Toshiba 4540C manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide[...]

©2011, 2012 TOSHIBA TEC CORPORATION All rig hts reserved Under the copyright laws, this ma nual cannot be reproduced in any form withou t prior written permission of TTEC.[...]

Preface 1 Preface Thank you for purchasing TOSHIBA Multifunctiona l Digital Syst ems or Multifunctional Digita l Co lor Systems. This manual explains the instructions for administrators to set up and manage the Mul tifunctional Digital Systems or Multifunctional Digital Color Systems. Read this manual before using your Multifunctional Digital Syste[...]

2 Prefac e  T rademarks y The official name of Windows XP is Microsoft Windows XP Operating System. y The official name of Windows Vista is Microsoft Windows Vista Operating System. y The official name of Windows 7 i s Microsoft Windows 7 Operating System. y The official name of Windows Se rver 2003 is Microsoft Windows Server 2003 Operating Sys[...]

CONTENTS 3 CONTENTS Preface ............ ................ ............. ................ ................ ............. ................ ............. .................... 1 Chapter 1 SETTING ITEMS (USER) Entering User Menu.... ................ ................ ... ............. ................ ............. ................ ................. 8 Se[...]

4 CONTENTS Setting the TCP/IP protocol (IPv4) .................... ................ ................ ................... ............. 134 Setting the IPv6 protocol .. ................ ................. ................ ................ ................ ................ 139 Setting the IPX/SPX protocol...... ........................................[...]

CONTENTS 5 Chapter 4 APPENDIX List Print Format .. ............. ................ ................ ............. ................ ............. ................ ..... ..... 246 TOTAL COUNTER LIST ............. ................ ................ ............. ................ ................ .......... 246 DEPARTMENT CODE LIST ................. ....[...]

6 CONTENTS[...]

1. SETTING ITEMS (USER) Entering User Menu .............................. .......................................... ..................................... .... 8 Setting General Functions.................... .......................................... ........................................ .9 Changing the display language .......... ..............[...]

1 SETTING ITEMS (USER) 8 Entering User Menu Entering User Menu Follow the steps below to en ter the USER menu in the USER FUNCTIONS screen. 1 Press the [USER FUNCTIONS] button on the contro l p anel to enter the USER FUNCTIONS menu. 2 Press the [USER] t ab. The USER menu is displayed. 3 Continue the user setting operation that yo u require. For e-S[...]

1 SETTING ITEMS (USER) Setting General Functions 9 Setting General Functions This menu allows you to perform the following operations: y P .9 “Changing the display language” y P .10 “S etting the reversed di splay mode” y P .12 “Adjusting the display contrast” y P .13 “Setting the calibrations” y P .15 “S etting the[...]

1 SETTING ITEMS (USER) 10 Setting General Functions  Setting the reversed display mode Y ou can change the touch panel to be di splayed in the Revers ed Display mode in which the white portion is black and the black portion is white. Changing to the Reversed Displ ay mode helps to display the touch panel more clearly when it is too bright. 1 Pre[...]

1.SETTING ITEMS (USER) Setting General Functions 11 1 SETTING ITEMS (USER) 3 Press [ON] to enable the reversed displa y , or [OFF] to disable the reversed display . When you select [ON ], the touch panel is d isplayed in the Reversed Display mode.[...]

1 SETTING ITEMS (USER) 12 Setting General Functions  Adjusting the display contrast This function all ows you to adjust the touch panel contrast. 1 Press [GENERAL] in the USER menu. The GENERAL menu is displayed. T o display the USER menu, see the follow ing page:  P .8 “Entering User Menu” 2 Press [DISPLA Y SETTING]. The DISPLA Y SETTING[...]

1.SETTING ITEMS (USER) Setting General Functions 13 1 SETTING ITEMS (USER)  Setting the calibrations This function automati cally calibrates t he col or gradation of the machine. Y ou can use this function when the shading and hue cannot be reproduced accurately because of the following reasons: y For color models: When the shading of the image [...]

1 SETTING ITEMS (USER) 14 Setting General Functions 3 Press [CALIBRA TION]. The CALIBRA TION me nu is displayed. 4 Refer to S tep 1 in the following operations. T o perform copy calibration , see the following page:  P .95 “Setting the co py calibration” T o perform print cali bration, see the following page:  P .97 “Setting the p rint [...]

1.SETTING ITEMS (USER) Setting General Functions 15 1 SETTING ITEMS (USER)  Setting the registration When color misregistration occurs, this fu nction allows you to align the position of each color . This option is available only for the e- STUDIO6550C Series and e-STUDIO4540C Series. The registration se tting in the U SER menu can be conf igure[...]

1 SETTING ITEMS (USER) 16 Setting Copy Functions Setting Copy Functions Y ou can change the initial settings (defaults) for copy jobs. 1 Press [COPY] in the USER menu. The COPY screen is d isplayed. y When you are using the e-STUDIO6550C Seri es or e-STUDIO4 540C Series, see the following page:  P .16 “Setting Copy Functions (e-STUDIO6550C Ser[...]

1.SETTING ITEMS (USER) Setting Copy Functions 17 1 SETTING ITEMS (USER) 2 Press the desired media type button an d press . For the e-STUDIO4540C Series For the e-STUDIO6550C Series For more information about the paper types, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT” . 3 Press the desired mode button for th e ORIGINAL MODE F[...]

1 SETTING ITEMS (USER) 18 Setting Copy Functions 4 Specify the following items as required and pre ss [OK]. ORIGINAL MODE FOR AUTO COLOR — Press the desi red mode button t hat is applied whe n you copy documents in the Auto Color mode. OMIT BLANK P AGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to detect blank page[...]

1.SETTING ITEMS (USER) Setting Copy Functions 19 1 SETTING ITEMS (USER) 2 Press the desired media type button an d press . For e-STUDIO456 Series For e-STUDIO856 Series For more information about the paper type, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT” .[...]

1 SETTING ITEMS (USER) 20 Setting Copy Functions 3 Specify the following items as you require. For e-STUDIO456 Series ORIGINAL MODE — Press the desired mode b utton. OMIT BLANK P AGE ADJUSTMENT — Use and to select the appropriate sensitivity from 7 levels to detect blank pages from the scanned data in a copy job. The higher the level is, the mo[...]

1.SETTING ITEMS (USER) Setting Copy Functions 21 1 SETTING ITEMS (USER) 4 Specify the following item as you require and press [OK]. For e-STUDIO856 Series T AB EXTENSION — This option allo ws you to s et the t ab extensi on of the t ab paper th at are set in the drawe rs or Bypass Feed T ray . This option also allows you to specify the shift marg[...]

1 SETTING ITEMS (USER) 22 Setting Fax Functions Setting Fax Functions Y ou can change the initial settings (defaults) for fax and Internet Fax jobs. If the F AX Unit (optional) is not installed, only five options are availa ble: “RESOLUTION”, “ORIGINAL MODE”, “EXPOSURE”, “PREVIEW SETTING ” and “INITIAL PREVIEW TYPE”. For details[...]

1.SETTING ITEMS (USER) Setting Fax Functions 23 1 SETTING ITEMS (USER) 3 Specify the following items as required and pre ss [OK]. PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you send th em via fax or Internet Fax. Press [OFF] to disable it. INITIAL PREVIEW TYPE — Select [P AGE FIT] or [WIDTH FIT] for [...]

1 SETTING ITEMS (USER) 24 Setting Scan Functions Setting Scan Functions Y ou can change the initial settings (defaults) for scan jobs. For the e-STUDIO456 Seri es or e-STUDIO856 Seri es, [SCAN] in the USER menu is available only when the Scanner Kit (optional) or Printer/Scanner Kit (optio nal) is installed. 1 Press [SCAN] in the USER menu. The SCA[...]

1.SETTING ITEMS (USER) Setting Scan Functions 25 1 SETTING ITEMS (USER) 3 Specify the following items as required and pre ss . PREVIEW SETTING — Press [ON] to enable the Preview fun ction to preview the scans before you save or e-mail them. Press [OFF] to disable it. INITIAL PREVIEW TYPE — Select [P AGE FIT] or [WIDTH FIT] for the preview s cre[...]

1 SETTING ITEMS (USER) 26 Setting Scan Functions 5 Specify the following items as required and pre ss . RESOLUTION — Se lect the corresponding button for the default resoluti on applied when scanning in the Gray Scale mode. EXPOSURE — Press the or button to specify the default exposure fo r gray scale scans manual ly , or press [AUTO] to select[...]

1 SETTING ITEMS (USER) Setting e-Filing Functions 27 Setting e-Filing Functions Y ou can set the image quality type for prin ting colo r documents that have been stored by Scan to e-Filing. This option is available only for the e- STUDIO6550C Series and e-STUDIO4540C Series. 1 Press [E-FILING] in the USER menu. The E-FILING screen is displayed. T o[...]

1 SETTING ITEMS (USER) 28 Printing Lists Printing List s This function allows yo u to print the following lists. y ADDRESS BOOK INFORMA TION Y ou can print ADDRESS BOOK INFORMA TION that sh ows all registered contact s in the equipment. y GROUP NUMBER INFORMA T ION Y ou can print GROUP NUMBER INFORMA TION that shows all registered gro ups and membe[...]

1.SETTING ITEMS (USER) Printing Lists 29 1 SETTING ITEMS (USER) Printing ADDRESS BOOK INFORMA TION 1 Press [ADDRESS BOOK]. The ADDRESS BOOK menu is displayed. 2 Press [ID SORT] to print it as sorted by th e ID number , or [NAME SORT] to print it as sorted by the last name. y When the Department Management feature i s di sable d, ADDRESS BOOK INFORM[...]

1 SETTING ITEMS (USER) 30 Printing Lists Printing GROUP NUMBER INFORMA TION 1 Press [GROUP NUMBERS]. y When the Department Management feature i s di sable d, GROUP NUMBER INFORMA TION is printed. y When the Department Management feature is en abled, th e screen to input the department code is displayed. Enter the department code using the on-screen[...]

1 SETTING ITEMS (USER) Setting Drawer 31 Setting Drawer This function allows yo u to set the paper size and paper type for each drawer . 1 Press [DRA WER] in the USER menu. The DRA WER screen is displayed. T o display the USER menu, see the follow ing page:  P .8 “Entering User Menu” 2 Press the drawer portion in the illustration to highligh[...]

1 SETTING ITEMS (USER) 32 Setting Drawer For the e-STUDIO6550C Series y The selected paper size is displayed in the drawer in the illustration. y If you want to change the paper type from plain paper to another or want to specify the purpose of use of the paper in the drawer , press [P APER TYPE] and proc eed to step 3. y Selecting [AUTO (mm)] or [[...]

1.SETTING ITEMS (USER) Setting Drawer 33 1 SETTING ITEMS (USER) 3 Press the drawer portion in the illustration to highlight th e drawer whose p aper type you want to change, and press the desire d paper type button, and then press [OK] to save the settings. For the e-STUDIO4540C Series Y ou can select either [RECYCLE D P APER], [THICK1], [T HICK2],[...]

1 SETTING ITEMS (USER) 34 Setting Drawer For e-STUDIO856 Series Y ou can select either [THICK1], [THICK 2], or [THICK3] for the paper type. y For details of the p aper types, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT” . y Y ou can select each butto n of the attri bute to restrict th e uses for a specif ic job. For example, i[...]

1 SETTING ITEMS (USER) Managing Address Book 35 Managing Address Book This menu allows you to perform the following operations: y P .35 “Managing contacts in address book” y P .50 “Managing groups in address book”  Managing cont acts in address book The address book is made accessible by pressing [ADDRESS BOOK]. Entries in the addr[...]

1 SETTING ITEMS (USER) 36 Managing Address Book 2 Press the [SINGLE] t ab. 3 Press an undefined button to cre ate a new cont act and press [ENTR Y]. The ADDRESS BOOK REGISTRA TION screen is displayed. If the touch panel does not display an undefi ned contact, press to display the next screen.[...]

1.SETTING ITEMS (USER) Managing Address Book 37 1 SETTING ITEMS (USER) 4 Press each button on the touch p anel to enter the following cont act information. [FIRST NAME] — Press this button to enter the first name of the contact. This name will appear in the address book list on the touch panel. [LAST NAME] — Press this button to enter the last [...]

1 SETTING ITEMS (USER) 38 Managing Address Book y When you press each button (excluding [F AX NO.] and [2ND F AX]), th e on-screen keyboard is displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry . Y ou can also use the digital keys on the control pane l to enter numerals. y When you press [F AX NO.] and [2ND F AX[...]

1.SETTING ITEMS (USER) Managing Address Book 39 1 SETTING ITEMS (USER) Registering cont act s from Log list s Y ou can register information such as remote fax numbers and e-mail addresses in the address book from the Send/ Receive Log screen. The following informatio n can be registered from the Send Log: y Remote fax numbers that were dialed by di[...]

1 SETTING ITEMS (USER) 40 Managing Address Book 4 Enter the cont act information. For the description of each item, see step 4 in the fol lowing operation:  P .35 “Registering contacts from the [USER FUNCTIONS] button” 5 Press [OPTION] to specify the defaul t settings for a fax transmission. y This is availab le only when the F AX Unit (opti[...]

1.SETTING ITEMS (USER) Managing Address Book 41 1 SETTING ITEMS (USER)  Editing contact s Y ou can edit existi ng contacts in the address book. 1 Press [ADDRESS] in the USER menu. The ADDRESS BOOK screen is displayed. T o display the USER menu, see the follow ing page:  P .8 “Entering User Menu” 2 Press the [SINGLE] t ab. 3 Press the cont[...]

1 SETTING ITEMS (USER) 42 Managing Address Book 4 Press each button on the touch p anel to edit the cont act information. For the description of each item, see step 4 in the fol lowing operation:  P .35 “Registering contacts from the [USER FUNCTIONS] button” 5 Press [OPTION] to specify the defaul t settings for a fax transmission. y This is [...]

1.SETTING ITEMS (USER) Managing Address Book 43 1 SETTING ITEMS (USER)  Deleting cont acts Y ou can delete existing contacts in the address book. 1 Press [ADDRESS] in the USER menu. The ADDRESS BOOK screen is displayed. T o display the USER menu, see the follow ing page:  P .8 “Entering User Menu” 2 Press the [SINGLE] t ab. 3 Press the co[...]

1 SETTING ITEMS (USER) 44 Managing Address Book 4 Press [YES] to delete the cont act. The selected contact is deleted. Press [NO] to cancel the deleti on.[...]

1.SETTING ITEMS (USER) Managing Address Book 45 1 SETTING ITEMS (USER)  Searching for cont acts The following two methods can be used to search the address book for contacts. They are useful to find the contact that you want to edit.  P .45 “Searching for contacts by ID number”  P .46 “Searching for contacts by entering a search stri[...]

1 SETTING ITEMS (USER) 46 Managing Address Book 4 Enter the ID Number using the digit al keys and press [OK]. 5 The touch p anel displays the found cont act. Press the contact and press [EDIT] to edit the cont act information, or press [DELETE] to delete the cont act. For instructions on editing the contact, see the following page:  P .41 “Edi[...]

1.SETTING ITEMS (USER) Managing Address Book 47 1 SETTING ITEMS (USER) 2 Press the [SINGLE] t ab. 3 Press [SEARCH]. The ADDRESS SEARCH screen is displayed. 4 Press the corresponding button(s) for the desired search category . y When you press each button (excluding [F AX NO.]), the on-screen keyboard will be disp layed. y When you press [F AX NO.],[...]

1 SETTING ITEMS (USER) 48 Managing Address Book 5 Enter the search string and press [OK]. y On-screen keyboard Y ou can also use the digital keys on the control panel to enter numerals. y On-screen keyboard for entering the fax number Press [Pause] to enter “-” in [F AX NO.]. Y ou can a lso use t he digital keys on the co ntrol panel to enter f[...]

1.SETTING ITEMS (USER) Managing Address Book 49 1 SETTING ITEMS (USER) 7 The touch p anel displays the found cont acts. Press the desire d cont act and press [OK] to edit the cont act information. For instructions on editing the contact, see the following page:  P .41 “Editing contacts”[...]

1 SETTING ITEMS (USER) 50 Managing Address Book  Managing group s in address book Y ou can create groups tha t contai n multiple cont acts. This enables you to specify groups instead of each recipient separately when operating Scan to E-mail, or fax or Internet Fax transmissi ons. In the address book, you can register up to 200 groups and e ach [...]

1.SETTING ITEMS (USER) Managing Address Book 51 1 SETTING ITEMS (USER) 3 Press an undefined button to cre ate a new group and press [ENTR Y]. The GROUP NO. REGISTRA TION screen is displayed. If the touch panel does not display an undefi ned group, press to display the next screen. 4 Press [GROUP NAME]. The on-screen keyboard is displa yed. 5 Enter [...]

1 SETTING ITEMS (USER) 52 Managing Address Book 6 Press [OK]. The CHECK OF GROUP MEMBER screen is displayed. 7 Select the cont acts that you want to ad d to the group, and then press [OK]. y T o add contacts by selecti ng each contact manually , see the followin g page:  P .56 “Adding or removing contacts” y T o add contacts by searching for[...]

1.SETTING ITEMS (USER) Managing Address Book 53 1 SETTING ITEMS (USER)  Editing group s Y ou can edit the names of group s, or add or remove members in grou ps. 1 Press [ADDRESS] in the USER menu. The ADDRESS BOOK screen is displayed. T o display the USER menu, see the follow ing page:  P .8 “Entering User Menu” 2 Press the [GROUP] t ab. [...]

1 SETTING ITEMS (USER) 54 Managing Address Book 4 Press [GROUP NAME] to edit the group nam e. y The on-screen keyboard is displayed. y If you do not need to edit the group name, proceed to step 6. 5 Enter the group name and press [OK]. Y ou can also use the digital keys on the control panel to enter numerals.[...]

1.SETTING ITEMS (USER) Managing Address Book 55 1 SETTING ITEMS (USER) 6 Press [OK]. The CHECK OF GROUP MEMBER screen is displayed. y If you do not need to change the members in a group, proceed to the next step. y If you need to change the members in a group, see the followin g pages: - Adding or re moving contacts by selecting each contact manual[...]

1 SETTING ITEMS (USER) 56 Managing Address Book Adding or removing cont acts 1 Press cont acts that are not highlighted to add them to the group, or press highlighted cont acts to remove them fro m the group, and then press [OK] to save the group. y T o add/remove both the fa x number and e-mail address of a contact to/from the group, press the con[...]

1.SETTING ITEMS (USER) Managing Address Book 57 1 SETTING ITEMS (USER) 2 Enter the ID Number using the digit al keys and press [OK]. The touch panel displays the found contact. 3 Press the non-highlighted cont act to add it to the group, or press the highlighted cont act to remove it from the group, and then press [OK] to save the gro up. y T o add[...]

1 SETTING ITEMS (USER) 58 Managing Address Book Adding or removing cont act s by searching with a search string 1 Press [SEARCH]. The ADDRESS SEARCH screen is displayed. 2 Press the corresponding button(s) for the desired search category . y When you press each button (excluding [F AX NO.]), the on-screen keyboard will be disp layed. y When you pre[...]

1.SETTING ITEMS (USER) Managing Address Book 59 1 SETTING ITEMS (USER) y On-screen keyboard for entering the fax number Press [Pause] to enter “-” in [F AX NO.]. Y ou can a lso use t he digital keys on the co ntrol panel to enter fax numbers. Contacts that cont ain the search stri ng for the specified items will be found. 4 Specify the search s[...]

1 SETTING ITEMS (USER) 60 Managing Address Book 5 Press the non-highlighted cont act s that you want to add to the group, or press the highlighted cont acts tha t you want to remove from the group, and then press [OK] to save the group. y T o add/remove both the fa x number and e-mail address of a contact to/from the group, press the contact name. [...]

1.SETTING ITEMS (USER) Managing Address Book 61 1 SETTING ITEMS (USER)  Deleting group s Y ou can delete a group from the address book. Though the selected gro up is deleted from the group list, the co ntact s still remain in the [SINGLE] tab. However , if the selected contact is deleted from the single lis t, this is also the case in the [GROUP[...]

1 SETTING ITEMS (USER) 62 Managing Address Book 3 Press the group that you want to delete and press [DELETE]. The message “Delete OK?” is displayed in the A TTENTION screen. If the touch panel does not display the group that yo u want to delete, press to display the next screen. 4 Press [YES] to delete the group. The selected group is deleted. [...]

1.SETTING ITEMS (USER) Managing Address Book 63 1 SETTING ITEMS (USER)  Searching for group s The following two methods can be used to search the address book for groups. This function is useful for finding a group that you want to edit.  P .63 “Searching for groups by ID number”  P .65 “Searching for groups by group name” Searchin[...]

1 SETTING ITEMS (USER) 64 Managing Address Book 4 Enter the ID Number using the digit al keys and press [OK]. The touch panel displays the found group. 5 Press the group and press [EDIT] to edit the group information, or press [DELETE] to delete the group. For instructions on editing groups, see the following page:  P .53 “Editing groups”[...]

1.SETTING ITEMS (USER) Managing Address Book 65 1 SETTING ITEMS (USER) Searching for group s by group name 1 Press [ADDRESS] in the USER menu. The ADDRESS BOOK screen is displayed. T o display the USER menu, see the follow ing page:  P .8 “Entering User Menu” 2 Press the [GROUP] t ab. The group list is displayed. 3 Press [SEARCH]. The GROUP [...]

1 SETTING ITEMS (USER) 66 Managing Address Book 4 Press [GROUP NAME] to specify the s earch string. The on-screen keyboard is displa yed. 5 Enter the search string and press [OK]. Y ou can also use the digital keys on the control panel to enter numerals. Groups that contain the search string in the [GROUP NAME] box will be found.[...]

1.SETTING ITEMS (USER) Managing Address Book 67 1 SETTING ITEMS (USER) 6 Press [SEARCH]. The touch panel displays the found groups. 7 Press the desired group and press [OK] to ed it the group information. For instructions on editing groups, see the following page:  P .53 “Editing groups”[...]

1 SETTING ITEMS (USER) 68 Managing Address Book  Confirming the members of a group Y ou can confirm the contacts t hat are registered in a group. 1 Press [ADDRESS] in the USER menu. The ADDRESS BOOK screen is displayed. T o display the USER menu, see the follow ing page:  P .8 “Entering User Menu” 2 Press the [GROUP] t ab. The group list [...]

1.SETTING ITEMS (USER) Managing Address Book 69 1 SETTING ITEMS (USER) 3 Press [CONTENTS] of the group whose members you want to confirm. The contacts registered in the group are displayed. In the CONTENTS screen, yo u will see all the fax nu mbers listed first, and then all the e-mail addresses.[...]

1 SETTING ITEMS (USER) 70 Checking E-mail Checking E-mail This function all ows you to check for new e -mails (Internet Faxes) on the POP3 server . It is necessary to configure the POP3 server using T opAcce ss to perform this function. For instructions on how to configure the POP3 server , refer to the TopAccess Guide “Chapter 8: [Administration[...]

1 SETTING ITEMS (USER) Setting BIP Printing 71 Setting BIP Printing [Bluetooth PRINTING] is available only when th e Bluetooth Module (optional) is inst alled. For instructions on how to set BIP printing, refer t o the GN-2010/GN-20 20 Operator’s Manual fo r Bluetooth Modu le “Chapter 1: SETTING UP BLUETOOTH” .[...]

1 SETTING ITEMS (USER) 72 Change User Password Change User Password When the MFP Local Authentication feature is used, this fu nction all ows each user to change his or her authenticati on password that has been entered in the authenticati on screen. 1 Press [CHANGE USER P ASSWORD] in the USER menu. The CHANGE USER P ASSWORD screen is displayed. y [...]

2. SETTING ITEMS (ADMIN) Entering Admin Menu .......................................................... .................................................. 75 Setting General Functions.................... ................................................................................. 7 7 Setting the device information ...... .............. .......[...]

Setting Security Functions ............................................ ..................................................... 177 Managing certificates ...... .............. .............. .............. ................ .......................... .............. .. .............. ............... .. 177 Setting secure PDF .............. ...... .....[...]

2 SETTING ITEMS (ADMIN) Entering Admin Menu 75 Entering Admin Menu Follow the steps below to enter the AD MIN menu in the USER FUNCTIONS screen. 1 Press the [USER FUNCTIONS] button on the contro l p anel to enter the USER FUNCTIONS menu. 2 Press the [ADMIN] t ab. y When the User Manageme nt feature is disabled , you must enter the administrator pas[...]

2 SETTING ITEMS (ADMIN) 76 Entering Admin Menu 5 Continue the administrative operation that you require.  P .77 “Setting General Functions”  P .134 “Setting Network Functions”  P .166 “Setting Copy Functions”  P .169 “Setting Fax Functions”  P .171 “Setting File Functions”  P .172 “Setting E-mail Functions”[...]

2 SETTING ITEMS (ADMIN) Setting General Functions 77 Setting General Functions This menu allows you to perform the following operations:  Setting the device information Y ou can set the device information o f this equipment. Thes e items appear in the Device page of T opAccess, a web-based device management u tility . 1 Press [GENERAL] in the AD[...]

2 SETTING ITEMS (ADMIN) 78 Setting General Functions 2 Press [DEVICE INFORMA TION]. For e-STUDIO6550C Serie s, e-STUDIO4540C Series For e-STUDIO456 Series For e-STUDIO856 Series The DEVICE INFORMA TION screen is displ ayed.[...]

2.SETTING ITEMS (ADMIN) Setting General Functions 79 2 SETTING ITEMS (ADMIN) 3 Specify the following items as required and pre ss [OK]. [LOCA TION] — Press this button to enter the location of thi s equipment. [SERVICE PHONE NUMBER] — Press this button to enter the service call number . [CONT ACT INFORMA TION] — Press this button to enter the[...]

2 SETTING ITEMS (ADMIN) 80 Setting General Functions  Setting the notification Y ou can set the notification mail to sen d a notification me ssag e when specified events occur on the equipment, such as toner empty , paper empty , and serviceman call. Y ou can specify up to three e-mail addresses for the destination of the notificat ion me ssage.[...]

2.SETTING ITEMS (ADMIN) Setting General Functions 81 2 SETTING ITEMS (ADMIN) 3 Press [E-MAIL]. The on-screen keyboard is displa yed. 4 Enter the e-mail address and press [OK]. y Y ou can specify up to three e -mail addresses to which notificatio n messages will be sent, as required. When you enable notificati on, you must enter at least one e-mail [...]

2 SETTING ITEMS (ADMIN) 82 Setting General Functions  Changing the administra tor p assword and resetti ng the service password This menu allows yo u to change the admini strator password. It also allows you to res et the service password in case the service technician who i s in charge of this eq uipment forgets it. 1 Press [GENERAL] in the ADM[...]

2.SETTING ITEMS (ADMIN) Setting General Functions 83 2 SETTING ITEMS (ADMIN) Changing the administrator p assword 1 Press [ADMIN P ASSWORD]. The screen for changing the administrator password is displayed. 2 Press [OLD P ASSWORD]. The on-screen keyboard is displa yed. 3 Enter the current administrator p assword and press [OK]. The input password ap[...]

2 SETTING ITEMS (ADMIN) 84 Setting General Functions 4 Set new p assword and complete the setting. 1) Press [NEW P ASSWORD] to enter new password. 2) Press [RETYPE NEW P ASSWORD] to enter the new p assword again. 3) Press [OK]. When you press [NEW P ASSWORD] and [RETYPE NEW P A SSWORD], the on-screen keyboard is displayed. Enter the value using the[...]

2.SETTING ITEMS (ADMIN) Setting General Functions 85 2 SETTING ITEMS (ADMIN)  Setting the date and time The clock built in to this equipment can be set by ente ring the date and time using the digital keys. When the time settings of the equipment are adjusted using the SNTP se rvice, th is cann ot be done manuall y for the date and ti me. Y ou c[...]

2 SETTING ITEMS (ADMIN) 86 Setting General Functions Changing the date and time 1 Press [DA TE/TIME]. The DA TE /TIME screen is displayed. 2 Highlight the section that you wan t to edit using the arrow buttons, enter the number using the digit al keys, and press [OK]. Y ou will be returned to the CLOCK menu. When you change either “YEAR”, “MO[...]

2.SETTING ITEMS (ADMIN) Setting General Functions 87 2 SETTING ITEMS (ADMIN) Changing the date format 1 Press [DA TE FORMA T]. The DA TE FORMA T screen is displaye d. 2 Press the desired date format button. Y ou will be returned to the CLOCK menu.[...]

2 SETTING ITEMS (ADMIN) 88 Setting General Functions  Setting the energy saver modes The following energy sa ver modes are available in this menu. y Weekly timer Using the built-in weekly time r , you can have the equipment auto matically turned ON and OFF at specified times. Fo r instance, you can set the ti mer for the starting time and closin[...]

2.SETTING ITEMS (ADMIN) Setting General Functions 89 2 SETTING ITEMS (ADMIN) 2 Press [ENERGY SA VER]. The ENERGY SA VER menu is displayed. 3 Continue the operation that you req uire.  P .89 “Setting the weekly timer”  P .91 “Setting th e Auto Power Save mode”  P .91 “Setting the Sleep or Super Sleep mode” Setting the weekly tim[...]

2 SETTING ITEMS (ADMIN) 90 Setting General Functions 2 Check the settings on the display . If co rrections are required, press [CHANGE]. If no corrections are required, press [OK] and complete the opera tion. 3 Make settings for the weekly timer . 1) Press the desi red day of the w eek button. 2) Press [ON] to ente r the time the device wake s up f[...]

2.SETTING ITEMS (ADMIN) Setting General Functions 91 2 SETTING ITEMS (ADMIN) Setting the Auto Power Save mode 1 Press [AUTO POWER SA VE]. The AUTO POWER SA VE screen is displayed. 2 Press the desired period of time (in minutes ) that this equipment should wait before the Auto Power Save mode is activated. The Auto Power Save mode setting is complet[...]

2 SETTING ITEMS (ADMIN) 92 Setting General Functions 2 Specify the following items as required and comple te the setting. 1) Press the desi red period of time (in minutes) that this equipment should wait before the Sleep or Super Sleep mode is activated. 2) Select whether this eq uipment enters the Sleep mode or the Super Sleep mode when a specifie[...]

2.SETTING ITEMS (ADMIN) Setting General Functions 93 2 SETTING ITEMS (ADMIN)  Setting the calibration and registration display level Y ou can set whether this equipment will use th e calibration and registration settings that a re operated by a user or admini strator . Each button ([CALIBRA TION], [REGISTRA TION]) appears unde r the USER menu or[...]

2 SETTING ITEMS (ADMIN) 94 Setting General Functions  Setting the calibration This function automati cally calibrates t he col or gradation of the machine. Y ou can use this function when the shading and hue cannot be reproduced accurately because of the following reasons: y For color models: When the shading of the image is n ot approp riate, o[...]

2.SETTING ITEMS (ADMIN) Setting General Functions 95 2 SETTING ITEMS (ADMIN) 3 Press [CALIBRA TION]. The CALIBRA TION me nu is displayed. 4 Continue the operation that you req uire.  P .95 “Setting the co py calibration”  P .97 “Setting the p rint calibration” y For the e-STUDIO6550C Series, [600dpi PRINT] and [1200dpi PRINT] are prov[...]

2 SETTING ITEMS (ADMIN) 96 Setting General Functions 2 Press [DEF AUL T] to set the default calibration setting, or [CALIBRA TION] to adjust the calibration setting. y When you press [DEF AUL T], the system maintains the default cali bration setting and retu rns to the previous screen. y When you press [CALIBRA TION ], a chart is printed out and th[...]

2.SETTING ITEMS (ADMIN) Setting General Functions 97 2 SETTING ITEMS (ADMIN) Setting the print calibration 1 Press the following buttons as required. For the e-STUDIO4540C Series Press [PRINT]. For the e-STUDIO6550C Series Press either of the follo wing buttons. y [600dpi PRINT] Press this button to calibrate for the 600 dpi print jobs. y [1200dpi [...]

2 SETTING ITEMS (ADMIN) 98 Setting General Functions 3 Place the printed chart face down on the glass , so that the two black rect angular marks are placed on the lef t side. 4 Press the [ST ART] button on the control p anel. The calibration begins. Do no t operate the equipment until the me ssage “Scanning and calib rating” disappears. If the [...]

2.SETTING ITEMS (ADMIN) Setting General Functions 99 2 SETTING ITEMS (ADMIN)  Setting the registration When color misregistration occurs, this fu nction allows you to align the position of each color . This option is available for the e-STUDIO6550C Serie s and e-STUDIO4540C Series. The registration setting in the ADMIN menu can be perfor med onl[...]

2 SETTING ITEMS (ADMIN) 100 Setting General Functi ons  Setting the option This function allows yo u to select whether hole punchi ng on sheets of tab p aper is enab led. This option is available only for the e-STUDIO856 Seri es with the Hole Punch Unit (optional) installed. 1 Press [GENERAL] in the Admin menu (1/2). The GENERAL menu is displaye[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 101 2 SETTING ITEMS (ADMIN)  Setting the drawer set pop-up and p a per misfeed recovery pop-up Y ou can set whethe r or not to display a message to ask users to change the paper size setting every time you open and close the drawer , or to continue cop ying or printing after clearing a paper mi[...]

2 SETTING ITEMS (ADMIN) 102 Setting General Functi ons  Setting the st atus message This function allows the equipment to display the status mess age at the bottom of the touch panel to notify you of th e occurrence of specified events, such as when paper has run out and toner is low . 1 Press [GENERAL] in the Admin menu (1/2). The GENERAL menu [...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 103 2 SETTING ITEMS (ADMIN) 3 Press [ON] or [OFF] for each st atus message and press [OK]. TONER NEAR EMPTY MESSAGE — When you select [ON], this message will be disp layed at the lower left of the screen when toner is low in each toner cartridge. P APER EMPTY MESSAGE — When you select [ON], ?[...]

2 SETTING ITEMS (ADMIN) 104 Setting General Functi ons 2 Press [AUTO CLEAR]. The AUTO CLEAR screen is displayed. 3 Press the button that indicates the des ired time in seconds. y The Auto Clear function has been set to the selected time. y If you want to disable the Auto Clear functi on, press [NO LIMIT]. When [NO LIMIT] is selected, th e screen wi[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 105 2 SETTING ITEMS (ADMIN)  Managing the option licenses This menu allows you to view product information, such as the licen se ID for certain options. It also allows you to install these options on the equipment if necessary . For inst allation, be s ure to follow the service te chnician’s [...]

2 SETTING ITEMS (ADMIN) 106 Setting General Functi ons 3 Continue the operation that you req uire.  P .106 “Viewing product information”  P .107 “Installing the option” For installation, be sure to follow the service technician’s instructions. Vie wing product information 1 Select the option for which you want to confirm product i n[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 107 2 SETTING ITEMS (ADMIN) Inst alling the option 1 Press [INST ALL]. The LICENSE INST ALLA TION screen is displ ayed. 2 Connect your USB storage devic e to the USB port on the equipment. The SELECT A FILE screen is displayed. For the location of the USB port on the equipment, refer to the Quick [...]

2 SETTING ITEMS (ADMIN) 108 Setting General Functi ons 4 Press [YES]. The installation begins. Do not disconnect the USB storage device until the data transfer is complete. Remo ving the device while data are being transferre d could destroy them or cause a malfunction of the equipment. 5 When the inst allation is complete, press [OK]. The option w[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 109 2 SETTING ITEMS (ADMIN)  Adding or removing the display languages This menu allows you to add new lang uages to be used on the touch panel, and also to remove those you no lon ger need. In this menu, you can also change the default lan guage used on the touch panel to a different on e. y Th[...]

2 SETTING ITEMS (ADMIN) 110 Setting General Functi ons 3 Press [LANGUAGES]. The LANGUAGES screen is displayed. 4 Continue the operation that you req uire.  P .1 10 “Adding the lang uage”  P .1 12 “Removing the lang uage”  P .1 13 “Setting the defaul t language” When adding a language, store the desired lang uage pack in the roo[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 111 2 SETTING ITEMS (ADMIN) 2 Connect your USB storage device in which the language p ack is stored to the USB port on the equipment, and [OK]. The SELECT A FILE screen is displayed. For the location of the USB port on the equipment, refer to the Quick St art Guide “Chapter 1: PREP ARA TIONS” [...]

2 SETTING ITEMS (ADMIN) 112 Setting General Functi ons 5 When the inst allation is complete, press [OK]. Y ou will be returned to the GENERAL menu (2/2). If the installation fails, the message “Installation Failed.” will be displayed in the CAUTION screen. In this case , press [CLOSE], and perform the installation again. 6 Disconnect the USB st[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 113 2 SETTING ITEMS (ADMIN) Setting the default language 1 Select the language to be used as the def ault, and press [SET DEF AUL T]. The mark is displayed beside the selected de fault language. 2 Press [OK]. The setting is completed, and you will be re turned to the previous screen.[...]

2 SETTING ITEMS (ADMIN) 114 Setting General Functi ons  Up dating your system This menu allows you to update the system of the equi p ment by installing the u pdating configuration files. y T o obtain the updati ng configuration file s, contact your service techn ician. y Before performi ng the operation, store t he updating confi guration files[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 115 2 SETTING ITEMS (ADMIN) 4 Press [INST ALL]. A message appears prompting you to insert the USB media. 5 Connect your USB storage device in which the files for up dating the system are stored to the USB port on the equipment, and [OK]. The USB LIST screen is displayed. For the location of the US[...]

2 SETTING ITEMS (ADMIN) 116 Setting General Functi ons 7 Select the file that you want to inst all, and press [INST ALL]. The installation confirmati on screen is displayed. 8 Press [YES]. The installation begins. y Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data are being transferred cou[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 117 2 SETTING ITEMS (ADMIN)  Creating or inst alling cloning files This menu allows you to create duplicate files of the settin g data and user data by using the cloning function. These files can also be installed on other equipment of the same e-STUDI O serie s. It is convenient to apply the s[...]

2 SETTING ITEMS (ADMIN) 118 Setting General Functi ons 3 Press [CLONING]. The CLONING screen i s displayed. 4 Continue the operation that you req uire.  P .1 18 “In stalling the cloning data”  P .122 “Creating cloning files” When installing the cloning data, store the corresponding fi les in the root directory of your USB storage devi[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 119 2 SETTING ITEMS (ADMIN) 2 Connect your USB storage device in which the cloning files are stored to the USB port on the equipment, and press [OK]. The SELECT A FILE screen is displayed. For the location of the USB port on the equipment, refer to the Quick St art Guide “Chapter 1: PREP ARA TIO[...]

2 SETTING ITEMS (ADMIN) 120 Setting General Functi ons 5 Press [P ASSWORD]. The on-screen keyboard is displa yed. 6 Enter the p assword and press [OK]. Y ou will be returned to the P ASSWORD REQU EST screen. The input password appears as asterisks (*). Y ou can also use the digital keys on the control panel to enter numerals. 7 Press [OK]. The inst[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 121 2 SETTING ITEMS (ADMIN) 8 Press [YES]. The installation begins. Do not disconnect the USB storage device until the data transfer is complete. Remo ving the device while data are being transferre d could destroy them or cause a malfunction of the equipment. 9 When the inst allation is complete,[...]

2 SETTING ITEMS (ADMIN) 122 Setting General Functi ons Creating cloning files 1 Press [CREA TE CLONE FILE]. The CREA TE CLONE FILE screen is disp layed. 2 Connect your USB storage devic e, and select the data that you want to duplicate, and then press [SA VE]. The SA VE AS screen is displayed. y For the location of the USB port on the equipment, re[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 123 2 SETTING ITEMS (ADMIN) 3 Enter the file name, and set the p assword, and then save the file. 1) Press [File Name] to en ter the file name. Up to 128 alphanumeric characters can be entered for the file name. 2) Press [P ASSWORD] to ente r a password. 3) Press [RETYPE P ASSWORD] to enter the pa[...]

2 SETTING ITEMS (ADMIN) 124 Setting General Functi ons  Setting the p anel calibration When the buttons on the touch panel are hardl y to be pressed, this function allo ws you to adjust the positio n of each button. 1 Press [GENERAL] in the ADMIN menu (1/2). The GENERAL menu (1/2) is displayed. T o display the ADMIN menu, see the following page:[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 125 2 SETTING ITEMS (ADMIN) 4 T ouch the center of the + mark with a stylus, referring to the mess age displayed on the touch p anel. The panel calibration operation screen (2) is displayed. 5 T ouch the center of the + mark with a stylus, referring to the mess age displayed on the touch p anel. T[...]

2 SETTING ITEMS (ADMIN) 126 Setting General Functi ons 7 T ouch the center of the + mark with a stylus, referring to the mess age displayed on the touch p anel. When the panel calibration o peration is comple ted, th e GENERAL menu (2/2) will be displayed. While the panel calibrati on operation is being performed, no other operations on the touch p[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 127 2 SETTING ITEMS (ADMIN)  Exporting logs This menu allows you to export logs for each operatio n (PRINT/SEND/RECEIVE/SCAN ) into your USB storage device, which are displayed in the Job S tatus Log List screen. 1 Press [GENERAL] in the ADMIN menu (1/2). The GENERAL menu (1/2) is displayed. T [...]

2 SETTING ITEMS (ADMIN) 128 Setting General Functi ons 5 Begin exporting the lo g dat a. 1) Select whether the data are export ed to CSV format or XM L format. 2) Select the log type to be exported. 3) Press [SA VE] to begin exportin g. Y ou can choose only one log type in one operation. Do not disconnect the USB storage device until the data trans[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 129 2 SETTING ITEMS (ADMIN)  Job skip This menu allows you to select whether to enable or disable the Jo b Skip fun ction. When this function is enabled, a job fails due to lack of paper or such is automat ically skipped and the next job is processed. For instructions on h ow to resolve the cau[...]

2 SETTING ITEMS (ADMIN) 130 Setting General Functi ons 4 Press [ON] to enable the Job Sk ip function, and press [OK] to complete the setting. When disabling the Job Skip functions, press [OFF] then [OK] to complete the setting.[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 131 2 SETTING ITEMS (ADMIN)  Changing the keyboard layout This menu allows you to change the layout of the on-screen keyboard to a different one. 1 Press [GENERAL] in the ADMIN menu (1/2). The GENERAL menu (1/2) is displayed. T o display the ADMIN menu, see the following page:  P .75 “Ente[...]

2 SETTING ITEMS (ADMIN) 132 Setting General Functi ons 4 Select the desired keyboard layout, and press [OK]. y Y ou will be returned to the GENERAL menu (2/2). y The keyboard la yout is changed a s follows: - when [QWERTY] has been selected. - when [QWERTZ] has been selected. - when [AZERTY] has been selected.[...]

2.SETTING ITEMS (ADMIN) Setting Gene ral Functio ns 133 2 SETTING ITEMS (ADMIN)  USB keyboard Connecting a commercially available USB keyboard to the USB port on th e equipment allows you to enter charac ter strings and fax numbers (except [Caps Lock]) from the USB keyboard instead of the on-screen keyboard. When using a USB keyboard, be sure th[...]

2 SETTING ITEMS (ADMIN) 134 Setting Network Functions Setting Network Functions This menu allows you to perform the following operations: In the network settings, it is necessary to press [APPL Y NOW] after you change the settings. After [APPL Y NOW] is pressed, “NETWORK INITIALIZING” is di sp layed at the lower l eft of the screen in a few sec[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 135 2 SETTING ITEMS (ADMIN) 1 Press [NETWORK] in the ADMIN menu (1/2). The NETWORK menu is displayed. T o display the ADMIN menu, see the following page:  P .75 “Entering Admin Menu” 2 Press [IPv4]. The IPv4 screen is displayed. 3 Continue the operation that you req uire.  P .136 “Settin[...]

2 SETTING ITEMS (ADMIN) 136 Setting Network Functions Setting the TCP/IP for auto-IP and DHCP server 1 Press [DYNAMIC] in the ADDRESS MODE option and press [OK]. Y ou will be returned to the NETWORK menu. 2 Continue to another network setting if require d, then press [APPL Y NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the scr[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 137 2 SETTING ITEMS (ADMIN) 2 Continue to another network setting if require d, then press [APPL Y NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the chang es. This message disappears after it i[...]

2 SETTING ITEMS (ADMIN) 138 Setting Network Functions 3 Continue to another network setting if require d, then press [APPL Y NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the chang es. This message disappears after it is finished.[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 139 2 SETTING ITEMS (ADMIN)  Setting the IPv6 protocol Y ou can set the IPv6 protocol on this equipment. This IPv6 menu allows you to enable or disable the IPv6 prot oc ol used on this equipment. In this menu, you can also set IPv6 configurations, such as the IPv6 address, by selecting th e addre[...]

2 SETTING ITEMS (ADMIN) 140 Setting Network Functions 2 Press [IPv6]. The IPv6 screen is displayed. 3 Specify the following items as required and pre ss . IPv6 PROTOCOL — Press [ENABLE] to enable the IPv6 protocol, or [DISABLE] to disable the IPV6 protocol. LLMNR — Press [ENABLE] to enable the LLMNR (Linklocal Multicast Name R esolution) protoc[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 141 2 SETTING ITEMS (ADMIN) 4 Specify the following items as required and pre ss . ENABLE DHCP (OPTIONS) — Select whether or not the optional in formation (IPv6 add ress for the DNS server , etc.), except the IPv6 address for this equipment, whic h is issued from the DHCPv6 server, is used on this[...]

2 SETTING ITEMS (ADMIN) 142 Setting Network Functions Setting the IPv6 protocol automatical ly (in a st ateless network environment) 1 Press [NETWORK] in the ADMIN menu (1/2). The NETWORK menu is displayed. T o display the ADMIN menu, see the following page:  P .75 “Entering Admin Menu” 2 Press [IPv6]. The IPv6 screen is displayed. 3 Specify[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 143 2 SETTING ITEMS (ADMIN) 4 Specify the following items as required and pre ss . ENABLE DHCP (IP Address) — Press [ENABLE] to use the IPv6 address issued from the DHCPv6 server in a stateless network environment, or [DISABLE] not to use it. ENABLE DHCP (OPTIONS) — Press [ENABLE] to use the op [...]

2 SETTING ITEMS (ADMIN) 144 Setting Network Functions 6 Confirm the settings and press [OK]. Y ou will be returned to the NETWORK menu. IPv6 address obtained from the DHCPv6 server is displayed. 7 Continue to another network setting if require d, then press [APPL Y NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and th[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 145 2 SETTING ITEMS (ADMIN) Setting the IPv6 protocol automatical ly (in a st ateful network environment) 1 Press [NETWORK] in the ADMIN menu (1/2). The NETWORK menu is displayed. T o display the ADMIN menu, see the following page:  P .75 “Entering Admin Menu” 2 Press [IPv6]. The IPv6 screen [...]

2 SETTING ITEMS (ADMIN) 146 Setting Network Functions 4 Specify the following items as required and pre ss . ENABLE DHCP (IP Address) — Select whethe r or not the IPv6 address issued by the DHCPv6 server is used for this equipment. Press [ENABLE] to use the address, or [DISABLE] not to use it. ENABLE DHCP (OPTIONS) — Select whether or not the o[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 147 2 SETTING ITEMS (ADMIN) 6 Continue to another network setting if require d, then press [APPL Y NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the chang es. This message disappears after it i[...]

2 SETTING ITEMS (ADMIN) 148 Setting Network Functions  Setting the IPX/SPX protocol Y ou can set the IPX/SPX protocol on this equipment. The I PX/SPX protocol is usually us ed to communicate with the NetW are file server th rough the network. 1 Press [NETWORK] in the ADMIN menu (1/2). The NETWORK menu is displayed. T o display the ADMIN menu, se[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 149 2 SETTING ITEMS (ADMIN) 4 Continue to another network setting if require d, then press [APPL Y NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the chang es. This message disappears after it i[...]

2 SETTING ITEMS (ADMIN) 150 Setting Network Functions 3 Specify the following items as required and pre ss [OK]. ENABLE Netware — Press [ENABLE] to use the NetW are protocol, or [DISABL E] not to use it. ENABLE BINDER Y — Press [ENABLE] to enable communicating with the NetWare file server in bindery mode, or [DISABLE] to disable bindery mode. E[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 151 2 SETTING ITEMS (ADMIN)  Setting the SMB protocol When you want to make th is equipment visible in the Window s network, you must enable th e SMB protocol and enter the NetBIOS name and workgroup to specify the device name of this equipment and workgroup where it will be visible. If your netw[...]

2 SETTING ITEMS (ADMIN) 152 Setting Network Functions 3 Specify the following items as required and pre ss [OK]. SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you select [ENABLE], select the function that you want to disable in [RESTRICTION]. RESTRICTION — Select whether the printer/file sharing function is disable[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 153 2 SETTING ITEMS (ADMIN) 4 Continue to another network setting if require d, then press [APPL Y NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the chang es. This message disappears after it i[...]

2 SETTING ITEMS (ADMIN) 154 Setting Network Functions 3 Specify the following items as required and pre ss [OK]. ENABLE APPLET ALK — Press [ENABLE] to enable AppleT alk, or [DISABLE] to disable AppleT alk. [DEVICE NAME] — Press this button to enter the AppleT alk name of this equipment. [DESIRED ZONE] — Press this button to enter the AppleT a[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 155 2 SETTING ITEMS (ADMIN)  Setting the HTTP network service This function all ows you to enable or disabl e the HTTP network server service that provides the web-based u tility on this equipment, such as T o pAccess and the e-Filing web utility . 1 Press [NETWORK] in the ADMIN menu (1/2). The N[...]

2 SETTING ITEMS (ADMIN) 156 Setting Network Functions 3 Specify the following items as required and pre ss [OK]. ENABLE HTTP SER VER — Press [ENABLE] to enable the HTTP network server service, or [DISABLE] to disable the HTTP network server service. This option must be enabled for T opAccess and the e-Filing web utility . ENABLE SSL — Press [EN[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 157 2 SETTING ITEMS (ADMIN)  Setting the Et hernet speed This function all ows you to specify the Ethernet speed. 1 Press [NETWORK] in the ADMIN menu (1/2). The NETWORK menu is displayed. T o display the ADMIN menu, see the following page:  P .75 “Entering Admin Menu” 2 Press [ETHERNET]. T[...]

2 SETTING ITEMS (ADMIN) 158 Setting Network Functions 3 Press the desired Ethernet speed button, then press [OK]. For e-STUDIO6550C Serie s, e-STUDIO4540C Series y When you select a specific Ether net speed, you must select the sa me Ethernet spee d as set in the connected network. If you do not know the Ethe r net speed that must be used, select [[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 159 2 SETTING ITEMS (ADMIN) 4 Continue to another network setting if require d, then press [APPL Y NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the chang es. This message disappears after it i[...]

2 SETTING ITEMS (ADMIN) 160 Setting Network Functions 2 Press [OTHER]. The OTHER screen is displayed. 3 Specify the following items as required and pre ss [OK]. ENABLE LDAP — Press [ENABLE] to enable the LDAP network service, or [DISABLE] to disable it. ENABLE IP FIL TERING — Press [ENABLE] to enable the IP filter ing function, or [DISABLE] to [...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 161 2 SETTING ITEMS (ADMIN)  IPsec (IP security) setting When the IPsec Enabler (optional) is adopte d, the encrypted communication is enabl ed using the IPsec (IP Security Protocol). The following operations are ava ilable in this menu. y Viewing the IPsec policy name currently appl ied y Enabli[...]

2 SETTING ITEMS (ADMIN) 162 Setting Network Functions 3 Specify the following items as required and pre ss [OK]. POLICY NAME — IPsec policy name currently applied is displayed. [ENABLE] — Press this button to enable IPsec commu nication. [DISABLE] — Press this button to disable IPsec communication. [FLUSH CONNECTIONS] — Press this button to[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 163 2 SETTING ITEMS (ADMIN)  Network check T wo functions are available in the N etwork Check menu. Y ou can use the ping functi on to check the connection status between this equipment and the servers on the network. Y ou can also use the tra ceroute funct ion to view a nd check the network pa t[...]

2 SETTING ITEMS (ADMIN) 164 Setting Network Functions 3 Select the server for which you want to check, and press [ping] or [TRACEROUTE]. The check result is displayed. When the ping function is performed, the follow ing screen will be displayed . When the traceroute functi on is perfo rmed, the following scree n will be d isplayed. When the ping/tr[...]

2.SETTING ITEMS (ADMIN) Setting Network Functions 165 2 SETTING ITEMS (ADMIN) There are two wa ys to select th e server you want to check. T o sele ct the desired server from the se rver list displayed on the touch panel: Checkable servers and supported protocols are as follows. - Secondary DNS server (IPv4/IPv6) - Primary DNS server (IPv4/IPv6) - [...]

2 SETTING ITEMS (ADMIN) 166 Setting Copy Functions Setting Copy Functions Y ou can change the system beha vior for the copy o peration, such as the maximu m number of copies, auto 2-side d mode, and the sort mode priority . 1 Press [COPY] in the ADMIN menu (1/2). The COPY screen is d isplayed. T o display the ADMIN menu, see the following page: [...]

2.SETTING ITEMS (ADMIN) Setting Copy Functions 167 2 SETTING ITEMS (ADMIN) 3 Specify the following items as required, and press . AUTOMA TIC CHANGE OF P APER SOURCE — Selecting [ON] for this function allows the equipment to feed the same size of paper from a dif f erent drawer even if the specified drawer from which paper is being fed is empty . [...]

2 SETTING ITEMS (ADMIN) 168 Setting Copy Functions 4 Specify the following items as required, and press [OK]. AUTO EXIT TRA Y CHANGE (CASCADE PRINT) — Selecting [ON] for this functi on allows the equipment to automatically change the output tray and continue printin g when the one specified becomes full. When [OFF] is selected, the equipment w il[...]

2 SETTING ITEMS (ADMIN) Setting Fa x Functions 169 Setting Fax Functions If the F AX U nit and the 2nd L ine for F AX Unit (both units are optional) a re not installed, only the foll owing option is available: “Discard and Reduction Print” option for RX Print. For details on other fax options, refer to the GD-1250/ GD-1260/GD-1270 Op erator ’[...]

2 SETTING ITEMS (ADMIN) 170 Setting Fax Functions 3 Press [ON] or [OFF] for each item as required and press [OK]. The registered items can be confirmed in FUNCTION LIST .  P .253 “FUNCTION LIST (Ad ministrator)”[...]

2 SETTING ITEMS (ADMIN) Setting File Functions 171 Setting File Functions This function all ows you to automa tically del ete files stored by the Scan to File operati on. This function is used to periodically delete stored files in local storage to maintain available hard disk space. 1 Press [FILE] in the ADMIN menu (1/2). The MAINTENANCE screen is[...]

2 SETTING ITEMS (ADMIN) 172 Setting E-mail Functions Setting E-mail Functions This function all ows you to set the following items. For the e-STUDIO456 Series or e-STUDIO8 56 Series, [E-MAIL] is available only when the Scanner Kit (optional) or Printer/Scanner Kit (optional) is installed. y E-mail Message Properties Y ou can configure the following[...]

2.SETTING ITEMS (ADMIN) Setting E-mail Functions 173 2 SETTING ITEMS (ADMIN) 2 Specify the following items as required and pre ss [OK]. [FROM ADDRESS] — Press this button to enter the e-mail address of this equipment. [FROM NAME] — Press this button to enter the identificati on name of this equipment. [SUBJECT] — Press this button to set the [...]

2 SETTING ITEMS (ADMIN) 174 Setting E-mail Functions panel to enter numerals.[...]

2 SETTING ITEMS (ADMIN) Setting Internet Fax Functions 175 Setting Internet Fax Functions This function all ows you to set the following items. For the e-STUDIO456 Series or e-STUDIO856 Series, [INTERNET F AX] is availabl e only when the Scanner Kit (optional) or Printer/Scanner Kit (optional) is installed. y Internet Fax Message Properties Y ou ca[...]

2 SETTING ITEMS (ADMIN) 176 Settin g Internet Fax F unctions 2 Specify the following items as required and pre ss [OK]. [FROM ADDRESS] — Press this button to enter the e-mail address of this equipment. [FROM NAME] — Press this button to enter the identificati on name of this equipment. [BODY] — Press this button to enter the body message. FRA[...]

2 SETTING ITEMS (ADMIN) Setting Security Functions 177 Setting Security Functions This menu allows you to perform the following operations: y P .177 “Managing certificates” y P .185 “Setting secure PDF” y P .187 “Performing the integrity check”  Managing certificates This menu allows you to import device certifica tes an d C[...]

2 SETTING ITEMS (ADMIN) 178 Setting Security Functions 3 Continue the operation that you req uire.  P .178 “Importing the device ce rtificate”  P .181 “Importing the CA certificate”  P .183 “Exporting the device certificate” When importing certificates into the equi pment, store the files that you want to import in the root dir[...]

2.SETTING ITEMS (ADMIN) Setting Security Functions 179 2 SETTING ITEMS (ADMIN) 3 Connect your USB storage device in which the device certificates are stored to the USB port on the equipment, and [OK]. The screen for choosing a file is displayed. For the location of the USB port on the equipment, refer to the Quick St art Guide “Chapter 1: PREP AR[...]

2 SETTING ITEMS (ADMIN) 180 Setting Security Functions 6 Enter the p assword and press [OK]. y The input password appears as asterisks (*). Y ou can also use the digital keys on the control panel to enter numerals. y Y ou will be returned to th e P ASSWORD REQUIRED screen. 7 Press [OK]. Importing the certificate begins. Do not disconnect the USB st[...]

2.SETTING ITEMS (ADMIN) Setting Security Functions 181 2 SETTING ITEMS (ADMIN) Importing the CA certificate 1 Press [IMPORT]. The IMPORT CER TIFICA T E screen is displayed. 2 Press [CA CERTIFICA TE]. The CA CERTIFICA TE screen is displayed. 3 Select the encoding method for the CA certificate. A message appears prompting you to insert the USB media.[...]

2 SETTING ITEMS (ADMIN) 182 Setting Security Functions 4 Connect your USB storage devic e in which the CA certificates are stored to the USB port on the equipment, and [OK]. The screen for choosing a file is displayed. For the location of the USB port on the equipment, refer to the Quick St art Guide “Chapter 1: PREP ARA TIONS” . 5 Select the c[...]

2.SETTING ITEMS (ADMIN) Setting Security Functions 183 2 SETTING ITEMS (ADMIN) Exporting the device certificate The file extension for exporting t he device certificate is PEM (.crt). 1 Press [EXPORT]. A message appears prompting you to insert the USB media. 2 Connect your USB storage devic e to the USB port on the equipment, and press [OK]. The EX[...]

2 SETTING ITEMS (ADMIN) 184 Setting Security Functions 4 When exporting the certificate is complete, pres s [OK]. Y ou will be re turned to the SECURITY screen. 5 Disconnect the USB storage device from the USB port on the equipment.[...]

2.SETTING ITEMS (ADMIN) Setting Security Functions 185 2 SETTING ITEMS (ADMIN)  Setting secure PDF Y ou can configure the default values for the encryption setting that is applied when d ata scanned on this equipment is generated as a secure PDF file. Y ou can also configur e whether or not to use the forced encryp tion mode. This setting is app[...]

2 SETTING ITEMS (ADMIN) 186 Setting Security Functions 3 Specify the following items as required and pre ss [OK]. [USER P ASSWORD] — Press this button to enter a password required to open a secure PDF file. No use r password is initially set. USE AUTHENTICA TION CODE AS P ASSWORD — Press [ENABLE] to u se a user authentication user name for [USE[...]

2.SETTING ITEMS (ADMIN) Setting Security Functions 187 2 SETTING ITEMS (ADMIN)  Performing the integrity check This menu allows yo u to perform the follo wing integrity check op erations. y [MINIMUM] Selecting [MINIMUM] checks the executio n code to run the security function and the data to which the security execution code refers. y [FULL] Sele[...]

2 SETTING ITEMS (ADMIN) 188 Setting Security Functions Checking the minimum required dat a 1 Press [MINIMUM]. The message “Are you sure ?” is di splayed in the CONFIRMA TION scree n. 2 Press [OK]. When the integrity check is comple te, the message “The process was finish ed successfully” will be displaye d in the CONFIRMA TION screen. y It [...]

2.SETTING ITEMS (ADMIN) Setting Security Functions 189 2 SETTING ITEMS (ADMIN) Checking all dat a 1 Press [FULL]. The message “Are you sure ?” is di splayed in the CONFIRMA TION scree n. 2 Press [OK]. When the integrity check is comple te, the message “The process was finish ed successfully” will be displaye d in the CONFIRMA TION screen. y[...]

2 SETTING ITEMS (ADMIN) 190 Setting List/Report Setting List/Report This menu allows you to make required settings for printing the following reports: y T ransmission / Reception Journal There are two types of journals available on this equ ipment. Journals can be printed either automatically or manually . This function allows you to set auto-print[...]

2.SETTING ITEMS (ADMIN) Setting List/Report 191 2 SETTING ITEMS (ADMIN) 3 Continue the operation that you req uire.  P .191 “Setting the transmi ssion / reception journal ”  P .192 “Setting the communication report”  P .194 “Setting the reception list” Setting the transmission / reception journal 1 Press [JOURNAL]. The JOURNAL [...]

2 SETTING ITEMS (ADMIN) 192 Setting List/Report Setting the communication report 1 Press [COMM. REPORT]. The COMM. REPORT screen is displayed. 2 Specify the conditions for each transmission type and press . [OFF] — Press this button to disable printing the communicatio n report. [AL W A YS] — Press this button to print a co mmunicati on report [...]

2.SETTING ITEMS (ADMIN) Setting List/Report 193 2 SETTING ITEMS (ADMIN) 3 Specify the conditions for each transmission type and press [OK]. The RELA Y ORIGINA TION, RELA Y ST A TION and RELA Y DESTINA TION settings are availabl e only when the F AX Unit (optional) i s installed. When you press [AL WA YS] or [ON ERROR] for each transmission type, th[...]

2 SETTING ITEMS (ADMIN) 194 Setting List/Report Setting the reception list 1 Press [RECEPTION LIST]. The RECEPTION LIST screen is displayed. 2 Specify whether the receptio n list will be printed for each transmission and press [OK]. RELA Y ST A TION — Select [ON] to print the reception list when rece iving a relay tran smission from an originator[...]

2 SETTING ITEMS (ADMIN) Printing Lists 195 Printing List s This menu allows you to print NIC CONFIGURA TION P AGE , FUNCTION LIST , PS3 FONT LIST , and PCL FONT LIST . * For examp les of each li st format , see the foll owing page:  P .246 “List Print Format ” 1 Press [LIST/REPORT] in the ADMIN menu (1/2). The LIST/REPORT screen is displayed[...]

2 SETTING ITEMS (ADMIN) 196 Setting Prin ter/e-Filing Functions Setting Printer/e-Filing Functions This menu allows you to make settings for the printer and e-Fi ling functions that will apply to the print jobs or e-Filing j obs . 1 Press [PRINTER/e-FILING] in the ADMIN menu (1/2). The PRINTER/E-FILING screen is displayed. T o display the ADMIN men[...]

2.SETTING ITEMS (ADMIN) Setting Printer/e-Filin g Functions 197 2 SETTING ITEMS (ADMIN) 2 Specify the following items as required and pre ss . AUTOMA TIC CHANGE OF P APER SOURCE — Selecting [ON] for this function allows the equipment to feed the same size of paper from a dif f erent drawer even if the specified drawer from which paper is being fe[...]

2 SETTING ITEMS (ADMIN) 198 Setting Prin ter/e-Filing Functions 3 Specify the following items as required, and press [OK]. AUTO EXIT TRA Y CHANGE (CASCADE PRINT) — Selecting [ON] for this functi on allows the equipment to automatically change an outp ut tray and continue printing when the output tray you specified becomes full. When [OFF] is sele[...]

2 SETTING ITEMS (ADMIN) Wireless Settings and Bluetooth Settings 199 Wireless Settings an d Bluetooth Sett ings There is also [WIRELESS SETTING] in t he ADMIN menu. This button will be avai lable only when the Wireless LAN Module (optional) is installed. For instruc tions on how to operat e [WIRELESS SETTING], refer to the GN-1060 Operator ’ s Ma[...]

2 SETTING ITEMS (ADMIN) 200 Change User Password Change User Password When the MFP Local Authenticatio n feature i s used, administ rators can cha nge the authenti cation password assigned for each user in case i t is forgotten. 1 Press [CHANGE USER P ASSWORD] on the ADMIN menu (1/2). The CHANGE USER P ASSWORD screen is displayed. T o display the A[...]

2 SETTING ITEMS (ADMIN) IEEE 802.1X Authentication Setting 201 IEEE 802.1X Authentication Setting This menu allows you to make settings for IEEE 802. 1X authentication that will apply to wired networks. This equipment supports the foll owi ng authentication methods: y EAP-MD5 y EAP-MSCHAPv2 y EAP-TLS y PEAP The following proto col is available for [...]

2 SETTING ITEMS (ADMIN) 202 IEEE 802.1X Au thentication Setting 2 Specify the following items as required and pre ss [Next]. 802.1X — Press [ENABLE] to enable IEEE802.1X authentication, or [DISABLE] to disable it. [CHECK SETTINGS] — Press this button to confir m the options currently selected. [F ACTOR Y DEF AUL T] — Press this button to rese[...]

2.SETTING ITEMS (ADMIN) IEEE 802.1X Authentication Setting 203 2 SETTING ITEMS (ADMIN)  Setting EAP-MSCHAPv2 1 Select [EAP-MSCHAPv2] and press [Next]. The WIRED 802.1X SET TINGS (EAP-MSCHAPv2) screen is displayed. 2 Specify the following items as required and pre ss [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [P ASS[...]

2 SETTING ITEMS (ADMIN) 204 IEEE 802.1X Au thentication Setting  Setting EAP-MD5 1 Select [EAP-MD5] and press [Next]. The WIRED 802.1X SET TINGS (EAP-MD5) scr een is displayed. 2 Specify the following items as required and pre ss [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [P ASSWORD] — Press this butto n to ente [...]

2.SETTING ITEMS (ADMIN) IEEE 802.1X Authentication Setting 205 2 SETTING ITEMS (ADMIN)  Setting EAP-TLS The CA certificate and user certificate must be in stalled in this equipment befor e the settings for IEEE 802.1X authentication are performed. For instructions on how to in stall the certificates, refer to th e TopAccess Guide “Chapter 8: [[...]

2 SETTING ITEMS (ADMIN) 206 IEEE 802.1X Au thentication Setting 3 Confirm the settings and press [APPL Y NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the chang es. This message disappears after it is finished.[...]

2.SETTING ITEMS (ADMIN) IEEE 802.1X Authentication Setting 207 2 SETTING ITEMS (ADMIN)  Setting PEAP y The CA certificate must be installed in this equipment before the se ttings for IEEE 802.1X authentication are performed. For instructions on how to install the certificate, re fer to the T op Access Guide “Chapter 8: [Administration] T ab Pa[...]

2 SETTING ITEMS (ADMIN) 208 IEEE 802.1X Au thentication Setting 3 Specify the following items as required and pre ss [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [P ASSWORD] — Press this butto n to ente r the au thentication password. [RETYPE P ASSWORD] — Press this button to re-ent er the auth entication password. [...]

2.SETTING ITEMS (ADMIN) IEEE 802.1X Authentication Setting 209 2 SETTING ITEMS (ADMIN)  Setting EAP-TTLS The CA certificate must be installed in this equipment before the settings for IEEE 802.1X authentica tion are performed. For instructions on how to install the certificate, refer to the T opAcces s Guide “Chapter 8: [Administration] T ab P[...]

2 SETTING ITEMS (ADMIN) 210 IEEE 802.1X Au thentication Setting 2 Specify the following items as required and pre ss [Next]. [EAP USER NAME] — Press this button to enter the EAP User Name. [P ASSWORD] — Press this butto n to ente r the au thentication password. [RETYPE P ASSWORD] — Press this button to re-ent er the auth entication password. [...]

2.SETTING ITEMS (ADMIN) IEEE 802.1X Authentication Setting 211 2 SETTING ITEMS (ADMIN) 2 Specify the following items as required and pre ss [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [P ASSWORD] — Press this butto n to ente r the au thentication password. [RETYPE P ASSWORD] — Press this button to re-ent er the aut[...]

2 SETTING ITEMS (ADMIN) 212 IEEE 802.1X Au thentication Setting 2 Specify the following items as required and pre ss [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [P ASSWORD] — Press this butto n to ente r the au thentication password. [RETYPE P ASSWORD] — Press this button to re-ent er the auth entication password. [...]

2.SETTING ITEMS (ADMIN) IEEE 802.1X Authentication Setting 213 2 SETTING ITEMS (ADMIN) 2 Specify the following items as required and pre ss [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [P ASSWORD] — Press this butto n to ente r the au thentication password. [RETYPE P ASSWORD] — Press this button to re-ent er the aut[...]

2 SETTING ITEMS (ADMIN) 214 IEEE 802.1X Au thentication Setting  Error messages The following error messages may be disp layed on the touch panel. Message Cause [802.1X] Auth Server/Switch couldn’t be contacted y The RADIUS server service is stopped. y Configuration for the RADIUS server is not correct. y The IEEE 802.1X switch has problem. [8[...]

2 SETTING ITEMS (ADMIN) Resetting the equipment se ttings back to the factory defaults 215 Resetting the equipment settings back to the factory default s This menu allows you to reset the equipment settings back to the factory defaults, and also clear the user data. The data to be reset by this operation are as fo llows: 1 Press on the ADMIN menu ([...]

2 SETTING ITEMS (ADMIN) 216 Resetting the equipment se ttings back to the factory defaults 2 Press [F ACTOR Y DEF AUL T]. The message asking you to initialize the equipment setti ngs is displayed. 3 Press [OK]. The initialization beg ins. y If you want to back up the setting data and user data be fore initialization, use the cloning function to mak[...]

3. MANAGING COUNTERS (COUNTER MENU) T ot al Counter ................................................... ..................................................... .......... ...... 218 Print Out T ot al Counter ........................................................ ................................................ 221 Dep artment Counter ......... ....[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 218 Total Counter T ot al Counter This menu allows you to display and confirm the following total counters: y Print counter The print counter con tains the following counters: - Copy coun ter — Indicates the number of sheets that have been printed by copy operations. - Fax counter — Indicates the number of [...]

3.MANAGING COUNTERS (COUNTER MENU) Total Counter 219 3 MANAG ING COUNT ERS (COUNTER ME NU) Displaying print counter 1 Press [PRINT COUNTER]. The PRINT COUNTER screen is displayed. 2 Select the function button whose counter you want to check. (Only for the color print models) The displayed items differ between the color print models and the other on[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 220 Total Counter 2 Select the function button whose counter you want to check.[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) Print Out Total Counter 221 Print Out T ot al Counter This menu allows you to print TOT AL COUNTER LIST . 1 Press the [COUNTER] button on the control p anel to enter the COUNTER menu. 2 Press [PRINT OUT TOT AL COUNTER]. y When the Department Management feature i s disabled, TOT AL COUNTER LIST is prin ted. y Wh[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 222 Department Counter Dep artment Counter This menu allows you to display and confirm the following counters for each department: The department counter is available only when this equi pment has been managed usin g the de partment code.  P .229 “Enabling department codes” y Print counter for dep artmen[...]

3.MANAGING COUNTERS (COUNTER MENU) Department Counte r 223 3 MANAG ING COUNT ERS (COUNTER ME NU) 4 Enter the dep artment code and press [OK]. Y ou will be re turned to the DEP ARTMENT CODE screen. 5 Press [OK]. The COUNTER screen is displayed. 6 Continue the operation that you req uire.  P .224 “Displaying print co unt er for department code?[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 224 Department Counter Displaying print counter for dep artment code 1 Press [PRINT COUNTER]. The PRINT COUNTER screen for the spec ified department code is displayed. 2 Select the function button whose counter you want to check. (Only for the color print models) The displayed items differ between the color pri[...]

3.MANAGING COUNTERS (COUNTER MENU) Department Counte r 225 3 MANAG ING COUNT ERS (COUNTER ME NU) 2 Select the function button whose counter you want to check. Displaying fax communications counte r for dep artment code 1 Press [F AX COMMUNICA TION]. The F AX COMMUNICA T ION screen for the sp ecified department code is displayed.[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 226 Managing Department Cod es Managing Dep artment Codes  Logging on as administrator Y ou can audit the copy quantity of copy , print, scan, and fa csimile pages performed by setting a department code. Up to 1000 department codes can be registered. T o manage the department codes, you must know the adminis[...]

3.MANAGING COUNTERS (COUNTER MENU) Managing Department Codes 227 3 MANAG ING COUNT ERS (COUNTER ME NU) 4 Enter the administrator p assword and press [OK]. The DEPT . MANAGEMENT menu is displayed. y If the administrator password has not been change d before, enter the defaul t administrator password “123456”. y The input password appears as aste[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 228 Managing Department Cod es  Printing DEP ARTMENT CODE LIST Y ou can print out the de partment code list and counters for each department code. 1 In the DEPT . MANAGEMENT menu, press [ PRINT OUT DEP ARTMENT CODES]. Printing begins. y For instructions on how to display the screen above, see the following p[...]

3.MANAGING COUNTERS (COUNTER MENU) Managing Department Codes 229 3 MANAG ING COUNT ERS (COUNTER ME NU)  Enabling dep artment codes In the initial setting, the Department M anagement feature is disabl ed. If you want to mana ge the counter separately by department codes, you must enable this feature. When t he Department Managemen t feature is en[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 230 Managing Department Cod es  Registering a new dep artment code This function all ows you to register new department code s. After registering the department code(s), you mu st en able the Department Management function.  P .229 “Enabling department codes” 1 In the DEPT . MANAGEMENT menu, press [ D[...]

3.MANAGING COUNTERS (COUNTER MENU) Managing Department Codes 231 3 MANAG ING COUNT ERS (COUNTER ME NU) 3 Enter the dep artment name, and press [OK]. The REGISTER DEP ARTMENT CODE screen is displayed. Y ou can also use the digital keys on the control panel to enter numerals. 4 Press [NEW CODE]. The on-screen keyboard is displa yed. 5 Enter the dep a[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 232 Managing Department Cod es 6 Press [OK]. The QUOT A screen is displa yed. 7 Set the quot a of this department code as required, and press [OK] to register the new dep artment code. Y ou will be re turned to the DEP ARTMENT CODE screen. QUOT A MANAGEMENT — The quota setting is enabled or disabled b y press[...]

3.MANAGING COUNTERS (COUNTER MENU) Managing Department Codes 233 3 MANAG ING COUNT ERS (COUNTER ME NU)  Editing dep artment codes This function all ows you to edit an existing department code. 1 In the DEPT . MANAGEMENT menu, press [ DEP ARTMENT REGISTRA TION]. The DEP ARTMENT CODE screen i s displayed. For instructions on how to display the scr[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 234 Managing Department Cod es 4 Enter a new dep artment name if necessary , and press [OK]. If you do not nee d to change the dep artment name, press [OK] without changing it. The department code currently set is displa yed in the EDIT DEP ARTMENT CODE screen. Y ou can also use the digital keys on the control [...]

3.MANAGING COUNTERS (COUNTER MENU) Managing Department Codes 235 3 MANAG ING COUNT ERS (COUNTER ME NU) 7 Press [OK]. The QUOT A screen is displa yed. 8 Set the quot a of this department code as required, and press [OK]. For the description of each item, see step 7 in the fol lowing operation:  P .230 “Registering a new department code”[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 236 Managing Department Cod es  Deleting dep artment codes This function allows yo u to delete an existing department code. 1 In the DEPT . MANAGEMENT menu, press [ DEP ARTMENT REGISTRA TION]. The DEP ARTMENT CODE screen i s displayed. For instructions on how to display the screen ab ove, see the following p[...]

3.MANAGING COUNTERS (COUNTER MENU) Managing Department Codes 237 3 MANAG ING COUNT ERS (COUNTER ME NU) 3 Press [YES]. The department code is now deleted. Press [NO] to cancel the deleti on.  Resetting the counter for each dep artment This function all ows you to reset the c ounter for the specified department code. 1 In the DEPT . MANAGEMENT men[...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 238 Managing Department Cod es 2 Press the dep a rtment button whose count er you want to reset and press [RESET COUNTERS]. The message “CLEAR OK?” is displayed in the CONFIRMA TION screen. If the touch panel does not display the department co de whose counter you want to clear , press to display the next s[...]

3.MANAGING COUNTERS (COUNTER MENU) Managing Department Codes 239 3 MANAG ING COUNT ERS (COUNTER ME NU)  Setting output limit ations for all dep artment s This function allows yo u to set the output limitati ons for all departments through a single operation. When you select [ON], output will be disabled for all departments. When you select [OFF][...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 240 Managing Department Cod es  Setting the No Limit Black function “No Limit Black” is the function for allowing users to perform black copying/printing wit hout enterin g a department code. When you want to manage only color outpu ts for each dep a rtment code, enable this function to allow users to pe[...]

3.MANAGING COUNTERS (COUNTER MENU) Managing Department Codes 241 3 MANAG ING COUNT ERS (COUNTER ME NU)  Setting the registered quot a This function all ows you to return the quotas for all departments to the default ones through a single operati on. 1 In the DEPT . MANAGEMENT menu, press [ SET REGISTERED QUOT A]. The message “Are you sure?” [...]

3 MANAG ING COUNT ERS (COUNTER ME NU) 242 Managing Department Cod es  Resetting all dep artment counters This function clears all de partment counters to “0”. This function clears only the department counters. Y ou cannot clear the total counter . 1 In the DEPT . MANAGEMENT menu, press [RESET ALL COUNTERS]. The message “CLEAR OK?” is dis[...]

3.MANAGING COUNTERS (COUNTER MENU) Managing Department Codes 243 3 MANAG ING COUNT ERS (COUNTER ME NU)  Deleting all dep artment codes This function del etes all r egistered department codes. 1 In the DEPT . MANAGEMENT menu, press [ DELETE ALL]. The message “Delete OK?” is displayed in the CONFIRMA TION screen. For instructions on how to dis[...]

[...]

4. APPENDIX List Print Format......................... ..................................................................................... ..... 246 TOT AL COUNTER LIST ............... .............. .............. .............. .............. .............. .............. .......... ..................... ... 246 DEP ARTMENT CODE LI ST .........[...]

4 APPENDIX 246 List Print Format List Print Format  TOT AL COUNTER LIST Output example of TOT AL COU NTER LIST (e-STUDIO4540C Series) TOTAL COUNTER LIST S/N:CME000034 FIN S/N:FIN S/N- TOTAL :9999 2011-05-10 15:18 TOSHIBA e-STUDIO4540C DF TOTAL :9999 PRINT COUNTER TOTAL FULL COLOR COPY 99999 FAX TOTAL 99999 399996 TWIN/MONO COLOR 99999 99999 3999[...]

4.APPENDIX List Print Fo rmat 247 4 APPENDIX  DEP ARTMENT CODE LIST Output example of DEP ARTMENT CO DE LIST (e-STUDIO4540C Series) DEPARTMENT CODE LIST TIME : 2011-05-10 10:53 DEPT NO. PRINT COUNTER FULL COLOR DEPARTMENT D 1 01 QUOTA 999.00 QUOTA 999.00 TWIN/MONO COLOR COPY SMALL 99999 199998 LARGE 99999 199998 199998 399996 TOTAL BLACK FAX COM[...]

4 APPENDIX 248 List Print Format  ADDRESS BOOK INFORMA TION Output example of ADDRESS BOOK INFORMA TION ADDRESS BOOK INFORMATION TIME : 2011-05-10 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NO. NAME QUALITY TX TX TYPE LINE ECM ATT FAX NUMBER/E-MAIL ADDRESS 001 User01 OFF MEMORY OFF 0 00000000001 user01@example.com 00[...]

4.APPENDIX List Print Fo rmat 249 4 APPENDIX  GROUP NUMBER INFORMA TION Output example of GROUP NUMBER INFORMA TION GROUP NUMBER INFORMATION TIME : 2011-05-10 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NO. NAME ADDRESS BOOK 001 Group01 001 007 014 019 001 008 014 019 002 008 015 020 003 009 015 020 004 009 016 005 01[...]

4 APPENDIX 250 List Print Format  FUNCTION LIST (User) Output example of FUNCTION LIST (User) (e-STUDIO4540C Series) For further information about the items print ed in FUNCTION LIST , see the fo llowing page:  P .253 “FUNCTION LIST (Administrator)” GENERAL TOTAL COUNTER : 9999 DRAWER DRAWER 1 : LT DRAWER 2 : A3 DRAWER 3 : A4-R DRAWER 4 :[...]

4.APPENDIX List Print Fo rmat 251 4 APPENDIX  NIC configuration p age Output example of th e NIC Configuration Pag e Unit Serial No The serial No. of this equipment V ersion The system version of this equipment Network Address The MAC address of this equipment Network T opology The n etwork type Connector The connector type Network Mode The netw[...]

4 APPENDIX 252 List Print Format IP Address The IP address of this equipment Subnet Mask The subnet mask of this equipment Default Gateway The default gateway of this equipment Primary DNS Server The primary DNS server address of this equipment DNS Name The DNS name of this equipment Host Name The host name of this equipment Primary WINS Server The[...]

4.APPENDIX List Print Fo rmat 253 4 APPENDIX  FUNCTION LIST (Administrator) Output example of FUNCTION LIST (Administrator) (e-STUDIO4540C Series) The Function List for an administrator shows the setting list fo r all functions. The following table shows all functions that are printed in an administrato r ’s function list, and the “User” c[...]

4 APPENDIX 254 List Print Format AUTO CLEAR Shows the time (in seconds) it takes the touch panel display to clear the previous settings and return to the initial screen. NO ENERGY SA VER - WEEKL Y TIMER Shows the time to enter the energy saver mode (ON time), and the time to exit the energy saver mode (OFF time ) for each day (Sunday to Saturday). [...]

4.APPENDIX List Print Fo rmat 255 4 APPENDIX *1 “DRAWER 3” is printed only whe n Drawer 3 is installe d. *2 “DRAWER 4” is printed only whe n Drawer 4 is installe d. *3 “LARGE CAP ACIT Y FEEDER” is prin ted only whe n the Large Capacit y Feeder is ins talled. *4 “EXTERNAL LARGE C AP ACITY FEEDER” is printed o nly when the Ext ernal L[...]

4 APPENDIX 256 List Print Format *1 Printed onl y for the e-STU DIO6550C Ser ies and e-STU DIO4540C Ser ies. *2 Printed only f or the e-STUD IO456 Series and e-STUDIO856 Se ries. *3 Printed onl y for the e-STU DIO856 Seri es. MAXIMUM COPIES Shows the maximum copies that are allowed to be set. NO AUTO 2-SIDE MODE Shows the default auto 2-sided mode.[...]

4.APPENDIX List Print Fo rmat 257 4 APPENDIX *1 Printed onl y for the e-STU DIO6550C Ser ies and e-STU DIO4540C Ser ies. BLACK - RESOLUTION Shows the resolution for black scans. YES BLACK - ORIGINAL MODE Shows the defaul t original mode for black scans. YES BLACK - EXPOSURE Shows the default exposure setting for black scans. YES BLACK - BACKGROUND [...]

4 APPENDIX 258 List Print Format *1 These are pri nted only when the F AX Unit (optional ) is installed. *2 These are printed only when the F AX Unit (o ptional) an d 2nd Line for F AX Unit (op tional) are installe d. *3 Printed onl y for the e-STU DIO6550C Ser ies and e-STU DIO4540C Ser ies. *1 Printed onl y for the e-STU DIO6550C Ser ies and e-ST[...]

4.APPENDIX List Print Fo rmat 259 4 APPENDIX NUMBER OF RETRY Shows how many ti mes this equipment tries to send an e-mail when it had previously failed. NO RETRY INTERV AL Shows the interv al of an e-mail transmission. NO BCC ADDRESS DISPLA Y Shows whether Bcc addr ess display is enabled or disabled. NO EDITING OF SUBJECT Shows whether the edi ting[...]

4 APPENDIX 260 List Print Format WIRELESS SETTINGS are printed only when the Wireless LAN Module (optio nal) is installed. RECEPTION LIST - LOCAL Shows whether a rec eption list will be printed or not after reserving a document to a mailbox within the equipment. NO RECEPTION LIST - REMOTE Shows whether a reception list will be printed or not after [...]

4.APPENDIX List Print Fo rmat 261 4 APPENDIX BLUETOOTH SETTINGS are printed only when the Blueto oth Module (opti onal) is installed. DA T A ENCRYPTION Shows whether the data encryption is enabled or disabled. NO NETWORK SETTING - GENE RAL PROD UCT - GENERAL Function Description User ETHERNET SPEED DUPLEX MODE Shows the Ethernet speed setting. N O [...]

4 APPENDIX 262 List Print Format IP ADDRESS1 The IP address, prefix length and default gateway which are issued from routers. NO PREFIX LENG TH1 NO DEF AUL T GA TE W A Y1 NO IP ADDRESS2 NO PREFIX LENG TH2 NO DEF AUL T GA TE W A Y2 NO IP ADDRESS3 NO PREFIX LENG TH3 NO DEF AUL T GA TE W A Y3 NO IP ADDRESS4 NO PREFIX LENG TH4 NO DEF AUL T GA TE W A Y4[...]

4.APPENDIX List Print Fo rmat 263 4 APPENDIX NETWORK SETTING - SESSION - LDAP SESSION Function Description U ser ENABLE LDAP Shows whether the LD AP is enabled or disabled. NO A TTR IBUTE 1 Shows the name of the schema corresponding to the LDAP server configuration. NO A TTR IBUTE 2 Shows the name of the schema corresponding to the LDAP server conf[...]

4 APPENDIX 264 List Print Format PRIMARY WINS SER VER Shows the primary WINS server address if it has been set. NO SECONDARY WINS SER VER Shows the secondary WINS server address if it has been set. NO SMB SIGNING OF SMB SERVER Shows the setting of the SMB Signing of SMB Server. NO SMB SIGNING OF SMB CLIENT Shows the setting of the SMB Signing of SM[...]

4.APPENDIX List Print Fo rmat 265 4 APPENDIX SSL PORT NUMBER Shows the SSL port number for the HTTP network service. NO NETWORK SETTING - NETW ORK SERVICE - SMTP CLIENT NETWORK SER VICE Function Description User ENABLE SMTP CLIENT Shows whether the SM TP client is enabled or disabled. NO AUTHENTICA TION Shows whether SMTP authentication is enabled [...]

4 APPENDIX 266 List Print Format SCAN RA TE Shows the scan rate to check the POP3 server for new messages (in minutes). NO PORT NUMBER Shows the port number to be used for accessing the POP3 server . NO ENABLE SSL Shows whether the SSL for the POP3 network service is enabled or disabled. NO SSL PORT NUMBER Shows the SSL port number to be used for a[...]

4.APPENDIX List Print Fo rmat 267 4 APPENDIX ENABLE SNMP V3 TRAP Shows whether the SNMP V3 trap is enabled or disabled. NO ENABLE AUTHENTICA TION TRAP Shows whether the authentication trap is enabled or disabled. NO ENABLE ALERTS TRAP Shows whether the alerts trap is enabled or disabled. NO IP TRAP ADDRESS1 Shows the IP address that has been set fo[...]

4 APPENDIX 268 List Print Format NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT Function Description User ENABLE IPP Shows whether IPP printing is enabled or disabled. NO ENABLE PORT80 Shows whether Port80 is used for IPP printing. NO PORT NUMBER Shows the port number to be used for IPP printing. NO URL Shows the URL for IPP printing. NO AUTHE[...]

4.APPENDIX List Print Fo rmat 269 4 APPENDIX PRINT DA T A CONVERTER Function Description User ENABLE PRINT DA T A CONVERTER Shows whether the Print Data Converter is enabled or disabled. NO OFF DEVICE CUSTOM IZA TION ARCHITECTURE Function Description User ENABLE PORT Shows whether the port is enabled or disabled. NO PORT NUMBER Shows the port numbe[...]

4 APPENDIX 270 List Print Format FROM NAME Shows the sender's name setting. NO RESTRICTION SETTING FOR DESTINA TION Shows the restriction setting for destination. NO SECURITY SETTING - AUTHENTICA TI ON - SINGLE SIGN ON SETTING Function Description U ser SINGLE SIGN ON FOR SCAN TO EMAIL Shows whether the Single Sign ON function is enabled or di[...]

4.APPENDIX List Print Fo rmat 271 4 APPENDIX LOCKOUT SETTING Shows whether the lo ckout setting is enabled or disabled. NO NUMBER OF RETRY Shows the number of retry for entering the password. NO LOCKOUT TIME Shows the lockout time (minute). NO SECURITY SETTING - P ASSWORD POLI CY - POLICY FOR E-FILING , TEMP LA TE GROUPS, TEMPLA TES, SECURE PDF , S[...]

4 APPENDIX 272 List Print Format  PS3 font list Output example of the PS3 Fo nt List[...]

4.APPENDIX List Print Fo rmat 273 4 APPENDIX  PCL font list Output exa mple of the PCL Font List[...]

[...]

INDEX 275 INDEX Numerics [1200dpi PRINT] . ............. ................ ............. .............97 2ND TEL ............ ............. ................ ............. .............37 [600dpi PRINT] ................ ................ ............. .............97 A ACS ADJUSTMENT .................. ................ .......... 18 , 25 [ADDRESS BOOK[...]

276 INDEX E-MAIL .............. ................ ............. ................ ..........37 ENABLE APPLETALK ............... ................ ............. ..154 ENABLE BINDERY ...... ................ ............. ...............150 ENABLE DHCP (IP Address) ............... ............ 143 , 146 ENABLE DHCP (OPTIONS) .............. ....... 141 , [...]

INDEX 277 M MAC ADDRESS FILTERING ............... ................ .....160 [MASTER PASSWORD] ................... ............. ...........186 MAXIMUM COPIES .................. ............. ................ ..166 Message Properties ......... ................ ............. .. 172 , 175 N [NAME SORT] ................. ................ ............. [...]

278 INDEX USER ADDRESS BOOK .................. ................ ............. ....35 CHECK E-MAIL ............... ............. ................ ..........70 COPY ................ ............. ................ ............. ..........16 DRAWER .............. ............. ................ ............. .......31 E-FILING ........... ..............[...]

FC-5540C/6540C/6550C FC-2040C/2540C/3040C/3540C/4540C DP-2095/2530/3020/3590/4590/5010 DP-5560/6560/7560/8560 OME100058E0[...]

2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, T OKYO, 141-8664, JAP AN MUL T IFUNCTIONAL DIGIT AL COLOR SYSTEMS / MUL T IFUNCTIONAL DIGIT AL SYSTEMS MFP Management Guide ©2011, 2012 TOSHIBA TEC CORPORATION All rig hts reserved R100520J0605-TTEC Ver05 2012-06[...]