Sharp MX-3100N manual

MODEL: F axing Using the f ax function. Bef ore using the machine Functions of the machine and procedures f or placing originals and loading paper . Copying Using the cop y function. Printing Using the printer function. Scanning Using the scan function. Document filing Storing jobs as files on the hard drive . System settings Configuring settings t[...]

OPERATION MANUALS A ND HOW TO USE THEM 3 printed manuals and a man ual in PDF format are provided wit h the machine. Printed manuals T o send a scanned image T o use Inter net f ax Scanning (page 79) Quic k Star t Guide (this manual) Software Setup Guide / Sharpdesk Installation Guide T o lear n the par ts of the machine and how to use them T o loa[...]

1 Manuals in PDF format Con venient methods for using the Operation Guide The first page contains a regular table of contents as w ell as an "I want to ..." table of contents. "I want to ..." lets y ou jump to an explanation based on what y ou want to do . F or e xample, "I use the copier function often, so I'd like to[...]

2 CHECKING THE IP ADDRESS To check the IP address of the ma chine, print out the all custom setting list in the system settings. 1 Press the [SYSTEM SETTINGS] key. 2 Select the all custom setting list in the touch panel. (1) Touch the [List Print (User)] key. (2) Touch the [Print] key to the right of "All Custom Setting List". The IP addr[...]

3 ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-i n Web server can be accessed from a Web browser on your compute r. Opening the Web pages Downloading the Operation Guide The Operation Gu ide, which is a more detailed manual , can be downloaded from th e machine's Web pages. Access[...]

4 TABLE OF CONTENTS CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

5 BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 0 SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . [...]

6 DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . .[...]

Bef ore using the mac hine Bef ore using the mac hine 7 This section provides general inf ormation about th e machine, including t he names and function s of the parts of t he machine and its pe ripheral devices, and the procedure s for placing original s and loading paper. X PART NAMES AND F UNCTIONS . . . . . . . . . . . . . . . . . . 8 X OPERATI[...]

8 PART NAMES AND FUNCTIONS (1) Automatic document feeder This automatically feeds a nd scans multiple origin als. Both sides of 2-sided originals can be scanned at once. (2) Document feeder tray Place the originals i n this tray when u sing the automatic document feeder. (3) Operation panel (4) Document glass This is used to scan books and other or[...]

9 (12) Keyboard* This is a keyboard that is incorporate d into the machine. When not used, it can be stored under the operation panel. Use the keyboard to enter a password, file name, or other text. (13) Main power switch This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" posit[...]

10 OPERATION PANEL JOB ST A TUS IMAGE SEND HOME PRINT READ Y D ATA D ATA LINE SYSTEM SETTINGS Colour Mode Special Modes Plain 2-Sided Copy Output File Quick File Copy Ratio Copying 100% 1. A4 2. A4R 3. B4 4. A3 Original Paper Select Auto A4 Plain Auto Job Status MFP Status 020/015 005/000 010/000 010/000 Copying Waiting Waiting Waiting A4 Full Colo[...]

11 LOGOUT Main power indicator [CLEAR ALL] key Press this ke y to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state. [ST OP] key Press this ke y to stop a copy job or scanning of an original. Numeric keys These are used to enter the number of copies, f ax numbers, and other numbers. [L[...]

12 USING THE TOUCH PANEL The touch keys that appe ar in the touch panel ar e grouped for easy ope ration. The layout and f unctions of t he touch keys are exp lained below. Using general keys (1) When the displayed screen is one of two or more screen s, use the keys to switch through the scree ns. (2) When a check box is touched, a checkmark will a[...]

13 Checking the status of the machine The touch panel has a key f or checking the statu s of the machine. Colour Mode Special Modes Plain 2-Sided Copy Output File Quick File Copy Ratio Copying 100% 1. A4 2. A4R 3. B4 4. A3 Original Paper Select Auto A4 Plain Auto A4 Full Colour Exposure Auto A4 IMAGE SEND DOCUMENT FILING COPY Ready to scan for copy[...]

14 USER AUTHENTICATION When user authenticati on is enabled in the system settings, yo u must log in before u sing the mach ine. User authentication is initially disabled. When you have finish ed using the machine, log ou t. User authentication methods There are two meth ods for perfo rming user authent ication: login by us er number and login by l[...]

15 HOME SCREEN When the [HOME] key is pressed on th e operation pane l, the home screen appea rs in the touch panel. (1) [My Menu] key Touch this to move to the second home screen. (2) Mode select keys Use these keys to switch between copy, image se nd, document filing, and Sharp OSA mod es. (3) Title This shows the title of th e home screen. (4) S[...]

16 IMAGE CHECK FUNCTION (PREVIEW) The image check function is use d to display the content of a r eceived fax or other data in the tou ch panel. Convenient uses of image check "Printing only faxes that are needed" You can check a received fax before printing it. If you don't need the fax, you can delete it with out printing it, allow[...]

17 PLACING ORIGINALS The automatic document feeder can be used to auto matica lly scan many origin als at once. This saves you the trouble of m anually feeding each original. For originals that cannot be scanned using the automat ic document feeder , such as a book or a documen t with notes attached, use t he document glass. Using the automatic doc[...]

18 CHANGING PAPER IN A TRAY Names of the trays The names of the tr ays are shown below. For the number of sh eets of paper that can be loaded in each tray, see the following manuals: • Operation Guide, "P aper Tray Settings" in "7. SYSTEM SE TTINGS" • Safety Guide, "SPECIFICATIONS" Print side face up or face down P[...]

19 Loading paper in a tray To change the pap er in a tray, load the d esired paper in the tr ay and then change t he tray settings in the m achine to specify the loade d paper. The proced ure for changing th e tray paper size is explained below. As an example, the paper in tray 1 is chang ed from B4 (8-1/2" x 14") size plain paper to A4 ([...]

20 Changing the tray settings When you change the pape r in a tray, the tray settings in th e system settings must also be changed. 1 Press the [SYSTEM SETTINGS] key. 2 Configure the tray setti ngs in the touch panel. (1) Touch the [Paper Tray Settings] key. (2) Touch the [Tray Settings] key. (3) Touch the [Change] key in "Tray 1". (4) Se[...]

21 Loading paper in other trays Bypass tray Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation. Only the address side of en velopes can be printed on. Place en velopes with the address side face down. Special types of paper that cannot be loaded in other trays can be loaded in the b ypass tray . For detaile[...]

22 Large capacity tray The paper size of tray 5 can only b e changed by a service technician. Gently pull out the paper tra y . Insert the paper with the print side face down. Fan the paper well bef ore inser ting it. Otherwise, multiple sheets ma y feed at once and cause a misfeed. Insert the paper and then g ently push the tray into the mac hine.[...]

Cop ying Cop ying 23 This section explains the basic proced ure s for using the copier funct ion. This section also introduces the vari ous types of copying that can be performed using t he special modes. X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 24 X MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 X [...]

24 BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch pa nel to open the base screen of copy mode. Select copy settings in th e base screen. (1) [Colour Mode] key Touch this key to change the colou r mode. (2) Output display When one or more output functions such as sort, group, staple sort, or saddle stitch have been selected, this shows t[...]

25 MAKING COPIES This is the most basic procedur e for making copies. 1 Touch the [COPY] key. The base screen of copy mode appea rs. 2 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 3 Set the number of copi es and then press the [COLOUR START] key or the [BLACK & WHITE START] key[...]

26 2-SIDED COPYING (Automatic Document Feeder) You can use the automat ic document feeder to make au tomatic 2-sided copies witho ut the bother of manually tur ning the or iginals over and re-insert ing them. This section explains how to copy 1-sided origin als onto both sides of the paper. 1 Place the originals. 2 Select settings in the touch pane[...]

27 COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as hea vy paper, envelopes, and t ab paper. This section explains how to load A4 heavy pap er in the bypass tray. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Insert paper in the bypass [...]

28 Selecting a tray Select settings in the touch panel. (Continued) (4) Touch the [Auto-AB] key. (5) Touch the [OK] key. (6) Touch the bypass tray key. (7) Touch the [OK] key. 4 Set the number of copi es and then press the [COLOUR START] key or the [BLACK & WHITE START] key. To select paper, touch th e [Paper Select] key or the image of the mac[...]

29 MAKING COLOUR COPIES (Colour Mode) When colour and black & white originals are mixed to gether, you can have the machine auto matically detect whether each origin al is colour or black & white and make each copy acco rdingly. The procedure for copying with the colour mo de set to "Auto" for automatic detection of colour and bla[...]

30 SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy. The example of copying an original with light colours such as pencil writing is explained below. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Select settings in the touch [...]

31 FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can co py an original o nto any size o f paper us ing automatic enlargement/ reduction. This section explains how to copy an A4 origina l onto A3 paper. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Select se[...]

32 3 Set the number of copies. 4 Press the [COLOUR ST ART] key or the [BLACK & WHITE START] key. Correct sets Cancel copying Cancel scanning mx3100_eu_qc k.book 32 ページ ２００８ 年５月２７日　火曜日 　午前８時４５分[...]

33 ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise adj ustment of the co py size, you can select a pres et ratio and/or adjust the ratio in increments of 1%. As an example, this section expla ins how to reduce the image to 55%. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own[...]

34 3 Set the number of copies. 4 Press the [COLOUR ST ART] key or the [BLACK & WHITE START] key. Correct sets Cancel copying Cancel scanning mx3100_eu_qc k.book 34 ページ ２００８ 年５月２７日　火曜日 　午前８時４５分[...]

35 INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printi ng, you can tempor arily interrupt the job and perform a copy job tha t you wish to prioritize. This feature is usef ul when you need to make an urgent co py during a long copy run. 1 Touch the [Interrupt] key while the machine is printing. The [Interrupt ] key appears in the ba[...]

36 STORING COPY OPERATIONS (Job Programs) You can store a grou p of copy settings. The settings can be retrieved and use d whenever needed . When you frequently u se the same group o f settings, this saves you t he trouble of ma nually selecting t he settings each time you need t o use them. Storing a job program Using a job program 1 Press the [#/[...]

37 Deleting a job program 2 Touch the key of the de sired job program. After selecting the job prog ram, set the number of copies and press the [COLOUR START] key or [BL ACK & WHITE START] key to begin copying. 1 Press the [#/P] key ( ). 2 Select settings in the touch panel. (1) Touch the [Store/Delete] tab. (2) Touch the key of the job program[...]

38 SPECIAL MODES The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the spe c ial modes. (The procedur es for using each special mode are no t explained.) Each special mode has its own settings and steps, however, the basic procedu re is the same for all modes.[...]

39 SELECTING A SPECIAL MODE The procedure for se lecting settings for "Add ing margins (Ma rgin Shift)" is explained belo w as an example. Although the spe cific settings f or each specia l mode vary, t he general procedure is th e same. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned[...]

40 CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Erasing peripheral shadows (Erase) Copying each facing page of a bound document (Dual Page Copy) Making copies in pamphlet format (Pamphlet Copy) Use this function to shift the image on the copy to create binding margins. This function is convenie nt when you will be binding the copies with[...]

41 Copying a large number of originals at once (Job Build) Using two machines to make a large number of copies (Tandem Copy) Using a different paper type for covers (Covers/Inserts) Adding inserts when copying on transparency film (Transparency Inserts) A stack of or iginals higher than the indicator line on the aut omatic document fee der cannot b[...]

42 Copying multiple pages onto one sheet of paper (Multi Shot) Copying a pamphlet (Book Copy) Copying captions onto tab paper (Tab Copy) Copying both sides of a card onto one sheet of paper (Card Shot) Use this function to copy two or four original pages on to one sheet of pape r. Use this function to copy a bo ok, pamphlet, or oth er bound origina[...]

43 Printing the date or a stamp on copies (Stamp) Repeating photos on a copy (Photo Repeat) Creating a large poster (Multi-Page Enlargement) Inverting the image (Mirror Image) Use this function to pr int the date, a stamp, the page number, or text on copies. A colour can b e selected to p rint a stamp or text in colour. Use this functio n to print [...]

44 Copying an A3 size origin al without cutting off the edges (A3 Full Bleed) Copying in the centre of the paper (Centring) Reversing white and black in a copy (B/W Reverse) Adjusting red/green/blue in copies (RGB Adjust) Adjusting the sharpness of an image (Sharpness) Use this feature to make a full-size copy of an A3 or iginal on A3W paper so tha[...]

45 Whitening faint colours in copies (Suppress Background) Adjusting the colour (Colour Balance) Adjusting the brightness of a copy (Brightness) Adjusting the intensity of a copy (Intensity) Checking copies before printing (Proof Copy) Checking the number of scanned original sheets before copying (Original Count) Use this function to suppress light[...]

46 Copying originals that are different sizes (Mixed Size Original) Copying thin originals (Slow Scan Mode) For example, even when a B5 or iginal is mixed in with A4 originals, this function lets you copy all originals at once. When used in combination with the auto image function , the copies can all be printed on th e same size of paper. This fun[...]

Printing Printing 47 This section explains the basic procedure for printing using the print er driver of the machine. The settings that can be sele cted in the print er driver are also introduce d. The explanation s of screens a nd procedures a re primarily f or Windows Vista ® in Windows ® environ ments, and Mac O S X v10.4 in Ma cintosh environ[...]

48 PRINTING This section explains the basic pr ocedures for printing. The following exampl e explains how to print a A4 size document fr om WordPad, which is a standard a ccessory program in Windows. To install the printer driver and configure settin gs in a Windows environm ent, see "2. SETUP IN A WINDOWS ENVIRONMENT" in the Software Set[...]

49 3 Select print settings. (1) Click the [Paper] tab. (2) Select [A4]. (3) Click the [OK] button. 4 Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button. (1) (3) (2) mx3100_eu_qc k.book 49 ページ ２００８ 年５月２７日　火曜日 　午前８時４５分[...]

50 Using printer driver help When selecting settings in the pr inter driver properties wi ndow, you can di splay Help to view explanations of the settings. (Only in Windows) 1 Open the printer dr iver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] bu tton. In Windows 2000, the [Preferences] button does [...]

51 The following e xample explains h ow to print an A4 size document from "Text Edit" ("SimpleTe xt" in Mac O S 9), which is a standard accessory program on Macintosh compute rs. In a Macintosh environme nt, the PS3 expansion kit must be inst alled to use the machine as a ne twork printer. To install the printer driver and confi[...]

52 Printing a file 1 Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print]. In Mac OS 9, s elect [Print] from the [File] menu of SimpleText. 2 Select print settings and click the [Print] button. (1) Make sure the correct printer is selected. The machine nam e that appear s in the "Printer" menu is norm ally [SCxxxxx[...]

53 CANCELLING PRINTING (AT THE MACHINE) You can cancel a print job if you ca nc el before prin ting actually begins. 1 Press the [JOB STATUS] key. 2 Select settings in the touch panel. (1) Touch the [Print Job] tab. (2) Change the print job status mode to [ Spool] or [Job Queue]. Touch this key to change modes. The sele cted mode will be highlighte[...]

54 SELECTING PRINT SETTINGS To use the print funct ion of the machine, the settings in the print er driver properties win dow must be configur ed. See "PRINTING" (page 48) for the procedure fo r opening the printer driver proper ties window and the basic procedure for pr inting. The procedure for se lecting settings in the printer driver [...]

55 The procedure for selecting printer drive r settings is explain ed below using "Print ing multiple images on on e page (N-Up Printing)" as an example . This function reduces the size of each page to let you print multiple pages on one sheet of pa per. The example of printing two pages on one sheet of paper with b orderlines is explaine[...]

56 CONVENIENT PRINTER FUNCTIONS Printing on both sides of th e paper (2-sided printing) Fitting the print image to th e paper (Fit To Paper Size) Printing multiple images on one page (N-Up Printing) Stapling printed pages (Staple) Use this function to print on both sides of the paper. You can use 2- sided printing t o reduce the numbe r of printed [...]

57 Punching holes in output (Punch) Printing a colour image in greyscale (Black and White Print) The machine also has these functions For information on ea ch of these functions, see "CONVE NIENT PRINTING FUNCTIONS" in "3 . PRINTER" in t he Operation G uide. Convenient funct ions for creating pa mphlets and posters • Creating [...]

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F axing F axing 59 This section explains the basic procedures for using the fax function of the machine. In a ddition, special mod es that can be used with the fax function are introd uced. The facsim ile expans ion kit is requ ired to use the fax fun ction. X BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . 60 X SENDING A FAX . . . . . . . [...]

60 BASE SCREEN OF FAX MODE Touch the [IMAGE SEND] key in the t ouch panel to op en t he base screen of fax mode. I f the fax screen does not appear, touch t he [Fax] tab. Select fax se ttings in the base screen. (1) Send mode tabs Use these tab s to change th e mode of the i mage send function. To swi tch to fax m ode, touch th e [Fax] tab. (2) [Ad[...]

61 SENDING A FAX The basic procedure for sending faxes is exp lained below . In fax mode, colour or iginals are sent as black and white imag es. 1 Touch the [IMAGE SEND] key. The base screen of fax mode appears. If the fax screen doe s not appear, t ouch the [Fax] ta b. 2 Place the originals. When using the document glass, pl ace the original with [...]

62 CHANGING THE SIZE OF A FAX The size of the original and th e transmission size can be specified befor e transmission. This is convenient when f axing an original that is small and difficult t o read. The procedure for fa xing both sides of an A4 origina l at A3 size is explained below. 1 Place the originals. When using the document glass, pl ace[...]

63 3 Enter the fax number of the first destination. 4 Press the [BLACK & WHITE START] key. Correct a mistake Cancel scanning mx3100_eu_qc k.book 63 ページ ２００８ 年５月２７日　火曜日 　午前８時４５分[...]

64 CHANGING THE EXPOSURE The exposure can be change d as approp riate fo r the darkness or light ness of the original . The following example explain s how to darken light colours in an origi nal to make the image clearer. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Select set[...]

65 CHANGING THE RESOLUTION The resolution can be selected to match the character istics of the original, such as text or photo, the size of the text, and the da rkness of the image. The following exampl e explains how to set the reso lution to [Fine] and [ Half Tone] when se nding an original with small text. 1 Place the originals. When using the d[...]

66 STORING A FAX NUMBER Storing an individual key You can store fax numbers in on e-touch keys. Stored fax numbers can be retrieved quickly and ea sily. If you frequently se nd faxes to the same gro up of fax machines, th e numbers of those fax m achines can be stored as a group (multiple fax numbers can be stored in on e key). 1 Press the [SYSTEM [...]

67 The items in the above step must be entered. For de tails on items entered, see "7. SYST E M SETTINGS" in the Operation G uide. When sending the sa me document or image to multiple de stinations, it is co nvenient to st ore a destination group. For details on storing gro ups, see "7. SYSTEM SETTINGS" in the Operation Guide. S[...]

68 FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of ton er, received faxes can be for warded to another fax machine. To use this function , the fax number of the destination machine must be stored in "Set the Telepho ne Number for Data Forwarding" in the system se ttings (admi[...]

69 CONVENIENT DIALLING METHODS Easy to use one-touch keys an d the resend function can be used to prevent diallin g errors and save time. One-touch keys A fax number stored in a on e-touch key can be retrieve d by a simple touch of the key. A one-touch ke y for a group can be select ed to automatically tr ansmit to each of the de stinations stored [...]

70 Resending The [Resend] key can be t ouched to transm it to one of the eigh t most recent destinations used fo r transmission. Resending is not possible in some cases, such as when an image is sent using a o ne-touch key for a grou p. Speed dialling When you store an individual key or a g roup key, a 3-digit search numbe r is assigned to the key.[...]

71 Dialling using the speaker When the speaker is use d to dial, fax transmission is st arted after the number is dialled and t he connection is established. If a person an swers, you will be able to hear his or he r voice, but you will not be able to speak. Touch the [Speaker] key. You will hear the dial t one through th e machine's speake r.[...]

72 SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same document/im age can be sent to multip le fax mode , scan mode, and Intern et fax mode destinatio ns in a single operation. If you frequently send do cuments/images to the same group of de stinations, it is recommended th at you store t hose destinations a s a group i[...]

73 Select settings in the touch panel. (Continued) (5) Check the destinations and then touch the [OK] key. To delete a dest ination, touch th e key of the dest ination that you wish to delete . A message will appear to confirm the deleti on. Touch the [Yes] key. 4 Press the [BLACK & WHITE START] key. To 1 1 0123456789 CCC CCC Cc Address Review [...]

74 SPECIAL FAX MODES The special modes can be used f or a variety of special-purpose fax tr ansmission jobs. The following pages show the types of fax tra nsmissions that can be perf ormed. (The pr ocedures for using ea ch special mode ar e not explaine d.) Each special mode has its own settings and steps, however, the basic procedu re is the same [...]

75 SELECTING A SPECIAL MODE The procedure for se lecting a special mode for f ax is explained below. The settings that m ust be selected vary fo r each special mode, h owever, the genera l procedure is the sam e. The procedure for er asing shadows at th e edges of the imag e when sending a fax is explain ed below as an example. 1 Place the original[...]

76 CONVENIENT FAX FUNCTIONS Erasing peripheral shadows (Erase) Sending the left and right pages of a bound document as two separate pages (Dual Page Scan) Sending two original pages as a single page (2in1) Sending the front and reverse sides of a card as a single page (Card Shot) Use this function to eras e peripheral shadows that occur when faxing[...]

77 Sending a large number of pages as a single transmission job (Job Build) Sending a fax directly from a computer (PC-Fax) The machine also has these functions • Forwarding a received fa x to a network address (Inbo und Routing Setting s) ☞ Operation Guide "FAX RECEPT ION" in "4. FACSI MILE" • Sending a fax at a specifie [...]

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Scanning Scanning 79 This section explains the uses of the net work scanner functi on and the basic procedure for using scan mode. In addition, special modes that ca n be used with the ne twork scanner function are intro duced. The Internet fax expansion kit is requi red to use the Internet fax functio n. X NETWORK SCANNER FUN CTION . . . . . . . .[...]

80 NETWORK SCANNER FUNCTION The network scanner fun ction of the machine ca n be used to transm it scanned images by a varie ty of methods. The network scanner func tion has the following modes. • Modes that can be used will vary depending on your model and the ex pansion kits that are installed. • The explanations in t his manual are centred o[...]

81 BASE SCREEN OF SCAN MODE Touch the [IMAGE SEND] key in the touch pan el to open the base screen of sca n mode. If the scan screen does not appear , touch the [Scan] tab. Select various scan settin gs in the base screen. (1) Send mode tabs Use these keys to change the mode of the image send function. To switch to scan mode, touch the [Scan] tab. [...]

82 SCANNING AN ORIGINAL The basic operation for sca nning is explained below. This section explains how to send a scanned f ile by e-mail. 1 Select settings in the touch panel. (1) Touch the [IMAGE SEND] key. (2) Touch the [Scan] tab. The base screen of sca n mode appears. 2 Place the originals. When using the document glass, pl ace the original wi[...]

83 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image t ype settings can be selected as appr opriate for the or iginal. The procedure fo r darkening the e xposure and sett ing the or igina l image type to "Text/P rtd. Phot o" is explained below. 1 Place the originals. When using the document glass, pl ace the origin[...]

84 CHANGING THE RESOLUTION You can select the resolutio n as appropriate for t he original type. This section explains how to set t he resolution to "300 X300dpi", wh ich creates a clea rer image than the default resolution. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. [...]

85 CHANGING THE FILE FORMAT The file format (file type and compr ession method) for se nding a scanned image is spec ified when the destina tion is stored in a o ne-touch key; h owever, you ca n change t he format at the time of transmission. The procedure for se nding a scanned image in full colour TIFF format is explained be low. 1 Place the orig[...]

86 STORING A DESTINATION The procedure fo r storing e-mail ad dresses in one- touch keys for Scan to E-mail is explained below. Stored e-mail addresses ca n be retrieved quickly and easily. If you frequently se nd images to the same g roup of destinatio ns, those destinations can be stored as a group. To store destinations fo r the other modes of t[...]

87 The items in the above step must be entered. For de tails on items entered, see "7. SYST E M SETTINGS" in the Operation G uide. When sending the sa me document or image to multiple de stinations, it is co nvenient to st ore a destination group. For details on storing gro ups, see "7. SYSTEM SETTINGS" in the Operation Guide. S[...]

88 CONVENIENT TRANSMISSION METHODS One-touch sending , resending, and othe r convenient tran smission functions that make it easy to send an image are available. One-touch key A destination sto red in a one-touch key can be retrieved by a simple touch of the ke y. (1) Touch the [Address Book] key. (2) Touch the key in which the desired destination [...]

89 Resending The [Resend] key can be t ouched to send an imag e to one of the most recent 8 transmission desti nations. Resending is not possible in some cases, such as when an image is sent using a o ne-touch key for a grou p. Search number sending When you store an individual key or a g roup key, a 3-digit search numbe r is assigned to the key. Y[...]

90 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be sent to multiple scan mode, Inter net fax mode, an d fax mode destinations in a single operation. If you frequently send images to th e same group of dest inations, it is recommende d that you store those destinations as a gr oup in a one-touch ke y. T[...]

91 SPECIAL SCAN MODES The special modes can be used f or a vari ety of special-purpose scan send jobs. The following pages show the ty pes of scan send jo bs that can be performed. ( The procedures for using each special mode ar e not explaine d.) Each special mode has its own settings and steps, however, the basic procedu re is the same for all mo[...]

92 SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an exam[...]

93 CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image (Erase) Scanning an original as two separate pages (Dual Page Scan) Whitening faint colours in the image (Suppress Background) Scanning both sides of a card onto a single page (Card Shot) Use this function to eras e peripheral shadows that occur when sca nning books and other t[...]

94 Scanning many original s at once (Job Build) Sending two pages as a single page (2in1) The machine also has these functions For detailed information on each of these function s, see "SPECIAL MODES" and "INTERNET FAX RECEPTION FUNCTIONS" in "5 . SCANNER / INTERNET FAX" in the Operation Guid e. • Sending an image at[...]

Document filing Document filing 95 The document filing function is used to store the document or print image on the hard drive when pe rforming a copy, print, or other jo b. A stored file can be cal led up and used whenever needed. This section introduces several of th e document filing functi ons. X DOCUMENT FILING . . . . . . . . . . . . . . . . [...]

96 DOCUMENT FILING The document filing function a llows you to save the document image of a copy or image send jo b, or the data of a print job, as a file on the ma chine's hard drive . The stored file can be re trieved and printed or t ransmitted as needed. Uses of the document filing function Files that y ou want to store for later use Store[...]

97 The document filing function is convenient in these situations Features that make the document filing function eve n more convenient When user authentica tion is enabled, "My Folder" can be sp ecified in the user infor mation of the users. When a user retrieves a stored file, "My Fold er" appears first, saving the user the tr[...]

98 QUICKLY SAVING A JOB (Quick File) As an example, the procedure for using "Qui ck File" while copying is explained below. Quick File is the easiest way to save a file using the document filing functi on. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Select settings i[...]

99 APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure for using "File" while copy ing is explained below. Unlike Quick File, a file name, user name, and folder can be specified when saving a file. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2[...]

100 Select settings in the touch panel. (Continued) (7) Touch the [User 1] key. (8) Touch the [OK] key. (9) Touch the [OK] key. 3 Set the number of copi es and then press the [COLOUR START] key or the [BLACK & WHITE START] key. The file is st ored on th e hard driv e at the sa me time as the copy is made. Main Folder User 1 User 3 User 5 User 7[...]

101 SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without perfor ming a copy, print, or send job. The procedure fo r storing a document in t he main folder is explain ed below. 1 Touch the [DOCUM ENT FILING] key. The base screen of docume nt filing mode appears. 2 Place the originals. When using the document glass, pl ace the origina[...]

102 PRINTING A SAVED FILE You can retrieve a file stor ed by document filing and pr int or transm it the file. This section explains how to retr ieve and print a file stored in the main folder. Select the file and print it. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Main Folder] key. (3) Touch the key of the file that you wish to retrieve.[...]

System settings System settings 103 The system settings let you adjust the operation of the machine to suit the needs of your workplace. This sectio n briefly introd uces several of the system settings. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Oper ation Guide. X SYSTEM SETTINGS . . . . . . . . . .[...]

104 SYSTEM SETTINGS The date and time can be set, fax and scan destinations c an be stored, document filing folder s can be created, and various other se ttings related to th e operation of th e machine can be configu red in the system settings screen. The procedure for op ening the system setti ngs screen and the items in the screen are explained [...]

105 System settings (administrator) The system settings (administra tor)* are system settings th at can only be configured by the administ rator of the machine. To con figure these settings, the a dministrator p assword must be entered. However, when user authenti cation is enabled, user s who log in with certa in user rights may be able to confi g[...]

106 SYSTEM SETTINGS MENU T otal Count System Settings Entering Administrator's Pass wor d Ke yboard Select Clock Adjust Device Count Job Count All Custom Setting List Printer T est Page Sending Address List Document Filing F older List T ra y Settings Paper T ype Registration Auto T ray Switching Custom Size Registration (Bypass) Address Book [...]

107 Image Send Settings Operation Settings Other Settings Default Displa y Settings Address Book Default Selection Initial Resolution Setting Default Exposure Settings Must Input Next Address K ey at Broadcast Setting Scan Complete Sound Setting The Number of File Name/Subject/Body Ke ys Displayed Setting The Number of Direct Address Ke ys Displaye[...]

mx3100_eu_qck.book 108 ページ ２ ００８年５月２７ 日　火曜日　 午前８時４５分[...]

T r oub leshooting T r oub leshooting 109 This sections co ntains answer s to fr equently asked questi ons and explain s how to remove pape r misfeeds. X FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . 110 X REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . 114 mx3100_eu_qck.book 109 ページ ２ ００８年５月２７ ?[...]

110 FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure fo r making a copy of a payment slip or ot her non-standar d size original is explained below. The "Centring" special mo de of copy mode can be selected to position the copied image in the centr e of the paper. (25-432) mm 200 X Y 150 Or i g i na l [...]

111 Printing on an envelopes The procedure for pr inting on an envelope is expl ained below. Only the name and address side of an envelope can be printed on. It is recommended that you do a t est print to check the print result before using an envelope. Type Size Fixed Paper Side Disable Duplex Paper Property Bypass Feeding Approved Job Disable Sta[...]

112 Changing the paper size used for a print job When the size of pa per specified for a prin t job is not loaded in any of the machine's pape r trays, follow the steps below to change the paper size. P aper Empty Computer01 020 / 000 Paper Empty Copy 002 / 000 Waiting 1234567890 001 / 000 Waiting Detail Spool Complete Stop/Delete Print Job Jo[...]

113 Adjusting the volume of the ringer If the ringin g sound made wh en the machine r eceives a fax is too loud or too soft, follow th e steps below to adjust the volume. The fax ringer volume is adjusted in the system settings (admini strator). Press the [SYSTEM SETTINGS] key on the op eration panel, touch [Image Send Settings] - [ Fax Settings] -[...]

114 REMOVING MISFEEDS When a paper misfeed occurs, the mess age "A misfeed has occurred." will app ear in the touch panel and printing and scanning will stop. In this event, touc h the [Information] ke y in the touch panel. When the key is touched, instructions for removing the misfe ed will appear. Follow the instructions. When the misfe[...]

115 Please note • For information on your operating system, please refer to your opera ting system manual or th e online Help function. • Th e explanations of scre ens and procedu res in a Windows enviro nment are primarily for Windows Vista ® . The screens may vary depending on the version of the operating system or th e software application.[...]

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About the colour adjustments menu Images depicting "Colour Adjustmen ts" in the special modes of co py mode are shown below. For details on "Colour Adjustments", see "[Colour Adjustment s] KEY" in "2. COPIER" in the Operation Guide. RGB Adjust Sharpness Suppress Background Colour Balance Brightness Intensity [...]

PRINTED IN FRANCE TINSE4046GHZZ MX-2600N/MX-3100N Quick Star t Guide Quic k Star t Guide[...]