Toshiba GA-1190 manual

MULTIFUNCTIONAL DIGITAL SYSTEMS Setup Guide for Printing Functions GA-1190[...]

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Preface 1 Preface Thank you for purchasing the TOSHIBA multif unctional digital system e-STUDIO165/205 or e-STUDIO167/207/237. This Setup Guide for Pr inting Func tions is a manual for the e-STUDIO165/205 or e-STUDIO167/207/237 when the follo wing option is installed: y Network Printer Kit This Setup Guide for Pr inting Func tions describes the fol[...]

2 Software License Agreement Sof tware License Agreement INST ALL ING OR OTHERWISE USING THIS SOFTW ARE PRODUCT CONSTITUTES YOUR ACCEPT ANCE OF THE FOLLOWING TERM S AND CONDITIONS (UNLESS A SEP ARA TE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTW ARE IN WHICH CASE SUCH SEP ARA TE LICENSE SHALL APPL Y). IF YOU DO NOT ACCEPT THESE TERMS, YO[...]

Software License Agreement 3 Disclaimer of W arranty THIS SOFTW ARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING , BUT NO T LIMITED TO, THE IMPLIED W ARRANTIES OF MERCHANT ABILITY , FITNESS FOR A P ART ICULAR PURPOSE, TITLE, AND NON- INFRINGEMENT . TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELA TING [...]

4 Before Reading This Manual Before Reading This Manual Lineup of our manuals These manuals are provided for the operation of the e-STUD IO165/205 or e-STUDIO167 /207/ 237. Select and read the manual best suited to your needs. This manual is the Setup Guide for Printing Functions . Basic functions Facsimile functions The Fax Kit GD-1221 (optional) [...]

Before Reading This Manual 5 Scanning functions The Scanner Upgrade Kit GA-1200 (optional) is necessary for using the scanning functions. T o read manu als in the PDF file format The operator's manua l in the PDF (Portable Docu ment Format) can be displayed/printed us ing Adobe Reader or Adobe Acrobat Reader . If nei ther is installed in your [...]

6 Before Reading This Manual How to read this manual Symbols in this manual In this manual, some important items are descried with the symbols shown below . Be sure to read these items befor e usi ng this equipment. T rademarks y The official name of Windows 9 8 is Microsoft Windows 98 Operating System. y The official name of Windows Me is Microsof[...]

CONTENTS 7 CONTENTS Preface ............ ................ ............. ............. ................ ............. ................ ........ 1 Software License Agreemen t ............. ............. ............. ................ ............. .. 2 Before Reading This Manual .............. ................. ................ ................ .....[...]

8 CONTENTS Chapter 6 TopAccess OVERVIEW TopAccess Overview .............................. ................ ............. ................ ...... 48 End user mode ................. ............. ................ ............. ................ ............. 48 Administrator mode . ................ ............. ................ ............. ........[...]

CONTENTS 9 Setting up the NetWare session . ................ ................ ................ ............. 93 Setting up the HTTP network service ... ................ ................ ................ ... 94 Setting up the SNMP network s ervice ........... ................. ................ ......... 95 Setting up Copier Settings ................[...]

10 CONTENTS Chapter 14 APPENDIX List Print Format .. ................ ................ ............. ................. ............ ........... 144 INDEX ........... ............. ............. ................ ............. ............. ................ ............. ............. . ............. 149[...]

1. OVER VIEW This chapter describes the contents of this manua l and the required use environments of T opAccess. Overview ..................................................... ............................................................. 12 Contents ....................... .............. ......................... ...................... ...........[...]

1O V E R V I E W 12 Overview Overview Content s This manual consists of the fol lowing 2 parts: y Printer-related settings using the control panel of this equipment y Settings and management of this equipm ent from a computer using T opAccess Printer-related settings using the control p anel of this equipment The former part of this manual describe[...]

Overview 13 Chapter 9 T opAcce ss COUNTER T AB P AGE Describes how to display total counters on the T o pAccess Counter tab page.  P .77 “T opAccess COUNTER T AB P AGE” Chapter 10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU Describes the various items se t by the T opAccess admin istrator .  P .81 “T opAccess ADMINISTRA TION T AB[...]

1O V E R V I E W 14 Overview Use environment s of T o pAccess This section describe s the use environment of a co-packed utility T op A ccess that comes with this equipment. Systems shown below enable you to access the T opAccess using your web browser so that you can set up or manage this equipment from a computer on the network. Network Before us[...]

2. BASIC OPERA TIONS ON SCREENS (EQUIPMENT) This chapter describes the basic operations on the control panel scree ns of this equipment. V arious Screens ......... .............................................................................................16 Basic Operations on Each Screen ................................ .........................[...]

2 BASIC OPERA TIONS ON SCREENS (EQUIPMENT) 16 Various Screens V arious Screens Major screens appearing on the control panel LC D of this equipment are shown below . Ready screen (“Copy mode” main screen) This screen appears a few tenths of a second after you turn the power of this equipmen t ON. The copying functions can be used . This screen a[...]

Various Screens 17 Menu selection screen This screen appears when you select desired menus or items. The name of the menus, sub- menus or items are displayed in this screen. Example of “YES/NO” selection screen : Digit entry screen This screen appears when you key in any digits. Ente r digi ts using the digital keys on the control pan el . Erro[...]

2 BASIC OPERA TIONS ON SCREENS (EQUIPMENT) 18 Basic Operations on Each Screen Basic Operations on Each Screen T o select mode main screen When you press the mode selection button (= [P RINTER] or [U SER FUNCT IONS]) in the ready screen displayed after power-ON, the main screen for each mode appears. If the ready screen is set for the Fax function s[...]

Basic Operations on Each Screen 19 T o select each menu Y ou can select the desired menu or item in the menu selection scre en. The menus displayed in the screen differ depending on which options are installed. Some menus displayed in the menu sele ction screen shown in this manual may not be displayed in the actual screen, if the correspond ing op[...]

2 BASIC OPERA TIONS ON SCREENS (EQUIPMENT) 20 Basic Operations on Each Screen Example of menu selection The menu selection proced ure to cancel a print job in the “printer mode” main screen is shown below . *1 Each menu in this equipment has a serial number . Whe n you key in the first 1 or 2 digits of the serial number , you ca n immediately s[...]

Basic Operations on Each Screen 21 T o key in digit s Y ou can enter digits using the di gital keys. Button /Digit al key Function Digital Keys Press these keys to enter digi ts when the digit entry screen is displayed. [ENTER] Press this button to determine the digits keyed in. / Press these buttons to move the cursor to the r ight or left. When y[...]

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3. CANCELING PRINT JOBS AND PRINTING FONT LISTS (EQUIPMENT) This chapter describes how to cance l a print job in proc ess and how to print font lists, using the control panel of this equipment. T o Cancel Print Jobs ........................................... ................................................... 24 T o Print PCL/PS Font List .... ...[...]

3 CANCELING PRINT JOBS AND PRINTING F ONT LISTS (EQUIPMENT) 24 To Cancel Print Jobs T o Cancel Print Jobs Y ou can cancel a print job in p rocess using the [PRINTER] b utton. Canceling print jobs is required usually in the following cases: y A print job in process needs to be discarded y Paper has run out during printing and you want to discard the[...]

To Print PCL/PS Font List 25 T o Print PCL/PS Font List Y ou can print th e following fo nt lists using the [PRINT ER] button: y PCL font list y PS font list The lists are printed on A4 (L T) or A4-R (L T -R) si ze paper . Check that paper of the specified size is set. For each font list printed , see the following page:  P .144 “List Print Fo[...]

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4. PRINTING LISTS (EQUIPMENT) This chapter describes how to pr int printer-related list s from the control panel of this equipment. T o Print List s ........................................................................................ ................... 28 Configuration page ............... ......................... .............. .............[...]

4 PRINTING LISTS (EQUIPMENT) 28 To Print Lists T o Print List s Y ou can print the printer-re lated lists show n below using the [USER FUNCTIONS] bu tton. y Configuration page y NIC status p age The lists are printed on A4 (L T) or A4-R (L T -R) si ze paper . Check that paper of the specified size is set. y For each list mentioned above, see the fo[...]

To Print Lists 29 NIC st atus pa ge Y ou can print out the setting status of the NIC (Network Interface Card) of the Netwo rk Printer Kit (optional). 3 Press or to select CON- FIGURA TION P AGE, and then press the [ENTER] button. “Printing accepted” appears and the configuration page is printed out. LISTS 4.ITU MAILBOX 5.CONFIGURATION PAGE 6.NI[...]

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5. CONFIGURING NETWORKS (EQUIPMENT) This chapter describes how to configure networks using the control panel of this equipment. Network Configuration from Equipment............................................................... 32 Ethernet Configuration ........................................................................ ................... 33 [...]

5 CONFIGURING NETWORKS (EQUIPMENT) 32 Network Configuration from Equipment Network Configuration from Equipment Y ou can perform the following n etwork configur ations using the [USER FUNCTIONS] b utton:  P .33 “Ethernet Configuration”  P .35 “TCP/IP Configuration”  P .40 “IPX/SPX Configuration”  P .42 “AppleT alk Configur[...]

Ethernet Configuration 33 Ethernet Configuration Y ou can specify the link speed and communication mode of Ethernet. 1 Press the [USER FUNCTIONS] button when the ready screen is displayed. The “user functions mode” main screen appears. 2 Press or to select INI- TIAL SETUP , and then press the [ENTER] button. 3 Press or to select NET- WORK, and [...]

5 CONFIGURING NETWORKS (EQUIPMENT) 34 Ethernet Configuration 7 Press the [ENTER] button. The screen returns to the shown in step 5. 10 Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user func tion mode” main screen. If the network connection is still unstable even after following the procedure a[...]

TCP/IP Configuration 35 TCP/IP Configuration Y ou can configure TCP/IP protocol. This TCP/ IP configuration includes ad dress assignment method selection, IP address, subnet mask, a nd defau lt gateway assignment (manual assign- ment). y The configuration of TCP/IP protocol differs depending on your network environments. y Before using a web-based [...]

5 CONFIGURING NETWORKS (EQUIPMENT) 36 TCP/IP Configuration 7 Press the [ENTER] button. The screen returns to the shown in step 5. 3 Press or to select NET- WORK, and then press the [ENTER] button. 4 Press or to select TCP/ IP , and then press the [ENTER] button. 5 Press or to select ADDRESS MODE, and then press the [ENTER] button. 6 Press or to sel[...]

TCP/IP Configuration 37 10 Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user func tion mode” main screen. Y ou can check the configurati on status and th e obtained value if you print out the NIC status page.  P .29 “NIC status page” Manual IP address assignment 1 Press the [USER FUNCTI[...]

5 CONFIGURING NETWORKS (EQUIPMENT) 38 TCP/IP Configuration 6 Press or to select ST A TIC IP , and then press the [ENTER] button. The screen returns to the one shown in step 5. 7 Press or to select IP ADDRESS, and then press the [ENTER] button. 8 Enter the IP address, and then press the [ENTER] button. The screen returns to the one shown in step 7. [...]

TCP/IP Configuration 39 15 Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user func tion mode” main screen. 14 Press or to select COM- PLETE, and then press the [ENTER] button. The initializati on starts and “Initializing” appears. When it is completed, “Operation Completed” a ppears and[...]

5 CONFIGURING NETWORKS (EQUIPMENT) 40 IPX/SPX Configuration IPX/SPX Configuration Y ou can configure IPX/SPX protocol. The IPX/SPX protocol is co nfigured usually to communi- cate with a NetW are fil e server . 1 Press the [USER FUNCTIONS] button when the ready screen is displayed. The “user functions mode” main screen appears. 2 Press or to se[...]

IPX/SPX Configuration 41 9 Press the [ENTER] button. The screen returns to the one shown in step 7. 12 Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user func tion mode” main screen. 8 Press or to select the desired frame type. AUTO SENSE : Detects the most appropriate frame type automatically [...]

5 CONFIGURING NETWORKS (EQUIPMENT) 42 AppleTalk Configuration AppleT alk Configuration AppleT alk protocol must be enabled when AppleT alk printing from Macintosh co mputers needs to be enabled. Set the device name of this equipment and AppleT alk zone using T opAccess as required. See the following page:  P .89 “Setting up the App leT alk” [...]

AppleTalk Configuration 43 9 Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user func tion mode” main screen. 7 Press the [CANCEL] button once to return the sc reen to the NETWORK menu screen. If you press the [CANCEL] button more th an twice and exit the NETWORK menu, the NIC initialization ope[...]

5 CONFIGURING NETWORKS (EQUIPMENT) 44 HTTP Configuration HTTP Configuration T o use a web-based utility T opAccess, HTTP netw ork server service must be enabled. This ser- vice must be enabled also for IPP printing. 1 Press the [USER FUNCTIONS] button when the ready screen is displayed. The “user functions mode” main screen appears. 2 Press or [...]

HTTP Configuration 45 13 Press the [CANCEL] button once or press the [FUNCTION CLEAR] button to return the screen to the “user func tion mode” main screen. 8 Key in the port number (n or- mally “80”) to access HTTP , and then press the [ENTER] button. The screen returns to the one shown in step 7. Port number “80” i s set by default. If[...]

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6. T opAccess OVER VIEW This chapter describes the overview of T opAccess and how to access T opAccess. T opAccess Overview . ..................................................................................... ........ 48 End user mode ............. .............. .............. ......................... ......................... .............. .[...]

6 T opAccess OVERVIEW 48 TopAccess Overview T opAccess Overview T opAccess has two access levels: the end user level and the admi nistrator level. The adminis- trator can configure all settings availa ble and can perform maintenance operations. y For detailed explanation on T opAccess, see the following page:  P .14 “Use environmen ts of T opA[...]

TopAccess Overview 49 Administrator mode Only a person who h as an administrator privilege can access this mode. T o use the admin istra- tor mode, the administrator ’s password should be entered. y V arious se ttings and maintenance operations by the administrator (Admini strator tab) Setup menu: - General settings - Network settings - Copier se[...]

6 T opAccess OVERVIEW 50 Accessing TopAccess from Your Computer Accessing T opAccess fr om Y our Computer Y ou can access T opAccess using your computer . y If T opAccess does not start on your computer a t its first use, see the following pages to check if the TCP/IP protocol and HTTP network service have been correctly set:  P .35 “TCP/IP Co[...]

Accessing TopAccess from Your Computer 51 3 Click each t ab to display each main p age. The followi ng function tabs are pro vided: y Device tab The Device tab page is displayed. See the following page for the explanation on the Device tab page:  P .55 “T opAccess DEVICE T AB P AGE” y Registration tab The Registration tab page is displayed. [...]

6 T opAccess OVERVIEW 52 Accessing TopAccess from Your Computer 5 Click the menu name to display th e desired page. The following 2 menus are provided. Wh en yo u click a menu, the as sociated menu page is displayed. y Setup menu The Setup menu page is displayed. See the foll owing page for the explanation on the Setup menu page:  P .81 “T opA[...]

Accessing TopAccess from Your Computer 53 T opAccess screen structure When you access T opAccess, the De vice tab page is displayed: 1) Function This provides access to the main pages of T opAccess for each function. When you click each tab, the corresponding tab p a ge is displayed. -D e v i c e t a b - Registration tab - Counter tab - Administrat[...]

6 T opAccess OVERVIEW 54 Accessing TopAccess from Your Computer The T opAccess Online Help cannot be displayed in the following browsers. - Safari 2. 0[...]

7. T opAccess DEVICE T AB P AGE This chapter describes the device inform ation on the Device tab page of T o pAccess. T opAccess Device T ab Page ..................................................................................56[...]

7 T opAccess DEVICE T AB P AGE 56 TopAccess Device Tab Page T opAccess Device T ab Page When T opAccess opens, the Device tab page is displayed. (The Device tab p age is also dis- played when you click the Device tab.) On this page, the following device information is included: 1) REFRESH icon Refreshes the information on the page. 2) Device Inform[...]

TopAccess Device Tab Page 57 4) Options The Options list shows the status of options. - Fax Kit — Displays the installation status of the Fax Kit. - Network Printer Kit — Displays the inst allation stat us of the Network Printer Kit. - Scanner Upgrade Kit — Displays the installation status of the Scanner Upgrade Kit. - Automatic Duplexing Uni[...]

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8. T opAccess REGISTRA TION T AB PA G E This chapter describes how to manage the address book and Mail boxes on the T opAccess Registratio n tab page. Managing Address Book ................................................................................ ........ 60 Managing contacts in the address book .............. ...............................[...]

8 T opAccess REGISTRA TION T AB P AGE 60 Managing Address Book Managing Address Book This equipment co mes with the ad dress book feature that enab les users to manage who receives fax transmission. In the Address Book menu page at the Registration tab in T o pAccess, you can add, edit, and delete recipient information . Y ou can also create groups[...]

Managing Address Book 61 3 Enter following items to specify the recipient information. Name — Enter the name of the recipient. Y ou can en ter up to 20 letters. Fax Number — Enter the fa x number of the recipient. Y ou can enter up to 128 letters. (“S pace” and parentheses “ ( ” or “ ) ” cannot be used .) 2nd Fax Nu mber — Enter t[...]

8 T opAccess REGISTRA TION T AB P AGE 62 Managing Address Book 5 Enter following items according to the cap abilities of recipient fac- simile, and click [Save]. SUB — Enter the mailbox number if you want to send originals to the mailb ox in the recipient facsimile. Y ou can ente r up to 20 letters including numbers and #, *. SEP — Enter the ma[...]

Managing Address Book 63 6 In the Cont act Properties page, c lick [Save] to add new cont act. A message notifying you that an abbrev iat ed number or a one touch number you keyed in is already registered may be displayed. In this case, click [Retur n] and key in the co r- rect number . Deleting a cont act 1 Click the Registration t ab and the Addr[...]

8 T opAccess REGISTRA TION T AB P AGE 64 Managing Address Book 3 Click [Delete]. The contact is deleted from the Address Book. Managing group s in the address book Y ou can create gr oups that cont ain the multiple recipients. This enables you to specify the groups for the destinations instead of specifyi ng each recipient separately when operati n[...]

Managing Address Book 65 3 Click [New] to add new group, or click the group link that you want to edit in the group s list. The Group Properties page is displayed. 4 Enter following items to specify the group properties. Group Number — En ter the group number . Group Name — Enter the group name. Group T ype — Select “Fax”. (Y ou can selec[...]

8 T opAccess REGISTRA TION T AB P AGE 66 Managing Address Book 6 Click [OK]. The group is created. A message notifying you that a one touch numbe r you keyed in i s already registered may be displayed. In this case, click [R eturn] and key in the correct number . Deleting a group 1 Click the Registration t ab and the Address Book menu. The Address [...]

Managing Mailboxes 67 Managing Mailboxes This equipment supports the ITU-T compatible ma ilboxes that allow stora ge and retrieval of doc- uments via mailboxes that are already set up in a mailbox hub. Using T opAccess, you can set up, edit, and delete mailboxes on thi s equipment. The following three types of Mailboxes are availab le: Confidential[...]

8 T opAccess REGISTRA TION T AB P AGE 68 Managing Mailboxes Setting up an Open Mailbox T o carry out ITU-T communications, you must fi rst set up an Open Mailbox in the mailb ox hub. Y ou can set up a maximum of 100 mailboxes. 1 Click the Registration t ab and the MailBoxes menu. The Mailboxes menu page is displayed. 2 Click [New] to set up new mai[...]

Managing Mailboxes 69 5 Select agent s and click [Select Agent]. Confidential — Select this to create a Confidentia l mailbox. Bulletin Board — Select this to create a Bulletin Board mailbox. Forward — Select this to create a relay station mailbox. Internet/Fax(Rela y) — Select this to create a Forw ard mailbox of Fax (Relay) agent. The “[...]

8 T opAccess REGISTRA TION T AB P AGE 70 Managing Mailboxes MailBox setting In the MailBox Setting page, specify the box number and password. 1) Box Number Enter the box number of the mailbox. Y ou can en ter up to 20 letters (numbers only). 2) Password Enter the box password if you want to protect the mailbox by the password. Y ou can enter up to [...]

Managing Mailboxes 71 Destination setting (Mailbox) In the Recipien t List page, you can speci fy the destinati ons of the IFax (Rel ay). Y ou can specify the recipient s by selecting reci pien ts from the address book or by selecting recipient groups from the address book. Selecting the recipient s from the address book By this method, you can sel[...]

8 T opAccess REGISTRA TION T AB P AGE 72 Managing Mailboxes Selecting the group s from the address book By this method, you can select groups from the address book. 1 Click [Destination Setting] to open the Recipi ent List page. 2 Click [Address Group]. The Address Group page is displayed. 3 Check the Group boxes that cont ains the desired recipien[...]

Managing Mailboxes 73 Removing the cont act s from the recipient list 1 Check the check boxes of the co ntact s that you want to remove from the recipient list, and click [Delete ]. The selected contacts are removed from the recipient list. Relay end terminal report In the Relay End T erminal Report page, you can sp ecify a recip ient that the tran[...]

8 T opAccess REGISTRA TION T AB P AGE 74 Managing Mailboxes Deleting an Open Mailbox Y ou can delete an e xisting Open Mailb ox from T opAccess. If you want to delete an Open Mailbox, the documen t must first be retrieved, printed , or canceled from the Open Mailbox. 1 Click the Registration t ab and the MailBoxes menu. The MailBoxes menu page is d[...]

Managing Mailboxes 75 5 Click [OK]. Selected mailbox is deleted.[...]

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9. T opAccess COUNTER T AB P AGE This chapter describes how to display total counters on the T opAccess Counter tab page. Vi ewing Counters ............................................................ ........................................ 78 Displaying the total counter ................ ......................... .............. .............. ...[...]

9 T opAccess COUNTER T AB P AGE 78 Viewing Counters Vie w ing Counters This equipment maintains a set of counters that keep track of t he number of pages printed, cop- ied and scanned. These statistics can be displayed in totals or broken down by department. This topic describes how to display the statis tics and manage the department counters. [...]

Viewing Counters 79 Displaying the dep artment counter In the Department menu page, you can disp lay the counter info rmation of a specific department. If you want to display the department co unter , you must enter the department code. Displaying the department counter is ava ilable only when a d epartment code is set by using this equipment. The [...]

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10. T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) This chapter describes the various items set by the T opAccess administrator . Setting up Device Settings....................................................... .............................. 83 Setting up the device information ........................ ... .................[...]

Setting up the NetW are print ............................ ......................... .............. ................. ............... ........ 1 14 Displaying V ersion Information ............................................... ............................ 1 15[...]

Setting up Device Settings 83 Setting up Device Settings In the General submenu page in the Setup menu, an admini strator can configure th e general settings such as Device Information, Energy Save, Date and Time, and W eb Genera l Setting. Some settings may not apply to the LCD of this equipment as soon as you save the setti ngs. The settings will[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 84 Setting up Device Settings 4 Click [Save]. The confirmation dialog box appears. If you want to restore th e current settings wi thout saving the chan ges, click [Cancel]. Clicking [Cancel] cannot restore the defaul ts. This can only clea r the changes and restore the curre[...]

Setting up Device Settings 85 7) Administrator ’s Password If you want to change the administrator ’s p assw o rd used to log in functions from the T opAc- cess, enter a new password. Y o u can enter alpha numeric l etters of 6 or more and 10 or less for the administrator ’s password. Y ou cannot leave this fi eld blank. 8) Confirm Password E[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 86 Settin g up Networ k Settings (Printing Fu nction) Setting up Network Settin gs (Printing Function) In the Network submenu page in the Setup menu, an administrator can configure the ne twork settings such as TCP/IP , IPX/SPX, Apple T alk, Bonjour , DNS Sessio n, DDNS Sessi[...]

Setting up Network Settings (Printing Function) 87 4 Click [OK]. The confirmation dialog box appears. If you want to restore th e current settings wi thout saving the chan ges, click [Cancel]. Clicking [Cancel] cannot restore the defaul ts. This can only clea r the changes and restore the current settings before saving the changes. 5 Click [OK] to [...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 88 Settin g up Networ k Settings (Printing Fu nction) Setting up the TCP/IP Y ou can set the TCP/IP protocol to enabl e comm unication o ver TCP/IP . The TCP/IP must be configured to enable T opAccess, Raw TCP or LPR printin g, and IPP printing. 1) Address Mode Select how to [...]

Setting up Network Settings (Printing Function) 89 Setting up the IPX/SPX Y ou can set the IPX/SPX protocol to enable the communication over IPX/SPX. The IPX/SPX must be configured to enable Novell printing with NetW are server 5.1/6.0/6.5 over IPX/SPX. 1) Enable IPX/SPX Select whether the IPX/SPX protocol is enabled or disa bled. Please enable thi[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 90 Settin g up Networ k Settings (Printing Fu nction) Setting up the Bonjour In Bonjour , you can enable or disable the Bonjour ne tworking that is available for Mac OS X 10.3.x/10.4.x. 1) Enable Bonjour Select whether the Bo njour is enabled or d isabled. 2) Link-Loc al Host[...]

Setting up Network Settings (Printing Function) 91 Setting up the DNS session In DNS Session, you can specify the DNS server to enable the FQDN (Fully Qualified Doma in Name) rather than the IP address on specifying each server address. When the DNS servic e is enabled and the DNS se rver supports the dynamic DNS service, please set the DDNS Sessio[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 92 Settin g up Networ k Settings (Printing Fu nction) Setting up the DDNS session In DDNS Session, you can enable the Dynami c DNS service if the DNS server supports the dynamic DNS. y When using DDNS and the IP address is assi gned using DHCP , enter “006 DNS Servers” an[...]

Setting up Network Settings (Printing Function) 93 3) Domain Name Enter the domain name that will be added to th e DNS server using DDNS. Setting up the NetW are session In NetW are Se ssion, you can set the NetWare Bindery or NDS service. Thi s must be set when configuring a Novell pr in ting environment. 1) Enable Bindery Select whether the NetW [...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 94 Settin g up Networ k Settings (Printing Fu nction) Setting up the HTTP network service In HTTP Network Service , you can enable or disable Web-based services such as T op Access and IPP printing. 1) Enable HTTP Server Select whether the Web-based T opAccess an d IPP printi[...]

Setting up Network Settings (Printing Function) 95 Setting up the SNMP network service In SNMP Network Service, you can enable or di sable the SNMP to monitor the device status using a network monitoring utility . If an adminis trator want s to monitor the device st atus with a monitoring utility , programmed to fit the MIB, you must enable the SNM[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 96 Settin g up Networ k Settings (Printing Fu nction) 5) Enable Alerts T rap Select whether sending a SNMP Trap s when an alert condition occurs. 6) IP T rap Address 1-10 Enter the IP address where the SNMP Trap s wil l be sent. Y ou can specify up to 10 addresses. 7) IP T ra[...]

Setting up Copier Settings 97 Setting up Copier Settings In the Copier submenu page in the Setup menu, an admin istrator can configure the copier set- tings that initially apply to copy operations. Some settings may not apply to the LCD of this equipment as soon as you save the setti ngs. The settings will be updated by pressing th e [FUNCTION CLEA[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 98 Setting up Copier Settings 5 Click [OK] to apply the cha nges. When using the Internet Explorer , the setti ngs that are displayed in each fiel d may not be changed even if you change th e settings and c lick [Save]. However , the settings have been changed in the equipmen[...]

Setting up Fax Settings 99 Setting up Fax Settings In the Fax submenu page in the Setup menu, an a dministrator can configur e the fax device se t- tings and the settings initially apply to fax operations. y Some settings may not apply to the LCD of this equipment as soon as you save the settings. The settings will b e updated by pressing the [FUNC[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 100 Setting up Fax Settings 4 Click [Save]. The confirmation dialog box appears. If you want to restore th e current settings wi thout saving the chan ges, click [Cancel]. Clicking [Cancel] cannot restore the defaul ts. This can only clea r the changes and restore the current[...]

Setting up Fax Settings 101 Setting up the Fax settings In Fax Settings, you can set the default fax settin gs that ap ply to fax operation from the LCD of this equipment. Depending on the settings in this equipmen t, some Fax setting items may not be displayed. 1) T ermina l ID Enter the terminal ID name (company name) to identify this equi pment.[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 102 Setting up Fax Settings 4) Monitor V olume Select the volume of the line monitor during transmissi on. 5) Alarm V olume Selects the volume of the alarm. 6) Reception Mode Select how this equipment acti vates when a fax is received. - Auto — Select this to automatically [...]

Setting up Fax Settings 103 18) Send after Scan Selects whether to temporarily store all the scanned fax data before transmission or not. - Dial During Scan — T ran smits the data without storing them in the memo ry before transmission. - Dial After Scan — Scans and stores the data in the memory before transmission. When you select “Dial Afte[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 104 Setting up Fax Settings - ON ERROR — Select this to print a multi- address transmission report with all page images only when th e multi-address transmi ssion is not successfully completed. - Always (Print 1st Page Image) — Select this to print a multi-address transmi[...]

Setting up Printer Settings 105 Setting up Printer Settings In the Printer submenu page in the Setup menu, an administra tor can configure how the printer works and the printer options needed for the raw print jobs. Setting the printer settings 1 Access T opAccess in the administrator mode.  P . 50 “Accessing T opAccess” 2 Click the Setup me[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 106 Setting up Printer Settings 5 Click [OK] to apply the cha nges. When using the Internet Explorer , the setti ngs that are displayed in each fiel d may not be changed even if you change th e settings and c lick [Save]. However , the settings have been changed in the equipm[...]

Setting up Printer Settings 107 Setting up the defa ult Raw job setting In Default Raw Job Setting, you can specify the default raw job setting, which applies a raw job that no queue name is specified or specified queue name does not exist. Y ou can also add LPR queue names and specify the raw job setting for each queue.  P .10 8 “Setting up t[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 108 Setting up Printer Settings 1 1) Paper Source Select the paper source that applies to a raw job. Setting up the Raw job setting In Raw Job Setting, you can add up to 16 LPR qu eue names and speci fy the raw job setti ng for each queue. These queue names can be used when p[...]

Setting up Printer Settings 109 2 Enter following items as required. Queue Name — Enter the queue name using up to 31 alpha numeric letters. The queue name is case sensitive so tha t “Queue1” and “qu eue1” will be adde d as different queues. Raw jobs - Duplex Printing — Select whether a raw job will be printed on both sides of the paper[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 110 Setting up Printer Settings Deleting a LPR queue 1 Select a radio button of a queue that y ou want to delete and click [Delete]. The confirmation dialog box appears. 2 Click [OK]. The selected queue is dele ted.[...]

Setting up Pr int Service Set tings (Print ing Function) 111 Setting up Print Service Se ttings (Printing Function) In the Print Service submenu page in the Setup me nu, an ad ministrator can configure such print services as Raw TCP Print, LPD Print, IPP Print, and NetW a re Print. Some settings may not apply to the LCD of this equipment as soon as[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 112 Setting up Print Service Settings (Printing Fun ction) 4 Click [Save]. The confirmation dialog box appears. If you want to restore th e current settings wi thout saving the chan ges, click [Cancel]. Clicking [Cancel] cannot restore the defaul ts. This can only clea r the [...]

Setting up Pr int Service Set tings (Print ing Function) 113 Setting up the LPD print In LPD Print, you can set the LPD print op ti ons to enable the LPD/LPR print service. 1) Enable LPD Enable or disable LPD print service. 2) Port Number If enabling the LPD, enter the LPD port number . Generally “515” i s used. 3) Banners Select whether printi[...]

10 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Printing Function) 114 Setting up Print Service Settings (Printing Fun ction) 5) Administrator ’s Name Enter the administrator ’s user name to be al lowed to perform th e [Cancel All Documents] function. The user who log in to the computer using this admin istrator ’s name can delete all [...]

Displaying Version Information 115 Displaying V ersion Information An administrator can display the system softwa re version information of this equipment. The version information ca n be displayed from the Setup menu page. 1 Access T opAccess in the administrator mode.  P . 50 “Accessing T opAccess” 2 Click the Setup menu and V ersion subme[...]

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11. T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU This chapter describes the maintenance of T opA ccess performed by the T o pAccess administrator. About the Maintenance Functions ................................................................ ...... 1 18 Switching Languages ..............................................................[...]

1 1 T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU 118 About the Maintenance Functions About the Maintenance Functions In the Maintenance me nu of the T op Access admi nistrator mode, an administrator can pe rform the following maintenance : Inst all Language The administrator can change the langua ge displayed in the T op Access screen. [...]

Switching Languages 119 Switching Languages Y ou can switch the currently-used language to the desired one by upload ing the language of T opAccess in the Client Utilitie s CD-ROM to this equipment. When the Scanner Up grade Kit (optional) has been installed, upload the T o pAccess language data stored in the Scan Utilities CD-ROM (includ ed in the[...]

1 1 T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU 120 Switching Languages 5 Click [Browse] and then select the T O P ACCESS folder in the Client Utilities CD-ROM. Then select the desire d language file and click [Open]. T opAccess langu age: [Client Utilities CD-RO M]: TOP ACCESS<Language> If the language selected in the drop dow[...]

Backing up Data 121 Backing up Dat a The administrator can create backup files of the address book data. The backup files can be used to restore or uplo ad to other e -STUD IO165/205 or e-STUDIO167/ 207/237 compatible equipments. 1 Access T opAccess in the administrator mode.  P . 50 “Accessing T opAccess” 2 Click the Maintenance menu an d B[...]

1 1 T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU 122 Backing up Data 4 Click [REFRESH] on the right side. A backup file is created and its name and size will be displayed. If the screen is not refreshed by clicking th e [R EFRESH] icon, please wait a while an d then try again. Creating the backup file may take a few minutes depending on[...]

Backing up Data 123 6 Select the file location and select “All Fi les” in the “Save as type” drop down box. It is recommended to save the backup file as it is named. If you change the file na me, the equipm ent cannot rest ore the dat a from the backup files. The file name of each backup data must be the followin g name: - Address Book: BAC[...]

1 1 T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU 124 Restoring Da ta from Backup File Restoring Dat a from Backup File An administrator can restore the address book dat a using the backup files. This maintenance feature is used to restore data from backup files, to recover the original environments. Before restoring the data from backup[...]

Restoring Data from Ba ckup File 125 4 Select a backup file and click [Open]. If the backup file name is not the name as shown below , the equipment ca nnot restore the data from the backup files. - Address Book: BACKUP_ADDR<date>.tbf 5 Click [Upload]. The Restore screen displays the backup file information.[...]

1 1 T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU 126 Restoring Da ta from Backup File 6 Check the box of Address Book and click [Restore]. “Backup or restoration process in progress. ” ap pears and the restoration process begins. 7 Click [REFRESH] on the right side. The address book data are restored in this equipment. If the screen[...]

Importing Address Book Data 127 Importing Address Book Dat a Y ou can import the address book data in a CSV format to T o pAccess. The data need to be comma-deliminated CSV files complying with the address book data format of T opAccess. Cre- ate the file in the follow ing format: Each item in the address book data is import ed to T opAcce ss under[...]

1 1 T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU 128 Importing Address Book Data Before importing the address book data, confirm that this equipment meets the conditions shown below . If this equipmen t do es not meet any of the followi ng conditions, the addre ss book data will not be imported: y The main screen of any operation modes [...]

Importing Address Book Data 129 5 Click [Import]. “Backup or restoration process in prog ress.” appears and the import process beg ins. 6 Click [REFRESH] on the right side. The address book data are imported fr om the CSV file to this equipment. If the screen is not refreshed by clicking the [REFESH] icon, please wa it a while and then try agai[...]

1 1 T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU 130 Exporting Address Book Data Exporting Address Book Dat a The address book data can be exported in a CSV format. Fo r the formats of the address book data and each item, see the following page:  P .12 7 “Importing Address Book Data” 1 Access T opAccess in the administrator mode.[...]

Exporting Address Book Data 131 4 Right-click the link of the file name , and select [Save T arget As ...]. The Save As dialog box is displayed. 5 Specify where the file is to be saved, and sele ct "All Files" in the "Save as type" drop down box. 6 Click [Save]. The address book data file in a CSV format is saved in the location[...]

1 1 T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU 132 Importing Department Code Data Importing Dep artment Code Dat a Y ou can import the department code data in a CSV format that were previously exported. Before importing the department code data, conf irm that this equipment meets the conditions shown below . If this equipment does not[...]

Importing Department Co de Data 133 4 Select CSV file of the dep artment code dat a that were exported pre- viously , and then click [Open]. 5 Click [Import]. "Backup or restoration process in pro gress." appears and the import process begin s. 6 Click the [REFRESH] on the right side. The department code data are imported fr om the CSV fi[...]

1 1 T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU 134 Exporting Department Code Data Exporting Dep artment Code Dat a The department code d ata can be exported in a CSV format. y Before importing the department code data, conf irm that the department code function is enabled. If disabled, the d ata will not be imported. y The purpose of [...]

Exporting Department Code Data 135 4 Right-click the link of the file name , and select [Save T arget As ...]. The Save As dialog box is displayed. 5 Specify where the file is to be saved, and sele ct "All Files" in the "Save as type" drop down box. 6 Click [Save]. The department code data file in a CSV forma t is saved in the l[...]

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12. MANAGING DEP ARTMENT CODES ON T opAccess (FOR ADMINISTRA T ORS) This chapter describes how to have depa rtment codes managed by an administrator . Managing Dep artment Codes (For Administrators) .................................... ...... 138[...]

12 MANAGING DEP ARTMENT CODES ON T opAccess (FOR ADMINISTRA TORS) 138 Managing Department Codes (For Admini strators) Managing Dep artment Code s (For Administrators) On the Department menu page at th e Counter tab, by entering the master code, th e administra- tor can display the department list that contai ns the counter information for ea ch dep[...]

13. TROUBLESHOOTING This chapter describes the most common T opAccess errors, and provid es procedures to resolve the condi- tions. If the problem persists after you have followed al l of the ste ps, make sure to note what you were trying to do and any error messages appear , etc. — and then contact your service representative. T opAccess Error M[...]

13 TROUBLESHOOTING 140 TopAccess Error Messages T opAccess Error Messages Device st atus indicator list When an error occurs, the Device status indicator will be displayed on the Device tab page of T opAccess. For details, see the following page:  P .56 “T opAccess Devi ce T ab Page” y Printer Error The above printer error icon indicates: - [...]

TopAccess Er ror Messag es 141 Error message list The error message will be displayed in “Alerts” field on the Device tab page of T opAccess. For the details, see the followin g page:  P .56 “T opAccess Devi ce T ab Page” T opA ccess Message Corrective Action Front Cover Open - Please Close Cover . Close the Front Cover . Paper Feeding C[...]

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14. APPENDIX This chapter has b een prepared to give additional information. List Print Format ....................................................................... ............................ 144[...]

14 APPENDIX 144 List Print Format List Print Format Configuration Page (Example) CONFIGURA TION P AGE S/N : XXXXXXXXXX F/W V er. : XXXXXXXXXXX T I M E : ' 07-04-10 09:30 GENERAL MEMORY SIZE OPTIONAL FUNCTIONAL KIT NETWORK SETTING GENERAL PRODUCT GENERAL ETHERNET SPEED/DUPLEX MODE NETWORK TCP/IP ADDRESS MODE IP ADDRESS SUBNET MASK DEFAUL T GA T[...]

List Print Fo rmat 145 NIC St atus Page (Example) Unit Serial No : XXXXXXXX Network Address : XX;XX;XX;XX;XX;XX Network T opology : Ethernet Connector: RJ45 Network Mode : AUTO Novell Network Information enabled Print Server Name : XXXXXXXXXXXX Password Defined Search Root not defined Directory Services Tree not defined Directory Service Context no[...]

14 APPENDIX 146 List Print Format PS Font List (Example)[...]

List Print Fo rmat 147 PCL Font List (Example)[...]

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INDEX 149 INDEX Numerics 2nd Fax Number .... ................ ............. ........ 61 A ABB Number ................... ................ ........... 61 Accessing TopAccess .................. ............... 50 Account Code .............. ............. ................ 103 Actual Frame ...... ................ ............. ........... 89 Add Addres[...]

150 INDEX Group Adding ............... ............. ................ ........ 64 Deleting .......... ............. ................ ........... 66 Editing ............................ ............. ........... 64 Group Name ......... ................ ............. ........ 65 Group Number ....... ............. ................ ........ 65 H Help l[...]

INDEX 151 Print Startup Page ..... ............. ................ ... 106 Printer Settings ................... ............. ......... 105 Privileged RX ..... ................ ............. ......... 103 PWD ............. ................. ............ ............... 62 Q Quality Transmit .......... ............. ................ .. 62 Queue Name [...]

152 INDEX[...]

GA-1190 OME060181B0[...]

2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, T OKYO, 141-8664, JAP AN MUL T IFUNCTIONAL DIGIT AL SYSTEMS Setup Guide for Printing Functions GA-1190 © 2007, 2008 TOSHIBA TEC CORPORATION All rights reserved R061120D0802-TTEC Ver02 2008-06[...]