Toshiba DP120F manual

PLAIN P APER F A CSIMILE OPERA T OR’S MANU AL[...]

The United States Environmental Protection Agency (EP A) has introduced a voluntary program, the E NERGY S T AR Program, to encourage the widespread and voluntary use of energy-ef ficient technologies that enhance the workplace, improve product performance, prevent pollution, and reduce your energy costs. As an E NERGY S T AR Partner , T oshiba has[...]

1 Please read through this manual before using the machine. After reading it, be certain to keep it so that you may refer to it whenever necessary. U. S . A . WARNING FCC Notice: Part 15 This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to [...]

2 Canada NOTICE: The Industry Canada label identifies certified equipment. This certifi- cation means that the equipment meets telecommunications network protective, op- erational and safety requirements as prescribed in the appropriate Terminal Equip- ment Technical Requirements document(s). The Department does not guarantee the equipment will ope[...]

3 The ozone filter (used with this machine) complies with Environmental Protection Agency regulations for ozone emissions in an office environment. This means that this facsimile does not produce hazardous ozone emissions greater than 0.1 ppm. Replace the ozone filter: An ozone filter has been provided with this unit and is to be replaced at the sa[...]

4 CONTENTS NO TICE T O USERS ................................................................ 1 NO TICE T O USERS ................................................................ 2 OZONE SAFETY INFORMA TION .......................................... 3 LASER SAFETY INFORMA TION ........................................... 3 FEA TURES ................[...]

5 INTRODUC- TION SETUP BASIC FUNCTIONS ADVANCED FUNCTIONS USER TEST MODE LISTS AND REPORTS TROUBLE- SHOOTING TRANSMIT CONFIGURA TION ............................................... 87 Document Specifications ....................................................................... 87 Document Loading ..................................................[...]

6 Retrieving (P olling) a Document from a Mailbo x (Remote Hub) ............. 157 Printing a Document from a Mailbox (Local Hub) .................................. 159 Cancelling Documents in a Mailbo x (Local Hub) .................................... 161 AD V ANCED TRANSMISSION FUNCTIONS .......................... 163 Depar tment Code Access .....[...]

7 Clearing a Recording P aper J am ........................................................... 233 When the Recorded Image is not Clear ... .............................................. 235 Document Scanner Cleaning Procedure .......................................... 235 Recording Unit Cleaning Procedure ..........................................[...]

8 Super G3 High-speed Communications Provides state-of-the-art V.34 modem technology for worldwide compatibility at speeds up to 33,600 bits per second. High Resolution, 256 Level Halftone With a maximum resolution of 16 dots/mm x 15.4 lines/mm (406 DPI x 391 LPI) and 256 level halftone, precision drawings, small-size characters, photographs, etc. [...]

9 Do not Place the Unit in the Following En vir onments Do not place this facsimile unit in the environments described below. • Where temperature is excessively high, such as places close to heaters, radiators, direct sunlight, etc. • Where the temperature can become excessively low. • Where water or any chemicals may come in contact with the[...]

10 Front Vie w Document Exit Tray Stacks the original documents after scanning. Document Exit Tray Extension Supports long original documents after scanning. (See page 19.) Recording Paper Exit Tray Stacks recording paper after printing. (See page 19.) Paper Tray Holds up to 550 sheets of recording paper. (See page 22.) Top Cover Release Lever Prov[...]

11 Rear View Handset Connector Connection for the optional Handset unit. (See page 18.) Line 1 Connector Connection for the telephone line cord from wall or PSTN system. (See page 18.) External Telephone Connector Connection for an External Telephone set. (See page 18.) AC Inlet 003 Line 2 Connector Connection for the 2nd telephone line cord from w[...]

12 When Optional Recording P aper T ra ys are Installed With two recording paper trays installed NOTE: Optimal height console stands are available for one or two paper tray configurations. These stands maximize operational access, LCD view angle and provide rugged roller casters for easy cleaning. With three recording paper trays installed Upper Re[...]

13 - OPERA TION P ANEL 1. Error Lamps In the event an error occurs in the facsimile, the corresponding lamp will be illuminated: .... PAPER JAM Lamp : Blinks when an original document or recording paper jam occurs (see page 233). ..... RECORDING PAPER Lamp : Blinks when the recording paper supply has been depleted (see page 20). ..... TONER Lamp : [...]

14 This key is used to delete characters in CHARACTER ENTRY mode (see page 36). 9. Dial Keypad Use these 12 keys just like a telephone keypad to dial telephone/facsimile num- bers (see page 35). 10. MULTI Key Performs Multi-address Transmissions (Broadcast) or a Multi-polling receptions (see page 124). 11. SPEED DIAL Key Used for accessing Abbrevia[...]

15 CHAIN DIAL COMM Used to dial a remote party using Chain Dialing (see page 166). CHARGE CODE Allows entry of a Charge Code at the time of dialing or during Abbreviated Dial and One Touch Dial pro- gramming (see page 171). DELAYED COMM Schedules a delayed communication job to be per- formed at a designated time (see page 181). DIRECT TX Allows tra[...]

16 SETUP - UNP A CKING This hardware has been designed to be installed by an authorized TOSHIBA service representative. Check the carton and report any damage to the delivery service. Save the carton and packing materials for future use. Check the items in the carton with the following packing list. If anything is missing, contact your dealer immed[...]

17 794 mm (31.3 inches) 591 mm (23.3 inches) 612 mm (24.1 inches) The unit should be installed: • On a horizontal surface. • Away from direct sunlight, dust, extreme heat and humidity, and vibration. • Away from sources of strong electrical or magnetic fields, such as televisions or radios. • Within reach of an electrical outlet. Use an out[...]

18 023 024 Connecting Y our T OSHIB A Facsimile Make sure that the Power Switch is turned OFF. Plug in the power cord as in the figure below. WARNING • Never install telephone wiring during a lightning storm. • Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. • Never touch uninsulated [...]

19 Charger Cleaner, Mylar Scraper 028 Mylar Scraper Charger Cleaner Open the top cover. Store the Charger Cleaner and Mylar Scraper in the location provided in the rear inner cover of the facsimile as shown in the figure. NOTE: The Charger Cleaner and Mylar Scraper are used when cleaning the Drum Unit and Developer Assembly. See pages 238 and 239. [...]

20 Pull the paper tray out using the handle located at the front of the tray. Pull the tray straight out toward you as illustrated above. CAUTION: • Never place heavy objects on an open tray, nor apply a strong force. If not already at the correct pa- per size, insert the Paper Size Label into the slot of the Paper Tray. See page 22 for informati[...]

21 Place the recording paper stack into the tray. NOTES: • Do not exceed the upper stack limit line as this may cause paper mis-feeds. • Make sure that the paper is seated under the two separation claws on the right side of tray. • Be careful not to damage the claws of the paper tray. Push the paper tray all the way into the machine. NOTE: As[...]

22 Recording P aper Size Adjustment Pull the paper tray out and re- move the recording paper. Remove the Paper Guide. Install the Paper Guide in the correct position for the new pa- per size. Paper size indicators have been conveniently molded into the pa- per tray next to the paper post. NOTE: Install the Paper Guide se- curely. If you fail, a PAP[...]

23 Remove the Bypass Tray Cover 1 Bypass T ra y Installation The Bypass Tray comes stan- dard with the DP125F. (The By- pass Tray is available as an op- tion for the DP120F.) You can select to print from the Bypass Tray for copy, PC print, and A5-size report. Letter, Le- gal, A4, and A5 size paper can be loaded into the Bypass Tray. The Bypass Tray[...]

24 Pull up the Paper Support 5 Bypass T ra y Installation - continued Set the Recording Paper and adjust the Paper Guides to the correct paper size. Pull up the Bypass Tray Paper Support. Set the Recording Paper 6 Lower the Tray Lever 7 Lower the Tray Lever. 122 Bypass Tray Paper Support Recording Paper 123 Paper Guide 124 Tray Lever[...]

25 Grasp the Top Cover Release Lever to open the Top Cover. Attach the Drum Unit to the De- veloper Assembly. Position the Drum Unit with the green Drum surface facing the Toner Roller on the Developer Assembly. IMPORTANT : • Never touch the photo- conductive drum (the green surface) of the Drum Unit. If the surface is scarred or scratched, it wi[...]

26 Holding the Top Cover Release Lever, close the Top Cover, then release the Lever. Close the Top Cover 7 Developer Assemb ly and Drum Unit Installation - continued Press firmly down on the green squares on the Drum Unit until the Drum Unit clicks into place. Press Down on the Drum Unit 6 Drum Unit 044 045[...]

27 Remove the new Fuser Cleaner from its plastic bag and install it positioning its white pad side down. Install the Fuser Cleaner 2 Fuser Cleaner Installation Holding the Top Cover Release Lever, close the Top Cover, then release the Lever. Close the Top Cover 3 045 Fuser Cleaner 047 Grasp the Top Cover Release Lever to open the Top Cover. Open th[...]

28 T oner Car tridg e Replacement Replacement Toner Kits for your TOSHIBA facsimile include a Toner Cartridge and a Fuser Cleaner. Be sure to replace the Fuser Cleaner when replacing the Toner Cartridge. Your TOSHIBA facsimile has been designed to display a two stage alert to replace Toner once it has been depleted. The first stage is a “TONER LO[...]

29 Remove the new Toner Car- tridge from its plastic bag and save the bag for the used Toner Cartridge. Mix the new toner by shaking the Toner Cartridge back and forth. NOTE: Only use the specified TOSHIBA Toner Cartridge. Attach the Drum Unit to the De- veloper Assembly. Position the Drum Unit with the green drum surface facing the black toner rol[...]

30 Grasp the two green tabs the used fuser cleaner from the ma- chine. Remove the fuser Cleaner 11 Install the New fuser Cleaner 12 T oner Car tridg e Replacement - continued Fuser Cleaner Replacing the Fuser Cleaner To maintain optimum print quali- ty, replace the Fuser Cleaner each time you replace the Toner Cartridge. CAUTION: The fuser’s inte[...]

31 Drum Unit Replacement Replacement Drum Kits include an Ozone Filter and Drum unit. Be sure to replace the Ozone Filter when replacing the Drum Unit. Your TOSHIBA facsimile has been designed to display a two- stage alert to replace the Drum Unit once it has been depleted. The first stage is a “DRUM UNIT WARNING” that alerts you that the Drum [...]

32 Remove the Ozone Filter from the inside of the machine. Then, place the new Ozone Fil- ter into the machine. Drum Unit Replacement - continued Attach the new Drum Unit to the Developer Assembly. Position the new Drum Unit with the green drum surface facing the black toner roller on the Devel- oper Assembly. Holding the Developer Assem- bly by th[...]

33 Drum Unit Replacement - continued Holding the Top Cover Release Lever, close the Top Cover, then release the Lever. Close the Top Cover 8 045[...]

34 This section provides several quick start programming steps to prepare your new facsimile for immediate use. These procedures are a simple version of the detailed proce- dures listed in the manual. Next to each procedure heading is a convenient page number refer- ence for the detailed procedure. Should you have any difficulty with these simple p[...]

35 - USER INTERF A CE OPERA TION Menu Operation Various functions of this fac- simile can be used by selecting menu items with the menu screen displayed in the LCD window. Performing operations or settings by selecting menu items selected is called “Menu Operation.” The menus use a multi-layered structure. Starting Menu Operation: When the facs[...]

36 Character Entry When programming and regis- tering the Autodialer numbers or names, you will need to enter al- phanumeric characters. This section helps you under- stand how to easily enter the characters. Keys Used in Character Entry [INSERT] Key Inserts characters before the selected (highlighted) character. [DELETE] Key Deletes the selected c[...]

37 Character Entry - continued Character Correction Replacing Characters Using / , position the cursor over the charac- ter to be corrected. Enter the desired character. Deleting Characters Using / , position the cursor over the charac- ter to be deleted. Delete the character by pressing . Press to save your change. Inserting Characters Using / , p[...]

38 Initial Setting Summary This facsimile has many user initial settings. For your convenience, a quick reference summary of all user initial settings are shown on the right. Each of these initial setting is discussed in detail throughout the remainder of this section. Use the following procedures to access one or more of these ini- tial settings. [...]

39 Language Selection You can select the language used on the LCD display and all reports printed by your facsimile. English, French, and Spanish are available. To display the SETUP menu, press: + Select the desired language. + (for ENGLISH) + (for SPANISH) + (for FRENCH) Highlight 1.LANGUAGE using or and press: or After completing this Configura- [...]

40 Date and Time Setting This facsimile displays the cur- rent date and time when in the Standby Mode. It also uses this time for maintaining internal list and reports. Follow the proce- dure to set the time and date. To display the SETUP menu, press: + Display the DATE & TIME Menu 1 Select the time format. (for 24-hour format) (for 12-hour for[...]

41 Date and Time Setting - continued Select the month format. (for NUMERIC, such as 01, 02, 03 ...) (for NAME, such as JAN, FEB, MAR ...) After completing this Configura- tion Setting, you may continue to select other settings referring to their associated pages for in- structions, or press to exit the Configuration Setting mode and return to the S[...]

42 T erminal ID Setting In compliance with FCC regula- tions (see page 1), this facsimile places your company’s name, facsimile telephone number and date & time on the top of all transmitted documents. This feature enables remote parties to easily identify your docu- ments and the time of transmis- sion. To display the SETUP menu, press: + En[...]

43 T erminal ID Setting - continued Then press: OPERATION COMPLETED Select Another SETUP Item, or ... 5 Displayed for 2 seconds Returns to display the SETUP menu screen. After completing this Configura- tion Setting, you may continue to select other settings referring to their associated pages for in- structions, or press to exit the Configuration [...]

44 Dial T ype Setting There are two types of dialing modes: DP [Dial Pulse (Rotary)] and MF [Multifrequency (touch tone)]. If your telephone emits tones when you are dialing, this usually indicates that you have a MF type line and no adjust- ment is required. Otherwise, you will have to select the appropri- ate setting. To display the SETUP menu, p[...]

45 45 This facsimile has many user adjustable settings. Each of these configuration set- tings is discussed in detail throughout the remainder of this section. Use the following procedures to access one or more of these configuration settings. Press . The initial Menu Screen displays. Press or until the desired Configuration Setting is highlighted [...]

46 Configuration Summary - continued 11. DOCUMENT MODE - (Page 64) - Selects the default setting for the Resolution ( Standard , Fine , U-Fine ) and Contrast ( Nor- mal , Darker , Lighter ) for document scanning. 12. COLLATE COPY - (Page 65) - Enables or Disables * the Col- late Copy function. 13. LETTER HEAD PAPER - (Page 66) - Enables or Disables[...]

47 47 The telephone bell ringer vol- ume can be adjusted using the following procedure. Press: + + + + + + The current setting is highlight- ed on the bottom row. After completing this Configura- tion Setting, you may continue to select other volume settings referring to their associated pages for instructions, or press to exit the Configuration Se[...]

48 The alarm tone volume can be adjusted using the following pro- cedure. Press: + + + + + + The current setting is highlight- ed on the bottom row. After completing this Configura- tion Setting, you may continue to select other volume settings referring to their associated pages for instructions, or press to exit the Configuration Setting mode and[...]

49 49 The key touch tone volume can be adjusted using the following procedure. Press: + + + + + + The current setting is highlight- ed on the bottom row. After completing this Configura- tion Setting, you may continue to select other volume settings referring to their associated pages for instructions, or press to exit the Configuration Setting mod[...]

50 The line monitor volume can be adjusted using the following pro- cedure. Press: + + + + + + The current setting is highlight- ed on the bottom row. After completing this Configura- tion Setting, you may continue to select other volume settings referring to their associated pages for instructions, or press to exit the Configuration Setting mode a[...]

51 51 This function allows you to mini- mize power consumption by turning power off to portions of the machine (as selected). If the Power Saver function is ON, a warm up period is needed be- fore printing occurs. This fac- simile has two Power Saver modes, Super Power Saver and Printer Power Saver. Super Power Saver turns virtual- ly all power off[...]

52 After completing this Configura- tion Setting, press to exit the Configuration Setting mode and return to the Standby Mode. Select Another SETUP Item, or ... 7 P ower Saver Operation - contin ued Enable or Disable the Printer Power Saver function. (to set Printer Power Saver ON) (to set Printer Power Saver OFF) If “ON” is selected, the curre[...]

53 53 A Separator Page is a sheet automatically inserted between each received fax, copy, and/or PC print. This feature makes it easier to distinguish between individual receptions, copies and PC prints. NOTE: If you have already selected a Paper Tray for the Letter Head Paper setting, this function is not available. Press: + + + + To turn ON Facsi[...]

54 To turn ON PC Print Separator Page, press: To turn OFF PC Print Separator Page, press: If no Optional Recording Paper Tray is installed, following screen is displayed. OPERATION COMPLETED Setting Separator P age - continued To print the Separator Page from the Lower Recording Paper Tray, press: To print the Separator Page from a Paper Tray selec[...]

55 55 Depar tment Code Setting Department Code operation is used to monitor the facsimile’s activity when shared between multiple users or workgroups. This feature is especially useful when billing departments based on machine usage. When Department Code opera- tion is enabled, access to the facsimile is restricted to 99 valid department code pas[...]

56 Depar tment Code Setting - continued After entering the Master De- partment Code password, the facsimile will prompt for an Indi- vidual Department Code ad- dress. Select an Individual Department Code address from 02 to 99. Enter a 5-digit Master Depart- ment Code Password using the Dial Keypad. This password will be required to gain supervisor [...]

57 57 Depar tment Code Maintenance The Department Code Mainte- nance is used to cancel or change the Master or Individual Department Code. This procedure can only be per- formed by a supervisor who possesses the Master Depart- ment Code Password. Enter this password before proceeding. Enable or Disable the Depart- ment Code function. (for YES-Enabl[...]

58 Enable or Disable Account Codes. Select ON to enable Account Code prompting and printing on the Transmission Journal. Or, select OFF to disable Ac- count Codes from being prompt- ed and printed on the Transmis- sion Journal. This feature provides valuable Account Code tracking informa- tion for each facsimile transmis- sion sent from the unit. W[...]

59 59 Press: + + + + Print Density Setting Display the SET PRINT DENSITY Menu 1 SET PRINT DENSITY DENSITY(-2 TO +2)= LIGHTER DARKER -2 -1 0 +1 +2 The print density for reception, copy, PC printing, and report printing can be set. Five density levels are available from -2 (lighter print) to +2 (darker print). Enter the Desired Print Density Value 2 [...]

60 This setting enables or disables the DP120F/DP125F sending documents longer than 1 Meter (39.4”). The default setting en- ables a 1 Meter (39.4”) limit. Press: + + + + Select the Document Length op- tion. To select 1m, press: To select UNLIMITED, press: Select the Document Length Option 2 OPERATION COMPLETED DOCUMENT LENGTH 1.1m 2.UNLIMITED [...]

61 Line Monitor This function is used to set the speaker ON in order to monitor the dialing and connection por- tion of every transmission. This function is mainly used to confirm dialing and phone line status. When two phone lines are si- multaneously used for sending, the job initiated last will be monitored. Press: + + + + Display the LINE MONIT[...]

62 Receive Interval Setting Press: + + + + Display the RECEIVE INTERVAL Menu 1 RECEIVE INTERVAL INTERVAL=(0-15MIN) 3 Enter the interval value (0 to 15) in minutes. Then press: Enter the Receive Interval 2 OPERATION COMPLETED Displayed for 2 seconds Returns to display the SETUP menu screen. After completing this Configura- tion Setting, you may cont[...]

63 ECM (Error Correction Mode) is an internationally-recognized er- ror correction system. It enables error free communications by automatically re-sending any portion of the document affected by phone line noise or distor- tion. NOTES: • Default ECM setting is ON. • Both the sender and the receiver must have the ECM feature to perform ECM comm[...]

64 This setting will select the de- fault setting whenever a docu- ment is set in the facsimile for transmission. Manual settings (if selected for a particular docu- ment) will take precedence over default settings. Press: + + + + Select the desired resolution setting by pressing one of the following keys. Select STANDARD mode for sending normal te[...]

65 Collate Copy Setting Press: + + + + When copying documents, the COLLATE function may be selected. This function will sort multiple page copies into sets of correct-order pages. This setting establishes the default for the Collate Copy function. Collate Copy may, also, be set manually at the time the copy opera- tion is performed. Output Examples[...]

66 Letter Head P aper Reser v ation Setting Press: + + + + LETTER HEAD PAPER 1.OFF 2.BYPASS 3.UPPER TRAY 4.MIDDLE TRAY 5.LOWER TRAY Display the LETTER HEAD PAPER Menu 1 If no Option Recording Paper Tray is installed, the following screen is displayed. SORRY NOT POSSIBLE Select the Tray Option 2 After completing this Configura- tion Setting, you may[...]

67 Press: + + + + Enter the interval value (01 to 15) in minutes. Then press: The following screen is dis- played. Enter the redial counter value (00 to 14). Then press: The following screen is dis- played. If the destination facsimile you called is busy, your facsimile will automatically redial the number up to the number of attempts set by this p[...]

68 This setting allows you select Auto or Manual reception. When Auto is selected, your facsimile will automatically re- ceive the documents after a pre- set ring delay. When Manual is selected, you need to answer the call to receive the docu- ments. Press: + + + + Select the desired Receive Mode. (for AUTO RECEIVE) (for MANUAL RECEIVE) If AUTO REC[...]

69 If your facsimile is equipped with the Line-2 Board, you can configure its operation as fol- lows. Select “1.TX/RX” if the second line is used for both transmis- sion and reception by pressing: (Default) Select “2.RECEPTION ONLY” if the second line option is used for reception only by pressing: Select “3.TIMER” if the second line opt[...]

70 B ASIC FUNCTIONS - A UT OMA TIC TELEPHONE DIALING Abbreviated Dialer Registration Once registered, 73 One Touch and 300 Abbreviated Dial Num- bers will allow you to send docu- ments or make telephone calls to 373 frequently called numbers without manually dialing the en- tire number. • Abbreviated Dial Numbers This machine can store up to 300 [...]

71 Abbreviated Dialer Registration - contin ued To cancel (or delete) the con- tents stored in the Abbreviated Dial Number, press: (to CANCEL) To change the number or Loca- tion ID (remote facsimile name) currently assigned to an exist- ing Abbreviated Dial Number, press: (to MODIFY) The facsimile number currently assigned is displayed on the botto[...]

72 Enter the Location ID name of the remote party to be assigned to the current Abbreviated Dial Number. See page 36 for more informa- tion on Character Entry. When the name is displayed correctly on the LCD display, press: Enter the Location ID Name 6 ABB. NBR= 001 TEL NUMBER=(MAX.128) Alternate Numbers are optional. If the remote location does no[...]

73 To select default settings, press: To skip the Communication Op- tions, press: When “1.YES” is selected, the COMM. OPTIONS screen ap- pears. Complete the following steps for each item selected. This setting will allow you to specify one or more of the fol- lowing Communication Options for the Abbreviated Dial Number you are registering. Dela[...]

74 Abbreviated Dialer Registration - continued To enable/disable the facsimi- le’s Line Monitor Speaker when dialing this Abbreviated Dial Number, press: To transmit documents to this Abbreviated Dial Number at a lower speed for poor line condi- tions, press: To cancel the QUALITY TX op- tion, press: To select 14400BPS, press: To select 9600BPS, [...]

75 Abbreviated Dialer Registration - contin ued To enter a PWD type Sub Ad- dress, press: If the remote party assigned to the Abbreviated Dial Number re- quires or provides a Sub Ad- dress to route or retrieve mes- sages, press: Returns to Step 8g-1. To complete Sub Address entry or skip this option, press: The display returns to the first screen i[...]

76 To assign this Abbreviated Dial Number to a One Touch Key, press the desired One Touch Key (Example: One Touch Key 01). If the desired One Touch Key has been previously linked to another Abbreviated Dial Num- ber or preset with a separate One Touch number, one of the following screens will be dis- played. One Touch key has been as- signed to an [...]

77 Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: To select “ONE TOUCH KEYS”, press: Press the desired One Touch key. Example: One Touch key 03 If the One Touch key has not been previously used and the following menu is displayed, skip to Step 6. One T ouch Dialer Registration This facsimile provides a t[...]

78 To cancel (or delete) the One Touch key assignment, press: (to CANCEL) To retain the previous One Touch key assignment, press: (to RETAIN) One T ouch Dialer Registration - contin ued You can cancel or retain the One Touch key once registered into the facsimile. • CANCEL Deletes the information stored in the selected One Touch key. It will also[...]

79 To select the most popular set- tings, skip this step (recom- mended) and return to Step 3 by pressing: To specify the Communication Options, press: When “1.YES” is selected, the COMM. OPTIONS screen ap- pears. Follow the next steps for each item selection. This setting will allow you to specify one or more of the fol- lowing Communication O[...]

80 If you have completed the de- sired Communication Options setting for this One Touch key, select COMPLETE by pressing: Return to Step 3. Complete the Option Setup 9b PRESS ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE To designate a specific time at which operations using this One Touch key will be dialed, press: Delayed Communica[...]

81 Select Communication Options - continued 9 Sub-Address Communications allow a variety of specialized facsimile communications. SUB Sub-Address Transmission Allows documents to be routed through remote LAN-Fax de- vices to specific users’ worksta- tions. Allows documents to be trans- mitted to specific Mailboxes in remote facsimiles. SEP Select[...]

82 To enter a PWD type Sub Ad- dress, press: Select Communication Options - continued 9 9g-5 Select a PWD Sub-Address Communication SUB ADDRESS COMM. PWD =(MAX20) SUB ADDRESS COMM. 1.COMPLETE 2.SUB 3.SEP 4.PWD Enter the required number (max. 20 digits), then press: Returns to Step 9g-1. Sub-Address Communication - continued 9g Select the Telephone [...]

83 You can send a document to multiple remote parties in a sin- gle operation. This is referred to as Group Dialing or Multi-ad- dress Transmission. It is useful to preset addresses, to which Multi-address Transmis- sions are often performed, in a group. To make a Multi-address Transmission easier, you can as- sign such a group to a One Touch key. [...]

84 To cancel the existing Group, press: (to CANCEL) To change the existing Group, press: (to MODIFY) Go to Step 5 for the Group Name entry. To retain the existing Group, press: (to RETAIN) Enter the Group Name (with up to 20 characters) associated with the Group Number. See page 36 for more informa- tion on Character Entry. (When no name is entered[...]

85 Group Number Registration - contin ued Enter a Remote Station - continued 6 Repeat this step until all of the required remote station ad- dresses are entered. Then go to Step 8. NOTE: • When the entered Abbrevi- ated Dial Number or One Touch key has not been pre- registered with a facsimile number, the display shows the message “NUMBER NOT L[...]

86 To skip assigning this group to a One Touch key, press: If the selected One Touch key is already linked to or registered with any data, the following is displayed. To RETAIN, press: Gr oup Number Registration - continued Assign a One Touch Key - continued 9 ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE Return to Step 3. Press[...]

87 The following table shows the specifications for original documents that can be used with the facsimile. Caution: If the documents are any of the following, they should be copied to plain paper before transmitting. • Torn, wrinkled, or damp pages • Folded pages or pages with holes • Transparent pages or pages with a smooth, shiny finish ?[...]

88 About 45° Document Face Side Remove any staples, paper clips, or other items from your document before feeding it into the facsimile. When scanning Legal-size doc- uments, extend the Exit Docu- ment Tray Extension. Adjust the Document Guides to fit the width of the document. Load the document face down on the document tray. The first page of yo[...]

89 The scan resolution can be set to one of the following five modes based on the type of im- age you are scanning. The scan resolution is normally set to the default setting. When you change the resolution, the facsimile will return to the de- fault setting after each transac- tion. To change the default reso- lution setting, see page 64. STANDARD[...]

90 The Contrast Setting adjusts the print darkness of the document to be read. The contrast can be set to one of the following settings. The facsimile will return to the de- fault setting after each transac- tion. To change the default contrast setting, see page 64. NORMAL For standard originals. DARKER To darken light originals (i.e., for document[...]

91 Memory Transmission allows your facsimile to quickly scan documents to memory and re- turn them to you. You do not have to wait for the transmission to be completed. This increases productivity as others do not have to wait in line to send a facsimile. Each time you send a facsimile with memory transmis- sion, the amount of residual memory will [...]

92 Display the SEND AFTER SCAN Menu 1 Send After Scan Default Setting This feature enables you to de- termine whether dialing starts while the machine is scanning the documents or after the ma- chine has scanned all docu- ments in the Memory Send mode. If dialing after scanning is se- lected, you can select to delete or send the scanned pages shoul[...]

93 This function allows transmis- sions only when the number you dial matches the number pro- grammed in the remote facsimi- le. If the numbers do not match, Security Transmission prevents your facsimile from sending by indicating a transmission error. Press: + Select the desired option. To set Security Transmission to ON, press: To set Security Tr[...]

94 You can utilize the DP120F/DP125F as a convenient copier to make collated copies of original documents. The following are key points when making copies. Recording Paper Size The paper sizes usable with your fax unit are limited to Letter or Legal size. The received document is recorded (printed) within the Effective Recording Area of the paper. [...]

95 Display the COPY menu by pressing: 1st Row: Enter the number of copies required. If no entry is made, the number of copies will au- tomatically be set to “1. ” 2nd Row Displays the Recording Pa- per Tray to supply the paper for the copy function. 3rd Row Displays the reduction ratio for copying. 4th Collate function (see page 94). Load the d[...]

96 Use the following keys to select the Collate option ON or OFF. or Example: COLLATE ON is selected. Select the Collating Option 6 Copying Pr ocedure - continued COPIES=(1-99) 1 PAPER TRAY 1 :LT REDUCT 86 % COLLATE ON OFF COPYING PAPER TRAY 1 :LT REDUCT 86 % COPIES PAGES 01 Use the following keys to move to the third row to select the Re- duction [...]

97 Your TOSHIBA facsimile pro- vides various dialing methods. One Touch Dialing Dials remote locations with the touch of a single key. See page 77 for program- ming. Abbreviated Dialing Dials remote locations using an abbreviated dial number from 001 to 999. See page 70 for programming. Alphabet Dialing Allows location selection us- ing an alphabet[...]

98 When the correct number is dis- played, press: Once an Abbreviated Dial Num- ber is programmed with a valid remote facsimile location, that location can be accessed by re- calling the corresponding Abbre- viated Dial Number. The document must be loaded and the resolution and contrast set before a transmission using Abbreviated Dialing (see page [...]

99 “Alphabet Dialing” is used to dial the desired party by searching for the name of the registered Location ID name in the Abbre- viated Dial, One Touch Dial and Group Dial List. The document must be loaded and the resolution and contrast set before a transmission using Alphabet Dialing (see page 89). Press: + Select the “keyboard” view on[...]

100 If you have not preset the tele- phone number of the destination facsimile to an Abbreviated Dial Number or One Touch key, you can dial your destination by en- tering the number from the Dial Keypad. The document must be loaded and the resolution and contrast set before a transmission using Keypad Dialing. (See page 89.) Enter the facsimile num[...]

101 A Memory Transmission first scans and stores the document into memory prior to a transmission to a remote facsimile(s). Memory Transmission is automatically initiated with any of the following dialing meth- ods. • One Touch Dialing (See page 97) • Abbreviated Dialing (See page 98) • Alphabet Dialing (See page 99) • Keypad Dialing (See p[...]

102 Load the document face down in the Document Tray (see page 88). Adjust the resolution and con- trast if desired (see page 89). Dial the facsimile number of the remote party using any of the four dialing methods. • One Touch Key Dialing ... See page 97 • Abbreviated Dialing ... See page 98 • Alphabet Dialing ... See page 99 • Keypad Dial[...]

103 This procedure will discuss Di- rect Transmission when se- lected as the default setting or when Residual Memory has been depleted. Load the document face down in the Document Tray (see page 88). Adjust the resolution and con- trast if desired (see page 89). Dial the facsimile number of the remote party using any of the four dialing methods. ?[...]

104 Send the Document 5 The transmission starts as the document is scanned. The page number being sent is displayed on the 1st row. The type of communication and transmission speed is displayed on the 3rd row. When the communication is complete, LINE lamp turns off and the facsimile returns to the Standby Mode. Complete the Transmission 6 TRANSMIT [...]

105 Load the document face down in the Document Tray (see page 88). Adjust the resolution and con- trast if desired (see page 89). Even if the Memory Transmis- sion Mode is selected as the de- fault, you may desire to transmit a specific document directly from the Automatic Document Feeder. This is useful when the docu- ment consists of many pages [...]

106 Load the document face down in the Document Tray (see page 88). Adjust the resolution and con- trast if desired (see page 89). Press: The facsimile is connected to the telephone line and the dial tone is heard through the speak- er. You can send your documents with On-hook Dialing using the monitor speaker to confirm the answering tone from the[...]

107 Load the document face down in the Document Tray (see page 88). Adjust the resolution and con- trast if desired (see page 89). Pick up the handset of the fac- simile. The unit is connected to the telephone line and you hear the dial tone through the speaker of the handset. Dial the facsimile number of the remote party using any of the four dial[...]

108 Direct T ransmission - continued Off-hook Transmission (Optional Handset Dialing) - continued When you hear the answering tone, press . If the remote party answers the phone, you can inform the re- mote party that you wish to send a document. Upon hearing the facsimile tone, press: Then replace the handset. When the transmission is com- pleted,[...]

109 Load the document face down in the Document Tray (see page 88). Adjust the resolution and con- trast if desired (see page 89). Pick up the handset of the Ex- ternal Telephone connected to the “TEL” connector of the fac- simile. The External Telephone is con- nected to the telephone line via the facsimile, and the dial tone is heard through [...]

110 This function enables you to re- dial the number last dialed us- ing this facsimile to transmit a document. WARNING: If you press , the fac- simile will clear the facsimile number registered and lose the manual redial capability. NOTE: This feature will not function with numbers dialed using an external telephone. To enter the On-hook Dialing ([...]

111 Redialing - continued This function enables you to transmit a document after select- ing it from the jobs reserved in memory waiting to be redialed. NOTE: If you are using Department Codes, the initiating Depart- ment Code must match for this operation to work. Wait 5 seconds or press any key on the Operation Panel ex- cept to display the scree[...]

112 - RECEIVING “Auto Reception” is the ability of the facsimile to receive docu- ments sent to your facsimile au- tomatically. The facsimile starts to receive a document after a pre-selected number of rings. You can change the ringer count (see page 68). NOTE: A ring delay can be selected should you wish to speak to the calling party before re[...]

113 This facsimile can use Letter and Legal size paper. The received document is recorded (printed) within the Effective Recording Area of the paper. This function allows the reduc- tion of the received image, if the received document is larger than the recording pa- per. Select the desired option. To set RX Reduction to ON, press: To set RX Reduct[...]

114 Select the desired option. To set the DISCARD function to ON, press: To set the DISCARD function to OFF, press: This function allows up to 13 mm* of the lower portion of the document to be discarded, if the document is larger than the re- cording paper. * To change this dimension, contact your service repre- sentative. Press: + + + + Display th[...]

115 Select the desired option. To set REVERSE ORDER PRINT to ON, Press: To set REVERSE ORDER PRINT to OFF, press: OPERATION COMPLETED Rever se Order Printing Setting This function receives the entire facsimile document into memory and then prints the document in reverse order. In this way, the pages of the document will be in correct order. Press: [...]

116 Enter the desired number of copies to be printed (01 to 99). Press: The DP120F/DP125F can print multiple copies of the same re- ceived document automatically. You may select REVERSE OR- DER PRINT to collate the re- ceived document. Press: + + + + Display the RX MULTI COPY Menu 1 Select the Desired Number of Copies 2 OPERATION COMPLETED RX MULTI[...]

117 If the optional handset is in- stalled, you can make a tele- phone call using your DP120F/ DP125F just like an ordinary telephone. Without loading any document on the Document Tray, press: The message “ON HOOK” is displayed, and you hear the dial tone through the speaker. Pick up the handset to talk. NOTE: If you do not pick up the handset [...]

118 This function is for utilizing vari- ous information services via the telephone. Even when the dial type of your facsimile is set to DP (Dial Pulse) type, the facsimile can generate a TONE signal to ac- cess information services such as facsimile on-demand sys- tems, voice menus, etc. Once on line, generating the TONE signal can be accom- plish[...]

119 - COMMUNICA TION ST A TUS In the Standby Mode, press: The status of the line in use is displayed. (If Line 2 is in use in- stead of Line 1, the Line 2 sta- tus is displayed in the same for- mat). Whenever is pressed, the status of the phone line and Pending Jobs will be displayed. TRANSMIT A fax transmission is under way. RECEIVE A fax receptio[...]

120 You can display the last 150 transmissions on the LCD. You can also print out the report of the displayed job. With the Standby Mode screen displayed, select the direct func- tion access view on the opera- tion panel. Press: If you want to print a report of the displayed job, press: The facsimile prints a TRANS- MISSION REPORT. The last transmi[...]

121 A screen such as the one below is displayed while a document is being transmitted in the Di- rect Transmission Mode. Press: Select the desired option. To cancel the transmission, press: To continue the transmission, press: Reserved jobs can be cancelled while they remain in memory. The following 5 types of jobs can be cancelled using this pro- [...]

122 Select the desired job type. The operation and screen to fol- low varies for each item number selected. If you selected 2.RECEIVE , go to Step 3. If you selected 5.JOB NUM- BER , go to Step 4. If you selected: 1. TRANSMIT 3. POLLING 4. POLLING RESERVE Go to Step 5. Enter the job number you want to cancel. Display the status of the desired job b[...]

123 The Group Broadcast Transmis- sion feature allows you to send a document to multiple remote parties in a single operation. Note that a Group Broadcast Transmission requires all pages to be scanned to memory prior to dialing, and thus adequate re- sidual memory is required. NOTE: If the optional handset is in- stalled, the handset dialing is not[...]

124 The Multi-Key Quick Broadcast Transmission allows documents to be sent to a combination of the following numbers without pre-programming a group. • Abbreviated Dial Numbers • One Touch Dial Keys • Alphabet Dialed Numbers • Keypad Dialed Numbers Enter the facsimile number of the remote party using any of the four dialing methods. • One[...]

125 You can cancel or modify the Manual Group Dial Number reg- istered in this facsimile. Select the number you want to delete or modify using or , and press: Multi-Ke y Quick Br oadcast T ransmission - continued MULTI GROUP 1.CANCEL 2.MODIFY 3.RETAIN To select “1.CANCEL,” go to Step 4a. To select “2.MODIFY,” go to Step 4b. To select “3.R[...]

126 What is a “Relay Transmission”? A relay transmission is used to send documents from your facsimile (originator) to a Hub Station, which then sends them to additional end stations. If you have several stations in one or more regional areas (e.g. Los Angeles Metro, New York City, Dallas-Ft. Worth, Seattle-Tacoma, etc.); you can save time and [...]

127 This section describes the pro- cedures to setup a Relay Box in the DP120F/DP125F hub unit. Using this function, all ITU-T F- code compliant facsimiles can receive or transmit documents to and from the DP120F/ DP125F. Relay Boxes must be setup prior to utilizing the DP120F/DP125F as a Relay Box Hub. For more information, see page 126. You can a[...]

128 Enter the Relay Box number (max. 20 digits). Then press: Select whether or not to use the password option for this relay box. To set the password option for this relay box, press: Go to Step 7. If you do not wish to set the password option with this relay box, press: Go to Step 8. Enter the password (max. 20 digits). Enter the Box Number 5 Sele[...]

129 Setting Up a Relay Bo x - continued If an end station is assigned to an Abbreviated Dial Number, press: + Enter the Abbreviated Dial Number. Enter the Abbreviated Dial Number of End Station 8b Then press: Go to Step 8. Enter the End Station 8 RELAY END NUMBER ABB. NUMBER =(1-999) XX After 2 seconds: RELAY END NUMBER ABB. NUMBER= XXX XXXXXXXX RE[...]

130 Complete the End Station Entry 9 When all the desired End Sta- tion Entries (One Touch Keys, Abbreviated Dial Numbers or Group Numbers) are completed under the same Relay Box, press: TRANSMISSION REPORT ENTER TEL NUMBER, SPEED DIAL KEY OR OT ENTER TO COMPLETE Enter the facsimile number you want the relay transmission re- port (relay transmissio[...]

131 Setting Up a Relay Bo x - continued Then press: The following screen is dis- played for about 2 seconds to indicate that the Mailbox is reg- istered. REGISTERED Enter the Number to send the Transmission Result - continued 10 Press the desired One Touch Key. Example: One Touch Key 01. The following screen is dis- played for about 2 seconds to in[...]

132 This section describes the proce- dures to delete an existing Relay Box in a DP120F/DP125F hub unit. Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Select “4.BOX SETUP” by pressing: Select “3.BOX DELETE” by pressing: Enter the Box number (max. 20 digits) of the Relay Box you want to delete. Then [...]

133 Enter the Password (max. 20). The following screen is dis- played to indicate that the can- cellation is accepted. Enter the Password 5 Complete the Procedure 6 CANCELLED Deleting a Rela y Bo x - continued Then press: NOTE: Make sure that the correct password is entered. Other- wise, the machine will inform you that the password is in- correct.[...]

134 Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: This section describes the pro- cedures to send a document to Relay Box in a remote hub unit. The remote hub unit must be compliant with ITU-T F-code communications. For more infor- mation, see page 126. NOTE: The destination relay box must be setup in the r[...]

135 Relay T ransmission to a Remote Hub - continued Enter the password to access the Relay Box. Then press: Enter the facsimile number of the remote hub unit using any of the following dialing meth- ods. • One Touch Key Dialing ... See page 97 • Abbreviated Dialing ... See page 98 • Alphabet Dialing ... See page 99 • Keypad Dialing ... See [...]

136 The DP120F/DP125F features advanced Polling and Mailbox functions designed to provide remote document retrieval capa- bilities. In addition, the DP120F/ DP125F is a “Hub” type unit where documents can be stored and polled by other facsimiles (with polling capabilities to re- trieve documents from the DP120F/DP125F). Polling Reservation allo[...]

137 The Open Mailbox is a new international standard for mailbox communications. Open Mailbox (ITU-T F- code communications) allows storage and retrieval of documents via mailboxes that comply with this standard. The DP120F/DP125F is a hub unit that has document storage capabilities so that ITU-T F- Code compliant remote units can retrieve document[...]

138 This procedure allows the DP120F/DP125F to send a doc- ument to another remote fac- simile when requested. In addi- tion, documents can be protect- ed from unauthorized remote facsimiles by using security codes. Two types of security codes are offered. 4-Digit Security Code When the 4-digit security code is selected as the check code, the docum[...]

139 Select “2.SECURITY CODE” by pressing: Select “3.TEL NO.” by pressing: Enter the number of the polling Select “4.CODE & TEL NO.” by pressing: Use the Dial Keypad to select one of the following options or use / to scroll up/down the menu and press . 1. NO Select this option if you do not want to use security. Go to Step 7. 2. SECU[...]

140 Load the document face down in the Document Tray (see page 88). Adjust the resolution and con- trast if desired (see page 89). Public Mailbox is a feature used to store a document in memory so that multiple remote parties may poll to receive it at any time. No Security Codes are used with this feature. The document is retained in memory regardl[...]

141 Use this procedure to retrieve a document from a remote fac- simile. If the remote facsimile is a TOSHIBA facsimile and a 4-digit security code is programmed to the document to be polled, you must enter the correct 4-digit se- curity code in order to retrieve the document. Turn the Flip Panel to the “50- 73” view to select the desired Funct[...]

142 Enter the 4-digit security code for the document to be re- trieved. The facsimile will dial the re- mote facsimile to retrieve the document. When the operation is complete, the following screen is displayed for about 2 seconds and your documents will be printed. Enter the Security Code 5 Complete the Procedure 6 OPERATION COMPLETED FILE NBR = 1[...]

143 In a Multi Polling operation, the documents are retrieved from multiple remote facsimiles using pre-programmed groups, One Touch Keys, Abbreviated Dial Numbers, Alphabet Dial, or from the Dial Keypad. Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Select “1.POLLING” by press- ing: Enter the number of[...]

144 Enter the 4-digit security code for the document to be re- trieved. The facsimile will dial the re- mote facsimiles to retrieve the documents. When the operation is complete, the following screen is displayed for about 2 seconds and your documents will be printed. When all the remote facsimile locations have been entered in Step 4, press: Selec[...]

145 Use this procedure to poll the same remote facsimile(s) on a regular schedule. Continuous Polling operations can be pro- grammed for specific time inter- vals on the days selected. In ad- dition, a 4-digit security code can be used with other TOSHI- BA facsimiles when the docu- ment has a security code pro- grammed. NOTES: • Calls are perform[...]

146 Select the day of the week to start polling. When the day-of- week range is displayed cor- rectly, press: NOTES: • To designate the start or end day, use / to move the entry point. • Press / t o change the day. Enter the number of the remote facsimile using any of the fol- lowing dialing methods. • One Touch Key Dialing ... See page 97 ?[...]

147 Turnaround Polling allows you to poll another facsimile after transmitting documents to it on the same phone call. NOTE: Turnaround polling may not operate with certain non- TOSHIBA models. Press: + + Load the document face down in the Document Tray (see page 88). Adjust the resolution and con- trast if desired (see page 89). To set Turnaround [...]

148 Enter the 4-digit security code for the document to be re- trieved. Enter the number of the remote facsimile using any of the follow- ing dialing methods. • One Touch Key Dialing ... See page 97 • Abbreviated Dialing ... See page 98 • Alphabet Dialing ... See page 99 • Keypad Dialing ... See page 100 The facsimile will dial the re- mote[...]

149 This section describes the procedures to setup a Mailbox in the DP120F/DP125F hub unit. Using this function, all ITU-T F-code compliant facsimiles can reserve, transmit, or retrieve documents to and from the DP120F/DP125F. Mailboxes must be setup prior to utilizing the DP120F/DP125F as an Mailbox Hub. For more informa- tion, see page 137. Two T[...]

150 Enter the Mailbox number (max. 20 digits). Then press: The following screen is dis- played for about 2 seconds to indicate that the Mailbox is reg- istered. Select whether or not to use the password option for this mail- box. To set the password option for this mailbox, press: Go to Step 7. If you do not wish to set the password option with thi[...]

151 This section describes the pro- cedures to delete an existing Mailbox in a DP120F/DP125F hub unit. NOTE: If a document exists in the Mailbox you want to delete, this operation is not allowed until the document is re- trieved, printed, or cancelled from the Mailbox. Turn the Flip Panel to the “50- 73” view to select the desired Function Key.[...]

152 Enter the Password (max. 20). The following screen is dis- played to indicate that the can- cellation is accepted. Enter the Password 5 Complete the Procedure 6 CANCELLED Deleting a Mailbo x - continued Then press: NOTE: Make sure that the correct password is entered. Other- wise, the machine will inform you that the password is in- correct. EN[...]

153 Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: This section describes the pro- cedures to send a document to a remote hub unit’s Confidential Box, or reserving a document to a Bulletin Board Box in a remote hub unit. The remote hub unit must be compliant with ITU-T F- code communications. For more info[...]

154 Enter the Box Number (max. 20 digits). Then press: If you are sending to a Confi- dential Box, go to Step 7. If you are sending to a Bulletin Board, go to Step 6. Enter the password to access the Bulletin Board Box. Then press: Enter the facsimile number of the remote hub unit using any of the following dialing meth- ods. • One Touch Key Dial[...]

155 Select “4.INPUT TO MAILBOX” by pressing: NOTE: You may use / to scroll up/down the menu screen to select this option. This section describes the pro- cedure to reserve a document to the DP120F/DP125F’s Confi- dential Box or Bulletin Board Box. NOTE: Before a document can be reserved to a mailbox; that mailbox must first be setup. See page[...]

156 Enter the Box Number (max. 20 digits). Then press: If you are reserving to a Confi- dential Box, go to Step 7. If you are reserving to a Bulletin Board Box, go to Step 6. Enter the password to access the Bulletin Board Box. The facsimile starts scanning the document into memory. The following screen is dis- played for about 2 seconds be- fore r[...]

157 Select “3.POLL FROM MAIL- BOX” by pressing: This section describes the pro- cedure to retrieve a document from a Confidential Box or Bulle- tin Board Box in a remote hub unit. Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Select the desired type of Mail- box. To poll a document in a Confi- dential B[...]

158 Enter the password to access the Confidential Box. Then press: Enter the facsimile number of the remote hub unit using any of the following dialing meth- ods. • One Touch Key Dialing ... See page 97 • Abbreviated Dialing ... See page 98 • Alphabet Dialing ... See page 99 • Keypad Dialing ... See page 100 The facsimile starts dialing the[...]

159 Select “1.PRINT MAILBOX” by pressing: This section describes the pro- cedure to retrieve a document from a local DP120F/DP125F’s Confidential Box or Bulletin Board Box. For more informa- tion, see page 149. Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Select the desired type of Mail- box. To prin[...]

160 Enter the password to access the Confidential Box. Then press: The facsimile starts printing the document. The following screen is displayed during the printing sequence before returning to the Standby Mode. Printing a Document from a Mailbo x (Local Hub) - continued Enter the Password 5 Complete the Procedure 6 MAY-17-00 WED10:22 RESIDUAL MEMO[...]

161 This section describes the pro- cedure to cancel the docu- ments stored in the DP120F/ DP125F. This operation will erase all existing documents in each Mailbox, but not erase the Mailbox itself. Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Select the desired type of Mail- box. To cancel documents from [...]

162 Enter the password to access Confidential Box. The facsimile will display the fol- lowing screen for approximately 2 seconds before returning to the Standby Mode. Cancelling Documents in a Mailbo x (Local Hub) - continued Enter the Password 5 Complete the Procedure 6 CANCELLED or Then press: CANCEL(CONFIDENTIAL) PASSWORD =(MAX20) *** * CANCEL(B[...]

163 The Department Code Standby menu is shown below. Enter the 5-digit Department Code preset for your depart- ment. This procedure assumes that you have selected and config- ured the Department Codes on pages 55 and 56 of this manual. Once selected, the use of the facsimile is limited to authorized personnel only. NOTE: The usage for each depart- [...]

164 This procedure assumes that you have enabled the Account Code option on page 58 of this manual. Once enabled, the facsimile will prompt for an Account Code prior to dialing the remote party. The entered Account Code will be printed in the Account Code column on the Activity Journal. NOTES: • “Account Code” tracking is only possible when u[...]

165 This function enables the at- tachment of a cover sheet to the document being transmitted. Prior to selecting this function for the first time, you may wish to prepare a Cover Sheet image (Logo) to be used on the cover sheet. See Step 4 of this proce- dure. Load the image document to be included on the cover sheet. NOTE: In preparing a document[...]

166 Start constructing your dialing sequence using any of the fol- lowing dialing methods. You may use them consecutively un- til your entire dialing string has been entered. After each entry sequence, the LCD screen dis- plays the screen shown is step 2. • One Touch Key Dialing ... See page 97 • Abbreviated Dialing ... See page 98 • Alphabet[...]

167 To properly identify the sender of your documents, the DP120F/DP125F prints a transmission header (TTI) on the recording paper of the remote facsimile. The information included in the TTI are: • Date and Start Time The date and start time when this document is sent to the remote facsimile. • Transmitting Station ID Name (see page 42) • Tr[...]

168 Recovery Transmission allows the operator to re-transmit a document after failing the ini- tially specified number of redial attempts. If the Recovery Transmission is set to ON, the document is stored in memory for a specified length of time. You may retrans- mit the document during this time period without re-scanning the original document. Pr[...]

169 This operation is used to re- send a document after the docu- ment initially failed to be sent. If recovery transmission is set to ON, the document is stored in the DP120F/DP125F for resend- ing. NOTE: When Recovery Transmis- sion is set to OFF, an error tone and “NOT ALLOWED NOW” LCD prompt result when Recovery Transmis- sion is selected. [...]

170 To delete the selected docu- ment stored for resending, press: To retain the selected document stored for resending, press: Sending Reco very T ransmission - continued Select the Cancel Option 5 DELETED FILE NBR = 123[...]

171 Some telephone PBX (Private Branch Exchange) systems can track and monitor all outgoing calls made by a facsimile. This is done by entering a PIN code after dialing the destination fac- simile number. The Toshiba DP120F/DP125F faciliates the telephone PBX system by masking the PIN en- tered with a “$” on both the LCD and TX Reports/Journals[...]

172 Press: + + Select “2.OFF” by pressing: The following screen is dis- played. You may dial the remote facsimile for your communica- tion job. The display will return to the Standby Mode in about 60 seconds if no keys are pressed. If the ECM default setting is set to ON, it is always effective for communications on your facsim- ile. You can tu[...]

173 Press: + + + + This function prevents your fac- simile from receiving docu- ments from unknown parties. Transmissions to the DP120F/ DP125F are only possible when the sending facsimile’s terminal identification or telephone num- ber match those assigned to the Abbreviated Dial Numbers or One Touch Dial Keys on your facsimile. NOTES: • Privi[...]

174 To clearly identify the time, date, and page count of your facsimile receptions, the DP120F/DP125F is able to print a Reception Footer (RTI) on received documents using the DP120F/DP125F’s internal clock. Press: + + + + NOTES: • The Transmitting Station ID Number will only be provided if it is programmed in the remote facsimile’s Terminal[...]

175 Press: + + + + Select the Memory Reception Option. To set the Memory Reception ON, press: To set the Memory Reception to OFF, press: When the setting is complete, the following screen is dis- played. To return to the Standby Mode, press . When the printer becomes unavailable during a document recep- tion, due to a recording paper jam, toner emp[...]

176 There are occasions when you may wish to secure access to incoming documents. Secure RX allows you to receive docu- ments to memory until a security code is entered. This ensures that only users with the correct security code may retrieve documents. In addition, the Se- cure RX can be setup to auto- matically be activated during a specified tim[...]

177 Enter your new 4-digit security code. The screen shown below is displayed to confirm your en- try. Then press: Your security code entry is now complete. Go to Step 7 of next section to set your Activity Pe- riod. This section describes the pro- cedure to setup the DP120F/ DP125F to automatically acti- vate Secure RX during a speci- fied time pe[...]

178 To activate automatic Secure RX during a specified time pe- riod, press: Go to Step 5. To de-activate automatic Secure RX during a specified time pe- riod, press: Then press: to return to the Standby Mode. Enter the time period (start time and end time) subject to auto- matic activation using the fol- lowing keys. You can also set Secure RX to [...]

179 This section describes the pro- cedure to manually activate Se- cure RX. NOTES: In order to manually activate Secure RX, you must first activate Secure RX by going through the Secure RX Ac- cess Code setting. (See page 176). Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: NOTE: If Secure RX Activation is [...]

180 This section describes the pro- cedure to manually print out document data received into memory during Secure RX op- eration. Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: NOTE: If Secure RX Activation is set to OFF in the “Secure RX Activation Period Setting”, an error will result upon press- ing i[...]

181 - TRANSMISSION OPTIONS Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Enter the time and day-of- month to start the communica- tion. (The cursor moves to the next right digit as a numeric value is entered on each digit. Use the [ ] key to backspace and de- lete the values on the digits al- ready entered.[...]

182 To set the DP120F/DP125F to always print a communication report in any condition, press: To set the DP120F/DP125F to only print a communication re- port when an error condition is encountered, press: To set the DP120F/DP125F to never print a communication re- port, press: You can request a communica- tion report every time a docu- ment is sent.[...]

183 Priority Transmission permits you to execute a transmission before any other reserved trans- mission job. NOTES: • Priority reservation is good for a Single Trans- mission only. • Only one communication can be reserved as a Pri- ority Transmission. When a transmission is already reserved as a Pri- ority Transmission, press- ing will result [...]

184 If communication errors fre- quently occur while transmitting documents due to bad line con- ditions, we recommend you to select a lower transmission speed to enable quality trans- missions. The transmission speed will be restored to the de- fault value automatically after the low speed transmission is completed. You can activate this option wh[...]

185 This function attaches a sub-ad- dress to the standard destina- tion address in the event the re- mote party requires one. Three types of sub-addresses can be used (SUB, SEP, and PWD); or any combination of two or three types can be used. After selecting the desired types, the transmission to follow will be sent to the desired ad- dress using t[...]

186 Enter the required SEP address (max. 20 digits), then press: The display returns to the screen at the bottom of Step 2. You may continue from Step 3 and enter another sub-address of a different type. To complete your sub-address entry, select option “1.COMPLETE” in step 3. Enter the required PWD (max. 20 digits), then press: The display ret[...]

187 This function attaches a cover sheet to the document to be transmitted or prints the cover sheet for confirmation purposes. Prior to using this cover sheet feature, the Cover Sheet func- tion must be set to ON. For more information see page 165. NOTES: • When sending multi-ad- dress transmissions, the cover sheet will be attached to the docum[...]

188 Enter your name. See page 37 for more informa- tion on Character Entry. Then press: Enter the number of the remote facsimile using any of the follow- ing dialing methods. • One Touch Key Dialing ... See page 97 • Abbreviated Dialing ... See page 98 • Alphabet Dialing ... See page 99 • Keypad Dialing ... See page 100 FACSIMILE MESSAGE MA[...]

189 This option allows you to select the phone line to be used for a transmission if this facsimile is equipped with the 2nd Line Board. You can activate this option when programming an Abbrevi- ated Dial Number (see page 70) or One Touch Dial Key (see page 77) if the communication with a certain remote party al- ways requires this option. NOTE: Li[...]

190 Enabling or Disab ling Send After Scan T emporaril y Load the Document 1 With the Send After Scan Mode Default Setting set to “OFF”, this feature allows you enable the Send After Scan mode for a single transmission. Once that transmission is complete, the default status is regained. With Send After Scan selected, every page of the doument w[...]

191 Enter the number of the remote facsimile using any of the fol- lowing dialing methods. • One Touch Key Dialing ... See page 97 • Abbreviated Dialing ... See page 98 • Alphabet Dialing ... See page 99 • Keypad Dialing ... See page 100 Enabling or Disabling Send After Scan T emporaril y - contined Enter the Facsimile Number 5 Select the M[...]

192 When this function is set to ON, the designated number of pages will be printed at the top of the recording paper at the remote station. This function is effective for a Direct Document Trans- mission only. (The total number of pages will be printed auto- matically as part of the TTI in Memory Transmissions.) This setting is very helpful for co[...]

193 This function is used to set the facsimile’s speaker ON in order to monitor the phone line for one communication only. This func- tion is mainly used to confirm di- aling and phone line status. You can activate this option when programming an Abbrevi- ated Dial Number (page 70) or One Touch Dial Key (page 77) if communication with a certain r[...]

194 This function prevents your fac- simile from sending to an incor- rectly dialed phone. With this function set ON, the dialed num- ber will be checked against the remote facsimile’s programmed Transmit Terminal ID (TTI). The transmission will only occur if the number dialed matches the remote party’s number. NOTE: To change the default set- [...]

195 This facsimile allows the operator to set various options regarding the lists and reports listed below. JOURNAL There are two types of Journals available on the DP120F/DP125F. Both the Transmission Journal (TX Journal) and Reception Journal (RX Journal) list the 150 most recent transactions. Journals can be printed either Automatically or Manua[...]

196 Press the following key to setup automatic printing of the TX and RX Journals whenever 150 transactions have taken in place. To turn ON Automatic printing of journal, press: To turn OFF Automatic printing of journal, press: The following screen is dis- played to confirm your selection. OPERATION COMPLETED Reception Journal Settings - continued [...]

197 Select the desired printing option for non-memory, direct transmis- sions. To ALWAYS print a Transmis- sion Report whenever a docu- ment is transmitted, press: To only print a Transmission Re- port when an error has occurred, press: To turn OFF automatic printing of Transmission Reports, press: Press: + + + + + + Display the SET TX REPORT Menu [...]

198 Press: + + + + + + SET MEMORY-TX REPORT 1.ALWAYS 2.ON ERROR 3.OFF Memory T ransmission Repor t Setting Display the MEMORY-TX REPORT Menu 1 To print a first page image of the facsimile document on the Transmission Report, press: To not print a first page image of the facsimile document on the Transmission Report, press: Select the desired printi[...]

199 Press: + + + + + + SET MULTI-ADD REPORT 1.ALWAYS 2.ON ERROR 3.OFF Multi-Address T ransmission Report Setting Display the MULTI-ADD REPORT Menu 1 Select the desired option for Multi-address Transmission Re- ports. To ALWAYS print a Transmis- sion Report whenever a docu- ment is transmitted, press: To only print a Transmission Re- port when an er[...]

200 Press: + + + + + + Multi-P olling Repor t Setting Display the MULTI POLL REPORT Menu 1 Select the desired option for Multi-polling Reports. To ALWAYS print a report whenever a document is trans- mitted, press: To only print a report when an error has occurred, press: To turn OFF automatic printing of this report, press: The following screen is [...]

201 Press: + + + + + + Relay Originator Report Setting Display the RELAY ORG. REPORT Menu 1 Select the desired option to print a report whenever a Relay trans- mission is sent. NOTE: This is only applicable if the DP120F/DP125F is used as an Originator for a relay trans- mission (see page 134). To ALWAYS print a report when- ever a document is tran[...]

202 Press: + + + + + + Relay Station T ransmission Repor t Setting SET RELAY STN. REPT. 1.ALWAYS 2.ON ERROR 3.OFF Select the option to print a re- port when the DP120F/DP125F is used as a relay hub station. This report is printed by the hub unit after a relay transmission to end terminals. To ALWAYS print a report, press: To only print a report whe[...]

203 Press: + + + + + + Relay Destination Report Setting Display the RELAY DEST. REPORT Menu 1 Select the desired option to send a Relay result report to the Originator terminal when this DP120F/DP125F is the hub unit used in a relay transmission. This is only applicable if the DP120F/DP125F is used as a Hub unit for the relay transmis- sion. To ALW[...]

204 Press: + + + + Select the desired option. To select the LOCAL MAIL- BOX, press: + Go to Step 3. To select the REMOTE MAIL- BOX, press: + Go to Step 4. To select the RELAY, press: + Go to Step 5. When “3.RELAY” is selected in Step 2, the following screen dis- plays. When “1.LOCAL MAILBOX” is selected in Step 2, the following screen displ[...]

205 NBR. FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS 001 020 MAY-17 14:01 59/59 099 +1234567890 01 9999 G3 502 P NG 20 TRANSMISSION JOURNAL PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 SCAN COUNT : 1234 (000004D2) PRINT COU[...]

206 T ransmission/Reception Journal (Communication Journal) - continued Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Display the PRINT NUMBER Menu 1 Manual Print Printing will start when is pressed with no document loaded in the Document Tray. PRINT NUMBER 1.1-50 (1 PAGE) 2.1-100 (2 PAGES) 3.1-150 (3 PAGES[...]

207 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 NBR. FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACOUNT MODE STATUS 001 020 MAY-17 14:01 00/58 002 ABCDEFGHIJKLMNOPQRST G3 51 2 NG 20 Auto Print (if programmed, see page 197): Printing will auto[...]

208 MEMORY TRANSMISSION REPORT PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 FILE NUMBER : 0 70 DATE : MAY-17 14:18 TO : ABCDEFGHIJKLMNOPQRST DOCUMENT PAGES : 02 START TIME : MAY-17 14:20 END TIME : MAY-17 14:23 SENT PAGES : 02 STATUS : OK File[...]

209 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 TX/RX FILE NBR FUNCTION PGS MAIL DATE TIME TO 001 MULTI TX 003 MAY-16 11:55 TEL NBR : 123456789012345678901234567890 1234567890 ABB.NBR : 001 002 003 004 005 006 007 GROUP : 0001 0002 0003 0004 [...]

210 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 FILE NUMBER : 005 DATE : MAY-17 14:18 DOCUMENT PAGES : 15 START TIME : MAY-17 10:56 END TIME : MAY-17 14:18 (RECOVERY TIME:MAY-17 14:18) SUCCESSFUL GROUP NUMBER 0001 ABCDEFGHIJKLMNOPQRST ABB. 00[...]

211 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 MULTI POLLING REPORT FILE NUMBER : 005 DATE : MAY-17 14:18 DOCUMENT PAGES : 15 START TIME : MAY-17 10:56 END TIME : MAY-17 14:18 (RECOVERY TIME:MAY-17 14:18) SUCCESSFUL GROUP NUMBER 0001 ABCDEFG[...]

212 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 RELAY TX ORIGINATOR TERMINAL REPORT Auto Print (if programmed, see page 201): Printing will automatically start after the originating sta- tion transmits to all of the assigned relay stations, s[...]

213 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 FILE NUMBER : 011 DATE : MAY-17 10:55 DOCUMENT PAGES : 15 START TIME : MAY-17 10:56 END TIME : MAY-17 14:18 (RECOVERY TIME:MAY-17 15:18) SUCCESSFUL GROUP NUMBER 0012 ABCDEFGHIJKLMNOPQRST OT 0 2 [...]

214 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 FILE NUMBER : 0 13 DATE : MAY-17 10:55 DOCUMENT PAGES : 15 START TIME : MAY-17 10:56 END TIME : MAY-17 14:18 (RECOVERY TIME:MAY-17 14:10) SUCCESSFUL GROUP NUMBER 0012 ABCDEFGHIJKLMNOPQRST OT 0 1[...]

215 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 FILE NUMBER : 045 DATE : MAY-17 20:31 GROUP NUMBER : 00001 0002 0003 0004 DOCUMENT PAGES : 1 2 FROM : +1234567890123456789 RELAY RECEPTION LIST Auto Print (if programmed, see page 204): Printing[...]

216 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 MAILBOX/RELAY BOX REPORT MAILBOX BOX NBR TYPE PGS FILE NBR DATE TIME FROM 12345678901234567890 CONFIDENTIAL BOX 025 001 MAY-15 22:30 12345678901234567890 *123##456* CONFIDENTIAL BOX 001 099 MAY-[...]

217 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 DEPARTMENT CODE LIST DEPT NBR NAME DEPT CODE TX PGS RX PGS COPY PGS EMAILS SENT 01 ABCDEFGHIJKLMNOPQRST 12345 123456 123456 123456 123456 02 OPERATION CENTER 82615 296541 12104 99999 2345 14 SYS[...]

218 Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: These are listings of the preset Abbreviated Dial Numbers, One Touch Keys, Multi-address Groups, and Alphabetical sort. You can request all of these lists (except Alphabetical Sort List) as part of one operation se- quence or individually one by one. Issues [...]

219 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 PHONEBOOK IN ALPHABETICAL ORDER NAME LOCATION FAX NUMBER/E-MAIL ADDRESS ABCDEFGHIJKLMNOPQRST OT 01 1234567890123456789012345678901234567890 0987654321 SUB:09876543210987654321 SEP:998877665544 P[...]

220 ABBREVIATED TEL NUMBER LIST PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Issues a list of remote station dialing numbers assigned as Abbreviated Dial N[...]

221 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 GROUP NUMBER INFORMATION Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Issues a list of One Touch Key or Abbreviated Dial Numbers registered in Multi-ad[...]

222 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Issues a list of dial numbers of the remote stations assigned to One Touch Dial Keys. Station Name, or use[...]

223 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 FUNCTION LIST DIAL TYPE(LINE1) : MF DIAL TYPE(LINE2) : MF CALL NUMBER : KEYBOARD TYPE : QWERTY MEMORY SIZE : 8MB MACHINE SETTING RINGER VOLUME : 4 ALARM VOLUME : 3 KEY TOUCH VOLUME : 4 MONITOR V[...]

224 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 Issues a list of menu items through which functions or op- tions can be set. This list can be a useful guide during machine programming. To display the main menu, press: Menu List Printing Proce[...]

225 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 POWER FAILURE LIST This facsimile has a battery to back up the document memory contents. However, when the power is turned off for a lengthy period (due to a power failure, etc.), the communicat[...]

226 If an abnormal condition arises in the facsimile or an incorrect operation is performed, an alarm buzzer is generated for about 4 seconds and a mes- sage to indicate the nature of the error appears in the LCD window. In that case, take cor- rective action according to the following table. Autodialer numbers and initial setting have been lost (d[...]

227 No paper exists in the lower paper tray. This error occurs with an optional paper tray in- stalled. Supply recording paper to the lower paper tray. No recording paper exists in any paper tray. Supply recording paper to the paper tray(s). The toner is nearly exhausted (warning). Replace the toner. The toner is exhausted. Replace the toner (see p[...]

228 Paper jam error codes indicate where (within the machine) a recording paper jam has occurred using a 2-digit number. P aper Jam Error Codes Error Code Cause How to Correct 10 20 30 50 80 90 A paper jam has occurred within the paper feed section of the Re- cording Paper Tray (when an Op- tional Recording Paper Tray is in- stalled: upper-tray). A[...]

229 When an Error Code is printed as a status indication on Transmission Reports, etc., refer to the following description for the applicable Error Code to determine the cause. Error Code Cause How to Correct 10 11 12 13 20 E0 E6 22 30 32 33 Paper Empty Recording Paper Jam Document Paper Jam Operation Panel or Top Cover Open Power Failure Error rel[...]

230 Too many document pag- es are set. The Scanner Cover is not closed fully. The document extension Tray is not fully extended. Something is wrong with the document paper itself. The ADF pad is dirty. The document was loaded with a wrong side down. The Scanner Cover is not closed fully. The remote party’s unit is not compatible with yours. Poor [...]

231 When receptions are not performed normally, check the points in the table below. If the facsimile will not operate correctly after confirming these points or anything not listed here occurs, call your service representatives. When you are to re- ceive a document and you press nothing happens. The recording paper does not come out. Problem C aus[...]

232 If a document jam occurs dur- ing a transmission, the mes- sage “DOCUMENT JAM” is displayed in the LCD window. Follow this procedure to clear a document jam. Leave the power of the fac- simile ON. Remove other docu- ments from the Document Tray, if any (except the jammed por- tion). Press the Scanner Cover Re- lease Button to open the cover[...]

233 If a recording paper jam occurs during a reception or a copying operation, the message “PA- PER JAM XX” is displayed in the LCD window. Follow this procedure to clear the jam. Leave the power of the fac- simile ON. If a document is in the Docu- ment Tray or Document Exit Tray, remove the document. Grasp the Top Cover Release Lever to open t[...]

234 Pull up on the green paper feed release lever. If there is any jammed paper, remove it in the direction of the arrow, being careful not to tear the recording paper. If a recording paper is jammed at the Fuser Section, remove the jammed paper. CAUTIONS : • As the Fuser Section is heated, pay special at- tention when handling it. If hot, allow [...]

235 If the Document Scanner Unit is dirty, your documents may not be transmitted clearly. If the Recording Unit is dirty, the document you receive may not be clear. In that case, clean the Document Scanner Unit or Re- cording Unit using the following procedures. You can check these problems by making a copy. Examples of print problem: Press the Sca[...]

236 Close the Scanner Cover. • Make sure that the hooks on both sides are firmly latched. Close the Scanner Cover 4 079 When the Recorded Ima g e is not Clear ... - continued Document Scanner Cleaning Procedure - continued[...]

237 Open the Top Cover 1 Grasp the Top Cover Release Lever to open the Top Cover. NOTE: If a problem with the Record- ing Unit remains after this action, you may require a new developer assembly or drum unit. Check for dirt or paper un- der the developer assembly (with drum unit) first. Call your service representative for assistance. Remove the De[...]

238 Clean the Front Contacts 6 Clean the silver contacts found along the front of the developer chassis, using a cotton swab. Recording Unit Cleaning Procedure - continued When the Recorded Ima g e is not Clear ... - continued Using a cotton swab, clean the silver contacts found in the rear of the developer chassis. Using a cotton swab, clean the s[...]

239 Clean the Mylar Sheet 13 Clean the mylar sheet of the Developer Assembly with a cot- ton swab. Recording Unit Cleaning Procedure - continued When the Recor ded Image is not Clear ... - continued Attach the Drum Unit to the Developer Assembly. Position the Drum Unit with the green drum surface facing the black toner roller on the Devel- oper Ass[...]

240 USER TEST MODE - A UT OMA TIC TEST MODE A UT O TEST Display the TEST MODE Menu 1 AUTO TEST mode, permits you to automatically perform a series of machine tests in one operation. The test items performed by the AUTO TEST are: • FLASH ROM TEST Checks the program data, function data, and language data. • SRAM TEST Checks the SRAM Memory. • D[...]

241 INDIVIDU AL TEST Summar y In INDIVIDUAL TEST mode, you can perform specific tests on this facsimile. Press: + + 01.ADF TEST 02.KEY TEST 03.LED TEST 04.LCD TEST ↓ 05.SPEAKER TEST 06.SWITCH TEST 07.TEST PRINT NOTE: Only 4 selections can be displayed at one time. Enter the INDIVIDUAL TEST Menu 1 Select the Desired INDIVIDUAL TEST (01-07) 2 Press[...]

242 ADF TEST Press: + + + + Select the ADF TEST Menu 1 The ADF test checks the op- eration of the ADF by trans- porting and unloading docu- ments. You can check that the ADF is normal if the number of documents loaded is consis- tent with the number of docu- ments transported and un- loaded. ADF TEST LOAD DOCUMENT Load the documents in the document[...]

243 Select the ADF Test Result 4 If the number of documents loaded is consistent with the number of documents unload, press: If a document is not fed prop- erly (even once), press: ADF TEST - continued Completed the ADF TEST 5 The word “OPERATION COM- PLETED” is displayed on the screen and the unit returns to the individual test selection scree[...]

244 KEY TEST Select the Key Test Menu 1 Press: + + + + KEY TEST PRESS ALL KEYS EXCEPT STOP KEY The key test checks key switch operation on the Opera- tion Panel. Check the Keys 2 Press all the key switches ex- cept . If all the keys except have been detected, the screen below is displayed. KEY TEST PRESS STOP KEY Exit the Key Test Mode 3 Press: The[...]

245 LED TEST Select the LED TEST Menu 1 Press: + + + + LED TEST CHECK IF ALL LEDS ARE TURNED ON STOP TO COMPLETE The LED test checks LED op- eration by lighting all the LEDs on the Operation Panel. Check the LCDs 2 Visually check that all the LEDs are on. After checking, press . LED TEST ENTER TEST RESULT 1.OK 2.NG Select the Test Result Option 3 I[...]

246 LCD TEST Select the LCD TEST Menu 1 Press: + + + + LCD TEST LCD WILL TURN BLACK AND THEN CLEAR PRESS START KEY The LCD test checks LCD op- eration by turning on and off all the elements of the LCD on the Operation Panel. Start the LCD Test 2 Press: All of the elements of the LCD should turn on (as is the ex- ample below). Five seconds later, al[...]

247 SPEAKER TEST Select the SPEAKER TEST Menu 1 Press: + + + + The speaker test checks speaker operation by changing the volume output from the speaker. SPEAKER TEST STOP TO COMPLETED VOLUME= (0-7) 0 1 2 3 4 5 6 7 Select the SPEAKER TEST Option 2 Select a speaker volume level by using or . Level 0 produces no sound, and Level 7 the maximum volume. [...]

248 SWITCH TEST Select the SWITCH TEST Menu 1 Press: + + + + The switch test checks if the detection switches operate nor- mally. The test items in SWITCH TEST mode are as follows: • Detection of Scanner Cover open/closed status • Detection of Top Cover open/closed status • Detection of Process Unit (Drum Unit with Developer Assem- bly) prese[...]

249 SWITCH TEST - continued Pull out the Upper Recording Paper Tray. When the absence of a Recording Paper Tray is detected, the screen below ap- pears. After checking that the screen is displayed, install the Recording Paper Tray. Detects the absence of an Upper Recording Pa- per Tray. If no recording paper is placed in the Recording Paper Tray, t[...]

250 SWITCH TEST - continued Check the Flip Panels 7 Set both Flip Panels on the left-hand side. The result of the switch test (“OK” or “NG”) is displayed on the screen, and the unit returns to the individual test selection screen. If one Flip Panel is set on ei- ther side, move the Flip Panel on the right-hand side to the left-hand side and[...]

251 TEST PRINT Select the TEST PRINT Menu 1 The test print checks the print function by printing a test pat- tern. Press: + + + + MAY-17-00 WED11:13 RESULT MEMORY 100% PRINTING LIST The test pattern is printed and the unit returns to the standby mode screen. Print Sample[...]

252 This test result list prints out the results of the individual tests as a self test report. PRINTING a TEST RESUL T Select the TEST RESULT Menu 1 Press: + + After completion of the list out- put, the display returns to the standby mode screen. Print Sample Print Sample - TEST RESUL T[...]

253 REMO TE SER VICE - RDC (Remote Diagnosis Configuration) Ser vice This machine has a function to receive the following services remotely. (Consult your authorized TOSHIBA dealer for assistance in using this function.) RDC (Remote Diagnosis Configuration) This service enables the machine to be dialed from a service center to retrieve information [...]

254 A utomatic Supplies Order Setting - A UT OMA TIC SUPPLIES ORDER This machine can automatically send an order sheet to a designated fax machine informing your supplier that a replacement Drum Kit or Toner Kit is required. Contact your local authorized dealer for information on this setting. NOTE: This function is not available in the United Stat[...]

255 Document Size: Width ..... 216 mm (8.5 inches) max. 148 mm (5.8 inches) min. Length ... 1000 mm (39.4 inches) max. 100 mm (3.9 inches) min. Recording Paper Size: Width ..... 216 mm (8.5 inches) Length ... 280 or 356 mm (11.0 or 14.0 inches) Recording Paper Tray Capacity: Up to 550 sheets per tray (with the recom- mended paper) Effective Scannin[...]

256 Letter-size Recording Paper: Legal-size Recording Paper: Drum Kit: DK-15 Toner Kit: TK-15 Developer Unit: DU-15 2nd NCU Board with V.34 Modem: GD-1030-US (DP120F only) Memory Board (4MB): GC-1030 (DP120F only) Recording Paper Tray: FU-15L Bypass Tray (DP120F only): BC-15 Handset: HD-15 PCL Print Kit: GA-1020 NIC Kit: GF-1010 Internet FAX Kit: G[...]

257 T OSHIB A Vie wer OPERA T OR’S MANU AL[...]

258 W ordcraft International Limited Unimessage Pro Software Licence Agreement CONDITIONS OF PURCHASE Software is licensed subject to the limitations on permitted use. No refund will be given after the purchaser has installed the software. This Licence shall continue for as long as the Product is in use. Failure to comply with the terms and conditi[...]

259 INTRODUCTION INSTALLATION DESCRIPTION CONTENTS LICENSE A GREEMENT ............................................................ 2 58 CONTENTS ................................................................................ 259 INTRODUCTION ........................................................................ 260 INST ALLA TION AND DEVICE CONF[...]

260 INTR ODUCTION “TOSHIBA Viewer” has been specially designed for use with DP120F/DP125F’s [Multi-Function Peripherals] and TWAIN compatible scanning devices. Subject to the device with which you are using TOSHIBA Viewer and the configuration of your specific copy of TOSHIBA Viewer, available features of TOSHIBA Viewer include: • Scanning [...]

261 NOTE: The Requirements indicated here are minimums. As with most Windows applications, TOSHIBA Viewer will run faster when used on a PC with a faster processor or with more RAM. If you are using other applications on your PC at the same time as TOSHIBA Viewer, a fast- er processor and additional RAM are highly recommend- ed. INST ALLA TION AND [...]

262 Installing the TOSHIBA Viewer Before installing TOSHIBA Viewer, your TOSHIBA DP120F/ DP125F must be con- nected to your PC via a parallel cable suitable for bi-directional communica- tions. NOTE: Please make sure that following terms are satisfied. • When using Windows NT 4.0, make sure you have Administra- tor access rights. • Close all ap[...]

263 If you agree the License Agreement, click Yes . If you click No , exit the Installation. The Installation is not completed. 7 Click Next . Select Yes, I want to restart my computer now. , and click Finish . NOTE: You have to restart the computer before using the TOSHIBA Viewer. After restarting the computer, the Unimessage Pro de- vice wizard a[...]

264 Installing the TOSHIBA Viewer - continued After restarting the computer, the Unimessage Pro device wizard automatically appears. NOTE: This device setup wizard can be operated by running the Unimessage Pro Startup Wizard in Program Folder as well. When plural TOSHIBA Faxes are con- nected to your PC, you can operate the device setups for each d[...]

265 Select Toshiba in the Manufacturers field and the model that is connected to your PC in the Models field. Click Next . Installing the TOSHIBA Viewer - continued Device Setup - continued Default System Device Name and Descriptive Device Name are already entered. Rename them if required. 3 Click Next . Select the manufacturer of your fax and the [...]

266 Click Next . Installing the TOSHIBA Viewer - continued Device Setup - continued 6 Select the Port that your DP120F/ DP125F is connected to If there is a TOSHIBA Viewer TWAIN resource avail- able for the DP120F/DP125F you are using, TOSHIBA Viewer will ask if the TWAIN resource should be in- stalled as you configure the device. Click Next . 7 Se[...]

267 Installing the TOSHIBA Viewer - continued Device Setup - continued Select whether to creat a shortcut and the location Complete the device setup TOSHIBA Viewer starts 11 10 9 Click Next . NOTE: If you want to install several TOSHIBA Viewers, it is required to change the name of the shortcut to avoid the name being overlapped. Click Finish .[...]

268 3 4 1 Select Start, Settings, Control Panel Select Unimessage Pro 2 TOSHIBA Viewer alert dialog appears Confirm File Deletion dialog appears 5 Uninstallation starts Uninstalling the TOSHIBA Viewer Double click Add/Remove Programs . Click Add/Remove... . Click Yes . Exit all applications running on your machine, and click OK . After removing fil[...]

269 DESCRIPTION OF THE FUNCTIONS Description of the Main Welcome Menu Descriptions and instruc- tions for general func- tions are described in this section. For details and instructions other than those described in this manual, please refer to the TOSHIBA Viewer on-line Help . 269 From this menu you can access the main TOSHIBA Viewer system. You c[...]

270 Browse Folders When you click Browse Folders button or the TOSHIBA Viewer logo on the Welcome menu, the TOSHIBA Viewer main display will appear. NOTE: • When you close the main TOSHIBA View- er display, the Wel- come menu will reap- pear. If you prefer to skip the Welcome menu, select Pro- gram from the Setup menu, click on the Ap- plication [...]

271 Browse Folders - continued Changing the Device Configuration - continued 2 Change the TOSHIBA Viewer settings Click on Device tab. Check on Print and/or Scan if you want the DP120F/DP125F to be worked as a printer and/or scanner using the TOSHIBA Viewer. When you want to change the port, go to Step 2b. When you want to configure the device sett[...]

272 Browse Folders - continued Changing the Device Configuration - continued Edit the device configuration Select or enter the value for items that you want to change the configurations. Click the ü button to download the new settings to your DP120F/ DP125F. Back to Step 2a. NOTE: Click the ✘ button to cancel adding/editing the device configu- r[...]

273 Browse Folders - continued Changing the Device Configuration - continued Change the Device settings - continued 3 Copy the device configuration 3c Left-click and hold on the user settings file, then drag it to the device settings file, and release the left mouse button. NOTE: Initially, your mouse pointer will become a “circle with diagonal l[...]

274 Browse Folders - continued Saving the Device Configuration - continued 3 Create the new settings file Double-click on Add settings file . A “ New settings ” file is created. Enter an appropriate name for the new settings file. To copy the device configuration to the new settings file, left-click and hold on the device settings file (e.g. ?[...]

275 Browse Folders - continued Add/Edit Phonebook contacts on the DP120F/DP125F TOSHIBA Viewer permits you to remotely add/edit One Touch and/or Abbreviated Number contacts on your DP120F/DP125F. 1 Open the Devices folder 2 Change the settings Setup device phonebook Select the device and click Setup device phonebook button. “ Reading data from de[...]

276 Browse Folders - continued Add/Edit Phonebook contacts on the DP120F/DP125F - continued 2 Change the settings - continued Load a set file from your hard disk 2b Double-click on Add settings file . A “ New settings” file is created. Right-click on the new settings file and select Load... . NOTE: In order to create a user phonebook file to be[...]

277 Browse Folders - continued Saving the Phonebook Create the new phonebook file Double-click on Add settings file . A “ New settings” file is created. Enter an appropriate name for the new settings file. To copy the current device phonebook settings to the new settings file, left-click and hold on the device phonebook file (e.g. “ TOSHIBA?[...]

278 Save new phonebook 3 Right-click on the new phonebook file and select Save . NOTE: When you click the ü button or ✘ button to close the screen, TOSHIBA Viewer will prompt you to save the file. Save within TOSHIBA Viewer 3a Right-click on the new phonebook file and select Save as... . The Save settings screen appears. Designate the location o[...]

279 Browse Folders - continued 1 Select Setup, Routing Rules... from the menu Creating a Routing Rules When an image is scanned, it is normally stored in the Scanned images folder. You can change the action by defining one or more Routing rules. User Routing Rules are: • Created and maintained by any TOSHIBA Viewer user. • Specific to the user.[...]

280 Browse Folders - continued Finding items stored in TOSHIBA Viewer folders Once files are stored in TOSHIBA Viewer folders, you can ask TOSHIBA Viewer to find items for you based on their properties. NOTE: • You can also search folders by selecting the Search history . • In order to search in the specific folder, right click on the specific [...]

281 Browse Folders - continued 1 Select a folder where you want to create a folder in 2 Type a name for the new folder Creating Folder TOSHIBA Viewer uses folders to store messages that you have scanned, and details about files you have on your computer. You can then search all or some of these folders to find messages or files at a later date. You[...]

282 1 Click File Scan on Main Welcome Menu 2 Select the TWAIN Scanner File Scan Set the hard copies to be scanned in the document tray before scanning. NOTE: • Before scanning, you can preview the scan- ning document by clicking Preview . When you use the other TWAIN compatible appli- cations to scan, the scanner settings dialog appears. 3 Click [...]

283 File Scan - continued 5 Select the Scanned pages Scanning with your DP120F/DP125F or other TWAIN compatible scanner - continued 6 Select what you do with the scanned images Click Add . Repeat all scanned pages are added into a document. If you want to continue scanning, repeat from step 3 to 4. NOTE: You can add the scanned pages in desired ord[...]

284 1 Double click a scanned image 2 Select the DP120F/DP125F Printer for Name TOSHIBA Viewer GDI Printer You can print a document using TOSHIBA Viewer GDI Printer, if you have selected to create a printer during the installa- tion. You can print a document from TOSHIBA Viewer UniPad and other applications. NOTE: TOSHIBA Viewer GDI Printer is creat[...]

285 1 2 3 TOSHIBA Viewer GDI Printer - continued Printing from Other Application You can also print a document from other applications using the TOSHIBA Viewer GDI Printer. The procedure is the example with Windows NotePad. The procedure may vary depending on the application. Select Page Setup... in File menu Page Setup dialog appears. Click Printe[...]

286 5 TOSHIBA Viewer GDI Printer - continued Printing from Other Application - continued 4 Set print settings Click OK . Page Setup dialog is closed. Select Print in File menu The print job is sent to DP120F/DP125F. The document is printed.[...]

287 INDEX A Abbreviated Number Abbreviated Dial Number List ............................................................ 2 2 0 Cancel .............................................................................................. 7 1 Communications Options .................................................................. 7 3 Dialing ...............[...]

288 Department Code Access ............................................................................................. 1 6 3 Control List ....................................................................................... 2 1 7 Initialization ....................................................................................... 5 5 Maintenan[...]

289 Line Monitor Always .............................................................................................. 6 1 Transmission Options ....................................................................... 1 9 3 Use with Abbreviated Number registration ......................................... 7 3 Use with One Touch key registration .....[...]

290 Ozone Filter Replacement ..................................................................................... 3 2 P Page Count ................................................................................................. 1 9 2 Paper Jam Codes ....................................................................................... 2 2 8 Pass[...]

291 Relay Transmission End Terminal Report ......................................... 2 1 4 Relay Transmission Originator Report ............................................... 2 1 2 Relay Transmission Originator Report Setting ................................... 2 0 1 Relay Transmission Relay Station Report .........................................[...]

292 Creating Folder ....................................................................... 2 8 1 Finding items stored in TOSHIBA Viewer folders .................... 2 8 0 Saving the Device Configuration ............................................. 2 7 3 Saving the Phonebook ............................................................ 2 7 7 Comput[...]

© Copyright TOSHIBA TEC CORPORATION 2000 ALL RIGHTS RESERVED DP120F/DP125F Printed in Japan[...]