Sharp MX-6200N manual

Printer Guide MX-5500N MX-6200N MX-7000N MODEL:[...]

2 CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 PRINTER FUNCTION OF THE MACH INE . . . . . . . . . . 6 1 PRINTING FROM WINDOWS BASIC PRINTING P ROCEDURE . . . . . . . . . . . . . . . . . 7 • SELECTING THE PAPER . . . . . . . . . . . . . . . . . . . 9 PRINTING WHEN THE US[...]

3 5 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE M ACHINE. . . . . . 60 • DIRECTLY PRINTING A FILE ON AN FTP SERVER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 • DIRECTLY PRINTING A FILE IN USB MEMORY . . 62 DIRECTLY PRINTING FROM A COMPUTER . . . . . . 64 • SUBMIT PRINT JOB . . . . . . . . . . . . . .[...]

4 ABOUT THIS MANUAL Please note • For information on instal ling the drivers and software cited in this manual , please refer to the Software Setup Guide. • For information on your operating system, please refer to your opera ting system manual or th e online Help function. • The explanations of screens and proced ures in a Window s environme[...]

5 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the mach ine, read the approp riate manual for the feature you are using . Printed manuals Operation manuals in PDF format The manuals in PDF format provide detailed explana tions of the pr[...]

6 PRINTER FUNCTION OF THE MACHINE The machine is equippe d standard with a full colour printi ng function. To enable printing from your computer, a p rinter driver must be installed from t he provided CD-ROM. See the table below to deter mine which printer driver to use in your environment. Installing the printer driver in a Windows environment To [...]

7 BASIC PRINTING PROCEDURE The following example expla ins how to print a document fr om "WordPad", which is a stand ard accessory program in Windows. 1 PRINTING FROM WINDOWS 1 Select [Print] from the [File] menu of WordPad. The menu used to execute printing may vary dependi ng on the software application. 2 Open the printer driver proper[...]

8 3 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 4 Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button. (1) (2) (3)[...]

9 SELECTING THE PAPER This section explains how to configur e the "Pape r Selection" se tting on the [ Paper] ta b of the printer driver properties wind ow. Before printin g, check the paper size s, paper types, an d paper remaining in the ma chine's trays. To view the most recent t ray information, click the [Tray Sta tus] button. ?[...]

10 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user au thentication func tion is enabled in t he machine's system settings (administrator), your user information (login name, passwo rd, etc.) must be entere d in the printer driver pr operties window before you can print. The information t hat must be entere d varies depe[...]

11 2 Enter your login name and password. (1) Click the [Job Handling] ta b. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. • When authentication is by u[...]

12 VIEWING PRINTER DRIVER HELP When selecting settings in the print er driver, you can display Help to view explanation s of the settings. Pop-up help To view Help for a setting, click the button in the upper right -hand corner of the printer drive r properties window and then click the setting. You can also view the same Help by r ight-clicking th[...]

13 SAVING FREQUENTLY USED PRINT SETTINGS Settings configur ed on each of the tabs at the tim e of printing can be save d as user se ttings. Sa ving frequently used settings or co mplex colour settings under an assigned name makes it easy to select those settings the ne xt time you need to use the m. SAVING SETTINGS AT THE TIME OF PRINTING Settings [...]

14 3 Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 4 Click the [OK] button. 5 Start printing. • Up to 30 sets of user settings can be saved. • The following items cannot be saved in user settin gs. • A watermark that you created • Paper[...]

15 USING SAVED SETTINGS Deleting saved settings Select the us er settings t hat you wan t to delete in (1) of step 2 above, a nd click the [De lete] button . 1 Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the m achine. (2) Click the [Preferences] button. The button tha[...]

16 CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default se ttings of the print er driver can be chang ed using the proced ure below. The settin gs selected using this procedure are saved an d become the default se ttings whe n printing f rom a softw are applicat ion. (Settings selected in the printer driver pr operties window w hen printing fro[...]

17 3 Click the [Printing Preferences] b utton on the [General] tab. In Windows 98/Me, click the [Setup] tab. 4 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.[...]

18 BASIC PRINTING PROCEDURE The following example expla ins how to print a document from t he standard accessory progr am "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the pr inter driver before selecting the print command. Mac OS X 2 PRINTING FROM A MACINTOSH To use the mac[...]

19 Mac OS 9 1 Select [Page Setup] from the [File] menu of SimpleText. 2 Select paper settings. (1) Make sure that the corre ct printer is selected. (2) Select paper settings. The paper size, paper orient ation, and enlarge/redu ce can be selected. (3) Click the [OK] button. The machine name that app ears in the "Format for" menu is normal[...]

20 PRINTING Mac OS X 1 Select [Print] from the [File] menu of TextEdit. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies[...]

21 Mac OS 9 4 Click the [Print] button. Printing begins. 1 Select [Print] from the [File] menu of SimpleText. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" i[...]

22 3 Select print settings. Click next to [General] and select the settings that you wish to configure from the pull-do wn menu. The corresponding setting screen will app ear. 4 Click the [Print] button. Printing begins.[...]

23 SELECTING THE PAPER This section explains the [Paper Fe ed] settings ("Paper Source" settin g in [General] in Mac OS 9) in the print setti ngs window. • When [Aut o Select] i s selected A tray with plain paper or recycled paper (the fa ctory default set ting is plain paper on ly) of the size specified in "Pap er Size" in th[...]

24 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authent ication function is enab led in the machine's system settings (adm inistrator), you must ent er your user information (l ogin name, password, etc.) in order to print. The information t hat must be entered varies depen ding on the authen tication metho d being us[...]

25 Mac OS 9 3 Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login na me in "Login Name" an d your password in "Password" (1 to 32 characters). • When authentication is by user num ber Enter your user number (5 to 8 digits) in "User Number". (2) Click the[...]

26 2 Display the job handling screen. (1) Make sure that the machin e's printer name is selected. (2) Select [User Authentication]. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. (" xxxxxx" is a sequence of cha racters that varies depending on the machine model.) 3 Start printing. (1) Enter your[...]

27 This chapter explain s frequently use d functions. • SELECTING THE COLOUR MOD E • TWO-SIDED PRINTING (page 29) • FITTING THE PRINT IMAG E TO THE PAPER (page 31) • PRINTING MULTI PLE PAGES O N ONE PAGE (page 32) • STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT (page 34) The explanations assu me that the paper size a nd other basic settin gs h[...]

28 BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on th e [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears. The [Black and White Print] checkbox on the [ Main] tab and t he "Color Mode" setting on the [Color] tab are linked. When the [Black and W[...]

29 TWO-SIDED PRINTING The machine can prin t on both sides of the paper. Th is function is useful for many pu rposes, and is particularly convenient when you want to cr eate a simple pamphlet . Two-sided printing also helps conserve paper. (1) Configure the settings on the [Main] tab. (2) Select [2-Sided(Book)] or [2-Sided(Tablet)]. Paper orientati[...]

30 Mac OS X (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. Mac OS 9 (1) Select [Output/Document Style]. (2) Select [Flip on long edge] or [Flip on short edge]. Macintosh (1) (2) • In Mac OS X v10.1.5, select the settings in [Duplex]. • In Mac OS X v10.2.8, select the settings in [Advanced]. (1) (2)[...]

31 FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or r educe the printed image to match t he size of the paper load ed in the machine. This is convenient for such purposes as enlar ging an A4 or letter size document to A3 or ledg er size to make it easier to view, and to print when the same size of paper as the [...]

32 PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print imag e and print multiple pages o n a single sheet of paper. This is convenie nt when you want to print m ultiple images such as ph otos on a single sheet of paper, a nd when you want to conserve paper. This function ca n also be used in combinat i on with two-side[...]

33 Mac OS X (1) Select [Layout]. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, sel ect the desired type of borderline. Mac OS 9 (1) Select [Layout]. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, sel ect the desir[...]

34 STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple functi on can be used to stap le output. This function sa ves considerable time wh en preparing hand outs for a meeting or ot her stapled mater ials. The staple function can also be used in combination with two- sided printing to creat e materials with a more soph isticated appe[...]

35 (1) Configure the settings on the [Main] tab. (2) Select the binding edge. (3) Select the staple functio n or the punch function. • For the staple fun ction, select the number of staples in the "Staple" menu. • For the punch function, click the [Punch] che ckbox so that a checkmark appears. Mac OS X (1) Select [Printer Features]. ([...]

36 This chapter expl ains convenie nt functions for specif ic printing objectives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IM AGE (page 40) • COLOUR MODE ADJUSTM ENT FUNCTION (page 44) • FUNCTIONS THAT COMBINE TEXT AND IMAGES (page 48) • PRINT FUNCTIONS FOR SPECIAL PU[...]

37 Mac OS X (This function cannot be used in Mac OS X v10.1.5.) (1) Select [Printer Features]. (2) Select the "Binding Edge". [2 Staples] can be selected in th e "Staple" menu when a saddle stitch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. Mac OS 9 (1) Select [Output/Document Style]. (2) Select [Pamph[...]

38 INCREASING THE MARG IN (Margin Shift) This function is used to shift the print image to inc rease the margin at the left, rig ht, or top of the pap er. This is convenient when you wish to staple or punch the output but the binding area overlap s the text. When a fini sher or saddle stitch finisher is inst alled, the staple function or the punch [...]

39 Mac OS 9 (1) Select [Advanced]. (2) Select the binding edge and margin shift. CREATING A LARGE POSTER (Poster Printing) (This function is only ava ilable in Windows.) One page of print dat a can be enlarged and pr inted using multiple sheet s of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached toge[...]

40 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotat es the image 180 degree s so that it can be printed corre ctly on paper that can only be loaded in one orientatio n (such as envelopes o r paper wit h punch holes). (In Mac OS X, a portrait image cannot be rotate[...]

41 Mac OS 9 (1) Select [Page Setup] from the [File] menu and select [PostScript Options]. (2) Select the [Flip Horizontal] and [Flip Vertical] checkboxes . The print image will show an image of the print result. (3) Click the [OK] button. ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or re duce the image to a se[...]

42 Mac OS X (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button. Mac OS 9 (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button. Macintosh (1) (2) (2) (1)[...]

43 REVERSING THE IMAGE (Mirror Image) The image can be reve rsed to create a mirror image. This function can be used to conveniently prin t a design for a woodblock print or other printing medium. (This function can be used when the PS printe r driver is used.) (1) Click the [Advanced] tab. (2) Select a mirror image setting. If you wish to reverse [...]

44 COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTN ESS AND CONTRAST OF THE IMAGE (Colour Adjustment) The brightness and contr ast can be adjusted in the print set tings when printing a photo or ot her image. These sett ings can be used for simple correcti ons when you do not have image editing software installed on your computer. (1) Click th[...]

45 PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only availa ble in Windows.) When printing a colour imag e in greyscale, colour text and lines that are faint can b e printed in black. (Raster data such as bitmap images can not be adjusted.) This allows you to bring out colour text and lines that are faint[...]

46 SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour) Preset colour sett ings are available in the machine's print er driver fo r various uses. These enable printing using the most suitable colour settings fo r the colour image type. Advanced colour setti ngs can also be configured to mat c h the objective of th e colour image[...]

47 Mac OS X (1) Select [Color]. (2) Select colour print settings. • To use the Mac OS Colour Management function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. • If you selected [4 Colors] from the "Neutral Gray" menu, select [Pure Black Print]. (3) Select the colour image ty pe. A ima[...]

48 FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed imag e as a watermark. The size, colour , density, and angle of th e watermark text can be adjusted. The te xt can be select ed from a pre-st ored list, or entered to create an original water[...]

49 Mac OS 9 (1) Select [Watermark]. (2) Configure watermark settings. Detailed wate rmark settings can be configured such a s selection of the text a nd editing of the colour. Select the text from the "Watermark" menu. Select the size and angle of the text and col our of the font from the corresponding menus. PRINTING AN IMAGE OVER THE PR[...]

50 CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only availa ble in Windows.) The print data can be print ed in a previously creat ed overlay. By creat ing table rulings or a decorat ive frame in an application different from that of the text file a nd registering the data as an overlay file, an attractive print result can be easily[...]

51 PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAG ES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environ ment The front and ba ck cover and specified page s of a document can be printed on pape r that is different from the ot her pages. Us e this function when you wis h to print the fron t and back cover o[...]

52 Mac OS X (1) Select [Paper Feed]. (2) Select cover insertion setting s. Select the paper tray or paper type for the first page in "First page from", and the n select the pa per tray or paper type used for the remaining pages in "Remainin g from". Mac OS 9 (1) Select [General]. (2) Select cover insertion setting s. Select the [...]

53 ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (T ransparency Inserts) When printing on tran sparency film, this fu nction helps prevent the sheets of transparency film from stic king together by inserting a shee t of paper between each sheet of film. It is a lso possible to print the same content on each insert ed sheet of paper as is printe[...]

54 Mac OS 9 (1) Select [Transparency Inserts]. (2) Select the transparency inse rt settings. To print the same content on the insert as is printed on the sheet of transparency film , select [On (Printed)] from the "Transparency Inserts" menu. Select th e paper source and type if ne eded. PRINTING A CARBON COPY (Carbon Copy) (This function[...]

55 PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) (This function is only ava ilable in Windows.) This function is used to print text on the tabs of tab paper. Printing tab text created in the printer driver (PCL6 only) Text to be printe d on tabs can be entered in [Ta b Paper Print] on the [Paper] ta b of the pr inter driver pr operties window, [...]

56 Printing tab text created in a software application (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings. To shift the image, directly en ter a number or clic k the button. (1) (2) (3)[...]

57 CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machin es are req uired to use t his function. Tandem Print allows you to divide a large print job between two machines co nnected to your net work. The machines simultaneou sly print each half of the job, making it possible to shorten the prin ting tim[...]

58 SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to stor e a print job as a file on the machine's hard drive, allo wing the job to be printed f rom the operation pan el when needed. The location for storing a file can be selecte d to prevent the file from being mixed tog ether with files of other us ers. When p[...]

59 Mac OS X (This function cannot be used in Mac OS X v10.1.5.) (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkb ox . Select the retentio n method in "Retention Se ttings ". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 dig[...]

60 When you do not have the printer driver inst alled on your compu ter, or when the soft ware application used to ope n a file that you wish to print is not available, you can print directly to the machine wit hout using the printer driver . The file types (and correspo nding extensions) that can be printed directly are shown below. DIRECTLY PRINT[...]

61 DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is con figured in the ma chine's Web page s, you can specify and print a file on the FTP server fr om the operation pan el of the machine. This save s you the trouble of down loading the file and printing it from a computer. To configure FTP server settings, click [Application Set[...]

62 DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the mach ine can be printed from the oper ation panel of the machine with out using the printer dr iver. When the printer dr iver of the machine is not installed on you r computer, you can copy a file into a commercially availa ble USB memory device an d connect th[...]

63 3 Touch the key of the fi le that you wish to print. • The icon appears to the left of keys of files th at can be printed. • The icon is displayed to the left of keys of folders in the USB memory. To display the files and folders in a fo lder, touch the key of the folder. • A total of 100 keys of files and folders can be displayed. • Tou[...]

64 DIRECTLY PRINTING FROM A COMPUTER Settings can be configur ed in the Web pages of the machin e to enable direct printing f rom a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be p rinted dire ctly without using the printer driver. In addition to a file on your comp uter, this procedure can be used to print[...]

65 E-MAIL PRINT An e-mail account can be conf igured in the machine to have t he machine periodically check your mail server and automatically print received e-mail attachment s without using the printer dr iver. • Configuring settin gs To use E-mail Print, you must first configure an e-mail account in the ma chine. To configure an account , clic[...]

66 PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to pr otect a PDF file by requiring t he en try of a password to p rint or edit the f ile. To directly print an encrypted PDF file on an FTP server or in a USB memory device conne cted to the machine, follow the steps below to enter the passw ord and begi n printing. The PS3 expansion kit is r[...]

67 GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or print ing a received fax or ot her job, you can give priority to a print job that is waiting to be printed and print it ahead of th e other jobs. 6 USEFUL INFORMATION 1 Press the [JOB STATUS] key. 2 Give the desired job priority. (1[...]

68 CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spoole d job can be cancelled. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab. (2) Change the print job status mode to [Spool] or [Job Queue]. Touch this key to chang e modes. The selected mode will be highlighted. (3) Touch the key of th[...]

69 CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing st ops because the machine r an out of pape r, or if the size of paper specified in the printer d river is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is lo aded in the ma c[...]

70 PRINTER DRIVER SPECIFICATION LIST 7 PRINTER DRIVER SPECIFICATIONS Function PCL6 PCL5c PS Windows PPD *1 Macintosh PPD *1 Frequently used functions Copies 1-999 1-999 1-999 1-999 1-999 Orientation Yes Yes Yes Yes Yes N-Up Number of pages 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,9, 16* 2,3 2,4,6,9,16 Order Selectable Selectable Selectable Se l[...]

71 *1 The specifications of each functi on in Windows PPD and Macintosh PP D va ry depending on the operating system version and the softwar e application. *2 Cannot be used in Windows NT 4.0. *3 Only 2-Up and 4-Up prin ting can be used in Windows 98. *4 Only Mac OS X v10. 4 can be used. *5 Cannot be used in Mac OS X v10.1.5 . *6 Can be used when a[...]

MX7000-GB-PR T -Z1 Printer Guide MX-5500N MX-6200N MX-7000N MODEL:[...]