Polycom 4080 manual

Polycom ® KIRK ® 4080 User Guide 1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 1[...]

Congratulations on your new KIRK handset Your new handset from Polycom will provide you with the greatest possible degree of flexibility and mobility due to high battery capacity, low weight, practical size and design. 1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 2[...]

Contents: 1. Warnings ............................................................................... 4 2. Label information .................................................................. 5 3. Construction .......................................................................... 6 4. Battery information ........................................[...]

1. W arnings The KIRK 4080 is developed for use in potentially explosive working environments, as defined by local fire protection authorities. The handset complies with the ATEX directive 94/9/EC as well as IEC standards, please refer to Declaration of Conformity at the end of this user guide for more details. For safe use of KIRK 4080, please rem[...]

• If defects occur, remove KIRK 4080 immediately from the potentially explosive atmosphere • Only Polycom may repair and service KIRK 4080 • Relevant data concerning repairs must be logged • For traceability it is advisable to keep a record of type- and serial numbers of the handsets, as well as the name of users of the handset 2. Label inf[...]

6 Key for internal calls (not used on KIRK system 1500) Loud speaking Keyboard LOCK (Menu*) MENU key Display with backlight Recall key (MAIL key) SILENT (Menu#) ON/OFF HOOK key- also used as turn on key CONFIRMATION key - MUTE microphone. MUTE ringer when ringing. Long key press turns off. Right arrow key, save number. Telephone book menu from stan[...]

4. Batter y information The battery is connected to the handset from factory and must not be removed. To replace the battery, please contact your local distributor. 7 1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 7[...]

5. Charging Do not charge KIRK 4080 in a potentially explosive atmosphere. Use only the dedicated charger 8464 2458 (orange) for char- ging KIRK 4080. It takes approximately 3 1/2 hours to charge the handset from fully discharged to its full capacity. Place the handset in the charger. When the handset is turned on, the display shows the charging st[...]

9 6. Key Functions The handset has 21 keys: Two keys are placed at the right side for volume control. Press upper or lower key to change the volume. Each key-press turns volume one step up/down. “MENU” - Go to menu structure or exits the menu structure. (Escape or »NO«) ” < ”, “REDIAL” - Menu: left, Cursor left, after a digit: dele[...]

10 “INT” - If residential systems: Internal calls off hook (not used on KIRK systems 1500 and 500) Turns loudspeaking on and off “R” - If off hook: Recall. If on hook: Read or write message “ ” - On hook/off hook and turn ON ” ✱ ”- ✱ (Change from pulse to DTMF on KIRK CCFP), Long = pause (-), extra long: change from pul- se to D[...]

11 7. T urning the handset ON/OFF ON: Press -key for 1/2 second. When the handset is turned on the symbol is shown in the lower left corner of the display, if the handset is subscribed to a system. (For subscription, see 9.5.1) OFF: Press the “ 3 ” (MUTE) key for 3 seconds Please note: When the handset has been outside the coverage area, it can[...]

12 8. Making a call For making or receiving calls the handset has to be subscribed to a system ( shown in display) (see chap. 9.5.1) Press the -key, the -icon in the display will flash until connection is established Dial the number Pre-dial: Press the number to dial (long press on » ✱ « will make a pause, if necessary) Press the -key, the -ico[...]

13 Redial: Redial / CLIP (CLIP = Calling Line Identification Presentation) stack: Press the < -key (redial-key) to enter the redial/CLIP stack Search for the number by using the < -key or the > -key, redial numbers are marked with REDIAL or name and clip numbers are marked either with CLIP or the name of the person who called and the LED i[...]

Please note: If the Date and Time function is supported, then date and time of the incoming or outgoing call is shown in the CLIP/Redial stack on the 4th line of the display. See Chap. 12 for more information. Speed dial: See Chap. 10 and Chap. 11 for more information about speed dialing. 8.1. Receiving calls If the phone rings, the call can be ans[...]

8.2 During conversation 8.2.1 Volume regulation: Use the two keys placed at the right side of the handset for volume control 8.2.2 Microphone mute: Press the 3 -key (mute-key), MIC. MUTED is showed in the display Press the 3 -key (mute-key) to enable the microphone again 8.2.3 Transferring the call to another handset: Press R, and dial new number P[...]

16 9. Menu structure Pressing the MENU-key, enters or exits the menu structure. It has to be used if a “NO” or “CLEAR” is wanted in the menu structure. Pressing the 3 -key, jumps to a lower level in the menu. When the lowest menu level is reached, it will store the set- ting and jump to a higher level. It has to be used if a “YES” is wa[...]

17 9.1 Using the alphanumeric keyboard The normal dialling keys (0-9) are used for writing the name to be placed in the telephone book. By pressing the keys a certain number of times the related letters or digits will appear in the display. Spaces are made by using the 0-key. Key ✱ changes between uppercase and lowercase letters. The arrows will [...]

18 9.2 The key functions Key Capital letter Small letter 1 ? ! 1 - + * / = & ( ) % ¿ ¡ ? ! 1 - + * / = & ( ) % ¿ ¡ 2 A B C 2 Ä Å À Á Ã Æ Ç a b c 2 ä å à á ã æ ç 3 D E F 3 È É Ê Ë d e f 3 è é ê ë 4 G H I 4 Ì Í Î Ï g h i 4 ì í î ï 5 J K L 5 j k l 5 6 M N O 6 Ñ Ö Ò Ó Ô Õ Ø m n o 6 ñ ö ò ó ô õ ø 7[...]

19 9.3 Handset set-up To set-up the handset press “MENU”. You are now able to switch between the different settings. Press “ 3 ” when you find the setting you wish to change (or see). Change the setting according to your needs, confirm with “ 3 ” and you automatically go to the next setting. Press “Menu” to finalize the setup. 1412 [...]

20 Profile set-up (fig) Polycom SET PROFILE ADVANCED SET PROFILE RINGER TONE SET PROFILE RINGER VOL SET PROFILE KEY CLICK SET PROFILE VIBRATOR SET PROFILE B-ANSWER SET PROFILE START VOLUME SET PROFILE OUT OF RANGE ADVANCED RINGER TONE 1,2......... RINGER VOL zzzzz KEY CLICK zzzzz - - - VIBRATOR ON/OFF B-ANSWER ON/OFF START VOLUME zzzzz OUT OF RANGE[...]

21 9.4 Handset functions R INGERTONE : Scroll through the 9 different ringertones using < and >. Confirm with 3 . R INGER VOL : Turn the volume up and down using < and >. Confirm with 3 . K EY CLICK : Turn the volume up and down using < and >. Confirm with 3 . V IBRATOR : Can be turned on/off using < and >. Confirm with 3 (v[...]

22 9.5 Menu subscription and login Password is factory set ➞ 0000 LOGIN SYSTEM1* CREATE SEARCH ID: 123456789012 REMOVE SYSTEM 4 123456789015 REMOVE SYSTEM 1* 123456789012 REMOVE SYSTEM 2 123456789013 REMOVE SYSTEM 3 123456789014 MENU LOGIN MENU SELECT LOGIN SUBSCRIPTION CREATE SUBSCRIPTION REMOVE REMOVE? PASSWORD _ _ _ _ _ SUBSCRIPTION REMOVE REM[...]

23 9.5.1 Create subscription To make subscriptions, the system must allow subscriptions to be made. Some systems also require an Access Code (AC). If more than one system currently permits subscription, you will need to know the ID of the system to which you wish to subscribe. Access Codes and system ID’s will be provided by the system administra[...]

24 9.5.2 Login The handset can be subscribed to 10 different systems enabling you to use the same handset on 10 different sys- tems. If you would like to change to another system, use the login menu to connect to another system number. The actual chosen system is marked with a ✱ or an A (if Autologin is selected). To change to another system use [...]

25 9.5.3 Auto login The handset can be subscribed to 10 different systems. If Auto login is chosen from the menu, the handset automa- tically selects a system. The selected system is marked with an “A”. MENU SELECT LOGIN SUBSCRIPTION CREATE SUBSCRIPTION REMOVE SELECT LOGIN SYSTEM 1 123456789015 SELECT LOGIN SYSTEM 2A 123456789012 SELECT LOGIN S[...]

Please note: Auto login A should only be used in separate systems without overlaps. If a handset looses signal from the system (the display showing “OUT OF RANGE”), then after 20 seconds the handset will start searching for an alternative system available from the Login list and automatically change to this system. Changing between systems can [...]

If a handset is subscribed to two systems only, you can use Auto login B to change between the two systems auto- matically. The selected system is marked with a “B”. Please note: Auto login B can be used in separate systems which are overlapping each other. As soon as the hand- set has measured a low radio signal 5 times in succession, it will [...]

9.5.4 Remove subscription Subscriptions can be removed from the system in use and from the 9 other systems (if connected). Removing a sub- scription requires a password. Password is factory set at 0000. If the system in use is removed, it is necessary either to select one of the remaining systems or to subscribe to a new one. If one of the systems [...]

29 9.6 Battery capacity In the battery menu it is possible to see the remaining battery capacity. For reading the correct capacity, the hand- set has to be removed from the charger for at least one hour. Press “Menu” and use the < or > keys to reach the Battery Menu. Press “ 3 ” to enter the menu, and you can see the current status of[...]

30 9.7 Redial The handset has maximum 10 redial numbers and 10 Caller ID’s placed in the same stack. Each number is only represented once. Enter the redial menu by pressing ”< ”(Redial) from the standby text. Repeated presses at the “<” button turn backward through the dialled numbers and CLIP numbers (from newest to the oldest). Ri[...]

31 The Redial and CLIP stack Menu (fig) Polycom REDIAL 75602850 CLIP 898 DELETE? 899 STORE NO.? 899 DELETE ALL? NAME: James Smith 899 < 1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 31[...]

32 9.8 Book Storing a number (max. 24 digits) in the telephone book is done by pressing the number to be stored (in on hook), then press the “>”- key followed by the “ 3 ” key. The book can store up to 200 numbers with name. Typing of the name and a confirmation is required. After storing the telephone will go back to standby mode. If th[...]

33 Read BOOK numbers: The telephone book is entered by pressing ”>”(book). For quick-search: press the first letter of the name (using 1-9)(see chap. 9.2). Call the displayed person by pressing the key. It is also possible to reach the telephone book menu in the main menu. Viewing and editing the telephone book can also be done while in conv[...]

34 9.9 External services External services are facilities placed in the main system, and only available if the handset is subscribed to a KIRK system. Under External services can be found; Clip stack, Delete clip stack and local Phone book. The Local Phone book is a common Phone book for all handsets subscribed to the actual system, and all handset[...]

35 9.10 MSF Functions MSF Functions are special functions, which are based on MSF (Message Service Function). The functions require special software in the main system. 1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 35[...]

36 9.11 Mail/Text Messages Available in systems configured with the possibility of sending text messages At the reception of a text message the envelope icon appears in the display. The envelope icon is indicating one or more unread messages. The text message is shown in the display, and when the message is read the envelope icon will disappear. If[...]

37 Read a mail Press the ”R”- (MAIL) key followed by the 3 -key or enter the mail menu (in on hook condition) If the message includes more than 36 letters or digits, the message will run over 2 display screens Use the > -key to scroll. To see the sender of the mail, press the 3 -key. To leave the mail, press the MENU-key Reply a mail Open th[...]

38 Delete a mail Open the mail by pressing the R-key followed by the 3 -key, press the 3 -key again and use the < >-keys to find the delete feature, press the 3 -key and the mail is deleted Lock/unlock a mail Open the mail by pressing the R-key followed by the 3 -key, press the 3 -key again and use the < >-keys to find the lock/unlock f[...]

39 N25-01 04.38 308 Temp 45° .. L26-01 14.32 319 Hello, its me.. N28-01 15.46 236 FIRE ALARM.. WRITE NEW MAIL? √19-01 09.56 htj@kirktelec I am working.. √20-01 10.13 319 Call me.. N 206 Meet me at 9 .. Hello it’s me. Yo can meet me at 15 o’clock if you want to. DELETE MAIL? SENDER: 319 (UN)LOCK MAIL? REPLY MAIL? FORWARD MAIL? - - - - PHONE[...]

40 9.12 Menu language There are 10 predefined languages in the handset: English, German, French, Italian, Spanish, Dutch, Portuguese, Swedish, Danish and Norwegian. Select the required language by pressing the 3 -key. If an 11th language is present this will be shown. This language is a specific dealer language and is factory programmed. 1412 1600-[...]

41 10. Shor tcuts ”KEY LOCKED”: Press: MENU ✱ . (Display shows ) ”SILENT”: Press: MENU #. (No sounds) (Display shows ) “PHONE BOOK”: Press >(BOOK) key in standby Name search in telephone book: Press the first letter in name and > (book) afterwards Store a number: Press >(BOOK) after the number (in on hook) “REDIAL ”and ?[...]

11. Speed dial Please note: To use the speed dial function it is necessary to set “LONG KEY” to “SPEED DIAL”. The speed dial list has maximum 11 speed dial numbers. Calling a number from the speed dial list is done by pres- sing the 0,1,2...9 key with a long key press or by pressing the alarm button key. If no number is assigned to the key [...]

12. Date and Time Function The Date and Time function requires the use of a KIRK Wireless Server and special software in the main system. If the Date and Time function is supported, a clock is shown in the 1st line of the display. The clock shows the time with an accuracy of +/- 1 minute. If the Date and Time function is supported, then date and ti[...]

13. Advanced settings A UTO HOOK : Can be turned on/off using < and >. Confirm with 3 . When turned on, the handset automatically goes off hook when removed from the charger and a call is present. When placing the handset in the charger, the hand- set automatically goes on hook. A NY KEY ANSW : Can be turned on/off using < and >. Confir[...]

A. KEY DELAY : Used to define the time for how long the alarm key should be pressed before the alarm key function is executed. L SO NB - ANSWER : Can be turned on/off using < and >. Confirm with 3 . When turned on and “B-ANSWER ON” (hands-free) is selected, the handset turns on the loudspeaker automatically (see Chap. 7.4). S TANDBY TEXT [...]

46 Advanced settings (fig) ADVANCED AUTO HOOK ADVANCED ANY KEY ANSW ADVANCED LONG KEY ADVANCED LONG KEY TIM ADVANCED A. KEY DELAY ADVANCED LS ON B-ANSW ADVANCED STANDBY TEXT ADVANCED HEADS. ALERT AUTO HOOK ON/OFF ANY KEY ANSW ON/OFF LONG KEY SEND MSF/ SPEED DIAL LONG KEY TIM 1,2...9 A. KEY DELAY 0,1,2...9 LS ON B-ANSW ON/OFF STANDBY TEXT ON/OFF HEA[...]

47 14. Information 14.1 Error tree Problem Check The telephone freezes Remove and replace the battery pack. Press to turn on the telephone The telephone does not ring Check whether the ringer is SILENT or RINGER VOL. is OFF The telephone cannot find a system ID at Check whether the system is set to allow subscriptions “SUBSCRIPTION CREATE” The [...]

48 14.2 Error information Improper function of the handset might be related to the installation of the DECT system or failures related to the main system. Before declaring a handset for repair be sure that the main system is operating properly. 14.3 Warranty The handset is covered by a normal warranty-solution, except the battery. The lifetime of t[...]

49 14.4. Technical information Approvals Acoustics: TBR 10 Access profile: TBR 22 (GAP) Size and weight Size: 148 x 50 x 28 mm Weight: 130 g including battery ± 10 g Capacity Active talking time 16 hours Stand-by time 150 hours Temperature and air pressure Operating temperature: 0-40°C Air pressure: Normal atmosphere condition Charger (orange) Th[...]

50 15. EC Declaration of Conformity Manufacturer: This KIRK product has been marked with the CE mark. This mark indicates compliance with EEC Directives 94/9 EC and 1999/5/EC. A full copy of the Declaration of Conformity can be obtained from Polycom Ltd, 270 Bath Road, Slough, Berkshire, SL1 4DX, UK. The WEEE Marking on this equipment indicates tha[...]

51 Product Type KIRK 4080 0238 02XX Type number XX may vary (numbers and letters) depending on software and design. Telecom requirements The transceivers described above comply with the essential requirements of the R&TTE directive 99/5/EC if used for the intended purpose. 1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 51[...]

52 Applied standards Standard Date TBR 22 Generic Access Profile (GAP) 1997 TBR 10 General Terminal Attachment requirements 1999 Application, Intended purpose The KIRK 4080 is a DECT based handset, designed to be used in connection with KIRK wireless communication solutions in potentially explosive environments. The DECT transmitter frequencies of [...]

53 Meaning of Conformity For the application of the equipment in areas which have a potentially explosive atmosphere, the manufacturer declares on his own responsibility that under the claimed type of protection the equipment is in conformance with the relevantEuropean harmonized standards. The equipment may only be used under conditions that are m[...]

Quality Assurance The product is designed and produced by a manufacturing organisation, which is certified on ISO 9001: 2008 and ISO 14001: 1996 standards. These products are in conformance with the full quality assurance procedures as men- tioned in annex III, IV and VII of the ATEX directive 94/9/EC and annex V of the R&TTE directive 99/5/EC [...]

Special conditions for safe use of the KIRK 4080 The KIRK 4080 is developed for use in potentially explosive working environments, as defined by local fire protection authorities. The handset complies with the ATEX directive 94/9/EC as well as IEC standards. For safe use of KIRK 4080, please remind the following: • Please consult your system mana[...]

Name and address of manufacturer KIRK Z-4080 Product name IP64 IP 64 classification Ex KIRK 4080 is approved according to International standards ib Intrinsic safe, ib category IIC Equipment group II, ib gas group C T3 Temperature group T3 (relevant for gas) IECEx ULD 04.0001 International country code for notified body/year/certification number X [...]

II 2G Equipment group II, zone 1 (gas) EEx KIRK 4080 is approved according to European standards ib Intrinsic safe, ib category IIC Equipment group II, gas group C T3 Temperature group T3 (relevant for gas) II 3D Equipment group II, zone 2 (dust) T60ºC Max. surface temperature of KIRK 4080 in use Ex logo Specific marking of explosion protection De[...]

If in doubt about installation, configuration or the correct functioning of the product please consult the manufacturer: Polycom Denmark Customer Support Langmarksvej 34 8700 Horsens Denmark Tel: +45 75602850 emeadksupport@polycom.com 58 1412 1600-ed5_1412 1600-ed5 16-12-2010 10:29 Side 58[...]

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©2007 Polycom, Inc. All rights reserved. Specifications subject to change without notice. Polycom Headquarters 4750 Willow Road Pleasanton CA 94588 (T) Polycom Denmark Langmarksvej 34 DK-8700 Horsens Tel. +45 7560 2850 Fax +45 7560 2851 emeadk@polycom.com www.polycom.com 1 412 1600-HD . ED5 . A4 Rasmussens Bogtrykkeri, Ringkøbing 1412 1600-ed5_14[...]