Sharp MX-B401 manual

Printing Using the printer function. Faxing Using the fax function. Quic k Star t Guide Quic k Star t Guide Quic k Star t Guide DIGIT AL MUL TIFUNCTIONAL SYSTEM Before using the mac hine Functions of the machine and procedures for placing originals and loading paper . Copying Using the copy function. Scanning Using the scan function. Document filin[...]

OPERATION MANUALS AND HOW TO USE THEM Three printed manuals and a ma nual in PDF format are provided with the machine. Printed manuals Quic k Star t Guide (this manual) T o learn the par ts of the machine and how to use them T o load paper Before using the machine (pa ge 9) T o mak e a copy Copying (page 29) What is document filing? What is it used[...]

1 Manuals in PDF format Con venient methods for using the Operation Guide The first page contains a regular table of contents as well as an "I w ant to ..." table of contents. "I want to ..." lets y ou jump to an explanation based on what y ou want to do . For example , "I use the copier function often, so I'd like to [...]

2 CHECKING THE IP ADDRESS To check the IP address of the ma chine, print out th e all custom setting list in the system settings. 1 Press the [SYSTEM SETTINGS] key. 2 Select the all custom setting list in the touch panel. (1) Touch the [Lis t Print (User)] key. (2) Touch the [Print ] key to the right of "All Custom Set ting List". The IP [...]

3 ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected t o a network, the machine 's built-in Web server can be accessed from a Web br owser on your computer. Opening the Web pages Recommended Web br owsers • Internet Explor er: 6.0 or higher (Windows ® ) • Netscape Navigator: 9 (Win dows ® ) • Firefox: 2.0 or higher ([...]

4 Downloading the Operation Guide The Operation G uide, which is a more detailed m anual, can be do wnloaded from the machin e's Web pages. Downloading the Operation Guide. (1) Cli ck [Operation Ma nual Download] in the menu of the Web page. (2) Sel ect the desired l anguage. (3) Click the [Download] button. The Operation Guide i s downloaded.[...]

5 TABLE OF CONTENTS CHECKING THE IP ADDRE SS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 ACCESSING THE WEB S ERVER IN THE M ACHINE . . . . . . . . . . . . . . . . 3 PART NAMES AN D FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

6 PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 CANCELING PRI NTING (AT THE MACHIN E) . . . . . . . . . . . . . . . . . . . . . 64 SELECTING PRI NT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 CONVENIENT PRI NTER FUNCTIONS . . . . . . . . . . . . . . . . [...]

7 NETWORK SCANN ER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 BASE SCREEN O F SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 CHANGING TH E EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . 100 CHANGING TH[...]

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Bef ore using the mac hine Bef ore using the mac hine 9 This section provides gen eral information abo ut the machine, including the names and functions of the parts of the machine and its perip heral devices, and the proc edures for placing originals and loadin g paper. X PART NAMES AND FUN CTIONS . . . . . . . . . . . . . . . . . . . 10 X SUPPLIE[...]

10 PART NAMES AND FUNCTIONS (1) Automatic document feeder This automatically feeds a nd scans multiple originals. Both sides of 2-sided originals can be scanned at once. (2) Document feeder tray Place the originals in thi s tray when using the automati c document feeder. (3) Operation panel (4) Document glass This is used to scan books and other or[...]

11 (11) Front cover Open to replace a toner cartridge. (12) Bypass tray Special types of paper and envelopes can be fed from the bypass tray. (13) USB connector (B type) Supports USB 2.0 (Hi-Speed). A computer can be connected to this connector to use th e machine as a printer. (14) LAN connector Connect the LAN cable to this connector when the mac[...]

12 OPERATION PANEL IMAGE SEND HOME PRINT DA T A LINE DA T A READ Y SYSTEM SETTINGS JOB ST A TUS Job Status MFP Status 020/015 005/000 010/000 010/000 Copying Waiting Waiting Waiting Special Modes Plain 2-Sided Copy Output File Quick File Copy Ratio Tray1 100% 1. 8½x11 2. 5½x8½ 3. 8½x14 4. 8½x11 Original Paper Select Auto 8½x11 Plain Exposure [...]

13 LOGOUT Numeric keys Main power indicator [CLEAR ALL] key Press this ke y to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state. [ST OP] key Press this ke y to stop a copy job or scanning of an original. Numeric keys These are used to enter the number of copies, f ax numbers, and othe[...]

14 USING THE TOUCH PANEL The touch keys that app ear in the touch panel are grouped for easy operation . The layout and func tions of the touch ke ys are explained be low. Special Modes Plain 2-Sided Copy Output File Quick File Copy Ratio Tray1 100% 1. 8½x11 2. 5½x8½ 3. 8½x14 4. 8½x11 Original Paper Select Auto 8½x11 Plain Exposure Auto 8½x1[...]

15 Using general keys (1) When the displayed screen is one of two or more screens, use th e keys to switch through the screens. (2) The keys can be used to increase or decr ease a value. To make a value change quickly, ke ep your finger on the key. You can also directly touch a nu meric value display key to change a num ber with the numeric keys. ([...]

16 Checking the status of the machine The touch pa nel has a key for checking the status of the machin e. Special Modes Plain 2-Sided Copy Output File Quick File Copy Ratio Tray1 100% 1. 8½x11 2. 5½x8½ 3. 8½x14 4. 8½x11 Original Paper Select Auto 8½x11 Plain Exposure Auto 8½x11 IMAGE SEND DOCUMENT FILING COPY Ready to scan for copy. 0 MFP St[...]

17 USER AUTHENTICATION When user auth entication is enabled in t he system settings, you must log in before using the machin e. User authe ntication is initially disabled. When you have finished us ing the machine, log out. User authentication methods There are two methods fo r performing user auth entication: login by user number and login by logi[...]

18 Logging out When you have finishe d using the m achine, log ou t. Logging ou t prevents unauthor ized use of the mach ine. How to log out You can log out from any mode of the machine by pressing the [L OGOUT] key ( ). However, not e that the [LOGOUT] key ( ) cannot be used to log out when a fax numb er is being entere d in fax mode, as the [LOG [...]

19 HOME SCREEN When the [HOME] ke y is pressed on the operation panel, the home screen appears in the touch panel. Mode selection keys appear in the home screen. These keys can be touched to open the base screen of each mode. The [My Menu] key can be touched to display shortcu ts to functions stored in "My Menu". 1st screen 2nd screen (1)[...]

20 IMAGE CHECK FUNCTION (PREVIEW) The image check function is used to display the content of a received fax or other data in the tou ch panel. Convenient uses of image check "Printing only faxes that are needed" You can check a received fax before print ing it. If you don' t need the fax, you can delete it withou t printing it, allow[...]

21 For deta ils on the imag e check functio n, see each o f the modes in the Operation Guide. * A preview image is an image for di splay on the touch panel. It will differ from the actual print r esult. After checking a receiv ed fax with this function , either print the fax or delete it so th at the fax data does not remain. 0123456789 Image Check[...]

22 PLACING ORIGINALS The automatic document f eeder can be used to autom atically scan many originals at once. Th is saves you the trou ble of manually feeding each original. For originals that cann ot be scanned using the autom atic document feeder , such as a book or a document with notes at tached, use the document glass. Using the automatic doc[...]

23 Place the o riginal in the h orizontal orien tation, refer ring to the do cument glass scale. Portrait originals When using the below fun ctions in copy mode, place the origin al so that the top of the image is to the right . •S t a p l e s o r t • Pamphlet copy •2 i n 1 •S t a m p Landscape originals When using the sta ple sort function[...]

24 CHANGING PAPER IN A TRAY Names of the trays The names of the t rays are shown below. For the number of sheets of paper that can be loaded in each tr ay, see the following manuals: • Operation Guide, "Paper Tray Settings" in "Chapter 7 - SYSTEM SETTINGS" • Maintenance & Safety Gu ide, "SPECIFICATIONS" Print s[...]

25 Loading paper in a tray To change the paper in a tray, load the desir ed paper in the tray and the n change the tray settin gs in the machine to specify the loade d paper. The procedure for ch anging the tray paper size is explaine d below. As an example, the paper in tray 1 is chan ged from 8- 1/2" x 11" (A4) size plain paper to 5- 1/[...]

26 Changing the tray settings When you chang e the paper i n a tray, t he tray setting s in the syste m settings must also be changed. 1 Press the [SYSTEM SETTINGS] key. 2 Configure the tray settings in the touch panel. (1) Touch the [Paper Tray Settings] key . (2) Touch the [Tray Settings] key. (3) Touch the [Change] key in "Tray 1". SYS[...]

27 Select settings in the touch panel. (Continued) (4) Select [Recycled] from the "Type" sele ct box. (5) Make Sure that [Auto-I nch] is selected in the "Size" select bo x. For more information, see "Paper Tray Settings" in "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide . (6) Touch the [OK] key. The abo[...]

28 Loading paper in bypass tray Place paper that is 7-1/4" x 10-1/2" (A5) or smaller in the horizontal orientation. Only the address side of en velopes can be printed on. Place en velopes with the address side face down. Do not place heavy objects on the b ypass tray or press do wn on the tray . The bypass tra y may be dama ged, the machi[...]

Cop ying Cop ying 29 This sectio n explains th e basic proc edures for u sing the copier function. This section also introdu ces the various types of copying that can be pe rformed using the special modes. X BASE SCREEN OF CO PY MODE . . . . . . . . . . . . . . . . . . . 30 X MAKING COPI ES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

30 BASE SCREEN OF COPY MODE Touch th e [COPY] key in the touch panel to open the base scr een of copy mode. Select copy settings in the ba se screen. (1) O utput display When one or more output functions such as sort, group, or staple sort have been selected, this shows the icons of the selected fu nctions. (2) [Exposure] key This shows the current[...]

31 (7) P aper selec t display This shows the size of paper loaded in each tray and the amount of paper remaining . The selected tray is highlighted. The tray that is feeding paper is indicated in gre en. Do not pull out a tray while paper is being fed f rom the tray. This will cause a paper misfeed. (8) Num ber of copies display This shows the numb[...]

32 MAKING COPIES This is the most basic procedur e for making copies. 1 Place the originals. When using the document glass, place the original wi th the side to be scanned face down. 2 Select settings in the touch panel. (1) Touch the [COPY] key. The base screen of copy mode appears. (2) Touch the [Original] key. (3) Touch the [8 -1/2 x 11] key. Se[...]

33 Select settings in the touch panel. (Continued) (5) Make sure that the desired paper size is s elected. 3 Set the number of copies and then press the [START] key. Special Modes Plain 2-Sided Copy Output File Quick File Copy Ratio 100% 8½x11 1. 5½x8½ 2. 8½x14 3. 8½x11 4. Original Paper Select Auto 8½x11 Plain Exposure Auto 8½x11 8½x11 (5)[...]

34 2-SIDED COPYING (Automatic Document Feeder) You can use the automat ic document feeder to make automatic 2-sid ed copies without the bother of manually turnin g the originals over and re-insert ing them. This section explains how to copy 1-sided originals onto both sides of the paper. 1 Place the originals. 2 Select settings in the touch panel. [...]

35 3 Set the number of copies and then press the [START] key. Cancel copying Cancel scanning Correct sets mxb401_us_qc k.book 35 ページ ２ ００９年１月８日　 木曜日　午後２時１分[...]

36 COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tra y to copy on special media such as heavy paper, and e nvelopes. This section explains how to load 8-1/2" x 11" heavy pa per in the bypass tray. 1 Place the originals. When using the document glass, place the original wi th the side to be scanned face down. 2 Insert paper in the [...]

37 Select settings in the touch panel. (Continued) (4) Touch the [Heavy Paper] key. (5) Touch the [Auto-Inch] key. (6) Touch the [OK] key. (7) Touch the bypass tr ay key. (8) Touch the [OK] key. 4 Set the number of copies and then press the [START] key. 8½x11 3. 8½x14 4. 8½x11 Plain Plain 2. 5½x8½ Plain 1. 8½x11 Plain Plain Paper Tray Bypass [...]

38 Selecting a tray To select paper, touch th e [Paper Select] key or th e image of the machine in the base screen of co py mode. Touch a key to select a tray. (A) Touch to select one of trays 1 to 4. (B) Touch to select the bypass tray. (C) Touch to set the type of paper i n the bypass tray. Plain 1. 8½x11 2. 5½x8½ 3. 8½x14 4. 8½x11 8½x11 Co[...]

39 SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original imag e type to obtain a clearer copy. The examp le of copying an or iginal with ligh t colors such as pencil writing is explain ed below. 1 Place the originals. When using the document glass, place the original wi th the side to be scanned face down. 2 Select settings in the touc[...]

40 3 Set the number of copies and then press the [START] key. Cancel copying Cancel scanning Correct sets mxb401_us_qc k.book 40 ページ ２ ００９年１月８日　 木曜日　午後２時１分[...]

41 FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can copy an original onto an y size of paper using automatic enlargement/ reduction. This section explains how to copy a 5-1/2" x 8-1/2 " original onto 8-1 /2" x 14" paper. 1 Place the originals. When using the document glass, place the original wi th the sid[...]

42 Select settings in the touch panel. (Continued) (7) Touch the [Auto Image] key. 3 Set the number of copies. 4 Press the [START] key. Copy Ratio 100% Original Paper Select 8½x14 Plain 5½x8½ Exposure Auto Auto Image Special Modes 2-Sided Copy Output File Quick File Plain 1. 8½x11 2. 5½x8½ 3. 8½x14 4. 8½x11 8½x11 (7) Correct sets Cancel co[...]

43 ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise adjustme nt of the copy size, you can select a preset rati o and/or adjust the ratio in increments of 1%. As an example, this section expla ins how to reduce the image to 5 5%. 1 Place the originals. When using the document glass, place the original wi th the side to be scanned face down. [...]

44 Select settings in the touch panel. (Continued) (4) Touch the [5 0%] key. Touch the pr eset ratio key that is closest to 55% (the desired ratio). (5) Set the copy ratio to 55 % with the key. The key decreases the ratio in increments of 1%, and the key increases the ratio i n increments of 1%. (6) Touch the [OK] key. 3 Set the number of copies. 4[...]

45 INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printing, you can temporarily interru pt the job and perfor m a copy job that you wish to prioritize. This feature is us eful when you need to make an ur gent copy du ring a long copy run. 1 Touch the [Interrupt] key while the machine is printing. The [Interrupt] key appears in the bas[...]

46 STORING COPY OPERATIONS (Job Programs) You can store a group of copy set tings. The settings can be retrie ved and used whenever needed. When you frequent ly use the same group of set tings, this saves you the trouble of manually select ing the settings each time yo u need to use them. Storing a job program 1 Press the [#/P] key ( ). 2 Select se[...]

47 Using a job program Deleting a job program Select settings in the touch panel. (Continued) (3) Select the co py setting s that you wish to st ore. (4) Touch the [Program Name] key. A text entry screen appears. Enter a name for the program. (5) Touch the [OK] key. 1 Press the [#/P] key ( ). Place the original. 2 Touch the key of the desired job p[...]

48 2 Select settings in the touch panel. (1) Touch the [St ore/Delet e] tab. (2) Touch the key of the job program that y ou wish to delete. Touch a key that is highlig hted. Keys that have a job program stored are high lighted. (3) Read the displayed message and touch th e [Delete] key. (4) Touch the [Exi t] key. 1 2 3 4 1 4 5 6 7 8 9 10 11 12 Exit[...]

49 SPECIAL MODES The special modes can be used for a variety of special-purpose co py jobs. This section introduces the types of co pies that can be made with the spe cial modes. (The proce dures for using eac h special mode are no t explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all m ode[...]

50 SELECTING A SPECIAL MODE The proc edure for se lecting settings for "Adding m argins (Margin Shift)" is explained below as an example. Alt hough the specific se ttings for each special mode vary, the ge neral procedure is the same. 1 Place the originals. When using the document glass, place the original wi th the side to be scanned fac[...]

51 3 Set the number of copies and then press the [START] key. Cancel copying Cancel scanning Correct sets mxb401_us_qc k.book 51 ページ ２ ００９年１月８日　 木曜日　午後２時１分[...]

52 CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Erasing peripheral shadows (Erase) Making copies in pamphlet format (Pamphlet Copy) Use this function to sh ift the image on the copy to create binding margins. This function is convenient when you wish to hole punch the copies. Use this function to erase peripheral shadows t hat occur when[...]

53 Copying a large number of originals at once (Job Build) Adding inserts when copying on transparency film (Transparency Inserts) Copying two original pages onto one sheet of paper (2in1) A stack of originals higher t han the indicator line on the automatic docume nt feeder cannot be fe d through the feeder. The job build function lets you divide [...]

54 Copying both sides of a card onto one sheet of paper (Card Shot) Printing the date or a stamp on copies (Stamp) Repeating photos on a copy (Photo Repeat) Inverting the image (Mirror Image) Use this function to co py the front and reverse side of a card onto one sheet of pa per. Use this fun ction to print the date, a stamp, th e page number, or [...]

55 Copying in the center of the paper (Centering) Reversing black and white in a copy (B/W Reverse) Adjusting the sharpness of an image (Sharpness) Checking copies before printing (Proof Copy) Use this function to position the copy image at the center of the paper. This is convenient when the image is reduced or co pied onto paper that is larger th[...]

56 Copying originals that are different sizes (Mixed Size Original) Copying thin originals (Slow Scan Mode) Copying multiple business cards (Business Card Scan) For example , even when a 8-1/2" x 11" original is mixed in with 8-1/2" x 14" originals, this function lets you copy all originals at once. When used in combina tion wit[...]

Printing Printing 57 This section exp lains the basic proc edure for printing using the printer d river of the m achine. The settings that can be selected in the printe r driver are also introd uced. The explanations of screens and procedure s are primarily for Windows Vista ® in Windows ® en vironments, and Mac OS X v10. 4 in Macintos h environm[...]

58 PRINTING This section explains the basic pro cedures for printing. The following example explains ho w to print a letter size document from WordPad, w hich is a stan dard acces sory program in Windows. To install the printer driver and configure settings in a Windows environment, see "Ch apter 2 - SETUP IN A WINDOWS ENVI RONMENT" in th[...]

59 3 Select print settings. (1) Click the [Paper] tab. (2) Select [Lett er]. (3) Click the [OK] butt on. 4 Click the [Print] button. Printing begins. In Window s 98/Me/N T 4.0, click the [OK] button. (1) (3) (2) mxb401_us_qc k.book 59 ページ ２ ００９年１月８日　 木曜日　午後２時１分[...]

60 Using printer driver help When selecting settings in the printe r driver prop erties window, you ca n display Help to view explanations of the se ttings. (Only in Windows) 1 Open the printer driver properties window. (1) Select the p rinter driver of the m achine. (2) Click the [Preferences] button. In Windows 2000, the [Preferences] button does[...]

61 To view Help for a speci fic setting Click the setting that you wish to learn about and press the [F1] key. He lp for that setting will appear. * To view Help for a particular se tting in Windows 98/Me/NT 4.0/2000/XP/ Server 2003, click the button in the upper right-hand cor ner of the printer driver window an d then click the setting. When the [...]

62 The following example explains ho w to print a letter size document from "TextEdit" ("SimpleText" in Ma c OS 9), which is a standard accessory program on Macintosh comp uters. To install the printer driver and configure settings in a Ma cintosh environment, see "Chapt er 3 - SETUP IN A MACINTOSH ENVIRONMENT" in the [...]

63 Printing a file 1 Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print ]. In Mac OS 9, select [Print] from the [File] menu of Simple Text. 2 Select print settings and click the [Print] button. (1) Make sure the correct printer i s selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx[...]

64 CANCELING PRINTING (AT THE MACHINE) You can ca ncel a print job if you canc el before prin ting actually begins. 1 Press the [JOB STATUS] key. 2 Select settings in the touch panel. (1) Touch th e [Print Job] tab. (2) Change the print job status mode to [Spool] or [Job Queue] . Touch this key to change modes. The selected mode will be highlighted[...]

65 SELECTING PRINT SETTINGS To use the print function o f the machine, the set tings in the printer drive r properties windo w must be configured. See "PRINTIN G" (page 58) for the procedure for ope ning the printer driver properties windo w and the basic procedure f or printi ng. The procedure for selecting settings in the printer driver[...]

66 The procedure f or selecting print er driver settings is explained below using "Printing multiple images on one p age (N-Up Printi ng)" as an exampl e. This function reduces t he size of each page to let you print mult iple pages on one sheet of paper . The example of printing two pages on one sheet of paper with borderlines is expla i[...]

67 CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper (2-sided printing) Fitting the print image to the paper (Fit To Paper Size) Use this fun ction to print on both sides of the pa per. You can use 2-sided printing t o reduce the n umber of print ed sheets when you are print ing a large number of pa ges or when you wish to conserve p[...]

68 Printing multiple images on one page (N-Up Printing) Stapling printed pages (Staple) Use this func tion to print multiple pages on a single sheet of paper by reducing the size of the print images. This is convenient when you wish to show an overall view of multiple pages or conserve paper. Use this fun ction to staple printed output . (When a fi[...]

69 The machine also has these functions For information on each o f these functions, see "CONVENIENT PRINT ING FUNCTIONS" in "Chapter 3 - PRINTER" in the Opera tion Guide. Convenient f unctions for cr eating pamphle ts and poster s • Creating a pamph let (Pamphlet) • Increasing m argin (Margin Shift) • Creating a large pos[...]

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F axing F axing 71 This sectio n explains th e basic proc edures for u sing the fax function of th e machine. In additio n, special modes th at can be used with the fax funct ion are introduce d. The facsimile expansion kit is requ ired to use the fax function. X BASE SCREEN OF FAX M ODE . . . . . . . . . . . . . . . . . . . . 72 X SENDING A FAX . [...]

72 BASE SCREEN OF FAX MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen o f fax mode. If t he fax screen does not appear, to uch the [Fax] tab. Select fax settings in the base screen. (1) S end mode tabs Use these tabs to change the mode of the ima ge send function. To switch to fax mode, touch the [Fax] tab. (2) [ Address [...]

73 (8) [Resend] key / [Next Address] key The destinations of the most recent eight transmissions by Scan to E-mail, fax and/or Internet fax (including Direct SMTP addresses) are stored. To select one of these destinations, touch the desired destination. After a desti nation is selected, this key changes to the [Next Address] key. (9) Image sett ing[...]

74 SENDING A FAX The basic procedure for sending f axes is explained below. In fax mode, color orig inals are sent as black and white images. 1 Place the originals. When using the document glass, place the original wi th the side to be scanned face down. 2 Select settings in the touch panel. (1) Touch the [IMAGE SEND] key. The base screen of fax mo[...]

75 CHANGING THE SIZE OF A FAX The size of the original and the transmission size can be specified bef ore transmission. This is con venient when f axing an origin al that is sm all and difficul t to read. The procedure for faxing both sides of an 8-1/2" x 11" original at 11" x 17" size is explained be low. 1 Place the originals.[...]

76 Select settings in the touch panel. (Continued) (5) Touch the [11 x 1 7] key. (6) Touch the [OK] key. (7) Touch the [OK] key. 3 Enter the fax number of the first destination. 4 Press the [START] key. Auto Fax/Original Manual OK Inch AB 8½x13 5½x8½ 8½x13 11x17 8½x14 8½x11 11x17 8½x11 Scan Size Send Size 129% Fax/Original OK 2-Sided Booklet[...]

77 CHANGING THE EXPOSURE The expo sure can be changed a s appropriate for the dark ness or light ness of the original. The following example explains ho w to dar ken light colors in an original to make the image clearer. 1 Place the originals. When using the document glass, place the original wi th the side to be scanned face down. 2 Select setting[...]

78 CHANGING THE RESOLUTION The resolution can be sel ected to match the char acteristics of the origin al, such as text or phot o, the size of the text , and the darkness of th e image. The following example explains ho w to se t the resolution to [Fine] an d [Half Tone] when sending an or iginal with small text. 1 Place the originals. When using t[...]

79 STORING A FAX NUMBER Storing an individual key You can store fax numbers in one-touch keys. Stored fax num bers can be re trieved quickly and easily. If you frequently se nd faxes to the same group of fax m achines, the numb ers of those fax machines ca n be stored as a group (multiple fax numbers can be sto red in one key). 1 Press the [SYSTEM [...]

80 The items in the above step mu st be entered. For details on items entered, see "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide. When sending the sa me document or imag e to multiple dest inations, it is convenient to store a de stination grou p. For details on storing group s, see "Chapter 7 - SYSTEM SETTINGS" in the Op[...]

81 FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine canno t print because it is out of paper or out of tone r, received f axes can be fo rwarded to another fax machine. To use this function, the fa x number of the dest ination machine must be stored in "Set the Teleph one Number for Data Forwar ding" in the system settings (a[...]

82 Select settings in the touch panel. (Continued) (3) Touch the [Execute] key in "Forward Received Da ta". (4) Touch the [OK] key. Multiple Set Print Staple Receive Setting: Auto Reception Forward Received Data: System Settings Fax Settings OK Cancel Execute OK Cancel Transfer the received data to another device? (3) (4) mxb401_us_qc k.b[...]

83 CONVENIENT DIALING METHODS Easy to us e one-touch ke ys and the r esend funct ion can be us ed to prevent dialing errors and save time. One-touch keys A fax number stored in a one-touch key can be retr ieved by a simple touch of the key. A one-touch key for a gr oup can be selected to automatically t ransmit to each of the destinat ions stored i[...]

84 Resending The [Resend] key can be touched to tran smit to one of t he eight most r ecent destination s used for transmissio n. Resending is not possible in some cases, such as wh en an image is sent using a one-touch key for a grou p. (1) Touch the [Resend] k ey. (2) Touch the key of the desired destination. The destinations that appear also inc[...]

85 Speed dialing When you store an individual key or a group key, a 3-digit search numb er is assigned to the key. You can select a destina tion using the key and the 3-digit search number. To check a search number, print the ap propriate list in the sendin g address list menu in th e system settin gs. (1) Touch the key. (2) Enter the 3- digit sear[...]

86 Dialing using the speaker When the speaker is used to dial, fax transmission is started after the number is dialed and t he connection is established. If a person answers, you will be able to hear his or her vo ice, but you will not be able to speak. Touch the [Speaker] key. You will hear the dial tone through the machine's speaker. Dial th[...]

87 SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same document/im age can be sent to multiple fax mode, scan m ode, and In ternet fax mode destination s in a single oper ation. If you frequently send docu ments/images to the same group of destina tions, it is recommen ded that y ou store thos e destination s as a group [...]

88 3 Select settings in the touch panel. (1) Touch the [Address Book ] key. (2) Touch the one-touch k ey in which the desired destinat ion is stored. To change the number of one-touch keys displayed i n the screen, to uch the key. Select 5, 10, or 15 keys. (3) Touch the [To] key . (4) Touch the [Address Review] key. (5) C heck the destinati ons and[...]

89 SPECIAL FAX MODES The spec ial modes can be used for a variety of s pecial-purpose fax transmission jo bs. The following pages show the types of fax tran smissions that can be performed. (The procedures for using ea ch special mod e are not explained. ) Each special mode has its own settings and steps, however, the b asic procedure is the same f[...]

90 SELECTING A SPECIAL MODE The procedure for selectin g a special mode for fax is explained be low. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for er asing shadows at the edges of the im age when sending a f ax is explained be low as an example. 1 Place the originals. Wh[...]

91 3 Enter the fax number of the receiving fax machine and press the [START] key. Cancel scanning mxb401_us_qc k.book 91 ページ ２ ００９年１月８日　 木曜日　午後２時１分[...]

92 CONVENIENT FAX FUNCTIONS Erasing peripheral shadows (Erase) Sending the front and reverse sides of a card as a single page (Card Shot) Sending a large number of pages as a single transmission job (Job Build) Use this function to erase peripheral shadows t hat occur when faxing b ooks and other thick originals. Use this fun ction to send the fron[...]

93 Sending a fax directly from a computer (PC-Fax) The machine also has these functions • Forwarding a received f ax to a network address (Inbou nd Routing Settings) ☞ Operation Guide "FAX RECEPTIO N" in "Chapter 4 - FACSIMILE" • Sending a f ax at a spec ified time (Tim er) • Storing fax opera tions (Program) • Changin[...]

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Scanning Scanning 95 This sectio n explains th e uses of th e network s canner function and the ba sic procedure for using scan mode. I n addition, special modes th at can be used with the network scanner function ar e introduced. The Inter net fax expans ion kit is requ ired to use the Internet fax function . X NETWORK SCANNER FUNCTION . . . . . .[...]

96 NETWORK SCANNER FUNCTION The netw ork scanner function of th e machine can be used to transmit scanned images by a variety of metho ds. The network scan ner function has the following modes. • Modes that can be used will vary depending on your model and the expansion ki ts that are installed. • The explanation s in this manual are cente red [...]

97 BASE SCREEN OF SCAN MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen o f scan mode. If the scan screen do es not appear, touch th e [Scan] tab. Select various scan settings in th e base screen. (1) S end mode tabs Use these keys to chang e the mode of the image send function. To swi tch to scan mode, touch the [Scan] ta[...]

98 SCANNING AN ORIGINAL The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail. In scan mode, originals can be scanned in full color or grayscale. 1 Select settings in the touch panel. (1) Touch the [IMAGE SEND] key. (2) Touch the [Scan] tab. The base screen of scan mode appears. 2 Place the [...]

99 4 Press the [START] key. Cancel scanning mxb401_us_qc k.book 99 ページ ２ ００９年１月８日　 木曜日　午後２時１分[...]

100 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image ty pe settings can be selected as appropr iate for the original. The procedure for dar kening the exposure and setting t he original image type to "Text/Prtd. Photo" is explained below. 1 Place the originals. When using the document glass, place the original wi [...]

101 3 Select the destination and then press the [START] key. Cancel scanning mxb401_us_qck.book 101 ページ ２００ ９年１月８日　 木曜日　午後２時 １分[...]

102 CHANGING THE RESOLUTION You can select the re solution as appr opriate for the or iginal type. This section explains how to set th e resolution to "300X30 0dpi", which creates a clearer image than the def ault resolution. 1 Place the originals. When using the document glass, place the original wi th the side to be scanned face down. 2[...]

103 CHANGING THE FILE FORMAT The file format (file typ e and compression method ) for sending a scanned image is specified when the d estination is stored in a one-t ouch key; however, you can change t he format at the tim e of transmission. The procedure for sendin g a scanned image in full color TIFF format is explained below. 1 Place the origina[...]

104 Select settings in the touch panel. (Continued) (4) Touch the [TIFF] key. (5) Touch the [High] key. This sets the compression to high. A higher compression ratio creates a smaller file size. (6) Touch the [OK] key. 3 Select the destination and press the [START] key. If the file type is set to [Encr ypt PDF], you will be prompted to enter a pass[...]

105 STORING A DESTINATION The procedure for stor ing e-mail addresses in one-tou ch keys for Scan to E-mail is explained below. Stored e-mail ad dresses can be retr ieved quickly and easily. If you freque ntly send images to the same group of destinations, th ose destinations can be stored as a group . To store destinations for the othe r modes of [...]

106 The items in the above step mu st be entered. For details on items entered, see "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide. When sending the sa me document or imag e to multiple dest inations, it is convenient to store a de stination grou p. For details on storing group s, see "Chapter 7 - SYSTEM SETTINGS" in the O[...]

107 CONVENIENT TRANSMISSION METHODS One-touc h sending, res ending, and ot her convenient transmission functions that make it easy to send an image ar e available. One-touch key A destination stored in a o ne-touch key can be retrieve d by a simple touch of the key. (1) Touch the [Address Book ] key. (2) Touch the key in whic h the desired destinat[...]

108 Resending The [Resend] key can be touc hed to send an image to one of th e most recent 8 transmission d estinations. Resending is not possible in some cases, such as wh en an image is sent using a one-touch key for a grou p. (1) Touch the [Resend] key. (2) Touch the key in which the desired destinatio n is stored. The destinations that a ppear [...]

109 Search number sending When you store an individual key or a group key, a 3-digit search numb er is assigned to the key. You can select a destina tion using the key and the 3-digit search number. To check a search number, print the ap propriate list in the sendin g address list menu in th e system settin gs. (1) Touch the key. (2) Enter the 3- d[...]

110 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be se nt to multiple scan mod e, Internet fax mode , and fax mode dest inations in a single operation. If you f requently send image s to the same group of destinations, it is re commended that you store those destinations as a group in a one- touch key.[...]

111 Select settings in the touch panel. (Continued) (6) C heck the destinati ons and then tou ch the [OK ] key. To delete a destination, touc h the key of the destination that you wish to delete. A message will appear to confirm the deletion. Touch the [Yes] key. 3 Press the [START] key. If fax or Internet fax de stinations are included in the broa[...]

112 SPECIAL SCAN MODES The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the t ypes of scan send jobs that can be performed. (The procedures for using ea ch special mod e are not explained. ) Each special mode has its own settings and steps, however, the b asic procedure is the same for all mode[...]

113 SELECTING A SPECIAL MODE The procedure for select ing a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is t he same. The pro cedure for selecting "Whitening faint colors in th e image (Sup press Backgrou nd)" is explai ned here as [...]

114 Select settings in the touch panel. (Continued) (3) Read the displayed message and touch th e [OK] key. (4) Set the darkness of the background that will remain with the [-] [ +] keys. 3 levels are available. Touch the [-] key for a lighter background. Touch the [+] key for a darker background. Here "1" is set for the lightest backgrou[...]

115 CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image (Erase) Whitening faint colors in the image (Suppress Background) Scanning both sides of a card onto a single page (Card Shot) Use this function to erase peripheral shad ows that occur when scanning books and other th ick originals. Use this function to suppress light backgrou[...]

116 Scanning many originals at once (Job Build) The machine also has these functions For detailed information on each of these fu nctions, see "SPECIAL MODES" and "INTERNET FAX RECEPTION FUNCTIONS" in "Chapter 5 - SCANNER / INTERNET FAX" in the Op eration Guide. • Sending an image at a sp ecified time (Timer Transmis[...]

Document filing Document filing 117 The document filing function is used to store the document or print image on the har d drive when performin g a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces se veral of the document filing functions. X DOCUMENT FILING . . . . . . . . . . . . . . . . .[...]

118 DOCUMENT FILING The document filing functi on allows you to save the document image of a copy or image send jo b, or the data of a print job, as a file on the machine's hard drive. The stored file can be ret rieved and printed or tra nsmitted as needed. Uses of the document filing function Fax Scan Copy Print Files that you want to store f[...]

119 The document filing function is convenient in these situations Features that make the do cument filing function even more conve nient When user authenticat ion is enabled, "My Folder" can be specified in the user information of th e users. When a user retrieves a stored file, "My Folder" appears first, saving t he user the t[...]

120 QUICKLY SAVING A JOB (Quick File) As an ex ample, the pr ocedure for using "Quick F ile" while copy ing is explained below. Quick File is the easiest way to sa ve a file using the document filing function. 1 Place the originals. When using the document glass, place the original wi th the side to be scanned face down. 2 Select settings[...]

121 APPENDING INFORMATION WHEN STORING A FILE (File) As an ex ample, the pr ocedure fo r using "File" wh ile copying is explained below. Unlike Quick File, a file nam e, user name, and folder can be specified when saving a file. 1 Place the originals. When using the document glass, place the original wi th the side to be scanned face down[...]

122 Select settings in the touch panel. (Continued) (3) Touch the [N ame 1] key. (4) Touch the [OK] key. (5) Touch the [File Name] ke y. A text entry screen appears. Enter a file name. (6) Touch the [Stored to:] key. (7) Touch the [Use r 1] key. (8) Touch the [OK] key. (9) Touch the [OK] key. User Name Cancel OK 6 18 ABC User Name 1 Name 3 Name 5 N[...]

123 3 Set the number of copies and then press the [START] key. The file is stored on the hard drive at the same time as the cop y is made. Cancel copying Cancel scanning Correct sets mxb401_us_qck.book 123 ページ ２００ ９年１月８日　 木曜日　午後２時 １分[...]

124 SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without performing a copy, prin t, or send job. The procedure for storing a document in the main folder is expla ined below. 1 Touch the [DOCUMENT FILING] key. The base screen of document filing mode appears. 2 Place the originals. When using the document glass, place the original wi [...]

125 4 Press the [START] key. mxb401_us_qck.book 125 ページ ２００ ９年１月８日　 木曜日　午後２時 １分[...]

126 PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve an d print a file stored in the main folder. Select the file and print it. (1) Touch the [DOCUMENT FILING] k ey. (2) Touch the [Main Folder] key. (3) Touch the key of the file that you wi sh to retrieve. [...]

System settings System settings 127 The system setting s let you ad just the operation of the machine to suit the n eeds of your workplace. Th is section briefly introdu ces several of the system settings. For detailed explanations of the system settings, see "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide. X SYSTEM SETTINGS . . . . [...]

128 SYSTEM SETTINGS The date and time can be set, fax and scan destinations can be sto red, document filing folders can be created, and various ot her settings related to the operation of th e machine can be configured in the system settings screen. The procedure for opening the system settings screen and t he items in the screen are exp lained bel[...]

129 System settings (administrator) The system setti ngs (administrat or)* are system settings that can only be configured by th e administrator of the machine. To configure th ese settings, the administrator passwor d must be entered. However, wh en user authe ntication is enab led, users who lo g in with certa in user rights may be able to co nfi[...]

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T r oub leshooting T r oub leshooting 131 This sections contains answer s to frequently asked questions and expl ains how to remove paper misfe eds. X FREQUENTLY ASKE D QUESTIONS . . . . . . . . . . . . . . . 132 X REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . 138 mxb401_us_qck.book 131 ページ ２００ ９年１月８日[...]

132 FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure for making a copy of a payment slip or other non- standard size original is explained below. The "Centering" special mode of copy mode can be selecte d to position the copied image in the cent er of the paper. (1-14) inch 8 X Y 6 Original Size Input[...]

133 P aper Se l ec t Ca n cel P l ai n P r e -P u n ched Heavy Paper P r e -Pr i n ted Colo r R ecyc l e d T h i n Paper T ransparenc y Lette r H ead Labels E nve l op e Heavy Paper : 28 - 56 lbs. (106 - 209 g / m 2 ) Bypass Tray Type/Size Settin g Se l ect t h e paper type . 1 2 P aper Se l ec t P aper Tra y Bypass Tra y O K R ecyc l e d P l ain P[...]

134 Printing on envelopes The procedure for prin ting on an envelope is explained below. On ly the name and address side of an en velope can be print ed on. It is recommended t hat you do a test print to check the print resu lt before using an envelope. Type Size Fixed Paper Side Disable Duplex Paper Property Bypass Feeding Approved Job Disable Sta[...]

135 (1) (2) (3) (4) 3 Select settings in the printer driver. (1) Select the size of the envelope in "Paper Si ze". (2) Select "Bypass Tray" from "Paper Source" in "Paper Selection". (3) Select [Envelope] in "Paper Type". If needed, select the "Rotate 180 degrees" checkbox ( ) in "Imag[...]

136 Changing the paper size used for a print job When the size of pape r specified for a print job is not loaded in any of the ma chine's paper trays, follow th e steps below to change the pape r size. Paper Empty Computer01 020 / 000 Paper Empty Copy 002 / 000 Waiting 1234567890 001 / 000 Waiting Detail Spool Complete Stop/Delete Print Job Jo[...]

137 Adjusting the volume of the ringer If the ringin g sound made when the machine receives a fax is too loud or too soft, follow the st eps below to adjust the volume. The fax r inger volume is adjusted in the system settings (adm inistrator). Press the [SYSTEM SETTINGS] key on the operation p anel, touch [Image Send Settings] - [ Fax Settings] - [...]

138 REMOVING MISFEEDS When a paper misfeed occurs, the mess age "A misfeed has occurred." will appear in the touch p anel and printing and scanning will stop. In this event, touch the [Inform ation] key in the touch panel. When the key is touched, instructions for removing the misfeed will appear. Follow the instructions. When the misfeed[...]

139 Please note • For information on your op erating system, please refe r to your operating system manual or the onlin e Help function. • The explanations of screens and pr ocedures in a W indows environment are primarily for Windows Vista ® . The screens may vary depending on the version of the operating system or th e software application. [...]

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Qu Quic k Star t Guide Qu DIGIT AL K eep this ref erence PRINTED IN CHINA 2009B KS1 TINSE4377FCZZ MX-B401 Quick Start Guide SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 This manual has been printed using a vegetabl[...]