Savin 1018 manual

FAX Option Type 1018 Operatin g Instru ctions Facsimile Referen ce (option) <Basic Features> > ZEQH010 N.eps Read this man ual carefully be fore you use this pro duct and keep it handy for future reference. For safety, please fo llow the instructions in this manual. <Advanced Features>[...]

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USA ❖ ❖ ❖ ❖ FCC Requirements 1. This equ ipment compli es with Part 68 of the FCC rul es. On the c over of this equipment is a label that contains, am ong other information, the FCC registration num ber and ringer equivalence number (REN) for this equipment. If request ed, this information must be provided to the tele- phone company. 2. Thi[...]

Available Option s • Handset (Han dset Type 1018) Sup pli es • Marker Ink (M arker Type 30 is recomm ended for the best performance)[...]

i NOTICE R CAUT ION: Use of contr ols, adjust ment s or perfo rmance of procedures other than those specified herein m ay result in hazar dous radiation exposure. Shielded inter connect cables must be employed with this e quipment to ensu re compli ance with the p ertinent RF em ission limits g overning this device. Note ❒ Some illustrations may [...]

ii Note to users in the United States of America - - - - Notice: This equ ipment has been te sted and found to comply w ith the limit s for a Class B digital device, pursuant to Part 1 5 of the FCC Rules. These limits are designed to provide reasonable prote ction against harmful interf erence in a r esidential in- stallation. This equipment genera[...]

i ii Important Safe ty Instructio ns Caution When us ing you r telephone e quipme nt, basic sa fety prec autions sh ould alw ays b e f o l l o w e d t o r e d u c e t h e r i s k o f f i r e , e l e c t r i c s h o c k a n d i n j u r y t o p e r s o n s , i n c l u d - ing the follow ing: • Do not u se this produ ct near wa ter, for exam ple, ne[...]

iv H ow to Read this Manual Symb ols In this m anual, the follow ing symbols are u sed: R WARNING: This sym bol indicates a potentially hazardous situation that migh t result in death or serious injury when you misuse the machine with out following the in- struc tions under this symbol. Be su re to read the instruc tio ns, all of which are de- scri[...]

v TABLE OF CONTENTS Manu als f or Thi s Machi ne.. ...... ...... .... ...... ...... ..... ...... ...... .... ...... ...... ...... .... 1 Basic Featur es (this manual) ...... ....... ....... ....... ....... ....... ...... ....... ....... ....... .... 1 Advanced F eatures ....... ........... ........... ....... ............ ....... ........... ......[...]

vi Dial ing... ..... ...... ...... .... ...... ...... ...... ...... ...... .... ...... ..... ...... ...... ...... .... ...... ...... 30 Number Keys ....... ............ ....... ........... ....... ........... ............ ....... ........... ....... .. 30 Quick Di als ......... ............ ...... ............ ........... ....... ............ .....[...]

1 Manuals for This Machine Two Facsimi le Reference manuals are provided, the B asic Features manual and the A dvanced Features manual. Please refer to the manual that suits your needs. Basic Fe atures (t his manual) The Basic Features manual explains the most frequently used fax functions and oper ations . Advanced Fea tures The Advanced Featu res[...]

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3 1. Getting Started Guide to Comp onents Front View 1. Document Feeder (A DF)/Platen Cover (Option) Hold s a doc ument stac k of u p to 30 sheets which are fed a utomatically one at a time.Place documents face up here. 2. Expos ure Glass Place the original face dow n on th e upper left corner of the ex posure glass, aligning the upper left corner [...]

Getting Started 4 1 3. Handset (Option) This permits voice communication. 4. Main Power Switch If the machine dose not operate after tu rn i ng on th e o p er at io n s wi tc h, c he ck if t h e ma i n p ow er s wi t ch i s t ur ne d on . I f i t is off, turn it on. Ho wever, if th e machine i s i n s t a l l e d wi t h t h e f a x o p t i o n , d [...]

Guide t o Components 5 1 Rear View 1. Bypass Tray Select t his tray for no n-standard size pa- per. See Chapter 2 “ Copying from the Bypas s Tray” in the Copy Reference. 2. G3 Line Conn ect or 3. Optional Ha ndset/E xtern al Tele- phone C onnector[...]

Getting Started 6 1 Operation Panel 1. Receive File Indicator Lights to tell yo u a messa ge h as b een re- ceived into memory. 2. Communi cati ng In dicat or Lights during transmission or reception. 3. { { { { Job Inform ation } } } } key Press to search for information on a spe- cific jo b. 4. Transmission Option Indica tor 5. { { { { Tran smissi[...]

Operation Panel 7 1 19. User Function keys Each of these can be progr ammed for rapid access to frequently used f eatures. ❖ ❖ ❖ ❖ Features Pr ogrammed by Defaul t 20. { { { { Resoluti on } } } } key Press to switch between Standard , Detail and Fi ne . 21. { { { { Imag e D ens ity } } } } keys ( i i i i and j j j j ) Use to change the sett[...]

Ge tting Sta rted 8 1 Starting th e Machine To start the machine, turn on the op- eration sw itch. Note ❒ T hi s ma c hi n e a ut o m at i c a ll y en t er s Energy Saver mode or turns itself off i f you do not use the m achine for a while. See Chapter 2 “Settings You Can Change with the User Tools” i n the System Settings. - - - - Power swit[...]

Star ting t he M achin e 9 1 Turni ng Off th e Powe r A Turn off the operation switch. The On indi cator will go out. Important ❒ Before you unp lug the pow er cord , confir m that the disp lay in Facsimil e mode indi cates that the r emaining memory space is 100%. ❒ Fax files stored in memory will be deleted an hour after you turn the Main Pow[...]

Getting Started 10 1 Switching Be tween Copy Mode and Facsimile M ode This machine is both a fax and a copier. When you t urn on the power switch, th e copier screen i s shown and the machine is ready to make copies. When you wish to use fax functions, press the { Fa csimile } key. You can set t his machine to d ispla y facsimile mode immediate ly [...]

Reading the Display 11 1 Reading t he Display The display tells you the machine status and guides you through ope rations. Note ❒ All procedures in this manual assu me you are in Facsimile mode. By default, when you turn the m achine on it is in Copy mode. Press the { Facs imile } ke y to ch ange to Facs imile mode. You can have the ma chine star[...]

Getting Started 12 1 Standby Display While the machi ne is in standby mode (immediately aft er it i s turne d on or af- ter the { Cancel } k ey is pressed), the fol- lowing display is sh own. Note ❒ To retu rn the machine to sta ndby mode , do on e of the follo wing: • If you have set the original and have not pressed the { Star t } key, remove[...]

13 2. Faxing Overv iew Changing Memory Transmission and Immediate Transmissi on The basic procedure to send a fax message is: A Make sure the Facsimil e indicato r is lit B Set your o riginal C Dial the number D Press the { Start } key The rest of this section describes these steps and the various features that are available i n more detail. There [...]

Faxing 14 2 Setting O riginals In this manual an o riginal c an mean a single or multiple page document. You can s et y our originals either in the Do cument F eeder or on the expo- sure glass. Some t ypes o f originals are unsuitable for the Document Feeder so they must be set o n the exposure glass. Which way you place y our original depends on i[...]

Setting O riginals 15 2 - - - - How to set A4, B4, A3, 8 1 / 2 " × × × × 11", 8 1 / 2 " × × × × 14 " and 11" × × × × 17" siz e originals - - - - How to set A5, 5 1 / 2 " × × × × 8 1 / 2 " and B5 size original s Limitatio n ❒ 5 1 / 2 " × 8 1 / 2 "/A5 si ze on t he exposure g l a s [...]

Faxing 16 2 Loading Or iginals in t he Docum ent Feed er Use the Document Feeder to scan in a stack o f originals in one op eration. Limitatio n ❒ The maximum document length i s 17" (432mm) . ❒ Place all the originals to be sent in a single stack. ❒ You cannot set originals in the Document Feeder one page at a time or in sheaves. ❒ Do[...]

S etting Originals 17 2 • Sticky o riginals, such as transl ucent pap er • Thin and soft original s • Originals of inappro priate weight • Orig inal s in bound form, such as books • Transpar ent originals, s uch as OHP t ransparencies or t ranslucent paper If t he Machin e Cannot Dete ct the Si ze of You r Orig inal If the ma chine canno [...]

Fax ing 18 2 Original Sizes Dif ficult to Dete ct The fol lowing pap er sizes are auto matically detect ed in Facsimile mode. ❖ ❖ ❖ ❖ Metric Version Ο ...means th at these functio ns can be used with th is paper size. × ...mea ns that the se functi ons ca nnot be u sed with t his pa per siz e. The machine finds it d ifficult to detect the[...]

Memory Trans mission 19 2 Memory Tr ansmission In Me mory Transmission mo de, after you press t he { St art } key, the machine does n ot di al t he destin atio n u ntil all pages of your fax message have scanned into memory (in contrast with Immediat e Transmissio n, where the number is diale d first and pages are scanned and sent one by one). Mem [...]

Faxing 20 2 B Set the original. Lim itati on ❒ You can send the first pages from the exp osure glass then the remaining pages from the Document Feeder. After you place the last page on th e expo- sure glass, you have 60 second s to in se rt th e rema ining p ages in the Document Feeder. ❒ Note that you cannot place p ag- es on the exposure glas[...]

Memory Trans mission 21 2 E Pre ss th e { { { { Start } } } } key. The machine starts scanning the orig inal. The machine calls the dest ination . The name or fax number which is programmed as the Own Name or Own Fax N umber at the ot her end is shown on the top of display . Referenc e P.37 “Own Name/Fax Header/ Own Fax Number” After transmissi[...]

Faxing 22 2 Canceling a Me mory Transmission Canceling the Trans mission Before the Original is Scanned A Pre ss th e { { { { Clear Modes } } } } key. Note ❒ When you set the docu ment in the Doc ument Feeder , yo u can cancel the transmission by just removing it. Canceling a Transmission While the Or iginal is Bei ng Scanned A Press th e { { { {[...]

Cancelin g a Memory Tr ansmissi on 23 2 Canceling a Transmis sion While the Me ssage is Be ing Sen t Use this procedure to c ancel a trans- mission after the original has be en scanned. Limitatio n ❒ If transmission finishes while you are carrying out this procedure, it will not be canceled. Note ❒ If you cancel a message while it is being sent[...]

Faxing 24 2 Immediate Trans mission With Imme diate Transmission, when y o u p r e s s t h e { Start } key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being stor ed in memory . This cont rasts with Memory Transmission which scans all pages into memor y before dial ing the desti- nati on. Immedi[...]

Immediate Tr ansmission 25 2 Referenc e P.30 “Dia ling” See Chapter 3 “Chain Dial” in the Advanced Features manual. E Pre ss th e { { { { Start } } } } key. The machine calls the dest ination . While it is dialin g, the num ber or name which is programmed as the Own Name or Own Fax Number in the machine of the ot her party is shown on the d[...]

Faxing 26 2 Canceling an Imme diate Transmissio n Canceling a Transmis sion Before Yo u Have P ressed the Sta rt K ey Use this procedure to c ancel a trans- mission before you have pressed the { Star t } key. A Pre ss th e { { { { Clear Modes } } } } key. Note ❒ When you have already set the orig inal, you can als o canc el an Immediate Transmiss[...]

Scan Sett ings 27 2 Scan Settings You may w ish t o send many different types of fax messages. Some o f these may be di fficul t to reprod uce at the other end. However , your machine has three settings that you can adj ust to help you transmi t your document with the best possib le image quality . ❖ ❖ ❖ ❖ Resolution: Stand ard , Detail , F[...]

Faxing 28 2 A Pre ss the { { { { Reso lut ion } } } } k e y t o s w i t c h b e t w e e n r e s o l u t i o n s . Th e indicators above the key shows the current selection. Original Type If yo ur origi nal cont ains phot o- gra phs, illustr ations o r di agram s with complex shading patterns or grays, select the appropriate Original Type to optimiz[...]

Scan Sett ings 29 2 Image Densi ty (Contrast ) The text an d diagra ms in your o rigi- na l s ho ul d s ta nd ou t c le ar l y f ro m t he paper they are written on. If your original has a darker background than normal (for e xample, a newspa- per clipping), or i f th e wr iting is f aint, adjust the image density. Use the { Image Dens ity } k e y [...]

Faxing 30 2 Dialing There are three main ways to dial a numb er: ❖ ❖ ❖ ❖ Number keys: Enter numbers directly using the number keys on the right side of the oper ation panel. ❖ ❖ ❖ ❖ Quick Dials: When you have stored a destina- tion's num ber in a Quick Dial key, you can dial the number by just pressing tha t key. Additionally, [...]

Dialing 31 2 - - - - Restriction s When Di aling wi th the Number Keys Fax numbers entered with the number keys are stor ed in inte rnal memory (separate fro m memory for storing origi nal data). Therefore, yo u cannot program more than 99 num- bers with the number keys for the fol- lowing: • Destinations specified in a Memo- ry Transmission (inc[...]

Faxing 32 2 Tone This feature allows a machine con- nected to a p ulse dialing l ine to send tonal signals (for example i f you want to use a spe cial service on a tone dial- ing l ine). When you pre ss the { Tone } key, the ma chine dials the number us- ing tonal signals. Limitatio n ❒ You cannot place a to ne before the first digit o f a fax nu[...]

Dialing 33 2 C Press the Quick Dial key in which the destinati on's number is pro- grammed. If the de stination's name h as been stored, the name is shown on the display . If it is not, the fax number is shown. Note ❒ If you make a mistake, press the { Clear/Stop } key and try again. ❒ If you wish to dial ano ther des- tinatio n, pres[...]

Faxing 34 2 C Pre ss th e { { { { Speed Di al } } } } key. D Enter the two digit code (00 to 99) for the destination with the number k eys. Note ❒ When a name is stor ed for the destination , t he na me is dis- played, an d when n o name is stored, the fax num ber is dis- playe d. ❒ If you wish to dial ano ther des- tinatio n, press the { OK } [...]

Dialing 35 2 C Pr ess th e Q uick Dial in wh ich the Grou p is progra mmed. Note ❒ If you make a mistake, press the { Clear/Stop } key and try again. ❒ If you wish to dial ano ther des- tinatio n, press the { OK } k e y an d dial another fax num ber. D Pre ss th e { { { { Start } } } } key.[...]

Faxing 36 2 Recepti on Selecting the Reception Mod e There are two ways you can set up your machine to handle incoming calls: • Auto R ecept ion mode • Manual Reception mode (external telephon e or h andset req uired) The default setting is Auto reception mode. You can change this w ith the Init ial S etup RX se ttings. See C hapter 5 ”Changi[...]

37 3. Setup Own Name/Fax Header/Own Fax Number Make sure t hat all necessary settings are made before co nnecting your ma- chine t o the telepho ne line. ❖ ❖ ❖ ❖ Own Name Th is sho ul d b e y our name or c om - pany name, i n 20 characters or less. During communication, if the oth- er p arty's fax machine supports Own Name, this re pla[...]

Setup 38 3 Register ing Own Name/Fax Header/Own Fax Number The follo wing proc edure desc ribes how to m ake i nitia l sett ings. A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . Confirm that "1. Program / De lete" is displ[...]

Own Name/Fa x Header/ Own Fax Number 39 3 L Pre ss th e { { { { OK } } } } key . The pr ogrammed Own Name is disp laye d. M Enter your Fax Header. If your Fax Header is the same as your Own Name, go to step N . N Pre ss th e { { { { OK } } } } key . Your Fax Hea der is p rogram med. O Pre ss 0 0 0 0 or 1 1 1 1 until "3. Own Fax Number" is[...]

Setup 40 3 Quick Dia l Register ing Quick Dials To save time, you can program a fax number that yo u use often into a Quick Dial key. Then, w henever yo u are sending a message to that loca- tion, just press that Quick Dial key to dial. Use the following step s to program a new Qui ck Dial or to edit or overwrit e existing Quick Dials. There are 32[...]

Quick Dia l 41 3 F Display the number of the Q uick Dial key you want to register. Press a Quick Dial k ey, or search using 0 or 1 . Note ❒ If a Quick Dial has already been stored, the contents ar e dis- played. Press 0 o r 1 to select a Quick Di al that is not pro - grammed, then press the { OK } key. G E n t e r a f a x n u m b e r w i t h t h [...]

Setup 42 3 L Pre ss th e { { { { OK } } } } key . If you wa nt to store another Quick Dial, go t o step D . M Pre ss the { { { { User Tools } } } } k e y t o r e - turn to standby display. Quick Dial list Printing the Quick Dial list allows you to check destinations registered in Quick D ial keys. See Chapter 5 “Printing Reports/L ists” in the [...]

Quick Dia l 43 3 Non-transparent label paper 1. Quic k Di al ke y nu mber 2. Desti nation na me 3. Grou p name ( G) 4. Progra mmed conte nts of User Function keys[...]

Setup 44 3 Transparent l abel paper 1. Quic k Di al ke y nu mber 2. Desti nation na me 3. Grou p name ( G) 4. Progra mmed conte nts of User Function keys[...]

Quick Dia l 45 3 Deleting Quick Dials This p rocedure describes how to find a programmed Qui ck Dial and de lete it. Limitatio n ❒ When a Quick Dial key is bei ng used for a standby Memory Trans- mission, the me ssage " This D ial is in Us e. Cannot De lete. " is shown and you cannot de lete the des tinat ion for t his key. A Pre ss th [...]

Setup 46 3 Speed Dial Register ing Speed Dial If you re gister a de stinatio n in a Speed Dial, you can dial that number by just pressi ng the { Speed Dial } k e y follo wed by a tw o dig it co de. Use these steps t o pr ogram a new Speed D ial or overwrite an existing one. Y ou can register the following items in a Spe ed Dia l: • Destination fa[...]

Speed Dia l 47 3 G Display the number of the Speed Dial y ou want to register (00 to 99). Enter the Speed Di al numb er with the number key s, or search using 0 or 1 . Note ❒ If you make a mistake, press the { Clear/Stop } key and try again. ❒ If a Speed Dial number has al- read y been store d, the contents are displayed. Press 0 o r 1 t o sele[...]

Setup 48 3 N Pre ss th e { { { { OK } } } } key . If you w ant to sto re another Speed Dia l numb er, go to ste p E . O Pre ss the { { { { User Tools } } } } k e y t o r e - turn to standby display. Speed Dial list Print this list to check which desti na- tions are p rogrammed. See Chapter 5 “Printing Reports/L ists” in the Ad- vanced Features [...]

Speed Dia l 49 3 H Pre ss th e { { { { OK } } } } key . The progra mmed data (fax number and name) i s deleted. If you wa nt to delete another name, g o to st ep E . I Pre ss the { { { { User Tools } } } } k e y t o r e - turn to standby display.[...]

Setup 50 3 Grou ps Register ing Groups If you send the same m essage to sev- e r a l d e s t i n a t i o n s a t t h e s a m e t i m e o n a regular basis, program these destina- tion num bers as a Gro up. This allows you to di al these destinati ons with a single key press. Use these steps t o pr ogram a new Group or to ed it or overwrite an exi s[...]

Groups 51 3 E Pre ss 0 0 0 0 or 1 1 1 1 until "5. P rog. Group Dial" is d ispl ayed. F Pre ss th e { { { { OK } } } } key . G Display the number of the group you want to registe r (1 to 9). Enter the grou p numb er with the number keys, or search using 0 or 1 . Note ❒ If you make a mistake, press the { Cancel } key then try again. ❒ I[...]

Setup 52 3 N Pre ss the { { { { OK } } } } key to register the Grou p. O Pre ss th e { { { { OK } } } } key . If you selected "No", go to step R . P Pre ss th e Quic k Di al key you want to register in the Group. Q Pre ss th e { { { { OK } } } } key . R Pre ss the { { { { User Tools } } } } k e y t o r e - turn to standby display. Group D[...]

Groups 53 3 E Pre ss 0 0 0 0 or 1 1 1 1 until "6. Del. Group Dial" is displayed. F Pre ss th e { { { { OK } } } } key . G Display the number of the group you want to dele te (1 to 9). Enter the grou p numb er with the number keys, or search using 0 or 1 . H Pre ss th e { { { { OK } } } } key . The e ntire Grou p is del eted. I Pre ss the [...]

Setup 54 3 Enteri ng Text This section describ es how to enter characters. When you en ter a charac- ter, it is shown at the position of the cursor . If there is a character at the cursor position, the entered character is shown before the char acter. Availabl e Characters • Alphabet ic charact ers ABCDEFGHIJKLMNOPQRSTU- VWXYZabcdefghijklmnopqrst[...]

Enteri ng Text 55 3 ❖ ❖ ❖ ❖ Using a wil d card Limitatio n ❒ You can register up to 30 w ild cards. Note ❒ Compare identifications by ne- glecting spaces. ❒ You can use wild cards for the fol- lowing functi ons: • See Chapter 6 “Authorized Re- ception” in the Advanced Fea- tures manua l. • See Chapter 6 “Forwarding” in the[...]

Setup 56 3 B Select the desired s ymbol by pre ssing 0 0 0 0 and 1 1 1 1 . C Pre ss t he 0 0 0 0 or 1 1 1 1 key to m ove th e cursor to a character you want to enter, and pres s the { { { { OK } } } } key. The symbol is entered and the cur- sor moves. Note ❒ If you wish to enter another symbol, repeat steps A to C . Enteri ng n umbers A Press a n[...]

57 4. Troubleshooting Adjusting Vo lume You can c hange the v olume of the fol- lowing sounds the ma chine makes. ❖ ❖ ❖ ❖ On Hook Sounds when you press the { On Hook Dial } key. ❖ ❖ ❖ ❖ Transmission Sounds when the machine send a message. ❖ ❖ ❖ ❖ Reception Soun ds when the machin e re ceive a message. ❖ ❖ ❖ ❖ Dialing[...]

Troublesh ooting 58 4 F Pre ss th e { { { { OK } } } } key . Confirm that "1. Mo nitor Volume" is displayed. G Pre ss th e { { { { OK } } } } key . H Pre ss 0 0 0 0 or 1 1 1 1 to select the item you want to adjust, and then press the { { { { OK } } } } key. I Pre ss 0 0 0 0 or 1 1 1 1 to adjust the vol- ume. J Pre ss th e { { { { OK } } }[...]

Err or Mess ages and Their Meanin gs 59 4 Error Mes sages and Their Me anings If there is an error, one of the follo wing messages may appear on the display. It might just flash up bri efly, so if you ar e w atching for errors, stay by the machine and check the display. Messa ge Problem and Soluti on Cl ear M isfe d Or ig. Rem ove orig ina l fr om [...]

T roublesh ooting 60 4 When the { Facsimile } key is Lit in Red If this key is li t, refer to the tab le below and ta ke the appr opriate action. Prob lem Soluti on Paper has r un out. Add paper. See Chapter 3 “Loading Pap er” in the Copy Referenc e. The mach ine is i n RDS (Re mote Diag nostic System) mode. Wait with the Mai n Power switch on.[...]

When the Re ceive Fi le Indic ator is Lit 61 4 When the Rec eive File Indicator i s Lit If t he Receive Fil e indicator is lit, a message h as been recei ved but cou ld not be printed for some reasons. The message w as stored in m emory (Substitute Recep- tion). When you so lve the problem, the message wi ll be automatically printed out. The tabl e[...]

T roublesh ooting 62 4 Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to Image background appears d i r t y wh en a fa x i s re c e i v e d a t th e oth er en d. Adjust the scan density. P.29 “Image Densi ty (Con trast)” Printed or sent i mage contains spot s. The Docu ment Feed er or ex- posu[...]

63 INDEX A Adjusti ng Volume , 57 Advanc ed Features , 1 Auto Reception Mode , 36 B Basic Feat ures (this manu al) , 1 Broadcasting , 19 Bypass Tr ay , 5 C Cancel ing a Memory Transmissio n , 22 Cancel ing an Imme diate Tra n smissi on , 26 Changing M emory Transmiss ion and Immediate Trans mission , 13 Clea r Modes key , 6 Clea r/Stop ke y , 6 Com[...]

64 U E USA B404 P Paus e , 31 Pause/Red ial key , 7 Pho to , 28 Q Quick Di al , 30 , 32 , 40 Quick Dial F lip Plate , 6 Quick Di al keys , 6 Quick Di al List , 42 R Rear View , 5 Receive Fi le Indicator , 6 , 61 Reception , 36 Registering Fax He ader , 37 Own Fax Nu mber , 37 Own Na me , 37 Resolution , 27 Resolution key , 7 RTI → Own Na me , 37 [...]

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i FUNCT ION MA P[...]

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iii How to Read this Manual Symb ols In this m anual, the follow ing symbols are u sed: R WARNING: This sym bol indicates a potentially hazardous situation that migh t result in death or serious injury when you misuse the machine with out following the in- struc tions under this symbol. Be su re to read the instruc tio ns, all of which are de- scri[...]

iv TABLE OF CONTENTS Manu als f or Thi s Machi ne.. ...... ...... .... ...... ...... ..... ...... ...... .... ...... ...... ...... .... 1 Advanced Features (this manual) .... ......... ........... ....... ....... ......... ............ ...... 1 Basic Fe atures .......... ........... ............ ....... ........... ....... ........... ............ [...]

v 3. Transmission Featu res Hand y Dialin g Functi ons . ...... ...... ...... ...... .... ..... ...... ...... ...... ...... ...... ...... .. 2 3 Chain Di al........... ....... ........... ....... ............ ....... ........... ....... ........... ....... ......... 23 Telephone Directory . ................................... ......................[...]

vi 5. Facsimile User To ols Accessing the User T ools....................................................................... 45 Exiting User Tool mo de ...... ....... ....... ....... ........... ............ ...... ............ ....... .... 46 Assig ning User Functi on Ke ys ... ...... ...... ...... ... ...... ...... ...... ...... ...... ...... .. [...]

vii 9. Appendix Connecting the Machine to a Telephone Line and Telephone ............ 93 Connecting the Telepho ne Line .................................................................. 93 Connecting The Optional External Telep hone ............................................ 94 Selecti ng the L ine Ty pe .... ....... ....... ...... ............ [...]

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1 Manuals for This Machine Two Facsimi le Reference manuals are provided, the B asic Features manual and the A dvanced Features manual. Please refer to the manual that suits your needs. Advanced Fea tures (t his manual) The Advanced Featu res m anual des cribes m ore adva nced func tions, and a lso explains settings for key operators. Basic Fe atur[...]

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3 1. Transmission Options Overv iew This feature describes various options th at you can choose when sending a fax message. The selection s you make will only apply to the current fax message. Note ❒ If you frequently use a certain configuration of options, you can change their default sett ings (on or off) with the User Parameters. See P.72 “U[...]

Transmissi on Options 4 1 Sending at a Speci fic Time (Send Later) Using this feature, you can in struct the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time . Note ❒ You c an no t specify a time m[...]

Sending at a Spe cific Ti me (Send Later) 5 1 J Enter the time that you want to send t he fax messa ge. Note ❒ When entering numbers small- er than 10 , add a lead ing zero. ❒ If you make a mistake, press the { Clear/Stop } key and try again. ❒ If the current time shown on the display is not correct, change it. See P.51 “ S e t t i n g t h [...]

Transmiss i on Opt ions 6 1 Personal Code Transmission Personal Codes allow you to keep track of m achine usage (for example, for billing purposes). If everybody u s e s a P e r s o n al C o d e w h e n t h e y u s e the fax machine, the codes o r the names program med for the codes will b e p r i n t e d i n t h e J o u r n al a n d o t h e r r e [...]

Choosing the Are a to be Sca nned Yourself (Irreg ular Scan Area) 7 1 Choosing th e Area t o be Scanned Yourself (Irregular Scan Area) Usually the machine automatically detects the size of an original when it is scanned. However, you may wish to overrid e this and choose the area to be scanned yourself. You can choo se one of the standard paper siz[...]

Transmissi on Options 8 1 G Pre ss 0 0 0 0 o r 1 1 1 1 to select the paper size. Note ❒ To see which paper sizes have already been programm ed, press 0 or 1 . H Pre ss th e { { { { OK } } } } key . I Specify the destination. If you want to specify another des- tination, p ress the { OK } key and re- peat ste p I . J Pre ss th e { { { { Start } } [...]

Fax Head er Print 9 1 Fax Header Print By default, the machine adds your Fax H eader to each m essage you send so it appears on the printed fax at the other end. See Chapter 3 “Own Name/Fax H eader/Ow n Fax Number” i n the Basic Features manu- al. Impor tant ❒ In the USA, this must conta in the telephon e nu mber of the line your machin e is [...]

Transmissi on Options 10 1 Label Inse rtion With this feature yo u can have the re- ceiver 's name printe d on the message when it is received at the other end. The name will be pr inted at the top of the p age and will be preceded by "To". Note ❒ If you sele ct Label In sertion, the la- bel might be printed ove r a p ortion of the[...]

Auto Reduct ion 11 1 Auto Reduction By default, if the receiver's paper is smaller than the paper you are send- ing on, the message is automatically reduce d to fit onto the paper available at the other end. Impor tant ❒ If you tu rn this f eature off, the scale of the original is maintained and some parts of the image may be deleted when pr[...]

Transmissi on Options 12 1 Polling Receptio n Use this f unction if you w ant to poll a message from another terminal. You can also poll do cuments from many term inals with only one operat ion (use Groups to fully exploit this fea- ture). Limitatio n ❒ Polling Reception requires that the other machin e can perf orm Polling Transmission. A Make s[...]

Transf er Request 13 1 Transfer Requ est Transfer Request allows fa x machines that have this feature to automatica lly distri bute incoming messages ont o mult iple fax d esti nations. This fea ture helps you save costs when you send the same message to more t han one pl ac e in a d ist an t are a, an d sa ve s ti me since many messages can be sen[...]

Transmissi on Options 14 1 C Pre ss 0 0 0 0 o r 1 1 1 1 until "10. Transfer Repo rt" is d ispla yed. D Pre ss th e { { { { OK } } } } key . E Pre ss 0 0 0 0 o r 1 1 1 1 to sele ct " On" or "Off". F Pre ss th e { { { { OK } } } } key . G Specify th e Tran sfer S tation. I f y o u m a k e a m i s t a k e , p r e s s t h [...]

15 2. Job Information Canceling Transmi ssion or Recep tion Transmission files are originals that have been stored in memory and are awaiting transmissio n. Th e fea tures that produce tran smission f iles are Memory Transmissi on, Transfer Re- quest, Polling Reception. For details abou t thes e feat ures, see Chapte r 2 “Memory Transmission” i[...]

Job Info rmation 16 2 E Pre ss th e { { { { OK } } } } key . F Confirm that you have selected the correct file, and press the { { { { OK } } } } key . "Trans. Cancelled File Deleted " is displayed, and the m achine re- turns to standby displ ay.[...]

Checking the Trans mission Resu lt (TX Fi le Status ) 17 2 Checking the Transmission Resul t (TX File Status) This function let you check up on the last 50 completed transmissions w ith- out having to p rint the Jo urnal. Y ou can browse through the transmitted messages on the display. Limitatio n ❒ Only the last 50 co mmunic atio ns are displaye[...]

Job Info rmation 18 2 Check ing the Recepti on Result ( RX File Status) This function let you check up on the last 50 me ssages rec eived with out having to print the Journal . You can browse through the received messag- es on the displ ay. Limitatio n ❒ Only the last 50 co mmunic atio ns are displayed. Earlier messages are not available. ❒ If [...]

Printi ng a List of File s in Memor y (Print TX Fil e List ) 19 2 Printing a List of Files in Memory (Print TX File List ) Print this list if you wish to find out which files a re stored in memory and what their file numbers ar e. Knowing the file number can be useful (for ex- ample when erasing files). Note ❒ The contents of an origi nal stored [...]

Job Info rmation 20 2 Printing a Stored Message If you w ish to ch ec k t he c ont ent s o f a fax that is stored in memory and has not been sent yet, u se th is pr ocedure to pri nt it out. A Make s ure that the machine is in Facsimile mode and the standby display is shown. B Pre ss th e { { { { Job Inform ation } } } } key . The Information menu [...]

Printi ng the Journal 21 2 Printing the Journal The Journal contains information about the last 100 communications made by your machine. When auto- mati c com munication rep ort pr inting is tu rned on, the Jo urnal is printed au- tomatically after every 5 0 communi- cations ( receptions + transmissions). You can also prin t a copy of th e Jour - n[...]

Job Info rmation 22 2 Displayi ng the Memory Stat us Use this function to display a summ a- ry of current memory usage. Items shown are the percen tage of free memor y space , the nu mber of files to be sent, and the number of r eceived messages to be printed. A Make s ure that the machine is in Facsimile mode and the standby display is shown. B Pr[...]

23 3. Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele- phone number from various pa rts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys. Limitatio n ❒ Maximum length of telephone or fax number: 254 digits Note ❒ For Mem ory Transmission an[...]

Transmissi on Feat ures 24 3 C Enter th e s earch letter by pressing one of th e Quic k D ial key s (A to Z). Note ❒ The names or fax numbers reg- istered in Speed Dials are shown in numerical ord er on the display. D Pre ss 0 0 0 0 or 1 1 1 1 until the d estina- tion you ar e s earchi ng for is dis- played and press the { { { { OK } } } } key. N[...]

On Hook Dial 25 3 On Ho ok Dial This is just like using the external tel- ephone, except you do not have to pick up the external t elephone before dialing. Just press the { On Hoo k Dia l } key and d ial the number. If y ou hear a voic e, yo u can pick up the external telephone and speak with the other party. Referenc e See Chapte r 4 “Adjusting [...]

Transmissi on Feat ures 26 3 Manual Dial The ex ternal telephone is requir ed. Pick up the handset of the external telephone a nd dial. When the line is connected and you hear a high- pitched tone, press the { Sta rt } key to send your fax message. If, on the oth- er hand, you hear a voice at the ot her end, continue your conversation as you would [...]

Transmiss ion Featur es 27 3 Transmission Features Sta mp The optional Document Feede r is re- quired. When sendi ng a fax message using the Document Feeder (ADF), the ma- c h i n e c a n s t a m p a c i r c l e m a r k a t t h e bottom of the original. T his stamp in- dicates th at the origi nal has been suc- cessfully sto red in memory for Memory[...]

Transmissi on Feat ures 28 3 SEP Code Norm ally you can only u se Polli ng Reception to receive faxes from ma- chines that have the Polli ng Recep- tion feature of the same make. However, if the other machine of an- other make supports a polling recep - tion, you can receive fax messages from t he othe r party using this meth- od in stea d. Prep ar[...]

Transmiss ion Featur es 29 3 E Press the { { { { Transmission Option } } } } k e y . F Pre ss 0 0 0 0 or 1 1 1 1 until "8. Polling RX" is displ ayed . G Pre ss th e { { { { OK } } } } key . H Pre ss 0 0 0 0 o r 1 1 1 1 to sele ct " On" or "Off". I Pre ss th e { { { { OK } } } } key . J Pre ss th e { { { { Start } } } }[...]

Transmissi on Feat ures 30 3 C Pres s th e { { { { User Function } } } } k e y a s - signed with the Dial Option fea- ture. D Confirm th at "1. SU B" is dis- played and press the { { { { OK } } } } key. E Enter the SUB code with the number keys and press the { { { { OK } } } } key . When a password (SID) is necessary A Press the { { { { U[...]

More Tran smission Fu nctions 31 3 More Transmission Functions Auto Fax Reception Power-u p This machine can be set to shut down automatically if nobody has used it for a while. In these situations, even though the o peration sw itch is off, the machine can still receive incoming messages as long as the Main Power switch i s on. Impor tant ❒ Rece[...]

Transmissi on Feat ures 32 3 Sending a Fax Message Immedia tely To send a fax message immediately, use Im mediate Transmission. If you have just set up an original for br oad- casting, Immediate Transmissi on will inte rrupt the cur rent co mmun icatio n. Your original will not be sent until pre- viously queued f iles have been sent. Automatic Redi[...]

More Tran smission Fu nctions 33 3 ECM (Error Correc tion Mode) This featur e automat ically send s data that was not transmitted successfully using a syste m that compli es with in- ter natio nal sta ndard s. ECM re quires th at the destinati on machine has the same feature. Parall el Memory Transmis sion T hi s f u n ct i o n d i al s w h i l e t[...]

Transmissi on Feat ures 34 3 Printed Report File Reser ve Report T h i s re p o r t i s pr i n t e d a f t e r a n or i g i n a l is stored in memory. It helps you re- view the contents and the destina- tions of stored o riginal s. Even if the machi ne i s set up n ot to print thi s re- port, it is still prin ted if a n orig inal could not be stor [...]

Printed Report 35 3 Transmissi on Result Report (Immediat e Transmission) If you turn this report on, a report will be printe d a fter every Immedia te Transmission so you have a record of whethe r th e tran smission was suc- cessful or not. If the machi ne is set up not to print this report and the fax message c ould not be successfully trans mitt[...]

Transmissi on Feat ures 36 3[...]

37 4. Reception Features Recepti on Imme diate Rece ption E a c h p a g e o f a r e c e i v e d fa x m e s s a g e i s print ed as soon as it is received. This method is used for standard fax mes- sages. - - - - Displa y During Rece ption The sende r's name or fax number ap - pears on the up per lin e. - - - - Reception Res olution This machin[...]

Rec ept ion F eat ures 38 4 Substitu te Recepti on If any of the conditions lis ted below are met, the machine automatically switche s to Memo ry Recept ion mode and stores messages in memory in- stead of printing them. This recept ion mode, in which a received fax me s- sage is stored in memory unprinted, is called Substitute Reception. Mes- sages[...]

Recepti on 39 4 - - - - When Own Na me or Own Fa x Number is Recei ved The machine switches to Substitute Reception only when the sender has programme d their Own Name or Own Fax Numbe r. If th e power is switched off for more than an hour, all the messages received into m emo- ry are d eleted. In that case, the Pow er Failure Report or the Journal[...]

Rec ept ion F eat ures 40 4 Printing Functions Print Completion Beep By default, the machine beeps to let you know when a received message has been pr inted. Note ❒ You ca n alter the volum e of the beep or turn it off completely (set the volume to the minimum level). See Chapte r 4 “Adjusting Volume” in the Basic Features manual. Checkered M[...]

Printi ng Funct ions 41 4 Reception Time You can have the date and time w hen a message was rec eived printed at t he bottom of the received image. This feature is turned off by default—turn it on with the Initial Setup RX set- tings. See P.56 “Changing the Initial Setu p Rec eptio n” . Limitatio n ❒ When a received m essage is print- ed on[...]

R eception Features 42 4 Page Reduction If yo u turn this feature on and you re- ceive a m essage that is longer than the pape r in the ca ssette, usu ally the ma - chine prin ts it on two pa ges. The ma- chine reduces the width and length of the rec eived image so that it will fit on one page. If A4 L paper size is loaded and a message of B4 L siz[...]

Printi ng Funct ions 43 4 ❖ ❖ ❖ ❖ Priori ty Table • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown. Page Red uction Disable d Reduction in S ub-scan Direction Enabled Page Separation Thresh old 0.79" (20mm) Width or Length Priority Width[...]

Recep tion Features 44 4 Limitatio n ❒ The paper size used to print a received message may be different from the size of the sent or iginal. Note ❒ Widths th at this machine can receive are A4, B4, LT, LG, and A3. Any mes- sages narr ower than A 4 or L T are sen t as A4 or LT width wi th the length u n- changed. Referenc e P.41 “Page Separati[...]

45 5. Facsimile User Tools Accessi ng the User Tool s The User To ols allow you to p rogram the machine with you r ident ification, store fr equently used numbers and settings, and customize the default settings to m atch your needs. So you can find the User Tool you want quickly and easily, they are grou ped by fun ction : ❖ ❖ ❖ ❖ Program/[...]

Facsimil e User T ools 46 5 F Follow the in structions appearing on the display. F o r m o r e d e t a i l s o n e a c h U s e r Tool, see the relevant pages of this manu al. G When you have made your chang- es, pre ss the { { { { OK } } } } key . The machine automatically returns to the Use r Tools main menu . Exitin g User Tool mode A Pre ss th e[...]

Assigni ng User Function Ke ys 47 5 Assigni ng User Functi on Keys You can program each of the User Function keys ( { F1 } - { F3 } ) w i t h a function that you use frequently. When you wish to use that function, inste ad of hav ing to sea rch through several menus t o find it , just press the appropriate User Function key. T his procedu re can be[...]

Facsimil e User T ools 48 5 G Pre ss 0 0 0 0 or 1 1 1 1 u ntil the function you want to register into the User Function key and press the { { { { OK } } } } key . Note ❒ If you wish to sto re m ore func- tions, repeat steps E to G f o r o t h - er keys. ❒ If you press th e { Canc el } key, the function i s not s tored and the display shown in s[...]

Printi ng Report s/List s 49 5 Printing Repo rts/Lists This f unction allo ws you to prin t the foll owin g re ports and lists manua lly. Select a repo rt or list a s need ed. • Journal See P.21 “Printing the Journal” . •T X F i l e L i s t See P.1 9 “Printin g a List of Files in Memory (Print TX File List)” . • Quic k Di al li st See[...]

Facsimil e User T ools 50 5 Printing the Quick Dial List A Press 0 0 0 0 or 1 1 1 1 until "3. Dial List" is displa yed and press the { { { { OK } } } } key. B Confirm that "1. Quick Dial List" is displa yed and press the { { { { OK } } } } key. Note ❒ If you ma ke a mistake, press the { Cancel } k e y a n d t ry agai n. Printi[...]

Setti ng the Date and T ime 51 5 Setting the Date and Time Use this f unctio n to set you r ma- chine's internal clock to the current time and date . If the current date and time are wrong, use this procedure to correct them . A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is dis[...]

Facsimil e User T ools 52 5 M Pre ss th e { { { { OK } } } } key . After "Function Accepted" flashes brief ly in th e di splay , the nex t set - ting is displ ayed. N Pre ss the { { { { User Tools } } } } k e y t o r e - turn to standby display.[...]

Summer Ti me / Dayli ght Saving Time 53 5 Summer Time / Daylight Saving Time Whenever local c ustom requ ires ad- vancing the c lock or setting t he clock back, use this feature. Yo u can easily move the c lock forw ards when day- light saving time begins, and back when it ends. Note ❒ Before you set this function, m ake sure that your machine&ap[...]

Facsimil e User T ools 54 5 Changing the I nitial Setup T ransmission When you tu rn on the m achine or re- turn to Copy mode, the machin e re- turns to the home settings. You ca n change th ese ho me settings so that the mach ine starts with your most fre- quently u sed features sele cted. This pro cedure can be used t o change the home settings f[...]

Changing the Init ial Setup Transmissi on 55 5 ❖ ❖ ❖ ❖ Resolution You can se lect the setting tha t meets your needs based upon this trade off betw een speed and image clarity. ❖ ❖ ❖ ❖ Photo O rigina l You can select the setting that meets y our needs based upon the appropr iate Origina l Type to opti- mize image clar ity. ❖ ❖ ?[...]

Fa csimile User Tools 56 5 Changing the In itial Setup Re ception The Initial Setup Reception fu nction allows yo u to change settings for the follow ing re ception f unctions. • Reception Mo de See Chapter 2 “Selecting the Re- ception Mode” in the Basic F ea- tures m anual. • Checkered Mark See P.40 “Check ered Mar k” . • Center Mark[...]

C hanging the In itial Setup Re ception 57 5 ❖ ❖ ❖ ❖ Print RX Time ❖ ❖ ❖ ❖ Forwardi ng Note ❒ If you wish to c hange other functions, repeat steps E and F . ❒ Select on or o ff for Ch eckered Mark, Center Mark, Print RX Time and Forwarding. G Pre ss the { { { { User Tools } } } } k e y t o r e - turn to standby display.[...]

F acsimil e User T ools 58 5[...]

59 6. Key Operator Settings Changing Key Operator Setti ngs Th i s ch a pt er e xp la in s abo ut f un ct io n s the key op erat or ha ndl es. ❖ ❖ ❖ ❖ Key Operator Code When the Key Ope rator Code is regis tered and turned on, user have to ente r register ed the Key Operator Code (maximum 8 digit) to op erate Key Operator Tools. This preven[...]

Key Operat or Settin gs 60 6 E Pre ss th e { { { { OK } } } } key . Note ❒ If the key operator code is r egis- tered and turned on, ent er the key operator code and press the { OK } key. F Confirm that "1. Counter" is dis- played. G Pre ss th e { { { { OK } } } } key . The nu mber of pages transmitted is display ed. You can displa y the[...]

Changing Key Operator Settings 61 6 Switc hing A uthorized Rece ption On /Off A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. Key O p. Tools" is displayed. E Pre ss th e { { { { OK } [...]

Key Operat or Settin gs 62 6 Programming specified senders A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. Key O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note ?[...]

C hanging Key Operator Settings 63 6 Deleting a Specified Sender (Authorized Reception) A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. Key O p. Tools" is displayed. E Pre ss th e { {[...]

K ey Operat or Settin gs 64 6 Sender (Authorized Receptio n) List Print this li st to find out which S peci- fied S enders are currently pro- gramm ed. A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 unt[...]

Changin g Key Operator Settings 65 6 Forwarding Using this featur e, you can select messages from Specified Senders to be pri nted on you r machine a nd then sent on to ano ther fax machine. This is useful if, for example, you are visiting another office and would like a copy o f your mes sages sent t o t hat office so you ca n read them. In this s[...]

K ey Operat or Settin gs 66 6 D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. Key O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note ❒ If the key operator code is r egis- tered and turned on, ent er the key operator code and press the { OK } key. F Pre ss 0 0 0 0 or 1 1 1 1 until "3. Forward - ing" is displayed. G Pr[...]

Changing Key Operator Settings 67 6 N Pre ss th e { { { { Cancel } } } } key on each display until you reach the s tand- by di splay. Edit ing a F orwardi ng Sta tion A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 [...]

Key Operat or Settin gs 68 6 Deleting a Forward ing Station A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. Key O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note ?[...]

Changing Key Operator Settings 69 6 Deleting a Specified Sender (Forwarding) A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. Key O p. Tools" is displayed. E Pre ss th e { { { { OK } }[...]

Key Operat or Settin gs 70 6 Specified Sender/Forw arding Station list Print this li st to find out which S peci- fied Se nders are assigned to w hich Forwarding Stations. A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0[...]

Changing Key Operator Settings 71 6 Send er Setting For Forwarding, select the messages to forward either from all sen ders, from specified senders. A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until [...]

Key Operat or Settin gs 72 6 User Para meters The User Parameters allow you to customize various settings to match your needs. To change the functi on settings, set the user par ameter switche s. Prep arat ion Access to some User Parameter Settings requires installation of optional equipment or that other settings be made beforehand. - - - - Switch[...]

Changing Key Operator Settings 73 6 02 0 Forwardi ng Mark Off * On 3T S I P r i n t * Off On 03 0 Automatic printing of the Comm unic ation Result Re- port (Mem ory TX) Off * On 2 Automatic printing of the File Re serve Report ( Mem- ory TX) * Off On 3 Automatic printing of the File Re serve Report ( Poll- ing RX) * Off On 4 Automatic printing of t[...]

Key Operat or Settin gs 74 6 08 2 Authorized Reception type * Onl y receive from specified senders Receiv e all mes- sages except those from speci- fied sen ders 10 3 Page Reduction when printi ng * Off On 11 6 Local Print when Forward- ing Off * On 14 0 Print doc uments receive d with Auto Power-On Re - cepti on (N ight Print ing mode) * Immediate[...]

Changing Key Operator Settings 75 6 Changing the User Parameters • We r ecomm end that you print the User Parameter list and keep it when you register or change a user parameter. See P.76 “Printing the User Para meter List” . • Do n ot change any bit switch es other than t hose shown on the pr e- vious pa ges. A Pre ss th e { { { { User To [...]

Key Operat or Settin gs 76 6 Printing the User Parameter List Print this list to see the current User Para meter se ttings. A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. Key O p. Tools&q[...]

Changing Key Operator Settings 77 6 Personal Codes This function allows you to keep track of machine usage. When Per- sonal Codes are programmed, users have to enter their Persona l C ode be- fore they send a fax. Impor tant ❒ We recommend that you print the Persona l Code List a nd keep it when you register or change a Per - sonal Code. See P .7[...]

Key Operat or Settin gs 78 6 Editi ng a Pers onal Code A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. Key O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note ❒ If[...]

Changing Key Operator Settings 79 6 Deleting a Personal Code A Pre ss th e { { { { User To ols } } } } key. B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. Key O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note [...]

Key Operat or Settin gs 80 6 B Pre ss 0 0 0 0 o r 1 1 1 1 until "4. Fax Fea- tures" is displayed . C Pre ss th e { { { { OK } } } } key . D Pre ss 0 0 0 0 o r 1 1 1 1 until "6. Key O p. Tools" is displayed. E Pre ss th e { { { { OK } } } } key . Note ❒ If the key operator code is r egis- tered and turned on, ent er the key ope[...]

Changing Key Operator Settings 81 6 Note ❒ When Restricted Access is turned on and you enter a per- sonal code to use the machine, Personal Code Tr ansmission is selected by default. Poll ing ID Use this procedure to register the Poll ing ID code. This ID is requir ed f or u sing the Transfer Request (See P.13 “Tran sfer Request” ). Limitatio[...]

Key Operat or Settin gs 82 6 Line Type You must register the Line Type before you connect the machine to the line. Note ❒ By default, Line Type is s et to “Tone”. ❒ This fu ncti on is n ot av aila ble in some areas. ❒ If you do not know the type of line you are connected to, select "Ton e" and dial a trial number. If the con- ne[...]

Changing Key Operator Settings 83 6 Select Line When your mac hine is connected throug h a PABX, ch ange th e Se lect Lin e s etting to Ex tensio n. If it is con - nected dir ectly to the telephone net- work, leav e it set to Out side. Note ❒ After you have registered an out- side line acce ss number, set the line to "Extension" in &quo[...]

Key Operat or Settin gs 84 6 PSTN Access Number Use thi s set ting to save having to en- ter a pause after the outside line ac- cess number when di aling. Whe n yo u program an acc ess number, a pau se is automatical ly added as soon as that number is pressed. For examp le, if you registe r "0" as the P STN Acces s Number, a pause w ill b[...]

Changing Key Operator Settings 85 6 Transfer Report For the requesting party to be able to receive T ransfer Result Repo rts from the Transfer Station, the requestin g party must store the number of the telephone line their machine is con- necte d to in thei r own m achine. Be sure t o i nsert a pause after t he area code. Fo r e xa mp le , i f y o[...]

Key Operat or Settin gs 86 6 RDS (Remote Diagn ostic Syste m) If your machine has a problem, a serv ice rep resen tativ e c an p erfor m various diagnostic tasks over the tele- phone lin e from the se rvice stat ion to try to find out what is wrong with your machi ne. The service represent - ative can also us e RDS to change some of your machine&ap[...]

87 7. Troubleshooting When Toner Runs Out When the machi ne has r un out of ton- er the symbol appears on the display. Note tha t even if there is no tone r left you c an still send fax messages. How- ever, it is ad visable to replace the ton- er early to avoid poor printing quality . Limitatio n ❒ The File R eserve Report is not print ed.[...]

Troublesh ooting 88 7 When an Error Report is Pri nted An error report is printed when a m essage could not be successfully sent o r re- ceived . Possibl e causes include a problem with your machine or the receiver 's noise on the telephone line etc. If an error occurs during transmission, re-sen d the origi- nal. If an erro r occurs during re[...]

When Power is Turne d off or Fails 89 7 When Power is Turned off or Fails Even if the Main Power switch is turned off, the conte nts of the machine's mem- ory (programmed numbers etc. ) will n ot be lost. However, if power is lost for about 1 hour through the Main Power swit ch bein g turn ed off, a po wer cu t or the power cable being removed[...]

Troublesh ooting 90 7[...]

91 8. Maintaining Your Machine Replacing the Stamp Cartri dge The op tion al Docu ment F eeder is req uired . When the stamp is getti ng to bec ome lighter, replace the c artridge. Note ❒ Use th e car tri dge spe cified for thi s machin e. A Lift the Document Feeder and open the stamp cover. B Pull out the ca rtridge. C Set a new cartridge. D Ret[...]

Mai ntai ning Your Mac hine 92 8[...]

93 9. Appendix Connecti ng the Machine to a Tele phone Line and Telephone Connecting the Telep hone Line To connect th e machine to a telephone line, use a snap-in modular type connec- tor. Impor tant ❒ Make s ure the co nnector i s the co rrect t ype before you sta rt. ❖ ❖ ❖ ❖ Where to connect the machin e 1. G3 2. Option al Handset/Exte[...]

Appendix 94 9 Connecting The Optional Exte rnal Telephone You can conne ct the handset and an external telephone to the ma chine. You can use them for telephone c alls. Note ❒ Some telep hone may not be connected or may suffer reduced functionality. Limitatio n ❒ When you use the handset or a n optional externa l telephone wi th the { On Hook D[...]

Connecti ng the Mac hine to a Tele phone Lin e and Telephone 95 9 Selecting the Line Type Select the l ine type to which the machine is connected . There are two types: tone and pulse dia l. Select the Line Type using "L ine Type" in "Key Op erator Settings". The default setti ngs is "Ton e". Note ❒ This setting is n[...]

Appendix 96 9 Specificat ions ❖ ❖ ❖ ❖ Power Co nsumption Standard G3 Resolution 8 × 3.85/ mm•200 × 100dpi (S tandard), 8 × 7.7/ mm•200 × 200dpi (Detail), 8 × 15.4 / mm•200 × 400dpi (Fine) Transmission Ti me 3 seconds at 28,800bps , Standard resolution Data Compressi on Method MH, MR, MMR Maximum Orig inal Size 297 × 1200mm / 11[...]

Specificat ions 97 9 Acceptabl e Types of Origi nals Make sure your originals are complete ly dry before setting them in the machine . Originals c ontaining wet ink or correcting fluid w ill mark the exposure glass and resu lting ima ge wi ll be affec ted. Acceptable Original Sizes Paper Size a nd Sc anned Area ❖ ❖ ❖ ❖ Exposure Glass ❖ ?[...]

Appendix 98 9 Limitatio n ❒ There may be a differenc e in the si ze of the image when it is printed at the des- tination. ❒ If yo u s et an o ri gi na l l ar ge r t ha n D L T/ A3 on th e e xp os u re gl as s, on ly an ar e a of DLT/A3 is scanned. Note ❒ Even if an origin al is correctly placed on the exposure glass or in the Docu- ment Feede[...]

Func tion List 99 9 Function List Advanced Tr ansmission Featur es Feature name Description Reference Send Later Sets the machi ne to automati- cally start transmissi on or polling re ception at an ap- pointed time. P.4 “Sending at a Specif ic Time (Send Later)” Personal Code TX This will help you to check up on who has been using the machine a[...]

Appendix 100 9 Communication Information Feature name Description Reference Canceling Tr ansmission or Reception This feature c ancels a file (res - ervation) for Memory Tr ans- mission, Transfer Re quest, Polling Re ception. P.15 “Canceling Transmission or Reception” Displaying the Tr ansmission Result Part of the J ournal can be shown on the [...]

Func tion List 101 9 User Tools Feature name Description Reference Register/Delete Quick Dial When you register a destina- tion in a Quick Dial, you can specify the de s tination on ly by pressing the Quick Dial key. Chapter3 “Quick Dial” in the Basic Features manual . Register/Delete Speed Dial When you register a destina- tion in a speed dial[...]

Appendix 102 9 Initial Setup TX Allows you to change follow- ing transmission functi on set- tings: • Transmiss ion •R e s o l u t i o n • Photo Original • Fax Reset Timer • On Hook Timeout P.54 “Changing the Initial Set- up Transmission” Initial Set Up RX Allows you to change follow- ing recept ion settings: • Reception Mode • Ch[...]

Func tion List 103 9 Select Line Allows you to select an i nter- nal G3 communication line or external telep hone line for your fax machine. P.83 “Select Line” PSTN Acces s Number Allows you to speci fy the code used to access an outside line when you dialing. P.84 “PSTN Access Number” Transfer Report Register a number for receiv- ing Trans[...]

104 INDEX A Acceptable T ypes of Orig inals , 97 Adjusti ng Volume , 101 Authorized Reception , 60 , 102 Authorized Reception l ist , 64 Auto Fa x RX Powe r-up , 31 Automatic Redial , 32 Auto Reduction , 11 , 99 B Batch T ransmissi on , 32 C Cancel ing Transmis sion , 100 Cancel ing Tra nsmission or Re cept ion , 15 Center Mar k , 40 Chain Dial , 2[...]

105 O On Hook Dial , 25 Outside Line Access Num ber , 84 P Page Red ucti on , 42 Page Separation and Lengt h Reduction , 41 Paralle l Memory Tran smission , 33 Personal Code , 77 , 102 Personal Code List , 79 Personal Code Transmission , 6 Personal Code TX , 99 Polling ID , 81 , 102 Polling Reception , 12 , 99 Polling Reserve Report → File Reserv[...]

106 MEMO[...]

107 MEMO[...]

108 UE U SA B 404 MEMO[...]

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FAX Option Type 1018 Operating Instructions Print ed in China U E U S A Part #G1563[...]