7329. Dotted area 1 2 Ink film “T” shaped gear (blue) 5 T urn the “T” shaped gear (blue) in the direction of the arrow . ● Make sure that the ink film is wrapped around the blue core at least once. 6 Close the back cover securely by pushing down on the dotted area at both ends ( ). Clos[...]

Document jams – sending ! 1 Open the front cover by pulling up the center part. 2 Remove the jammed document carefully . 3 Close the front cover securely . Center part Jammed document Front cover Note: ● Do not pull out the jammed paper forcibly before opening the front cover . If the unit does not release the document during feeding, remove th[...]

101 For fax advantage assistance, call 1-800-435-7329. Battery Replacing the handset battery ! Replace the battery with a new Panasonic rechargeable battery Model No. P-P504. See page 8 for accessory information. T o prevent memory loss, replace the battery within 3 minutes. 2 Disconnect the battery connector and remove the used battery . Used batt[...]

102 Cleaning For fax advantage assistance, call 1-800-435-7329. Document feeder rollers Rubber flap Glass Center part Front cover Document feeder ! 1 Disconnect the power cord and the telephone line cord. 2 Open the front cover by pulling up the center part. ● If the handset is on the cradle, take it of f before opening the cover . 3 Clean the do[...]

103 Cleaning For fax advantage assistance, call 1-800-435-7329. Thermal head ! 1 Disconnect the power cord and the telephone line cord. 2 Open the front cover by pulling up the center part. ● If the handset is on the cradle, take it of f before opening the cover . 3 Open the back cover by pushing the back cover open button (green) or pushing the [...]

104 Printed Reports Reference lists and reports ! SET MENU STOP 1 Press until the following is displayed. Display: 2 Press or until the desired item is displayed. 3 Press to start printing. ● T o stop printing, press . ● After printing, the printed item will be displayed. 4 Press . MENU STOP PRINTING SET CALLER ID LIST PRESS SET BROADCAST LIST [...]

105 FCC Information List of FCC requirements and information ! If required by the telephone company , inform them of the following. ● FCC Registration No.: (found on the rear of the unit) ● Ringer Equivalence No.: (found on the rear of the unit) ● The particular telephone line to which the equipment is connected. This unit must not be connect[...]

106 Limited W arranty Panasonic Consumer Electronics Company , Division of Matsushita Electric Corporation of America One Panasonic W ay , Secaucus, New Jersey 07094 Panasonic Sales Company , Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 P ANASONIC Facs[...]

107 Servicenter Directory Servicenter directory ! Service in Puerto Rico Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910 As of Aug 2001 Web Site: www .panasonic.com (for customers [...]

108 Specifications T echnical data about this product ! ■ Base Unit Applicable Lines: Public Switched T elephone Network Document Size: Max. 216 mm (8 1 ⁄ 2 " ) in width / Max. 600 mm (23 5 ⁄ 8 " ) in length Effective Scanning Width: 208 mm (8 3 ⁄ 16 " ) Recording Paper Size: Letter: 216 mm x 279 mm (8 1 ⁄ 2 " x 1 1 &q[...]

Index 109 TEL/F AX ring setting Silent fax ring setting Paper size Program index ! Feature Code Page Date and time #01 17 Y our logo #02 18 Sending report #04 44, 80 T AD/F AX ring setting #06 62, 80 F AX ring setting 80 Recording time for an incoming message #10 81 Y our facsimile telephone number #03 20 Basic features Remote operation ID #1 1 81 [...]

Index 110 Index ! A Accessories . . . . . . . . . . . . . . . . . . . .8 (A4 paper guide) . . . . . . . . . . . . .14 (Belt clip) . . . . . . . . . . . . . . . . . . .23 (Paper tray) . . . . . . . . . . . . . . . . .14 Advanced features . . . . . . . . . . .82–87 Alert (Memory reception)(Feature #44) . 85 (Message)(Feature #42) . . . . . . . .84 [...]

Index 111 M Memory reception . . . . . . . . . . . . . . .52 Message alert (Feature #42) . . . . . . .84 Message transfer (Feature #60) . .77, 86 O Overseas mode (Feature #23) . . . . . .82 P Pager call (Feature #70) . . . . . . .57, 87 Paper size (Feature #16) . . . . . . . . . .81 Power failure . . . . . . . . . . . . . . . . . . .97 Q Quick scan[...]

Panasonic F AX ADV ANT AGE PROGRAM Panasonic Consumer Electronics Company , Division of Matsushita Electric Corporation of America One Panasonic W ay , Secaucus, New Jersey 07094 Panasonic Sales Company , Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.5 San Gabriel Industrial Park, Carolina, Puerto Rico 00985 PFQ[...]