Polycom 8 manual

MGC W ebComman der User ’ s Gu ide Ve r s i o n 8 . 0[...]

Copy rig ht © 2006 Po lycom, Inc. All Rig hts Res erve d Cata log No. DOC2136 B Ve r s i o n 8 . 0 Pro p riet a ry and Con fidential The i nfo rmat ion co ntained here i n is the so l e inte l lec t u al pr oper ty of P olyc om, Inc. N o di st ri bu tio n, r eprod uction or un autho riz ed use of the se ma teria ls i s permit ted with out the exp [...]

i T able of Content s Introduct ion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Pr ere qui site s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1- 2 Ab out MG C Web Co mm an der U ser’ s Guid e . . . . . . . . . . . . . . . . . . . 1-2 Con ven tio ns . . . . . . . . . .[...]

T ab le of Conte nts ii Dup lic ate B ook in g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4- 16 Defini ng a New Partici pant from the Ne w Meeting Window . . . . . . . . . 4-19 Sc hed uli ng a Con fe ren ce . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4- 24 Cr ea tin g a Rec urr e nt R es erv at[...]

iii Disconne c ting Parti c i pants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-40 Rec on nec tin g P ar tici pan t s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 -4 1 Ad din g Pa r tici pan ts t o the Co nf eren ce . . . . . . . . . . . . . . . . . . . . . . 5-4 2 Defini ng a New Participant Duri ng an On G[...]

T ab le of Conte nts iv Man a gin g a Q&A Ses sio n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1 02 Enab lin g Q & A O pt ion s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 -1 02 Contr olling Q&A Queues with the Q&A list butt ons . . . . . . 5-102 Vie win g t he Q &A Lis t . . . . . . . . . . [...]

v Pa rti cip ant C onne ct ion to th e Co nf ere nc e . . . . . . . . . . . . . . . . . . . . . . . . . 7- 8 Con fe ren ce Ac ce ss fo r D ia l-i n Part ic ipa nts . . . . . . . . . . . . . . . . . . . . 7 -9 Entr y Que ue A cces s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1 0 Con fer en ce IVR Ac ce ss . . . . . . . . . .[...]

T ab le of Conte nts vi Conference Te mplates – Partia l View Mode . . . . . . . . . . . . . 9 -1 De fin ing a N ew Vi deo Con fere n ce Te mp lat e . . . . . . . . . . . . . . . . . . . . . . 9 -2 Con fer en ce Tem pl ate Men u s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 -1 7 Con fer en ce Men u . . . . . . . . . . . . . . . . [...]

vi i Def aul t Co nfe ren c e Te mp la te Pro per t ies - Vid eo- Sw it ch . . . . . . . A-1 6[...]

T ab le of Conte nts viii[...]

1-1 1 Introduction The MGC W ebCommander i s a browser -based applic ation f or monitori ng, managing a nd sche duling video an d a ud io confer ence s. W ebCommander users ha ve cont rol over a ll as pects of setting up and runni ng conf e renc es using a stand a rd W eb brow ser . Using MGC W ebCommander , us ers wit h the appropr iate p ermissio[...]

Chap ter 1 - Intro duction 1- 2 For a unique look a n d fee l to the MGC W ebCommander windo ws, the colors and link s of t he W eb pag es displ ayed can be customiz e d. For more infor mation on t he Conf igura tio n T ool, refer to t he M GC W eb Manager Instal lati on and Con figura tion Guide , Chapter 7. Pr ereq uisi tes This ma nual ass umes [...]

MGC WebCo mmander User’s Guide 1-3 • Ch apter 5 - Mo nitoring On Goi ng Conf erence s Descr ibes op e ra tions th at can be p e rf ormed du ring confere nces to accommoda te al most any si tuati on which mi ght a rise during the co nf eren c e. • Cha pter 6 - R e servati on C alenda r Enabl es viewing of schedul e d conf erences and thei r mo[...]

Chap ter 1 - Intro duction 1- 4 Conve ntions Before usi ng MGC W ebComma nder , it is impor tant for you to unde rsta nd the terms and convent ions us ed i n this manual. • The ter m “selec t” is us ed when you hi ghli ght a part of t he wind ow , dialo g box or menu th at you want to be changed w ith your next actio n. • The te rm “cl ic[...]

MGC WebCo mmander User’s Guide 1-5 Cookies Cookie s must be e nabl ed in the W eb browse rs, ot herw ise W ebCommander will n ot func tion pro perly . En ablin g Coo kies i n Micro soft Inte rnet Exp lor er T o enabl e cookies in I nternet Explorer: 1. In t he Mi crosoft Inter ne t Ex pl ore r appl icat ion, on t he To o l s me nu, click Int erne[...]

Chap ter 1 - Intro duction 1- 6 3. Click the Cus tom L e vel button. The Se curity Setti ngs wi ndow opens. 4. Sc roll down until th e Cookies ent ry is show n and make sur e that both optio ns ar e set to Enabl e . 5. Click OK . The system returns to the Intern et Optio ns – Sec urity window . 6. Click OK .[...]

2-1 2 Connecting to W ebCommander Y ou can c onnec t to the W ebCommander W eb site i n one of t wo w ays using: • W indows Authe ntica tion • W ebCommander Use r Logi n name and pa ssword Connecting to W ebComman der W eb Site us ing Wi ndo ws A uthen ticati on Th e Wind ow s Authe ntica tion m echan ism al lows user s reg istered w ith the ne[...]

Chap ter 2 - Conn ecting to WebComma nder 2- 2 The Ente r Network Passwor d dialog box opens: 2. E nte r your Use r Name , Passw or d and networ k Domai n as defi ned in your ne twork . 3. Click OK . On fi rst e ntry , the W ebCommander W elcome window open s. When you acc ess the W ebCommand er Web site for the first t ime, and the defaul t langu [...]

MGC WebCo mmander User’s Guide 2-3 4. Sel ect th e langu age , and then cl ick th e Ent e r butt on. If the site is al ready di splayed in the required lan guage, cl ick th e Ente r button . From this po int on , the syste m re member s the se lected lang uage a nd will sk ip this windo w when l ogging int o the W ebCommander s ite, d i spla ying[...]

Chap ter 2 - Conn ecting to WebComma nder 2- 4 The W ebCommander Login w indow opens . 3. If the W eb site page is not di spla ye d in the d e sire d la ngua g e, cli ck the button of the language to be u sed in the M GC W ebCommander to displ ay t he scre e n s, menus, a nd comma nds. For exa mple, c li ck the English button t o displ ay t he W eb[...]

MGC WebCo mmander User’s Guide 2-5 • Sev era l O n G oi ng con feren ces - The Me etin g Directo r wi ndow li sting t he On Goi ng confere nc e l ist ope ns, enabl ing yo u t o se lect t he c onference to moni tor: • One O n G oin g c on feren ce - The Meeting Dir ect or window open s , ena bling you t o monito r this c on ferenc e :[...]

Chap ter 2 - Conn ecting to WebComma nder 2- 6 • No On Go ing co nf er enc es - The New Me eting monitor window opens , en abl ing y o u t o st art a new conf ere nce: Connecting to W eb Comma nder W eb Site using a We bPort al The W ebCommander ca n be accessed using a W e bPor t al . Depe nding on the W e b Portal con f igur a ti on you may be [...]

3-1 3 Mai n Menu In th e W ebCommander si te, t he Ma in Menu appe ars i n the lef t pane of all screen s enabling quick and e asy acce ss to all sy stem m odules. T he items that appear o n the menu vary a ccor ding t o you r permi ssi ons. Mai n Menu The W eb pag e display is opt imized to desk top area of 768 x 102 4 pixe ls. In Nets cape Naviga[...]

Chap ter 3 - Main Menu 3- 2 Main M enu Links The foll owing links are ava ilable i n the Ma in Menu. Clicking t he l ink ope ns the appr opriate win dow , a s descri bed be low . • New M eet i ng – D isp l a ys t he New M eetin g wi ndow to cr eate an d la unc h a ne w con fer enc e quick ly . F or mo re in form ation, see C hapte r 4, “ Ne w[...]

MGC WebCo mmander User’s Guide 3-3 perso nal detail s (E-mai l addr ess a nd W ebOf fic e URL). F or more inf ormat ion, see “Confi gurati on ” on page 3-5. • Login – Ret urns you to t he Login wi ndow to l ogin a s a dif fere nt use r and to se lect anoth er l anguage. Thi s li nk is a vaila ble in the W ebCommander user Log-in . • Lan[...]

Chap ter 3 - Main Menu 3- 4 Configur ation Basi c or Administrat or Change Pas sword Meetin g Director , Meetin g Scheduler or Pr ofessi ona l Login/ Language Selecti on Basic or Administrat or WebCo mmander us er logi n/Windows authent icat i on Meetin g Director , Meetin g Scheduler or Pr ofessi ona l Database Basi c or Administrat or User must b[...]

MGC WebCo mmander User’s Guide 3-5 Configuration From the Configur a tion w indow , you c an cha nge your W ebCommande r W eb sit e passwo rd and you c an ad d/change/dele te your E-mail addre ss an d We b O f f i c e U R L . Y ou c an change the pas sword onl y if the appropria te permissi on is se t i n the W eb Server Ma nager . The passwor d [...]

Chap ter 3 - Main Menu 3- 6 The Confi gurati on window opens. This wi ndow is sp lit into two areas: Change Pass word - T o change your pa ssword to the W ebCommande r site. Per sona l Deta ils - T o add or upda te your E-mail addre ss and W ebOff ice URL . The E- mail a ddres s an d W ebOffi ce URL are opti onal . If a n E-mail addr ess is not spe[...]

MGC WebCo mmander User’s Guide 3-7 7. T o exit the Conf igur ati on w ind ow , click one of t h e options i n the Main Menu pane. Dat abase Selection If more tha n one databas e is c onfigur ed in the W ebCommander , you can selec t the dat abase for th e curr ent se ssi on. Th e databa se box i ndic a te s the name of the database curr e ntl y s[...]

Chap ter 3 - Main Menu 3- 8 Language Selection In W indows Aut hent ication mo de, after f irst e ntry , the W elcome /Langu age Select ion windo w is ski pped. T o change the W ebCommander l an guage, access the Languag e Select ion w indow fro m the Mai n menu. T o change the lan guage of t he W ebCommande r W eb sit e : 1. In the Main Men u , cl[...]

MGC WebCo mmander User’s Guide 3-9 The W elcome/Language Sel ection w indow opens . 2. Click the r equired l anguage button. The W eb sit e pages are refr e she d and di splay ed in the selected l angua ge.[...]

Chap ter 3 - Main Menu 3- 10 Resizing the Win dow Pane s The main w indow is c ompr ised of two pane s. Ea ch pane can be re si zed by draggi ng the edge bet ween th e Main Me nu pane and t he Li st/ paramet ers pa ne (rig htpane ), wh ich enabl es you t o vie w addi tion al info rmation . Y ou ca n al so displ ay addit iona l inf ormat ion i n the[...]

4-1 4 New Meeting Window The New Meeting wind ow is or g anized in a manner that e nabl es you t o quic kly an d easil y star t/sc hedul e a new meet ing. The New Me eting wind ow is di vide d int o four ge neral a rea s: • Participa nts List s – Displays the li st of de fine d part icipa nts. • Partic ipan t Actio ns – Conta ins comma nd b[...]

Ch apter 4 - New M eeti ng Window 4- 2 • Co nf er ence Lau nc h Opt ions – C o ntains c ommand but tons tha t enabl e you to st art the confe rence i mmedia tely o r to s chedu le it to st art in th e fu ture . Pa rti ci pant s Li st s Conf er en ce Det ails Conf ere nce Lau nch Opt ions Participants Act ions[...]

MGC WebCo mmander User’s Guide 4-3 Partic ip ant s Li st s Area V ariou s particip ants lists ar e use d to quic kly add par ticipa nts to the confe renc e. Y ou can choose to view the l ist of avail abl e Parti cip ant templa tes by cl icking o ne of t he thre e tabs: • Direc tory • Recent • Fa vorit es Th e follo wing f igure de tail s th[...]

Ch apter 4 - New M eeti ng Window 4- 4 Di rect ory Pa rtic ip ants List Th e Dir ectory list displa ys pre- def ined par ticip ant te mplate s from the follo wing sources: • Parti cipant templa tes stor ed in the W e bComm an der datab ase • PathN avigat or r egiste red e ndpoint s • Polyc om Dat astore d atabase temp lates Partici p an t T e[...]

MGC WebCo mmander User’s Guide 4-5 PathNavig ator and Polycom Datasto re T emplates List The Pol ycom Pat hNavigator is an ente rpri se gat ekeep er that e na b les you to see w hen endpo ints a re onli ne an d to connect t o them w ith a si ngle clic k. In such a c ase, you do not need to de fine the endpoi nts , as the defi n it ion i s taken f[...]

Ch apter 4 - New M eeti ng Window 4- 6 Re ce nt P arti cipant Li st The R ece nt list is a utomatic ally c reated by the system . Th is list is mad e of partici pant s who have rece ntly a t tende d a meeting . The l ist ho lds up t o 20 names. Y ou cannot add ne w part ic ipants t o thi s l ist . If the Re ce nt t ab i s se lect ed and you defi ne[...]

MGC WebCo mmander User’s Guide 4-7 Favo ri tes P art ici p an t L ist Th e Favorite s list is use d to fac ilitate t he sele ction of particip ant s to join a meeti ng. Y ou c an use one of the followi ng metho ds to add a part icipa nt t o the Fav orites list : • Duri ng the defi nit ion of a new p artic ipan t , se lect the Ad d to F a vor it[...]

Ch apter 4 - New M eeti ng Window 4- 8 Partic ipant A ction s Are a Ther e are f i v e comman d butt ons that a re us ed t o add, remove or d elete particip an ts to the m eeting , add p artici pants to the F avorites list and define a new pa rti cipant: • Add – Ad ds sele cted pa rticipants i n Par ticipan t Lists ar ea (left pa ne) to the Con[...]

MGC WebCo mmander User’s Guide 4-9 Co nfer ence Details Area Th e Confe rence De tails are a displa ys th e follow ing inf ormat ion: • Te m p l a t e G r o u p – The group in t he data base where the confe renc e templa te is st ored. • Te m p l a t e – Th e name of the Confere nce te mplate contai ning t he confe rence param eters. If t[...]

Ch apter 4 - New M eeti ng Window 4- 10 Conf eren ce Launc h Opt ions Area Th ere a re two Co nfer ence La un ch Opti ons: • S tart Im medi atel y – Atte mpts to start t he ne w meeting no w , without chang ing t he conf erence pa rame ter s on an MCU a s defi ned i n the Con ference template . If the meetin g is schedu led succe ssfully , a me[...]

MGC WebCo mmander User’s Guide 4-11 St arti n g a N ew M ee ti n g St ar tin g a New Meeti ng Us ing a Def ault Con fer ence T emp lat e The W ebCommander is s hipped with fi ve de faul t conf eren ce t emplat es. Th ese temp lates do n ot includ e partic ipant te mpl ates and all p articipa nts must dial -in to th e con fere nce to pa rticip ate[...]

Ch apter 4 - New M eeti ng Window 4- 12 • SW CP ( Softwa re Conti nuous P rese nce fo r H.323-onl y confe r ence s) • V id eo-Swi tch Th e admin istra tor can m odify th e De fault tem pla tes na me and param eter s and ca n add new tem pla tes to the Defaul ts list. For more info rmation about t he De faul t Confe renc e te mplate paramet e rs[...]

MGC WebCo mmander User’s Guide 4-13 MGC W eb Server and the MC U field is se t to Aut o in t he Conf eren ce templa te, the syst em sele cts the MC U to run the con feren ce acco rdin g to the or der in w hich th ey are defin ed in th e MCU table or in the MC U list ass igne d to t h e logged in user . If no MCU is connect ed to the MGC W eb Se r[...]

Ch apter 4 - New M eeti ng Window 4- 14 Sen ding an E -mail to Conferen ce Par ticip an t s Followi ng the suc cess ful laun ch of a re servati on or On Going confere nc e, the system e nables you t o send an E - mail w ith a meeting no t if i ca tion to co nferen ce par ticip ants. T o se nd an E -mail: 1. Click OK to send an E-ma il or clic k Can[...]

MGC WebCo mmander User’s Guide 4-15 infor mation on P ers onal Detail s, r e fer to pa ge 3-5. If no E - mail a ddr ess was de fine d, you can a dd it ma nually . 4. T he Subject field in clude s th e conf eren ce p aram eter s. 5. T he E-mai l body inc ludes the conf e renc e st art d ate a nd time, dial-in /dial - out numbe rs, I P addr ess or [...]

Ch apter 4 - New M eeti ng Window 4- 16 When the r ecipi ent of the conf erence invi tation c l icks the vCalendar atta chment, the user' s defa ult appoin tment c alendar opens . The confe renc e is pl ace d as an a ppoint ment in t he ca lendar ( or if t here is alrea dy an a ppoint ment se t for tha t time , the a ppropri a te notif i ca ti[...]

MGC WebCo mmander User’s Guide 4-17 • Pa rti cipant s wit h the same IS DN phone numbers , or • Partic ipants w ith th e same I P addr ess Dependi ng on the conne ction t ype of a partic ipant, di f fer en t crite ria are use d to dete rmine if in deed the “s ame” part ic ipant i s double boo ke d. T he follow ing tabl e lists the se crit[...]

Ch apter 4 - New M eeti ng Window 4- 18 T able 4 -2 details th e infor mation that is d isplaye d: T o res olve part ici pant conflict s: 1. Select the chec k b ox(es ) of t he request ed part icipa nt(s) you would li ke t o keep in t he c onfere nce c urr ently b e ing sc heduled. 2. Clear the c he ck box(e s) of the r equest ed pa rti cipan t(s) [...]

MGC WebCo mmander User’s Guide 4-19 Defining a New Particip ant from the New Meeting Windo w If you w ant to a dd a parti cipant who wa s not pre viously defi ned, you can do this during t he sche duli ng of the new meeti ng. Y ou must have the approp riate permi ssi ons to de fine a n ew part icipa nt. T o define a new p ar tici p an t from the [...]

Ch apter 4 - New M eeti ng Window 4- 20 The Parti ci pant Dial og Page ope ns. 2. D efine th e para meters a s detai led in T able 4-3. T able 4 -3: Pa rticipant Dialog Page par amet e rs Option Desc ripti on Name The sys tem disp lays t he defaul t n ame def ined in the curr ent ly active Par t ici pant Default set . T ype the p arti cipa nt name [...]

MGC WebCo mmander User’s Guide 4-21 Connect ion (con ’t) • Dial -out - The MCU calls the parti cip ant at conf er en ce time. Y ou must enter the p arti cip ant’s phone num ber in th e Particip ant Number box, or IP address/Al ias whe n defini ng the p articip ant. If the Manual Di al-Ou t option is select ed for th e conf er en ce in the C[...]

Ch apter 4 - New M eeti ng Window 4- 22 SIP Select the SIP option i f the par ticip ant is an SIP part ici pa nt/SI P ph one pa rticip ant. SIP Add r ess sip: [user name]@[domai n] . Note t hat t h e S IP URI adhere s to URI rules: no sp aces or special charac t er s such a s commas, quotati on mar ks, inver t ed t ags and s o for t h eit her in th[...]

MGC WebCo mmander User’s Guide 4-23 3. The name of the new part icipa nt is added to th e new mee ting and displ aye d in t he Co nference Deta ils ar ea of the N ew M eet ing window . 4. C lick OK . Save Part ici pan t in the Dat aba se Selec t this check box to save the par ticipant in the curr ent g roup an d databas e, creat in g a new Par ti[...]

Ch apter 4 - New M eeti ng Window 4- 24 Sc h edu l in g a Co nf er en ce Using the New Me eti ng window , you can schedul e a c onfer ence to Sta rt Immedia t el y (On Going c onference) or to start aut omatic a ll y at a pred efin ed date an d time ( Calender reser vati on). T o s ched ule a conf erence f r om the Ne w M ee ting wi ndo w: • Perf[...]

MGC WebCo mmander User’s Guide 4-25 contai ns pr e-def ined p articip ants, they are listed in th e Co nference Deta ils pane. 3. In t he Participant s Li st s elect t he chec k boxes next to the pa rtic i pant s to invite to the meetin g. Y ou c an sel ect part icipa nts fro m all pa rticip ants lists (Dir ectory , R ecen t and Fa vorite s). 4. [...]

Ch apter 4 - New M eeti ng Window 4- 26 6. D efin e the fo llowin g para meters:. T able 4 -4: S tart window p arameters Option Descr iptio n Name A defaul t conf er e nce na me is a utomati call y assigned to the new con ference , composed of the name of templ at e on which the conferenc e is based , the user name or t he user’s E-mail address, [...]

MGC WebCo mmander User’s Guide 4-27 Num er i c ID (c o nt. ) No te: If the MCU is conf igured to support only aut om at ic assignm en t of Numeric Con f erenc e IDs, then this f iel d i s di sabled and the syst em will auto m ati call y assign a Num eric Conf ere nce ID after you save the conf erence on t he MCU. Conf. Entr y Passw ord The p assw[...]

Ch apter 4 - New M eeti ng Window 4- 28 7. Click OK . Th e system t ries to start th e co nferen ce o n on e of the MC Us cu rrently conne cted to t he MGC W eb Serv e r . If several MCUs are connected to the W eb Server and the MCU f ield is set to Aut o in the Con feren ce tem pla te, the syste m sele cts the MC U to run the c onfer enc e acco rd[...]

MGC WebCo mmander User’s Guide 4-29 If t he co nfere nce is star ted su c cessf ully on the MCU and the Meet Me Pe r Co nference optio n is set fo r the confe rence, the system displa ys the dia l-in numb er that shoul d b e used by t he c onference pa rtic i pant s, f or ISDN /T1-C AS a nd H.3 23 partic ipants. The I SDN phone number i s ba sed [...]

Ch apter 4 - New M eeti ng Window 4- 30 Creating a Recurrent R e serva tion R ecur rent re ser vation s (re serva tion s that occu r re peate dly) a re cr eated from the Sta r t window . Y ou must defi ne th e sta rt da te and t ime of the first rese rva tion , and s peci fy the r ecu rrence patte rn. Fo r ex am ple, if you pla n a weekly r eserv a[...]

MGC WebCo mmander User’s Guide 4-31 The Re servation Re curr e nce pane opens. 3. Def ine the followi ng para mete rs: T able 4-5 : Rec urri ng Reservat i o ns pa rameter s Fiel d Descr iptio n Repeat Sel ect the f requency (Daily , Week ly or Monthly) at whic h the reserv ation occ ur s . If Daily is se lected, th e s ystem au tomatical ly high [...]

Ch apter 4 - New M eeti ng Window 4- 32 4. Click OK . If no MCU is conn e ct ed to the MGC W eb Server , an app r opr iate error mess age is di spl ayed. Repeat (cont .) If Monthly is selected, the sys tem autom atic al ly set s the curr ent day as define d in the Schedul er d i alog box . With Mont hly you are require d to choo se either the “da[...]

MGC WebCo mmander User’s Guide 4-33 If the c onf erenc e w as star ted suc ces sfully o n the M CU and the Me et M e Pe r Co nference optio n is set fo r the confe rence, the system displa ys the dia l-in numb er that shoul d b e used by t he c onference pa rtic i pant s, f or ISDN /T1-C AS a nd H.3 23 partic ipants. The I SDN phone number i s ba[...]

Ch apter 4 - New M eeti ng Window 4- 34 a. I f no t all the res ervati ons are suc cessf ully schedule d on the MCU, a dia log box a ppears reque st ing whet her to l is t the unsc hedul ed co nf eren c es. b. C lick OK to view the Re cu rrence Status Lis t dial og box o r cl ick Cancel to c ontinue wi thout listi ng the unsche duled conf e renc es[...]

MGC WebCo mmander User’s Guide 4-35 When an E- mail is sen t to partici pan ts, you can include a V ia V ideo and vCal ender /iCa lender f ormat att achment s (for more i n format ion, s ee “Sending an E-mail t o Conf eren ce Parti ci pants ” on page 4-14 ) by sel ect ing t he appr opria te c heck b oxe s. W it h recu rrent res erva tio ns t [...]

Ch apter 4 - New M eeti ng Window 4- 36 The na me of e ach of the r ecurr ent r eserva ti ons c annot b e modif ied. However , th e para meters of a n individual r ecur r ent confer ence can be modifie d by double- clic king t he spec ific reservati on. E-mail Update a f ter Res ervation Chang e Based on t he user permi ssi on, Partial P aramete rs[...]

MGC WebCo mmander User’s Guide 4-37 The C on ference Re serv a tion window open s. 3. C lick the Se nd E-ma il link. a. F or user s wi th the V iew m od e: Bas ic permi ssion, clic k the Sen d E mail button.[...]

Ch apter 4 - New M eeti ng Window 4- 38 4. Whe n you do not select the Send E-mail link/ butt on, the system prompt s the orga nizer if he/she requi res the send ing of a n E - mail. 5. Click OK , to send th e E-ma il . When y ou cl ick Cancel , conference par t ici pa nt s do not recei ve the e-mai l.[...]

MGC WebCo mmander User’s Guide 4-39 Diali ng in to the Conferen ce Defin ed ISDN Partic ip ants Dial-in ISDN par tic ipants ca n dial-in to a c onfer enc e dir ect ly or v ia an Entry Que ue. Alter nati vely , if th e conf eren ce is d efin ed as M ee t Me Pe r Co nference or Meeting Room, par tici pants c an si mply di al-in to th e number assig[...]

Ch apter 4 - New M eeti ng Window 4- 40 T o displ ay the list of On Going c onfe renc es: • In the Ma in Men u pane , clic k the O n Goi ng Confer ences l ink. The ISD N phone numb e r is ba se d on the dial- in phone numbers rang e defin ed for the MC U. If the PBX trunca tes the first digits th ese dig its have to be adde d to t he number commu[...]

MGC WebCo mmander User’s Guide 4-41 Defined H.323 Partic ip an ts Dial-i n The dia ling stri ng tha t shoul d be us ed by pa rti cipant s to co nnect to the con fer ence is disp lay ed w hen the c onfer enc e is s aved o n the MC U a nd is also sent to par tici pant s in th e E-mail (if you h ave sele cte d to se nd one). When th e confere nc e i[...]

Ch apter 4 - New M eeti ng Window 4- 42 Figure 4-1: T ypical SIP Confer encing Layout Dial-in S cenario— SIP En vironment P artici pants can di al in to an En try Qu eue, o r d irectl y to a co nfe rence o r to a Meeting Room. Using an Ent ry Queu e minimi zes th e numbe r of conf ere nces that r equir e regist ration with t he S IP se rve r , as[...]

MGC WebCo mmander User’s Guide 4-43 Direct Dial-in Scenario— SIP Environm ent If t he IP add ress of the MCU IP ca rd is known, a direct endpoi nt t o MCU conne ction i s possible , but not re commende d. This di rect conn e ct ion uses the Redirect mode onl y . The SIP endpoi nt di als the IP address of th e IP ca r d or its h ost name. Figur [...]

Ch apter 4 - New M eeti ng Window 4- 44 Mi xed Environmen t s Co nference Sc enario In mixe d envi ronment s, pa rti cipant s c an connect to t he sa m e confe renc e on the MCU ei the r over I SDN or over I P . Figure 4-3: SIP Mixed Environment After e stabli shi ng a connect ion to the confe rence (each over its co rres pondin g network) , t he s[...]

5-1 5 Monitoring an On G oing Conference An O n Goin g conf eren ce is a co nferen ce th at is star ted imm ed iately or wh en the Calender’ s sche duled reser vation da te and t ime is reached. An On Goi ng confe renc e can be invo ked in one of t he following ways: • S tar ted i mmedi ately from N ew Meet ing definition • S tar ted i mm e d[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 2 In al l confer ence s, you ma y conne ct and di sc onnect pa rti cipant s, mut e and unmute the part ic ipant’ s audio channe l, ch a nge t he par tici pant ’ s audio volume, add new par tici pant s to th e conf erence, e xte nd the conferen c e durat ion, t ermi nate t he conf erence be [...]

MGC WebCo mmander User’s Guide 5-3 Spe cial icon s are u sed to i ndicat e the pa rticip ant sta tus in an On Go ing con fer ence . Dial -out pa rtic i pant s are usua lly conn e ct ed direc tl y to the c onfer ence. Dial- out pa rtic ipants are call ed by t he MCU and ar e connect ed t o the conferen ce when the connect ion be tween the MCU and [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 4 The Me eting D i re ct or Pan e The Meeting D ir ector p ane li sts the On Going c onf erence s runni ng on al l con nect ed MCU s. T o a cces s the Mee tin g Direc tor from the WebCom ma nder s ite: 1. In the Main Men u p ane, c lick the On Going Confer ences li nk. • If ther e are no On G[...]

MGC WebCo mmander User’s Guide 5-5 • If t he re are m ore than two O n Goin g c onferen ce s running that you have permiss io n to monito r, the list of the se conferenc e s open s in the Meeting Dir ector window: The li st may i nclude On Going c onfer ence s that we re st art ed by ot her users f rom template s assign e d to G roup s to whic [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 6 If you h a ve a dminist rat or ri ghts to vi ew al l On Goi ng co nfere nces, t he lis t can i nclud e all the On Going c onfer ence s starte d by al l t he users o n all the connected MCUs. A ” key” icon n ext to t he con ference name indic a te s that t he conf eren ce can be monit ored[...]

MGC WebCo mmander User’s Guide 5-7 Follow ing is the Me eting D ir ecto r monitori ng wi ndow for a video co nf eren c e: Follow ing is the Me eting D ir ecto r monitori ng wi ndow for an Audio Only conf eren ce: Partic ipant S tatus Display Pane T ool bar Vi deo Lay out T oo lbar Vi de o La you t Pa ne Con ference m en u Scrol l Bars Conf erence[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 8 Conf eren ce Icon s and In dicati ons V a rious i cons and T oolT ips are used to indi cate the confer ence and partici pant status, enabli ng you to co ncentra te on those pa rt icipa nts tha t requi re your he lp in con necti ng or d isconne cting t o/f rom the confe renc e. T o ol bar B u [...]

MGC WebCo mmander User’s Guide 5-9 Lecture Mode - T o sel ec t the Lectu re mode for th e confer ence st a rts a l ecture i n the confer enc e. Clic king this bu tton open s t he Le cture Mode wi ndow . Y ou a r e able to sel ect th e Presen t ation Mode or No ne . For mor e detai ls s ee the M GC Mana ger User’s Gui de, V olu me I, C ha pte r [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 10 Extend Conf ere nce Time - M a nuall y exte nds the conf er en ce durati on. T er minate Confe r enc e - Man ually t erminat es the conf er en ce. Secure Conf erence ( IVR-en abled confer ences only) - Indi cates t hat t he confer ence i s in Secure Mode. For det ails, see p age 5-24. Expor [...]

MGC WebCo mmander User’s Guide 5-11 Par ticipant Ic ons a nd I ndi catio ns Con ference part icipant s can ha ve diffe rent role s: a standa rd partic ipant, a ch ai r per son, or an o per ator . • S tanda rd part icipa nts take pa rt i n the c onf erence . They perfo rm oper ations via their telep hone using the touch- tone sign als (DTMF code[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 12 Part icip ant Ico ns P artici pant ico ns ar e used to indica te the status and th e type o f the p artici pant. T abl e 5-2 de scrib es the icon s th at are used to i ndi cate t he t ype of c onfere nce pa rticip ant. T ab le 5- 2: Partici pant i con s Ico n Description S t andard Conn ecte[...]

MGC WebCo mmander User’s Guide 5-13 VIP (V ery Impor tant Perso n) - A p arti cipa nt designa ted as VIP will be displa yed with a spec ial VIP icon. Y ou can designa t e a VIP part icip an t from the Parti cip ant Propert ies dia log box during t he confere nce definiti on or during t he O n Going conferenc e. Exclusi ve Sp eaker - T hi s p arti[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 14 Co nne ctio n St atus I con s T abl e 5-3 de scrib es the i cons that a re used to in dicat e the st atus of the pa rticipan t co nnecti on to th e con fere nce. T oolT ips ar e used to indicat e stat uses and the funct io nalit y of butt ons. T o Displ ay the T oolT ips, point t o the st at[...]

MGC WebCo mmander User’s Guide 5-15 The connect i on is proble matic. In vi deo co nferenc es it m ay b e caused whe n the synchro ni z ation i s lost or when the p ar ti cipant is connect ed as s econdary (the v i d eo channe l cou ld not be connect ed so the parti cipa nt is c onnected v i a is audio channel only). Click ing the but ton whi le [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 16 Au dio C onnec tion St a tu s Ico ns T abl e 5-4 de scrib es the i cons that a re used to in dicat e the st atus of the audio ch annel c onne ction o f the p artic ipant to the c onfer ence. T hese icons are rel evant t o vide o confe rence s. Most of t he icons are rel evant t o Aud io Only[...]

MGC WebCo mmander User’s Guide 5-17 The audio chan nel of the p ar ti cipant is muted by t he part icip ant and the MCU. The audio chan nel of the p ar ti cipant is muted by t he operato r and the tr ansmi ssion of audio to the par tici pa nt site i s blocked. (App licab le to vid eo conf erence onl y .) The audio chan nel of the p ar ti cipant i[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 18 Vide o St at us Icons T abl e 5-5 de scrib es the i cons that a re used to in dicat e the st atus of video co nnecti on of th e partic ipan t to the c onfe rence. T hese icon s are r elev ant to video conferen ces only. The audi o channe l of the pa rtic ipant i s muted by the opera t or and[...]

MGC WebCo mmander User’s Guide 5-19 T able 5 - 5: V ideo con nectio n s tat us icons S tat us Ic on/ Button Descr iptio n (green) The video chan nel of the par tici pa nt is conne ct e d. (gr ay) The video channe l is di sc onnec ted, and theref or e the ico n is graye d-ou t and does not appe ar as a button . The video chan nel is conn ected as [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 20 Q&A B uttons The Q&A but tons ar e enabl ed duri ng an On G oing Conf eren ce in t he Q&A list. T hese but tons must be ac tivate d in t he MGC W e b Server Manager Perm ission Properties - Setting 2 tab. Th e follo wi ng Q&A bu tto n s are a vail abl e: Th e f ollo wing Q&am[...]

MGC WebCo mmander User’s Guide 5-21 Connecti on T ype Icons T able 5- 7 descr ibes t he icons that ar e used to ind icate the par ticipan t conne ction t o the confe rence; dial- in, dial- out or di rec t. Next qu estioner Sets the pa rtic ipant as t he next questi one r in the queue . T able 5 - 7: Co nnection t yp e ico ns S tat us Ic on Descri[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 22 Q&A The Q&A ses sion orga nizes pa rticipant 's questions or com ment s dur i ng an On Goi ng c onfere nce. The conf er e nce moder ator can see who is current ly aski ng a quest ion, who i s in the queue t o ask a questi on, the or der of the p ar ti cipan ts in the queue , wha[...]

MGC WebCo mmander User’s Guide 5-23 Sor tin g Part icip ant Pro pert ies When moni toring a n O n Going conf e renc e, par ticul arl y confe renc es with a long part icipa nt list , th e pa rti cipant p ropert ies - Name, St at us, Mute /Un-mute, V olume, Party Phone, Conn e ct ion T ype and Q&A - c an be sor ted in ascendi ng or desce nding [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 24 Se cure Co nfer ence M ode S ecure C onf eren ce M ode com ple tely loc ks a co nf erence an d den ies ou tside parties from moni tor ing and con troll ing t he confer ence includi ng syste m administ rat or and MG C Manager op e r ator . The Secur e Confer ence S ta tus is indica ted by a y[...]

MGC WebCo mmander User’s Guide 5-25 Onl y the con fer ence chair per son can c ance l the se cur e mo de f rom h is/he r endpoi nt usi ng the appropr iate DTMF code. Fo r mor e detail s se e the MGC Mana ger U ser ’ s Guide , V olu me I, Chap ter 6. T o o l Ti ps When point ing t o the Par ti cipant i con, a T oolT ip i s dis played, i ndic ati[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 26 The foll owing part icipa nt stat use s may be i ndic ated i n the P arti cipant T oolT ip: • S t a nd B y - In a dial- out confe renc e, the pa rti cipant waits to be conne cted to the c onfer ence by the opera tor . When co nnecti ng, t he stat us change s to Connecting . • Connecte d [...]

MGC WebCo mmander User’s Guide 5-27 When point ing t o the conne ction t yp e icon, t he ToolTip show s the Partic ipan t Conne ctio n typ e: Dia l-in, Di al- out or D ire ct. T able 5 - 8: T oolTip opti ons T ool T ip Indicates The top segment in T oolT ip pop-up wi ndow indic ates the button functi onal ity , i.e. Mut e Video i ndi cates tha t [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 28 Gene ra l C o nfere nce I n fo rma tion Po inting to the Inf ormation ic on li sts the confe renc e gene ral setti ngs a nd status. T o v ie w the conf erence st atu s from t he In form ation ico n: • On th e T ool bar area of the Meeting Di r ec tor/Conf er ence Manager window , point to [...]

MGC WebCo mmander User’s Guide 5-29 IP Dial -in numbe r The IP dia ling st ring t hat p arti cipa nts use to acces s the conf er ence . The dial ing str ing is compos ed of the H. 3 23 Ne twork Ser v ice P r ef ix a nd the conf er en ce ID. Numeri c ID Th e Numeric ID of t he confer ence. A numeric ID may be added manually or alloc ate d automati[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 30 The V ide o Layo ut Pan e Accordi ng to the video session s et for t he conf erence , the V ideo Layout pane displ ays the vide o layou t cur rent ly sel ecte d for the confer ence or f or the pa rticipant. W hen the video session is set to Continuous Pr esenc e (Cl assic, Softwa r e or Quad[...]

MGC WebCo mmander User’s Guide 5-31 The V ideo Lay out pane en able s you to se lect th e partic ipant th at wi ll be vie wed in ea ch video layout window (vi deo forcing) . The forcing ca n be do ne at the confe renc e le vel or pe r partic ipant. I n a d dition, you can view and modify e ach part icipa nt’ s Pe rsonal Layout and s elect t he [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 32 T o h ide the V ideo L ayout pan e: • Point to the Con ference Ac tion s me nu, and c l ic k Hide Layout Pane . The lay out pan e is hidde n. T o show the Vi deo Layout p ane : • Point to the Con ference Ac tion s me nu and t hen cli ck Show Layou t Pane .[...]

MGC WebCo mmander User’s Guide 5-33 Operati ons Pe rformed during O n Going Co nf er en ces Ope rat ions pe rform ed du rin g Aud io and Video conferen ce s If you h ave the appr opria te permi ssi ons t he fo l low ing ope rat ions may be perf ormed whi le monit oring a n On Going c onference (both A udio On ly and vide o confe rences ): • V i[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 34 • Lock or unloc k the conf e r ence to dial-i n p artic ipan ts - for details see “Loc king an d Unlocki ng a Confe r enc e fo r Di al-in P art icipa nts ” on page 5 - 64 • Mo dify the confe rence B illing Code, u ser def ined f ields a nd rema rks - for de tails see “ A dding or V[...]

MGC WebCo mmander User’s Guide 5-35 • Sel ect th e Lect ure opti on to be u se d for the co nfer ence - fo r det ails se e “Controll ing t he Lect ure Mo de” on page 5-94 • Mute a nd unmute the v ideo ch annel of a part icipan t - fo r details see “Muting/Unmu ting a Parti cipant ” on page 5-61 • Block t he a udio tra nsmission from[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 36 Se lectin g Op tion s The part icipa nt level ope rations ar e perf orme d by sel ecti ng the a ppropr i at e option fr om the Parti cipant menu. Other ope rat ions a r e per for med by cli cki ng the appropri at e button i n the pa rticipants l ist. Most of the conferenc e level op erations[...]

MGC WebCo mmander User’s Guide 5-37 Other o pe r ations a r e pe rformed by c licki ng the appropr iate butt on in t he Me eting D ir ecto r toolbar . Each of t he men u opt ions and t he operati ons perfor med i n the Meet i ng Direct or module is avai l a ble on l y to users with the app ropriat e pe rmissi ons. T oolb ar butto ns[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 38 Viewin g C onf eren ce N ume ric ID A Conferenc e Numeri c ID i s a uni que numbe r assigne d to a confer ence , ide ntifyi ng it to th e system. I t can be used b y part icipan ts to acc ess the confe rence. A Confe rence Numeri c ID can be assign ed via two met hods: Aut oma tic or M anual[...]

MGC WebCo mmander User’s Guide 5-39 Conn ectin g Dia l-ou t Part icip ants When th e Dia l-out M anuall y opti on is selec ted fo r the co nfere nce, the oper ator h as to initia te the c onnection f r om the MCU to the dia l-out partic ipan t. For fur ther inform ation o n the c onne ctivit y options see “Parti cipant Connecti on to the Confer[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 40 Di scon ne cting Pa rtici pant s On occa sion, a p artic ipant w ill not need t o contin ue w ith a con feren ce. In such a case , you c an di sconnec t the p artic ipant. W hen you d isconne ct a p articipa nt, the r esourc es assigned to the p articip ant rema in allo cate d and the par ti[...]

MGC WebCo mmander User’s Guide 5-41 Re conn ectin g Partic ipant s A disconne cte d part ic ipant c an be r econnecte d to the confer ence . T o reco n nect a dis conn ected part ici pant : • In t he St atus column , click the Connection butt on. Alter nativel y , point t o the p artici pant’ s ar row , an d the n clic k Conne ct Par ty . The[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 42 Ad din g Pa rtici pant s to t he Conf eren ce Y ou c an ad d a P artici pant tem pla te to a n On G oing c onfer enc e. T o a dd a part icip ant to th e On G oin g co nferen ce: 1. Po int to the Conference Ac tion s menu, a nd click Add P art icipa nts . Alter nati vely , click the Add Parti[...]

MGC WebCo mmander User’s Guide 5-43 The Add Parti cipant window opens, le tti ng you sel ect t he Pa rticip ant tem plate(s) from the list . The system d isplays the Database Na me as a refe rence. The Ad d P artici p ants li st includ es all th e Par ticipan t tem plate s cu rrentl y ass igne d to the se lec ted Group to whic h you have acc ess [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 44 3. If the lis t i s very l ong , you c an nar row your se arc h to di spl ay a shor ter , more conc i se l ist by clic king t he Filter button. The Filter wi ndow open s. — Define the f ilter optio ns as desc ribed in T a ble 5- 10. 4. Click OK to apply the se lected se arch criter ia and [...]

MGC WebCo mmander User’s Guide 5-45 5. Selec t the c he ck box ne xt t o the name of t he par tici pant to a dd to t he conf erence. Y o u can a dd sever al part ic ipants in one opera ti on by sel ecti ng their c hec k boxes. 6. C lick OK to ad d the p artici pant( s) to the co nfere nce. The Add Partici pants window close s and the sele cted pa[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 46 Defin ing a N ew Part icipant Dur ing an On Go ing Confere nce Y ou can de fine a new parti cipa nt during t h e monitor i n g of an O n Going co nferen ce. T he par ticip ant is aut omatic ally a dde d to the co nf erence . If desir ed, the pa rticipant c a n al so be add e d to the databas[...]

MGC WebCo mmander User’s Guide 5-47 For use rs with Vi e w M o d e : B a s i c Per mission, th e Participant Di alog Page wi ndow open s. — Define the pa rti ci pant pr opert ies a s de scri bed in Chapte r 4, “Definin g a New P artici pant f rom the Ne w Meet ing W indow” on page 4- 19. Dif ferent fiel ds are enabl ed for Vi deo and Audio [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 48 For users w ith the V iew M ode: Administrato r permissi on, the Parti ci pant Pr operties – B a sic window opens. — Defi ne the part icipa nt pr opert ies a s descri bed i n Chapt er 4, “Defi ning a New Part ic ipant f r om the New Meeting W indow ” on page 4-19 . 2. For users with [...]

MGC WebCo mmander User’s Guide 5-49 3. For users w it h the V iew M ode: Ad minist rator permi ssi on, the Ad vanced ta b is av a il able fo r defini ng addi ti onal p arame ters. If re quire d, cli ck t he Ad vanced tab . The Participant Pr opert ies - Advanced w indow op ens. 4. Defi ne the Advanced Parti cipant Pr operties a s de scrib ed in C[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 50 T o d ef ine a n ew T1 -CAS part icipa nt dur ing a n On Go ing conferenc e: 1. Po int to the Conference Ac tion s menu, a nd then clic k Ne w P art ici pant . Alter nati vely , click the New P arti cipant butt on from t he Meet ing Direc tor tool ba r . For u sers with the V iew Mode - Ba s[...]

MGC WebCo mmander User’s Guide 5-51 permi ssi on the P arti cip ant Dial og Page window open s. 2a. De fine the part ic ipant prope rties as de scr ibed in Chapt er 4, “Definin g a New P artici pant f rom the Ne w Meet ing W indow” on page 4-19. For use rs with th e V iew Mode - A dm ini str ator permi ssi on, the Part icipant Pr operties –[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 52 3. In the Connec t ion T ype list, select Dia l - out . Only dial-o ut T1-CAS par tici pants ma y be defi ned. Unde fine d dia l-i n T1-CA S partic ipan ts may jo in Meeti ng Room s, Mee t Me Per confe renc es and E ntr y Queues by d ialing t he appr opria te T1- CAS dia l-in num be r al l o[...]

MGC WebCo mmander User’s Guide 5-53 Viewin g th e Par ticipant Prop erti es Y ou c an view the bas ic prope rties of a partic ipa nt. T o vie w the part icip ant p rop ertie s: • In t he Na me colum n, clic k on the particip an t hyperli nk. Alt ernativ ely , poin t to the arrow to the ri ght of the par ticipa nt’ s nam e and then click Pr op[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 54 If t he par tici pant is disc onnecte d, you ma y cha nge the conne ction t ype from di al- in t o dia l-out . Us ually , you do t his t o c onnect t he pa rti cipant if there are conne c tion p roblems. Mod ify ing the Part icip ant Proper ties Y ou can c hange a part icipa nt’ s proper t[...]

MGC WebCo mmander User’s Guide 5-55 The Participant Dia log Page opens. 2. De lete the name curre ntly d ispla yed in the Name f iel d and ent er th e ne w particip an t name. 3. C lick OK . The name is ch anged in t he Name co lu m n .[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 56 Viewing and M odifying th e Par ticip ant’s Properties during an O n Goi ng co nference During an O n Goi ng confe r ence you can view t he Partici pant Prope rtie s of any par t ic i pa nt. T o v iew the P arti ci pa nt Pr oper tie s: 1. Po int to th e p articipa nt’ s ar row , and clic[...]

MGC WebCo mmander User’s Guide 5-57 Designating Partic ip ant as VIP Y ou ca n de sig nate par tic ipan t as VI P in th e P artici pant Pr operties dia log box defi ned dur ing t he parti ci pant’ s templat e def inition o r during the c onfer ence defi nit ion. A part icipa nt or c hai rpers on designat ed as V IP is displ ayed w ith a spec ia[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 58 M onit oring V IP P art icipa nts dur ing a n On Goi ng co nferen ce During an O n Going conferenc e a part ic ipant de si gnated as V IP , appears w ith the VIP ic on. VIP Participa nt[...]

MGC WebCo mmander User’s Guide 5-59 Designating a Particip an t as the Ch airperson Duri ng an On Going I VR-enab led conf e renc e a part icipant c an re que st t o become t he conf e ren c e ch airp ers on throug h one of the fo l low ing met ho ds: • Enteri ng the approp riate DTM F code from th e partic ipan t’ s DT MF- enba bled endpo i [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 60 Delet ing a Pa rticipant f rom an On G oing Conf eren ce When a part icipa nt no longer ne eds to be part of a c onfere nce a nd the re i s no need to r e conne ct him/ her , you c an re lea se the resour c es alloc ated t o the partici pa nt (f reei ng the m for us e by ot her e nd use rs) [...]

MGC WebCo mmander User’s Guide 5-61 Mut ing/Unm utin g a Part icip ant Occasi onal ly , a confer e nce o r ganize r may want to ex clude the audio and/ or vide o channel of a part ic ular partic ipa nt fro m pa r t of a n On Going confe renc e. A part icipa nt’ s audio and/ or video signals can b e muted. A partic ipan t whose audio and/or vi d[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 62 T o M ute /Unmu te the pa rtic ipant’s video cha nnel: • In the Partici pants list - Mult imed ia column , click the V ide o button. When th e parti cip ant is mut e d by the opera tor , a red diagon al li ne appears o n the Vi d e o b utton in the Mu ltimed ia colu mn. T o unmute the vi[...]

MGC WebCo mmander User’s Guide 5-63 Co ntro lling t he P artic ip ant ’ s B ro adcas ti ng an d Li st ening Vo l u m e The Broadc a sti ng and Lis te ning vol ume of t he pa rti cipant ’ s c an be change d duri ng an On G oing c onfere nce. Y ou can modify t he vol ume of the audi o trans mit ted from t he pa rti cipant ’ s endpoint to the [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 64 Lo cki ng a nd U nlo cki ng a Confe r ence for Dial- in Parti cipants Y o u ca n loc k or u nlock a n O n Goin g confer en ce to di al- in par tic i pa nt s. The Lock/Unloc k opti on is dyna mic and can be appl ied any t ime before or duri ng the conf e renc e. Thi s opti on is useful to l i[...]

MGC WebCo mmander User’s Guide 5-65 T o u nloc k a co nfer ence : • Point to the Confer ence Ac tions menu, and t hen c lick Unl ock . Alter nativel y , unlo ck the conf eren ce b y clicki ng the Lock button on the toolba r . The ic on in t he t oolbar ch a nges t o an unl ocked stat e.[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 66 Ad din g or Viewin g t he Co nf eren ce’s Add ition al Info rmat ion Dur ing an On Goin g Confe rence Y ou c an ad d or mo dif y the co nfer ence Billi ng co de, the Co nf erence Ge neral Informa tion as it appe ars in th e User Define d fields and R ema rks. Remarks a nd note s ad ded dur[...]

MGC WebCo mmander User’s Guide 5-67 The Confer enc e Addi tional Infor matio n window opens. 3. Def ine the followi ng para mete rs. T ype a new r emark in the Remar ks fie l d Click Add R emar k to ad d th e rem ar k to the Remarks His tory Dis play s re m ar ks p rev ious ly entere d by us ers or MGC Mana ger Ope rato rs with access t o th e co[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 68 Confer ence User Defin ed 1-3 There a r e 3 User Def ined fields t hat ena ble you to enter gene ral inf orma tion for the confer ence , such as the co m pan y name, th e cont act per son name, t he conta ct p erson’ s E-mail or tel ephone number , or any requir ed info rmat ion. Note : Th[...]

MGC WebCo mmander User’s Guide 5-69 Ch angi ng the Con fer en ce E ntry Pas swo rd and We b/ Chair perso n P asswo rd Dur ing a n On Goin g Con ferenc e Y ou can c hange the Conf erence Entry Password a nd the W eb/Chai rperson Passw ord d uring a n On Going c onf erence. This is usef ul for addi ng e xtra secur ity to a conf e r ence whose passw[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 70 2. T ype a new pa ssword (di git s only) , and then click OK . Ch ang in g the Du rati on o f a Co nfer ence It is ofte n nece ssar y to ma nually e xtend the d uration of a confe r en ce or terminat e a conf eren ce before its sch e dule d complet ion time . Y o u can change the durat ion o[...]

MGC WebCo mmander User’s Guide 5-71 The End T ime w indo w opens. 2. Se t the ne w time the c onfere nce sho uld end usi ng a 24-ho ur format ; sel ect t he n ew hour and mi nute s. Y ou can end the co nfere nce befor e it s pred efin ed time, or you can exten d it. The maximum confe rence durat ion al lowed i s 99 hour s a nd 59 minute s. If you[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 72 T o e xte nd the c onf erence du rat ion: 1. Po int to the Conference Ac tion s menu, a nd then clic k Extend Co nf er ence T ime . Alter nati vely , in the Meeting D ir ector toolba r, click th e Extend Con f er e nce T ime icon. The Ex t end T ime window ope ns. 2. Select the number of min[...]

MGC WebCo mmander User’s Guide 5-73 T erm ina ting a Con feren c e If a confer ence ends before it s schedul ed en d ti me, you can man ually term inate it. T o t erm inat e a co nfe rence : 1. Po int to th e C onf er ence Actions menu, and t hen c lick Te r m i n a t e . Alter nativel y , in the M eeti ng D ir e ctor toolbar, c lick t he T ermin[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 74 3. If you cli ck OK , the f ollowing di alo g box opens . 4. Click OK to exit to th e Meeti ng Dir ector window . Sele cting t he V ideo Layo ut The MGC W ebComma nder en ables you t o sel ect a dif ferent video la yout during Continu ous Presence conf e renc es. Y ou can se lect the vide o [...]

MGC WebCo mmander User’s Guide 5-75 2. Point to t he icon w ith the nu mber of vide o windows to be di spl ayed o n the sc reen . A pop- up menu ap pe ars, lis ti ng the avail able l ayouts f or the sel ect ed number of wi ndows. On th e layout s menu, cl ick the icon of the desir ed layout arr a ngeme nt. All p artic ipan ts who are viewi ng the[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 76 T able 5 - 12: Video l ayout opt ions Number of V ideo Windows A vailable Layo uts 1 Classi c M ode Quad Views mode 2 Classi c m ode Quad Views mode Soft ware mod e 3 Class ic m ode Note : Th is wi ndow is o nly a vailable i n CP Class i c mode . 4 Classi c mode Quad Views m ode Soft ware mo[...]

MGC WebCo mmander User’s Guide 5-77 Auto Layout In conf eren ces where the V ideo L ayout is set to “Aut o Layout" t he system aut omatical ly sel ects t he confe renc e layout bas ed on t he number of part icipa nts c onnected to the confer ence. W ith Auto Layo ut, whe n a new vide o part icipa nt is connect ed/dis conne cted, the confer[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 78 T o enabl e the Aut o Layout m ode: • In the V ideo Lay out pane, click the Auto Layout button. When you se lect Aut o L ayou t a ll other l ayout for mats are dis abled. T o selec t a spe c if ic l ayout for t he conf e renc e you ha ve fi rst to c ance l th e Auto Lay out mode . Au to La[...]

MGC WebCo mmander User’s Guide 5-79 Selecting a Person al Layout Pers onal la yout is vie wed only by t he i ndividua l participa nt. Partic i pants not vie wing the ir pe rsona l layo ut see the conf e renc e layout . Part icipan t s in Clic k&V iew -enable d confe r enc e s can c hange their pe r sonal video l ayout s usi ng DTMF codes . Y [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 80 2. Se lec t the Co nferenc e radi o button t o have the partic ipant vi ew the Confer ence layout . Sele ct the Pe rso nal r adio b utton to have the part icipa nt vie w his/ her P ersonal l ayout . 3. If the Perso n al radi o butt on is s elec ted, se lect a new la yout f or the part icipa [...]

MGC WebCo mmander User’s Guide 5-81 V ide o Forcin g Y ou can se lect the part icipan t to appear in e a ch of the vide o layout windows . V ide o forcing can be perfor med at t he conf eren ce leve l or a t t he par ticip ant level. V ideo forcin g at the co nfer ence level app lies to al l the co nferen ce p articipa nts but it may be modif ied[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 82 Video Forcing at th e C onference Level V ideo forc ing is done i nter acti vely b y draggi ng and dr opping the pa rti cipant icon o nto the de sire d vide o windo w in the V ideo L ayout pane. T o video f orc e: 1. In the P artici pants list, clic k the p artici pant’ s ic on and dr ag i[...]

MGC WebCo mmander User’s Guide 5-83 T o ca n cel the vide o forcing : • Clic k the rotated pin. T he te xt box is r eset to Au to , indi cati ng tha t autom atic sw itchi ng is activ ated . T o s et a win dow to appe ar a s a bla ck scree n: • Dra g and dro p the Bl ac k Sc r een ic on from t he M eet ing D irector too lb ar to the des ired w[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 84 Video Forcing at th e Par t icipant Level F or eac h co nfere nce part icipa nt yo u ca n select t he partic ipan ts to be view ed i n each of t he vi deo l ayout wi ndow assi gned t o the m. T o for c e a part icip ant’ s layou t: 1. In the Vi e w e d b y list, select t he parti ci pants [...]

MGC WebCo mmander User’s Guide 5-85 6. T o cancel t he vi deo for c ing in a desired window , cli ck t he par tici pant’ s pin. S elec t th e pin to unf or ce th e parti ci pant V ideo For c ing a t the Con ference l eve l ove rrides t he video forcin g at the part icip ant lev el.[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 86 End point’ s V isu a l C o nf er ence In dica t ion s V isual I ndications (t ex t and icons) can be di spl ayed on the part ic ipant’ s endpoi nt, eit her i n addi ti on to or i nste ad of a udio me ssages. The visual indic ations are displ ayed o n the top o f the endpoint ’ s scr e [...]

MGC WebCo mmander User’s Guide 5-87 The dis pla y of the visua l ind ication s and voice messa ges can be con f igur e d and set i n the syst em. cfg. Fo r a deta il ed desc ript ion se e the MGC Manager Release No t es, ve rsion 8.0. Enabling Visual I ndications Ro ll Call settings for t he au dio and voice i ndicat ions a pply t o the visu al i[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 88 V i su al Eff ect s V isual Ef fects a llow you to mo dify t he app eara nce of the bac kgrou nd and border s of t he vi deo image s sent t o endpo i nts i n a Cont inuous P rese nc e co nfer enc es. Th e V isu al E ffect o ptio ns ar e: • Background c olor • Layout Bor der • Speake r [...]

MGC WebCo mmander User’s Guide 5-89 The S et V isu al Eff ect s dial og box opens . T o modi fy the Backgr ound col or: 2. C lick the arrow next to th e Backgr ound color box. The Color dialog box o pe ns. 3. Click a prede fine d col or , or you c an cr eate yo ur own co l or by e ntering the val ues fo r the c olor in the Re d , Gr ee n and Blue[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 90 6. T o modify t he bor de r color s, click t he ar row next t o the L ayo ut Bor der col or box . The Color di alo g box opens . 7. Select a col or fo r the Layout Border . For det ail s, se e “Bac kgro und Color” above . 8. Click OK . Th e select ed color is dis played in the L ayout B [...]

MGC WebCo mmander User’s Guide 5-91 Us ing Ch at Mess agin g Confer ence mo derator s can c hat w ith one a nothe r du ring a meeti ng using t ext mess aging. Us er ’ s a re re quire d to l ogin i nto t he W ebCommander using Modera tor P ermi ssi ons. The r e are t wo ways to cha t: • Public • Priv ate By defa ult , “Pub l ic” c hat is[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 92 2. Pr ess the Cle ar butt on to e rase a ll pre viously type d message s. Mo derator selec tio n* Ch at boa rd Messa ge bo x Cl ea r Mes s ages but ton New mess ages app ear first in the Chat boar d and incl ude t he time (local ) the mes sage wa s p osted.[...]

MGC WebCo mmander User’s Guide 5-93 Enablin g the Chat opt ion: “Chat” can only be enable d/di sabled i n the MGC W eb Ser ver Manag er Permiss ion Pr opert ies - Setti ng2 t ab, by sel ect ing the Mod e rat ors Ch at check box.[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 94 Cont ro lli ng the Le ctur e Mo de The Lecture mode include s severa l lect uri ng opti ons which can be enabled or disable d dur ing an On Going co nfere nce. If th e Lect ur e Mode is en a bl ed fo r t his con f er ence duri ng the c onfe renc e defini tion s, the c onfer ence swi tches to[...]

MGC WebCo mmander User’s Guide 5-95 • Duri ng an On Going confe r enc e set to Pr esentat ion Mode that is runni ng on th e sta ndard V ideo card , a symme tric c on ference layo uts ar e blocke d and una vai lable for selecti on. • When a confe renc e set to both A uto La y out and Pre sentat ion Mode is run on the S tandard V i d eo ca rd, [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 96 The Lec tur e mode w indow opens. 2. In the drop-d own box, sele ct any of the foll owing mod es : — Lect ure Mode — Pres entat ion Mode — None (when se lect ed di sable s the mode ) 3. T o enable the au toma tic switc hin g betw een par ticip ants on the L ecture r mon itor , select t[...]

MGC WebCo mmander User’s Guide 5-97 Duri ng Lec ture Mode or Pre sen tati on Mode, t he Le ctu r e Mod e button in the tool bar i s pr essed. In Lecture Mode th e par tici pant sele cted as t he le ctur er ap p ears w ith th e Le ctur e r ic on. T o dis ab le th e L ecture M od e or Pres ent atio n M ode: In the Lectur e Mode dialog box, in the L[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 98 Bl oc king /Unblo ck ing t he A udi o T r ansm is sion The Audio bl ock featur e ena bl es t he W e b Commander u ser to block the a udio trans mission from the conf erence to the par tici pant’ s e ndpoint , p reventi ng thi s partici pant fr om hearing any audio. Bloc king t he audio s e[...]

MGC WebCo mmander User’s Guide 5-99 Exc lusiv e Sp ea ker One part ic ipant c an be de signa ted as the conf e r ence l ecture r /spe a ker , whi le all th e other particip an ts are mu ted so th ey do not int errupt th e lectu re. Wh en desi gnating a part icipa nt as Exclusi ve Spe aker , the syste m au toma tically mutes all oth er par ticip a[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 100 2. From the Ex cl usi ve Sp eaker list, select t he nam e of the p artic ipant to b e th e conf eren ce ex clus ive sp ea ke r . 3. Click OK . Th e partic ipant is se t as an E xclus ive Speak er and all othe r partic ipan ts are mu ted. A n icon indi cati ng th at the partic ipan t i s an [...]

MGC WebCo mmander User’s Guide 5-101 Pl ac in g the Co nf e ren ce On Hol d An O n Go ing c onf eren ce ca n be plac ed on hold. Whe n a co nf erence is o n hold, a ll part icipa nts hea r bac kground mus ic. A confe renc e can be p l ac ed on hold a nd rele ased dur i ng an O n Goi ng confe rence. T o pla ce a con ference On Hold: • Point to t[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 102 Mana ging a Q&A Sess ion The Q&A sessi on or ganizes par tici pant' s que sti ons o r comments duri ng an On Goin g con fer ence . When a part icipa nt want s t o ask a qu e sti on or comme nt on t he subj ect be ing discusse d, t he par ti cipant pres ses the approp riate DTMF[...]

MGC WebCo mmander User’s Guide 5-103 Viewing the Q &A L i st The c onfere nce mode rat or can see wh o is curre ntl y ask ing a qu esti on, who i s in the queue to a sk a q uestion, the order of the part ic ipants in t he que ue, what number a part icipa nt i s i n the queue, a nd how muc h time a pa rt icipa nt has been in t he que ue wai ti[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 104 on the Q&A toolbar , click: — Move Pa rtici pant t o First Pos ition in Q&A button or — Move Pa rtici pant t o Last Pos ition in Q &A but t on • Alter nati vely , ch ange the po sition o f a par ticipa nt in th e Q& A queu e by righ t -cli cki ng the P arti cipant icon[...]

MGC WebCo mmander User’s Guide 5-105 Lettin g the part icipa nt ask a q uesti on: • Point to the Confer ence Ac tions menu, and t hen c lick Next Que stion er . Alter nativel y , clic k th e Next que stion er butt on on the tool bar: The f irst pa rtici pant in t he queu e can now ask hi s/he r ques tio n. Clea ring all part icipa nts from t he[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 106 Mana ging a V oting /Poll i n g Se ssio n A voting se ssi on al lows pa rtici pant s to vot e on a set of c ho ices pre se nte d to the m b y the co nf eren ce ch airp erso n or sy stem ope rato r . A voting se ssi on is compri se d of u p to 10 c hoices fo r one i tem/s ubje ct. Eac h ch o[...]

MGC WebCo mmander User’s Guide 5-107 Alter nativel y , clic k th e Vo t i n g button on the toolba r: The Vo t i n g window ope ns. The Vo t i n g window i s divi ded into t wo main se ctions: V oting Setting s : whe re t he voting session para meters, su c h as the v oting sub ject and c hoices, are defi ned, an d w het her the voti n g is anony[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 108 T o sta rt a V oting session : 1. I nfo rm the con fer ence particip an ts of th e ch oice s avail able a nd the d igit ass igned to e ach op tion. 2. In the V oting window , c lick Sta r t V o t in g . In the V otin g Resu lts ar ea, the res ults ar e sho wn as desc ribe d in T abl e 5-15.[...]

MGC WebCo mmander User’s Guide 5-109 T o concl ud e th e voting s es sion: • In t he V o ting wi ndow , c lick t he Sto p V o t i n g butto n in th e V o ting w indow . Alter nativel y , clic k th e St o p V o t i n g button on the t oolba r . T o ca n cel the vo ting se ssio n: • In t he Vo t i n g window , c li ck t he Cancel V otin g bu tt[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 110 Sending the V oting Re sult s Via E-mai l V oting re sul ts ca n be sen t b y the conf e r ence admi nist rat or , via E-mail , t o co nferen ce par ticip ants. T o se nd vot ing results by E-ma il: 1. In the V oting window , click the Se nd E- mail button. The Se nd E-mail window ope ns wi[...]

MGC WebCo mmander User’s Guide 5-111 Mu te “ Me et Me ” Part ies A confer ence can be s et to mut e all “Meet Me” ( undefi ned di al-in ) partic ipan ts. “Mee t Me” p articipa nts co nnect to a co nferenc e by dial ing a pre - defi ned co nfere nce numbe r or the Entry Q ueue n umbe r . T he y are usua ll y 'und efined' p ar[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 112 Particip ant/Chair pers on Operat ions via D T MF Codes During an O n Going confe rence t he cha irpers on and par tici pant s can perfor m various opera tio ns usi ng the touch-t one s ignals ( D TMF code s). T abl e 5-16 de tail s is a list of operati ons tha t may be per formed du ring a[...]

MGC WebCo mmander User’s Guide 5-113 Mute al l except me - T o mute all par tici p ants except yoursel f , p ress: st ar , fi ve. Cancel Mute al l except me - T o cance l mute sett i ng s of all p art ici pa nt s exce pt yourse l f , press: pound, f ive. *5 #5 Chairp erson Chairp erson Change Pas sword - T o change your pas sword, press: star , s[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 114 Cancel a l l q uestions - T o cancel all ques tions , press: st ar , two, four . *24 Chai r per son Di al o ut t o In vit ee - T o dial out to i nv itee, p ress: star , four . *4 Chai rperson Admit i nvitee and con tinue dia l-out - T o adm it an invitee and conti nue dial-o ut press: st ar[...]

MGC WebCo mmander User’s Guide 5-115 St art Click & View - T o st art t he Cli ck & View appli cati on, press : star , st ar . ** Everyon e Change t o Chairper son - T o change the st a tus of a parti cipa nt to Cha i r person, press: st ar , seven, eight . *78 Everyon e Increa se m y list ening vol ume - T o incr eas e your vol ume, pres[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 116 Reque st DT MF Help Menu A partic ipant in an On Goi ng conferenc e can request a playbac k of t he lis t of all available oper ation a nd t he i r a ssigned DTM F c odes that can b e performed dur ing an On G o ing confer ence. The IVR Message Service can be confi gured to play the list of[...]

MGC WebCo mmander User’s Guide 5-117 Dialin g ou t to Invit e Pa rticipant s to Join the Conf eren ce In an I nvit e sessio n, th e Chair per son in a co nf eren ce can dial ou t to a num ber and invi te the calle d p erso n to p art icipa te in the confe ren ce. Usi ng this op tion, the O per ator is mo ved to a side area ( a sub -co nfe rence )[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 118 Ch ang ing t he Conf eren ce Pas sw ord During an On Going conference the confere nce password or the chairper son passwor d can be modified by the chair person or part icipa nt (dependin g on the permissi on configura tio n) using DTMF codes. When the chairper son enters the DTMF c o de th[...]

MGC WebCo mmander User’s Guide 5-119 If the chairpe rson/p a rticip a nt exits prior to passwor d confir m ati on t he password is not upda ted. I t is not possib le to change Passwords when a confere nce is in any of the foll owing modes: • V ot ing session • Invi te se ssi on • Roll Call session • The parti cipa nt i s wait ing in the E[...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 120 Se curi ng the Con fer en ce The Secure Mode locks the confe rence and denies outside parti c ip ants, includi ng op erator s, f rom joini ng t he c onfere nce, m onit oring a nd controlli ng the conf erence in any way . However , the Operator or the co nfere nce chai rper son can te rminat[...]

MGC WebCo mmander User’s Guide 5-121 Roll Ca ll If the Roll C all opti on is enabled in the in the IVR Ser vice assi gned to the On Going conferen ce, using the appr opria te DTMF code , the chai rperson can r eques t t he syst e m t o play the na mes of a l l conne cted c onfe rence partic ipants a t the beginni ng of the confer ence, or at any [...]

Ch apter 5 - Monito ring a n On Goin g Co nferenc e 5- 122 Roll Call Review Names *33 Enteri ng *3 3 o n the DTMF inpu t devi c e acti vat es a Ro ll Cal l and t he system plays the recor ded names of t he parti cip ants conne cted to the conf erence, one after the other , in the order i n whic h they ent ered the confe r en ce. Roll Call S top Rev[...]

6-1 6 Reservation Cal endar The Reserva ti on Calendar allows you to vi ew the sch eduled conf ere nces for the group s to whi ch you ha ve ac cess ri gh ts. If y ou have t he a pprop riate Permissi on , you c an view and/or modify t he r e serva ti o n pro pertie s be fore th e con f er ence ’ s s che dule d st art ti me . The Reserv a ti on Cal[...]

Chapter 6 - Reservation Calendar 6- 2 The Reservat ion Cal endar windo w opens in t he last vie w displa yed - Monthl y , We e k l y or Daily . T he fi rst t ime a user ope ns t he W ebCommander si te, the Monthly view is di splayed . By clic king the appropr iate button on t he menu ba r you c an s ee the calen da r in Monthly , We e k l y or Da i[...]

MGC WebCo mmander User’s Guide 6-3 Viewin g the Re se rvati on Pr oper ties Reserv ation P ropert ie s enabl es th e viewi ng of a confe rence ’ s prop e rtie s schedu led to s tart at a s pecif ic da te and t ime. Based on you r ac c ess rig hts defi ned i n the W e b Server Mana ger P ermission - Pr operties you c an view the Reser vation in [...]

Chapter 6 - Reservation Calendar 6- 4 For u sers with the V iew Mode - Ba sic permis sion, the New Me eting window ope ns. For u sers with the V iew Mode - Ad minist rat or pe rmission, the Reservatio n Pr operties window opens. Th e Te m p l a t e and Te m p l a t e Group ar e di sp la ye d Saves chan ges and cl os es th e M eet in g scr een The S[...]

MGC WebCo mmander User’s Guide 6-5 The r eserva ti on proper ti es are t he same as those described in t he Con ference tem pla te definitio n. Fo r details, see Chap ter 9 (Par tial V iew) and Cha pter 10 (Full V ie w). Adding Participant s to t h e Conference Reservati on Us ers with th e V iew M ode - Ba sic permi ssi on can add pa rtici pants[...]

Chapter 6 - Reservation Calendar 6- 6 Sending an e-ma il afte r you change t h e Pr opertie s of an Exi stin g Reservati on: 1. A cc ess the W ebCommander and c li ck Calendar . The Reserv a ti on Calenda r wi ndow opens. 2. D oubl e-cli ck any e xist ing r e serva ti o n lin k. The Conferenc e Res erva tion window opens. 3. Click the Send E-m ail [...]

MGC WebCo mmander User’s Guide 6-7 a. F or user s wi th the V iew m od e: Bas ic permi ssion, clic k the Sen d E mail button. 4. When you do not select the Send E- mail l ink/ button, when a c ha nge ha s is ma de, the syst em promp t s the or gani zer i f he/ she requ i res t he se nding of an E -mail. 5. C lick OK , to sen d the E- mai l . When[...]

Chapter 6 - Reservation Calendar 6- 8 6. The Send E- m ail di alo g box opens . 7. E nter requi red de tails in th e E-ma il and click Send . Th e E-ma il is sent to co nferenc e partic ipants.[...]

MGC WebCo mmander User’s Guide 6-9 Viewin g the P rop ert ies of a Pro tecte d Res erva tion If you h a ve ad mi nist rat or per mis sion t o view al l r eserva tio ns in t he ca lendar , you ca n see re se rvat ions s chedule d by othe r use rs using t empla tes as signed t o Groups t o whi ch you ha ve ac cess ri ghts. These confe r ence s are [...]

Chapter 6 - Reservation Calendar 6- 10 Viewing a Specific Confe rence Reservation Reserva tio ns that a re assi gn ed to Group s t o which you do not have access rights do n ot appea r in t he cal endar . However , you c an view a r e se rvat ion by enteri ng the res erva tio n name a nd pas sword. T o v iew a spe cific co nferenc e reserv ati on: [...]

MGC WebCo mmander User’s Guide 6-11 Add iti onal C ale ndar V ie w s Y ou c an disp lay the reservation c alendar in mon t h ly , weekly or daily views. T o change the view of t h e r es ervat ion calendar : • In t he Reservation C alendar window cli ck th e Monthl y , We e k l y or Da ily button . The f ollowing vi ews a re di splay ed: Sel ec[...]

Chapter 6 - Reservation Calendar 6- 12 Cu sto miz ing B ack gro und View Col ors The backgr ound color as well as oth e r col ors in t he calende r can be modif ied usin g the MGC W eb Conf igurat ion T oo l, which is instal led w ith the M GC W e b Server Ma nage r on the network s erver . For more informati on, refe r to the M GC W ebCommander W [...]

7-1 7 Conference T ypes The MGC W ebCommand er provide s vario us methods t o set up and s chedule confe renc es. The f oll owing Sch eduling M ethods a re a vaila ble: • New Meeti ng/On Goi ng Confer ences • Reserva tion T e mplate s • On de mand conf erence s - Meet ing Roo ms and Ad-h oc ena bled Entry Qu eu es The Ad Hoc enable d Entry Qu[...]

MGC WebCommander User ’ s Guide 7- 2 Conference Sc heduling Meth ods The syst em s upports both schedule d and on -demand confe rences . Reserv a ti on T empl ate s contai ning c onference para me te rs c an be u sed to s che dule con fere nces sav ing t he ne ed t o de fi ne con f er ence s for eac h t i me a new co nferenc e with the sam e para[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-3 On-d ema nd C on feren ces (Res er vatio n-le ss Conf eren cing ) Re servation -less c onferen cin g enable s part icipants to im media tely sta rt and conne ct to a n On Going c onference f rom thei r e ndpoint, wi th no ad vanced schedu ling. T he MGC Manag er of fe rs tw o metho ds for Reserva ti on-le s[...]

MGC WebCommander User ’ s Guide 7- 4 Confere nce En try P assword a nd Cha irpe rson Passwor d (when app licable ), billing c ode and Confe renc e gene ral infor mation ( c or respondi ng to t he Use r Define d 1 fie ld i n the Profi le propert ie s). I n a d dition e ach u ser is assi gne d a PIN code , and hi s/h er VIP sta tus may be defi ned.[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-5 Confere nce T ypes Confer ences may be de fine d as one of the foll owing types: • St a n d a r d - is a conf e renc e t hat inc ludes al l t he audio a nd vide o para meters . It i s sche dule d once, a nd when t h e conf erence e nds, i t i s del eted fr om t h e MCU. Y ou can sc hedul e a recurr ing re[...]

MGC WebCommander User ’ s Guide 7- 6 En try Qu eue An E ntry Q ueue is a spec ial r outi ng lobby t o whi ch one or sever al dia l-in numbers ar e ass igned. A dif fere nt Entry Que ue may be defi ned for V ideo an d for Audio O nly pa rticipant s, or the sa me V ideo En t ry Q ue ue ma y be us ed by all pa rtici pant s pr ovided that t he audio [...]

Ch apt er 7 - Con fer e nc e T y pe s 7-7 Particip an t Roles Confer ence par tici pants ca n ha v e diff e ren t func tio ns: a sta nda rd pa rti cipant , a ch ai r per son, or an o per ator . • S tan dard part icip ant - tak e s pa rt i n the co nfere nce, pe rforming oper ations via the telep hone usi ng the touch-tone s igna ls (DT MF codes).[...]

MGC WebCommander User ’ s Guide 7- 8 Particip ant Co nnec tion to the Co nference C onfer enc e par ticip ants ca n cal l the co nf erenc e (dia l-in ) or can be c alled by the system ( dial-o ut) at th e co nferenc e sta rt or durin g the O n Goin g confe rence. The metho d in whic h participa nts c onnect to the confer ence influe nc es t he de[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-9 Co nfer ence Acc es s for D i al-in Par ticipants A confer ence can be ac cesse d by dia l-in parti cipa nts vi a Ent ry Que ue, confe renc e IVR queue or dir ectly . Co nf er ence IVR In terac tive V oice Re sponse (IVR) is a n appl ica tion that a llow s cal ler s to communi cate with the conf eren cing s[...]

MGC WebCommander User ’ s Guide 7- 10 En t ry Q ueue Access When the Ent ry Que ue Acce ss opt ion i s des ignate d fo r an Audio O nly or V ide o co nfere nce, a ll the pa rticip ants co nnecti ng to th at con fer ence follow a two -s tage pr oces s: 1. Fi rst t hey co nn ect to an E ntr y Q ueue, wher e the y a re ro ut ed t o t hei r confe ren[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-11 In addit ion, an I V R Servi ce may be a ssigned t o t he conf erences a cces sed from the E ntry Queue . Figur e 7- 1: Conf er ence Access via Entry Queu e using Numer i c I D and Confere nce IVR As sh own in Figur e 7-1, one or several di al- in numbers are alloc ate d to an En try Q ueue. I n ad dition [...]

MGC WebCommander User ’ s Guide 7- 12 Figure 7- 2: Con f er ence Ac cess via Entry Q ueue us ing the Conference Password and Confere nce IVR As shown i n Fi gure 7-2 , one or se veral d i al -in numb e r s are al located to a n Entry Queue. In a ddition, a password i s a ssigned t o ea ch conf eren ce. The dial-i n number (which i s usua lly the [...]

Ch apt er 7 - Con fer e nc e T y pe s 7-13 En try Q ueue A cc ess can be de fine d for : • A Stand ard co nf erence wit h or wit hout I V R ser vice • A Meeti ng Room with o r withou t IVR servi ce Conferen ce IVR Access Part icipan ts dial t he conf eren ce dial- i n numbe rs and are conn ect ed to the IVR queue of the confe r ence , wher e th[...]

MGC WebCommander User ’ s Guide 7- 14 queue wher e they a r e re quested to e nter t he conf eren c e passw ord and oth er infor mation usi ng the tele phone tou ch-t one keypa ds. The caller s are adm itted to the c onfer ence when they have ke yed in the appr opriate confe renc e password a nd/or c h airp erso n password . In the sy ste m, suc [...]

Ch apt er 7 - Con fer e nc e T y pe s 7-15 The Mee t Me Pe r Confer ence is t he basi s for Meeti ng Rooms de finit ion. Figur e 7-4 : Direct Conf eren ce Access In Figu re 7-4, the dial- in number assign ed to confere nce1 is 9251 222 and the dial- in number assigne d to co nfere nce2 i s 925122 3. Parti ci pants wh o dia l 925122 2 are conne c te[...]

MGC WebCommander User ’ s Guide 7- 16 Dial-out Particip ants Access In video c onferences or unat tended A udio Only c onf erence s with no I V R servi ce assigne d to them, a dial-o ut part icipa nt is conne cted dir ectly to th e confere nce wit hout go ing t hrough an Ent ry Queu e or an IVR Q ueue. I n IVR-enabl ed Audi o Only and V i d eo co[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-17 Operato r Assis ted Con ference An O per ator Assi sted co nf eren ce is a s ervic e des igne d usually for large confe renc es tha t re quire the p e rs onal touc h. I n man y atte nded conf eren c es, the name and t he te leph one number s of ea c h d ial-out part ic ipant a re gi ven t o the op era tor [...]

MGC WebCommander User ’ s Guide 7- 18 Gree t an d Guid e con fe r ence (Welcome Q ueue ) Greet and Guide V ideo confe rence s ( with a n A V Messa ge Serv i ce assigne d to them) can e i ther r un unattend ed, o r may be mana ged by a n Operat or . However , becaus e no IVR S erv i ce is availabl e , the partic i p ants or the meet ing orga nize [...]

Ch apt er 7 - Con fer e nc e T y pe s 7-19 Confere nce Me dia Settings Confer ences are based on the tw o Medi a categori es : Audi o Only and Vid e o an d Au di o . T able 7 -1 deta ils the di fferen t conf eren ce o ption s avail abl e. T able 7 - 1: Co nference T ype Options Media Conf T ype Network Vi deo Session Notes Audio S tanda rd and M ee[...]

MGC WebCommander User ’ s Guide 7- 20 Video S t andard and Meeting Room All (ISDN, A TM , I P , MPI) • V ideo Sw itchin g • T ranscoding • Conti nuous Presenc e — Class ic — Quad Vie w s T1-CAS par ticip ants are o nl y support ed i n Audio Onl y confer enc es dependi ng on the MCU confi gur ation IP onl y • V ideo Sw itchin g • T r[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-21 Au dio O nl y Co n fere nce T y p es In an Au di o O nly con fere nce, the par tic i pan t ca n con nec t t o t he conf er ence using di ff e r ent net work con necti ons: PSTN lines, cell ular phones, V oIP , or via T1 -CAS li nes. The se conf erenc es allo w the us e of V oicePlu s capab ilities. V o ice[...]

MGC WebCommander User ’ s Guide 7- 22 V ide o Confe rence T ype s V ideo Confe rences can inc lude both vi deo and audio o nly par ticipa nts . In a vi deo co nf eren ce, t he p arti c ip ant ca n con nec t t o the c onf erenc e us in g dif fere nt ne twork c onn ectio ns: ISDN, H.323 , A TM, MPI (se rial c onnec tion ) an d T1-C AS (if th e MCU [...]

Ch apt er 7 - Con fer e nc e T y pe s 7-23 • Cont inuo us Presen ce (C P) - A c onfer enc e in w hich se ver al partic ipan ts can be view ed simulta neou sly . In this typ e of sessi on, each c onne cted endpoint use s it s own h ighest vi deo, a udio and data c apab ilities. T his option also enables spe cial video la youts t o be s elec ted f [...]

MGC WebCommander User ’ s Guide 7- 24 Th e Hig hest C omm on m ech anism is e nable d in t he Con ference Pr oper ties - Settings di al og box by setti ng the V ideo Pr otocol opti o n to Auto . The ot her video paramet ers t hat are part of the H igh est Common me chani sm ( V ideo Frame Rate, V ide o Format a nd Anne xes) ar e automa ticall y s[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-25 For examp le, in a c onfer enc e defin ed w ith a line rate of 768 Kbps , a part icipa nt wit h a l ine r ate of 1 28 Kbps conn e ct s as Se condary (audio only) Parti cipa nts attem pting to con nect at rates be low t he set mi nim um thresho ld are connect ed as S econdary i n o rder t o mai ntain t he v[...]

MGC WebCommander User ’ s Guide 7- 26 In Lect ure mode, whil e the le ctur er is speaki ng, the system automa ticall y switc hes betw een particip ants in prede fined time int ervals, sh owing th em sequenti ally i n the lect urer’ s video window . L ect ure Mode i s set i n the confere nce leve l only . Th e fo llowi ng fea ture s are av aila [...]

Ch apt er 7 - Con fer e nc e T y pe s 7-27 For mor e deta i ls r e gard i n g H.243 and MIH Casc a ding c onf erenci ng, se e the MGC Mana ger Use r ’ s Guide V olume II, C h apte r 4. H.243 Chair Cont rol Chair Cont rol e nables an en dpoint t o cont rol t he conf eren ce and ot her confe renc e parti cip ants. Th e endpoi nt t hat has contr ol [...]

MGC WebCommander User ’ s Guide 7- 28 The LSD cha nnel is al locat ed fr om the video channel bandwi dth, r e sult ing i n a lower line r ate for t he conf erence . In a V ideo Swi tching c onference, if a n endpoint does not suppor t LSD a nd cannot op e n the LSD cha nnel, the partici pant connec ts as a udio only ( Secondary) . In Conti nuo us[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-29 the d ata toke n is invoked by an o pe r ator c onnecte d to the slave MCU, t he sla ve MCU check s if anothe r partic ipant poss es ses the data to ken. I f yes, the r equest is rej ect ed. If no, t he req uest is tr ansf erre d to the M aster MCU, w hich open s the F ECC /LSD chann el of all the p artic [...]

MGC WebCommander User ’ s Guide 7- 30 T .120 Conferen ces The MGC W ebComma nder en ables you to de fine T . 120 conferenc es. The T .12 0 is a standar d tha t conta ins a se rie s of protoc ols and specificat ions describi ng applic ation s hari ng in mu l ti- point data co mmunicat ion. The following options may be availa ble, depending o n the[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-31 H.239/Peop le+Content (H.239/P +C) Option s H.239 a nd People +Conte nt ar e very simila r in function, but dif fer in the t ype of s ignaling us ed f or each prot ocol. Pe ople+Content is t he Po lycom propri et ary prot ocol while H.239 i s the i ndustr y standard. When a n endpoi nt can sup port bot h H[...]

MGC WebCommander User ’ s Guide 7- 32 • 4CIF • Enc ry pt ion • FECC (H.320 a nd H.3 23) Li m i tat io ns • In Contin uous P resenc e conf eren ces - S oftw are a nd Quad V i ew modes are d isa bled • H.239 i s not s upport ed in: — ISDN (H.320) call s — H.320 Ca s ca ding conferenc es — MIH Cascad ing conferences — Si mple ca sc[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-33 Figur e 7-5: Possi ble conf i g urati on using V isual Concert PC In orde r to use t he V isual Concer t fe atur e the f ol low ing c ondit ions mus t be met: • In t he W ebCommander - Conference te mplate Prope rties ( D ual St rea m Mode) , the V isual Conc ert PC opt ion i s se lect ed for t he c onfe[...]

MGC WebCommander User ’ s Guide 7- 34 Po lycom Vi sual Concert FX The V is ual Concer t FX (VCFX) f e at ure en ables you to vie w simul tan eous live video a nd content (data) pre sentat ion usin g high resolut ion gra phics. It is avail able wit h V ie wStat ion F X endpoint s. VCFX tr a nsmit s the video stream in H.26 3 for mat and i n a hi g[...]

Ch apt er 7 - Con fer e nc e T y pe s 7-35 Duo Vi deo Duo V ideo supports tw o simul tane ous ISDN confe renc es - a regu lar v ideo confe renc e, and c onten t confer ence. A T andberg DuoV ideo c apable endpoi nt accommoda t es t wo ca lls, o ne fo r the part icipa nt c onference and t he second for a de mo/pr e sent ation on a second moni tor . [...]

MGC WebCommander User ’ s Guide 7- 36 Conf eren ce T y pe s Acco rdin g to th e MCU Confi gura ti on Th e fun ctiona l mo dules instal led in the M CU d etermi ne th e conf erenc es that can be run by the MCU. • Audio On ly con feren ces ar e autom atica lly route d to the A udio+ ca rd. If no card is ava ilabl e an e rror m ess age is d ispla [...]

Ch apt er 7 - Con fer e nc e T y pe s 7-37 T abl e 7-4 l is ts t he c urrently a vai lable c on fere nce type s a nd fu nctiona liti es as applic able to sp ecific MCU c onfig uratio ns. T able 7 - 4: Co nference t ype s accordi ng to M CU c onfig urati on MCU Con f igu ration Availa bl e Conferenc e T ypes Functi onal ity • Audio+ • Net-2/4/8 [...]

MGC WebCommander User ’ s Guide 7- 38 By default , all Au dio Only c onfere nces ar e run on the Audio+ car ds to ena ble the IVR system fun ctiona lity . V ideo con f ere nces st art ed on M CUs tha t i ncl ude bot h the S tand ard A udio a nd th e Au di o+ ca rd s u se th e Sta nda rd a udi o c a rd by de fa ul t , un le ss an I VR se rvice is [...]

Ch apt er 7 - Con fer e nc e T y pe s 7-39 Based on conne ction and ac cess method s, the foll owing conf e rence typ es are avail abl e for V ideo confe renc es using t he S tanda rd Audi o car d: • S tanda rd - No Meet Me Per Confere nc e, No I VR Se rvic e or E ntry Q ueue Access • Stand ard - wi th Meet- Me p e r Conf eren ce • S tanda rd[...]

MGC WebCommander User ’ s Guide 7- 40[...]

8-1 8 Meeting Rooms List A Meetin g Room is a reserv ation set to Mee t Me Pe r Co nference , with out resour c e all oc ation. The res ervati on is s aved in th e MCU memory and i s inac tive a nd remai ns ina ctive for an u nlimite d tim e, until th e first par ticip ant conne cts to i t. Other part ic ipants may joi n the c onfer ence by dia lin[...]

Ch ap ter 8 - Me et ing Ro oms Li st 8- 2 An IVR-ena bled Meet ing Room ca n be co nfigur ed to start onl y when the ch airper son co nnects to the Meet ing R oom. I n such a c ase, pa rticipan ts co nnecti ng to the Meeti ng Ro om p rior to th e ch airper son connect ion a re placed on hold a nd hear backgr ound mu sic (whe n a vai lable ) and se [...]

MGC WebCo mmander User’s Guide 8-3 V ie wing the Meeting Rooms List Y ou c an view the Meeti ng Rooms li st onl y if you have the appro priate permi ssi on and t he appr opr iate so ftware pro duc t ( Profe ssi onal or Meeti ng Schedul er). T o vie w the l ist of curr ently defin ed Meetin g Ro oms: • In t he Mai n M en u pa ne, click the M eet[...]

Ch ap ter 8 - Me et ing Ro oms Li st 8- 4 T abl e 8-1 l ist s t he i cons us ed t o desc ribe the vari ous Mee ting Room type s a nd the ir st atus. T ab le 8-1: Meet ing Ro om T ypes and Ic ons Ico n Description Meeti ng Rooms - A catego r y in the MCU tree t hat lis ts the Meeti ng Rooms defined in th e system. (gre en) Acti ve Meetin g Room - V [...]

MGC WebCo mmander User’s Guide 8-5 V iewi ng the Properti es o f a Meeti ng Room T o vie w the pr opertie s of a M eeti ng Room: 1. Click the Meeting Roo m l ink . The Me et ing Roo m Pr operties window ope ns. If yo u ha v e clicke d a Meet ing Room with a “key” icon , the f ollowing window o pe ns: 2. Ent er th e Meeting R oom Name and P as[...]

Ch ap ter 8 - Me et ing Ro oms Li st 8- 6 Figur e 8 -2: Audio Only Meet ing Roo m Pr operties Fo r mo r e det ails on co nf eren ce’ s, s ee Ch ap ter 7, C onf er ence T ype s . Viewin g th e Pro pert ies o f a S peci fic Me et ing Roo m Y ou can vi ew Meeting Roo m s that a re not assi gned t o you r gr oup, as long a s you know the M eeti ng Ro[...]

MGC WebCo mmander User’s Guide 8-7 The f ollowing w indow opens. 2. In t he C onf er e n ce Nam e field, e nte r the M eeti ng Room name. 3. In t he W eb/Chairperson Password fie ld, ent er t he pa sswor d assi gned t o the Meeting Room du ring its defi nit ion. 4. C lick OK . The Me et ing Roo m Pr operties (Audio O nly or V ideo) window ope ns.[...]

Ch ap ter 8 - Me et ing Ro oms Li st 8- 8[...]

9-1 9 Confe renc e T emplates – Partia l V i ew Mode The use r permi ssi on P artial V iew mode s implif ies t he proc ess of defining a new Confere nce temp late by dis pla ying onl y a limited numbe r of f ields t o be defi ned. All t he ot her pa ramet ers are taken fr om the act ive se t of Reserv ation D e fault s de fine d in t he data base[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 2 Defining a Ne w V ideo Confere nce T emplate The foll owing sect ion deta ils de fini ng a new Confere nce templa te fo r a vide o co nfer enc e. T o de fi n e a ne w vid e o conf er enc e t empla t e: 1. In the Main Men u pane, clic k the R eserv atio n T empla tes li nk. Y ou [...]

MGC WebCo mmander User’s Guide 9-3 The C onf er ence T em plates w indow opens . The le ft pa ne displays t he na me of t he Grou p to whic h the new Confer ence t emplat e will be as signed and l ist s other Confere nce templa tes alre ady assi gned to this Gr oup. The top right Conf er ence Par am et er s pane displa ys t he con ference para me[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 4 3. In the menu ba r , point t o the C onf er ence T emp l at e menu, and t hen cli ck New Conf eren ce T empla te . The Confe r ence Pro perties - Basic window opens. 4. D efi ne t he conf eren c e ba sic pa ra meters as de t ai led in T a ble 9-1 . T able 9 -1: Ba sic Confe r e[...]

MGC WebCo mmander User’s Guide 9-5 5. C lick the Adv ance d ta b to defi ne addit iona l par ameter s. The C on ference Prope rtie s - Advanc ed w indow opens . Conf. Entr y Passw ord Ent e r a pa s swo r d to be en t er e d by par tic ip an ts to joi n the confe r en ce. This p assword is requir ed onl y in I VR-en abled conf er ences whi c h ar[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 6 6. D efi ne t he conf eren ce Adv anced par amet ers as de sc ribe d in T able 9-2. T a ble 9- 2: Advance d Conferenc e Pa rameters - Part ial V i ew Opt ion Description Duration Di splays t he defaul t durat i on as de fined i n t he We bCommander Se rver M anager - > Res er[...]

MGC WebCo mmander User’s Guide 9-7 End T i me Alert T one x Min Selec t this op tion to en able t he End of Confer ence remi nder tone to be playe d once to a ll t he con nected pa rti cip ants, n minutes bef ore t he end of the conf er en ce. Th is tone is dif ferent f rom other tones. The t one is embedded in the MCU's software. Note: If t[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 8 Line Rat e (con’t ) For more det ails r egardi ng the Line Ra te set tings for Softwa re CP conf erences, see MGC Manag er User’s Gui de V olume II , Chapter 1. Note: The high li ne rate transm issi on is enabled with the s tandard video card (ver sion 1.43 and up) or wi th [...]

MGC WebCo mmander User’s Guide 9-9 Audio Alg. (co nt.) When Siren 7 (16, 24 or 32 bi t) i s avail able, se lect t h e audi o algo rith m in t he followi ng order: Siren 7 (16), G .728, G .72 2, G .71 1, Si r en 7 1 6 bit a nd G .728 algo r ith m s ar e inter cha ngeable, and a par t ici pant usin g eith er on e will b e full y co nnected when one[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 10 V ideo S ession (cont .) Up to 100 par t icip ant s at 128Kbp s can take p art in a confer enc e running on the Audio+ car d. T ranscod ing - A conference i n whic h parti cip ants use di ffer ent l ine rat es, v i d eo, au dio and da ta format s , whi l e maint aining th e h i[...]

MGC WebCo mmander User’s Guide 9-11 7. If t he V ideo Se ssi on is set to Conti nuous Pr esence , cl ick th e Vi d e o Layout tab to se lec t the a ppropri at e video l ayout . V ideo Sess i on (co nt.) • Quad V iew s - T he Quad V iews mode requires the V i de o+ card . It inclu des l ayouts for lar ge vide o confere nces. This mod e should be[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 12 The Confe rence Pr oper ties – V ideo Lay out wind ow opens . The vide o la yout de ter mines the number of vide o windows displa yed on the endpoi nts scr een, t heir arra ngement a nd who t hey s ee on in e ach wind ow . The s elec tion of a vi deo l ayou t for the c onfere[...]

MGC WebCo mmander User’s Guide 9-13 b. C lic k on the desir ed layout . T here are 25 la youts avail abl e for select ion, a s de scrib ed in T able 9-4 . Soft ware ( IP conf er en ces only ) T able 9 - 3: Continuous Pr es ence Layout Options CP Video Mode Layou ts V iew T able 9 - 4: Video Sour ces Layout Views Number o f V ideo Windows A vail a[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 14 T o use the Aut o Layo ut opt ion i t must be enabl ed in the MCU conf igura tion fi le. Fo r more d etail s, see the MG C A dmin istrator ’ s Guid e, Chapter 5, “Edi t s ystem.c fg” . Figure 9-5 descri bes the layout a utomaticall y se lec ted by the sys te m accordi ng [...]

MGC WebCo mmander User’s Guide 9-15 T able 9-5: Defau l t Auto Lay out for CP Classic and Quad M odes Number of Vi deo Par tic ipants Select ed Layout for Classi c CP Select ed Layout for Quad Mode CP 2 1x1 1x1 3 1x2 1x2 4 2x2 2x2 5 2x2 2x2 6 1+5 2x2 7 1+5 2+8 8 1+7 2+8 9 1+7 2+8 10 1+7 2+8 11 1+7 2+8 12+ 1+7 4x4 Soft ware CP confer ence s cannot[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 16 the pa rti cipant w ill be view ed in th e selec ted w indow by all t he partic ipan ts wh en the c onfer enc e starts. 11. C li ck th e Vi deo Layout tab to di spla y the video la yout w indows. T o video f orce in th e parti cul ar window where t he par tici pant is to be vie[...]

MGC WebCo mmander User’s Guide 9-17 Co nfer ence T e mpla te Menu s At this point, depe nding on your permissi ons, add iti onal menus may be ena bled : Con f er e nce , Con fer ence T emp l at es and P a rtici pant T e mpla tes . When pl acing t he cur sor on top of t he me nu name, a pop- up menu ap pears. Conferen ce Menu Dependi ng on y our p[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 18 Request a Meeti ng Sel ect this opt ion to save t he meeting t o the datab ase and to enable t he admini s t rator to v i e w an d s tart your request ed Meet ing. A confir mation wi ndow opens . Note : T o be able to sav e the request ed meet ings to t he datab ase, thi s opti[...]

MGC WebCo mmander User’s Guide 9-19 Conferen ce T emp lates Menu Dependi ng o n the use r ’ s P ermissions , the fo llowi ng op tions may be availabl e in the C o nfer ence T e mpl at es men u: Request a Meet ing con’t . • The Requ ested Meetings in AccordDB window opens. In th e Defaul t t empla te, s tart the r equested m eeti ng. T able [...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 20 Part icip ant T emplate Menu Dependin g on the user ’ s Permissi ons, th e following options may be avail able in the P articipant T e mpl ates me nu: New Confer enc e T em pla te ( con t.) Click OK to save the c ur r ent Co nf e rence t emplate i n the dat aba se or Cancel t[...]

MGC WebCo mmander User’s Guide 9-21 In inst allatio ns in wh ich an LDA P compa tible d irecto ry is co nfigured as the dat abase, you may ass ign p a rtic ipants from a publi c or pe rsonal LDAP compati ble dire ctor y. T w o additiona l options a re ad ded to the Parti ci pant T e mplate s me nu: Add Partic ipan ts fr om Pu blic Dire c tory and[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 22 Defining an Audio Only Confe rence T empl ate Audio Onl y confe renc e te mplate s can be de fi ned in Part ia l Para mete rs V ie w if th e Me dia o ption in the Con fer ence Def au lt s (in the W eb Serv e r manager ap plicatio n) is set to Audio Only . Only fields an d optio[...]

MGC WebCo mmander User’s Guide 9-23 The C onf er ence T em plates w indow opens . The le ft pa ne displays t he na me of t he Grou p to whic h the new Confer ence t emplat e will be as signed and l ist s other Confere nce templa tes alre ady assi gned to this Gr oup. The top r ight pane ( Confe rence Parame ter s pane) d i spla ys the confer ence[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 24 The Confe r ence Pro perties - Basic window opens. 4. D efi ne t he conf eren c e ba sic pa ramete rs as descr i bed i n T able 9-9. T a ble 9-9: Audio Only Basi c Conf erence Para m eter s - Partial Vi ew Opt ion Description Name This f ield di splays the def ault con ference [...]

MGC WebCo mmander User’s Guide 9-25 5. C lick the Adv ance d tab to d efine other pa ramete rs as well as the start time a nd date of t he c onfere nce. The C on ference Prope rtie s - Advanc ed w indow opens . W eb/Chai r person Passw ord Enter a num eric p assword t hat will be used by the par t ici pant to ide ntif y himself /hers elf as the c[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 26 6. D efi ne t he conf eren ce Advanc e d p aramet ers as de scri bed in T abl e 9-10. T a ble 9-10: Audio Only Adva nced Conference Par amete rs - Partial Vi ew Opt ion Description Duration Di splays t he defaul t durat i on as de fined i n t he We bCommander Se rver M anager -[...]

MGC WebCo mmander User’s Guide 9-27 7. On th e menu b ar , click Save to save the new Con feren ce tem plat e in the datab a se. 8. At th is p oint, depending on your permis sions , addi tional menus may be enab led : Con ference , Con ference T empla tes and Par ti cipant T e mpl ates . For fur ther deta ils, see pag e 9-17. End T i me Alert T o[...]

Ch ap ter 9 - Con fe ren ce T e mp late s – Part ial View Mod e 9- 28[...]

10- 1 10 Confe renc e T emplates – Full Parame ters V iew Full Pa ramete rs view e nable s user to de fine or m odify a ll the confe rence pro perties. I t is inten ded for syst em adm inistra tors an d expe rie nced use rs with ba ckgro und in video c onferencing who are acq uainte d with t he vi deo par ameter s. Defining a New Conference T emp[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 2 The Conferenc e T e mplate s wi ndow opens. The Main M enu pane i nclude s the name of t he G roup to whi ch th e new Con ference temp late is a ssigned and lists o ther Co nfer ence templa tes already a ssigned to t his Group. The Con ference P aram et ers pane disp l ays [...]

MGC WebCo mmander User’s Guide 10-3 — Define new par tici pants f or the confer e nce a nd, if de si red, add them to the data base — Assig n par ticipa nts from the da tabase to the Co nfer ence templa te — Ed it the paramet ers of a P art icipan t templa te or an emb edde d partici pant — Start a n On Going con fer ence or sc hedu le a [...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 4 Def i ning a N e w V ideo Co nfer ence The foll owing sect ion deta ils de fini ng a new Confere nce templa te fo r a vide o co nfer enc e. The Confer ence Pr operties - Gener al windo w allow s the setup of dif ferent types o f confe renc e s to de fine the genera l pro pe[...]

MGC WebCo mmander User’s Guide 10-5 T o d efi ne a n ew conf er en ce te m pla t e: 1. Def ine the confe renc e Genera l parameter s as descri bed i n T able 10-2. T able 10- 2: General Conferenc e Paramet ers Option Descri ption Name This field display s t he defaul t c onferen ce name. The defa ul t nam e is t ak en from t he Reservati on Defau[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 6 Entry Queu e Access Select this che ck box to force par tic i p ants to acce ss the conf er ence via an Entr y Queue. When sele cted, the par t icip ant mus t dial the Entry Queue dial-in numbe r and enter t he correc t confer ence passwo rd in orde r to be trans ferr ed to[...]

MGC WebCo mmander User’s Guide 10-7 Numeri c ID A Numeric ID is a unique num ber assi gned to a conf er en ce tha t ident ifi es it to the syst em. It can be used by th e par tici p ants r outed a nd acce ssing the conf er en ce. A Numeric ID can be assigned in two ways : Manual o r Auto mati c. T o m anual ly assign the Num eric I D, us e the nu[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 8 Conf. T ype Select the type of conferen ce you are de fini ng: • Sta nd ar d - a con ference ot her that a Meet ing Room or Operat or confer ence. • Meeting Room - a M eeti ng Room is a passi ve confer enc e that is re served f or up to 99 hours witho ut resour ce al lo[...]

MGC WebCo mmander User’s Guide 10-9 V ideo Sess i on Select the appr opr iat e Video Sessi on: Vid e o Switching - T o set a conferenc e in which all the p ar t ici pan ts use th e same vid eo and audio for m at s, by se tting t he communi cat ion p aramete rs t o the co mmo n capa bilit ies . Whe nev er a part icip ant st ar t s to s peak, h e/ [...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 10 V ideo S ession (cont .) If th e number of par t ici p ants i s l es s than or equal to the number of partic ipant s disp l ay ed, ea ch part i cipa nt can see all of th e other pa r tic ip ants . When select ing Continu ous Presence the foll owing layou t optio ns ar e av[...]

MGC WebCo mmander User’s Guide 10-11 2. C lick the Basic tab to de fine basi c confe renc e set tin gs. The C on ference Prope rtie s - Bas ic w indow ope ns. 3. Def ine the confe renc e basi c para meters as de sc r ibed in T able 10-3. T able 10- 3: Basic Conf erence Par ameters Option Descri ption Restr icte d Selec t this option if all confer[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 12 Line Rat e Specify th e transf er rate in Kbps . Vide o Switching - you must sel ect the highe st tran sf e r rate common to all par t ici pants. For exam ple, i f two parti cipan ts ca n co nnect at a transf er rate of 384 Kbp s and one part icip ant can connect at a tran[...]

MGC WebCo mmander User’s Guide 10-13 V ideo Rat e In/Out This fi el d is r elev ant to So ftware Con tinuou s Prese nce conference s. It di splays t he r at io betwee n the i ncomi ng video rat e of a singl e endpo int and th e vid eo rate of th e outg oing str eam (4 times t he inc omi ng video rate of a sin gl e en dpoint ) . The V ideo Rate i [...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 14 Same Layo ut Same Layo ut is a f eatur e that i mpos es an identi ca l video layou t for al l part ici pan t s. It also al lo ws confer enc e p ar ticip ants to v i e w hi s/her own v ideo image. Durin g the reservat i o n st age, the meeting or gan izer is abl e to select[...]

MGC WebCo mmander User’s Guide 10-15 Lect ur e Mode Selec t the Lect ure Mode from the drop- down lis t: Note: Lect urer sel ecti on is manda tory at the rese rv a tion st ag e. The lect ur e r cannot be chan ged or deleted d ur ing the On Goi ng confer ence . • None - Se l ec t t his op tion to disa ble the Lecture Mode op tion. • Lectur e M[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 16 Lectur e Mode (con’ t.) Present ation Mode In Con t inuou s Prese nce confer ences yo u ca n sele ct the Pres entat ion mod e. In thi s mode, the act ive speaker is displ ayed in full scr een on all the confer enc e p arti cip ant monit or s whil e the layou t of the cur[...]

MGC WebCo mmander User’s Guide 10-17 FECC/LSD Rate Us ing certa in video ca m eras and their accom p anying so ftware, a parti cip ant can contro l a far -en d camera. Thi s fiel d is used to def ine the FE CC/LSD mode. A conf erence can be set t o on e of the f ollowi ng LSD modes: • LSD Dynamic - The On Going conf erence st ar ts wit h the LS[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 18 T .120 Rat e (cont .) If the c onference Li ne Rate is set to 2B, the f oll owi n g T .120 r ate s are avail able for select i o n: • MLP - 6. 4 k • MLP - 14.4k • MLP - 16k • MLP - 22.4k • MLP - 24k • MLP - 30.4k • MLP - 32k • MLP - 38.4k • MLP - 40k • [...]

MGC WebCo mmander User’s Guide 10-19 Audio Alg. Selec t the p r ef erred aud io al gorithm. Th e availa bl e audi o algori thms ar e: 8 ( G . 72 9/G .723. 1) , 16 (G .728/ Sir en7) , 24 (Siren14/ G . 7 22.1/Si ren7) , 32 (Sir en14/ G .722. 1/ Siren7 ), 4 8 (Siren1 4/G .722/ G .71 1), 56 (G . 7 22/G . 71 1), or 56 ( G .71 1). Sir en 7 a nd Sir en1[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 20 Audio Al g. (cont .) In T ransc odi ng or Conti nuous Presen ce confer enc es, y ou can set t he audio algorit hm to any of the ava ilabl e audio al gorithms as in a V ideo Switc hing c onference. If set to " Auto ", t he sys tem will tr y to con nect the p arti [...]

MGC WebCo mmander User’s Guide 10-21 Pro- Motion I nterlaced Vi deo is enabled only i n the Video Sw itchin g mode. Pro- Moti on i s a video encoding mechanis m that impr oves the vid eo qua lity in Video Switchi ng (VSW) conf er en ces, set to NTSC or P AL (4CIF) res oluti on. Selec t eith er 50 Fields (P AL) or 60 Field s (NTSC) . Pro- Motion i[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 22 Dual S tream Mode (con’ t) When an endp oint can sup por t bot h H.239 and People+ Content prot ocols, H.239 is sel ected as the pref erred com muni cati ons pro tocol . In the Rese rvati on T empl ate Se t tin gs - Dual S tream mode drop down box, t hree H.239 Pe ople+C[...]

MGC WebCo mmander User’s Guide 10-23 Dual S tream Mode (con’ t) • MIH Cas cading con f er ence s • Simpl e cascadin g confere nces • T . 120 c onferen ces • Do ub l e Ga te wa y co nfi gu ra ti o ns Using this featur e the Peo ple video stream a nd the Conten t video st r ea m are treat ed dif f erent ly b y the endpoi nts. For mor e in[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 24 V ideo P rotocol The Vi deo Pr otoco l , Video For mat and QCIF Frame Rate are p ara meters th at deter mine the hig hest common vi deo used by all th e conferen ce par ticip ants. T he V ideo Protocol deter mine s the video compres sion s tandard used by t he endp oint s.[...]

MGC WebCo mmander User’s Guide 10-25 V ideo Pro tocol (con’ t) H264 - The H.26 4 st andard pro vides better com pressi on of video images i n lower line ra t e connec t ions and is part o f the Hi ghes t Com mon mec hanism in Vid eo Swit ching conf er ence s. When the confer ence l ine rat e is up to 384 Kbps , and the V i d eo Protoco l is set[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 26 V ideo F or mat (cont .) • Using th e H.263 pr otocol, yo u can select on e of th e fol lowi ng o ptions : Aut o, Q CIF , CIF , 4CI F , 16CIF , VGA, SV G A, XGA and NTSC. 4C IF - High Quali ty 4CIF video res olution avail able in Cont inuous Presence conf erences r unni [...]

MGC WebCo mmander User’s Guide 10-27 Frame Rate The F rame Rat e is enabled on l y in Vi deo Switc hing mod e an d the V ideo P rotocol is set to H.261 or H.263. If you have sel ec ted QCI F , CIF , 4 CIF , 16 CIF , VGA, SVGA, XGA, or NTSC, sele ct the num ber of fr ames per sec ond rate t o define th e qual ity of the vid eo transm issi on. 7 .5[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 28 Annexes - P , N and F Annexes are a dditi ons to t he V ideo Format w hen using H.263 V ideo Prot ocol and in cr e ases the quali ty o f the v i de o d ispla y . Annexes N, P and F are ena bled only when you are in Video Swi tchin g mod e an d the Vid eo Prot ocol is se t [...]

MGC WebCo mmander User’s Guide 10-29 Roll Call Roll Call is a featu re of the IVR Message Serv i ce used to recor d the pa rticipant s n ame an d play it back when ente r ing and l eaving a confer ence. The c hairperso n can req uest the system to pl ay the na mes of all connect ed confer ence parti cip ants at the begi nn ing of the con ferenc e[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 30 4. Click the Advanced tab to vi ew/d efine ad diti onal conf eren ce setti ngs. The Confe r ence Pr operties - A dvanced win dow opens. End time Al ert T one Select this opt ion to enab l e the End of Conf erence remind er tone, which is to be played once to al l the conne[...]

MGC WebCo mmander User’s Guide 10-31 5. Defi ne the Advanced paramet ers as de sc ribe d in T able 10 -4. T able 10- 4: Advanced Conf erence Paramete r s Option Descri ption Auto T erminat i on Selec t this check box to automati call y termin at e the conf er en ce by the MCU when: • No part i cipa nt has connected t o the confer ence duri ng a[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 32 Allo w und efined Pa rtic ipan ts Select thi s check box to a llow u ndefin ed parti cip ants to conne ct to the conf erence wit hou t prior setti ngs of the par t icip ant param eters . In such a case, part ici pants wi ll be abl e to connec t to the conferen ce unti l th[...]

MGC WebCo mmander User’s Guide 10-33 Max nu mber of Pa rtic ip ants Enter t he maxim um n umber of p arti cip ants t hat can connec t t o the confer ence at one ti me, tak ing into accoun t both the defined and undef i ne d parti cip ants. Use t his opt ion t o save resour ces for ot her conf er en ces. Whe n se t to Auto , the maxi m um number o[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 34 Chair Contr ol Chair Con trol is an opt ion that enabl es an endpo int to c ontrol the co nference a nd other conference par ticip ants. Select this che ck box t o enable the Chai r Contr ol mode. Whe n the Chair Contro l opti on is ena bl e d, any p articip ant with an H.[...]

MGC WebCo mmander User’s Guide 10-35 Mes sage Servi ce Ty p e ( c o n ’ t ) If bot h the IVR check box and the Ent ry Que ue Access c heck box ( G eneral T a b) ar e cleared , dial -in par ticip ants can only conn ect to the conf erence onc e dial ing th e conf erence dia l-i n number (Mee t Me conf er en ce) or if t hey are defined p r ior to [...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 36 Mute “Meet Me” Parties Select t his check box t o automati cally mut e a ll d i al- i n part i cipa nts once they ar e connected to the confer enc e. The part icip ants can then be ind ividu ally un muted by the operat or or the co nferenc e chair per son. Note : This [...]

MGC WebCo mmander User’s Guide 10-37 Ta l k H o l d T i m e Indi cate th e minimum peri od in se conds that a par ticip ant has to spea k t o bec ome the main conf er en ce spea ker . During t his peri od, no othe r par t ici pant i s allo wed to beco m e t he main sp eaker . Th is p arameter i s de signed t o preve nt p arti cipan ts fr om becom[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 38 6. Click the Me et M e Per C onf tab to def ine a “Meet Me Pe r Confer ence ” or Meet ing Room pa ramet ers. Encrypt i on Encryp t ion is a proc ess of disgui sing in f orm ation i nto “ci phertex t ,” or dat a t hat wi ll be un intel ligi ble t o an unauth orized [...]

MGC WebCo mmander User’s Guide 10-39 The Confer ence Pr operties - Meeting Me Per Confer ence window opens . In t his window you assign dia l -i n numbers t o the confe r enc e. Calle rs wishin g to p artic ipate in su ch a c onfer enc e mus t dial one of the dia l- in numbe rs, an d will be autom atical ly c onnected t o the appropr iate conf er[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 40 7. D efi ne t he fol lowing Me et Me Per Conf e r ence par amet ers: 8. T he l is t of dia l in numbers a ssigned to the confe renc e is di spla ye d in a tabl e form at. The f irst co lumn displa ys the Netwo rk Ser vice name . The Pho ne 1 and Phone 2 colu mns displ ay t[...]

MGC WebCo mmander User’s Guide 10-41 dia l-i n n umber i s the MCU numbe r defi ned i n the Net work Servi ce. If no number is defined for the MCU in th e Netwo rk Servi ce, t he sys tem al locat es the first free number i n the dial- i n numbers range defi ned i n th e Netw ork Se rvic e. The N etwork S ervi ce is defi ned i n the MGC Manager ap[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 42 The Confe rence Pr oper ties – V ideo Lay out wind ow opens . The vide o la yout de ter mines the number of vide o windows displa yed on the endpoi nt scr eens, t heir arra ngement a nd who t hey s ee on in e ach wind ow . The s elec tion of a vi deo l ayou t for the c o[...]

MGC WebCo mmander User’s Guide 10-43 b. C lic k on the desir ed layout . T here are 25 la youts avail abl e for selecti on, a s des cribed in T able 10-8. Quad V iews Soft ware ( IP conf er en ces only ) T able 10- 7: Vide o Sourc es CP Layout Opti ons CP Video Mode La yout s Vi ew T able 10- 8: Vide o Sourc es Layou t Views Number o f V ideo Win[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 44 2 Classi c m ode Quad Views mode Soft ware mod e 3 Class ic m ode Note : Th is wi ndow is o nly a vailable i n CP Class i c mode . 4 Classi c mode Quad V iews m ode Soft ware mod e 5+ Classi c m ode Quad Views m ode T able 1 0-8: Video Sour ces Layout Views Number of V ide[...]

MGC WebCo mmander User’s Guide 10-45 In c onfere nces w here the V ide o Layout is set to “ Auto Layou t" t he syste m a u tomati call y sele cts th e co nfere nce lay out based on the number of pa rti cipant s co nnected to th e conf erence. Wit h Auto Layo ut, when a new video par t ici pant is conne cted/ discon ne ct ed, the c onferenc[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 46 When you se lect Aut o L ayou t a ll other l ayout for mats are dis abled. T o selec t a spe c if ic l ayout for t he conf e renc e you ha ve fi rst to c ance l th e Auto Lay out mode . 12. If t he conf eren ce is handled by t he V ideo+ card, you can add vi sual ef fect s[...]

MGC WebCo mmander User’s Guide 10-47 The follow ing V isu al Effe cts op tions are a vaila ble: — Backgrou nd c o lor - t he c olor di spla yed when a vi deo layout is empty . T hi s may happen wh en the vide o layou t conta ins more windows t han conne cted pa rti cip ants. — La yout B or der - th e bor der s fram e of ea ch w in dow in the [...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 48 The Color di alo g box opens . 14. Click on a prede fined color , or you can cr eate your own color by enteri ng the c olor va lues in the Red , Gr ee n a nd Blue boxes. If you c rea te your own col or , cli ck Se lec t to view the colo r an d us e it. 15. Click OK . 16. T[...]

MGC WebCo mmander User’s Guide 10-49 21. T o modify the de faul t Sp eaker Ind i ca tion color , click the a rrow next to the Speake r Notation c olor box. The Color dialog box a ppear s. 22 . Select a color for the Speake r I ndication borde r , using the same me thod desc ribed for t he b ackgro und col or . 23. Cl ick OK . 24. I f you have add[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 50 26. Click the Re co rd i ng ta b. The Confe rence Pr operties - Recor der w indow opens . T able 1 0 -10 : Audi o Only Con ference Rec or d er p arameters Option Descr ipti on Recording - Enable Recording Enables t he recordi ng of audio in a audio or vi deo confer ence by[...]

MGC WebCo mmander User’s Guide 10-51 27. F ro m the Con ference menu, cl ick S ta rt Immedi atel y to start the co nf eren c e, click Sta r t A t to st art t he c onf er enc e at a la ter ti me, or fr om the Con fer ence T emp l at es menu c lick Save to save it in th e datab ase fo r fut ur e u se. In bot h case s, i f the Mee t Me Pe r Con fer [...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 52 The ISD N phone numb e r is ba se d on the dial- in phone number ’ s range defin ed for the MC U. If the PBX trunca tes the first digits th ese dig its have to be adde d to t he number communi cated to t he c onference part icipa nts. The H.323 dialing st ring is compos [...]

MGC WebCo mmander User’s Guide 10-53 T able 10-1 1: Conferen ce Menu Options Opt ion Description Start Imm ed iat ely This option appe ars in the menu if the S t art Con ferenc e – S ta r t imm ediate ly opt ion is s electe d in th e W eb Server Manag er , Permissi ons , Permission Pr operties - Sett ing1 tab. Select this opt ion to st a rt the[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 54 Sta rt c on’ t . In the MGC Manage r appli cation the Adminis trat or accesses the res erved M eeting. • On the Databa se menu, select Open D.B. Request Meeting T emplate and cho ose the WebCo mmander’s Dat abase, AccordDB . The Reque sted Meeting s in Accor dDB wind[...]

MGC WebCo mmander User’s Guide 10-55 Co nf er ence T emp late s Men u Dependi ng on the u ser ’ s pe rmiss ions, the follow ing opt ions ma y b e ava ilabl e in the C o nfer ence T e mpl at es men u: T able 10-12 : Confere nce T emplate Menu O ptions Option Desc ripti on New Conferen ce Te m p l a t e Select this opt ion t o defin e a new Conf [...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 56 Pa rtici pant T em plate M enu Dependin g on the use r ’ s pe r missio ns, t he fol low ing opt ions ma y be availa ble in the P articipant T e mpl ates me nu: In inst al lati ons in which a n LDAP comp atibl e d irect ory is c onf igure d as the databa se, you may ass i[...]

MGC WebCo mmander User’s Guide 10-57 Defin ing a Ne w Aud io On ly Confe rence The fo llowi ng se ction de tail s de fining a new Conference template for an Audio Only c onference. If your site is c onfigur e d to Audi o Look and Feel in th e MGC W e b Server Manager - W eb Configu ration dialog box, or i f your Def ault s -Confer ence Defa ults [...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 58 T o d ef ine the param et ers of an Au dio O nly c onferenc e: 1. D efi ne t he conf eren ce ge neral pa ramete rs as des cribed i n T able 10- 14. T able 10-14 : Audio Only General Conf eren ce Parameter s Option Descr ipti on Name This fiel d di s plays th e defa ult con[...]

MGC WebCo mmander User’s Guide 10-59 Mee t M e Pe r Co nf Select the Meet M e Per Co nf che ck box if th e confe rence is a di al -i n conf erence acc essed direct ly (wit h no Entry Queue) or if you want to allow a few par t ici pants t o dial the con f er ence d ial-in numbe r dire ctly without goi ng thro ugh the Entry Queue while other par ti[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 60 Entr y Que ue Access ( con’t) When this che ck box is s elect ed, the pa rticip ant cannot connect d irectl y to the confe rence, bu t must dial the Entry Queue di al-i n number and enter the correc t con ference ID to be transf erred to this confer ence . However , if t[...]

MGC WebCo mmander User’s Guide 10-61 Nu me ri c ID A Nu m e ric I D ca n be assign ed in two wa ys: Automat ic or Man ual. Manua l - Use the num ber of dig its defined i n the approp r iat e flag i n the Syst em.cfg file. If th e Numeric ID is already in use in anoth er Entry Queu e or a conferen ce, an er r o r messag e is displ ay ed. Au toma t[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 62 2. Click the Advanced tab to define addition al p aramet ers. The Confe r ence Pr operties - A dvanced w i ndow op ens. Confer ence Ty p e Select the type of con ferenc e you are defi ning: St andard - Click thi s option if yo u a re def i n ing a confer ence ot her t hat [...]

MGC WebCo mmander User’s Guide 10-63 3. Def ine the confe renc e adva nced pa ramete rs a s des crib ed in T able 10- 15. T able 10-15: Audi o O nly–Adv anced Confer ence Opti ons Op ti o n Description Auto Te r m i n a t i o n Select this che ck box to automati cal ly ter mina te the confe r enc e wh en: • No part icip ant has connect ed t o[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 64 All ow und efined Part icip ant s Select t his check box to all ow un def ined p articip ants to connect to the conf ere nce withou t prior setti ngs of th e p arti cip ant par amete rs. In suc h a ca se, part icip ants wil l be able to connect to t he confere nce until th[...]

MGC WebCo mmander User’s Guide 10-65 Max n umber of Particip an t s Enter the maximu m number of p arti cipa nts that can connect t o th e confere nce at one time, t aking i nt o account bot h the defin ed and undefi ned partic ipant s. Use thi s option t o save re sources f or other confe rences. When set to Auto , the maximum number of par t i [...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 66 IVR Select on e of th e follo wing op tions: None - No Attende d servic es are used duri ng the audio onl y confer ence. Welcom e (No W ai t) - Se lect this option fo r a Gr eet & Guide conf ere nce in which the part icip ant is greet ed by an audio messag e and aft er[...]

MGC WebCo mmander User’s Guide 10-67 IVR S erv ice Na me If you have enabled th e IVR Servic e, enter the name of the I VR Message Servi c e to be used for this confe r enc e. The IVR Message Ser v ice in cl u des the voic e prompt s that are played when t he particip ant enter s the IVR qu eue, and enabl es operatio ns during the conf er ence. I[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 68 En abl e Inv ite This c heck box is enabl ed if t he IVR opti on is sel ect ed from t he IVR dropdo wn box. Select this che ck box to enable the Inv ite f un ctiona lit y wit h a n enabl ed IVR servi ce. Whe n select ed, part icip ants in t he confer enc e can i nvite ne w[...]

MGC WebCo mmander User’s Guide 10-69 4. C lick the Me et M e Per Conf tab. Entry T one Sel ect thi s opti on to enab le the Entry T one. This tone is pl ayed when a pa rtic ipant connects to the confe r enc e and is heard by al l the conf erence pa rti cipa nts curre ntly co nnected to the confe rence (bu t not by the connect ing pa r t icip ant)[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 70 The Confe r ence Pr oper ties - M eet M e Per C on f window opens. The M ee t Me Pe r C on fer ence o ption al lows p artic ipants to c onne ct to a confe renc e by s imply d iali ng a pre -defi ned c onfere nc e number . Up to 16 dia l-in numbe rs ( usuall y on e or two p[...]

MGC WebCo mmander User’s Guide 10-71 initia ting cal l. Othe rwise, t he co nfere n ce is d eleted from th e syste m on ce the co nfer enc e end s. The conf e r ence i s sav ed on t he MCU in pa ssi ve mode, w ithout using any of the syst em re sou rces. T he Ch ai rperso n that d ia ls into the c onfer enc e autom atica lly ac tivate s th e conf[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 72 If no di al -in numbe r is def ined, t he s yst em all ocat es the dia l-i n number a cc ord ing to th e se ttin g s in the W e b C on fi g ura t i on dialog b ox in t he MGC W eb Server Mana ger ap plica t ion. When th e W eb Def ault s – All ocat e Perm anent Di al-I n[...]

MGC WebCo mmander User’s Guide 10-73 Netw ork Se rvic es are defi ned i n the MGC Man ager a ppli cati on. For mo re in for ma tio n, refe r t o t he MG C Administrat or ’ s Guide, Ch apter 3 . The list o f dial -in numbe r s a ssigned to the c onfere nce i s displ ayed i n the Me et-Me Se rvic es ta ble. Th e first co lumn di splays th e ISD N[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 74 8. Click the Re co rd i ng ta b. The Confe rence Pr operties - Recor der w indow opens . T able 10-18 : Audio Only -Confer ence Rec order pa r amet ers Option Descr ipti on Recording - Enable Recording Enables t he recordi ng of audio in a audio or vi deo confer ence by th[...]

MGC WebCo mmander User’s Guide 10-75 T o s tar t the conferen ce i mme diat ely: 1. C lick S tart Im mediat ely to star t the c onfer enc e, click St a r t to star t the co nf eren c e at a lat er t ime, o r clic k Save t o save it i n the data base fo r fut ur e u se. In bot h case s, i f the Mee t Me Pe r Con fer ence option is de fined for the[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 76 2. Click OK . The syst em prompt s yo u w het her t o send an E -mai l wit h the conf e renc e param eter s to the c onfer enc e partic ipants. Fo r mo re detai ls, see C hapter 4, “S ending an E-mail t o Conf eren ce Partic ipants ” on pa ge 4-14 . The c onfere nce di[...]

MGC WebCo mmander User’s Guide 10-77 Addin g Partic ip an t s to C onferen ce T emplates Th ere ar e two way s to ad d par tici pants to a Con fer ence temp late: • Defin e th e p articipa nt d irect ly d uring the Conf eren ce te mp late d efin ition (t he par tici pant may be Embedde d in the Confere nce te mplate or Li nk ed, depe nding on t[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 78 The Add Parti cipants window opens. 2. In the Gr oup dr op-do wn list, sele ct the Group to wh ich the P artici pant tem plate is assig ned. T he Gr oups l ist displ ays onl y the g roups to w hich you have access r ights. 3. If the lis t i s very l ong , you c an nar row [...]

MGC WebCo mmander User’s Guide 10-79 T he f oll owing se arch crit eri a ca n be use d: 4. C lick OK to apply t he sele cte d s ear ch crit e ri a and nar row t he li s t. The system return s to the A d d Parti cipan t w indow , listi ng the particip an ts acco rding to the sele cte d filter. 5. Se lect the chec k box to th e left of th e part ic[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 80 Th e select ed p artici pants app ear i n the Partic ipan ts pane of the Con f er e nce T emp la t es L ist w indow. T able 10 -20 detai ls the ic ons tha t can ap pear in th e lef tmost co lumn to indica te t he par ticipa nt typ e. 7. Po int to the Conference T em plate [...]

MGC WebCo mmander User’s Guide 10-81 Mod ify ing th e Prop er ties of a Li nk ed P artic ipant Th e p ropertie s of pa rticip ants l in ked to a C onferen ce temp late ma y b e v iewe d and modi fie d by cl icking on the partic ipan t name hype rlink in the P artici pant pane. The Participant Pr operti es window o pe ns. For more inform ation r e[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 82 Definin g a Ne w Particip ant during C on ferenc e T emplate Def inition This opti on is enab led if y ou have the a pprop riate permi ssi on. T o d efine a new particip ant during the C onferenc e temp late def inition : 1. D isplay the C onferen ce te mpl ate prop erties[...]

MGC WebCo mmander User’s Guide 10-83 4. Defi ne the partici pant prop ertie s as described in Chapter 1 1, “Defining a New Part ic ipant” on page 11 -4. 5. Once a ll the part icipa nt pr ope rt ies a re def ined , you can do one of the follow ing: — C lick OK to r egiste r the part icipa nt proper ties in the W eb Server and re turn t o the[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 84 Deleti ng a Particip ant from a C onfer enc e Te m p l a t e Y ou can de lete part icipa nts fr om a Confer ence templa te, pr ovide d you have the appr opriate permi ssi on. T o d ele te a pa rticip ant: 1. C lick the par ticipan t name in th e Par ticipa nt pan e of th e[...]

MGC WebCo mmander User’s Guide 10-85 The Par ticip ant te mplate open s. 2. C lick Del ete P articip an t fr om the P art icipant T emplates menu. A co nfirmat ion di alog box opens . 3. C lick OK to de lete th e partic ipan t or Cancel to a bort th e ope ration .[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 86 Deleting the Current Conferenc e T emplate from the Da t abase T o d ele te the cu rrent Con fe r ence te mpla te: 1. D ispl ay the c onfer ence par ameter s by cl icking o n the Conference tem plate nam e in the Con ference T em pla tes L ist in the Mai n M en u pa ne.[...]

MGC WebCo mmander User’s Guide 10-87 The C onfe rence te mplate par ameter s are d isplaye d in the Co nferenc e T emp late D efinitio n pane. 2. Po int to th e C o nfer ence T e mpl ate s men u in the menu bar a nd click Delet e C onferenc e T e mpl ate fro m the pop -up menu. A co nfirma tion windo w appears. 3. C lick OK to conf irm or Can cel[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 88 M odi f yi n g a C onf e re nce T emp la t e Th e option to mo dify c onferen ce p arame ters b efore starting it is availa ble only to us ers w i th the appropri ate pe rmissions. T o mo di fy a con f er ence tem pla t e: 1. T o modify t he pa rameter s of a Confer ence t[...]

MGC WebCo mmander User’s Guide 10-89 3. Once you have modified al l the re quir e d para mete rs, point to th e Con ference T emp lates menu and the n cl ick Save to sav e the ne w para mete rs in t he dat abase . Y ou can the n st art an On G oing c onfer enc e or sc hed ule the con fere nce to sta rt a t a f uture date a nd time by cli cking th[...]

Cha pte r 10 - Con fer ence T emp late s – Full Par am eter s Vi ew 10- 90[...]

11- 1 11 Managing Parti cip ant T e mplate s Pa r t ic i pan t te mpl a te s a re man age d f rom t he Partic ipants T emplat es wi ndow . There a re t wo types of p articipan ts, linked a nd embed ded. Lin ked Pa rticipa nt A lin ked par ticipa nt is stor ed in the d atabase . When a lin ked par ticipa nt is adde d to a C onfere nce tem plat e, a [...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 2 Particip ant T emplates Par ticipa nt temp lates a re organize d int o Groups. T o incr ease sec urity , use rs are assi gned ac cess r i ghts t o Gro ups an d can vie w only those te mplates assigne d to Groups in whi ch th ey have access r i g hts. When you de fi ne new templa tes in t he [...]

MGC WebCo mmander User’s Guide 11-3 The Participant T empl ates wi ndow opens. Y ou ca n re si ze th e Par ti cipant Pr opert ies and the Partic ipant List panes by mov ing th e Sp lit bar b etwee n the tw o pa nes. • Y ou c an view the ma in p articipa nt prop ertie s in the Partic ipant List pane by mo ving t he scro l li ng bar or usi ng the[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 4 Defin ing a N ew Pa rticipant A parti cip ant can b e defi ned i n thr e e ways : • Fro m the Ne w Meeting windo w . Fo r more in forma tion, q • Fro m the C onf eren ce tem pla te. F or mo re info rmati on, s ee Ch apte r 10, “Adding P art icipa nts t o Confere nce T emplat es” on p[...]

MGC WebCo mmander User’s Guide 11-5 Defining a Particip ant T empla te in the Da t abase T o de fine a ne w p articipan t di r e ctly in the d atabase : 1. In t he Mai n M en u p ane, in th e Gr oup list, select the G r oup where you want t o ass ign the new Par tici pant te mplate . Only t he Groups to w hich you h ave acces s r ight s are l ist[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 6 The Parti ci pant Pr opertie s - Basic window op ens. The de faul t value s for many of the f i el ds in t he Participant P r oper ties pane are ta ken from the Parti ci pant Def ault s defi ned in the c urr ently loade d De faults set in the MG C W eb S erver Ma nager . T hese param eters c[...]

MGC WebCo mmander User’s Guide 11-7 4. T o define t he pr opert ies of an ISDN, A TM, MPI or H.323 v ideo par ticipan t, sel ect th e ap propri ate Ne tw ork inte rfac e in the Inter face T ype field, as f ollows: — Se l ec t ISDN if the pa rtic ipant conne cts via ISDN lines. — Se l ec t AT M if the partic ipan t is using the A T M netw ork.[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 8 Defin ing ISDN, A T M, or MPI Video Part icip ants T o d efine ISDN/A T M/MP I vide o part ici pants: 1. D efi ne t he conne ction pa ra meters in Part icipant Pr opert ies - Basi c ta b a s descr ibed in T ab le 1 1-2. T able 1 1-2: Basic Conne ction Par amet ers f or V ideo ISDN/A TM // M [...]

MGC WebCo mmander User’s Guide 11-9 Part y P hones (con’ t) In order to support Bonding wit h specif ic T elec omm unic at ion swi tches, the pound key (#) symbo l needs to be adde d to the dial -out number sequence . MCU Phones This fiel d is enabl ed when Di al-in is sel ecte d fo r the Connecti on typ e , and when Party or Cha nnel is selec [...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 10 Pa rtic ipan t User Defin ed 1-4 There a r e 4 User Def ined fields th at ena ble you to enter ge nera l inf ormati on f or the p articip ant , suc h as the par t icip ant’ s: E-mail addr ess, tel ephon e number , comp any name, locati on, or any r equi red infor mation. The tit les of th[...]

MGC WebCo mmander User’s Guide 11-11 Meet Me Per This field is applica bl e to ISDN conferences only . This fiel d i s enabl ed when Dial-in is sel ected fo r th e Connecti on type. Channel - the par t i cip ant d ials a uni que number for each v i de o c hanne l. Party - the par ticip ant dials a uni que number for each g roup of channels he /s [...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 12 2. Click the Advanced tab . The Part ic ipant Pr opertie s - A dvanced windo w opens. If you ar e defining a T1-CAS p articipan t see “Advanced T1-CAS Par tici p ant Window” on pa ge 32.[...]

MGC WebCo mmander User’s Guide 11-13 3. Def ine the conne c ti on para meters in P art ic ipant Pr opert ies - Advanced ta b as desc ribe d in T able 11- 3. T able 1 1-3: Adv anced Connect ion Parameters for Video I SDN /A TM/MPI Optio n Descrip t ion Aggreg at ion Sel ect the aggrega t ion m ethod: Auto – Select thi s opti on to conn ect the p[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 14 V ideo P rotocol Select t he Video compres sion standa rd: Auto - Sele ct thi s opti on to use the conf er ence’ s Video Protocol setti ngs and ena ble the dyna m ic adjust ment of the Video Prot ocol in Video Swit ching confer ences . H261 – The video compr ession sta ndard man dat o r[...]

MGC WebCo mmander User’s Guide 11-15 Service Name T yp e the name of the Network Ser vice th at w il l be used to conn ect t he part i cip ant to the confere nce exactl y as it i s defined in the Network Servi ce funct io n (t he system i s case sensi tive). If le ft blan k, the def ault Netwo rk Service is used, dependi ng on t he selecte d Conn[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 16 Encrypt i on Choose any o f the f ollowing Encryp t ion opti ons: • Aut o - When par tici p ants connect to a confer ence, the confer enc e/Entr y Queue encrypt ion s ettings ar e a utoma tical ly applied t o the par tici pa nt. For exa mple, when a conf er e nce/ Entry Queu e i s set to [...]

MGC WebCo mmander User’s Guide 11-17 Restr ict Only Sel ect t his ch eck bo x to ind icate th at the pa rtic ipa n t is using a re stri ct e d line whose transfe r rate per channel is 56 Kbps (i nstead of 6 4 Kb ps). Th is opt ion is val id for a T ransc oding or Conti nuous Presen ce confer enc es only . Sub-Ser vice Name This fiel d is appli ca[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 18 Defi ning H.32 3 V ideo and SI P Audi o Partici pan t s W hen sele cting H.323 or SIP in the Participant P roper ties - B asic , Inte rface Ty p e field , the Partic ipant Pr op erties fiel ds ch ange.[...]

MGC WebCo mmander User’s Guide 11-19 T o def ine th e pr op er ties of an H.323 V ideo or SIP A udio P arti cipan t: 1. Def ine the connec tion para mete rs in Pa rticipant Properties - Basic tab as desc ribe d in T able 1 1-4. T able 1 1-4: Basic conn ection par ameters f or H.323 Audi o-Only ISDN/ H.323 Optio n Descrip t ion Connect ion Select [...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 20 Alia s Name (H.323 ) Select the alias na m e f ormat fr om t he drop-d own lis t . E.164 and H.323ID ar e the f ormats s upported by the system . E.164 f or mat incl udes only digit s, * and # . H.323ID format suppor ts le tter s and numera ls. SIP Add r es s (SI P) sip: [user name]@[dom ai[...]

MGC WebCo mmander User’s Guide 11-21 2. C lick the Adv ance d tab. The Participant Pr opertie s - Advanced window op ens. Addres s T ype (SI P) SIP URI: A SI P URI uses the format of an email address , typi cally c ontai ni ng a u ser name and a host name, s ip:user@h ost. For exam ple, sip: dan@po lycom .com . TEL URL: "T el" means tha[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 22 3. D efi ne t he conn ect ion par ameter s in Parti cip ant Pr opertie s - Advanced tab as de scri bed i n T able 1 1-5. T able 1 1-5: Ad vanced Pa rameter s for H.323 V i d eo Parti cipan t Option Descr iptio n Service Name T ype the name of the H.323 Network Service handli ng the call (th[...]

MGC WebCo mmander User’s Guide 11-23 V ideo Pro tocol Select the V ideo com pressi on standard : Auto - Se lect this op tion t o us e the conference ’s V ideo Pr otocol setti ngs an d enabl e the dynamic adjust ment o f th e Video Pr o tocol i n V ideo Switching confer enc es. H261 – The vi deo compress ion st andar d mandator y to a l l c od[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 24 Enhanced V ideo This o ption i s appli ca ble t o s tandar d Video cards and is not req uired f or part i cipan ts connecti ng to confer ences running on th e Vi deo+ ca rds (the VIdeo+ card provides the high qual ity video combined wi t h high Li ne Rates using one vid eo codec). The MGC M[...]

MGC WebCo mmander User’s Guide 11-25 4. T o sa ve the P articip an t templa te, ref er to “ Sav ing th e Parti cipant T emplate” on pa ge 11- 28. Qual ity of S ervi ce Par ameters Qua lity of Service (Qo S) can b e set for H. 323 partici pant s. Th e purpo se of Qo S is to prior itize IP packe t tran sport from the MCU to the endpoint . QoS d[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 26 The Parti ci pant QoS window opens. 2. Fil l in th e parame ters for IP Qu ality of Ser vice a s describ ed in T abl e 1 1-6: T able 1 1-6: H. 323 Par ticip ant IP Qu ality of Ser vice Para meters Option Desc ripti on IP Qual ity of Servi ce From the I P Q ual ity o f Se rvi ce drop-do wn l[...]

MGC WebCo mmander User’s Guide 11-27 Audio T he oper ator can pr iori tize audi o IP pack ets, ensur i n g that all pa rtic ipant s in t h e c onferen ce hear each ot her and ensure that each pa r tic ip ant is cle ar ly heard. Sel ect the des i red priori ty . T he scale is fr om 0 to 5, where 0 is the lowest and 5 is the high est. The priori ty[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 28 Sa ving th e Pa rtici p ant T empl at e T o save the P arti cip ant te mplat e • Point to the P artici pant T e mpl ate menu, and t hen cli ck Save . Th e new te mp late is a dded to the li st of P artici pant te mplate s assign ed to the se lected Gr oup . Def ini ng Au dio Onl y Part ic[...]

MGC WebCo mmander User’s Guide 11-29 The Participant Pr opertie s options cha nge accordingl y . 2. Sel ect the Pa rticip ant C onne ction ty pe. S elect e ither Dial- in if t he particip an t calls th e co nferenc e/M CU o r Dia l -o ut if the M CU ca lls the particip an t. If t he pa rti cipant int erface type is T1-CA S, you ca n only se lect [...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 30 The Part ic ipant Pr opertie s - A dvanced windo w opens. 6. D efi ne t he conn ect ion par ameter s in Parti cip ant Pr opertie s - Advanced tab as de scri bed i n Table 11-7 . T able 1 1-7: Advanced Param eters for Audi o-O nly ISDN/H.323 / SIP Field Descr ipti on Service Name T ype the n[...]

MGC WebCo mmander User’s Guide 11-31 7. T o sa ve the P articipa nt tem plate, r efer to page 1 1-2 8. Record ing This f ield is used to indicat e whet her the pa rtic ipant being defined i s a st andard partic ipant or it is a port that wil l be used for conferenc e r eco rding. • None - i n dicate s t h at thi s pa rtic ipant is a stan dard p[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 32 Advan ced T1-CAS Particip ant Window The T1- CAS par tici pan t’ s wi ndow dif fers f rom a IS DN, A TM or MPI partici pant as part ic ipant’ s connect us ing A udio On ly . 1. Click the Ad vance d tab. T he P art icipant Pr opert ies - A dvance d w ind ow opens. 2. D efi ne t he conn e[...]

MGC WebCo mmander User’s Guide 11-33 3. Sav e th e partic ipan t tem plate . Record ing This fiel d is used to i ndicat e wheth er the par ticip ant being def ined is a sta ndard par t ici p ant or it is a port that will be used for con f er ence recor ding. • None - indica tes that this p artici pant is a sta ndard part ici pant. T his i s the[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 34 Deleting a Particip ant from the Dat abase A p artici pant ca n be d eleted f rom th e da tabase. T o delete a partic ipan t, the partici pan t prope rtie s must be di splayed. T o d ele te the pa rt ic ipa nt fro m t he d a taba se : 1. In the P artici pant T e mpl ates w indow, cl ick the[...]

MGC WebCo mmander User’s Guide 11-35 The Participant s Pr opert ies window opens. 2. Po int to th e Participant T emplate menu, a nd click Del ete P articip an t . The f ollo wing conf irmati on b ox opens: 3. C lick OK to de lete th e partic ipant f rom th e datab ase, or c lick Can cel to ca n ce l th e op erat ion .[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 36 Modifying the Particip ant T emplate in the Dat a ba se Y ou c an m odif y the p roperti es of a Part icipa nt temp late st ored i n the d atab ase ev en if the particip ant was define d dur ing the C onfere nce tem plate defini tion. T o modify the parti cipant t empla te in the d atabase:[...]

MGC WebCo mmander User’s Guide 11-37 The tem pla te is sav ed with the mo dified param eter s.[...]

Ch apter 11 - M anag ing Pa rtic ipant T e mpla tes 11- 38[...]

A-1 A Appendix A: Default T emplates Th ere are f ive de faul t Con ferenc e temp lates in clude d in t he MGC W ebCommander data base: • COP (D efaul t_COP) • Vide o ( D ef au l t_Vid e o) • Audi o (De faul t-Au dio) • So f twar e Con tin uo us P r ese nce (S W CP) • V ideo S witch ing ( V ideo-Sw it ch) For a detai led descri pti on of [...]

Ap pendi x A: Defa ult T empl ates A-2 De faul t C onf eren ce T em plate Pr op ertie s - D efau lt _CO P Parameter Va l u e General Name Default_COP Remarks (empt y) Duration 2:00 Ho ur s Billi ng ( empt y) Meet M e Per Conf. Y es Entry Queu e Ac cess No Confer ence Ent ry Passwor d (empt y - to be allocat ed by system ) Web /Chair per son Passwor[...]

A-3 Same Lay out Y es (greyed out) Lect ur e Mode None Lect ur er Name Auto sel ect (greyed out ) T imer (disabl ed) Int erv al 10 sec. (g reyed ou t) FECC/LSD Rate None T120 Rate None Audio Alg. Auto VTX1000 ( di s abled) Sil ence IT Y e s (greyed out) Pro- Motion None Dual S tream Mode None V ideo Pro tocol Auto V ideo For mat Auto Frame Rate dis[...]

Ap pendi x A: Defa ult T empl ates A-4 Auto T er minati on Y es Min utes Be fore Fi rst Jo in 25 Min utes Af t er La s t Qui t 5 Dial -Out Manu al ly No Allo w und efined Part i c ipant s Y es Min Number of Par ticip ants 3 Max Number of Partici pan ts Auto Cascade None Master None Chair Contr ol None Label None Atten ded None Mess age Servic e Nam[...]

A-5 Numbe r of Occurr ence s (dis abled) V ideo Layout V ideo Layo ut 5+ Backgr ound (enabled) Layout Borde r Y es Speaker Notation Y e s Recordi ng Enabl e Recording No Record ing Li nk Name Empty S tart Recording Immed iatel y (gr eye d o ut) Paramet er Va l u e[...]

Ap pendi x A: Defa ult T empl ates A-6 De faul t C onf eren ce T em plate Pr op ertie s - D efau lt _Video Parameter Va l u e General Name Default _V ideo Remarks (empt y) Duration 2:00 Ho ur s Billi ng ( empt y) Meet M e Per Conf. Y es Entry Queu e Ac cess No Confer ence Ent ry Passwor d (empty - to be allocat ed by system ) Web /Chair per son Pas[...]

A-7 Same Layout No Lect ur e Mode None Lect ur er Name Auto sel ect (greyed out ) T imer (disabl ed) Int erv al 10 sec. (g reyed ou t) FECC/LSD Rate None T120 Rate None Audio Alg. Auto VTX1000 Y es Sil ence IT Y e s (greyed out) Pro- Motion None Dual S tream Mode None V ideo Pro tocol Auto V ideo For mat Auto Frame Rate Auto Quality Auto Annex P No[...]

Ap pendi x A: Defa ult T empl ates A-8 Auto T er minati on Y es Min utes Be fore Fi rst Jo in 25 Min utes Af t er La s t Qui t 5 Dial -Out Manu al ly No Allo w und efined Part i c ipant s Y es Min Number of Par ticip ants 3 Max Number of Partici pan ts Auto Cascade None Master None Chair Contr ol None Label None Atten ded None Mess age Servic e Nam[...]

A-9 De fault Co nf eren ce T em pla te Prope rtie s - Def ault- Au dio Numbe r of Occurr ence s (dis abled) V ideo Layout V ideo Layo ut 5+ Backgr ound (enabled) Layout Borde r Y es Speaker Notation Y e s Recordi ng Enabl e Recording No Record i ng Link Name empty S tart Recording Immed iatel y (gr eye d o ut) Paramet er Va l u e General Name Defau[...]

Ap pendi x A: Defa ult T empl ates A-10 Numeric ID (empty) Confer ence User Defined 1- 3 (empty) Media Audi o Ne two rks IP , ISD N, A TM , M PI Parti cip ants None defined Advanced Auto T er minati on Y es Min utes Be fore Fi rst Jo in t 25 Min utes Af t er La s t Qui t 5 Dial Out M anual l y No Allo w und efined Par tic ipant s Y es (gre yed out)[...]

A-11 Lock No On Hold No Enabl e Invit e Y es Roll Call No Entr y T one Y e s End T ime Alert T one Y es - 5 Minut es Exit T one Y e s Meet M e Per Conf Limi t ed Occ urrence s greyed out Numbe r of Occurr ences 1 Recordi ng Enabl e Recording No Record ing Li nk Name Empty S tart Recording Immed iatel y (gr eye d o ut) Paramet er Va l u e[...]

Ap pendi x A: Defa ult T empl ates A-12 De faul t C onf eren ce T em plate Pr op ertie s - S oftw ar e C P Parameter Va l u e General Name SW CP Remarks (empt y) Duration 2:00 Ho ur s Billi ng ( empt y) Meet M e Per Conf. Y es Entry Queu e Ac cess No Confer ence Ent ry Passwor d (empty - to be allocat ed by system ) Web /Chair per son Password (emp[...]

A-13 Same Lay out Y es (greyed out) Lect ur e Mode None Lect ur er Name Auto sel ect (greyed out ) T imer (disabl ed) Int erv al 10 sec. (g reyed ou t) FECC/LSD Rate None T120 Rate None Audio Alg. Auto VTX1000 No (greye d out) Sil ence IT Y e s (greyed out) Pro- Motion None ( gr e yed out) Dual S tream Mode None (greyed out ) V ideo Pro tocol H.264[...]

Ap pendi x A: Defa ult T empl ates A-14 Auto T er minati on Y es Min utes Be fore Fi rst Jo in 25 Min utes Af t er La s t Qui t 5 Dial -Out Manu al ly No Allo w und efined Part i c ipant s Y es Min Number of Par ticip ants 3 Max Number of Partici pan ts Auto Cascade None Master None Chair Contr ol None Label None Atten ded None Mess age Servic e Na[...]

A-15 Numbe r of Occurr ence s (dis abled) V ideo Layout V ideo Layout 2, 4 ( depending o n the num ber of c onnected p articip ants) Backgr ound No Layout Border No Speaker Notation No Recordi ng Enabl e Recording No Record ing Li nk Name Empty S tart Recording Immed iatel y (gr eye d o ut) Paramet er Va l u e[...]

Ap pendi x A: Defa ult T empl ates A-16 De faul t C onf eren ce T em plate Pr op ertie s - Vid eo -Sw itch Parameter Va l u e General Name Video -Switch Remarks (empt y) Duration 2:00 Ho ur s Billi ng ( empt y) Meet M e Per Conf. Y es Entry Queu e Ac cess No Confer ence Ent ry Passwor d (empty - to be allocat ed by system ) Web /Chair per son Passw[...]

A-17 Same Lay out Y es (greyed out) Lect ur e Mode None Lect ur er Name Auto sel ect (greyed out ) T imer (disabl ed) Int erv al 10 sec. (g reyed ou t) FECC/LSD Rate None T120 Rate None Audio Alg. 56 (G .722/G . 71 1) VTX1000 Y es Sil ence IT Y e s (greyed out) Pro- Motion None Dual S tream Mode None V ideo Pro tocol Auto V ideo For mat Auto Frame [...]

Ap pendi x A: Defa ult T empl ates A-18 Auto T er minati on Y es Min utes Be fore Fi rst Jo in 25 Min utes Af t er La s t Qui t 5 Dial -Out Manu al ly No Allo w und efined Part i c ipant s Y es Min Number of Par ticip ants 3 Max Number of Partici pan ts Auto Cascade None Master None Chair Contr ol None Label None Atten ded None Mess age Servic e Na[...]

A-19 Numbe r of Occurr ence s (dis abled) V ideo Layout V ideo Layout 1x1 (fu l l s creen) Backgr ound (enabled) Layout Borde r Y es Speaker Notation Y e s Recordi ng Enabl e Recording No Record ing Li nk Name Empty S tart Recording Immed iatel y (gr eye d o ut) Paramet er Va l u e[...]

Ap pendi x A: Defa ult T empl ates A-20[...]