Panasonic KX-FT31BX manual

Quick Start Initial Preparation Telephone Fax/Copy Help General Information Please read these Operating Instructions before using the unit and save for future reference. Personal Facsimile Model No. KX-FT31BX To get started, please read the Quick Start section. OPERA TING INSTRUCTIONS[...]

2 Thank you for purchasing a Panasonic Facsimile. Copyright: This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee. © Kyushu Matsushita Electric Co., Ltd. 1997 W e[...]

3 When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth [...]

4 Included accessories Power cord ................ 1 pc. Telephone line cord ........ 1 pc. Handset .................. 1 pc. Handset cord .............. 1 pc. Recording paper .......... 1 pc. — See the next page for replacing the recording paper. ● If any items are missing or damaged, check with the place of purchase. ● Save the original cart[...]

5 Accessory order information Use the following types of recording paper for replacement. Model No. KX-A106 KX-A125 Description Standard thermal recording paper Super thermal recording paper (Like plain paper) Specifications 216 mm x 30 m (8 1 / 2 " x 98') roll, with 25 mm (1") core 216 mm x 30 m (8 1 / 2 " x 98') roll, wit[...]

6 T able of Contents Quick Start Initial Preparation T o install the recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 T o connect the unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 T o make a voice call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 T o answer [...]

Quick Start 7 Initial Preparation Telephone Fax/Copy Help General Information Fax/Copy Receiving Faxes Selecting the way to receive calls . . . . . . . . . . . . . . . . . . . 38 TEL mode (answering all calls manually) . . . . . . . . . . . . . 40 FAX ONLY mode (all calls are received as faxes) . . . . . . 41 TEL/FAX mode (receiving voice calls wit[...]

Quick Start 8 T o install the recording paper Open the cover by pressing the cover open button. Install a recording paper roll. Close the cover securely, and tear off the excess paper. correct incorrect 1 2 4 Pull the leading edge of the paper out of the unit. 3 10cm (4 inches) ● For further details, see page 17.[...]

Quick Start 9 2 Connect the telephone line cord. 3 Connect the power cord. To the single telephone line To the power outlet (220-240 V) 1 Connect the handset. DIALING MODE PULSE TONE Dialing mode switch: Set to TONE. ● If you cannot dial, set to PULSE. ● For further details, see page 18. ● Y ou can print a quick reference for assistance (see [...]

Quick Start 10 T o make a voice call T o answer a voice call 1 Lift the handset. 2 Dial the number. 3 When finished, hang up the handset. 1 When the unit rings, lift the handset. 2 When finished, hang up the handset. ● For further details, see page 24.[...]

11 T o send faxes Open the document feeder tray. Insert the document until a beep tone is heard. Adjust the width of the document guides to the size of the document. Press . When a fax tone is heard, press . FACE DOWN (up to 5 sheets) START / COPY / SET 1 2 3 4 Dial the fax number. 5 6 MONITOR ● For further details, see page 31. Quick Start[...]

Quick Start 12 T o receive faxes 1 When the unit rings, lift the handset. 3 Hang up the handset. 2 When: —document reception is required, —a fax calling tone (slow beep) is heard, or —no sound is heard, press . START / COPY / SET ● For further details, see page 40. ● Y ou can select the desired receive mode according to your needs. See pa[...]

13 T o make a copy Open the document feeder tray. Insert the document until a beep tone is heard. Adjust the width of the document guides to the size of the document. Press . FACE DOWN (up to 5 sheets) START / COPY / SET 1 2 3 4 ● For further details, see page 56. Quick Start[...]

14 Finding the Controls ● Used to change from pulse to tone during dialing (p. 25). Dial keypad ● Used to turn on/off the auto receive mode (p. 38, 39). ● Used as an insert key (p. 21, 27). Display panel ● Used to select a resolution (p. 31). ● Used as a secret key (p. 26). ● Used to redial the last number dialed (p. 24, 31). ● Used t[...]

15 Initial Preparation ● Used to stop an operation or programming. ● Used to store or edit names and telephone numbers in the EASY DIAL directory (p. 26, 28). ● Used to initiate transmission, reception or copying. ● Used to store a parameter during programming. ● Used to search for a stored name (p. 29, 32). ● Used to select characters [...]

16 Finding the Controls Overview Document feeder tray Document entrance Document exit Document guide(s) Cover open button[...]

17 Setup Initial Preparation Installing the recording paper Note: ● Only use the included roll of paper or specified recording paper, or else the print quality may be affected and/or excessive thermal head wear may occur. ● To order recording paper, see page 5. ● When the power cord is connected, everytime you close the cover a message will b[...]

18 Setup Telephone line cord Power cord Connect to “LINE”. To the single telephone line To the power outlet (220-240 V) Handset cord Connections Dialing mode switch: Set to TONE. ● If you cannot dial, set to PULSE. DIALING MODE PULSE TONE Note: ● When you operate this product, the power outlet should be near the product and easily accessibl[...]

19 Initial Preparation You can program the date and time, your logo and facsimile telephone number and this information will be printed on each page transmitted from your unit. Fax Correspondence Your logo Your facsimile telephone number Date and time FROM : Panasonic Fax PHONE NO. : 1234567 FEB. 26 1998 04:02PM P1 Example: 1 Press . Display: 2 Pre[...]

20 Setup 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your logo, up to 30 characters, by following the instructions on the next page. Example (using the dial keypad): Bill 1. Press twice. Cursor 2. Press six times. 3. Press six times. 4. Press to move the cursor to the next space and press six times. 5 Press . 6 Press . MENU SETUP ITEM [ ][...]

21 Initial Preparation Insert key (Used to insert a space.) key (Used to move the cursor to the left.) key (Used to move the cursor to the right.) To enter the same number key continuously, move the cursor to the next space. 2 3 4 5 6 7 8 9 0 1 AUTO RECEIVE VOLUME VOLUME Keys Characters 1 [ ] { } + – / = , . _ : ; ? | ‚ A B C a b c 2 D E F d e [...]

22 Setup 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your facsimile telephone number up to 20 digits. Example: 5 Press . 6 Press . MENU SETUP ITEM [ ] START / COPY / SET NO.=1234567 NO.= START / COPY / SET YOUR TEL NO. 0 3 1.SYSTEM SET UP MENU 123 456 789 0 Dial keypad MENU STOP START / COPY / SET T o correct a mistake ● Press or to mov[...]

23 V olumes Initial Preparation Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. Pres s o r while the unit is idle. ■ To turn the ringer off: 1 . Pres s repeatedly until the following message is displayed. Display: 2 . Press . ● To turn the ringer back on, pres s . n While the ringer volume is set to off: The displa[...]

24 Making and Answering Calls Making a voice call manually Answering a voice call 1 When the unit rings, lift the handset. 2 When finished, hang up the handset. 1 Press or lift the handset. Display: 2 Dial the telephone number. Example: ● If you misdial, hang up and dial again. 3 When the other party answers, talk using the handset. 4 When finish[...]

25 Telephone 123 456 789 0 TONE FLASH REDIAL / PAUSE The ( ) button is used for rotary pulse dial services and allows you to temporarily change from the pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode. TONE The button functions as the hookswitch on a regular telephone. If you mis[...]

26 EASY DIAL Storing names and telephone numbers in the EASY DIAL directory 1 Press . The number of entries available in the directory Display: 2 Enter the name, up to 10 characters, by following the instructions on the next page. Example: 3 Press . 4 Enter the telephone number up to 30 digits. Example: 5 Press . ● To program other items, repeat [...]

27 EASY DIAL Telephone Insert key (Used to insert a space.) Hyphen key (Used to insert a hyphen in the telephone number.) Secret key (Used to keep the telephone number secret.) key (Used to move the cursor to the left.) key (Used to move the cursor to the right.) To enter the same number key continuously, move the cursor to the next space. 2 3 4 5 [...]

28 EASY DIAL Editing a stor ed name and number 1 Rotate until the desired name is displayed. Example: 2 Press . 3 Press to select “EDIT”. ● If you do not need to edit the name, skip to step 5. 4 Edit the name by following the instructions on page 27. 5 Press . Example: ● If you do not need to edit the telephone number, skip to step 7. 6 Edi[...]

29 Telephone 1 Rotate until the desired name is displayed. Example: 2 Press or lift the handset. ● The unit will start dialing automatically. 3 When the other party answers, talk using the handset. 4 When finished, hang up the handset. TEL=3456789 DIALING MONITOR Lisa EASY DIAL Handset EASY DIAL STOP MONITOR HELP Note: ● If the desired name has[...]

30 V oice Contact T alking to the caller after fax transmission or reception Note: ● If you do not answer within 10 seconds of the distinctive ring, the line will be automatically disconnected. Handset MONITOR FACE DOWN You can have a conversation with the same call after a fax message is completed. This will save the added expense and time of ma[...]

31 Sending Faxes Fax/Copy Sending faxes manually 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document FACE DOWN (up to 5 sheets) until a beep tone is heard. Display: 4 Press repeatedly to select the desired setting, if necessary (see the bottom of this page). 5 Press or lift t[...]

32 Sending Faxes Sending faxes using the EASY DIAL directory 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document FACE DOWN (up to 5 sheets) until a beep tone is heard. Display: 4 Press repeatedly to select the desired setting, if necessary (see the bottom of page 31). 5 Rotat[...]

33 Fax/Copy 600 mm (23 5 / 8 ") Paper width Minimum size 128 mm (5") 128 mm (5") Maximum size 216 mm (8 1 / 2 ") 208 mm (8 3 / 16 ") Effective scanning area 4 mm Scanned area 216 mm (8 1 / 2 ") Single sheet: 45 to 90 g /m 2 (12 to 24 lb.) Multiple sheets: 60 to 75 g /m 2 (16 to 20 lb.) Document weight Note: ● Remove [...]

34 Sending Faxes The transmission report will provide you with a printed record of the fax transmission result. One of the following choices is available. ERROR : The transmission report will print out only when fax transmission fails (pre-selected setting). ON: The transmission report will always print out, indicating whether fax transmission is s[...]

35 Fax/Copy The journal report will provide you with a printed record of the last 35 fax communication results. After printing, the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatical[...]

36 Sending Faxes 1 Insert the document FACE DOWN. Display: 2 Press . 3 Press , then . 4 Press . 5 Press or to select “ON”. ● If this feature is not required, select “OFF”. 6 Press . 7 Enter the fax number. 8 Press . 9 Enter the transmission start time. Example: 11:30PM Press , then press to select PM (or AM). Press . Press . ● When the [...]

37 Fax/Copy Sending documents overseas You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. Note: ● After transmission, this feature will turn off automatically. 1 Press . Display: 2 Press , th[...]

38 Receiving Faxes Selecting the way to receive calls This unit has four types of receive modes. Select one of these modes according to your needs. ● Regardless of the mode you select, you can always place calls and send faxes. MANUAL RECEIVE How you want to use the unit Y ou want to answer all voice and fax calls manually . V oice/Fax call Y ou [...]

39 Receiving Faxes Fax/Copy AUT O RECEIVE Y ou want to receive fax documents only . Fax call only Y ou want to record voice messages and receive fax documents. V oice/Fax call F AX ONL Y mode (See page 41.) PRE-SELECTED SETTING EXT .T AM mode (See page 45.) Change the setting from FAX ONLY mode to EXT.TAM mode (see page 46). Available when the F AX[...]

40 Receiving Faxes 1 When the unit rings, lift the handset to answer the call. 2 When: —document reception is required, —a fax calling tone (slow beep) is heard, or —no sound is heard, press . Display: 3 Hang up the handset. ● The unit will start reception. CONNECTING START / COPY / SET Friendly reception feature When you answer a call and [...]

41 Fax/Copy (all calls are received as faxes) F AX ONL Y mode Activating the F AX ONL Y mode Turn on the AUTO RECEIVE mode by pressing until the FAX indicator light turns on. ● The display will show the following. Display: ● If the AUTO RECEIVE setting is set to the EXT.TAM mode, reset it to the FAX ONLY mode (see page 46). ● The unit will au[...]

42 Receiving Faxes TEL/F AX mode (receiving voice calls with rings and fax calls without rings) Use this mode when you wish to receive voice calls with rings, but do not want the unit to ring when faxes are received. When a call is received, the unit will work as follows. Silent ring fax recognition system ƒ Regarding the ring pattern when an exte[...]

43 Fax/Copy Ring pattern when an extension telephone is connected The extension telephone will ring once . 5 seconds TEL / FAX mode ring count Silent fax recognition ring count If a fax calling tone is detected, the unit will automatically receive documents without ringing. The unit will automatically activate the fax function. A call is received. [...]

44 Receiving Faxes This setting determines the number of the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. When an extension telephone is not connected, changing this setting is not necessary. Note: ● If the number of rings is increased, you may not be able to receive documents from some older model facsimiles w[...]

45 Fax/Copy You can connect an external telephone answering machine (EXT.TAM). When the EXT.TAM mode is set, the unit and answering machine will work as follows. ■ Receiving voice calls The external telephone answering machine will record voice messages automatically. ■ Receiving fax calls The unit will receive documents automatically. ■ Rece[...]

46 Receiving Faxes 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “EXT.TAM”. 5 Press . 6 Press . MENU SETUP ITEM [ ] START / COPY / SET MODE=EXT. TAM ▼ ▲ MODE=FAX ONLY ▼ ▲ START / COPY / SET AUTO RECEIVE 0 5 1.SYSTEM SET UP MENU Change the AUTO RECEIVE setting from the FAX ONLY mode to the EXT.TAM mode. 123 456 789 0[...]

47 Fax/Copy Depending on your external telephone answering machine, you can retrieve recorded voice messages from a remote location. Set the remote activation ID code for the answering machine. Important: ● This ID should be different from the fax activation code (see page 51). Securing the r emote operation for the external telephone answering m[...]

48 Receiving Faxes Distinctive ring service This feature can only be used when you subscribe to a distinctive ring service from your telephone company. For more information on the availability of this service, contact your telephone company before activating this feature. A distinctive ring service will give you up to 3 telephone numbers on a singl[...]

49 Fax/Copy Setting the distinctive ring pattern assigned for faxes How the unit will answer in each r eceive mode TEL mode: You have to answer all calls manually. If a fax calling tone (slow beep) is heard or no sound is heard, press to receive documents. TEL/FAX mode: When a call that matches your selected ring pattern is detected, the unit will [...]

50 Receiving Faxes Receiving faxes using an extension telephone When you connect an extension telephone to your unit or on the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press . Important: ● Use a touch tone telephone as the extension telephone and enter the fax activation code fi[...]

51 Fax/Copy 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the desired setting. ● If this feature is not required, select “OFF”. 5 Press . ● The display will show the pre-selected code. 6 Enter the new code number. ● This code can be from 2 to 4 digits in length using 0 - 9 and . 7 Press . 8 Press . MENU SETUP ITEM [ ][...]

52 Receiving Faxes This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the call, saving the sending party the call charges. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call. Receive polling (retrieving faxes placed on another party’ s [...]

53 Fax/Copy Setting the silent detection This feature allows the unit to activate the fax function automatically when a silent pause longer than 4 seconds is detected in the EXT.TAM mode. Helpful hints: ● If you wish to receive documents from machines that do not send a fax calling tone, activate this feature. ● If you use an external telephone[...]

54 Receiving Faxes Setting the friendly reception The friendly reception feature allows you to receive fax documents automatically without pressing (see page 40). When this feature is deactivated, you will have to press to receive fax documents each time you answer a fax call. START / COPY / SET START / COPY / SET 123 456 789 0 Dial keypad MENU STA[...]

55 Fax/Copy Signaling your pager when your unit receives a fax This feature allows your unit to call your pager when your unit receives a fax document. Note: ● If this feature does not work properly, enter more than one pause by pressing at the end of your pager number to extend the paging time. ● If you wish to display a message on your pager,[...]

56 Copying Making a copy Any transmittable document (see page 33) can be copied. 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 5 sheets) FACE DOWN until a beep tone is heard. Display: 4 Press repeatedly to select the desired setting, if necessary (see the bottom [...]

57 Error Messages Help Error messages on printed reports When a problem has occurred, one of the following messages will be printed on the transmission and journal reports (see pages 34 and 35). Communication message COMMUNICATION ERROR DOCUMENT JAMMED ERROR-NOT YOUR UNIT NO DOCUMENT OTHER FAX NOT RESPOND PAPER OUT PRESSED THE STOP KEY PRINTER OVER[...]

58 Error Messages Error messages on the LCD display If the unit detects a problem, one or more of the following messages will appear on the display. ● There is something wrong with the unit. Contact your service personnel. ● The cover is open. Close it. ● The document is not fed into the unit properly. Reinsert the document and try again. If [...]

59 Help When a function does not work, check here before requesting help Operations General ● The power cord or telephone line cord is not connected. Check the connections (p. 18). ● The dialing mode setting is wrong. Change to TONE or PULSE (p. 18). ● Disconnect the unit from the telephone line and connect the line to a known working telepho[...]

60 Operations Fax reception ● The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 18). ● The receive mode is set to the TEL mode. Set to the TEL/FAX, FAX ONLY or EXT.TAM mode. ● The time to answer the call is too long. Decrease the number of rings (p. 41, 44). ● The sender transmitted a faint docum[...]

61 Help Using an external telephone answering machine in the EXT .T AM mode ● Your greeting message on the answering machine is too long. Shorten the message (up to 10 seconds). ● The answering machine rings too many times. Set to 1 or 2 rings. ● The silent detection feature is deactivated. Activate this feature (p. 53). ● Check that the an[...]

62 Jams Clearing a recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper as shown below. 1 Open the cover by pressing the cover open button and remove the recording paper roll. 2 Replace the recording paper roll in the proper direction, and pull the le[...]

63 Help Jams When a document you are sending jams When documents you send do not feed, or multi-feed If the unit does not release the document during feeding, remove the document as follows. Cover open button 1 Open the cover by pressing the cover open button. 2 Remove the jammed document carefully. 3 Close the cover securely by pushing down on bot[...]

64 Cleaning If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder. Sub roller White plate Document feeder rollers Rubber flap Glass Cover open button Power cord Telephone line cord 1 Disconnect the power cord and the telephone line cord. 2 Open the cover by pressing[...]

65 General Information Printing the feature settings, telephone numbers, and the journal You can print out the following documents. Basic feature list provides you with the current settings of the basic programming features (see page 68). Advanced feature list provides you with the current settings of the advanced programming features (see page 69)[...]

66 Display Contrast Changing the LCD display contrast Use this feature to adjust the display contrast. NORMAL: (Pre-selected setting) LIGHT: Used when the display contrast is too dark. DARKER: Used when the display contrast is too light. 123 456 789 0 Dial keypad MENU START / COPY / SET 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to se[...]

67 General Information Resetting the advanced features Use this feature to return the advanced features (see page 69) to their pre-selected settings. 123 456 789 0 Dial keypad MENU START / COPY / SET STOP 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “YES”. 5 Press . ● If this feature is not required, press . 6 Press agai[...]

68 Features Summary Summary of user programmable features Note: ● You can display the basic features in the order above by rotating instead of entering the code number (#01, #02, etc.). EASY DIAL Basic features Code #01 #02 #03 #04 #05 #07 #08 #09 #12 Page 19 20 22 34 46 41 43 44 47 Feature & Display Setting the date and time Setting your log[...]

69 Features Summary General Information Advanced features Code #22 #23 #25 #30 #31 #39 #40 #41 #46 #70 #80 Page 35 37 36 44 49 66 53 51 54 55 67 Feature & Display Setting the journal report to print automatically Sending documents overseas Sending a fax at a specific time Setting the silent fax recognition ring count Setting the distinctive rin[...]

70 Specifications T echnical data about this product Applicable Lines: Public Switched Telephone Network Document Size: Max. 216 mm (8 1 / 2 ") in width Max. 600 mm (23 5 / 8 ") in length Effective Scanning Width: 208 mm (8 3 / 16 ") Printing Paper Size: 216 m m x max. 30 m (8 1 / 2 " x 98') roll Effective Printing Width: 2[...]

71 General Information Index A Accessories ..............................4 Advanced feature list .................... 65 Advanced features ...................... 69 (Resetting) ......................... 67 AUTO RECEIVE button .............. 38, 39 AUTO RECEIVE mode .................. 39 B Basic feature list ......................... 65 Basic featur[...]

PFQX1185ZA KS1297AN1018 Kyushu Matsushita Electric Co., Ltd. 1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan Printed in Japan[...]