Polycom 6.1 manual

Accordent PresenterPRO v. 6.1 User’s Manual[...]

Important Notice This User’s Manual is delivered subject to the f ollowing conditions and restrictions: • This documentation contains proprietary information belonging to Accordent Technologies, Inc. (“Accordent”). Such information is hereby supplied solely for the purpose of assisting explicitly authorized users in the proper operation of [...]

Table of Contents 1. INTRODUCING ACCORDENT PRESENTERP RO, V.6.1 ................................... 2  1.1 Introducing Accord ent PresenterPRO...................................................................... 2  2. SYSTEM REQUIREMENTS ..................................................................................... 3  2.1 System Re[...]

4.12.2 Enabling An Individual Stream ................................................................................ 38  4.12.3 In-Band & Out-of-Band S ynchronization ................................................................. 38  4.12.4 Selecting In Band & C onfiguring the PE-Controller ........................................[...]

6.1 Pre-Launch Preparation ......................................................................................... 84  6.2 In-Band & Out-Of-Band Preparation ..................................................................... 84  6.2.1 Out-of-Band .........................................................................................[...]

2 1 1. Introducing Accordent PresenterPRO, v.6.1 1.1 Introducing Accordent PresenterPRO Accordent PresenterPRO v6.1 is an enterp rise-grade, software-based authoring tool that enables organiz ations to create professio nal, multim edia presentations around live or on demand streaming m edia. Whether your goal is to communicate with co-workers, clie[...]

3 2 2. System Requirements 2.1 System Requirements for Accordent PresenterPRO In order to successfully operate Accord ent PresenterPRO, the following system requirements must be met. Hardware • Pentium IV or higher • 512 MB or more RAM • 500 MB free disk space • Web Server • Streaming Media Server or outsourced encoding solution • Video[...]

4 3 3. Installation & Registration 3.1 Installation & Registration Overview Accordent PresenterPRO, the PE-Controll er and the Accordent PowerPoint Add- In are included together on the same installation disc or electronic link. As soon as the installation disc is inserted or the download link is clicked, a prompt will ask which application([...]

5 6. As soon as Accordent PresenterPRO is installed, the Successful Installation screen will appear. Click Finish . Once Accordent PresenterPRO has been installed, the “Presen tation Wizard,” “Presentation Manager” and the “Archive Wizard” can each be launched f rom the Accordent PresenterPRO menu. To access the Accordent PresenterPRO m[...]

6 and port to register Accordent Pres enterPRO. To access the Proxy Setting s, click Proxy Settings (See Figure 3-4). Fig. 3-4 The Proxy Settings fields will appear (See Figure 3-5). Fig. 3-5 The “Proxy Settings” fields provide the following options: • System HTTP Proxy Settings : the System HTTP proxy se ttings are the default system proxy s[...]

7 Fig. 3-7 If the HTTP proxy server will not be using Port 8080, enter the desired port in the “Port” field (See Figure 3-8). Fig. 3-8 After completing the fields on the “Registration” page, click Register an d the Accordent PresenterPRO menu will appear (Se e Figure 3-9). Fig. 3-9 3.3 Installing the PE-Controller Important : The PE-Control[...]

8 1. Insert the Accordent PresenterPRO installatio n disc into the CD-ROM drive. Open the “ My Computer ” folder & d ouble-click the CD-ROM drive icon. If you are installing Accordent PresenterPRO via electronic link, click Op en on the File Download screen and, after the application has been downloaded, use the following instructions: 2. W[...]

9 Fig. 3-11 3.4 Installing the Accordent PowerPoint Add-In Important : The Accordent PowerPoint Add-In should be installed on a different computer than the machine on which Acco rdent PresenterPRO is installed as the Add-In is designed to en able a remote machine to synchroniz e slides without having Accordent Pres enterPRO installed. 1. Insert the[...]

10 In PowerPoint, highlight the Tools drop-down menu and select Add-Ins . The Add-Ins menu will appear (See Figure 3-12). Fig. 3-12 Important : Macro security must be set to medium or low or the Accordent PowerPoint Add-In will not install. In the Add-Ins screen select Accordentv6.0 and click Close . Next, highlight the Tools drop-down menu and sel[...]

11 4 4. Using The Presentation Wizard 4.1 Presentation Wizard Overview The Presentation Wizard is used to prep are a presentation and to configure the presentation for live or on demand distribution. Among other tasks, the Presentation Wizard is used to: z Import Microsoft PowerPoint slides a nd convert the slides for distribution over the Internet[...]

12 Fig. 4-1 Displayed at the bottom of the Presentati on Wizard is step-by-step guide to the tasks that should be co mpleted (See Figure 4-2). Fig. 4-2 Once a step is completed, the next step can be accessed by clicking Next on the bottom-right of the Presentation Wizard. 4.3 Project Info Page The “Project Info” page is used to cr eate a local [...]

13 4.3.1 Creating A Project Directory To create a project directory, either: • Enter a directory name in the “Proj ect Directory” field (proceed to Section 4.3.2 - Selecting A Publishing Point - below) or • Browse for a project directory by clicking Browse (See Figure 4-3). Fig. 4-3 Note : If the project directory did not formerly exist, Ac[...]

14 Selecting CD and/or File Server only will simplify the prese ntation creation process and remove several steps from th e Presentation W izard - specifically the “Streaming Info” and “Publishing Info” pa ges that must be com pleted when publishing a presentation to the Web. Note: If it is uncertain whether a presenta tion will be publishe[...]

15 Fig. 4-7 In addition to a video/audio window, a template interface m ay include: General • The ability to add titles and sub-titles to the interface • The ability to add speaker and date/time inf ormation to the interf ace • The ability to add branded logos and links to the interface • The ability to add downloadable documents to th e in[...]

16 • The ability to include a custom chat solution Interactive • The ability to include polling • The ability to include trivia • The ability to include facts Registration • The ability to include a custom regi stration page that can be password and ID protected • The ability to include a registrati on page that will log attendees Advan[...]

17 Each time an interface is highlighted, a description of the in te rface will appear in the “Interface Description” field and the t itle of the selected in terface will appear in the “Interface Currently Se lected” field (See Figure 4-10). Fig. 4-10 To select a different interface, simply click on a different interface in the “Interface[...]

18 Titles and Sub-Titles Once an interface has been se lected, the user may have the option of inclu ding a browser title (S ee Figure 4-12) Fig. 4-12 and up to three titles within the user inte rface (See Figure 4-13), as indicated by whether some or all of those fields are active. Fig. 4-13 Note : Not every interface is configured to display titl[...]

19 If desired, enter the name of the speaker in the speaker field (See Figure 4-16). Fig. 4-16 If desired, enter the date and time or click Get Current (See Figure 4-17). Fig. 4-17 Logos & URLs The interface can be further customized with branded logos - displayed in a designated location in the Interface - and URL links. To include a logo imag[...]

20 Chaptering & Closed Captioning Accordent PresenterPRO includes chapteri ng and indexing featur es that enable the content author to automatically c reat e chapters based on p rescribed criteria, such as each published slide, or to manually create chapters based on unique criteria, such as a change in subject matter or speaker. Accordent Pres[...]

21 4.5.1 Importing Slides & PDFs To access the Slide Import screen, click Slides on the Interface Options page (See Figure 4-22). Fig. 4-22 To import Microsoft PowerPoint slides or PDFs into Accordent PresenterPRO, either enter the PowerPoint or PDF file location in the “File Location” field or click Add File to search for the file (See Fig[...]

22 Fig. 4-25 The “Browse” window will appear to locate the desired Microsoft PowerPoint or PDF file. Highlight the PowerPoint or PDF file and click Open. A box will appear to allow you to browse through th e whole PowerPoint or PDF document in order to choose the single slide or page you would like to import. After you have found the slide or p[...]

23 Fig. 4-28 4.5.2 Converting Slides to JPG or GIF The “JPG” and “GIF” fields on the “Slide Im port” screen ena ble the presenter to select whether the Microsoft PowerPoint sl ides will be converted into .jpg or .gif format (See Figure 4-29). JPG is the pref erred form at for image intensive slides, while GIF is the preferred f ormat fo[...]

24 Fig. 4-31 Note : When naming slides, keep in mind that the titles will be visible to the end user if “Display Slide Titles” is enabled. To display slide titles to the audience, check the “Display Slid e Titles” field (See Figure 4-32). Fig. 4-32 4.5.4 Display Slide Notes PowerPoint allows a content creator to in clude notes with each Pow[...]

25 the audience will be returned to the current slide each time a new slide is displayed by the presenter. To enable “Slide Navigation,” check Slide Navigation (See Figure 4-35). Fig. 4-35 4.6 Q&A Screen Accordent PresenterPRO includes Q&A functionality that en ables audience members to submit questions to the p resenter. Questions can [...]

26 Note : This section discusses only how to include moderated Q&A in the presentation and how to provide a moderator password to acc ess submitted questions. For additional information on the manage ment of moderated Q&A during a presentation, pleas e see Section 5.6. To include moderated Q&A feature, select “Moderated” (See Figure[...]

27 Use the drop-down menu to select a language for chat (See Figure 4-42). Fig. 4-42 4.7.2 Use Custom Chat Solution The “Use Custom Chat Solution” function en ables the pr esenter to use an internal or third-party chat soluti on within an Accordent Pres enterPRO presentation. To use a custom chat solution, enter the Server URL (See Figure 4-43)[...]

28 Fig. 4-45 (2) Mandatory registration th at requires an audience member to provide a user ID (See Figure 4-46). Fig. 4-46 (3) Mandatory registrati on that requires an audience m ember to provide a User ID and Login Password (See Figure 4-47). Fig. 4-47 If you have selected Mandatory registrati on, User ID and/or Password fields will need to compl[...]

29 To import a list of previo usly created IDs and passwords, click Import List (See Figure 4-49). Note : Lists typically are imported from a standard Excel spreadsheet. Fig. 4-49 To edit a registration list, clic k Edit (See Figure 4-50). Fig. 4-50 To delete a registrant or registrants, click Delete (See Figure 4-51). Fig. 4-51 4.10 Advanced Scree[...]

30 Fig. 4-52 The “Advanced” screen contains the Na me, Value and Description fields (See Figure 4-53). Fig. 4-53 The “Name” and “Description” fields are determ ined by the person that has designed the interface. The “Value” field is dynam ic and is used to customize the advanced feature(s) in the interface. Example: The name field m[...]

31 Fig. 4-55 4.11 Publishing Information The “Publishing Information” page enab les the presenter to select the web- directory (or directories) that will be accessed by the presentation audience. This page also enables the presenter to select the FTP info rmation that will be used to publish the Interface Graphics , Slides, URLs and the Interfa[...]

32 While Accordent PresenterPRO defaults to a single publishing point (See Figure 4-57), multiple publishing points can be accessed by selecting the “Mu ltiple Publishing Points” field (See Figure 4-58). Fig. 4-57 Fig. 4-58 The following sections describe the pro cess for completing the publishing fields. These instructions apply whether one pu[...]

33 Fig. 4-61 The FTP and SFTP fields should be completed as follows: In the “FTP/SFTP Server IP” field, enter the IP address for the FTP/SFTP Server that will be used to publish th e presentation (See Figure 4-62). Fig. 4-62 “User” Field: Enter the User ID for the FTP Server (See Figure 4-63). Fig. 4-6 3 “Password” Field: Enter the pass[...]

34 Fig. 4-66 4.11.3 Completing The UNC Fields If UNC is selected, it is necessary to create a UNC upload path by entering the UNC path in the Upload Path field (See Figure 4-67). Fig. 4-67 Note : UNC names consist of three parts: a server name, a share name and an optional file path that are combined using backslashes as follows: serversharefil[...]

35 Fig. 4-69 The advanced settings fields will appear (See Figure 4-70). Fig. 4-70 On the Advanced Settings screen, it is firs t necessary to specify either a Passive or Active FTP connection type (See Figure 4-71). Fig. 4-71 Note : The Connect Type will default to the Passive field. Once an FTP connection has been selected, the Firewall Support fi[...]

36 “Firewall Type” Fields : To select a firewall type, use the Fi rewall Type drop-down me nu and highlight the desired firewall type. “Firewall Host” Field : The “Firewall Host” field is used to sp ecify the IP address for the firewall. “Firewall Port” Field : The “Firewall Port” field is used to sp ecify the port address for t[...]

37 the synchronization of the presentation will be d elivered “In-Band” or “Out-of- Band.” Note : While this Chapter is focused on the Presentation Wizard, discussion of the Media Information Page and In-Ban d distribution will includ e discuss ion of the PE-Controller, which is a separate app lication that resides on the encoder and must b[...]

38 For each desired media format and bandwidth sp eed, enter the Stream URL and HTTP Base URL in the “Stream UR L” and “HTTP Base URL” fields, respectively (See Figure 4-75). Fig. 4-75 Repeat this step for each desired media platform . 4.12.2 Enabling An Individual Stream After completing the Stream UR L and HTTP Base URL fields, select Ena[...]

39 during delivery to enhance scalability and to leverage a greater range of video and audio sources, including phone bridges and closed circuit tele vision. The primary benefits of using out-of-band synchronization include: • Distribution of non-streaming content can be staggered so that the web-server is not delivering content (e.g. PowerPoint [...]

40 Main Screen : The “Main” screen is used to set pres enter and administrato r passwords and, if necessary, to view an error log. Click Passwords & Settings (See Figure 4-78). Fig. 4-78 The PE-Controller Configuration wi ndow will appear (See Figure 4-79). Fig. 4-79 The PE-Controller Configuration scr een is used to enable Accordent Presen[...]

41 Account did not provide the user rights required to run the PE-Controller as a service (See Section 4.12.5). If a custom account is being used, it is necessary to com plete the “User Name” and “Password” fiel ds (See Figure 4-82). Fig. 4-82 After completing the PE-Contro ller Configuration fields, click OK . At this stage, the PE-Control[...]

42 Windows Media Screen The Windows Media screen is used to see which Windows Media streams have been enabled in Accordent PresenterPRO. W he n one or more streams is enabled in Accordent PresenterPRO, it will b e highlighted (See Figure 4-85). Fig. 4-85 To view the stream, click View Stream (See Figure 4-86). Fig. 4-86 The Windows Media screen is [...]

43 Note : While the Manage Profiles feature en ables the management of profiles through the Encoder Controller, the pr imary reason it is included is that scripts must be enabled for a profile for that pr ofile to be access ible later in Accordent PresenterPRO . This requirement only applies to W i ndows Media. The “Manage Profiles” screen will[...]

44 After selecting Script, either make additiona l ed its if desired or return to the PE- Controller. RealProducer Screen The RealProducer Screen is used to view which RealMedia streams have been enabled in the Presentation Wizard and to configure the inputs for each of the enabled streams. Note : It is not necessary to enable scripts for RealMedia[...]

45 The encoder will appear (See Figure 4-94). To view your input select the Live Preview check box. Fig. 4-94 To configure an input, click Stream (See Figure 4-95) Fig. 4-95 The input device configuration screen will appear (See Figure 4-96). Fig. 4-96[...]

46 Relay Screen The PE-Controller Relay screen is used to relay instructions to one or more additional PE-controllers. Once the Relay feature is configured, the Presentation Wizard can be used to send instructions to m ultiple encoders perform ing different functions. Click Relay (See Figure 4-97). Example : This feature can be used to send launch,[...]

47 Fig. 4-100 The Add and Edit screens contain four fiel ds that should be completed as follows: Base URL : The Base URL is the location of the web server that will be distributing the web content being cal led by the encoder receiving relayed instructions. Replace URL : The Replace URL is the location of the web server that the orig in encoder is [...]

48 Fig. 4-102 On the PE-Controller Properties wind ow, use the Start-Up type drop-down m e nu to select whether the PE-Controller will start automatically whenever th e encoding machine is on, or manually. After selecting a Startup type, click Start to start the PE-Controller or OK to save the PE-Controller Properties settings. Next return to the S[...]

49 These fields should be completed as follows: Address Field : Enter the address of the encode r. The default “loop back” address is typically “127.0.0.1”. Port Field : Enter the Port that th e encoder is using. The port num ber can be found in the PE Controller Conf iguration window (See Figure 4-105). Fig. 4-105 Password Field : Enter th[...]

50 Fig. 4-109 (RN) Fig. 4-110 (MS) Fig. 4-111 (MS) Fig. 4-112 (MS) The Microsoft and RealNetwor ks encoders should be co mpleted in the sam e way that they would if Accordent Presen terPRO was not being used with one exception: Script commands mu st be enabled for Microsoft. The in-band encoding fields should be repe ated for each stream for which [...]

51 Closed Caption on the General interface screen in the Presentation W izard (See Figure 4-113). Fig. 4-113 To include closed captioning, click Real Media on the Streaming Info page (See Figure 4-114). Fig. 4-114 At the bottom of the RealNetworks screen are the “Closed Captioning” fields (See Figure 4-115). Fig. 4-115 In the “Closed Captioni[...]

52 Beneath the Enable and Stream URL fiel ds are the Address, Port, Password and Admin Password fields, which shoul d be completed as follows: Address Field : Enter the address of the encode r. The default “loop back” address is typically “127.0.0.1”. Port Field : Enter the Port that th e encoder is using. The port num ber can be found in t[...]

53 Enable : Highlight the “Enable” field to enab le the closed captioning encoder to be started and stopped usi ng Accordent PresenterPRO. Address : Enter the address of the encoder. The default “loop back” address is typically “127.0.0.1”. Port : Enter the Port that the encoder is using. Password Field : Enter the password that was en [...]

54 Fig. 4-123 Click the Start Encoder Test button. You will have one of two pop-up boxes appear. If you get the message saying En coder Started then you have proper communication with the encoder (See fi gure 4-124). If you receive a message saying Check Encoder Settings, then you are not communicating properly with your encoder (See figure 4-125).[...]

55 Once out-of-band distribution is selected (by default), th e content author has the option of customizing the Interface Update Interval. This feature is used to prescribe the frequency with which the audience interface check s the web-server for new, non-streaming content. The de fault update interval setting is five seconds, which means the ave[...]

56 Fig. 4-130 Enabling the auxiliary media f unction will produce two results. First, it w ill enable a link to be generated to a presen tation utilizing the auxiliary media. e.g. the phone bridge presentation link. To generate a link to the auxiliary media, enter the link in the “HTTP Base URL” field (See Figure 4-131). Fig. 4-131 Second, it w[...]

57 The Clip Information screen contains the following fields: • Title • Author • Copyrights • Description • Keywords Enter the desired informati on in one or m ore of t he Clip Information fields and click Next . The “Distribute Content” page will a ppear (See Figure 4-134). Fig. 4-134 4.13 Distribute Content Page The “Distribute Co[...]

58 Fig. 4-136 4.14 Using Configuration Files The Presentation Wizard enables users to sa ve c onfiguration files, which are files that contain all of the information input into the Presentation Wizard by the presenter or a third party in advance of a presentation. Configuration files make it easy to prepare the presenta tion on behalf of a presente[...]

59 Enter the name of the configuration file in the “F ile Name” field and click Save . 4.14.2 Accessing a Configuration File If Presentation Wizard information has prev iously been saved in a configuration file, the configuration file can be accessed by highlighting the File drop-down menu in the Presentation W izard and select Open Config File[...]

60 5 5. Introduction To And Us ing The Presentation Manager 5.1 Presentation Manager Overview The Accordent PresenterPRO Presenta tion Manager is used to preview and publish synchronized content, including slides, URLs and interactive content, with live and on demand streaming m edia. The Presentation Manager also is used to manage moderated Q&[...]

61 5.1.2 URL Preview & Publish To the right of the “Slide” tab is the “U RL” tab that disp lays the “URL Preview & Publish” screen (See Figure 5-2). Fig. 5-2 The “URL & Files Preview & Publish” sc reen is used to select, preview and publish URLs and files during a presenta tion. Among other options, this screen enabl[...]

62 The “Interactive Preview & Publish ” screen is used to draft, preview and p ublish interactive content during a presentation. Among other options, this screen enables the developer to disp lay polling questions, triv ia and facts. All answers submitted to interactive questions ar e tabulat ed in real time and the results can be displayed[...]

63 The “Q&A” screen is used to review que stions s ubm itted to the presenter using the moderated Q&A feature of Accordent Pre senterPRO. Moderated Q&A will organize submitted questions and ena bles the presenter to answ er them directly or at a later time. 5.1.6 Registration To the right of the “Q&A” tab is the “Registrat[...]

64 Fig. 5-8 Note : Launching or stopping an event does not control the streaming portion of the event; rather, it launches the user-interface and, once published, the non- streaming content that will be synchronized with the video. 5.1.8 Starting A Practice Run Accordent PresenterPRO includes a “Practice Run” option that enab les a presenter to[...]

65 Fig. 5-11 To navigate the thumbnail slides, use th e scrollba r on the ri ght-hand side of the “Slide Selector” window. The right and left arrows also can be used to navigate the thumbnails. 5.2.1 Slide Preview To navigate the thumbnail slides, use th e scrollba r on the ri ght-hand side of the “Slide Selector” window. The right a nd lef[...]

66 Once a slide is displayed , the displayed s lid e will appear in th e “Audience Slide” window (See Figure 5-14). Fig. 5-14 5.2.3 Slide Auto-Publish In addition to enabling the presenter to preview and manually display Microsoft PowerPoint slides, the Presentation Manage r also enables the presenter to publish the slide by highlighting the sl[...]

67 Fig. 5-16 The Import Slides window will appear (Se e Figure 5-17). Fig. 5-17 The Import Slides window is used to impor t one or m ore slide presentations into Presentation Manager. To add slides, click Add and use the Browse window to locate the desired PowerPoint slide deck (s) (See Figure 5-18). Fig. 5-18 Note : The Delete and Clear List butto[...]

68 • The slides can overwrite the slides a l ready imported into the Presenta tion Manager. Fig. 5-19 Example : A slide deck has been imported and appended to a slide presentation already in Accordent PresenterPRO. The first set of slides ends at Slide 3 and the newly imported presentation commences at Slide 4. To import a slide deck and have it [...]

69 Fig. 5-21 A selected URL will be displayed in the “URL Options” fields (See Fig ure 5-22). Fig. 5-22 5.3.1 Preparing URLs URLs can be prepared either prior to or during a presentation. To prepare a URL, enter the URL in the “URL Selected” window. The URL can be published from the URL window by clicking Push URL or the URL can be added to[...]

70 Once Slide Preview is clicked, the URL a nd web page will be displayed in the “URL Preview” window (Fig 5-25). To add URLs to the URL Selector window, navigate the web page to access new URLs and click Add to List . Fig. 5-25 Added URLs will be displayed in the UR L Selector window in the order they were added. 5.3.2 Saving & Opening A U[...]

71 Fig. 5-27 Once “Open URL List” is clicked, the “File Open” window will appear. Locate the desired URL List, then click Open (See Figure 5-28). Fig. 5-28 Once “Open” is clicked, the URL List will appear in the URL Selector win dow in the Presentation Manager. 5.3.3 Targeting URLs By default, a URL will be displayed in the same inte rf[...]

72 Fig. 5-29 To target a URL to a different region of the interface, use the “Target” d rop down menu and select the desired interface locat ion (See Figure 5-3 0). The available target options will be determ ined by how the interface was defined and all available target areas will be listed in the drop-down menu. Fig. 5-30 Note : Each URL can [...]

73 Once a URL is displayed in the “URL” field, the presenter can choose whether the URL will target the slide window, a pop up window or an other region of the interface . Once the desired options have been sele cted, the URL can be displayed by clicking Push Content to Audience (See Figure 5-33). Fig. 5-33 As soon as a URL is displayed, the Ev[...]

74 5.4.1 Selecting An Interactive Content Type The first step in creating interactive conten t is to selec t the type of content tha t will be displayed. Use the Type drop-down menu and sele ct an interactive content type (See Figure 5-35). Fig. 5-35 Once an interactive content type has been selected, the in teractive content can be assigned a titl[...]

75 Fig. 5-39 Survey To complete a survey, type the survey question in the Question field and type up to six choices in the Answers field. Fig. 5-40 Trivia To complete a trivia question, enter the question in the Question field and enter the answer in the Answer field. Fig. 5-41 Image To publish an image to the Content window, enter the image URL in[...]

76 Fig. 5-44 Once the interactive content has been entered, the user ha s the option of • displaying the interactive content immediately or • adding the interactive content to a list of content that will be displayed at a later time. 5.4.3 Adding & Deleting Interactive Content To add interactive conten t to an interactive conte n t list, cl[...]

77 5.4.4 Saving & Opening An Interactive Content List Interactive content added to the Interactive List window can be saved and the file containing this content can be accessed fo r a future presentation. To save an Interactive List, click Save List (See Figure 5-48). Fig. 5-48 Once “Save List” is clicked, the list w ill autom atically be s[...]

78 5.4.5 Publishing Interactive Content Interactive content can be published in two ways depending upon whether the interactive content was created in ad vance or is being created during the presentation and published immediately. • To publish interactive content th at was created in advance, highlight the interactive content in the Interactive L[...]

79 Fig. 5-54 5.5 Creating & Editing Chapters The Chapters page is used to create pres entation sections that are displayed in the interface and enable an audience member to jump to a specific poin t in a presentation that has been published on demand or to a CD ROM. In addition to enabling a presenter to manually create custom chapters, the Cha[...]

80 (i.e. slides, URLs and inte ractive questions) can be used individually or in conjunction (See Figure 5-56). Fig. 5-56 Note: Chapters created using displayed slides can use either the slide title or slide number. 5.5.2 Creating Custom Chapters In addition to automatic chaptering, the Ch apters page also enables the presenter to create chapters m[...]

81 and forward them to the presenter’s scr een in the Presentation Manager or to a separate web location being re viewed by the presenter. Note : Moderated Q&A enables the moderator and presenter to review questions from a web-location for two reasons: (1) it enables the presenter to en list the help of a moderator located at any Inte rnet-en[...]

82 If the registration feature is being us ed in conjunction with Moderated Q&A, additional information about the pers on that subm itted the question can be accessed by double-clicking on the subm itted qu estion (See Figure 5-63). Fig. 5-63 Once a question has been reviewed, that ques tion can be filtered and, if appropriate, forwarded to the[...]

83 Fig. 5-68 Example : In Figure 5-68, the first question has been forwarded to the presenter and the Send to Presenter button has been grayed out. 5.7 Using the Registration Page The Registration page enables the presenter to preview which audience m embers have logged into the presen tation. If an audience memb er has registered for the presentat[...]

84 6 6. Preparing To Launch A Presentation 6.1 Pre-Launch Preparation Before streaming a live presentation, the Presenter m ay want to open both the Accordent PresenterPRO Presentation Ma nager and the in terf ace that will be viewed by the audience. By opening the inte rface, the developer will be able to monitor the identical presentation tha t t[...]

85 streaming video that is being produce d, encoded and distributed in a live environment. Tip : To determine the appropriate encoding time offset, stream sample audio/video through the same encoders that will be used during the presentation to measure the delay each format experi ences between initia ting and viewing a streamed video feed. 6.2.2 S[...]

86 Fig. 6-3 Note: Encoding time offsets can be altered prior to or during a live presentation. Once the desired offsets have been entered, click Apply to apply the time offset and to keep the “Time Offset” window open or OK to apply the time offset and to return to the Presentatio n Manager. 6.2.3 Auxiliary Media Time Offset Accordent Presenter[...]

87 6.3 Testing Presentation Settings Prior to launching a presentation, the Proj ect Information screen can be used to confirm and test a variety of presentation settings, including: • The webcast link that the audience will click to la unch the presentation • An auxiliary link, if one has been created • The link to access moderated Q& A,[...]

88 7 7. Using The Acco rdent PowerPoint Add-In 7.1 Using The Accordent PowerPoint Add-In Accordent PresenterPRO includes an Accordent PowerP oint Add-In that enables a presenter to synchronize PowerPoint slides from a remote com puter. By communicating directly with Accorden t PresenterPRO, a co mputer with only PowerPoint and the Accordent PowerPo[...]

89 Fig. 7-2 The Accordent PowerPoint Add-In will appear (See Figure 7 -3). Fig. 7-3 In the “PresenterPRO Manager IP” and “Port” fields, enter the IP address and Port number that will be used to link to Accordent Pres enterPRO (See Figure 7-4). Fig. 7-4 To initiate a PowerPoint presentation that will work in tandem with Accordent PresenterPR[...]

90 Fig. 7-5 To stop using the Accordent PowerP oint Add-In during a presentation, click Stop (See Figure 7-6). Fig. 7-6[...]

91 8 8. Launching A Presentation 8.1 Launching A Presentation To launch a presentation, click Start on the right hand side of the Presentation Manager (See Figure 8-1). Fig. 8-1 Clicking “Start” will autom atically conn ect the Presentation Manager to the FTP server designated in the Presentatio n W izard. A proper connection to the FTP server [...]

92 8.2 Controlling Presentation Events As discussed in Chapter 5, slides can be displayed in any order during the presentation by either double-clicking the desired slide or using the right/left arrow keys on the keyboard. Similarly, URLs and interactive content can be displayed by s electing the desired URL/Interactive content and clicking Push UR[...]

93 A prompt will ask if you want to open the Archive W izard. Click Yes (See Figure 8-7). Fig. 8-8[...]

94 9 9. Archiving A Presentation 9.1 Archive Wizard Overview The Archive Wizard is used to edit the s ynchronization of PowerPoint slides and URLs before posting a presentation on de mand or publishing the presentation to a CD. The Archive Wizard is also used to bind together the streaming and non- streaming media that comprise the pres entation. T[...]

95 If using the Accordent PresenterPRO Start Menu to launch the Archive Wizard, an “Open” window will appear after clicking OK (See Figure 9-2). Fig. 9-2 Note : Accordent PresenterPRO will automatically default to the most recent presentation managed in the Presentation Manager. To open a previously created presentati on for editing and/or post[...]

96 9.3.1 Editing Publish Times On the left-hand side of the “Event Detail s” page is the “Event List” window that lists every slide and URL that was published during the presentation, as well as the time at which it was published. Fig. 9-5 To modify the publish time of non-stream i ng content (e.g. slides and URLs), first highlight the even[...]

97 The “New Event Information” fi elds will appe ar (See Figure 9-9). Fig. 9-9 In the “Time” field, enter the tim e at which the new content will be published. Once a time is entered, use the “Type” drop-down menu to select “Slide,” or “URL”, depending on the type of conten t that will be added. Depending on the type of content [...]

98 The new Slide or URL will appear in the “Event List” window. If the non- streaming content is not listed in chronological order after the edit, click Re-Sort (See Figure 9-15). Fig. 9-15 If no more edits are desired, click Next (See Figure 9-16). Fig. 9-16 9.3.3 Deleting Non-Streaming Content To delete a slide or URL, highlight the non-strea[...]

99 Repeat these steps to delete additional non-stream ing content. If no more edits are desired, click Next (See Figure 9-19). Fig. 9-19 9.3.4 Using The Event Time Shift To Edit Events During the video editing process, content may be added to or deleted from the beginning of video. e.g. an introduction or streaming ad may be included. Adding or del[...]

100 In the “Enter Time Shift Amount” fiel d, enter the am ount of time that non- streaming content should be shifted (See Figure 9-22). Fig. 9-22 Once a length of time has been entered, highlight either the “Forward Shift” or “Backward Shift” field (See Figure 9-23). • If video content has been deleted from the beginning of the video,[...]

101 Fig. 9-25 On the left-hand side of the “Chapter List” screen is a list of all of the chapters that were created during the presentation. This list can be modified by editing existing chapters, adding chapters or deleting chapters. 9.4.1 Editing Chapter Times & Titles To edit a chapter, highlight the chap ter in the chapter lis t an d en[...]

102 9.4.2 Using Chapter Event Time Shift To Edit Chapters In addition to adding an deleting slides, the Archive Wizard also enables a content author to apply an event time shift – eith er a forwards or backwards shift to the chapters. To access the chapter ev ent shift feature, click Chapter Time Shift (See Figure 9-29). Fig. 9-29 The “Chapter [...]

103 Fig. 9-32 Once all edits have been completed, click Next (See Figure 9-33 Fig. 9-33 The Media Locations page will appear (See Fig ure 9-34). Fig. 9-34 9.5 Inputting Media Locations The “Media Locations” page is used to publish the streaming media that has been encoded for Microsoft and Real platforms. To choose a media type, highlight the a[...]

104 Fig. 9-35 Enter the location of the local m edia f ile in the “High Bandwidth,” “Med Bandwidth” and/or “Low Bandwid th” fields (See Figure 9-36). Fig. 9-36 To search for a local media file, click Browse and use the browse window to locate and open the local m edia file (See Figure 9-37). Fig. 9-37 Once the location of the local medi[...]

105 9.5.1 Cropping A Presentation Before a presentation is posted on demand, the presenter may want to delete a portion of the content at th e beginning or end of the presentation (e.g. the speaker was not yet ready, the first few minutes we re used to test the encoder, etc.) The Mark In and Mark Out features enable a pres enter to edit the pres en[...]

106 Fig. 9-42 9.6 Creating & Publishing Archived Media The Create and Publish Media page is us ed to embed the synchronization events in the new media file(s) and to prepar e the completed presentations for on demand distribution or publication to a CD ROM or file server. 9.6.1 Publication to CD or File Server Select the “CD or File Server ?[...]

107 and the audience will be able to view the presentation without an Inte rnet connection. Fig. 9-44 If the presentation is to be publis hed to a CD or file server only , click Next (See Figure 9-45). Otherwise, continue to Creating & Publishing For On Demand Use (See Section 9.6.2, below). Fig. 9-45 9.6.2 Creating & Publishing Media For O[...]

108 Fig. 9-47 If you have chosen to upload the pres entation for on demand viewing, complete the upload information for the specific st ream ing and web content that has been incorporated into the pres entation. 9.6.3 Streaming Media Upload Information Your archived presentation will be created using RealNetworks and/or Microsof t streaming media f[...]

109 Optional URL parameters can be applied to the links by entering those param eters in the “Optional URL Parameters ” field (See Figure 9-50). Fig. 9-50 After completing the URL fields, next select eithe r FTP or UNC depending on how the streaming media content will be transferred to the stream ing server(s) (See Figure 9-51). Fig. 9-51 FTP/S[...]

110 Fig. 9-54 “Password” Field : Enter the password for the FTP Server (See Figure 9-55). Fig. 9-55 “Sub Directory” Field : The “Sub Directory” field gives the deve loper the option of putting a presentation in a FTP directory by entering the directory in th e “S ub Directory” field (See Figure 9-56). Fig. 9-56 “Port” Field : Th[...]

111 After completing the “Media Upload” screen(s), clic k the “Web Content” tab. The “Web Content” screen will appe ar (See Figure 9-59). Fig. 9-59 9.6.4 Completing the Web Content Page The Web Content page is used to: • Automatically modify the stream ing media links that are posted to the web server to link to the archived on demand[...]

112 Fig. 9-62 If you would like to assign a new name to the archived RealText closed caption file, enter the new nam e in the “New CC File Name” field (S ee Figure 9-63). Fig. 9-63 To upload an archived SAMI closed caption file, enter the file location in the “Windows SAMI” field (See Figure 9-64). Fig. 9-64 If you would like to assign a ne[...]

113 9.7 Distributing A Presentation The final step in the presentation creation process is the binding of the media assets into a presentation and the publis hing of the presentation to the project directory, a file server, a nd/or a streaming server. To merge and distribute the presentation, click Distribute (See Figure 9-65). Fig. 9-65 Once Accor[...]

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