Sharp MX-FR21U manual

MX-FR20U MX-FR21U Contents Introductio n ........ ................ ............. ............. ................ ............. ................ ............. ............. ........... 2 When the dat a secur ity kit is installed ............... ............. ................ ............. ................. ............ .. ... 4 ● System settin gs o[...]

1 W arranty While e v ery effort has been made to make this d ocument as accurate and helpful as possible , SHARP Corporation make s no warr anty of an y kind with regard to its content. All inf ormation included herein is subject to ch ang e without not ice. SHARP is not resp onsib le f or an y loss or damages , direct o r indirect, arising from o[...]

2 Intr oduction The data secu rity kit adds a security func tion to the SHARP Digital Full Color Printer/ SHARP Laser Pr inter . When the printer function of a SHARP Digital Full Color Printer/SHARP Laser Pr inter with the security function is used, the image data that is generated for the job is encrypted, and when the job is finished, the encr yp[...]

3 ■ About passw or ds f or the W eb page If an incorrec t "users" o r "admin" pa ssw ord is entered 3 times in a row when attemptin g to access the W eb pages of a machine th at has the data security kit installed, access to pages that require entr y of the "users" or "admin" pass word will be prohibited fo[...]

4 1 When the data security kit is installed When the data security kit is installe d, the icon appears on t he displa y . When the data security kit is installed, da ta remaining in the machine is automatically erased af ter each job . When data clearing begins , the f ollo wing message appears f or 6 seconds * . * The dur ation of the me ssage dis[...]

5 When the data securi ty kit is installed A uthority group registration screen When the data secu rity kit is installed, [Security] is added to the "A uthority Group Registrat ion" menu screen in the W eb page (administr ator). This screen is displa yed b y selecting "User Contro l" > "Auth ority Group List". When [...]

6 When the data security kit is installed ■ Confidential files of the print hold function If an incorrect pass word is entered 3 times in a row f or a specific confidential file, the file will be lock ed. T o unlock the file, use "Relea se Lock on Print-Hold Data Manipulation" (page 18 of this man ual). ■ File sear ch screen of print [...]

7 When the data securi ty kit is installed ■ FTP Pull Print When the FTP Pull Print function is used t o directly print a file on an FTP ser v er , a "User Name" and "P asswor d" must be entered when the FTP server is selected. When the data security kit is installe d, entr y will be lock ed for 5 minu tes if an incorrect &quo[...]

8 When the data security kit is installed ■ Procedure f or directly printing a file on an FTP ser ver (when user authentication is enabled) Y our user name and pass word must be en tered f ollowing selection of the FTP serve r that contains the file to be printe d from the display of the machine. When the FTP ser ver is select ed in step 2 of &qu[...]

9 2 System settings This section e xplains system sett ings that are related t o the security function. Using the System Settings (Administrator) F ollow the procedure in "SYSTEM SETTI NGS (ADMINISTRA T OR)" in "3. SYSTEM SETTINGS" of the Oper ation Guide to co nfigure the setting s in the system setting s (administrator). F or [...]

10 System settings *1 When user authent ication is enab led, a user canno t configure this setting e ven when the authority group giv es the user t he authority to configur e security settings . (This opera tion can only be perf or med by an administ rator .) *2 This will not appear when the product key is entered and the security function is enabl[...]

11 System settings Data Clearance Settings ■ Clear All Memory This program is used to manually clear all data fro m the mem or y and ha rd disk of th e machine . Note, how e v er , that the cer tain types of data are not cleared with this setting. Use "Clear User List Data" (pa ge 13 of this manual) to clear the f ollowing types of data[...]

12 System settings [Clear screen 3] The confirmation message "Clearing memory has been completed. Reboot is implemented." will appear . Select the [O K] ke y to restar t the mach ine. ■ Clear Print Hold Data This function is used to clea r data stored using the print hold f unction. Data whose proper ty is set to "Prot ect " o[...]

13 System settings ■ Clear User List Data This function is used to clear Use r Inf ormation, which cannot be cleared or initializ ed using "Clear All Memory" (page 11 of this manual) or "Re store F actor y Def aults" ( ➞ System Settings (Administrator) > "Stor ing/ Calling of System Se ttings" > "Restore[...]

14 System settings ■ P ower Up A uto Clear This function is used to automa tically clear all data in the machine when t he pow er s witch is tur ned on. The f ollo wing types of data can be cleared. ● All Memor y ● Print Hold Data(Including pr otec ted/confiden tial files) ● Job Status Jobs Comp leted List Select the chec kbox es of the dat[...]

15 System settings ■ Clearance Time Settings T o fur ther strengthe n the security settings , y ou can ha v e data clearing repeated a set number of time s in each area. Select the sele ct box of each item and select the number of times that you wish data clearing to be repeated. Whe n finished, select th e [OK] ke y . ● Number of Times Dat a C[...]

16 System settings Enable/Disab le Settings ■ Setting f or Print-Hold Disabling This program is used to restrict the filing modes of the pr int hold function. ● Select the checkbo x es of filing modes th at you wish to disable . When yo u hav e finished selecting the chec kbo x es , select the [OK] k ey . ● The proper ty of a file that is alr[...]

17 System settings ■ Disabling of Print Jobs Other Than Print Hold Job Printing in print mode other than from the operation panel of the machine ca n be prohibited. This setting can be used to pre v en t sensitiv e documents left on the output tra y from being tak en b y a third party , which could result in the leaking of sensitive inf or mation[...]

18 System settings Job Status Displa y Setting Y ou can select whether or not filenames of print jobs are displa yed in the job status scree n of the display . If you do n ot want to display this inf or mation, se lect the appro priat e checkbo xes . Release Loc k on Print-Hold Data Manipulation This function is used to re lease print hold files an[...]

19 3 Document Contr ol Setting Document contr ol The document control function is used to embed a document control pat tern on the paper when print job is pr inted. If a person attem pts to scan a docu ment with an em bedded docum ent control patt er n on a SHARP machine that has th e document cont rol function ena bled, the message "Do cument[...]

20 Document Control Setting Enabling the document contr ol function T o enable the document contr ol function, f ollow these steps . Press the [SYSTEM SETTINGS] ke y , then sele ct the [S ecurity Settings] key , and the [Document Cont rol Setting] k e y to displa y the document cont rol settings screen, and configure the set tings. When finished, s[...]

21 Document Control Setting ■ Settings related to Print Settings relat ed to print mode can be configured in the "Print" field of the document control setting screen. ● Document Contr ol Print Select (Select the printing method) Select the se lect box to display the list of items, and then select one of the items. Not Printing: The do[...]

22 Document Control Setting ■ Settings related to List Print mode Settings related to list print mode can be configured in the "List Print" field of the document contr ol setting screen. ● Document Contr ol Print Select (Select the printing method) Select the se lect box to display the list of items, and then select one of the items. [...]

23 Document Control Setting Using the document contr ol function When the document control f unction is used, a document control pattern is printed on the paper on which print jobs are printed. ■ P a ges on which a document co ntrol pattern is printed ● The document control pattern is pr inted on all pages output by a Sharp machine that has the[...]

24 Document Control Setting ■ Using the document contr ol function in List Print mode No special operation is re quired. When printing tak es place, a b lac k and white document control pattern is embedded according to the docume nt control functio n settings in the system settings. ■ Body te xt commands for E-mail Direct Print The command belo[...]

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