Toshiba TF 631 manual

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Welcome to your fax machine W elcome to your fax machin e 2 GB TOSHIBA TF 63 1 15 A B C D E F G H I J K DISPL A Y Displays indications about the operating modes of your fax machine. Y our con- trol monitor for all function settings. Warning lamps If there is a malfunction on your fax machine, the lamp under the corre- sponding symbol will light up.[...]

3 GB TOSHIBA TF 631 P reparation Preparation Contents Preparation Unpacking ................................................... 4 Remove transport fittings: ........................... 5 Prepare and insert the printer unit .............. 5 Change toner .............................................. 6 Replace drum unit ..............................[...]

4 GB TOSHIBA TF 63 1 P reparation Preparation The correct location for your fax machine is easily found: • near a 230 V AC socket*, • near a telefphone connection, ideally with a single line reserved for your fax machine. * No other equipment with high power consumption (such as a photocopier) or equipment which generates electrical noise (such[...]

5 GB TOSHIBA TF 631 P reparation Preparation Remove transport fittings: Prepare and insert the printer unit In order to prevent any transport damage, the high-quality printer unit of your new fax machine is supplied with the additional protection of special packaging. Please also follow the enclosed instructions. The printer unit consists of two se[...]

6 GB TOSHIBA TF 63 1 P reparation Preparation Change toner As soon as the “toner out ” warning lamp ( see page 2 ) lights up on your fax machine, you should replace the toner cartridge. The “TONER LOW“ message in the display indicates that the machine can only print out approx. 100 more documents (depending on the print density). If you fai[...]

7 GB TOSHIBA TF 631 P reparation Preparation 4. Press the green button on the developer assembly , and slide the toner cartridge in the direction of this button. Y ou can then remove the unlocked toner cartridge. 5. T ake the new toner cartridge and shake it as detailed in the diagram. This loosens the toner . 6. Place the toner cartridge on the de[...]

8 GB TOSHIBA TF 63 1 P reparation Preparation Connection to the mains T elephone connection Connect your fax machine (LINE jack) to the telephone socket, as shown on the right. Replace drum unit As soon as the “”drum operating time” warning lamp ( see page 2 ) lights up on your fax machine, you should ensure that a new drum unit is near to ha[...]

9 GB TOSHIBA TF 631 P reparation Preparation How to insert the recording paper: Remove the paper cassette Insert cassette index (A4). Prepare the recording paper by flexing and fanning out the stack to separate the sheets. Press down the pressure plate until you hear it lock in place. Place the paper so that it lies straight in the cassette with th[...]

10 GB TOSHIBA TF 63 1 P reparation Preparation Insert memory card 1. Switch your fax machine OFF . Stack memory is deleted when a memory expansion is inserted. Please ensure that, before the memory expansion is inserted, the memory display is 100 % in order to prevent the transmission job being lost. 2. Remove the cover for the memory modules. 3. I[...]

11 GB Installation Installation TOSHIBA TF 631 The M key activates the menu and moves the highlight bar up. The N key moves the highlight bar down. The P key selects the appropriate submenu level. The O key selects the superior menu level. Once a menu item has been selected with the highlight bar via these control keys, it is activated by pressing [...]

12 GB Installation Installation TOSHIBA TF 63 1 Standby mode Start the menu The first 4 menu items are displayed. Select a menu item Make your selection Enter the name Example: T oshiba 1 x 8 > T 7 x 4 > i 7 x 6 > o 6 x 2 > b 9 x 7 > s 5 x 2 > a 6 x 4 > h Name is ready ... Confirm with ST ART Continue with „Enter the terminal[...]

13 GB Installation Installation TOSHIBA TF 631 Enter terminal ID The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format: Example: +44-2131-12345678 Fax number Space (to improve legibilitly) Area code (without initial 0) Countr[...]

14 GB Installation Installation TOSHIBA TF 63 1 Standby mode Start the menu The first 4 menu items are displayed. Select a menu item The current dialling method is highlighted Select a menu item The current connection type is highlighted Continue with “Connection to main line / P ABX’s” Go to A Go to B EXCHANGE PSTN EXCHANGE P ABX 15 - 0 3 - [...]

15 GB Installation Installation TOSHIBA TF 631 A PSTN P ABX B Select a menu item P ress STOP , return to standby mode Select a menu item Make your selection Select a menu item Example: digit Enter the digit(s) for obtaining public line Example: 0 Confirm with ST ART P ress STOP , return to standby mode 1 .P S TN 2 .P A B X SE T EXC HAN GE TYP E 1 .[...]

16 GB Installation Installation TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 2 .LI ST S 4 .M EN U LI S T 3 .I NST A LLA TI O N 1 .C OM M. OP TI ON S Standby mode Start the menu The first 4 menu items are displayed. Select a menu item Select a menu item P ress STOP , return to standby mode // 03. D EUT S C H 02. ITAL IA N O ST O[...]

17 GB Installation Installation TOSHIBA TF 631 Set date and time Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically - even in the event of a power failure. Standby mode Start the menu The first 4 menu items are displayed. Select a men[...]

18 GB Reception of documents Reception of documents TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 2 .LI ST S 4 .M EN U LI S T 3 .I NST A LLA TI O N 1 .C OM M. OP TI ON S // AUT O R E C E IV E MOD E 1 .AUT O RECEI V E 2 . M A N UA L RECEI VE RI NG D E LA Y = ( 0 1- 0 5 ) A U T O RE C E I VE If your fax machine is connected to the[...]

19 GB Reception of documents Reception of documents TOSHIBA TF 631 Reception reduction Y our fax machine uses A4 paper . For technical reasons the entire length of this page cannot be used. So the fax machine reduces the length of the incoming document (max. 90%). This means that the received image may be slightly compressed. In general, this effec[...]

20 GB Reception of documents Reception of documents TOSHIBA TF 63 1 Memory reception Under certain circumstances, the machine cannot print out any further incoming copies: • If there is no recording paper • If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine. On[...]

21 GB Reception of documents Reception of document s TOSHIB A TF 631 15 - 0 3 - 9 8 S UN 19 : 56 RE S I DU A L M E M O RY 1 00 % 2 .L I S T S 4 . M E N U L I S T 3 . I NS T A LL A T I O N 1 . C O M M . O P T I O N S SECURE RX In the Secure R X mode, the fax machine is ready to receive documents; howeve r , incoming fax documents are not printed out[...]

22 GB Reception of documents Reception of documents TOSHIBA TF 63 1 A2 SECURI TY COD E ENTRY nnnn C U R RE NT CO D E Make your selection for (old) security code Enter the old security code Confirm with ST ART Make your selection for new security code Enter the new security code Confirm with ST ART Make your selection 1. Enter / edit security code 2[...]

23 GB Reception of documents Reception of documents TOSHIBA TF 631 B Activate / deactivate Secure RX SECURI T Y CO DE= nnnn Make your selection for the current security code Enter the current security code Make your selection for configuration of Secure RX 1. Configure and activate Secure RX 2. Deactivate Secure RX Select a menu item Make your sele[...]

24 GB Reception of documents Reception of documents TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Activate and deactivate Secure Rx Y ou can also activate the Secure Rx mode outside the set period, if for in- stance staff leave the office early . Y ou can also deactivate the Secure Rx mode at any time (assuming that you know the[...]

25 GB Reception of documents Reception of documents TOSHIBA TF 631 2 .LI ST S 4 .M EN U LI ST 3 .I NST A LLA T I O N 1. C OMM . OP TI ON S Correct sequence print- out If more than one document is transmitted, it is normal to start with the first page. As received copies are printed out face-up, this means that the received stack of documents is in [...]

26 GB Reception of documents Reception of documents TOSHIBA TF 63 1 Multiple printout As your fax machine handles all reception jobs via its memory , it is possible for several copies instead of merely one copy to be printed out (up to 99). This means that the operator does not have to go to the photocopier . Please note that great strain is placed[...]

27 GB Reception of documents Reception of documents TOSHIBA TF 631 F I LE N B R = 1 2 2 Delete reception It is not possible to immediately recognise whether your fax machine is transmitting or receiving a document. The LINE lamp does not distinguish between these two modes. Y ou can only identify that a document is being received after you press th[...]

28 GB Reception of documents Reception of documents TOSHIBA TF 63 1 Reception protection The process of receiving documents is not subject to any restriction in principle. However , if reception protection is acti- vated, it is only possible for the machine to receive fax documents from partners whose fax number is stored in the fax machine. The tr[...]

29 GB Reception of documents Reception of documents TOSHIBA TF 631 Local copy Y ou can use your fax machine to mak e one or more copies (up to 99). Y ou can select a sorter function if several copies of various documents are to be made simultaneously . The copies are sorted and reproduced in the sequence in which the original documents were in- ser[...]

30 GB Reception of documents Reception of documents TOSHIBA TF 63 1 Copy reduction If the document to be copied is 10 mm larger than A4 format, the additional length is automatically printed on a sec- ond page. If you wish to prevent a second page from being printed, you can activate the copy reduction facility . In this case, the copy is reduced t[...]

31 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Document format The following table gives you an idea of the documents your fax machine can handle. Please note: • Documents longer than 420 mm can only be loaded manually . • If you load several sheets at one time, they should all be of the same size and paper quality . Problem docum[...]

32 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Automatic fax mes- sages T o send fax messages in the traditional manner: Insert document(s), enter the fax number and the connection is automati- cally established. The fax machine reads the documents into memory and then transmits them. The advantage for the user: The docu- ment feed is[...]

33 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Stack mode A frequently encountered problem with fax machines is that the document tray is blocked while a document is being transmitted; no other documents can be transmitted while the fax machine is transmitting or receiving documents. This is different with your fax ma- chine: All docu[...]

34 GB T ransmit documents T ransmit documents TOSHIBA TF 631 OUTPUT JOB NO. 99 JOB NO. 98 JOB NO. 98 JOB NO. 97 JOB NO. 96 JOB NO. 95 JOB NO. 94 JOB NO. 93 JOB NO. 92 JOB NO. 91 JOB NO. 90 JOB NO. 99 JOB NO. 98 JOB NO. 98 JOB NO. 97 JOB NO. 96 JOB NO. 95 JOB NO. 94 JOB NO. 93 JOB NO. 92 JOB NO. 91 JOB NO. 90 LINE TRANSMISSION Some jobs of the stack[...]

35 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Important transmission The stack of your fax works according to FIFO (first in - first out). This situation can be compared to a queue: The most recently entered job has to wait the longest. This might be problematical for transmitting a c[...]

36 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Direct transmission In the normal transmission mode your fax machine reads all documents into the memory before they are transmitted ( see page 33 ). If the documents are too large for the memory or if you have too many documents, you can also send directly from the document tray without [...]

37 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Standby mode Load original Remember: Printed side face down Document ready Activate the dialling key Make your selection for type of dialling 1. Dialling with abb. numbers 2. Dialling with telephone directory 3. Group dialling (using group[...]

38 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % T ransmission one-touch dial One-touch dialling provides you with a very easy method of dialling the number of your partner . Y our can assign any fax numbers to 69 69 69 69 6 9 keys *). Simply press a single button to start the dialling p[...]

39 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % EN TER TEL N UM B ER 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % F axing with telephone directory This type of dialling is similar to the process of searching in a telephone directory . If you enter the initial letter of your fax par[...]

40 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Single multi-address transmission If you intend to send a document to several fax partners as quickly as possible, this function can be used for defining a single free group . . . . . The group is cancelled after the procedure is completed. Up to 309 users can be grouped together in this [...]

41 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Stored broadcast If you have a fixed group of fax partners to whom you frequently have to send broadcast fax messages, the stored broadcast facility is just what you need.Y ou can store 50 different group of your choice. Additional you can assign each group to a one-touch dial key . Multi[...]

42 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Monitoring (direkt) If the operator listens into a fax transmis- sion, the call establishment attempt is played back via the built-in speaker . This provides you with an additional acoustic check of the call establishment proce- dure. This is a valuable asset whenever a call is not establ[...]

43 GB T ransmit documents T ransmit documents TOSHIB A TF 631 Monitoring (by job) If the operator listens into a fax transmis- sion, the call establishment attempt is played back via the built-in spea k e r . This provides you with an additional acoustic check of the call establishment proce- dure. This is a valuable asset whenever a call is not es[...]

44 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Set resolution In its basic setting, your fax machine uses high resolution for transmitting or copying your documents. Y ou can also adjust the resolution to suit the particular documents. Use the following as a rough guide: ST D (basic se[...]

45 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % Set contrast Where the print on documents is weak or where colour character sets are used, it is possible that some characters might not be transmitted. In such cases, you should set the contrast to darker . On the other hand, some docum[...]

46 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % T ransmission options, ECM on/off Y our fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility , this permits error -free fax transmission. One effect linked with ECM is t[...]

47 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % Standby mode Load original Remember: Printed side face down Document ready Start the menu The first 4 menu items are displayed Select a menu item Make your selection for the number of pages Enter the page number Confirm with ST ART Diall[...]

48 GB T ransmit documents T ransmit documents TOSHIBA TF 631 T ransmission options, protected transmission The transmission of documents is restricted! Documents can only be transmitted to fax machines whose ID is identical to the dialled fax number . This means that you can only fax your documents to specific fax partners. * ) Please refer to page[...]

49 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % T ransmission options, reduced speed When documents have to be transmitted overseas or if the error ratio increases, you should reduce the transmission speed in order to avoid errors. As is the case in traffic, speed has to be adapted to[...]

50 GB T ransmit documents T ransmit documents TOSHIBA TF 631 T ransmission options, send cover sheet The cover sheet is a form which is placed in front of your fax transmission. It is used as a tool to enable an incoming fax to be classified more easily . The information on the cover sheet is entered via the numeric keypad ( see page 12 ). If you w[...]

51 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Chain dialing When dialling unabbreviated numbers, the number can be made up of various parts. Y ou are able to combine all forms with each other: • One-touch dialling ( see page 75 ) • Dialling with telephone directory function ( see [...]

52 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Redial If it was not possible for your fax message to be sent, this may be due to various reasons (please read page 114 ). One reason may be that the other fax machine is busy . In this case, it would make sense to call your partner again at a later time. This is done automatically by you[...]

53 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-0 3-98 S UN 19: 56 Resend (retained job) If your fax machine is set to retain a job ( see page 103 ) you can resend this job by the following procedure. The criteria applicable for a “fresh” job are applicable for the newly activated job. Standby mode Open the one-touch dial cover [...]

54 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 after 5 seconds REC OVE RY T RA NSM I T [ E NT ER ] : ST A RT [ GH ] : SE A RC H [CA NCEL]:DELETE SI NG LE T R A NSM I T F I LE N B R = 0 0 8 21-03-98 19:33 T oshiba Europa / SI NG LE T R A NSM I T 21-03-98 19:45 BON D F I LE N B R = 0 0 7 RESID UA L M EM ORY 77 % Ca[...]

55 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Cancel transmission If you enter the wrong fax number or if you have dialled the wrong fax partner , the relevant job has to be cancelled. It is important to distinguish between a job which is read into memory (stack mode, page 33 ) or transmitted directly (direct transmission, page 36 ).[...]

56 GB Polling Polling TOSHIBA TF 63 1 Reserve polling General: The polling procedure is used for receiving a document. The difference between polling and “normal” reception is that the call is established by the person wishing to receive the document, and that the call charges are incurred by the person receiving the document. More and more com[...]

57 GB Polling Polling TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % P olling protection Polling reserved in this manner is not protected. I.e. every fax machine which has a polling facility is able to poll docu- ments from your machine. The polling protection facility is activated in order to prevent unauthorised polling (only po[...]

58 GB Polling Polling TOSHIBA TF 63 1 Reserve polling, perma- nent (general infobox) With permanent polling, the document is retained in the memory of the fax ma- chine so that it can be constantly polled. “FAX on DEMAND” can be configured in this way . Items of information such as weather report, current price lists, stock market news, traffic[...]

59 GB Polling Polling TOSHIBA TF 631 Reserve polling, append documents When a document has already been reserved for polling, you can append additional documents or replace these documents. This means that the operator is able to make additions without previously having to cancel the entire job. 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 15-[...]

60 GB Polling Polling TOSHIBA TF 63 1 Cancel polling reserva- tion If you have reserved a document for polling, you can cancel the reservation as follows: Standby mode Press the JOB CANCEL key Make your selection for cancel operation Select a menu item Make your selection for selecting the required job The first available job is displayed. Please r[...]

61 GB Polling Polling TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Single polling If your fax partner has reserved a document for polling, you can poll the document using the procedure described in the following. If you would like to use the delayed polling delayed polling delayed polling delayed polling delayed polling facility[...]

62 GB Polling Polling TOSHIBA TF 63 1 Multiple polling It is not only possible to poll documents from a single fax machine; you are also able to use your fax machine to poll documents from several fax machines. Y ou are able to define up to 309 fax partners using any combination of the following: • User-defined fax numbers • Alphabet dialling m[...]

63 GB Polling Polling TOSHIBA TF 631 A B WITH TOSHIBA CODE ST A RT nnnn SECURI T Y CO DE= Multiple polling is stored and carried out as a job. Enter the TOSHIBA code Confirm with ST ART Multiple polling is stored and carried out as a job. M U LT I P O LLI NG WITHOUT PROTECTION[...]

64 GB Polling Polling TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM ORY 77 % Cancel polling The process of polling a document is also a job. Proceed as follows if you wish to cancel this polling job: Standby mode Press the JOB CANCEL key Cancel menu is displayed Select a menu item Make your selection for selecting the required polling job T[...]

65 GB Polling Polling TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % Program Continous P olling The polling procedure is automated with the program continuous polling. During a defined period, your fax machine calls one or more stations in order to poll a docu- ment from the station. It is also possible for several procedures to[...]

66 GB Polling Polling TOSHIBA TF 63 1 Make your selection for the numbers of fax partners to be served with program continuous polling. Enter ... • User-defined numbers ( see page 32 ) • Alphabet dialling numbers ( see page 70 ) • T elephone directory function ( see page 39 ) • One-touch dial keys ( see page 75 ) Confirm with ST ART Make yo[...]

67 GB Polling Pollin g TOSHIB A TF 631 1 5 - 0 3 - 9 8 S U N 1 9 : 56 R E S I DU A L M E M O R Y 1 0 0 % 1 5 - 0 3 - 9 8 S U N 1 9 : 56 R E S I DU A L M E M O R Y 1 0 0 % E N T E R TEL N U M B E R 1 . C O M M . O P T I O N S 2 .L I S T S 3 . I N S T A LL A T I O N 4 . M E N U L I S T / Q / Reverse direction With the reverse direction facilit y , th[...]

68 GB Polling Polling TOSHIBA TF 63 1 B ST A RT nnnn T U R NA R O U ND P O LL SECURI T Y CO DE= RESID UA L M EM O RY 10 0 % EN TER TEL N UM B ER C O MM. R E S E R V A T I O N STA RT Enter the TOSHIBA codes Confirm with ST ART Make your selection for fax number , alphabet dialling , one- touch dial or telephone directory . Confirm with ST ART The do[...]

69 GB Store numbers Store numbers TOSHIBA TF 631 Alphabet dial memory The alphabet dial facility enables you to enter a single “address” instead of the fax number of your partner (which is fre- quently a long number). This “address” can be any number between 1 and 999. The real fax number is stored under this “address”. With frequently [...]

70 GB Store numbers Store numbers TOSHIBA TF 631 Make your selection for name Enter the name (see scheme page 12 ) -and / or- skip with ST ART Confirm with ST ART Make your selection for options YES: See alphabet dial options page 71 NO: See below Select a menu item Assign the alphabet dial number to the one-touch dial key ( see page 75 ) For furth[...]

71 GB Store numbers Store numbers TOSHIBA TF 631 Alphabet dial options Apart from numbers and names, it is also possible for additional options to be as- signed to an alphabet dial memory posi- tion: Delayed Comm (2) The fax partner is linked to a specific transmission time with this option, e.g. for fax partners in other time zones; this ensures t[...]

72 GB Store numbers Store numbers TOSHIBA TF 631 Modify ABB numbers If you wish to modify the contents of an alphabet dial number , all you have to do is simply enter the corresponding alphabet dial number (see under “ Alphabet dial number”). If this number has already been used, a further selection option is dis- played. All stored data can be[...]

73 GB Store numbers Store numbers TOSHIBA TF 631 Delete ABB numbers If you want to delete ABB numbers just enter them. If it is already assigned, you can select how to proceed (Example:ABB, NBR. 7, name TOSHIBA): Please refer to page 69 for the procedures as described under “Enter alphabet dial number ” Display message for existing alphabet dia[...]

74 GB Store numbers Store numbers TOSHIBA TF 631 One-touch dial keys The one-touch dialling facility is a very user-friendly method for dialling the number of your fax partner . Y ou can configure 69 keys *) with fax numbers of your choice. Simply push a button to reach your fax partner . *) T wo numbers can be stored on every one-touch dial key on[...]

75 GB Store numbers Store numbers TOSHIBA TF 631 ID N AME = ( MA X 2 0 ) ID N AME = ( MA X 2 0 ) n ST A RT C OMM . OPTION ? 1 .Y E S 2 .NO O N E T O U CH = 4 0 O N E T O U CH = 4 0 BROWN EN TER ABB. N UM BER O R P RE S S [B AC K]: TO PRE V IOUS STO P [STOP]:TO C OM P L ETE Make your selection for name Enter the name (refer to page 12 for diagram) -[...]

76 GB Store numbers Store numbers TOSHIBA TF 631 Cancel one-touch dial keys If you wish you cancel the contents of a one-touch dial key , simply enter the corre- sponding one-touch dial key in the menu (see under one-touch dial keys). If this one-touch dial key is already being used, a further selection option is displayed (example: one-touch dial [...]

77 GB Store numbers Store numbers TOSHIBA TF 631 999 421 338 333 240 235 • • • 4 3 2 1 Alphabet dial memory GROUP XX OT XX ONE TOUCH KEY 3 3 3 3 3 3 5 Define groups If you have a fixed number of partner to whom you frequently send broadcast transmissions, the stored broadcast facility is just what you need. Y ou are permitted to define 50 dif[...]

78 GB Store numbers Store numbers TOSHIBA TF 631 STA RT G R O U P NB R= 0 4 4 4 EN TER ABB. N BR OR [ E NT E R] T O C O M P LE T E STA RT P RES S ON E TOUCH K EY G R O U P NB R= 0 4 4 4 [ E NT ER ] : T O SK I P T O E N T E R O R STA RT EN TER GR OUP NUM BER O R P RE S S [B AC K]: TO PRE V IOUS [STOP]:TO C OM P L ETE STO P Confirm with ST ART Make y[...]

79 GB Store numbers Store numbers TOSHIBA TF 631 Edit groups If you wish to edit the contents of a group, simply enter the corresponding group number (see under “Define groups”). If this group number already exists, a further selection option is dis- played. All stored data can be overwritten or skipped using the ST ART k ey . (Example: group n[...]

80 GB Store numbers Store numbers TOSHIBA TF 631 Cancel groups If you wish to cancel a group , simply enter the corresponding group number (see under “Define groups”). If this group number already exists, a further selection option is displayed. (Example: group number: 444, name: Supergroup) Refer to page 77 for procedure as described under “[...]

81 GB Report prints Report prints TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % Program selection list The program selection list provides you with a complete overview of the menu system for your fax machine. It is the only list which can be selected via the main menu item. 1. C OMM . OP TI ON S 2 .LI ST S 3 .I NST A LLA T I O [...]

82 GB Report prints Report prints TOSHIBA TF 631 The various transmission reports and related options: T ransmission report printed out after every transmission in the “ direct transmission mode”. Setting: • Always printed out • Printed out only if transmission is errored Printed out after every memory transmission. Setting: • Always prin[...]

83 GB Report prints Report prints TOSHIBA TF 631 T ransmission report: Memory TX report: MEMORY TRANSMISSION REPORT TIME : 03.03.97 14:23 TEL NUMBER 1 : +44-1234567890 NAME : TOSHIBA MARKETING TF631 FILE NUMBER : 04 2 DATE : 03-03 14:23 TO- : 541 DOCUMENT PAGES : 0 1 START TIME : 03-03 14:23 END TIME : 03-03 14:30 SENT PAGES : 0 1 STATUS : O K FILE[...]

84 GB Report prints Report prints TOSHIBA TF 631 Y ou can also subsequently request the transmission report for the previous 40 transmissions (first document not illustrated): 15-03 -98 S UN 19: 56 RESID UA L M EM ORY 77 % Standby mode Open the one-touch dial cover Press the Shift key and then the corresponding function key Make your selection for [...]

85 GB Report prints Report prints TOSHIBA TF 631 Multi transmission report After the successful multi-adress transmission your fax will print a list of all fax partys. MULTI TRANSMISSION REPORT TIME : 03.03.98 14:23 TEL NUMBER : +44-1234567890 NAME : TOSHIBA MARKETING TF631 FILE NUMBER : 0 0 3 DATE: 03-03 13:12 DOCUMENT PAGES: 0 1 START TIME: 03-03[...]

86 GB Report prints Report prints TOSHIBA TF 631 T ransmission and reception journal Y our fax machine will record messages which you transmit or receive in the form of transmission and reception journals. These lists are printed out automatically after every 40 transmissions. Y ou can also manually request the journal at any time. Y ou should file[...]

87 GB Report prints Report prints TOSHIBA TF 631 TRANSMISSION JOURNAL TIME : 03.03.98 14:23 TEL NUMBER : +44-1234567890 NAME : TOSHIBA MARKETING TF631 SCAN COUNT : 1 5 0 (00000096) PRINT COUNT : 19 1 (000000BF) DRUM COUNT : 1480 (000005C8) TONER COUNT : 1 (00000001) NBR FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS 02 252 09.12 14[...]

88 GB Report prints Report prints TOSHIBA T F 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Reservation list This list illustrates the status of stack memory ( see page 33 ). It contains all jobs which have not yet been completed. Standby mode Open the one-touch dial cover Press the Shift key and then the corresponding function key The rese[...]

89 GB Report prints Report print s TOSHIB A TF 631 FUNCTION LIST TIME : 03.03.98 14:23 TEL NUMBER : +44-1234567890 NAME : TOSHIBA MARKETING TF631 8 1 AUTO RECEIVE MODE : AUTO 2 RING DELAY : 1 3 DIAL TYPE : DP 4 EXCHANGE TYPE : PSTN 5 RINGER VOLUME : 4 6 SUPER PWER SAVER : MANUAL 7 PRINTER POWER SAVER : ON START TIME : 00:00 END TIME : 00:00 9 ACCOU[...]

90 GB Report prints Report prints TOSHIBA T F 631 ONE TOUCH NUMBER INFORMATION TIME : 03.03.98 14:23 TEL NUMBER : +44-1234567890 NAME : TOSHIBA MARKETING TF631 OT NBR. NAME/FUNCTION ABB./GROUP/TEL NUMBER TIME MON. BPS REPORT LINE STAMP 0 1 GROUP.NBR. 0001 2 9 ABB. NBR 00 2 GROUP NUMBER INFORMATION TIME : 03.03.98 14:23 TEL NUMBER : +44-1234567890 N[...]

91 GB Report prints Report prints TOSHIBA TF 631 DEPARTMENT CODE LIST TIME : 03.03.98 14:23 TEL NUMBER : +44-1234567890 NAME : TOSHIBA MARKETING TF861 DEPT NBR NAME DEPT CODE T X PGS R X P G S COPY PGS D 01 MASTER 12345 0 0 0 D02 Standby mode Start the menu The first 4 menu items are displayed. Select a menu item The function list is printed out An[...]

92 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Delayed fax job Y ou can define a specific start time for your fax jobs in order to compensate for any differences in time zones or in order to take advantage of low-rate charges. Again, it is particularly advantageous that your document or [...]

93 GB A dvanced settings Advanced settings TOSHIBA TF 631 Set transmission header position The transmission header contains the code, the name, time of transmission and the current page number . Normally it appears in the top 5 mm of the incoming copy . If this area contains important information this information is overwritten by the transmission [...]

94 GB A dvanced settings Advanced settings TOSHIBA TF 6 31 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 1 .C OM M. OP TI ON S 2 .LI ST S 3 .I NST A LLA TI O N 4 .M EN U LI S T STO P Reception trailer (RTI) Y ou can activate the reception trailer facility to ensure that reception of a document is precisely documented. The RTI is printed at the [...]

95 GB A dvanced settings Advanced settings TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % 1. C OMM . OP TI ON S 2 .LI ST S 3 .I NST A LLA T I O N 4 .M EN U LI ST Call redial If the machine is not able to transmit a fax job, the job is retained in memory and the machine attempts to send the fax job again at a later date. Y ou can[...]

96 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 1 .C OM M. OP TI ON S 2 .LI ST S 3 .I NST A LLA TI O N 4 .M EN U LI S T STA RT ST O P Set ringer volume An incoming call sets off the ringer via the speaker . Y ou can adjust the volume of this signal. Standby mode Start the menu The first 4[...]

97 GB A dvanced settings Advanced settings TOSHIBA TF 631 P ower saver (stand by) The printer unit of your fax machine requires a heat source of approx. 170° C in order to be able to print out documents immediately . This heat source is heated at specific intervals in order to maintain the temperature at the required level. This consumes electrici[...]

98 GB A dvanced settings Advanced settings TOSHIBA TF 6 31 Cost centre manage- ment T ransmission jobs can be assigned to any 4-digit number . The number can be used to find the specified job within the transmission report ( see page 86 ). In this way , special transmission jobs can be linked to specific cost centres. If this function has been acti[...]

99 GB A dvanced settings Advanced settings TOSHIBA TF 631 Standby mode Start the menu The first 4 menu items are displayed. Select a menu item Make your selection for the department code 1: Enter department code 2: Clear and cancel department codes Select a menu item Make your selection for the department name (this name appears in the transmission[...]

100 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 Modify or delete a department Can only be accessed via master code. Standby mode Enter (!) master code confirm with ST ART Start the menu The first 4 menu items are displayed. Select a menu item Make your selection for the department code (this menu is available only if the master code is [...]

101 GB A dvanced settings Advanced settings TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % 1. C OMM . OP TI ON S 2 .LI ST S 3 .I NST A LLA T I O N 4 .M EN U LI ST // STA RT 1 .Y E S 2 .N O DEPT C ODE EN TR Y Disable department code If the department code is disabled, the previously entered departments cannot be accessed by enter[...]

102 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 Cover sheet The cover sheet is a form which is placed at the head of your fax transmission. It is a tool to enable the operator to classify an incoming fax more easily . Y ou are able to choose between a “nor - mal” cover sheet which sets out the information in text form and a “perso[...]

103 GB A dvanced settings Advanced settings TOSHIBA TF 631 Retain jobs If a job cannot be transmitted because for instance the partner fax is busy , your fax machine attempts to redial the number at regular intervals of approx. 2 minutes*. After the XXth* redialling, the job will be automatically deleted from the stack and a transmission report ( s[...]

104 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 P00 1 Query job status The LINE status lamp enables you to recognise whether your fax machine is currently active. If you require more precise information concerning this activity , you can query the current status of the machine. This status query also enables you to cancel the current jo[...]

105 GB A dvanced settings Advanced settings TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % 1. C OMM . OP TI ON S 2 .LI ST S 3 .I NST A LLA T I O N 4 .M EN U LI ST // Basic setting, document length In the basic setting of your fax machine, the document length is limited to one meter . If the document is longer than one meter , th[...]

106 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 Basic setting, resolution and contrast The basic setting of contrast and resolu- tion can be changed. Please read pages 44 et seq. for information concerning contrast and resolution. Standby mode Start the menu The first 4 menu items are displayed. Select a menu item Display the basic sett[...]

107 GB A dvanced settings Advanced settings TOSHIBA TF 631 Basic setting, ECM (er- ror correction mode) Y our fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility , this permits error -free fax transmission. One effect linked with ECM is that the transmission time increases if th[...]

108 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 1 .C OM M. OP TI ON S 2 .LI ST S 3 .I NST A LLA TI O N 4 .M EN U LI S T // STO P Basic setting, superfine reception (only with memory expansion) If a memory expansion is not used, the maximum possible reception resolution is “Fine”. If [...]

109 GB A dvanced settings Advanced settings TOSHIBA TF 631 Additional paper cas- settes (optional) Additional features (SUB, SEP , PWD) Because of the high level of innovation pressure in the telecommunications industry , fax technology is also being continuously improved. The ITU- T (formerly CCITT) operates as an international body and is respons[...]

110 GB Possible problems Possible problems TOSHIBA T F 631 Cause Alphabet memory and internal settings have been lost due to a lengthy power failure Contents of the image memory have been lost following a power failure. The cover on which the keypad is located has not snapped into position. The upper part of your fax machine housing has not snapped[...]

111 GB Possible problems Possible problems TOSHIBA TF 631 Display REPLACE DRUM CONFIRM PROCESS-UNIT PRINTER DISORDER LOAD DOCUMENT COMMUNICA TION ERROR SORRY NOT POSSIBLE LINE BUSY P AGE# MISMA TCH POLLING ERROR NOT ALLOWED NOW Cause The printer unit is spent. The printer unit is missing or has not been installed correctly . Indicates a fault in th[...]

112 GB Possible problems Possible problems TOSHIBA T F 631 Error codes in journal If “TRANSMISSION ERROR” appears in the display of your fax machine, the error code describes the specific error . The same code is shown also in the journal and transmission report. Code 10 11 12 13 14 20 21/E0/E6 22 23 30 32 33 42 50 Cause No recording paper Pape[...]

113 GB Possible problems Possible problems TOSHIBA TF 631 Cause Wrong codeword Line busy Communication error Compatibility error T raining error Image error Line error Image cannot be saved Code 53 60 80/B0-B5/C0-C4/ D0-D2/F0, F1 81/B1/B9 82 83/84/85 86 87 How to correct A document has been retrieved with the wrong codeword ( see page 57 ). Send th[...]

114 GB Possible problems Possible problems TOSHIBA T F 631 ... and solutions If the display gives an error message, clear the fault and delete the display with STOP . Check there is power on the machine. The machine must be switched on ( see page 8 ). Use acceptable documents only ( see page 31 ). Close the cover . It should be firmly lock ed in pl[...]

115 GB Possible problems Possible problems TOSHIBA TF 631 Problem Y ou press ST ART to receive an document. But you receive nothing. Y our recording paper is not fed out. The dcoument received is difficult to read. Y ou receive a completely blank document. The document received is partially printed. Y ou can send fax messages without any problem, a[...]

116 GB Possible problems Possible problems TOSHIBA T F 631 Cleaning document scanner Never use abrasive materials to clean your fax machine - they could cause damage. If documents transmitted are difficult to read, the document scanner must be cleaned. Y ou can easily tell when: Mak e a test copy of the document on your fax machine and compare the [...]

117 GB Possible problems Possible problems TOSHIBA TF 631 How to clear a recording paper jam After opening the upper cover and side cover of the housing, you will see the possible locations where the paper may be jammed: Remove the paper from here without applying force... ... or from underneath the process unit. Do not touch any parts inside the m[...]

118 GB Possible problems Possible problems TOSHIBA T F 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Remote maintenance (COMLINE) Y our fax machine enables remote diagnosis to be carried out. This means that internal settings can be read and changed via the telephone line. In order to ensure that all requirements of data protection are obse[...]

119 GB Possible problems Possible problems TOSHIBA TF 631 UK Connection information W e declare, that TOSHIBA is using mark in compliance with EN 50 082-1, EN 55 022/B and EN 60 950 This TOSHIBA Facsimile T ransceiver is intended for connection to public telecommunication services as follows: By using the cable described as TEL LINE CABLE in the pa[...]

120 GB Possible problems Possible problems TOSHIBA T F 63 1 Index Index Abbreviated dialling ................................... 37 Abbreviated dialling memory ..................... 69 Alternative fax number .............................. 69 Broadcast ............................................ 40, 41 Chain dialling ...............................[...]