Toshiba GD-1250 manual

MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit[...]

©2008, 2009 TOSHIBA TEC CORPORATION All rig hts reserved Under the copyright laws, this manual ca n not be reproduced in any form without prior written permission of TTEC. No patent li ab ility is assumed, however, with respect to the use of the information contained herein.[...]

Preface 1 Preface Thank you for purchasing the T oshiba F AX Unit GD-1250/GD-1260/GD-1270 . This Operator's Manua l describes how to use the fa x functions, troubleshooting and its maintenance, etc. Before using the fax functions, thoroughly read and understand this Operator's Manual . T o ensure that the fax functions are used in optimum[...]

2 Notice to Users Notice to Users For U.S.A. only W ARNING FCC Notice: Part 15 and Part 18 This equipment has been tested and found to comply with th e limits for a Class A digital device, pursuant to Part 15 (e-STUDIO2330C/2820C/2830C/352 0C /3530C/4520C, e-STUDI O5520C/6520C /6530C, e-STUDIO205L/255/30 5/355/ 455, e-STUDIO555/655/75 5/855) and Pa[...]

Notice to Users 3 For Canada only NOTICE: The Industry Canada label identifi es certified equipmen t. This certification means that the equ ipment meets telecommunications network protec tive, operational and safety require ments as prescribed in the appropriate T erminal Equipment T e chnical Requirements document(s). The Departme nt does not guar[...]

4 Notice to Users TOSHIBA OF CANADA LIMITED Office Product Group 191 McNABB STREET MARKHAM, ONT ARIO L3R 8H2 For NEW ZEALAND only “The grant of a T elepermit for any item of terminal equipment indicates only that T elecom has accepted that the item complies with minimum conditions for conn ection to the netwo rk. It indicates no endorsement of th[...]

Before Reading This Manual 5 Before Reading This Manual  How to read this manual  Symbols in this manual In this manual, some important items are described with the symbols shown below . Be sure to read these ite ms before using this equipment. Other than the above, this manual also describes info rmation that may be useful for the opera tion[...]

6 Before Reading This Manual  Description of origin al/p aper direction Paper or originals of A4, B5 or L T size can be placed either in a portrait direction or in a landscape di rection. In this manual, “-R” is added to this paper size when this size of paper or original is placed in a landscape direction. Example: A4 size origin al on the [...]

General Pr ecautions 7 General Precautions  When power failure occurs y Neither Fax nor telephone func tions of the device are available in the event of a power failure . y Y ou can use the external tele phone to dial a number to make a call or to receive a call. (See the opera tor ’s manual of your telephone set for details.) y The originals [...]

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CONTENTS 9 CONTENTS Preface ............ ................ ............. ................ ................ ............. ................ ............. .................... 1 Notice to Users .............. ............. ................ ................ ............. ................ ............. ........... ......... 2 Before Reading This Manual .[...]

10 CONTENTS Recovery Transmission ... ............. ................ ............. ................ ............. ................ ............. .. 7 7 Onramp Gateway ........................ ............. ................ ............. ................ ................ ............. .. ... 78 Offramp Gateway ........ ................ .............[...]

1. BEFORE USING F AX This chapter describes the basics of this equi pment you should learn before you start using it. Description of Each Component............................... ............................................................ 12 Control panel .................. ................. .................... ................... ...............[...]

1 BEFORE USING F AX 12 Description of Each Component Description of Each Component  Control p anel This section describes the buttons on the control panel used fo r the fax functi ons. For any details of the control panel not covered in this docu ment, refer to the Qu ick Start Guide . e-STUDIO4520C Series / e-STUDIO4 55 Se ries / e-STUDIO855 Se[...]

1.BEFORE USING F AX Description of Each Component 13 1 BEFORE USING F AX 1. [F AX] button Use this button to display the fax screen when you use the fax function. When you use the Internet Fax fu nction, you also press this button. For d etails of the Inte rnet Fax funct i on, refer to the Scanning Gu ide . 2. [USER FUNCTIONS] button Use this butto[...]

1 BEFORE USING F AX 14 Description of Each Component  T ouch p anel This section describes the fax screen o n the touch panel. For any details of the touch panel not covered in this document, refer to the Quick Start Guide . 1. Header area The name of the currently sel ected function and buttons relat ed to the current status of this equi pment [...]

1.BEFORE USING F AX Description of Each Component 15 1 BEFORE USING F AX  Options This section describes the options related to the fax function. y FA X U n i t This unit enables the use of the fax function. e-STUDIO4520C Series / e-STUDIO455 Se ries / e-STUDIO855 Series: GD-125 0 e-STUDIO6530C Series: GD-1270 y 2nd Line for F AX Unit (GD-1260) [...]

1 BEFORE USING F AX 16 Connecting Cables Connecting Cables Be sure that the power of this equipment is turned OFF before conne cting the cables. e-STUDIO4520C Series (GD-125 0) e-STUDIO6530C Series (GD-127 0) e-STUDIO455 Series ( GD-1250) 3 2 1 1 2 3 1 2 3[...]

1.BEFORE USING F AX Connecting Cables 17 1 BEFORE USING F AX e-STUDIO855 Series ( GD-1250) 1. LINE2 Connect a telephone line whe n the 2nd Line for F AX Unit (optional) is installed. 2. LINE Connect a telephone line. 3. TEL Connect an external telephone. y Do not connect this equipment and the external telepho ne to a telephone connector in paralle[...]

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2. SENDING/RECEIVING A F AX This chapter de scribes how to send and receiv e a fax. Sending a Fax ........................................ ............................................................... ........... ....... 20 Basic procedures ..................... ................... .................... ................... .................... ...[...]

2 SENDING /RECEIVING A F AX 20 Sending a Fax Sending a Fax  Basic procedures This section describes the basic procedu res to send a fax. For details of in-depth opera tions, see the page under each procedure as required. Besides the basic sending functions described in this page, t here are various usefu l ways to send a fax. Th ese procedures a[...]

2.SENDING/RECEIVING A F AX Sending a Fax 21 2 SENDING/RECEIVING A F AX 4 Specify the recipient. T o specify the recipient, d ial the number using the digital keys on the con trol panel or use the a ddress book.  P .31 “S pecifying the recipient” 5 Press [SEND]. The fax is sent or reserved. y Alternatively , you can press the [S T ART] button[...]

2 SENDING /RECEIVING A F AX 22 Sending a Fax Redial function In the memory tra nsmission mode, if the fa x cannot be sent du e to a busy-line, the fax numbe r is redialed automati cally to send the fax. By default, this equipment redials 3 times at 1-minute intervals. Batch transmission fu nction If there are multiple transmissi on jobs to the same[...]

2.SENDING/RECEIVING A F AX Sending a Fax 23 2 SENDING/RECEIVING A F AX  Handling an original  Originals that can be sent This equipment can send a fax of the following origin als. Y ou can place 1-sided or 2-sided originals of the media types, such as standard paper , recycled paper and paper having holes (2, 3 or 4 holes) for filing, on the [...]

2 SENDING /RECEIVING A F AX 24 Sending a Fax  Placing the original(s) on the original glass This section describes how to set an original on the original gl ass. Originals are sent in th e order they are plac ed on the original glass. Do not place any heavy objects (4 kg/9 lb. o r over) on the o riginal glass and do not press o n it with force. [...]

2.SENDING/RECEIVING A F AX Sending a Fax 25 2 SENDING/RECEIVING A F AX  Placing the original(s) on the RADF This section describes how to set the original(s) on the RADF (Reversing Automatic Documen t Feeder , optional). When the originals are placed on the RADF , the upperm o st page is the first to be scanned and sent. The RADF is an optional [...]

2 SENDING /RECEIVING A F AX 26 Sending a Fax Sending dif ferent w id th originals T o set diff erent width originals, adjust th e side guides to th e widest original size, and then align the original against the front side. Available combinations of the original size are as follows. y A/B format: A3, A4, B4, B5, A4-R, FOLIO y North American format:[...]

2.SENDING/RECEIVING A F AX Sending a Fax 27 2 SENDING/RECEIVING A F AX  Setting the transmission conditions Y ou can set the fax transmission conditions. y The transmission conditions are only applied to the current tr a nsmission. They return to the default settings after the transmission. y Each default setting of resolution, original mode, ex[...]

2 SENDING /RECEIVING A F AX 28 Sending a Fax RESOLUTION Set the resolution based on the fineness of the original. If the recipient’s fax machine is not capable of receiving orig inals at the same resolutio n, the resolution is automatically converted before being sent to the recipi ent. The highe r the resolution is, the longer it takes to send a[...]

2.SENDING/RECEIVING A F AX Sending a Fax 29 2 SENDING/RECEIVING A F AX ECM Switch the ECM (Error Correction Mode) communi cation ON or OFF . ECM is an internationally standardized communication mode that aut omatically corre cts errors that occur during fa x transmissions. With this setting optio n ON, even when the transmitted data have been affec[...]

2 SENDING /RECEIVING A F AX 30 Sending a Fax  Changing the setti ngs for each p age Y ou can change the scanning conditions (RESOLUTION , MODE, EXPOSURE and ORIGINAL) for each page. 1 When the scanning of the original is comple ted, the confirmation screen for the next original is displayed. Press [OPTION]. The illustration above shows the origi[...]

2.SENDING/RECEIVING A F AX Sending a Fax 31 2 SENDING/RECEIVING A F AX  S pecifying the recipient Y ou can specify the recipient fax number . There are various wa ys to specify it, such as Direc t entry with digital keys and Address book entry . T o use the ad dress book, you need to register recipients’ fax numbers to the book in advance. For[...]

2 SENDING /RECEIVING A F AX 32 Sending a Fax  Specifying the recipi ent in the address book In the address book, you can specify the recipient. 1 Press [SINGLE] t ab to display the list of the addresses, and then press the recipient’ s F AX icon ( ). y Press or to switch the pages. y Alternatively , you can select the reci pient by pressing th[...]

2.SENDING/RECEIVING A F A X Sending a Fax 33 2 SENDING/RECEIVING A F AX  Group entry In the address book, you can specify the group to which you want to send a fax. 1 Press [GROUP] t ab to display the list of the group s, and then press the group name. y Press or to switch the pages. y T o cancel the sele cted group, press it again. y T o confir[...]

2 SENDING /RECEIVING A F AX 34 Sending a Fax  Searching for by ID number Y ou can search for a specific recipient from the address book using the ID number . 1 Press [KNOWN ID]. 2 Key in the desired ID number (1 to 1000) using the digital keys on the control p anel, and then press [OK]. The ID number is the one shown in the destinati on name bo [...]

2.SENDING/RECEIVING A F A X Sending a Fax 35 2 SENDING/RECEIVING A F AX  Searching for the re cipient's fax number Y ou can search for the recipient's fax num ber from the address book and LDAP server . T o search for the recipient's fax number from the LDAP (Lig htweight Directory Access Protocol) server , the name of the LDAP se[...]

2 SENDING /RECEIVING A F AX 36 Sending a Fax 2 Press the button of the keyword cate gory you want to search. Enter the ke yword. Press [SEARCH]. y For details of the operation to enter characters, refer to the Quick Start Gu ide . y T o ca ncel the entered keyword, pr ess [CLEAR]. y Y ou can search for the desired reci pient's fa x nu mber by [...]

2.SENDING/RECEIVING A F A X Sending a Fax 37 2 SENDING/RECEIVING A F AX  Confirming the recipient s Y ou can confirm the recipients which you specifi ed or delete unnecessary recipients. 1 Press [DESTINA TION]. 2 The recipient list screen is displayed. Selec t the recipient you want to delete, and then press [DELETE]. y Press or to switch the pa[...]

2 SENDING /RECEIVING A F AX 38 Sending a Fax  Other transmissions  On-hook transmission In this mode, you can dial and perform d irect fax transmissi on without picking up the handset of the external telephone. On-hook T ransmission is available when on the upper right of the screen is OFF . 1 Place the original(s).  P .23 “Hand ling an [...]

2.SENDING/RECEIVING A F A X Sending a Fax 39 2 SENDING/RECEIVING A F AX  Off-hook transmission In this mode, you can pick up the h andset of th e external telep hone to dial and perform di rect fax transmission. Off-hook T ransmission is available wh en on the upper right of the screen is OF F . 1 Place the original(s).  P .23 “Hand ling an[...]

2 SENDING /RECEIVING A F AX 40 Receiving a Fax Receiving a Fax  Reception mode This section describes how to receive a fax. Refer to the appropri ate section for your current receptio n mode. The reception mode can be set on the ADMN menu. For details of the current setting, ask your administrato r . Besides the receiving methods described in th[...]

2.SENDING/RECEIVING A F A X Receiving a Fax 41 2 SENDING/RECEIVING A F AX  Memory reception In the following condi tions, faxes cannot b e printed. If this happens, received fax data are stored in the memory , and printing is resumed as soon as this equipment is ready . As the memory reception function is always enabled, you do no t need to make[...]

2 SENDING /RECEIVING A F AX 42 Receiving a Fax  Originals and p aper  Accept able size of p aper A3, B4, A4, B5, A5, FOLIO, LD, LG , L T , ST and COMP sized paper are available. The printing range of ea ch size of paper is as follows: As show n in the figu res below , if an original do cument contains any information in the shade d area, it i[...]

2.SENDING/RECEIVING A F A X Receiving a Fax 43 2 SENDING/RECEIVING A F AX  Paper priority when there is no same size p aper When both “RX reduction printing” and “D iscard printing” are set to ON, paper is selected according to the following priority: 1. Paper of the same size and the same orientation as the original 2. Paper of the same[...]

2 SENDING /RECEIVING A F AX 44 Receiving a Fax A/B format y When the correspondi ng paper size is not ava ilable, in most cases, the scanned ori ginal is printed on paper of a larger size. However , the sender ’s fax machine may reduce the scanned original to fit the p aper size available in the recipient’s fax machine (this equipment). (Ex. A3[...]

3. CHECKING AND CANCELING THE COMMUNICA TIONS This chapter de scribes how to chec k and cancel fax communications. Checking Communications ....................................... ............................................................ 46 Checking reserved transmissions ...... ................. ................... ................. ............[...]

3 CHECKING AND CANCELING THE C OMMUNICA TIONS 46 Checking Communications Checking Communications  Checking reserved transmissions Y ou can check reserved fax transmissions. 1 Press [JOB ST A TUS]. 2 Select [F AX]. y Reserved transmission jobs are listed in the re versed chrono logical order from top to bottom. y Press or to switch the pages. y T[...]

3.CHECKING AND CANCELING THE COMMUNICA TIONS Checking Communicatio ns 47 3 CHECKING AND CANCELING THE COMMUNIC A TIONS  Checking communication status (log) Y ou can check the log of fax transmi ssions and re ceptions. 1 Press [JOB ST A TUS]. 2 Select the [LOG] t ab, and then press [SEND] or [RECEIVE].[...]

3 CHECKING AND CANCELING THE C OMMUNICA TIONS 48 Checking Communications 3 The list of the communication st atus is displayed. y T ransmissions or receptions are listed in the re versed chronological order from top to botto m. y Press or to switch the pages. y Up to the latest 40 or 120 transmission/reception reco rds can be listed on the log. The [...]

3 CHECKING AND CANCELING THE COMMUNIC A TIONS Canceling the Transmission 49 Canceling the T ransmission  Canceling the memo ry transmission Y ou can cancel the memory transmission during scanning.  When using the original glass This section describes how to cancel the memory transmission when an original is place d on the original glass. 1 Wh[...]

3 CHECKING AND CANCELING THE C OMMUNICA TIONS 50 Canceling the Transmission  When using the RADF (Reversi ng Automatic Document Feeder) This section describes how to cancel the memory transmission when an original is place d on the RADF . 1 Press the [ST OP] button on the control p anel while the originals are being scanned . Scanning is paused.[...]

3.CHECKING AND CANCELING THE COMMUNICA TIONS Canceling the Transmission 51 3 CHECKING AND CANCELING THE COMMUNIC A TIONS  Canceling direct transmissions Y ou can cancel the direct transmission du ring scanning. Even if you cancel transmission in the direct TX mode, the part of the original that wa s scanned before transmission is canceled has be[...]

3 CHECKING AND CANCELING THE C OMMUNICA TIONS 52 Canceling the Transmission  Canceling reserved transmissions Y ou can display the list of the reserve d transmissions, and canc el the reserved transmissions that are in th e queue or i n progress. 1 Press [JOB ST A TUS], and then select the [F AX] tab. The list of the reserved transmissi ons is d[...]

4. ADV ANCED FUNCTIONS This chap ter describes usef ul functions of this equipment . T ransmitting 2-Sided Originals ........................................... .................................................. 54 Priority T ransmission...................................... .................................................................... ... 5[...]

4 ADV ANCED FUNCTIONS 54 Transmitting 2-Sided Origin als T ransmitting 2-Sided Originals Y ou can send a copy of 2-sided ori ginals by fax usin g the RADF (Reversing Au tomatic Docu ment Feeder). Note that each setting will automatically return to its default setting when transmission is completed. 1 Place the original(s) on the RADF .  P .23 ?[...]

4.ADV ANCED FUNCTIONS Transmitting 2-Sided Originals 55 4 ADV ANCED FUNCTIONS 7 Press [SEND].  P .20 “Basic procedures”[...]

4 ADV ANCED FUNCTIONS 56 Priority Transmission Priority T ransmission Y ou can send a fax prior to other reserved transmissions (including redial standby). Note that each setting will automatically return to its default setting when transmission is completed. 1 Place the original(s).  P .23 “Hand ling an original” 2 Press the [F AX] button o[...]

4 ADV ANCED FUNCTIONS Polling Communication 57 Polling Communication The polling commun ication function allows you to receive pending originals in the sen der's fax machine by man ually operating the receiving fax machine. In this document, the op eration in which this equi pment is used as the sender's fax machine is called “polling t[...]

4 ADV ANCED FUNCTIONS 58 Polling Communication 6 Press the [ST ART] button on the control p anel. y Upon request of the recipient's fax machi ne, the data of the origi nal stored into memory ar e sent automatica lly . Once they are sent, they are deleted fro m memory . y Y ou can delete the data of the original from memory by canceling the pol[...]

4.ADV ANCED FUNCTIONS Polling Communication 59 4 ADV ANCED FUNCTIONS  Polling reception This equipment requests the sender's fax mach ine to send the data of the original. 1 Press the [F AX] button on the control pa nel.  P .20 “Basic procedures” 2 Press the [ADV ANCED] tab, and then press [POLLING]. 3 If the p assword is set to the [...]

4 ADV ANCED FUNCTIONS 60 Mailbox Transmission Mailbox T ransmission This function is used to commu nicate between fax machines co mpatible with a mailbox function (ITU-T compatible). The owners of these fax machines can input or retr ieve the data of the orig inals in the mail box. There are 3 types of mailbox: confidential mailb ox, bulletin board[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 61 4 ADV ANCED FUNCTIONS  Registering/printing/deleting an original This section describes the operation s of the mailbox in this equip ment.  Registering an original Y ou can register an original to the confiden tial or bulletin board mailbo x in this equipment. T o register the originals to confide[...]

4 ADV ANCED FUNCTIONS 62 Mailbox Transmission 6 Press [BOX NUMBER] to display the entry screen. Key in th e box number , and then press [OK]. y If a password has been set to the selected bulletin boar d mailbox, key in the password in the same way as the box number . If yo u have selected the confide ntial mailbox, it is not necessary to key in a p[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 63 4 ADV ANCED FUNCTIONS  Printing an original Y ou can print the original registered i n the confidentia l or bulletin board mailbox in this equipment. 1 Press the [F AX] button on the control pa nel.  P .20 “Basic procedures” 2 Press the [ADV ANCED] t ab, and then press [ITU MAILBOX]. This scre[...]

4 ADV ANCED FUNCTIONS 64 Mailbox Transmission  Deleting an original Y ou can delete the original registered in the confid ential or bulletin board mailbox in this equ ipment. 1 Press the [F AX] button on the control pa nel.  P .20 “Basic procedures” 2 Press the [ADV ANCED] t ab, and then press [ITU MAILBOX]. This screen is the same as the[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 65 4 ADV ANCED FUNCTIONS  Sending/retrieving an original This section describes the operation s of the mailbox in the reci pient's fax machine.  Sending an original Y ou can send an original to the confidential/bu lleti n board/relay station mailbox in this equipment. 1 Place the original(s). ?[...]

4 ADV ANCED FUNCTIONS 66 Mailbox Transmission 6 Press [BOX NUMBER] to display the entry screen. Key in th e box number , and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as th e box number . The box number and the password you specified here are sent to the recipient’s fax machine as SUD[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 67 4 ADV ANCED FUNCTIONS  Retrieving an original Y ou can retrie ve an original from the confidential or bulletin board mailbox in the recipient's fax machine. 1 Press the [F AX] button on the control pa nel.  P .20 “Basic procedures” 2 Press the [ADV ANCED] t ab, and then press [ITU MAILBOX[...]

4 ADV ANCED FUNCTIONS 68 Mailbox Transmission  Creating/modifying/deleting a mailbox This section describes how to ma nage the mailbox in this equipment. In the list, you can view the status of the mailbox registered to this equi pment.  P .86 “Mailbox/relay box report”  Creating the confi dential or bulletin board mailbox Y ou can cre[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 69 4 ADV ANCED FUNCTIONS 4 Press [BOX NUMBER] to display the entry screen, key i n the box number(s) (a maximum of 20 digit s), and then press [OK]. y If you want to set a password (a maximum of 20 digi ts), key in the p assword in the same way as the box number . y If the box number or password keyed in h[...]

4 ADV ANCED FUNCTIONS 70 Mailbox Transmission  Creating/modifying a relay st ation mailbox Y ou can create or modify the relay station mailbox. 1 Press the [F AX] button on the control pa nel.  P .20 “Basic procedures” 2 Press the [ADV ANCED] t ab, and then press [ITU MAILBOX]. This screen is the same as the one you see when you create th[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 71 4 ADV ANCED FUNCTIONS 5 Specify the recipient to be registered, and then press [OK].  P .31 “S pecifying the recipient” S pe cify the recipient from the address book becau se this cannot be done with direct d ialing. 6 The confirmation screen for sen ding a relay transmission report is displayed.[...]

4 ADV ANCED FUNCTIONS 72 Mailbox Transmission 8 The confirmation screen for printing the received copy of the original is displayed. If you want to print it out whenever a copy of the original is delivered, press [AL W A YS]. If you want to print it out only when an error occurs , press the [ON ERROR].[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 73 4 ADV ANCED FUNCTIONS  Deleting a mailbox Y ou can delete the confidential/bulletin b oard/rela y station mailbox registered in this equipment. The confidential and bulletin boa rd mailbox in which the or iginal is register ed cannot be deleted. T o delete the mailbox, delete the original in advance [...]

4 ADV ANCED FUNCTIONS 74 Mailbox Transmission 5 The confirmation screen for the d eletion is displayed. Press [YES]. If the box number or password is incorrect, an erro r message is displ ayed and you are unable to proceed.[...]

4 ADV ANCED FUNCTIONS Chain Dial Communication 75 Chain Dial Communication Y ou can chain pre-registered sets of numbers to form a dia ling string. For example, you can form the desired number by specifying sets of numbers registered in the address book sequentially such as region code, area code and fax numbers. 1 Place the original(s).  P .23 [...]

4 ADV ANCED FUNCTIONS 76 Delayed Transmission Reservation Delayed T ransmission Reservation Y ou can send a fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to send a fax to a country which has a time difference. 1 Place the original(s).  P .23 “Hand ling an original”[...]

4 ADV ANCED FUNCTIONS Recovery Transmission 77 Recovery T r ansmission Y ou can save the dat a of originals, which were not sent af ter redialing a speci fied number of times, in the memory and resend them without placing the ori ginals. Enabling or disa bling this function or a period of time fo r the data to be retained can be set on the ADMN men[...]

4 ADV ANCED FUNCTIONS 78 Onramp Gateway Onramp Gateway The onramp gateway function allows fo r an original sent from an ot her mailbox-supporte d fax mach ine to be converted into E-mail data, which will be sent to a pre-re gistered E-mail address, via the mai l box (relay station) in this equipment. Fax numbers and E-mail addresses can be register[...]

4 ADV ANCED FUNCTIONS Offramp Gateway 79 Offramp Gateway The offramp gateway function allows for E-mail or Internet Fax sent from a nother device to be converted into standard fa x data via this equipment, which will be sent to the re cipient specified by the sender via a pub lic telephone line. This is usefu l in reducing communication costs by us[...]

4 ADV ANCED FUNCTIONS 80 Save as File Save as File While sending a fax, you can save the fax as a file to a shared fol der in this equip ment or in a client co mputer . T hat file can be accessed from client computers on a network. T o save a fax as a file into a shared folder in a client computer , you must make the “Save as file” setting of t[...]

4.ADV ANCED FUNCTIONS Save as File 81 4 ADV ANCED FUNCTIONS 5 Select the location where you want to s ave the file and the file format, and then press [OK]. When PDF-MUL TI, TIFF -MUL TI , or XPS-MUL TI is selected, th e file shou ld be saved as a multiple-page file. When PDF-SINGLE, TIFF-SINGLE, or XPS-SING LE is selected, the fi le should be save[...]

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5. PRINTING LISTS AND REPORTS This chapter explains how to print lists and reports. Printing List s & Report s Manually ...................................................................... .................. 84 Journal (transmission journal/reception jo urnal) .......... .............. ................. ................... ................. .[...]

5 PRINTING LISTS AND REPORTS 84 Printing Lists & Reports Manually Printing List s & Reports Manually Y ou can print lists and reports (journals) manually . Fo r samples of lists and reports, see the following section.  P .88 “Lists/Report s Samples” y Lists and reports are printed on L T/A4-size paper . If this equipme nt has run out[...]

5.PRINTING LISTS AND REPORTS Printing Lists & Reports Manually 85 5 PRINTING LISTS AND REPORTS 3 Press [JOURNAL]. If [JOURNAL] is pressed with the transmission/reception record s selected, the journal of t he selecte d file is printe d.  Reservation list Y ou can print a list of th e reserved transmissions . 1 Press [JOB ST A TUS]. 2 Press t[...]

5 PRINTING LISTS AND REPORTS 86 Printing Lists & Reports Manually  Mailbox/relay box report Y ou can print a list of the current statu s of the mailboxes registered to this equipment. 1 Press the [F AX] button on the control pa nel.  P .20 “Basic procedures” 2 Press the [ADV ANCED] tab, and then press [ITU MAILBOX LIST].[...]

5 PRINTING LISTS AND REPORTS Printing Lists & Reports Automatically 87 Printing List s & Reports Automatically Y ou can print lists and reports automatically . For samples of lists and reports, see the following section.  P .88 “Lists/Report s Samples” Lists and reports are automatically print ed according to the settings that the ad[...]

5 PRINTING LISTS AND REPORTS 88 Lists/Reports Samples List s/Report s Samples  T ransmission journal y The mark in the “TO” column indicates that the 2ND F AX registe red in the address book is used. y The mark in the “MODE” column indicates that the 2nd line is used. y For error codes in the “ST A TUS” column, see the following sect[...]

5.PRINTING LISTS AND REPORTS Lists/Reports Samples 89 5 PRINTING LISTS AND REPORTS  Reception journal y What is included in this journal is the same as in the transmissi on journal. y For error codes in the “ST A TUS” column, see the following sectio n.  P .1 12 “Error codes”  Reservation list y The mark in the “TO” column indi[...]

5 PRINTING LISTS AND REPORTS 90 Lists/Reports Samples  Mailbox/relay box report A 3-digit number in the “END ST A TION” field i ndicates an Email address or the ID of a group . MAIL BOX BOX NO. BOX TYPE PGS FILE NO. DATE TIME FROM 11222 BULLETIN BD. 11231 CONFIDENTIAL 1 008 05.15 17:24 LOCAL MAILBOX/RELAY BOX REPORT TIME : 05-15-'08 18:[...]

5.PRINTING LISTS AND REPORTS Lists/Reports Samples 91 5 PRINTING LISTS AND REPORTS  Memory transmission report y The mark in the “TO” column indicates that the 2ND F AX registe red in the address book is used. y The mark in the “TO” column indicates that the recipie nt is specified with the direct entry method. y For error codes in the ?[...]

5 PRINTING LISTS AND REPORTS 92 Lists/Reports Samples  T ransmission report For the error codes di splayed in the “ST A TUS” column, see th e following section.  P .1 12 “Error co des”  Multi transmission report y The mark in the “ADDRESS BOOK” column indicate s that the 2ND F AX registered in the address book is used. y The ma[...]

5.PRINTING LISTS AND REPORTS Lists/Reports Samples 93 5 PRINTING LISTS AND REPORTS  Multi polling report The mark in the “F AX NUMBER” column indicates that the recipient is spec ified with the direct entry method.  Relay TX orig. terminal report The mark in the “TO” column indicates that the recipient is specified with th e direct en[...]

5 PRINTING LISTS AND REPORTS 94 Lists/Reports Samples  Relay TX relay st ation report The mark in the “ADDRESS BOOK” column is appende d when the 2ND F AX registered in the add ress book is used for transmission.  Relay TX end terminal report FILE NO. : 013 DATE : 05.15 14:45 DOCUMENT PAGES : 3 FROM : 7141234567 START TIME : 05.15 14:45 E[...]

5.PRINTING LISTS AND REPORTS Lists/Reports Samples 95 5 PRINTING LISTS AND REPORTS  Relay st ation report  Mailbox reception report FILE NO. : 734 DATE : 05.15 13:33 RELAY BOX : 777 DOCUMENT PAGES : 1 FROM : 214 RELAY STATION REPORT TIME : 05-15-'08 13:33 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. : 016 DATE : 05.15 18:22 BOX NUMB[...]

5 PRINTING LISTS AND REPORTS 96 Lists/Reports Samples  Power failure list TX/RX FILE NO. FUNCTION 044 POLLING RX 045 MULTI TX POWER FAILURE LIST TIME : 05-15-'08 17:53 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. MEMORY RECEPTION FILE NO. 029 PC JOB FILE NO. FUNCTION 049 SINGLE TX 050 MULTI TX[...]

6. SETTING ITEMS This chapter describes the user and administ rator settings related to the fax function. User Settings ................................................................................... ............................... ........ 98 Fax settings .................... ................. .................... ................ ............[...]

6 SETTING ITEMS 98 User Settings User Settings  Fax settings Set the initial settings for th e fax transmission functions. 1 Press the [USER FUNCTIONS] button on the contro l panel . 2 Press [F AX].[...]

6.SETTING ITEMS User Settings 99 6 SETTING ITEMS 3 Set each setting item, and then press [OK]. Press or to switch the pages. RESOLUTION Set the resolution based on the fineness of the original. If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is automatically converted before being sent i[...]

6 SETTING ITEMS 100 User Se ttings TX TYPE Set the fax transmission mode. EXPOSURE Set the density at which the orig inal is to be scanned. TTI Switch the TTI recording ON or OFF . T o enable this featur e, the T erminal ID must be registered to this equipment i n advance.  P .103 “Registering the terminal ID” Setting this item may not be re[...]

6 SETTING ITEMS Administrator Settings 101 Administrator Settings This section describes the F AX menu managed b y the administrator. Follow the procedures below to display the menu you want to operate. 1 Press the [USER FUNCTIONS] button on the contro l panel . 2 Press [ADMIN] t ab, and then press [P ASSWORD]. 3 Enter the administrator p assword, [...]

6 SETTING ITEMS 102 Administrator Settings 4 Press [F AX]. The F AX menu is displayed . The following section describe s each menu.[...]

6.SETTING ITEMS Administrato r Settings 103 6 SETTING ITEMS  Registering the terminal ID This section describes how to regi ster the terminal ID of this equipment. If the terminal ID is reg istered in advance, send er information can be printed on the le ading edge on the transmitted original, and receiver information on th e trailing edge on th[...]

6 SETTING ITEMS 104 Administrator Settings Example of how sender informat ion is printed on p aper Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitt ed copy of the original. Example of how receiver informati on is printed on originals you receive Receiver information is printed about 5 mm (0.2 inch) fro m the bo[...]

6.SETTING ITEMS Administrato r Settings 105 6 SETTING ITEMS 2 Set each option, and then press [OK]. Press or to switch the pages. RX MODE Set the fax reception mode . y T o receive a fax in the manual mode, an external telephone is required. y When the 2nd Line for F AX Unit (op tion) is installed, the reception mode of the 2 nd lines limited to ?[...]

6 SETTING ITEMS 106 Administrator Settings  Setting RX printing Y ou can set up options to print a received fax. In the Administrator ’s Function List, you can view the status of the options. For details of the operation to print the list, refer to the MFP Management Guide . 1 Press [RX PRINT]. 2 Set each option, and then press [OK]. DISCARD Y[...]

6.SETTING ITEMS Administrato r Settings 107 6 SETTING ITEMS DUPLEX PRINT Y ou can switch dupl ex printing ON or OFF . With it being set to ON, received documents are printed on both sides of paper . y Duplex printing is a vailable only if the received fax sizes and resolution are the same. y When paper has run out durin g duplex printing, th e rest[...]

6 SETTING ITEMS 108 Administrator Settings  Setting recovery transmission Y ou can set a period of time to retain original data in th e memory for the recovery trans mission function , or whether enabling or disabling this function. 1 Press [RECOVER Y TX]. 2 Press [ 24H] or [ 1H] to set the document-stored time, and then press [OK]. When the scr[...]

6.SETTING ITEMS Administrato r Settings 109 6 SETTING ITEMS  Setting 2nd Line for F AX Unit Y ou can make settin gs so that two lines can be used at the same time using the 2nd Line for F AX Unit (option al) installed. In addition to the settings described below , you need to: y Register the terminal ID.  P .103 “Registering the te rminal I[...]

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7. TROUBLESHOOTING AND SPECIFICA TIONS This chapter describes troublesho oting and specification s of GD-1250/GD-1270. T roubleshooting .................................... .......................................................................... ..... 1 12 Error codes ............. ........................................................ ........[...]

7 TROUBLESHOOTING AND SPECIFICA TIONS 112 Tr oublesho oting T roubleshooting  Error codes Below is a list of error codes that you might see in the lists or reports. If you see an error code not listed here, retry the communi cation. If this error still occurs, contact your service technician or service representative.  Error messages Below is[...]

7.TROUBLESHOOTING AND SPECIFICA TIONS Troubleshooting 113 7 TROUBLESHOOTING AND SPECIFICA TIONS  T ransmission/reception trouble Below is a list of trouble you migh t en co unter during the transmissi on/reception. T ransmission troubles Reception troubles If the suggested action does not solve the trouble or you encounter tro uble not listed ab[...]

7 TROUBLESHOOTING AND SPECIFICA TIONS 114 Specifications of GD-1250/GD-1270 Specifications of GD-1250/GD-1270 *1 For h ard drives , MB means 1 million bytes. (T otal hard drive acc essible capacit y may vary depend ing on opera ting envir onment. ) When the total time that the power is turned off for 12 hours a day becomes about 5 years, the batter[...]

INDEX 115 INDEX Numerics 2nd Line for FAX Unit ............. ............. .............. 17 , 109 2-Sided origin als ....... ................ ............. ................ ....54 A Administrator settings ................ ................ ............. ..101 Alarm lamp ............... ................ ............. ............. .......13 B Batch [...]

116 INDEX Relay station mailbox ....... ............ ................. ............. 60 Reserved transmissions ......... ............. ............. ..........46 RESOLUTION .......... ............. ................ ............. 28 , 99 ROTATE SORT ........................... ............. ............. ..107 RTI .................... ..............[...]

Printed in Malaysia GD-1250/1260/1270 OME080036C0[...]

2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, TOKYO, 141-8664, JAP AN MUL TIFUNCTIONAL DIGIT AL SYSTEMS Operator ’s Manual for F AX Unit ©2008, 2009 TOSHIBA TEC CORPORATION All rig hts reserved 6LH40283000 R071220F1903-TT EC Ver03 2009-03[...]