Toshiba 2540C manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide[...]

©2012 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this ma nual cannot be reproduced in any form withou t prior written permission of TTEC.[...]

Preface 1 Preface Thank you for purchasing TOSHIBA Multifunctiona l Digital Syst ems or Multifunctional Digita l Co lor Systems. This manual explains the instructions for the N/W-Fa x driver . Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this manual within easy reach, and us e it [...]

2 Prefac e  T rademarks y The official name of Windows XP is Microsoft Windows XP Operating System. y The official name of Windows Vista is Microsoft Windows Vista Operating System. y The official name of Windows 7 i s Microsoft Windows 7 Operating System. y The official name of Windows Se rver 2003 is Microsoft Windows Server 2003 Operating Sys[...]

End User Software License Agr eement 3 End User Sof tware License Agreement INST ALLING OR OTHERWISE USING THIS SOFTW ARE PRODUCT CONSTITUTES YOUR ACCEPT ANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEP ARA TE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTW ARE IN WHICH CASE SUCH SEP ARA TE LICENSE SHALL APPL Y). IF YOU DO NOT ACCEP[...]

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CONTENTS 5 CONTENTS Preface ............... ............. ................ ................ ............. ................ ................ ............. ................. 1 End User Software License Agreement ............. ... ................ ............. ................ ................ .... 3 Chapter 1 OVERVIEW Features and Functions ........[...]

6 CONTENTS[...]

1. OVER VIEW This chapter provides a n overview of the N etwork Fax features. Features and Functions ... .................................................... .................................................. .. 8[...]

1 OVERVIEW 8 Feat ures and Functions Features and Functions This equipment provides the network fax features, which simplify and facilitate your office facsimile needs and enables you to send fax or Internet Fax digital documents directly from your desktop. y Fax transmission using th e N/W-Fax driver is availa ble only when the optional Fax unit i[...]

2. SENDING A F AX This chapter describes how to send a fax using a N/W-Fax driver . Basic Procedure ......................................................... ..................................................... .. ..... 10 Specifying Reci pient s ................................................................................ .....................[...]

2 SENDING A F AX 10 Basic Procedure Basic Procedure The basic procedure for sending a fax (Network Fax / Internet Fax) is as follows. Y ou can use standard functions or set optional functions as well as the basic ones described in th is section. F or these operations, see the followi ng section.  P .23 “SETTING OP TIONS” 1 St art the applica[...]

2.SENDI NG A F AX Basic Procedure 11 2 SENDING A F AX 4 Click the [Send] t ab and specify the recipient s. y T o specify recipien ts, enter them with the keyb oard or select them from the address book.  P .14 “S pecifying Recipients” y On the [Send] t ab, you can set t he re solution of a fax cover sheet, etc. as well as specifying the recip[...]

2 SENDING A F AX 12 Basic Procedure 6 Click [Print] in the print dialog box on the app lication sof tware. A fax starts being sent. y Note that the co mmand name to print a do cument (s end a fax) may differ from [Print] depending on the application software. y A waiting fax job can be checked or deleted through th e managing jobs function in T opA[...]

2.SENDI NG A F AX Basic Procedure 13 2 SENDING A F AX In this case, specify th e desired LDAP server in t he [Server Name] box and click [OK] to send the fax. Y ou can make settings for LDAP authentication on the [Device Setti ngs] tab.  P .31 “Setting up the [Device Settings] tab”[...]

2 SENDING A F AX 14 Specifying Recipients Specifying Recipient s Up to 400 recipients can be specified in a single opera tion. For equipment with no hard disk installed, up to 80 recipients can be specified in a single operation . T o send a Network Fax, specify th e fax number . T o send an Internet Fax, specify the Email address.  P .14 “Ent[...]

2.SENDI NG A F AX Specifying Recipients 15 2 SENDING A F AX y When you enter a fax number , you can al so enter a sub address and a password. Click [SUB/PWD] to enter them (within 20 digits each) in the dialog box. Ente ring them enables the document to be transferred from the recipient’s device to that of the sub-address, as the communication is[...]

2 SENDING A F AX 16 Specifying Recipients  Selecting recipient s from the address book Select a recipient from the address book in th e AddressBook Viewer . 1 Click [Address Book]. The AddressB ook Vie wer runs. 2 When selecting a fax number af ter selecting a cont act from the contact list, clic k [Select Fax] and when selecting an Em ail addre[...]

2.SENDI NG A F AX Specifying Recipients 17 2 SENDING A F AX A contact, for which only a fax number is registered, cannot be displayed in the “Selected Ema il” and a contact, for which only an Email address is registered , cannot be displayed in the “Selected Fax”. Y ou can select a recipient by the following operations: Selecting a co ntact[...]

2 SENDING A F AX 18 Specifying Recipients  Selecting recipient s from the address book (Search option) Y ou can find and select a recipient from the add ress book in the AddressBoo k Viewer . 1 Click [Address Book]. The AddressB ook Vie wer runs. 2 Select [Find] from the [Edit] menu. The [Find Contact] dialog box appears.[...]

2.SENDI NG A F AX Specifying Recipients 19 2 SENDING A F AX 3 Select a registered direct ory service in [Dat a Source]. T o change the setting of the defaul t address book in the [Data Source] box, select [View] - [Default Configuration] - [Data Source] and then choose an address book. 4 Display the [Person] t ab and enter search strings in the fol[...]

2 SENDING A F AX 20 Specifying Recipients 5 Display the [Det ail Setting] tab, set the search condition, and then click [Add]. Field Select — Select an item to be searched. Condition of search string — Select a condi tion in the left-hand box, an d then enter a search string in the right- hand box. y The search condition is displayed in the “[...]

2.SENDI NG A F AX Specifying Recipients 21 2 SENDING A F AX 7 Drag and drop the cont acts to “Selecte d Fax” or “Selected Email” from the list of the search result s. The selected recipients are listed in “Selected F ax” or “Selected Email”. A contact, for which only a fax number is registered, cannot be displayed in the “Selected[...]

2 SENDING A F AX 22 Specifying Recipients 8 Click [OK]. The AddressBook Viewer is closed and the recipients selected for “T o” are displayed on th e list. When the fax transmission is comple ted, the recipients ar e automatically removed from the “T o” list.  Removing recipient s Y ou can remove a recipient from the “T o” list in the[...]

3. SETTING OPTIONS This chapter describes how to set up options for the N/W-Fax driver . How T o Setup................................................................................... ................................ ....... 24 Setting Initial V alues of the N/W-Fax driver opti ons . ........... .............. .............. .............. ......[...]

3 SETTING OPTI ONS 24 How To Setup How T o Setup There are two ways to set the N/W-Fax driver options: One is to set the initial values of the opt ions and the other is to set each option for each individual job.  P .24 “Setting Initial V alues of the N/W-Fax driver options”  P .24 “Setting print options for each print job”  Settin[...]

3 SETTING OPTIONS Setting up the N/W-Fax Driver Options 25 Setting up the N/W-Fax Driver Options N/W-Fax driver options are the attributes to define the way a fax job is transmitted. For example, you can specify the recipients, resolution, and paper size.  P .25 “Setting up the [Layo ut] tab”  P .26 “Setting up the [Send ] tab”  P [...]

3 SETTING OPTI ONS 26 Setting up the N/W-Fax Driver Options  Setting up the [Send] t ab In the [Send] tab, you can specify the re cipients and how the fax will be sent. 1) [Address Book] Click to launch the AddressBook Viewer . Y ou can select re cipients from the address book.  P .16 “Selecting recipients from the address book” 2) T o Th[...]

3.SETTING OPTIONS Setting up the N/W-Fax Driver Op tions 27 3 SETTING OPTIONS 8) Department Code Enter a department code of 1 to 63 characters if requ ired. When the department code is enabled on this equipment, you must enter it to send a fax. y If you do not enter a department code when it is enabled on the equipmen t and the Invalid Department C[...]

3 SETTING OPTI ONS 28 Setting up the N/W-Fax Driver Options  Setting up the Cover Sheet Y ou can set the content of the co ver sheet to be attached to a fax.  P .35 “Sending w ith a cover sheet” 1) Preview The image of the cover sheet can be previewed. Y ou can check the layout of the character strings and images. y Depending on the line [...]

3.SETTING OPTIONS Setting up the N/W-Fax Driver Op tions 29 3 SETTING OPTIONS 7) Sender Information Check this to have the sender ’s information appear on the cover sheet. Y ou can en ter the information in up to 500 characters . 8) Subject Check this to have a subject appear on the cover she et. Y ou can enter the subject in u p to 40 characters[...]

3 SETTING OPTI ONS 30 Setting up the N/W-Fax Driver Options 2) SNMP V1/V2 Community Name — If a community name other than “private” (defau lt) is set for the SNMP communi ty name for your TOSHIBA MFP , enter its community name. y T o send fax jobs normally u nder an SNMP V1/V2 envir onment, the SNMP commun ity names must be the same in the 3 [...]

3.SETTING OPTIONS Setting up the N/W-Fax Driver Op tions 31 3 SETTING OPTIONS  Setting up the [Device Settings] t ab On the [Device Settings] tab, you can ch ange a setting for N/ W-Fax driver update or display the software version of the driver . Ask the administrator for details on the se ttings configured for your TOSHIBA MFP . 1) Update Auto[...]

3 SETTING OPTI ONS 32 Setting up the N/W-Fax Driver Options  Setting up LDAP servers The [LDAP Server Settings] dialog box allows you to register LDAP servers. 1) [Up date Now] Click this button to obtain LDAP server information automatically from your TOSHIBA MFP , and register it in [Server Name List]. 2) Server Name Enter the desired L DAP se[...]

3 SETTING OPTIONS Sending With Extended Fa x Functionality 33 Sending With Extende d Fax Functionality The N/W-Fax driver allows users to perform the following fe atures.  P .33 “Saving a fax as a file”  P .34 “Delayed transmission”  P .35 “Sending w ith a cover sheet”  Saving a fax as a file Y ou can save a document in the [...]

3 SETTING OPTI ONS 34 Sending With Extended Fax Functio nality  Delayed transmissio n When the delayed transmission is specified, the fax is stored in the fax queue in this equipment an d will be sent at the specified date and time. 1 Display the [Send] t ab and select the [Delayed Fax] check box. 2 Click [Edit]. The [Scheduled Time] dialog box [...]

3.SETTING OPTIONS Sending With Extended Fax Functionality 35 3 SETTING OPTIONS  Sending with a cover sheet Y ou can choose to send a cover sheet with your fax transmission . The cover sheet is me rged with the recipient [T o] list data to create a fax cover sheet. Y ou can sele ct what to include on the cover sheet such as sende r or recipient i[...]

3 SETTING OPTI ONS 36 Sending With Extended Fax Functio nality 2 Enter the title of the cover sheet in the [Header T ext] box. Y ou can enter up to 63 characters for the header text. 3 If you want a reference number identifying the document to a ppear on the cover shee t, select the [Reference Number] check box and then enter the reference number i[...]

3.SETTING OPTIONS Sending With Extended Fax Functionality 37 3 SETTING OPTIONS 4 If you want the recipient’ s information to appear on the cover sheet, selec t the [Recipient Information] check b ox and then select the optio ns required for the recipient information. Name — Check this to have the name of the recipient appear on the cover sheet.[...]

3 SETTING OPTI ONS 38 Sending With Extended Fax Functio nality 6 If you want a subject to appear on the co ver sheet, select the [Subject] check box a nd then enter the subject in the text box . Y ou can enter up to 40 characters for the subject. 7 If you want a message to appear on the cover sh eet, select the [Message] check box and then enter th[...]

3.SETTING OPTIONS Sending With Extended Fax Functionality 39 3 SETTING OPTIONS 9 Select the desired one from each of the [Font], [Fo nt style], [Size] and [Script] boxes, and then click [OK]. The [Font] dialog box is closed and the font se ttings are d etermined for the se lected section. If you want to change the font of other sections, repe at th[...]

3 SETTING OPTI ONS 40 Sending With Extended Fax Functio nality 11 Select an image file to be att ached and then click [Open]. The [Open] dialog box is closed and th e selected image file is attached. Attach the image file in a bitmap for mat (.bmp) w ithin 1 M B. 12 Select the position of the image file. - Select this to align the image to the left[...]

4. APPENDIX This chapter shows th e cover sheet samples. Cover Sheet Samples...................................... ..................................................... ................. .4 2 S tandard cover p age ... .............. .............. ................. .............. .............. .............. .............. .... ..... .............[...]

4 APPENDIX 42 Cover Sheet Samples Cover Sheet Samples  S t andard cover p age Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

4.APPENDIX Cover Sheet Samples 43 4 APPENDIX  Business cover p age Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

4 APPENDIX 44 Cover Sheet Samples  Professional cover pa ge Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

INDEX 45 INDEX A Add ............... ................. ................ ............. .............32 Address Book ..... ................ ................ .......... 16 , 18 , 26 AddressBook Viewer ........ ................ ............. ...... 16 , 18 Advanced ....... ................. ............ ................. ............. 25 B Basic proced[...]

46 INDEX[...]

FC-5540C/6540C/6550C FC-2040C/2540C/3040C/3540C/4540C DP-2095/2530/3020/3590/4590/5010 DP-5560/6560/7560/8560 FC-2050C/2550C FC-2051C/2551C OME100064C0[...]

2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, TOKYO, 141-8664, JAP AN MUL T IFUNCTIONAL DIGIT AL COLOR SYSTEMS / MUL T IFUNCTIONAL DIGIT AL SYSTEMS Network Fax Guide ©2011, 2012 TOSHIBA TEC CORPORATION All rig hts reserved R100520J1203-TTEC Ver03 2012-06[...]