Sharp MX-4500N manual

Scanner Guide MX-3500N MX-3501N MX-4500N MX-4501N MX-2300G MX-2300N MX-2700G MX-2700N MODEL:[...]

1 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 • MANUALS PROVIDED WITH THE MACHINE . . . 4 1 BEFORE USING TH E MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . 5 PREPARATIONS FOR USE AS A NETWORK SCANNER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

2 5 BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE SENDING A FAX IN INTERNET FAX MODE . . . . . . . 6 2 CHANGING THE EX POSURE . . . . . . . . . . . . . . . . . . 65 CHANGING THE R ESOLUTION . . . . . . . . . . . . . . . . 6 6 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Side d Original) . . . . . . . . . . . . . . . 67 SPECIFYING THE[...]

3 ABOUT THIS MANUAL This manual explains the pr ocedures for using sca n mode, Internet fax mode , USB memory mode, an d PC scan mo de on the machine. Please note • To use the Inte rnet fax func tion, the Internet fax expansion kit must be installed. • To use the netw ork scanner function on the MX-2300G/27 00G, the netwo rk scanner expans ion [...]

4 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format on the ma chine's hard drive are p rovided with th e machine. When using the machine, read the approp riate manual for the feature yo u are using. Printed manuals Operation manuals in PDF format The manuals in PDF form at provide detailed e xplanations of the[...]

5 This chapter provides basic informa tion that is necessary to use the mach ine as a network scanner. NETWORK SCANNER FUNCTION The network scanner functio n of the machine can be used to sc a n an original, create an image file, and send the f ile over a network to a comput er, FTP server, or othe r destinatio n. Scanning is also possible from you[...]

6 PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when t he main power indi cator on the rig ht side of the operation pan el is lit. If the main power ind icator is not lit, the main power is off. Swit ch the main power switch to the "on" position[...]

7 STORING SENDER INFORMATION Before using Scan to E-mai l Store the default se nder name in "Sender Na me" and the reply e-mail address in "Reply Addr ess". These will be used when a sender name is not selected. Before using Internet fax Store the sender name in "Name" and the send er Internet fax address in "Own [...]

8 STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK To use Scan to FTP, Scan to Desktop, and Scan to Net work Folder, destinat ions must be stored in t he address book. Although destinations for Sca n to E-mail and Internet fax do not need to be stored in t he address book (they can be entered directly or loo ked up in a global a[...]

9 STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as the destinat ion of Scan t o Desktop, Network Scan ner Tool mu st be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanie s the machine (or that accompanies the network scanner expansion kit when the MX-2300G/270 0G is used). To[...]

10 BASE SCREEN Scan mode, I nternet fax mode , USB memory mode, and PC scan mode are oper ated by select ing settin gs and commands in the base screens of thes e modes. To display the base screen of a mode, press the [IMAGE SEND] key and then touch the [ Mode Switch] key to select the desired mode. When sendin g an image, you can use a tran smissio[...]

11 BASE SCREENS Settings are select ed in the base screen of ea ch mode. (1) Various messages are display ed here. The icon of the selected mode appears on the left. (2) [Mode Switch] key Use this key to change the mode of the image send function. ☞ BASE SCREEN (page 10) (3) [Image Settings] key Touch this key to select sc an settings (exposure, [...]

12 (9) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. The keys are changed in "Custo mize Key Setting" i n the system settings (administrator). The following keys appear by factory default: • [Special Modes] key Touch this key to use a conven ient special mode. This is the same [S[...]

13 [Image Settings] key When the [Image Settin gs] key is touched, the [Special Mod es] key and keys for selecting scan settings appe ar. The current setting of each scan setting key appea rs in the top of the key. (1) [Exposure] key Touch this key to select the exposure for scanni ng. ☞ Scan mode: CHANGING THE EXPOSURE AND EXPOSURE MODE (page 31[...]

14 ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) One-touch key display The destinations (one-touch keys) stored in each index are displayed. This manual refers to keys in which destinations and groups are stored as one touch keys. ☞ CALLING UP A DESTINATION (pag e 20) (2) This shows the s elected destination. (3[...]

15 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinations of a specific transmission mode in the Address Bo ok scre en, or change the displayed index tabs from the alphabetical tabs to th e custom tabs. Th e procedure for selecting destinations does not cha nge. Index display Indexes make it easy to search [...]

16 SCANNING AND TRANSMISSION SEQUENCE This section explains the basic pr ocedure for scann ing and tran smission. Select settings in the or der shown below to ensure smooth transmission. For the detailed pro cedures for selectin g the settings, see the ex planation of each setting in this ma nual. Place the original Place the original in the docume[...]

17 Select convenient special modes Convenient special modes and document filing settings ca n be selected. ☞ 7. CONVENIENT FUNCTIONS (page 83) Enter the destination Specify the destination of the scan transmission. • [Address Book] key: Select a destination that is stored in the Address Book or look up a destination in a global addre ss book. ?[...]

18 ORIGINAL SIZES ORIGINAL SIZES THAT CAN BE TRANSMITTED The follow ing origin al sizes can be tra nsmitted THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is auto matically detected and displayed in t he base screen as the "Scan" size. When the automati c original detection fu nction is operatin[...]

19 This chapter explain s how to spe cify destination add resses, including selecting an address from the Address Book and retrieving an addr ess by entering a se arch number. SPECIFYING DESTINATIONS IN THE ADDRESS BOOK The Address Book screen shows de stinations as one-touch keys. The destinat ions are displayed in or der by search number. To make[...]

20 CALLING UP A DESTINATION A destination is called up by selecting its one-t ouch key. 1 Touch the [Addr ess Book] key. 2 Touch the index tab where the destination is stored. It is convenient to sto re frequently used desti nations in the [Frequent Use] inde x. Specify that a destination be displayed in the [Frequent Use] index when you store the [...]

21 CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinatio ns have been selected, you can display and ch eck the destinations. You can also delete a destination fr om the list (cancel selection of the destinatio n). 1 Touch the [Address Review] key. 2 Check the destinations. To check Cc or Bcc destinations, touch the corresponding [...]

22 USING A SEARCH NUMBER TO SPECIFY A DESTINATION A destination store d in the Address Book can be called up using the key. This can be done in the base screen of any of the modes or in the Address Bo ok screen. 1 Touch the key. 2 Enter the 3-digit search number of the address with the numeric keys. When the 3-digit search nu mber is entered, the s[...]

23 ENTER THE ADDRESS MANUALLY Destination addres ses for Scan to E-mail and In ternet fa x can be entered manually. 1 Change the mode. (1) Touch the [Mode Switch] key. (2) Touch the key of the mode that you wis h to use. 2 Touch the [Address Entry] key. 3 Enter the destination address. (1) If scan mode is selected, select the ty pe of delivery. Nor[...]

24 CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configur ed in the Web page, you ca n lo ok up an addre ss in a global addr ess book and retrieve the addre ss for Scan to E- mail or Intern et fax tran smission. 1 Touch the [Addr ess Book] key. 2 Touch the [Global Address Search] key. If only one LDAP server is configur[...]

25 4 Select the destination. (1) Touch the key of the desired destina tion. If there are more destinations than can b e displayed in the screen, touch the keys to change p ages. (2) Touch the [To] key. This enters the selected desti nation. If you wish to e nter another de stination, repeat steps (1) and (2) above. • If no names are found that ma[...]

26 USING THE RESEND FUNCTION The last 8 destinatio n addresses used for Scan to E-mail a nd Inter net fax transmissions are saved in memor y and can be selected to resend to those dest inations. 1 Touch the [Resend] key. 2 Touch the key of the desired address. The last 8 addresses used for transmission are displayed. • When the [Resend] key is to[...]

27 SCANNING TO E-MAIL, FTP, DESKTOP, AND NETWORK FOLDER This section explains the basic procedu re for transm ission in scan mode (Sca n to E-mail, Sc an to FTP, Sca n to Desktop, and Scan to Network Fo lder). 3 BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE When a default address is configured in "Def a ult Address Setting" in the system [...]

28 2 Change to scan mode. (1) Touch the [Mode Switch] key. (2) Touch the [Scan] key. 3 Display the original settings screen. (1) Touch the [Image Settings] key. (2) Touch the [Original] key. The current settings of the [Exposure], [R esolution], [Origin al], [Col our Mode], and [File Format] keys appea r in the top half of each key. Touch each key [...]

29 6 Specify the destination. (1) Touch the one-touch key of the desi red destination. The icon on the key indicate s the type of destination stored in the ke y. : Scan to E-mail : Scan to FTP : Scan to Network Folder : Scan to Desktop (2) Touch the [To] key. The destina tion is spec ified. • After a one-touch key is touched, if the screen i s ch[...]

30 8 If the original was placed on the document glass, replace it with the next original and press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Repeat until all originals have been scann ed. The exposure, resolu tion, and scan size/send size can be changed for each original page that is scann ed. 9 Touch the [R ead-End] key.[...]

31 CHANGING THE EXPOSURE AND EXPOSURE MODE The exposure can be changed to match the darkness of the original. Th e exposure mode can be changed to m atch the original type . 1 Display the exposure setting screen. (1) Touch the [Image Settings] key. (2) Touch the [Exposure] key. 2 Read the displayed message and touch the [OK] key. If a broadcast tra[...]

32 How to select the exposure How to select the exposure mode Exposure When to selec t Auto This setting automati cally adjusts the exposure for light and dark parts of the original. Manual 1 to 2 Select this setting when the original consis ts of dark text. 3 Select this setting for a normal original (neither dark nor light). 4 to 5 Select this se[...]

33 CHANGING THE RESOLUTION The resolution se tting can be selected . How to select the resolution When scanning a regular text document, a resolution settin g of 200X200dpi will create a suffi ciently legible image. When scanning a photo or illustration , a high resolution setting (suc h as 600X 600dpi) will produce a s h arp and clear image. Howev[...]

34 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic docum ent feeder can be used to automatically scan bot h sides of an original. 1 Display the original settings screen. (1) Touch the [Image Settings] key. (2) Touch the [Original] key. 2 Specify whether the binding style of the two-sided original is book style or t[...]

35 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa ti cally detected and displayed in the base screen. The size of the placed or iginal is indicated as th e scan size, and the size to be tran smitted is indicate d as the send size. In the above screen, the scan size (t he placed orig[...]

36 SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-st andard size or you wish to ch ange t he scan size, touc h the [Origina l] key to sp ecify the or iginal size manually. Place the origin al in the document f eeder tray or on th e document glass and fo llow the steps below. Specifying the size using paper sizes 1 Display the ori[...]

37 Specifying the size by en tering numerical values. When scanning a non-st andard size original such as a postcard or card, follo w these steps to specify the origin al size. The width can be from 64 mm to 432 mm (2-1/2 " to 17"), and the leng th can be from 64 mm to 29 7 mm (2-1/2" to 11-5/8 "). 1 Display the original setting[...]

38 SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan [...]

39 CHANGING THE COLOUR MODE This procedure is used t o change the colou r mode us ed to scan the original wh en the [COLO UR START] key ( ) or the [BLACK & WH ITE START] key ( ) is pr essed. Start key Mode Scanning method [COLOUR START] key Auto The machine detects whe ther the original is colour or black and white and automatically selects ful[...]

40 CHANGING THE FILE FORMAT The file format (f ile type and compression meth od / compression ratio) f or sending a scanned image is speci fied when the destinat ion is stored in a one-touch k ey; however, you ca n change the format at the t ime of transmission. I n addition, if the scanned origin als are divided into separ ate files, the number of[...]

41 4 To change the number of pag es per file, enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys. (3) Touch the [OK] key. • When a checkmark does not appear in the [Specified Pages pe r File] checkbox , one file i[...]

42 CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND MESSAGE The subject, file name , reply-to, and messag e can be changed when perf orming a scan transmission. Preset items ca n be selected or te xt can be directly ent ered. • When performing Scan to FTP, Scan to Desktop, or Scan to N etwork Fol der, only the file n ame is used . • If the subjec[...]

43 4 To change the file name, touch the [File Name] key. • The file name is entered in th e same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9. Up to 54 ch aracters can be entered for th e file name. 5 To change "Reply -To", touch the [Reply-To] key. If [...]

44 8 Enter the message and touch the [OK] key. • To select a p re-set message previously stored i n the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. • 1800 characters can be entered. (A line brea k counts as one character.) • To clear all the entered text, touch th e [Clear All] key. Th is[...]

45 SCANNING TO USB MEMORY Follow the steps below to send a scanned file t o a commercially available USB memory device that has been connected to the machin e. This stores the file in th e USB device. 4 BASIC PROCEDURE FOR SCANNING IN USB MEMORY MODE • Consult your deal er or retailer fo r USB memory devices that can b e used. • When a default [...]

46 2 Place the original. • When placing the o riginal, orient it as explained below. * To place a large portrait-oriented original, pla ce it as shown above in "Landscape or ientation" and specify the placement orientati on in step 5. • Place A5 (5-1/2" x 8-1/2") size originals in portrait (vertical) orientation ( ). If plac[...]

47 4 Display the original settings screen. (1) Touch the [Image Settings] key. (2) Touch the [Original] key. The current settings of the [Exposure], [R esolution], [Origin al], [Col our Mode], and [File Format] keys appea r in the top half of each key. Touch each key to change the settings. ☞ CHANGING THE EXPOSURE AND EXPOSURE MODE (page 50), CHA[...]

48 6 Press the [COLOUR START] key ( ) or the [BLACK & WHIT E START] key ( ). Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in th e touch panel. To scan only one original, go to ste p 8. To scan multiple or iginals, go to the next step. • If the original was inserted in the docu ment feeder tr[...]

49 9 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory wh ile "Processing data." or "Sending data." appear in the touch panel. • When transmission to USB memory is completed, "Sendin g data has been completed." is displayed. After[...]

50 CHANGING THE EXPOSURE AND EXPOSURE MODE The exposure can be changed to match the darkness of the original. Th e exposure mode can be changed to m atch the original type . 1 Display the exposure setting screen. (1) Touch the [Image Settings] key. (2) Touch the [Exposure] key. 2 Select the exposure and exposure mode. (1) Touch the [Manual] key. (2[...]

51 How to select the exposure How to select the exposure mode Exposure When to selec t Auto This setting automati cally adjusts the exposure for light and dark parts of the original. Manual 1 to 2 Select this setting when the original consis ts of dark text. 3 Select this setting for a normal original (neither dark nor light). 4 to 5 Select this se[...]

52 CHANGING THE RESOLUTION The resolution se tting can be selected . How to select the resolution When scanning a regular text document, a resolution settin g of 200X200dpi will create a suffi ciently legible image. When scanning a photo or illustration , a high resolution setting (suc h as 600X 600dpi) will produce a s h arp and clear image. Note [...]

53 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic docum ent feeder can be used to automatically scan bot h sides of an original. 1 Display the original settings screen. (1) Touch the [Image Settings] key. (2) Touch the [Original] key. 2 Specify whether the binding style of the two-sided original is book style or t[...]

54 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa ti cally detected and displayed in the base screen. The size of the placed or iginal is indicated as th e scan size, and the size to be tran smitted is indicate d as the send size. In the above screen, the scan size (t he placed orig[...]

55 SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-st andard size or you wish to ch ange t he scan size, touc h the [Origina l] key to sp ecify the or iginal size manually. Place the origin al in the document f eeder tray or on th e document glass and fo llow the steps below. Specifying the size using paper sizes 1 Display the ori[...]

56 Specifying the size by en tering numerical values. When scanning a non-st andard size original such as a postcard or card, follo w these steps to specify the origin al size. The width can be from 64 mm to 432 mm (2-1/2 " to 17"), and the leng th can be from 64 mm to 29 7 mm (2-1/2" to 11-5/8 "). 1 Display the original setting[...]

57 SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan [...]

58 CHANGING THE COLOUR MODE This procedure is used t o change the colou r mode us ed to scan the original wh en the [COLO UR START] key ( ) or the [BLACK & WH ITE START] key ( ) is pr essed. Start key Mode Scanning method [COLOUR START] key Auto The machine detects whe ther the original is colour or black and white and automatically selects ful[...]

59 CHANGING THE FILE FORMAT The file format ( file type and compressio n method / compr ession ratio) fo r sending a scanned image can be changed at the time of transmission. In addition, if the scanned origina ls are divid ed into separat e files, the number of page s per file can be change d. 1 Display the format setting screen. (1) Touch the [Im[...]

60 3 To change the number of pag es per file, enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys. (3) Touch the [OK] key. • When a checkmark does not appear in the [Specified Pages pe r File] checkbox , one file i[...]

61 ENTERING THE FILE NAME The file name can be dire ctly entered when performing a scan transmission. Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. Up to 54 characters can be enter ed. For th e procedur e for enterin g text, see "6. ENTERING TEXT" in the Us er's Guide. If the [...]

62 SENDING A FAX IN INTERNET FAX MODE 5 BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE When a default address is configured in "Def a ult Address Setting" in the system settings (administrator), the mo de cannot be changed, the destination cann ot be changed, and destin ations c annot be added. To switch to Internet fax mode, touch[...]

63 3 Display the original settings screen. (1) Touch the [Image Settings] key. (2) Touch the [Original] key. The current settings of the [Exposure], [Resolution], [Ori ginal], and [File Format] keys appear in the top hal f of each key. Touch each key to change the settings. ☞ CHANGING THE EXPOSURE (page 65), CHANGING THE RESOLUTION (page 66), AUT[...]

64 7 Press the [BLACK & WHITE START] key () . Scanning begins. • If the origina l is placed on t he document gl ass, the [Read -End] key appears in the touc h panel. To scan only o ne original, go to step 9. T o scan multi ple origin als, go to th e next ste p. • If the original was inserted in the docu ment feeder tray, a beep will sound w[...]

65 CHANGING THE EXPOSURE The exposure can be cha nged to match th e darkness of the orig inal. How to select the exposure 1 Display the exposure setting screen. (1) Touch the [Image Settings] key. (2) Touch the [Exposure] key. 2 Select the exposure. (1) Touch the [Manual] key. (2) Adjust the exposure with the keys. When the exposu re is se t to [Au[...]

66 CHANGING THE RESOLUTION The resolution se tting can be selected . How to select the resolution For normal text original s, 200X100dpi produces an image that is suffic iently legible. For photos and illustrations, a high resolution setting (600X 600dpi, etc.) or ha lftone setting will produce a sharp image. However, a high resolution setting or h[...]

67 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic docum ent feeder can be used to auto matically scan bot h sides of a two-sided origina l. 1 Display the original settings screen. (1) Touch the [Image Settings] key. (2) Touch the [Original] key. 2 Specify whether the binding style of the two-sided original is book[...]

68 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa ti cally detected and displayed in the base screen. The size of the placed or iginal is indicated as th e scan size, and the size to be tran smitted is indicate d as the send size. In the above screen, the scan size (t he placed orig[...]

69 SPECIFYING THE SCAN SIZE OF THE ORIGINAL If the original is a non-st andard size or you wish to ch ange t he scan size, touc h the [Origina l] key to sp ecify the or iginal size manually. Place the origin al in the document f eeder tray or on th e document glass and fo llow the steps below. Specifying the size using paper sizes 1 Display the ori[...]

70 Specifying the size by en tering numerical values. When scanning a non-st andard size original such as a postcard or card, follo w these steps to specify the origin al size. The width can be from 64 mm to 432 mm (2-1/2 " to 17"), and the leng th can be from 64 mm to 29 7 mm (2-1/2" to 11-5/8 "). 1 Display the original setting[...]

71 SPECIFYING THE SEND SIZE OF THE ORIGINAL Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced. • The send size can not be specified when [Long Size] is sele ct ed for the scan size, or when th[...]

72 CHANGING THE FILE FORMAT The file format for sending an Int ernet fax is norm ally set to [TIFF-F]. If the destina tion Internet fax machine does no t support full mode (it only supports simple mode), follo w the steps be low to select [ TIFF-S]. 1 Display the format setting screen. (1) Touch the [Image Settings] key. (2) Touch the [File Format][...]

73 CHANGING THE SUBJECT, FILE NAME, AND MESSAGE The subject, file name , and message can be chang ed when per forming an Interne t fax transmiss ion. Prese t items can be selected or te xt can be directly ent ered. • If the subject and fil e name are not changed, th e settings in the Web page are used. • Selections for the subject, file na me, [...]

74 5 To change the message, touch the [Body Text] key. 6 Enter the message and touch the [OK] key. • To select a p re-set message previously stored i n the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. • 1800 characters can be entered. (A line brea k counts as one character.) • To clear all[...]

75 This chapte r explains how to chec k the status of re served transmission jobs and r eceived Intern et faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operat ion panel is pressed. The job st atus screen shows the status of job s by mode. When the [JOB STATUS] key is presse d, the job status screen of[...]

76 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consist s of two screens: the job queue screen that sh ows reserved jobs and the job cu rrently in progress, and th e completed jobs scree n. To switch between th e two screens, touch the job stat us screen selector key ((2) below). Job queue screen Complete screen (1) Job queue scr[...]

77 Job key display The following information is shown in the job queue keys and completed job keys that appe ar in the job status screen. (1) Displays the number (position) of the jo b in the job queue. When the job currently being transmitte d is finished, the job moves up one position in the job queue. This number does not appear in keys in the c[...]

78 "Number o f successful transmission destinations / Total destinations OK" A broadcast transmission has been completed. If transmission to 3 destinations was successful out of a total of 5, "003/005 OK" will ap pear. "No Response" An error occurred because there was no response from the destination. "OK Report&q[...]

79 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the completed job s screen and "Send OK" appears in the status column. Received Intern et faxes, timer tra nsmission jobs, an d forwardi n g jobs are handled in the job stat us screen as explained below. Internet fax reception j[...]

80 CHECKING COMPLETED JOBS You can check a list o f the destin ations, the destinat ions fo r which t ransmission failed, and other detailed information on completed broadcast tr ansmission jobs and jobs that used document filing function. Touc h the key of the job for which you wish to display informatio n in the completed jobs screen and touch th[...]

81 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job th at is being t ransmitted or is waiting to be transmitted. 1 Press the [JOB STATUS] key. 2 Select the job that you wish to stop. (1) Touch the mode key of the job to be stopped. (2) Touch the key of the job to be stopped. (3) Touch the [Stop[...]

82 GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting t o be transmitted, the job s are normally tran smitted in the orde r they were reserved . If you need to give priorit y to a job and send it ahe ad of the other jobs, f ollow the steps below. 1 Press the [JOB STATUS] key. 2 Select the job to which you wish to give priorit[...]

83 This chapter exp lains convenie nt functions for pe rforming sc an transmissions. These functions make it easy to perform scan transmissions for a variety o f purposes. SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent t o multiple scan mode destinat ions (Scan to E-ma il, Scan to FTP, Sc[...]

84 2 Touch the [Addr ess Book] key. To directly enter a destination address, touch th e [Address Entry] key. 3 Specify the destination. (1) Touch the one-touch key of the desi red destination. (2) Touch the [To] key. The destina tion is spec ified. (3) Repeat steps (1) and (2) until all add resses are selected. • To add Cc or Bcc reci pients, sel[...]

85 5 Check the destinations. (1) Check the destinations. (2) Touch the [OK] key. If the transmission includes Cc o r Bcc destinations, touch t he [Cc] tab or th e [Bcc] tab to check those destinations. To cancel a specifi ed destination... (1) Touch the key of the destination that you wish to cancel. (2) Touch the [Yes] key. If you do not wish to c[...]

86 BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission inclu des both scan mode and Internet fax mode destinations, t he Internet fax mode settings (origin al orientation and other settings) are given prio rity. When performing this type of broa dcast trans mission, note the informatio n below. Original plac[...]

87 Resending to unsuccessful broadcast transmission destinations The results of a co mpleted broadca st transmission can be che cked in the job status scree n. If transmission to any of the addresses failed , resend the image to th ose addresse s. 1 Press the [JOB STATUS] key. 2 Display the jobs completed screen. (1) Touch the key of the mode that [...]

88 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadow lines on im age s produced when scanning thick originals or books on t he document glass. (This f unction erases th e parts of the imag e wher e shadows tend to form. The function does not de tect shadows and erase only the shadows.) Scanning a thick book [...]

89 3 Touch the [Special Modes] key. 4 Touch the [Erase] key. 5 Select the erase settings. (1) Touch the desired erase mode. Select one of the three erase modes. (2) Set the erasure width with th e keys. 0 mm to 20 mm (0" to 1") can b e entered. (3) Touch the [OK] key. Touch the [OK] key next to the [C an cel] key to complete the setting a[...]

90 8 Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the or iginal pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that sca nning is finished. • If you are sca nning the original on the d ocument glass, scan each page one page at a time. When s[...]

91 SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and righ t sides of an original can be scanned as two se pa rate pages. This f unction is useful when you wish t o successively scan each page of a book or other bo und document. Example: Scanning the left and rig ht pages of a book Original s can size Transmitte d image A3 (11[...]

92 3 Touch the [Special Modes] key. 4 Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is highlighted. (2) Touch the [OK] key. 5 Touch the [Addr ess Book] key. To directly enter a destination address, touch th e [Address Entry] key. ☞ ENTER THE ADDRESS MANUALLY (page 23) • When scanning to USB memory, there is no nee d to sp[...]

93 7 Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Scanning begins. When scanning finishes, place the next two open pages and press the [COLOUR START] ke y ( ) or the [BLACK & WHITE START] key ( ). Repeat until all pages have been scanned and then press the [Read-End] key. A beep will sound to indicate that scanning[...]

94 SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadc ast transmission will auto matically take place. Transmission begins autom atically at the specified time. • When a timer transmission is stored, keep the main po wer switch in the "on" position. If the ma[...]

95 3 Touch the [Special Modes] key. 4 Touch the [Timer] key. 5 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format. (3) Touch the [OK] key. • When this [...]

96 7 Specify the destination. • Touch the one-touch key for th e desired destination and then the [To] key. ☞ SPECIFYING DESTINATIONS IN THE ADDRESS BOOK (page 19) • To specify a destination address in a glo bal address book, touch the [Global Address Search] key and specify the address. ☞ CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK[...]

97 WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is use d to suppress light back ground area s. • This function cann ot be used in Internet fax mode. • When using USB memory mode, con nect the USB memory devic e to the machine before performing the procedu re below. 1 Place the original. Place the original face up in t[...]

98 4 Touch the [Suppress Background] key. Read the message that appears a nd then touch the [OK] key. 5 Select the suppress background setting. (1) Adjust the background suppression level. Three levels are available for the contrast. Touch th e key to make the background lighter, or the key to make the backgroun d darker. (2) Touch the [OK] key. To[...]

99 8 Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the or iginal pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that sca nning is finished. • If you are sca nning the original on the d ocument glass, scan each page one page at a time. When s[...]

100 SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and revers e sides of a card as a s ingle pag e, without the need to se nd each side separately. • When using card shot, the original must be placed on the document glass. • When using USB memory mode, con nect the USB memory devic e to the [...]

101 4 Touch the [Card Shot] key. 5 Specify the original size. (1) Enter the original size. • Touch the [X] key and enter the horizontal dimensio n (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the ori ginal size to the de fault size, touch the [Size Reset[...]

102 7 Specify the destination. • Touch the one-touch key for th e desired destination and then the [To] key. ☞ SPECIFYING DESTINATIONS IN THE ADDRESS BOOK (page 19) • To specify a destination address in a glo bal address book, touch the [Global Address Search] key and specify the address. ☞ CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOO[...]

103 SCANNING MANY ORIGINALS AT ONCE (Job Build) When you have a large number of originals to transmit, this fu nction lets you separat e the originals into sets. The sets are scanned in the autom atic document feede r one set at a ti me and then sent toget her as a single transmission. Use this function when the nu mber of original s that you wish [...]

104 4 Select job build mode. (1) Touch the keys to switch through the screens. If you selected Internet fax mode, go to the 3rd scre en. (2) Touch the [Job Build] key so that it is highlighted. (3) Touch the [OK] key. 5 Touch the [Addr ess Book] key. To directly enter a destination address, touch th e [Address Entry] key. ☞ ENTER THE ADDRESS MANU[...]

105 8 Insert the next set of originals and press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Press the [START] key pressed in step 7. Repeat until all originals have been scann ed. The exposure and resolution can be changed betwe en sets of originals. 9 Touch the [Read-End] key in the touch panel. If no action is taken for [...]

106 SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals o f different sizes at t he same time; for examp le, B4 (8-1/2" x 14") size origina ls mixed togeth er with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects t he size of each original.[...]

107 3 Touch the [Special Modes] key. 4 Select the mixed size original setting. (1) Touch the keys to switch through the screens. If you selected Internet fax mode, go to the 3rd scre en. (2) Touch the [Mixed Size Original] key s o that it is highlighted. (3) Touch the [OK] key. If an original scan size has been specified, a message will appear when[...]

108 7 Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Scanning begins. A beep will sound to indicate th at scanning is finished. If the destination is an Intern et fax destination, press the [B LACK & WHITE START] key ( ). To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • If an original scan [...]

109 SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the aut omatic document feede r. This functio n helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memo ry device to the machine before performing th e procedure below. 1 Insert the originals face up in th[...]

110 4 Select slow scan mode. (1) Touch the keys to switch through the screens. If you selected Internet fax mode, go to the 3rd scre en. (2) Touch the [Slow Scan Mode] key so tha t it is highlighted. (3) Touch the [OK] key. 5 Touch the [Addr ess Book] key. To directly enter a destination address, to uch the [Address Entry] key. ☞ ENTER THE ADDRES[...]

111 STORING SCAN OPERATIONS (Programs) A destination, or iginal settings, an d functions can be stored in a program. When you wish to use those settings fo r a scan transmission, they can be called up wit h ease. For example, suppose A4 (8-1 /2" x 11") size d ocuments are sc a nned into a file and sent to each branch office on ce a month.[...]

112 1 Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. 2 Touch the [Special Modes] key. 3 Touch the [Program] key. 4 Call up the stored program. (1) Touch the desired program key. (2) Touch the [OK] key. 5 Select additional settings. Select any settin[...]

113 6 Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the or iginal pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that sca nning is finished. • If you are sca nning the original on the d ocument glass, scan each page one page at a time. When [...]

114 FORWARDING A RECEIVED INTERNET FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received Intern et faxes can be autom atically forwarded to a specified E-mail address. This fun ction can be used to forward rece ived Internet faxes direct ly to an e-mail address with out printing the Internet faxes. To configure in bound routing se ttings, cl[...]

115 This chapter explain s Internet fax com munication funct ions, including the basic procedure for receiving Inter net faxes and the procedure f or selecting cond itions for printing a transaction report. RECEIVING AN INTERNET FAX The Internet fa x function period ically * connects to t he mail server (POP3 server ) and checks whether or not Inte[...]

116 MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to che ck immediately, you can man ually initiate reception. 1 Change to Internet fax mode. (1) Touch the [Mode Switch] key. (2) Touch the [Internet Fax] key. 2 Touch the [Manual RX] key. The machine connects to the mail server and be[...]

117 PRINTING FAXES RECEIVED TO MEMORY "Hold Setting for Received Dat a Print" in the system settings ( administrator) can be en abled to have faxes receive d to memory without being pr inted. To print the f axes, a password must be ent ered. When this function is ena bled, a password entry screen appears in the touc h panel when Internet [...]

118 SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pa ges can be reduced to h alf their origin al size and sen t together as a single page . 1 Place the original(s). • The 2in1 function cannot be used when the origi nals are larger than A4 (8 -1/2" x 11") size. • When placing the o riginals, orient th em as explained bel ow. 1[...]

119 2 Change to Internet fax mode. (1) Touch the [Mode Switch] key. (2) Touch the [Internet Fax] key. 3 Touch the [Special Modes] key. 4 Select 2in1. (1) Touch the [2in1] key so that it is highlighted. (2) Touch the [OK] key. 5 Display the original settings screen. (1) Touch the [Image Settings] key. (2) Touch the [Original] key. 6 Specify the orie[...]

120 7 Touch the [Addr ess Book] key. To directly enter a destination address, touch th e [Address Entry] key. ☞ ENTER THE ADDRESS MANUALLY (page 23) You can touch the key to display a list of the selected s pecial mode settings or two-sided scanning . To return to the previous screen after checking the settings, touch the [OK] key. 8 Specify the [...]

121 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transactio n report is automati cally printed out to alert you when an Inter net fax transmission fails or when a broadcast transmission is performed. The transaction repor t contains a de scription of the transmission (date, start time, name of other party, time req [...]

122 5 Select print conditions. (1) Select the print conditions. (2) Touch the [OK] key. • When the [Print Original Image] checkbox is selected , pa rt of the transmitted original is included on th e transaction report. • Touch the [OK] key n ext to the [Cancel] ke y to co mplete the setting and return to the screen of step 4. 6 Touch the [Addr [...]

123 8 Press the [BLACK & WHITE START] key () . Scanning begins. • If you inserted the or iginal pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that sca nning is finished. • If you are sca nning the original on the d ocument glass, scan each page one page at a time. When scanning finishes, place the n[...]

124 CHECKING THE ACTIVITY LOG (Image Sending Activity Report) You can have the machin e print a log of rece nt image sending activit y (date, name of othe r party, time r equired, result, etc.). The Image Sending Activity Rep ort contains useful informatio n such as the types of erro rs that occurred . The most recent 199 transactions ar e included[...]

125 SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as a n Internet fax (PC-I -Fax function). Internet fa xes are sent using t he PC-I-Fax function in t he same way as documen ts are printed. Select the PC-Fax driver as the printer drive r for your computer and then select the Print command in the[...]

126 BASIC SCANNING PROCEDURE You can install the sca nner driver on your comput er from the CD-ROM that accompanies the machine, and use a TWAIN * compliant application to execute scannin g from your comp uter. Scanning from your comput er is most useful f or scanning a si ngle original such as a photo, par ticularly when you want to adjust scan se[...]

127 [At your computer] 3 Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 4 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. 5 Select [Acquire Imag e] from the [File] menu. The scanner driver opens. (1) (2)[...]

128 6 Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a on e-sided original an d is placed in the document feeder tray, select [SPF(Simple x)]. • If the original is a two-sided ori ginal and is placed in the document feeder tray, select [SPF(Dup lex - Book)] or [SPF[...]

129 7 Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image ro tates 90 degrees. This lets you change the orientation of the image without picking up and placing the origi nal again. The image file will be created using th e orientat ion that appe ars in the preview window. [Image Siz[...]

130 [At the machine] 9 Touch the [Exit] key in the touch panel. 10 Touch the [Yes] key. This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit PC scan in progress. Finish PC scan mode? Yes No[...]

MX4500-EX-SCN-Z1 Scanner Guide MX-3500N MX-3501N MX-4500N MX-4501N MX-2300G MX-2300N MX-2700G MX-2700N MODEL:[...]