Ricoh Printer Reference manual

Operating Instructions Printer Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e t o rea d th e Safety Informatio n in "About This Machi ne" before using the ma chine. Preparing the Machine Setting Up th e Printer Driver Other Print Operations Di[...]

Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice. In no event wil l th[...]

i Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. ❖ About This Machine Be sure to read the Safety Informatio n in this manual before using the ma- chine. This manual provides an introductio n to the functions of the mac hine. It also explains the control panel , preparation procedures for[...]

ii • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement •U N I X S u p p l e m e n t • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTop Binder Introduction Guide •A u t o D o c u m e n t L i n k G u i d e Note ?[...]

iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i How to Read This Manual .............................................. ....................................... 1 Symbols ........... ........... ........... .............. ........... ............ .............. .[...]

iv Installing Font Manager 2000......................................................................... ..... 54 Using Adobe PageMaker Version 6.0, 6.5, or 7.0 .............................. ................ 55 2. Setting Up the Printer Driver PCL - Accessing the Printer Properties ........................ ..................................... 57 [...]

v Chaptering ....................................... .......................................... ......................... 120 No slip sheets ........... ................................................... ................ ................. .......... 120 Inserting chapter slip sheets ..... .............. ... ..... ............ .............. ......[...]

vi[...]

1 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could re sult in serious injury or death. Be sure to read these notes. They can be found in the "Safety In formation" section of About This Machine. Indicates important sa fety notes. Ignoring these notes coul[...]

2 Display Panel This section describes configuration us ing the display panel when the printer function is selected. Initial Display Important ❒ The machine switch es to offline when yo u make settings when th e machine is online. After you complete the settin g, the machine switches to online au- tomatically. ❒ If you make a setting when the m[...]

3 4. [ Job Reset ] Press to cancel the current print job. If you press it when the machine is offline and Hex Dump is selected, Hex Dump is canceled. 5. [ Print Jobs ] Press to display print jobs sent from a computer. 6. [ Error Log ] Press to display the error logs of print jobs that sent from a computer. 7. [ Spooling Job List ] Press to display [...]

4 Job List Jobs printed using Copy, Do cument Server or Printer mode are temporarily stored in the machine, and then executed in order. Using th e Job List function allows you to manage th ese jobs. For exam ple, you can cancel incorr ect job set- tings or print an urgent docum ent. Note ❒ You cannot use the Job List function when Interrupt Copy [...]

5 ❖ When [ Job Order ] is selected: The job list is displayed for all fu nctions in the order of print jobs. A Switches between job lists for each function. B Switches between [ Current / Waiting Job List ] and [ Job History ] . C Reserved job numbers are displ ayed. D Functions that printed jobs are displayed. : Job printed using co py function.[...]

6 Changing the order of jobs You can change the order in which prin t jobs in the j ob list are served: A Press [ Job List ] . B Select the job you want to change the order. C Press [ Change Order ] . D Change the order using [ Top ] , [ Previous ] , or [ Next ] . E Press [ OK ] . Holding print jobs The machine holds a job currently prin ting or jo[...]

7 Deleting jobs You can delete a job curr ently printing or jobs in the print queue: A Press [ Job List ] . B Select the job to be deleted. To delete mult iple print jobs , select all print jo bs you want to delete . C Press [ Delete Reservation ] . D Press [ Yes ] .[...]

8 Printer Features Menu The following explains settings and mean ings of functions on Printer Feature. Printer Feature screen appears when you press the { User Tools/Counter } ke y. For details, see “Printer Features”, Gene ral Settings Guide. ❖ List / Test Print ❖ Maintenance Menu Description Multiple Lists You can print th e configuration[...]

9 ❖ System Menu Description Print Error Report You can print an erro r report when a printer or memory error oc curs. Auto Continue You can select th is to enable Auto Continue. When it is On, printing continues after a sys- tem error occu rs. Memory Overflow Select this to have a mem ory overflow error report printed. Job Separation You can enab[...]

10 ❖ Host Interf ace ❖ PCL Menu Bypass Tray Setting Priority You can specify which of the two options, (Printer) Driver / Command or Machine Set- tings, has priority for determining the paper size for the bypass tray. Edge to Edge P rint Y ou can s elect whether or not to print on the entire sheet. Default Printer Language You can set the defau[...]

11 ❖ PS Menu (optional) ❖ PDF Menu (optional) Note ❒ Some options do not appear depending op tional units or se lected printer lan- guages. ❒ Some options cannot be set de pending on security settings. Reference For details, see “Pr inter Features” , General Sett ings Guide. For more information about copier features and system settings[...]

12 Setting Paper on the Bypass Tray This section g ives instruc tions fo r setting paper on the bypass tray. For details about paper size and paper type, see “Paper Size and Paper Type”, About This Machine. Important ❒ The following functions are disabled when printing from the bypass tray: • Duplex/Booklet printing •A u t o T r a y S e l[...]

13 C Set the paper size using the printe r driver or the control panel. The following procedur es are not require d if you select [ Driver / Command ] from [ Bypass Tray Setting Priority ] in [ System ] of [ Printer Features ] . In that case, set the paper size using the printer driver. Note ❒ Paper sizes that can be l oaded onto the bypass tray [...]

14 D Press [ Printer Bypass Paper Size ] . E Select the paper size. F Press [ OK ] . G Press the { User Tools/Counter } key. The initia l screen appear s. Note ❒ When loading OHP transparencies or th ick paper, set paper size and paper type. Reference For printer driver settings, see the printer driver Help. Setting Custom Size Pape r Using the C[...]

15 E Press [ Custom Size ] . If a custom size is alre ady set, press [ Change Size ] . F Press [ Vertical ] , enter the vertical size of the paper using the number keys, and then press the { q } key. G Press [ Horizontal ] , enter the horizontal size of the paper using the number keys, and then press the { q } key. H Press [ OK ] . The paper sizes [...]

16 D Press [ T Next ] to scrol l through the list. E Press [ Paper Type: Bypass Tray ] . F Press [ OHP (Transparency) ] on the [ Paper Type ] area when loading OHP trans- parencies. Press [ No Display ] on the [ Paper Type ] area, and then press [ Thick Pa- per 1 ] , [ Th ick Pape r 2 ] , or [ Thick Paper 3 ] on the [ Pape r Thickness ] area when l[...]

17 1. Preparing the Machine Confirming the Connection Method This machine suppo rts netw ork and local connection. Before ins talling the printer driv er, ch eck how the machine is connected. Follow the driver installation proc edure that is appropriate to the connection method. Network Connection This machine can be used as a Win dows printing por[...]

Preparing the Machine 18 1 ❖ Windows Me ❖ Windows 2000 ❖ Windows XP ❖ Windows Server 2003 ❖ Windows NT 4.0 Reference See the explanatio n about how to instal l the printer driver for each ty pe of port. For the Sm artDeviceMonitor for C lient port, see p.22 “Using the Smart- DeviceMonitor for Client Port”. For the Standard TCP/IP port[...]

Confirming the Connection Method 19 1 Using as a network printer This machine can be used as the Wind ows network pr inter, the NetWare print server, or the NetWare remote printer. Note ❒ In an IPv6 environment, Netw are servers cannot be used. Reference See the explanatio n about how to instal l the printer driver for each ty pe of network print[...]

Preparing the Machine 20 1 Local Connection Local connections can be established vi a parallel, USB, I EEE 1394 (SCSI print), and Bluetooth connections. Windows operating system version determines the available connection methods. •W i n d o w s 9 5 : Parallel connections • Windows 98: Parallel connections • Windows 98 SE / Me: USB and Parall[...]

Installing the Printer Driver 21 1 Installing the Printer Driver This section e xplains how to install the printer driver. There are two ways to in- stall the printer driver: usin g Quick Install, which insta lls the settings at once, or installing the ap propriate driver according to the po rt you want to us e. Quick Install Windows 95 / 98 / Me /[...]

Preparing the Machine 22 1 H Click [ Finish ] . A message about restarting the computer appears. Restart the computer to complete installation. I Click [ Exit ] in the first dialog box of the installer, and then take out the CD- ROM. Note ❒ To stop installation of th e selected software, click [ Ca ncel ] before instal la- tion is complete. ❒ A[...]

Installing the Printer Driver 23 1 E Select an interface language, and then click [ Next > ] . The default interface language is English. F The message to quit all other applica tions appears. Quit al l applications, and then click [ Next > ] . G The software license agreement appears in the [ License Agreement ] dialog box. After reading thr[...]

Preparing the Machine 24 1 Windows 2000 / Wi ndows NT 4.0: A Open [ Printers ] window from [ Start ] menu. B In the [ Printers ] window, click the icon of the printer you want to use. On the [ File ] menu, click [ Properties ] . C On the [ Ports ] tab, click [ Configure Port ] . The [ Configuration ] dialog box appears. Windows XP, Window s Server [...]

Installing the Printer Driver 25 1 A Quit all applications currently running. B Insert the CD-ROM into the CD- ROM drive. The installer starts. C Select an interface language, and then click [ OK ] . The default interface language is English. D Click [ PCL/RPCS Printer Drivers ] . E The software license agreement appears in the [ License Agreement [...]

Preparing the Machine 26 1 R After the installation is completed, se lect one of the options to restart the computer either now or later, and then click [ Finish ] . Restart the computer to complete installation. Note ❒ Setting a user code allows a SmartDev iceMonitor for Admin user to dis- play and check statistics about the number of sheets whi[...]

Installing the Printer Driver 27 1 G Select the machine model you want to use. The printer name can be chan ged in the [ Change settings for 'Printer Name' ] box. H Double-click the printer name to display the printer settings. The details shown in [ Comment: ] , [ Driver: ] , and [ Port: ] vary depending on the operating system, printer [...]

Preparing the Machine 28 1 Note ❒ To stop installation of th e selected software, click [ Ca ncel ] before instal la- tion is complete. ❒ Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory. ❒ Setting a user code allows a SmartDev iceMonitor for Admin user to dis- pla[...]

Installing the Printer Driver 29 1 G Click [ Next > ] . H Select the machine model you want to use. The printer name can be chan ged in the [ Change settings for 'Printer Name' ] box. I Double-click the printer name to display the printer settings. The details shown in [ Comment: ] , [ Driver: ] , and [ Port: ] vary depending on the op[...]

Preparing the Machine 30 1 Reference A message appears if there is a newer version of the prin ter driver alre ady installed. If there is, you cannot inst all the printer driver usi ng Auto Run. If you still want to install the printer driver, use [ Add Printer ] . See “When a Message Appears during Install ation of the Printer Driver”, Trouble[...]

Installing the Printer Driver 31 1 K Click [ LPR Port ] , and then click [ OK ] . If [ LPR Port ] does not appear, see Windows Help and install it. L Enter the printer's IP address in the [ Name or address of server providing lpd ] box. M Enter “lp” in the [ Name of printer or print queue on that server ] box, and then click [ OK ] . The p[...]

Preparing the Machine 32 1 Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the printer as a Windows network pr inter. To use the print server, install the prin ter driver by selecting “Network printer server”, and then select the Windows 2000 / XP, Windows Server 2003, or Win- dows NT 4[...]

Using as a Windows Network Printer 33 1 H Select the [ Printer Name ] check box to select the printer models you want to use. The printer name can be chan ged in the [ Change settings for 'Printer Name' ] box. I Double-click the printer name to display the printer settings. The details shown in [ Comment: ] , [ Driver: ] , and [ Port: ] v[...]

Preparing the Machine 34 1 Using as a NetWare Print Server / Remote Printer This describes how to set up the Windows computer used as the NetWa re client. Important ❒ To install this printer driver unde r Windows 2000 / XP Professional, Win- dows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on[...]

Using as a NetWare Print Server / Remote Printer 35 1 H Double-click the printer name to display the printer settings. The details shown in [ Comment: ] , [ Driver: ] , and [ Port: ] vary depending on the operating system, printer model, and port. I Click [ Port: ] , and then click [ Add ] . J Click [ Network Printe r ] , and then click [ OK ] . K [...]

Preparing the Machine 36 1 Form Feed Do not use NetWare to configure form feed . Form feed is cont rolled by the print- er driver on Windows. If NetWare fo rm feed is configured, the prin ter may not print properly. Follow the procedure below to disable fo rm feed accordi ng to the operating sys- tem used: • Under Windows 95 / 98 / Me, clear the [...]

Installing the Printer Driver Using USB 37 1 Installing the Printer Driver Using USB This section ex plains how to in stall printer drivers using USB. Before installing, check that only the op erating system is running on the compu- ter and no print jobs are in progress. The printer drivers can be installed fr om the supplied CD-ROM provided with t[...]

Preparing the Machine 38 1 H Insert the printer driver. Click [ Search for the best driver for your device. [Recom- mended] ] , and then click [ Next > ] . I Select the [ Specify a location: ] check box, and then click [ Browse... ] . The [ Browse for Folder ] dialog box appears. J Insert the CD-ROM into the CD- ROM drive. Note ❒ When Auto Run[...]

Installing the Printer Driver Using USB 39 1 Windows 2000 - USB Important ❒ Installing a printer driver requires Administrator permission. Log on using an account that has Administrator permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically. If the printer driver has already been [...]

Preparing the Machine 40 1 H Click [ Finish ] . If the printer driver has already been in stalled, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [ Printers ] window. Note ❒ The number after “USB” varies depend ing on the number of printers con- nected. Windows XP, Windows Server 2003 [...]

Installing the Printer Driver Using USB 41 1 D Select the [ Include this location in the sea rch ] check box under [ Search for the best driver in these location ] , and then click [ Browse ] to select the printer driver lo- cation. If the CD-R OM drive is D, the sour ce files of th e printer dr iver are stored in the following location: •R P C S[...]

Preparing the Machine 42 1 Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the par- allel port. To use a machine connected using a parallel interface, click [ LPT1 ] when install- ing the printer driver. Important ❒ To install this printer driver unde r Windows 2000 / XP Professional, Win-[...]

Printing with Parallel Connection 43 1 M After the installation is completed, se lect one of the options to restart the computer either now or later, and then click [ Finish ] . Restart the computer to complete installation. Note ❒ To stop installation of th e selected software, click [ Ca ncel ] before instal la- tion is complete. ❒ Auto Run m[...]

Preparing the Machine 44 1 Installing the Printer Driver Using IEEE 1394 (SCSI print) The printer drivers can be installed fr om the supplied CD-ROM provided with this machine. Important ❒ Quit all applications currently running, and do not print du ring installation. ❒ Do not connect IEEE 1394 or USB devices to the computer or turn on another [...]

Installing the Printer Driver Using IEEE 1394 (SCSI print) 45 1 E Insert the CD-ROM into the CD- ROM drive. • If Auto Run starts, click [ Cancel ] , and then [ Exit ] . • To disable Auto Run, press the left { Shift } key when inserting the CD-ROM into the drive and keep it pressed un til the computer finishes reading from the CD-ROM. F Click [ [...]

Preparing the Machine 46 1 Windows XP, Windows Server 2003 This describes how to install the printer driver to the computer with Windonws XP or Windows Server 2000 instal led, using IEEE 1394 (SCSI print). Important ❒ SCSI print must be set to “active” from the contr ol panel. For de tails, see Net- work Guide. ❒ Installing this printer dr [...]

Installing the Printer Driver Using IEEE 1394 (SCSI print) 47 1 F Follow the on-screen instructions. If the printer driver has already been inst alled, the printer icon is added to the [ Printers and Faxes ] window. In this case, printer driver installation is not nec- essary. Even if the printer driver is already installed, the message “Found Ne[...]

Preparing the Machine 48 1 Printing with Bluetooth Connection This describes how to print using w ith Bluetooth de vices. Supported Profiles Refer the following su pported profiles for Bluetooth connection. ❖ SPP, HCRP • A maximum of two Bluetooth adapto r or Bluetooth-equ ipped computers can be connected at the same time using the Bluetooth in[...]

Printing with Bluetooth Connection 49 1 B Check that the printer you want to use appears in 3Com Bluetooth Connec- tion Manager. C On the [ Tool ] menu, click [ COM port ] . D Check that the message “Bluetooth Se rial Client (COMx) “ appears under Client Ports. (X indicates the CO M port number used by Bluetooth.) E Click [ Close ] . F On the [[...]

Preparing the Machine 50 1 Configuring Security Mode Settings This describes how to coufigur e the security mode settings. A Start 3Com Bluetooth Connection Manager. B On the [ Tools ] menu, click [ Security Mode ] . The [ Security Mode ] dialog box appears. C Select the security mode in the [ Security Mode: ] list. If you click [ High ] , or [ Cus[...]

Making Option Settings for the Printer 51 1 Making Option Settings for the Printer Make option settings for the machine usin g the printer driver when bidirectional communication is disabled. Reference For details about maki ng option setting s for the printer, see p.53 “If Bidirec- tional Communication Is Disabled”. Conditions for Bidirectiona[...]

Preparing the Machine 52 1 ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client incl uded on the CD-ROM must be in- stalled, and TCP/IP must be used. • Under Windows 2000, [ Enable bidirectional support ] must be selected, and [ Enable printer pooling ] m u s t n o t b e s[...]

Making Option Settings for the Printer 53 1 If Bidirectional Communication Is Disabled Set up option settings w hen bidire ctional communications are disabled. Important ❒ Under Windows 2000 / XP and Windows Server 2003, Manage Printers per- m i s s i o n i s r e q u i r e d t o c h a n g e the printer properties in the [ Printers ] folder. Log o[...]

Preparing the Machine 54 1 Installing Font Manager 2000 Important ❒ Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, in- stalling applications by Auto Run requ ires admini strator permission. To i n- stall a printer driver by Auto Run, log on using an account that has administrator permission. A Quit all applications currently run[...]

Using Adobe PageMaker Version 6.0, 6.5, or 7.0 55 1 Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 95 / 98 / Me / 2000 / XP, Wi ndows Server 2003, or Windows N T 4 . 0 w i t h A d o b e P a g e M a k e r , y o u n e e d t o c o p y P P D f i l e s t o t h e P a g e M a k e r folder . PPD files have the .ppd exte nsion in the folder ?[...]

Preparing the Machine 56 1[...]

57 2. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 95 / 98 / Me - Acce ssing the Printer Properties There are two methods to open th e printer properties dialog box. Making Printer Default Settings To make the printer default sett ings, open the printer properti es dialog box from the [ Printers ] window. Important ?[...]

Setting Up the Printer Driver 58 2 C Make the necessary settings, and then click [ OK ] . D Click [ OK ] to start print ing. Note ❒ The procedure to open the printer prop erties dialog box may vary depend- ing on the application. For details, see the manuals provided with the ap- plication you use. ❒ With some applications, the printer dr iver [...]

PCL - Accessing the Printer Properties 59 2 Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the prin ter default settings for each user. Settings made in the printer properties dialog box are applied to al l users. A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . The [ Printers ] [...]

Setting Up the Printer Driver 60 2 Windows XP, Windows Server 20 03 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printe r default settings including option conf iguration setting s, log on using an account that has Manage Printers permission. Members of the Administrators an[...]

PCL - Accessing the Printer Properties 61 2 D Make the necessary settings, and then click [ OK ] . Note ❒ S e t t i n g s y o u m a k e h e r e a r e u s e d a s t h e default settings for all applications. Reference For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific [...]

Setting Up the Printer Driver 62 2 A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . The [ Printers ] window appears. B Click the icon of the printer you want to use. C On the [ File ] menu, click [ Properties ] . The printer properties dialog box appears. D Make the necessary settings, and then click [ OK ] . Note ❒ [...]

PCL - Accessing the Printer Properties 63 2 Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer prope rties dialog box from that application. The foll owing explains how to make settings for the WordPad application provided with W[...]

Setting Up the Printer Driver 64 2 RPCS - Accessing the Printer Properties Windows 95 / 98 / Me - Acce ssing the Printer Properties There are two dia log box types of the printer properties dialog box. “Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help. ❖ Multi-tab Th[...]

RPCS - Accessing the Printer Properties 65 2 Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer prope rties dialog box from that application. The foll owing explains how to make settings for the WordPad application provided with [...]

Setting Up the Printer Driver 66 2 B Click the icon of the printer you want to use. C On the [ File ] menu, click [ Properties ] . The printer properties dialog box appears. When you open the printer properties di alog box initially after installing the RPCS printer driver, a confirmation message appears. After clicking [ OK ] , the printer propert[...]

RPCS - Accessing the Printer Properties 67 2 B Select the printer you want to use in the [ Select Printer ] list. C Make the necessary settings, and then click [ Apply ] to start printing. Note ❒ The procedure to open the [ Printing Preferences ] dialog box may vary de- pending on the application. For details, see the manuals provided with the ap[...]

Setting Up the Printer Driver 68 2 D Make the necessary settings, and then click [ OK ] . Note ❒ S e t t i n g s y o u m a k e h e r e a r e u s e d a s t h e default settings for all applications. Reference For details, see the printer driver Help. Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the prin te[...]

RPCS - Accessing the Printer Properties 69 2 C Make the necessary settings, and then click [ Apply ] to start printing. Note ❒ The procedure to open the [ Printing Preferences ] dialog box may vary de- pending on the application. For details, see the manuals provided with the application you use. ❒ Any settings you make in the followin g proced[...]

Setting Up the Printer Driver 70 2 Making Printer Default Settings - Default Important ❒ To change the printe r default settings including option conf iguration setting s, log on using an account th at has Full Control permi ssion. Members of the Ad- ministrators, Server Operat ors, Print Operators, and Power User s groups have Full Control perm [...]

RPCS - Accessing the Printer Properties 71 2 D Click [ OK ] to start print ing. Note ❒ The procedure to open the printer prop erties dialog box may vary depend- ing on the application. For details, see the manuals provided with the ap- plication you use. ❒ With some applications, the printer dr iver settings are not used, and the application&ap[...]

Setting Up the Printer Driver 72 2[...]

73 3. Other Print Operations Printing a PDF File Directly You can send PDF files direc tly to the machine fo r printing, without having to open a PDF application. Important ❒ This function is possible on ly when the optional PostS cript 3 unit is installed. ❒ This function is possible for genuine Adobe PDF files only. ❒ Version 1.3, 1.4, and [...]

Other Print Operations 74 3 DeskTopBinder Lite Enhancements Follow the DeskTopBinder Lite enhancem ent procedure to print PD F files di- rectly. A On the [ Start ] menu, click [ Programs ] , [ DeskTopBinder ] , and [ Extended Feat ures Wizard ] . B When [ Extended Features Wizard ] appears, select [ Start ] , and then click [ Nex t ] repeatedly unt[...]

Printing a PDF File Directly 75 3 Printing PDF Password-Protected Documents Follow the procedure below to pr int password-protected PDF files. A In the Windows [ Start ] menu, click [ Programs ] , [ DeskTopBinder ] , and [ Extended Features Wizard ] . B When [ Extended Features Wizard ] appears, select [ Start ] , and then click [ Nex t ] repeatedl[...]

Other Print Operations 76 3 PDF Direct Print Properties 1. Setting name: Displays the plug-in configuration name (up to 63 single byte characters) 2. Change Icon... Changes the icon displayed on the tool bar. 3. Printer name: Displays a list of RPCS drivers that sup- port PDF direct printing. 4. Duplex Prints on both sides of sheets. 5. Layout Prin[...]

Unauthorized Copy Control 77 3 Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document. Un authorized Copy Control consists of two functions: [ Data security f or copying ] and [ Mask type: ] . Important ❒ This function is designed to discourage copying of confidential documents[...]

Other Print Operations 78 3 ❖ Printing a document using [ Data security for copying ] 1. The pattern and text you have set is printed. 2. The document is copied or stored in copiers / multifunction machines which the optional Copy Data Secu- rity unit is installed. 3. The document is blanked by gray overprint. Note ❒ When printing a docu ment t[...]

Unauthorized Copy Control 79 3 Using [ Mask type: ] You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying. ❖ Setting [ Mask type: ] in the printer driver • Select a pattern from [ Mask type: ] , and then enter text in the [ Text: ] box. • You can select over print colour from [ Black ] [...]

Other Print Operations 80 3 ❒ Due to the effects of the settings, the results of copying, scanning, and saving documents in the document server may vary depending on the machine model and setting conditions. ❒ Printing with background patterns and te xt may be slower than normal printing. Reference For details about setting [ Mask type: ] , se [...]

Using the Print Job Function 81 3 Using the Print Job Function This describes how to print files stored in the machine. The following types of printing can be selected using t he printer driv er: Sample Print, Locked Print, Hold Print, and Stored Print. You can print or delete the print jobs saved in the machine which is sent from computers. If you[...]

Other Print Operations 82 3 D Sample Print Job List Displays only Sample Print fi les stored in th e machine. E Hold Print Job List Displays only Hold Print files stored in the machine. F Stored Print Job List Displays only Stored Print files stored in the machine. G Details Displays details about a selected file. H [ U Previous ] / [ T Next ] If t[...]

Using the Print Job Function 83 3 ❖ List Per User ID If you select [ List Per User ID ] from [ Initial Print Job List ] , the following screen appears: A User ID Displays the User IDs who sent files to the machine. B [ Clear ] Deselects a selection. C [ Exit ] Returns to the Printer s creen. D [ Complete List ] Displays all print jobs. E [ List P[...]

Other Print Operations 84 3 Selecting the Initial Print Job List Follow the procedure below to set the in itial Print Jobs scr een, and to show it. Selecting the Initial Print Job List A Press the { User Tools/Counter } key. B Press [ Printer Features ] . The Printe r Features me nu appears C On the [ System ] tab, press [ Initial Print Jo b List ][...]

Printing from the Print Job Screen 85 3 Printing from the Print Job Screen This section gives instruction about Sample P ri n t , L oc k e d P r i nt , H o l d P r i n t , an d Stored Print. Sample Print Use this function to p rint only the first set of a multiple-set print job. After you have checked the result, remaining sets ca n be printed or c[...]

Other Print Operations 86 3 Printing a Sample Print File The following proced ure describes how to print a Sample Print file with the PCL 6 / 5c and the RPCS printer driver. For information about how to print a Sample Print file with the PostScript 3 printe r driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM. Important ❒ [...]

Printing from the Print Job Screen 87 3 F Select the file you want to print, and press [ Print ] . G Enter the new number of sets using the number keys. You can enter up to 999 sets. Press { Clear/Stop } t o correct any entry mistakes. H Press [ Yes ] . The remain ing sets are pri nted. Press [ Stop ] to cancel printing. Note ❒ When multiple file[...]

Other Print Operations 88 3 C Press [ Sample Print Job List ] . A list of Sample Print files stored in the machine appears. Depending on the security settings, ce rtain print jobs may not be displayed. D Select the file you want to delete, and then press [ Delete ] . The delete confirmation screen appears. E Press [ Yes ] to delete the file. The se[...]

Printing from the Print Job Screen 89 3 Printing a Locked Print File The following procedur e describes how to print a Locked Print file wi th the PCL 6/5c and the RPCS printer driver. For information about how to print a Locked Print file with the PostScript 3 printe r driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM. Imp[...]

Other Print Operations 90 3 F Select the file you want to print, and then press [ Print ] . The password screen appears. G Enter the password using the number keys, and then press { OK } . The print confirmation screen appears. A confirmation screen will appear if the password is not entered correctly. Press [ Exit ] to enter the password again. If[...]

Printing from the Print Job Screen 91 3 C Press [ Locked Print Job List ] . A list of Locked Print files stored appears. Depending on the security settings, ce rtain print jobs may not be displayed. D Select the file you want to delete, and then press [ Delete ] . The password screen is displayed. E Enter the password using the number keys, and the[...]

Other Print Operations 92 3 Reference For details about the error log on the display panel, see p.106 “Checking the Error Log”. For details about the [ Auto Delete Temporary Print Jobs ] and [ Auto Delete Stored Print Jobs ] , see “Printer Features”, General Settings Guide. Printing a Hold Print File The following pr ocedure describes how t[...]

Printing from the Print Job Screen 93 3 F Press [ Hold Print Job List ] . A list of a print files stored in the machine appears. Depending on the security settings, ce rtain print jobs may not be displayed. G Select the file you want to print, and press [ Print ] . The confirmation screen appears. H Press [ Yes ] . The Hold Print file is printed. P[...]

Other Print Operations 94 3 C Press [ Hold Print Job List ] . A list of a Hold Print files stored in the machine appears. Depending on the security settings, ce rtain print jobs may not be displayed. D Select the file you want to delete, and then press [ Delete ] . The delete confirmation screen appears. E Press [ Yes ] to delete the file. The sele[...]

Printing from the Print Job Screen 95 3 Printing a Stored Print File The following procedure desc ribes how to print a Stored Print file with th e PCL 6/5c and the RPCS pr inter driver. For information about how to print a Stored Print file with the PostScript 3 printe r driver, see Postscript 3 Supplement i n- cluded as a PDF file on the supplied [...]

Other Print Operations 96 3 F Press [ Stored Print Job List ] . A list of Stored Print files stored in the machine a ppears. G Select the file you want to print, and press [ Print ] . The confirmation screen appears. If you set a password in the print er driver, a password confirmation screen appears. Enter the password. If multiple print files are[...]

Printing from the Print Job Screen 97 3 Note ❒ When multiple print file s are selected, the minimum number of set quan- tity among all settings is applied. ❒ When the number of set quantity is changed, the change d quantity is ap- plied to all selected print files. ❒ T o s t o p p r i n t i n g a f t e r p r inting has started, press [ Exit ][...]

Other Print Operations 98 3 Printing from the Jobs Per User ID Screen This describes how to print the file s saved in the machine from the User ID screen. Printing the Selected Print Job A Press the { Printer } key. The Printer screen appears. B On the Printer screen, press [ Print Jobs ] . A list of user IDs whos e files ar e stored in the machine[...]

Printing from the Jobs Per User ID Screen 99 3 D Press [ List Per User ID ] . The print job list of the selected user ID appears. E Select the desired print jobs. To cancel a selection, press the highlight ed print job again. To clear all selec- tions, press [ Clear All ] . F Press [ Print ] . The confirmation screen appears. G Press [ Yes ] . The [...]

Other Print Operations 100 3 Printing All Print Jobs A Press the { Printer } key. The Printer screen appears. B On the Printer screen, press [ Print Jobs ] . A list of user IDs whos e files ar e stored in the machine appe ars. C Press the user ID whose file you want to print. You cannot select multiple user IDs at the same time. Press [ U Previous [...]

Printing from the Jobs Per User ID Screen 101 3 E Select the desired print job type, and then press [ OK ] . The confirmation screen appears. The confirmation scr een does not appear if the selected ID ha s only one type of print jobs. F Press [ Yes ] . The selected files are printed. Note ❒ After printing is completed, Sample Print, Locked Print[...]

Other Print Operations 102 3 Form Feed This section give s in structions for operating the ma chine when there is no tray for the selected paper size or type, or when paper l oaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •S t a p l e •P u n c h • Duplex Print to a tray that does[...]

Form Feed 103 3 Canceling a Print Job Follow the procedure below for canceling the print job if the message prompting form feed appears. A Press the { Printer } key. The Printer screen appears. B Press [ Job Reset ] . Delete the stored print jobs, and then cancel form feed. C Press [ Reset the Job ] to cancel the current print job, or [ Reset All J[...]

Other Print Operations 104 3 Canceling a Print Job This section gives instructio n to stop printing fro m the computer or the display panel. Canceling a Print Job Using the Control Panel A Press the { Printer } key. The Printer screen appears. B Press [ Job Reset ] . C Press [ Reset the Job ] or [ Reset All Jobs ] . • [ Reset the Job ] : cancels [...]

Canceling a Print Job 105 3 Windows - Canceling a Print Job from the computer You can cancel a print job fr om the computer if transferri ng print jobs is not com- pleted. A Double-click the printer icon on the Windows task tray. A window appears, show ing all print jo bs currently queued for printing. Check the current status of the job you want t[...]

Other Print Operations 106 3 Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error lo g on the co ntrol panel. Important ❒ The most recent 30 errors are stor ed in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted[...]

Spool Printing 107 3 Spool Printing Spool Printing allows print jobs transferred from a compu ter to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data In indicator blinks. Turning off the [...]

Other Print Operations 108 3 User Defined Pages Using this function, you can specify th e page numbers for each input tray. Important ❒ This function is available with the PCL 6/5c printer driver only. ❒ If [ Document Server ] is selected under [ Job Type: ] , User Defined Page cannot be used. ❒ If [ User Defined Pages ] is selected under [ P[...]

Printing with the Finisher 109 3 Printing with the Finisher You can collate, staple, or punch holes in printed paper by installing the optional finisher. Ma ke sure you read the fo llowi ng precautions when usi ng the optional finish er. Important ❒ Make option settings for the machine using the printer dr iver when bidirec- tional communicati on[...]

Other Print Operations 110 3 Staple With the optional Finisher SR3010, Fini sher SR3000 or Finisher 1000 installed, sets can be stapled individually when printing multiple sets. Staple Position The specified staple position varies depe nding on paper size, type, quantity and feed orientation. The foll owing table shows staple positions: Note ❒ St[...]

Printing with the Finisher 111 3 Stapling Precautions Important ❒ Stapling can be done only with the option al finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of pages excee ds maximum for stapl ing. • If a paper size that cannot be stapled is selected. • If a paper type that cannot b[...]

Other Print Operations 112 3 Punch With the optional 2 Tray Finisher insta lled, holes can be punched into printed output. Punch Position The specified punch position varies depe nding on paper feed and print data ori- entation. The follo wing table shows punc h positions: Note ❒ Punch positions will vary slightly from p a g e t o p a g e a s h o[...]

Printing with the Finisher 113 3 ❖ Punch printing will be cancele d under the following conditions: • When a paper type that cann ot be punched is selected. • When a paper size that cannot be punched is selected. • If positions other than th ose fixed for punching are specified. • If there are inconsistencies between th e orientation in d[...]

Other Print Operations 114 3 Collate When printing multiple do cuments such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printe r memory or hard disk drive. The fol- lowing are the three types of Collate: Important ❒ If Auto Continue o[...]

Printing with the Finisher 115 3 Important ❒ The Rotating C ollate functi on requires two paper trays cont aining same size paper but in differ ent orientations. ❒ If the output tray has shift function, Sh ift Collate will be a pplied even if Ro- tating Collate is selected. ❖ When Rotate Collate is cancelled If the following functions are sel[...]

Other Print Operations 116 3 Covers Using this function, you can in sert cover and back sheets fed from a di fferent tray to that of the main paper, an d print on them. Important ❒ To use this function, Collate must be set. Rotating Col late cannot be set. ❒ The cover sheets should be the same size and orientation as the body of the paper. ❖ [...]

Covers 117 3 • When printing one side • When printing both sides ❖ Front and Back Cover Sheet Prints the first and last page of the do cument as the cover and back cover pages. • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected. • Back cover page face inside • Print on both sides Print[...]

Other Print Operations 118 3 • Front cover printed on one side, ba ck cover page face inside, and the number of pages is even • Front cover printed on one side, ba ck cover page face inside, and the number of pages is odd You can not print on th e outside of back cover page. •B l a n k • When printing one side • When printing both sides A[...]

Covers 119 3 Note ❒ If “Auto Tray Select” is set as the paper feed tray for the bo dy paper, the paper w i l l b e d e l i v e r e d f r o m a t r a y c o n t a i n i n g p a p e r i n t h e K orientation. There- fore, if the cove r paper i s set to the L orientation, the orie ntation of cover and body will be different. Reference For printin[...]

Other Print Operations 120 3 Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapte r slip sheets before specifie d pages, and select whether or not to print on the slip sheet s. No slip sheets The specified page is always printed on the same side as the first page. Note ❒ This functi[...]

Chaptering 121 3 Inserting chapter slip sheets Insert chapter slip sheets before the specified pa ge. •P r i n t Prints on the chap ter slip sheets. When duplex printing is selected, both sides of the slip sheets are printed on. •B l a n k Note ❒ Up to 20 pages can be specified as th e front pages of chapters using the printer driver. ❒ The[...]

Other Print Operations 122 3 Slip Sheet ❖ Inserting a slip sheet between each page •P r i n t •B l a n k ❖ Inserting a slip sheet be tween OHP transparencies •P r i n t •B l a n k AEV019S AEU023S AEV020S AEU024S[...]

Slip Sheet 123 3 Note ❒ Collate cannot be set wh en using slip sheets. ❒ When the duplex printing or cover prin ting is set, you cannot insert slip sheets. ❒ The slip she et should be th e same si ze a nd orientation as the main paper. ❒ If “Auto Tray Select ” has been set as the paper feed t ray for the body paper, the paper will be de[...]

Other Print Operations 124 3[...]

125 4. Direct Printing from a Digital Camera (PictBridge) What is PictBridge? You can connect a PictBridge -compatible digital camera to this machine using a USB cable. This allows yo u to print photographs take n using t he digital ca mera directly by operating the digital camera. Before you can use this function, the machine requires the foll owi[...]

Direct Printing from a Di gital Camera (PictBridge) 126 4 PictBridge Printing Follow the procedure below to start Pi ctBridge printing on this machine. Important ❒ Do not disconnect the USB cable while da ta is being sent. If you do, printing will fail. ❒ The USB host interface boar d is suppl ied with a USB cable and a hook onto which you can [...]

PictBridge Printing 127 4 Note ❒ Since printing conditions are specified on the digital camera, specifiable parameters depend on the particular digital camera. For detai ls, see your digital camera's manual. ❒ Some digital cameras require settings fo r manual PictBridge operation. For details, see your digital camera's manual.[...]

Direct Printing from a Di gital Camera (PictBridge) 128 4 What Can Be Done on This Machine This machine can perfo rm the following functions using it s PictBridge featu re. The settings av ailable for th ese functions are as follows: • Single image printing • Selected image printing • All image printing • Index printing • Trimming • Dat[...]

What Can Be Done on This Machine 129 4 ❖ A5 (148 × 210) ❖ Letter (8 1 / 2 × 11) ❖ B4 (257 × 367) Note ❒ Index printouts vary depend ing on the orientation of the paper placed on the specified size tray. ❒ Depending on the digital camera, a form feed ma y be inserted after one set of images belonging to one type ends. ❒ The number of [...]

Direct Printing from a Di gital Camera (PictBridge) 130 4 In the above figure, “aaaaa” indicates th e file name and “bbbbb” indicates the date. Paper Size Use this function to print on paper with the size specified on the digital camera. Note ❒ Specify Undefined Size for the 2L (5” × 7”), 100 mm × 150 mm, 4” × 6”, 8” × 10”[...]

What Can Be Done on This Machine 131 4 Image Print Size Use this function to print images with the size specified on the digital camera. -- indicates the image size specified on the camera. You can specify the following image print sizes: ❖ Fixed size •3 . 2 5 ” × 2.5” • 5” × 2.5” • 6” × 4” • 7” × 5” • 10” × 8” [...]

Direct Printing from a Di gital Camera (PictBridge) 132 4 Multi-Image-Layout Use this function to print multiple images on the specified paper. The number of images that can be pri nted on one page are as follows: Paper size Number of images that can be specified 2L (5” × 7”) 2, 4, 8, 9 Postcard 2, 4 100 mm × 150 mm 2, 4 4” × 6” 2, 4, 8,[...]

What Can Be Done on This Machine 133 4 The number and arrangement of images that can be specified are as follows: Note ❒ A form feed may be inserted between images depending on the digital cam- era in use. ❒ Printing in the specified way may not be possible depending on the specifica- tion for the number of imag es to be printed. Printing Quali[...]

Direct Printing from a Di gital Camera (PictBridge) 134 4 Form Printing Use this function to print images in a predetermined layout format. Camera Memo Printing Use this function to prin t text data togeth er with an image if it is attached to the image. The paper type detected by the digi tal camera The paper type of the machine Default All type o[...]

Exiting PictBridge 135 4 Exiting PictBridge Follow the procedure below to quit the PictBridge mode. Important ❒ Do not disconnect the USB cable w hile da ta is being sent to the machine. If you do, printing will fail. A Check the display panel of this machine is displaying the “Ready” state. B Disconnect the USB cable from the machine.[...]

Direct Printing from a Di gital Camera (PictBridge) 136 4 Other Reference Information For further details about prin ting on this machine, see th e following: Reference Fore details about paper size, paper type , or tray settings, see General Settin gs Guide.[...]

137 5. Saving and Printing Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and pr int as you, and when you, want. Important ❒ Applications with their own drivers, su ch as PageM aker, do not support this function. Note ❒ When you use[...]

Saving and Printing Using the Document Server 138 5[...]

139 6. The Functions and Settings of the Machine Mainframe Network Guide, PostScript 3 Sup plement, and UNIX Supplement cover all mod- els, and therefore contain all the functi ons and settings . This chapter describes the functions and setting items used fo r configuring the model you are using. Reference For details about functions and setting it[...]

The Functions and Settings of the Machine 140 6 List of the Setting Items Web Image Monitor The following are the items of Web Imag e Mo nitor available with the machine: Select one of the following mode s to log on Web Image Monitor: • User mode: logged on as a user • Administrator mode: logged on as an administrator ❖ Home • Status • Co[...]

List of the Setting Items 141 6 ❖ Document Server •D o c u m e n t S e r v e r ❖ Fax Received File • Fax Received File ❖ Printer: Print Jobs •P r i n t J o b L i s t ❖ Job •J o b L i s t •P r i n t e r •F a x H i s t o r y •D o c u m e n t S e r v e r User mode Administrator mode Read/Modify Rea d/Modify User mode Administrato[...]

The Functions and Settings of the Machine 142 6 ❖ Address Book • Address List ❖ Configuration • Device Settings •P r i n t e r Menu User mode Administrator mode Address Book None Read/Modify Menu User mode Administrator mode System Read Read/Modify Paper Read Read/Modify Date/Time Read Read/Modify Timer Read Read/Modify Logs None Read/Mod[...]

List of the Setting Items 143 6 •F a x •I n t e r f a c e • Network •S e c u r i t y Menu User mode Administrator mode Environment Setting s None Read/Modify Send / Reception Settings None Read/Modify IP-Fax Settings None Read/Modify IP-Fax Gateway Settings None Read/Modify Parameter Settings None Read/Modify Menu User mode Administrator mo[...]

The Functions and Settings of the Machine 144 6 •R C G a t e •W e b p a g e • Extended Feature Settings Note ❒ Some items are not displayed depe nding on the security settings. telnet The following telnet can be used with the machine: access, appletalk, authfree, autonet, bonjour (rendezvous), btconfig, device- name, dhcp, diprint, dns, dom[...]

List of the Setting Items 145 6 Settings that can be used with PostScript 3 The following PostScript 3 settings can be used with the machine: Note ❒ Depending on a type of printer driver s, different items may be displayed. Settings Selectable Items Collate: Off, On Dithering: Auto, Photographic, Text, User Setting Duplex: O ff, Open to Left, Ope[...]

The Functions and Settings of the Machine 146 6[...]

147 7. Appendix Specifications This section contains the machine's elec trical and hardware specificati ons, in- cluding information about its options. Component Specifications Resolution 600 × 600 dpi 300 × 300 dpi Printing speed Type 1: • Color: 25 ppm • B&W: 25 ppm Type 2: • Color: 30 ppm • B&W: 30 ppm (A4 K , 8 1 / 2 × 1[...]

Appendix 148 7 Note ❒ When using MacOS, use only the standa rd USB Inte rface. The optional USB interface board is not su pported. ❒ When using the USB Interface (Standard) with Mac OS 10.3.3, USB2.0 is sup- ported. ❒ When using the USB Interface (Standard) with Windows Me, install USB Printing Support. Windows Me on ly supports USB 1.1 speed[...]

Specifications 149 7 Note ❒ You cannot plug devices togeth er to create loops. ❒ Do not use cable that is more than 4.5 meters in length. ❖ Data transfer speed: Maximum 400 Mbps ❖ Connectable number of devices on a bus: Maximum 63 ❖ Allowed cable hops on a bus: Maximum 16 ❖ Power supply: Non external power supply Cable Power repeated (I[...]

Appendix 150 7 ❖ Transmittable distance: 1 Mbps 400 m 2 Mbps 270 m 5.5 Mbps 200 m 11 Mbps 140 m Note ❒ These figures are a guideline for outdoo r use. In general, the transmittable distance indoors is 10 - 100 m, depending on e nvironment. ❖ Transmission mode: Ad hoc, and infrastructure mode Bluetooth Interface Unit Type 3245 ❖ Supported Pr[...]

151 INDEX B Bluetooth Interface Unit Type 3245 , 150 Bypass tray , 12 Custom size p aper using the con trol panel , 14 setting th e paper size using the cont rol panel , 13 C Canceling a job Windows , 104 Changing the order of jobs , 6 Chaptering , 120 Checking jobs in the print queue , 5 Collate , 114 Control panel hold print , 91 locked print , 8[...]

152 GB GB AE AE B788-7500 P PageMaker , 55 PDF Direct Print , 73 PictBridge , 125 Camera Memo Printing , 134 Color Matching , 133 Date and File Name Printing , 129 Exiting PictBridge , 135 Form Printing , 134 Image Print Size , 131 Index Print ing , 128 MultiImageLayout , 132 Other Reference Information , 136 Paper Size , 130 Paper type specificati[...]

Declaration of Conformity “The Product complies wi th the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amen ding directives.” Caution: Network interface cables with ferrite core must be used for RF interference suppression . Copyright © 2005[...]

Operating Instructio ns Printer Reference GB GB AE AE B788-7500[...]