Toshiba GA-1191 manual

MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide GA-1191[...]

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Preface 1 Preface Thank you for purchasing the TOSHIBA multif unctional digital system e-STUDIO165/205, e-STUDIO167/207/237 o r e-STUDIO182/212/2 42. This Network Fax Gu ide is a manual for the e-STUDIO165/2 05, e-STUDIO167/207/237 or e-STUDIO182/212/242 when the fo llo wing options are installed: y Network Printer Kit y Fax Kit y External Keyboard[...]

2 Software License Agreement Sof tware License Agreement INST ALLING OR OTHERWISE USING THIS SOFTW ARE PROD UCT CONSTITUTES YOUR ACCEPT ANCE OF THE FOLLOWING TERM S AND CONDITIONS (UNLESS A SEP ARA TE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTW ARE IN WHICH CASE SUCH SEP ARA TE LICENSE SHALL APPL Y). IF YOU DO NOT ACC EPT THESE TERMS, Y[...]

Software License Agreement 3 Disclaimer of W arranty THIS SOFTW ARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING , BUT NO T LIMITED TO, THE IMPLIED W ARRANTIES OF MERCHANT ABILITY , FITNESS FOR A P ART ICULAR PURPOSE, TITLE, AND NON- INFRINGEMENT . TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELA TING [...]

4 Before Reading This Manual Before Reading This Manual Lineup of our manuals These manuals are provided fo r the operation of the e-ST UDIO165/205, e -STUDIO167/207/237 or e-STUDIO182/212/242. Sele ct and read the manu al best su ited to your needs. This manu al is the Network Fax Guide . Basic functions Facsimile functions The Fax Kit GD-1221 (op[...]

Before Reading This Manual 5 Scanning functions The Scanner Upgrade Kit GA-1201 (optional) is necessary for using the scanning functions. T o read manu als in the PDF file format The operator's manua l in the PDF (Portable Docu ment Format) can be displayed/printed using Adobe Reader or Adobe Acrobat Reader . If nei ther is i nstalled in your [...]

6 Before Reading This Manual How to read this manual Symbols in this manual In this manual, some important items are descried with the symbols shown below . Be sure to read these items befor e usi ng this equipment. T rademarks y The official name of Windows 2 000 is Microsoft Windows 2 000 Operatin g System. y The official name of Windows XP is Mi[...]

CONTENTS 7 CONTENTS Preface ............... ............. ................ ................ ............. ................ ................ .. 1 Software License Agreemen t ............. ............. ................. ................ ........... 2 Before Reading This Manual .............. .................... ................ ................ ...[...]

8 CONTENTS INDEX ........... ............. ................ ................. ............. ................ ............. ................ ....... ............. 115[...]

1. OVER VIEW This section describes about the over view of the network fax fe atures. Features and Functions ...................................................................... ................... 10 Features .......................... ......................... ......................... ......................... .................. ..............[...]

1O V E R V I E W 10 Features and Functions Features and Functions The network fax functions of this equipment allow you to make direct fax transmi ssion of elec- tronic do cuments from your comput er . The fax doc uments are transmitted from the computer to this equipment through a network, and then this equipment transmits them to outside fax mach[...]

Features and Funct ions 11 Functions The general descriptions of the N/ W-Fax driver and the AddressBook V iewer are shown below . N/W-Fax driver The N/W-Fax driver allows you to make fax transmission of documents created in your com- puter . In a normal procedure, select the [Print] me nu in the application in which the documents were created, sel[...]

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2. INST ALLING CLIENT SOFTW ARE This section describes the instructions on how to inst all the client software fo r the network fax features. Inst alling Network Fax Sof tware ......................... ................................................... 14 Overview ..... .............. ......................... ....................... .............[...]

2 INST ALLING CLIENT SOFTW ARE 14 Installing Network Fax Software Inst alling Network Fax Software This chapter describes how to install the software req uired for fax transmission from th is equip- ment and for using various address books. It is recommended that you read this chapter in its entirety before the installation. Overview Before you can[...]

Installing Network Fa x Software 15 Before inst alling client software Before installing the client software, confirm t he following to perform an appropriate installation. When the AddressBook Viewer has already been inst a lled: The AddressBook Viewer cannot be double-installed or overwritten. If it is installed from other Client Utilities CD-ROM[...]

2 INST ALLING CLIENT SOFTW ARE 16 Installing Network Fax Software 2 Select your language and click [OK]. The Welcome to the InstallShield wizard screen is displayed. 3 Click [Next]. The License Agree ment screen is displayed. 4 Please read the license agreement carefully a nd click [Y es]. The Choose Destination Locatio n screen is displayed.[...]

Installing Network Fa x Software 17 5 Click [Next]. If you want to change where the p rograms are installed, click [Bro wse]. In the dialog box appears, select the fo lder and click [OK]. The Setup T ype screen is displayed. 6 Select “Custom” and click [Next]. The Select Components screen is displayed.[...]

2 INST ALLING CLIENT SOFTW ARE 18 Installing Network Fax Software 7 Check the sof tware that you want to inst all and click [Next]. T oshiba e-STUDIO2 05 Series N/W-Fax :Check this to install the N/W -Fax driver . T oshiba e-STUDIO Address Book Viewer : Check this to inst all the AddressBook View er. The Select Port screen is displayed. The names o[...]

Installing Network Fa x Software 19 If this equipment is not properly connected in your netwo rk, the message that the i nstaller cannot discover this equipment is displayed. Click [Retry] to search again. Click [Con- tinue] to configure a local port. Select “Local Port” to confi gure a lo cal por t, and then select in the drop down box the des[...]

2 INST ALLING CLIENT SOFTW ARE 20 Installing Network Fax Software 10 Click [Next]. S tarts copying files and the InstallShield Wizard Complete screen appears when this is completed. When you select to install the N/W-Fax driver , the Digital Signature Not Fou nd dialog box is displayed while files are being copie d. Click [Y es] to continue the ins[...]

Installing Network Fa x Software 21 Configuring the Raw TCP/LPR por t The procedure above is only for the case you select a temporary port. If yo u do not select a tem- porary port, the procedure is not nece ssary . 1 Click [S t art], select [Settings], and click [Printers] to open the Print- ers folder . y If you are using the Windows XP or Window[...]

2 INST ALLING CLIENT SOFTW ARE 22 Installing Network Fax Software 3 Display the [Port s] tab and click [Add Port]. The Printer Ports dialog box appears. 4 Select “St andard TCP/IP Port” and click [New Port...]. The Add S tandard TCP/IP Printer Port Wizard dia log box appears. 5 Click [Next].[...]

Installing Network Fa x Software 23 6 Enter the IP address of this equipment in th e “Printer Name or IP Address” field and click [Next]. y If your network uses a DNS or WINS serve r , enter the printer name of this equipment provided from DNS or WINS in the “Printer Name or IP Address” field. y In the “Port Name” fiel d, the port name [...]

2 INST ALLING CLIENT SOFTW ARE 24 Installing Network Fax Software When the LPD Print setting is enabled, you can also configure LPR printing. Wh en you want to configure LPR printing, follow the procedu re below . If you are using Windows Vista or Windows Server 2008, right-click on the printer driver in the Printers folder , select [Propertie s] a[...]

Installing Network Fa x Software 25 8 Click [Finish]. The screen returns to the Printer Ports dialog box. 9 Click [Close] to close the Printer Port s dialog box. 10 Make sure the create d Raw TCP or LPR port is checked in the “Print to the following port(s)” list and click [Clos e].[...]

2 INST ALLING CLIENT SOFTW ARE 26 Installing Network Fax Software Uninst alli ng the N/W-Fax driver and AddressBook Viewer The following instruction s describe how to uninstall the N/W-Fax driver and AddressBook Viewer . T he uninstallation procedure is different depending upon how you installed the client software. y Uninstallation of the N/W-Fax [...]

Installing Network Fa x Software 27 2 Select “TOSHIBA e-STUDIO205 Series Client” and clic k [Change] or [Remove]. The InstallShield Wizard dialog box appears. 3 Select “Remove” and click [Next]. The Confirm Uni nstall dialog box appears. 4 Click [OK]. 5 Click [Y es] to delete the setting files. Deleting files starts . If you want to re-inst[...]

2 INST ALLING CLIENT SOFTW ARE 28 Installing Network Fax Software 6 Select “Y es, I want to restart my computer now.” and click [Finish] to rest art your computer . Some files may be deleted after restarting the computer . Uninst alling only Network Fax Diver and AddressBook V iewer The following describ es an uninstallation on Windows 2000. Th[...]

Installing Network Fa x Software 29 2 Select “TOSHIBA e-STUDIO205 Series Client” and clic k [Change] or [Remove]. The InstallShield Wizard dialog box appears. 3 Select “Modify” and click [Next]. 4 Uncheck the component s that you want to uninst all and click [Next]. Deleting files starts .[...]

2 INST ALLING CLIENT SOFTW ARE 30 Installing Network Fax Software 5 Click [Y es] to delete the setting files. Deleting files starts . If you want to re-install the cli ent software late r , click [No ] to remain the setting files. Y ou can restore the data and settings when you re-install the client software. 6 Select “Y es, I want to restart my [...]

Installing Network Fa x Software 31 2 Click the [File] menu and select [Serve r Properties]. y The Print Server Properties dialog box appears. y When you are using Windows Vista or Windows Server 2008, follow the proce dure below: - Right-click in the blank area in the “P rinters” window and click [Run as administra- tor] and then [Server Prope[...]

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3. F AXING FROM CLIENT COMPUTERS This section describes the instructions on ho w to send a fax using the N/ W-Fax driver . Faxing from Applications .......................... ............................................................. 34 How to fax using the N/W -Fax driver .......... ......................... .............. .............. ......[...]

3 F AXING FROM CLIENT COMPUTERS 34 Faxing from Applications Faxing from Applications The N/W-Fax driver allows you to fax document data from your comput er to several destina- tions. It also enables the setup of the fax pr operties and editing of the sender ’ s informatio n. y Check if all the fax settings of this equip ment have been done prior [...]

Faxing from Applications 35 2 Select “TOSHIBA e-STUDIO205 Series Fax” and Click [Properties]. The properties dialog box ap pears. The procedures for displaying the properties dialog for the printer driver may be different depending on the appl ication you are using. See your application’s manual about dis- playing the p rinter properties dial[...]

3 F AXING FROM CLIENT COMPUTERS 36 Faxing from Applications 4 Display the Cover Sheet t ab and specify the cover sheet properties if you want to send a document with a fax c over sheet.  P .50 “Setting up the cover sheet properties” 5 If you want to add sender information on a fax cove r sheet, check the Sender Information check box. Then cl[...]

Faxing from Applications 37 Specifying recipient s Y ou can specify the recipients following method:  P .37 “S pecifying recipients from address book”  P .39 “Entering a recipient manually” Also you can remove the recipients added to the “T o” list.  P .40 “Removing recipients from the “T o” list” Y ou can specify up to[...]

3 F AXING FROM CLIENT COMPUTERS 38 Faxing from Applications 2 Af ter selecting a cont act from the cont act list, click [Select Fax]. The selected recipients are listed in the “Selected Fax” or “Sele cted Email”. Y ou cannot specify Email addresses for de stinat ions beca use [Select Email] is not avail- able for t his equipm ent. For detai[...]

Faxing from Applications 39 3 Click [OK]. The AddressBook Viewer is closed and the recipients selected for “T o” are listed. When the fax transmission is completed, the recipi ents are automatically removed from the “T o” list. Entering a recipient manually 1 Click [New]. The Direct Dial dialog box app ears.[...]

3 F AXING FROM CLIENT COMPUTERS 40 Faxing from Applications 2 Enter the fax number in the right field. In addition, if you specify a Sub address, enter the Sub address in the “SUB” field , and security p assword for the Sub address in the “PWD” field if required. If you specify a Sub address complying with ITU-T F-code communications, you c[...]

Faxing from Applications 41 Searching the addre ss book for contact s In order to quickly locate contacts you can search the address book database. Y ou simply type in a string or letters to be used to search the database. The AddressBook Viewer will search for any entry that contains the specified string. Y ou can search contacts by the name and f[...]

3 F AXING FROM CLIENT COMPUTERS 42 Faxing from Applications 3 Select an address book to search in the [Dat a Source] drop down box. T o change the setting of the default address book in the [Data Source] drop down bo x, select [View] - [Default Configuration] - [Data Source] and then choose an address book.[...]

Faxing from Applications 43 4 Display the [Person] t ab and enter search strings in the following fields. Display Name — T o search display names, enter a search string he re. Fax Number — T o search fax numbers, enter the numbers here. Email — T o search Email address, enter a search string here. If you perform searching in the above cond it[...]

3 F AXING FROM CLIENT COMPUTERS 44 Faxing from Applications 5 Display the [Det ail Setting] t ab, set the search condition, and then click [Add]. Field Selec t — Select an item to be searched. Condition of search string — Select a condi tion in the left-hand drop down box, and then enter a search string in the right-hand fie ld. y The search co[...]

Faxing from Applications 45 6 Click [Search]. y It start s searching cont acts in the sele cted address book. When the search i s com- plete, the contacts matching the sear ch conditions a re listed. y T o stop searching, click [S top]. Even if you enter the search conditions in bo th the [Person] and [Details] tabs, only th e search condition in t[...]

3 F AXING FROM CLIENT COMPUTERS 46 Faxing from Applications 7 Drag and drop the cont act s to “Selected Fax” from the list of the search result s. The selected recipients are listed in th e “Selected Fax”. Y ou cannot specify E-mail addresses for destin ations. Y ou can select a recipient by the following operations: Selecting a contact by [...]

Faxing from Applications 47 8 Click [OK]. The AddressBook Viewer is closed and the recipients selected for “T o” are displayed on the list. When the fax transmission is completed, the recipi ents are automatically removed from the “T o” list.[...]

3 F AXING FROM CLIENT COMPUTERS 48 Faxing from Applications Setting up the ne twork fax options Network fax options are the attributes you set to define the way a fax job is transmitted. For example, you can specify the recipients, resolution, and paper size. Y ou can send a fax with a cover sheet. See the fo llowing for details.  P .52 “Sendi[...]

Faxing from Applications 49 5) Resolution Select the resolution for the fax. - St andard (200 x 100 dp i) — Select this to send a document in S tandard mode (200 x 100 dpi). - Fine (200 x 2 00 dpi) — Select this to send a document in Fine mode (200 x 200 dpi). - Super Fine (200 x 400 dpi) — Select this to send a document in Super Fine mode (2[...]

3 F AXING FROM CLIENT COMPUTERS 50 Faxing from Applications Setting up the cover sheet properties In the Cover Sheet tab of the network fax properties dialog box, you can specify the fax cover sheet to be sent. If you enable the cover sheet, t he cover sheet is attached in the first page of the document and sent to the recipients. 1) Cover Sheet Se[...]

Faxing from Applications 51 Setting up the sender information properties In the Sender Information tab of the network fax properties dialog box, you ca n specify the sender information that appears on the cover sheet. This must be set only when th e “Sender Information” box in the Cover Sheet tab is checked. In the text field in the Send er Inf[...]

3 F AXING FROM CLIENT COMPUTERS 52 Faxing from Applications Sending with extended fax functionality The N/W-Fax driver allows users to perform the following fe atures:  P .52 “Sending with a cover sheet” Sending with a cover sheet Y ou can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient ?[...]

Faxing from Applications 53 5 If you want the sender information to appear on the cover sheet, check the “Sender Information” box. If you check this, click the Sender Information tab and ente r the sender information in the text box. Y o u can enter up to 500 charac ters in the sender information text box. 6 If you want the recipient s informat[...]

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4. USING ADDRESS BOOK This section describes the instructions on how to use the AddressBook Viewer . Running AddressBook V iewer ................................................ .............................. 56 Running th e AddressBook V iewer ..... ... ...................... .............. ....................... .............. ................ .[...]

4 USING ADDRESS BOOK 56 Runn ing AddressB ook Viewer Running AddressBook V i ewer The AddressBook Viewer allows you to manage the address book properties, manage address books and address book entries. Particularly , you can perform the following functions: Managing the pr ivate address bo ok: y Create new contacts y Create address boo k groups y M[...]

Running AddressBook Viewer 57 Running the Addr essBook Viewer Y ou can access the AddressBook Viewer using two methods: y Programs folder in the St art menu y Print Properties window of the N/W-Fax driver (limited accessibility) Access using program group From the Program Group, you can access the Addr essBook Viewer to create and edit your pri- va[...]

4 USING ADDRESS BOOK 58 Runn ing AddressB ook Viewer Access using print properties Within the application Print window , you have a lim ited ability to create and edit contacts in the Address Book. This method is o nly suggested if you a re in the pr ocess of sending a fax and you need to add a fax recipient to the send list that is not current ly [...]

Running AddressBook Viewer 59 — Selecting cont acts f or network fax When you access the AddressBook Viewer from the N/W-Fax driver , it allows you to select the contacts from the AddressBook Viewer . However , if you access the AddressBook Viewer from the S tart menu, recipients cannot be selected. T o select contacts from the AddressBook Viewer[...]

4 USING ADDRESS BOOK 60 Runn ing AddressB ook Viewer About AddressBook V i ewer interface The AddressBook Viewer main window consists of the following items: When the Address Book Viewer is run fro m the st art menu When the Address Book Viewer is run from a N/W-F ax driver 1) Menu Bar Y ou can perform various functions by selecting a command from [...]

Running AddressBook Viewer 61 - Public Address Book — This cont ain s the contacts registered in the address book in this equipment. - MAPI Address Book — T his contains the contact s in the address book of default mail client in your computer . - MS Outlook Express — This cont ains the contacts in the MS Outlook Express address book in your [...]

4 USING ADDRESS BOOK 62 Runn ing AddressB ook Viewer - Import -CSV File — Select this to import the addr ess book data that had been exported as CSV files from this equipment (e -STUDIO165/205, e -ST UDIO167/207/237, or e-STUDIO182/212/242), e-STUDIO850 Seri es, e-STUDIO282 Se ries, e-STUDIO452 Series, e-STUDIO451C Series, e-STUDIO351 0C Series, [...]

Running AddressBook Viewer 63 - Default Configurati on - T ype Selection — Select the default de stination type that will be enabled in the T ype Selection dialo g box, which appears when searching for the con- tacts as the destinations of the network fax job. Y ou can select either “Fax Number”, “Email Address” or “Both” to set the d[...]

4 USING ADDRESS BOOK 64 Runn ing AddressB ook Viewer (Properties) — Click this to edit or display the proper ties of a group or a contact. This icon is available only when selecting a group or a contact. (Delete) — Click this to delete a grou p or contacts in the private address book. This icon is available only when selecting a group or contac[...]

Managing Address Book 65 Managing Address Book Y ou can use the AddressBook Viewer to manage t he private address boo k. Y ou can add or edit the contacts and group s as you de sire. The privat e address book data is stored in your client computer . It can be used to manage the contacts and group s for sending a fax using the N/W- Fax driver . The [...]

4 USING ADDRESS BOOK 66 Managing Address Book Managing the private address book Y ou can manage your own address book u sing t he private address book. Y ou can ad d, delete, and modify the contacts in this address book. Y ou can also create, delete, and modify grou ps. Contacts and group s can be added to this address book by various ways using ot[...]

Managing Address Book 67 Discovering the device and obt aining the public address book dat a 1 Select “Public Address Book” in the browse p ane, click the [T ools] menu, and select [Device Setting]. The Local Discovery dialog box appears. 2 Click [S t art Discovery] to begin the process. It locates all the compatible devices in your network. y [...]

4 USING ADDRESS BOOK 68 Managing Address Book 4 Select the device that you want to acc ess from the list and click [OK]. Y ou can obtain the address book data by clicking Public Address Book in the browse pane. Configuring discovery sett ings Y ou can configure the discovery settings. 1) Devices Click the arrow button to display the pull down list [...]

Managing Address Book 69 3) Network - Enable TCP/IP Search Check on this to search devices that connect to the TCP/IP network. This is availab le only when the TCP/IP protocol is installed in your co mputer . When this is enabled, select how it searches printers in the TCP/IP network. - Search local subnet — Select this to search devices in local[...]

4 USING ADDRESS BOOK 70 Managing Address Book 2 Click [Manual Selection]. The Manual Selection dial og box appears. 3 Enter each item to specify the printer address and c lick [OK]. IPv4 - IP Address — Enter the IP address of the printer . IPv6 - IP Address — This is disabled because the AddressBook Viewer does not support the IPv6. IPX Address[...]

Managing Address Book 71 4 Select the entered device name and click [OK]. Y ou can obtain the address book data by clicking Public Address Book in the browse pane.[...]

4 USING ADDRESS BOOK 72 Managing Address Book — Downloading the public address book Y ou can download the address book data in the equipment to the AddressBook Viewer . Only the administrator can back up the ad dress book data. If the address book data are old, ask your administrator to back up the address book data. Downloading the public addres[...]

Managing Address Book 73 Configuring the MAPI address book The AddressBook Viewer automatically accesses the address boo k application of the default Email client software using the Messaging API (MAPI). If the AddressBook Viewer prompts an error message when selecting the MAPI address book, the default Email client software has not been defined in[...]

4 USING ADDRESS BOOK 74 Managing Address Book — Registering the LDAP directory services Y ou can registe r multiple LDAP directory services. Registering the LDAP directory services 1 Click the [T ools] menu and select [LDAP Setting]. The Internet Account dialog box appears. 2 In the General t ab, enter the items as described below . Directory Ser[...]

Managing Address Book 75 3 In the Advanced t ab, enter the items as described below . Server Port Number - Directory service (LDA P) — Enter the port number to access the LDAP server . It sho ws “389” as a default. Chang e this number if you a re sure the LDAP port number is changed from the defaul t port number on the LDAP server . Server Po[...]

4 USING ADDRESS BOOK 76 Managing Address Book — Adding cont acts from LDAP servers After you register the LDAP directory services, yo u can search co ntacts in the L DAP servers and add preferred contacts to the LDAP address book. Y ou can search contacts by the name and fax number . Also you can se arch contacts by specify- ing the det ailed sea[...]

Managing Address Book 77 3 Display the Person t ab and enter search text in the following fields that you require. Name — Enter the search characters or st ring to search b y the contact name. Fax Number — Enter the se arch characters or st ring to search by the contact fax number . E-Mail — Enter the search characters or string to search by [...]

4 USING ADDRESS BOOK 78 Managing Address Book 5 Select cont acts that you want to add to the LDAP address book. Then click the [Add] and click [Close ]. The selected contacts are added to the LDAP address book. Searching cont acts by det ailed search conditions 1 Click the [Edit] menu and select [Find]. The Find Contact dialog box appea rs. 2 Selec[...]

Managing Address Book 79 3 Display the Det ail Setting t ab and select a field to search in the “Field Select” drop down box. 4 Select how it searches c ontact s in the “Condition of search string” drop down box. Cont ains — Select this to search cont acts that contain the search string. Is — Select this to search cont acts t hat comple[...]

4 USING ADDRESS BOOK 80 Managing Address Book 8 Click [Search]. It begins se arching contac ts in t he LDAP server . When it co mpletes search ing, found contacts appear in the list at the bottom of the dialog box. If you want to stop searchi ng, click [S top]. 9 Select cont acts that you want to add to the LDAP address book. Then click the [Add] a[...]

Managing Address Book 81 Importing and exporting the address book The Export feature of th e AddressBook Viewer allows yo u to cr eate a CSV file or vCard file of your selected address book, and it can be impo rte d to other user ’s AddressBook Viewer . The Import/Export feature is useful when us ers want to share the address book data. y The CSV[...]

4 USING ADDRESS BOOK 82 Managing Address Book Importing the address book from a CSV file o r vCard file 1 Click the [File] menu and select [I mport] and [CSV File] or [vCard File]. The Importing dialog box appears. y The [vCard File] command will appear only when Micros oft Of fice XP is installed on your computer . y Even if you import a vCard fil[...]

Managing Address Book 83 3 The address book dat a is imported into “Import Address Book”. If you have already been import an address book b efore, contacts information is overwritten to the existing import address book. If one or more records have been skipped during the import process, it may be due to one of the followin g reasons: y Record a[...]

4 USING ADDRESS BOOK 84 Managing Address Book Exporting the address book as a CSV file or vCa rd file 1 Click the [File] menu and select [Exp ort] and [CSV File] or [vCard File]. The Exporting dialog box appears. y The [vCard File] command will appear only when Micros oft Of fice XP is installed on your computer . y The [vCard File] command can be [...]

Managing Address Book 85 Managing cont acts and group s Y ou can manage contacts or groups in a private ad dress book. The private address book allows you to register up to 2000 contacts into its “Location/People” folder and sort them into some groups arbitrarily created. Y ou can create up to 200 groups and you can register up to 400 contacts [...]

4 USING ADDRESS BOOK 86 Managing Address Book 2 Click the [File] menu and select [New Cont act]. The New Contact di alog box appears.[...]

Managing Address Book 87 3 In the Personal t ab, enter items as described below . One T ouch ID — Select the one touch ID number for the contact (if desired). Prefix — Select the prefix for the contact. First Name — Enter the first name of the contact. Y ou can enter up to 32 characters. Last Name — Enter the last name of the contact. Y ou [...]

4 USING ADDRESS BOOK 88 Managing Address Book 4 In the Sending Options t ab, enter items as described below as required. Use Sub Address and sender information — Check this to enable sub address transmission for this contact. When this is checked, documents will be always sent using the specified sub address and SID. Also you can use this contact[...]

Managing Address Book 89 — Copying cont acts from an address book Y ou can also add con tacts to the private ad dress book by copying contacts from another address book folder. Copying cont acts from another addres s book folder 1 Browse to the folder that cont ains the cont acts you want to copy , and select the cont act s in the right pane. 2 C[...]

4 USING ADDRESS BOOK 90 Managing Address Book — Displaying or modifying cont acts properties Y ou can display the propertie s of contacts in any address book. Y ou can also edit the properties of contact s in the private address book. Displaying or modifying the cont act properties 1 Browse to the folder that cont ains the contact s you want to d[...]

Managing Address Book 91 Personal t ab In the Personal tab, the followin g items are displaye d: When displaying the properties of a contact in the private address book, you can modify all items. y One T ouch ID — Select the one touch ID number for the contact. y Prefix — Display the prefix for the cont act. y First Name — Display the first n[...]

4 USING ADDRESS BOOK 92 Managing Address Book Sending O ptions tab In the Sending Options tab, the following items are displayed: When displaying the properties of a contact in the priva te address book, you can modify the fol- lowing settings: - Use Sub Address and send er information - Sub Address - Sender Identification Items other than the abov[...]

Managing Address Book 93 y Internet F ax Mode — Display whether th e simple mode or full mode is used for the Internet Fax transmission. (Email reception is not availabl e in the equipment.) y Setting V alue — Display whether to use auto detect receiver capability or manual setting s for the Internet Fax trans missio n. When “Default” is se[...]

4 USING ADDRESS BOOK 94 Managing Address Book — Removing cont acts Y ou can remov e contacts from the priv ate address book and LDAP address book. Removing cont acts from address book 1 Browse the folder that cont ains cont acts you want to remove , and select cont acts in the right p ane. 2 Click the [File] menu and select [Del ete]. The Confirm[...]

Managing Address Book 95 Managing group s Y ou can add groups to the “Grou p” folder in the private ad dress book. Groups can be used for multiple transmission.  P .95 “Creating groups” Also you can modify or delete cont acts in the private address book.  P .97 “Modifying group name”  P .98 “Removing groups” After you creat[...]

4 USING ADDRESS BOOK 96 Managing Address Book 3 Enter a group name in the “Group Name” field. The “Group ID” field displays the Group ID number automatically detected. 4 Click [OK]. The group is created in t he selected “Group” folder . 5 Continue to add cont act s to the group.  P .85 “Managing contacts”[...]

Managing Address Book 97 — Modifying group name Y ou can change the group name of the groups in th e private address book. Y ou can also display the properties of a group in the public addre ss book. Y ou cannot modify the gro up of the public address book. Modifying the group name 1 Select the group that you want to display or modify the group p[...]

4 USING ADDRESS BOOK 98 Managing Address Book — Removing group s Y ou can delete groups in the private address book. When you delete a group, contacts added in the group are also dele ted. Removing a group 1 Select the group that you want to delete in the “Group” folder of the private address book. 2 Click the [File] menu and select [Del ete][...]

Managing Address Book 99 Searching cont acts In order to quickly locate contacts you can search the address book database. Y ou simply type in a string or letters to be used to search the database. The AddressBook Viewer will search for any entry that contains the specified string. Y ou can search contacts by the name and fax number . Also you can [...]

4 USING ADDRESS BOOK 100 Managing Address Book 3 Display the Person t ab and enter search text in the following fields that you require. Display Name — Enter the sea rch characters or string to search by the first name. Fax Number — Enter the se arch characters or st ring to search by the contact fax number . E-Mail — Enter the search charact[...]

Managing Address Book 101 Searching cont acts by det ailed search conditions 1 Click the [Edit] menu and select [Find]. The Find Contact dialog box appea rs. 2 Select an address book to search cont act s in the “Data Source” drop down box. The default address book in the “Data Source” can be set by selecting [View] - [Default Configuration][...]

4 USING ADDRESS BOOK 102 Managing Address Book 4 Select how it searches c ontact s in the “Condition of search string” drop down box. Cont ains — Select this to search cont acts that contain the search string. Is — Select this to search cont acts t hat completely match the search string. St art with — Select this to search contacts that s[...]

Managing Address Book 103 8 Click [Search]. y It begins searching contacts in the selected address book. When it completes search- ing, found contacts appear in the li st at the bottom of the dialog box. y If the AddressBook Viewer is launched by c licking [Select From Address Book] in the N/W-Fax driver , you can add the searched contacts as recip[...]

4 USING ADDRESS BOOK 104 Managing Address Book Converting the address book dat a The address book data conversion function allo ws you to convert the address book data into a file format which can be used in this equipment. y Address book converter file (*.ab c) to TBF file (*.tbf) The address book converter allows you to convert the address bo ok [...]

Managing Address Book 105 3 Locate the folder that cont ains the address book converter file (*.abc). Select “ABC (Address Book Convert er) (*.abc)” in the “Files of type” drop down box, select the file, and click [Open]. 4 Select the model name that the selected file is originally created from in the “Machine T ype” drop down box. 5 Cl[...]

4 USING ADDRESS BOOK 106 Managing Address Book 6 Locate the folder where you want to save a con verted file. Select “TBF (Restore) (*.tbf)” in the “Sav e as type” drop down box, enter the file name in the “File name” field, and click [Save]. When you selected an Address Book Converte r file for the input fi le, do not specify “CSV (Co[...]

Managing Address Book 107 Converting from a CSV file 1 Click the [T ools] menu and select [Convert for T opAccess]. The Converting AddressBook dialog box app ears. 2 Click [Browse] at the next of the “In put file” field. 3 Locate the folder that cont ains the CSV file. Select “CSV (Comma Sep arated V alues) (*.csv)” in the “Files of type?[...]

4 USING ADDRESS BOOK 108 Managing Address Book 4 Select the model name that the selected file is originally created from in the “Machine T ype” drop down box. 5 Click [Browse] at the next of the “Output Fi le” field. 6 Locate the folder where you want to save a con verted file. Select “CSV (Comma Sep arated V alues) (*.csv)” in the “S[...]

Managing Address Book 109 7 Click [Convert]. It start s converting a file. 8 Click [OK]. The file is conve rted and saved in the selected folder . After you convert the file, you can restore or import the address boo k into the equipment using the restore or import func tion of the T opAccess. For inst ructions on how to restore or import the addre[...]

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5. APPENDIX This section shows th e cover sheet samples. Cover Sheet Samples ........... ................................................................................ 1 12 S tandard cover p age .................. .............. .............. ......................... ......................... ............ ........... 1 12 Business cover page ..[...]

5 APPENDIX 112 Cover Sheet Samples Cover Sheet Samples St andard cover page Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

Cover Sheet Samples 113 Business cover page Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

5 APPENDIX 114 Cover Sheet Samples Professional cover p a ge Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

INDEX 115 INDEX A About TOSHIBA e-STUDIO AddressBook Viewer ........... ................ ..... 63 Account Name .................... ............. ........... 74 Add - Contact . ................. ................ ........... 64 Add - Group ............. ............. ................ ..... 64 AddressBook Viewer ........ ................ ........... [...]

116 INDEX N Name ................... ................ ................ ..... 77 network fax options ................ ............. ........ 48 New ...................... ................ ............. .. 39 , 48 New Contact ......... ................ ............... 61 , 86 New Gro up ..... ................. ................ ..... 61 , 95 Notes ...[...]

GA-1191 OME09007500[...]

2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, T OKYO, 141-8664, JAP AN MUL T IFUNCTIONAL DIGIT AL SYSTEMS Network Fax Guide GA-1191 © 2009 TOSHIBA TEC CORPORATION All rights reserved R090820I0100-TTEC 2009-09[...]