Utax 256ci manual

206ci/256ci Copy / Print / Sc an / F ax A3 USER MANU AL DIGIT AL MUL TIFUNCTIONAL COLOUR S Y STEM[...]

Introduction Thank you for your purch ase of this machine. This Operation Guide is intended to help you operate the ma chine correctly , per form routine main tenance and take a simple troubleshooting action as necessary , so that you can always use the machine in good condition. Please read this Operation Gu ide before you st art using the machine[...]

i Content s 1 Preface .................. ............................................................ ....................... 1-1 Notice ............ ............. ............. ................ ............. ................ ............. ............. ........... ........... 1-2 Safety Conventions in This Guide .............. ... ............. ..[...]

ii Checking the Equipment's Serial Number ......... ...... ............. ................ ............. ................ . 3 -10 Checking the Counter ................. ............. ............. ................ ............. ................ ............. .... 3 -11 Login/Logout ............ ............. ................ ............. .....[...]

iii Interrupt Copy .................... ............ ................. ............. ................ ............. ............ ......... ..... 4-20 5 Printing .................. .............................. .............................. .......................5-1 Printing from Applications .................. ............. ................ ....[...]

iv Checking Job History ........ ............ ............. ................. ............ ................. ............ ............. .. .8 - 6 Sending the Log History ....................... ................ ................ ................ .................... ............ 8-7 Setting the Destination ..................... ............. .... ..[...]

v Solving Malfunctions ......... ............ ................. ............. ............ ................. ............ .............. 10-8 Responding to Messages ........... ............. ................ ............. ................ ............. ............... 10-14 Clearing Paper Jams ......... ............ ................. ............. [...]

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vii Quick Guide T o make copies Simply press the Star t key to m ake copies. Y ou can also fine -tune the c opy setting s by changin g the paper size, adjusting th e density , etc. To p r i n t Y ou can print via a network or print a PDF file directly from USB memory . Be sure to read Precautions for Use before using this machine. It copies. It pri[...]

viii T o send documents Y ou can send scanned images via a network. Or , you can also store scanned images in USB memory . * If the destination is not stored in th e address bo ok, you can send by entering the a ddress directly. It sends. Send as E-mail Send to Folder (SMB) Saving Document s to USB Memory What you want to do Setup Connecting Cables[...]

ix T o send a F AX As well as sending a F AX via the telephone lines, you can also send a F AX via a network. * For more information, refer to the FAX Operation Guide . ** If the destination is not stored in the add ress book , you can send the FAX by entering the address directly. NOTE For more in formation on setting u p and send ing a F AX, refe[...]

x Menu Map Copies (page 4-3 ) Paper Selection (page 3-42 ) Zoom (page 4-5 ) Density (page 3-51 ) Duplex (page 4-8 ) Combine (page 4-12 ) Collate/Offset (page 3-44 ) Functions Original Size (page 3-32 ) Original Orientation (page 3-34 ) Mixed Size Originals (page 3-35 ) Paper Output (page 3-43 ) S t aple (page 3-49 ) Color Selection (page 3-60 ) Ori[...]

xi One T ouch Key (page 6-19 ) Address Book (page 6-17 ) Ext. Address Book (refer to Embedded Web Server RX User Guide. ) E-mail (page 6-20 ) Folder (page 6-21 ) F AX (refer to Fax Operation Guide ) WSD Scan (page 6-45 ) Functions File Format (page 3-58 ) Original Size (page 3-32 ) Original Orientation (page 3-34 ) Mixed Size Originals (page 3-35 )[...]

xii Job Box (page 5-7 ) Removable Memory Menu S tore File File Format (page 3-58 ) 2-sided/Book Original (page 3-37 ) Scan Resolution (page 3-52 ) Density (page 3-51 ) File Name Entry (page 3-63 ) Functions Original Size (page 3-32 ) Original Orientation (page 3-34 ) Mixed Size Originals (page 3-35 ) S toring Size (page 7-15 ) Color Selection (page[...]

xiii Print Job S tatus (p age 8-3 ) Send Job S tatus (page 8-4 ) S tore Job S t atus (page 8-5 ) Scheduled Job (page 8-5 ) Print Job Log (page 8-6 ) Send Job Log (page 8-6 ) S tore Job Log (page 8-6 ) Scanner (page 8-1 1 ) Printer (page 8-12 ) F AX (page 8-12 ) Removable Memory (page 8-12 ) T oner St atus (page 8-13 ) Paper S tatus (p age 8-13 ) S [...]

xiv Quick Setup Wizard (page 3-26 ) F AX Setup (page 3-26 ) Energy Saver Setup (page 3-26 ) Network Setup (page 3-26 ) Language (page 9-5 ) Report (page 9-5 ) Report Print (page 9-5 ) S tatus Page (page 9-5 ) Font List (page 9-5 ) Network S tatus (page 9-5 ) Service S tatus (pag e 9-6 ) Accounting Report (page 9-6 ) Sub Address Box List (refer to F[...]

xv Cassette/MP T ray Settings (page 9-8 ) Cassette 1 (to 3) (page 9-8 ) Paper Size (page 9-8 ) Media T ype (p age 9-8 ) Multi Purpose Tray (page 9-8 ) Paper Size (page 9-8 ) Media T ype (p age 9-8 ) Common Settings (page 9-9 ) Default Screen (page 9-9 ) Sound (page 9-9 ) Buzzer (page 9-9 ) V o lume (page 9-9 ) Key Confirmation (page 9-9 ) Job Finis[...]

xvi Function Defaults (page 9-12 ) File Format (page 9-12 ) Original Orientation (page 9-12 ) Collate/Offset (page 9-12 ) File Separation (page 9-12 ) Scan Resolution (page 9-12 ) Color Selection (Copy) (page 9-12 ) Color Select.(Send/S tore) (page 9-12 ) Original Image (page 9-12 ) Background Density Adj. (page 9-12 ) EcoPrint (page 9-12 ) Prevent[...]

xvii Copy (pag e 9-15 ) Auto Paper Selection (page 9-15 ) Auto % Priority (page 9-15 ) Reserve Next Priority (page 9-15 ) Auto Image Rotation Action (page 9-15 ) Send (page 9-16 ) Dest. Check before Send (page 9-16 ) Entry Check for New Dest. (page 9-16 ) Send and Forward (page 9-16 ) Forward (page 9-16 ) Destination (page 9-16 ) Color TIFF Compres[...]

xviii User Login/Job Accounting User Login Settin gs (page 9-34 ) User Login (page 9-36 ) Local User List (page 9-38 ) Simple login settings (page 9-47 ) Simple Login (page 9-47 ) Simple Login Setup (page 9-47 ) Local User Authorization (page 9-42 ) Group Authorization Set. (page 9-53 ) Group Authorization (page 9-53 ) Group List (page 9-53 ) Obtai[...]

xix System (page 9-19 ) Network (page 9-19 ) Host Name (page 9-19 ) TCP/IP (page 9-19 ) TCP/IP (page 9-19 ) IPv4 Settings (page 9-19 ) IPv6 Settings (page 9-20 ) Protocol De tail (page 9-21 ) WSD Scan (page 9-22 ) WSD Print (page 9-22 ) Enhanced WSD (page 9-22 ) Enhanced WSD (SSL) (page 9-22 ) IPSec (page 9-22 ) Secure Protocol (page 9-22 ) SSL (pa[...]

xx Date/T imer (page 9-24 ) Date/T ime (page 9-24 ) Date Format (page 9- 24 ) T ime Zone (page 9-24 ) Auto Panel Reset (page 9-24 ) Panel Reset Timer (p age 9-24 ) Low Power T imer (page 9-24 ) Auto Sleep (page 9-24 ) Sleep Level (page 9-25 ) Sleep Timer (page 9-25 ) Auto Error Clear (page 9-25 ) Error Clear Timer (page 9-25 ) Interrupt Clear T ime[...]

1-1 1 Pr ef ace This chapter explains the follo wing topics: Notice ........... ............. ................ ............. ............. ................ ............. ................ ......... ....................... ............. ..... 1-2 Safety Conventions in This Guide ......... ................... ................ ................ ........[...]

1-2 Preface > Notice Notice Safety Conventions in This Guide The sections of this guide an d part s of the machine marked with symbols are safety warn ings meant to protect the user , other individua ls and surround ing objects, and ensure corr ect and safe usage of the machine. The symbols and their meanings are indica ted below . WA R N I N G [...]

1-3 Preface > Notice Environment The service environment al conditions are as follows: • T emperature: 50 to 90. 5 °F (10 to 32.5 °C) • Humidity: 15 to 80 % However , adverse environment al conditions may af fect the image quality . It is recommended to use the machine at a temperature: around 60 .8 to 80.6 °F or less (16 to 27 ° C), hum[...]

1-4 Preface > Notice Laser Safety (Europe) Laser radia tion could b e hazardous to the hum an body . F or th is reason, laser radiation emitted inside this machine is hermetically seal ed within the prot ective housing an d external cover . In the normal operation of the product by user , no radiation can leak from the machine . This machine is [...]

1-5 Preface > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrigh ted material with out perm ission of the copyright owner . Copying/Scanning the fo llowing items is prohibited an d may be pen alized by low . It may not be limited to these items. Do not knowingly copy/scan th e items that are not to be copied/[...]

1-6 Preface > Legal and Safety Information Legal and Safety Information Legal Information Copying or o ther reprod uction of all or part of this gu ide without the prior wr itten consen t of Copy right owner is prohibited. Regarding T rade Names • KPDL is a trademark of Kyocera Corporation. • Microsoft, Windows, Windo ws XP , Windows Se rver[...]

1-7 Preface > Legal and Safety Information Open SSL License Copyright (c) 1998-200 6 The OpenSSL Project. All right s reserved. Redistributio n and use in source and bina ry forms, with or witho ut modificat ion, are permitted provided that the following conditions are met: 1. Redistributio ns of source code must retain the abov e copyright noti[...]

1-8 Preface > Legal and Safety Information 4. If you include any Windows specific code (or a derivative thereof ) from the apps directory (app lication code) yo u must include an acknowledgeme nt: “This product includes software written by T im Huds on (tjh@cryptsoft.com)” THIS SOFTW ARE IS PROVIDED BY ERIC YOUNG “ AS IS” AND ANY EXPRESS[...]

1-9 Preface > Legal and Safety Information 12 Y ou acknowledge that you have read this Agreement, underst and it, and agree to be bound by it s terms and conditions. Neither p arty shall b e bound by any statement or represen tation not contained in t his Agreeme nt. No change in this Agreement i s effective un less written and sig ned by proper[...]

1-10 Preface > Legal and Safety Information Energy S t ar (ENERGY ST AR ® ) Program We have de termined as a p articipating comp any in the Internation al Energy S tar Program that this product is compliant with the st andards laid out in the International Energy S tar Program. ENERGY ST AR ® is a voluntary ene rgy efficiency progr am with th [...]

1-11 Preface > About this Oper ation Guide About this Operation Guide This Operation Guide cont ains the following chapters. Conventions in This Guide The following conventions are used depending on the nature of th e description. Chapter Content s 1 Preface Includes informa tion about operating pr ecautions, trademarks, and this ma nual. 2 Prep[...]

1-12 Preface > About this Oper ation Guide Job types fo r which each function ca n be set ar e shown with icons. In this guide, step s where touch p anel keys are used ar e outlined in r ed. E.g.) Select [Zoom]. Procedures consisting of a series of operation p anel and/or to uch panel oper ations are numbered as follows: E.g.) Select [Functions][...]

1-13 Preface > About this Oper ation Guide Originals and Paper Sizes This section explains th e notation used in this guide when referring to sizes of origina ls or pape r sizes. As with A4, B5 and Letter , which may be used either in the horiz ontal or vertical d irect ion, horizontal direction is indicated by an additiona l letter R in order t[...]

1-14 Preface > About this Oper ation Guide[...]

2-1 2 Pr epar a tion bef or e Use This chapter explains the follo wing topics: Part Names .. ............. ................ ............. ................ ............. ................ ............. ............. . ......................... ........... 2-2 Machine ................ ............. ................ ............. ............. ........[...]

2-2 Preparation be fore Use > Part Na mes Part Names Machine 1 Document Processor 2 Platen 3 Original Size Indicator Plates 4 Slit Glass 5 Operation Panel 6 Inner T ray 7 Front Cover 8 Cassette 1 9 USB Memory Slot (A1) 10 Right Cover 1 11 Handles 12 Job Sepa rator T ray 2 3 4 5 8 11 1 6 7 9 10 12[...]

2-3 Preparation be fore Use > Part Na mes 13 Original Width Guides 14 Original T able 15 Cleaning Cloth Compartment 16 Original Loaded Indicator 17 T oner Container (Black) 18 T oner Cont ainer (Magent a) 19 T oner Container (Cyan) 20 T oner Cont ainer (Y ellow) 21 W aste T oner Box 22 Paper Width Guide 23 Paper Length Gu ide 24 Multi Purpos e T[...]

2-4 Preparation be fore Use > Part Na mes 26 Option Interface Slot 2 27 Network Interface Connector 28 USB Interface Connector (A2) 29 USB Port (B1) 30 Option Interface Slot 1 31 Scanner Lock 32 Main Power Switch 33 Handles 34 Cassette Heater Switch 26 29 28 30 32 34 33 27 31 33[...]

2-5 Preparation be fore Use > Part Na mes 35 T op Cover 36 T ray Extension 37 Document Finisher T ray 38 S taple Cover 39 S taple Cartridge Holder 40 Bridge Unit Cover 35 36 37 38 39 40[...]

2-6 Preparation be fore Use > Part Na mes Operation Panel T ouch panel. Displays buttons for configuring machine settings. Lights when there is paper in the job separator tray . Processing : Blinks while printing or sending. Memory : Blinks while the mach ine is accessing the fax memory or USB memory (generalpurpose item). Attention : Lights or [...]

2-7 Preparation be fore Use > Part Na mes T ouch Panel Ready to copy. (Full Color) Functions Original Size Auto Close 10:10 Original Orientation Top Edge on Top Inner tray Off Mixed Size Originals Paper Output 1/5 Add/Edit Shortcut Ready to copy. (Full Color) Copy Copies Paper Selection Zoom Density Duplex Combine Collate/ Offset 1-sided>>[...]

2-8 Preparation befo re Use > Determining the Connection Method a nd Preparing Cable s Determining the Connection Method and Prep aring Cables Check the method to connect the equipment to a PC or network, and prep are the necessary ca bles for your environment. Connection Example Determine the method to connect the equipment to a PC or network b[...]

2-9 Preparation befo re Use > Determining the Connection Method a nd Preparing Cable s Prep aring Necessary Cables Prepar e the necessary cables accord ing to the interface you use. Connection Environment Function Necessary Cable Connect a LAN cable to the machine. Printer/Scanner/ Scanner (T W AIN/WIA) LAN (10Base-T , 100Base -TX, or 1000BASE-T[...]

2-10 Preparation be fore Use > Conne cting Cables Connecting Cables Connecting LAN Cable The equipment can be connected with a network cable and used as a network printer or network scanner . 1 Power Off. 2 Connect the machine. 1 Connect the LAN cable to the networ k interface located on lef t side of the body . 2 Connect the other end of the ca[...]

2-11 Preparation be fore Use > Conne cting Cables Connecting USB Cable The equipment can be conne cted with a USB cable and used as a printer in an environment where there is no network. 1 Power Off. 2 Connect the machine. 1 Connect the USB cab le to the appropr iate interfac e located on the left side of the body . 2 Connect the other end of th[...]

2-12 Preparation be fore Use > Power On /Off Power On/Off Power On When the main power indicator is lit... (Recovery from sleep) Press the Power key . When the main power indicator is off... T urn the ma in power switch on. Power Off When not turning off the ma in power switch (sleep) Press the Power key . The Power key light will go out, and th[...]

2-13 Preparation be fore Use > Power On /Off When turning off the main power switch Note that when the main power switch is turned off, the machine will be unable to automatically receive print dat a from computers or fa xes. 1 Press the Power key . V erify that the Power key light has gone out and that the Main Power indicator is lit up. 2 T ur[...]

2-14 Preparation befo re Use > Installing Software Inst alling Sof tware Install ap propriate sof tware on your PC from th e included DVD (P roduct Library) if yo u want to use the printer funct ion of this machine or perform TWAIN / WIA transmission or Network F AX transm ission from your PC. Sof tware on DVD (Windows) Express Mode or Custom Mo[...]

2-15 Preparation befo re Use > Installing Software Inst alling Printer Driver in Windows If you are connecting this ma chine to a Windows PC, follow t he n ext steps to inst all the printer drive r . The example shows you how to connect your machine to a Windows 7 PC. Y ou can use either Express Mode or Custom Mode to in stall the software. Expr[...]

2-16 Preparation befo re Use > Installing Software 3 Inst all using Express Mode. 1 Select the print system to be inst alled. If the machine is set to acquire an IP addr ess automatically , select the “Use host name for port name” checkbox. 2 Customize the print system name if the print system is connected via a network. 3 S t art installing[...]

2-17 Preparation befo re Use > Installing Software Uninst alling the Sof tware Perform the following procedu re to delete the Soft ware from your computer . 1 Display the screen. Click on the Start in the T ask Bar and then select All Programs , (name of offer comp any) , (name of product), a nd Uninsta ll Printing Syste m Library to display the[...]

2-18 Preparation befo re Use > Installing Software Inst alling Printer Driver in Macintosh The machine' s printer functiona lity ca n be used by a Macintosh computer . 1 Insert the DVD. Double-click the GEN_LIB icon. 2 Display the screen. Double-click either OS X 10.2 and 10.3 Only , O S X 10.4 Only or OS X 10.5 or higher depending on your [...]

2-19 Preparation befo re Use > Installing Software 4 Configure the printer . 1 Display the window . 2 Click the IP icon for an IP connection and then enter the IP address an d printer name. 3 Select the options available for the machine and click Continue . 4 The selected machine is added. 1 2 1 2 3 The number entered in "Ad dress" wil[...]

2-20 Preparation befo re Use > Installing Software Setting TW AIN Driver Register this machine to the TWAIN Driver . 1 Display the screen. 1 Select St ar t button of the Windows display , All Programs , (Brand Name) and then TW AIN Driver Setting . TW AIN Driver screen appears. 2 Click Add . 2 Configure TW AIN Driver . 3 Finish registering. NOTE[...]

2-21 Preparation befo re Use > Installing Software Setting WIA Driver Register this machine to th e WIA Driver . Instructions are based on interf ace elemen ts as they appear in Wind ows 7. 1 Display the screen. 1 Click the Windows Sta rt button and enter Scanner in Program and File Search . Click View scan ners and cameras in the search list. T[...]

2-22 Preparation be fore Use > Energ y Saver function Energy Saver function Low Power Mode and Auto Low Power Mode Low Power Mode T o activate L ow Power Mo de, press t he Energy Saver key . T ouch panel and all in dicators on the operation panel will go out to save powe r except the Energy Saver , Power , and Main Power indicato rs. This status[...]

2-23 Preparation be fore Use > Energ y Saver fu nction Sleep and Auto Sleep Sleep T o enter Sleep, press the Power key . T ouch panel and all indicators on the operation panel will go out to save a maximum amount of power exce pt the Main Power indicator . This status is referred to as Sleep. If print data is rece ived du ring Sleep, the touch p[...]

2-24 Preparation be fore Use > Machine Setup Wizard Machine Setup Wizard The Machine Setup Wizard is laun ched when the equipment is tur ned on for the first time af ter being installe d. Following the instructions on the screen to config ure the following settings: For details about settings, refer to the help information displa yed on the touc[...]

2-25 Preparation befo re Use > Embedded Web Server RX (Settin gs for E-mail) Embedded W eb Server RX (Settings for E-mail) Embedded W eb Server RX is a tool used for t asks such as verifying the operating status of the machine an d changing the settings for se curity , network prin ting, E-mail transmis sion and advanc ed networking . This secti[...]

2-26 Preparation befo re Use > Embedded Web Server RX (Settin gs for E-mail) Sending E-mail S pecifying the SMTP settings allows you to send images loaded onto this ma chine as E-mail attachm ents. T o use this f unction, this machine mu st be conn ected to a mail server u sing the SMT P protoc ol. Before sending images load ed onto this machine[...]

2-27 Preparation befo re Use > Embedded Web Server RX (Settin gs for E-mail) 3 Click [Submit]. Login Password When Other is selected for Authenticate, the password set here will be used for authentication. The maximum l eng th of the login password is 64 characters. SMTP Security Enables or disables the SMTP Security . When this protocol is e na[...]

2-28 Preparation befo re Use > Embedded Web Server RX (Settin gs for E-mail)[...]

3-1 3 Common Oper a tions This chapter explains the follo wing topics: Loading Paper .... ................ ............. ............. ................ ............. ................. ............ ......... .................... ............... 3-2 Before Loading Paper ........... ............. ................ ............. ................. ......[...]

3-2 Common Operations > Loading Paper Loading Paper Paper can be loaded standar dly in the cassette and the multi purpose tray . A paper feeder is also availa ble as an option (refer to Optional Equipment on p age 1 1-2 ). Before Loading Paper When you open a new pa ckage of paper , fan the sheet s to sep a rate them slightly prior to loading in[...]

3-3 Common Operations > Loading Paper Loading Paper in the Cassettes The standard cassette will each hold plain p aper , recycled paper or color paper . The standard cassette holds up to 500 sheets of plain paper (80 g/m²). The following p aper sizes are supported : Ledger , Letter-R, Le tter , Legal, St atement-R, Oficio II, A3, B4, A4, A4-R, [...]

3-4 Common Operations > Loading Paper 2 Load p aper . 1 2 IMPORT ANT Load the p aper with the print side facing up. Before loading the p aper , be sur e that it is not cu rled or folded. Paper tha t is curled or folded may cause paper jams. Ensure that the loaded p a per does not exceed t he level indicator (see the figure ). When loading the p [...]

3-5 Common Operations > Loading Paper Loading Paper in the Multi Purpose T ray The multi purpose tray will hold up to 100 sheet s of A4 or smaller plain pa per (80 g/m²) or up to 25 sheets of plain p aper (80 g/m²) lager th an A4. The multi purpose tray accept s p aper sizes from A3 to A6 and Hag aki and from Ledger to S tatement-R, 8K, 16K-R [...]

3-6 Common Operations > Loading Paper 2 Load p aper . ? Insert the p aper along the p aper width guides into the tray until it stops. When you load envelopes or cards tock in the multi purpose tray Load envelope with the print side facing down. IMPORT ANT Load the p aper with the print sid e facing down. Curled p aper must be uncurled before use[...]

3-7 Common Operations > Loading Origina ls Loading Originals Placing Originals on the Platen Y ou may place books or magazines on the platen in addition to ordinary sheet origina ls. Open thedocument processor , and place the original. NOTE Before opening the do cument processor , be sure that there a re no originals lef t on th e original t abl[...]

3-8 Common Operations > Loading Origina ls Loading Originals in the Document Processor The document proce ssor automatically scans each sheet of multiple origin als. Both sides of two- sided originals are scanned. Originals Supported by the Document Processor Originals Not Supported by the Document Processor • Soft originals such as vinyl shee[...]

3-9 Common Operations > Loading Origina ls 2 Load Originals. ? With the side to be scanned face up, insert the l eading edge of th e original all th e way into the document processor . If the original is two- sided, inse rt with the fr ont side fac e up. Original Loaded Indicator The original loaded indicator lights de pending on how originals a[...]

3-10 Common Operations > Checking the Equipme nt's Serial Number Checking the Equipment's Serial Number The equipment's serial number is printed in the location shown in the figure. NOTE Y ou'll need the equipment's serial number when cont acting your Service Representative. Please check the number before conta cting you[...]

3-11 Common Operations > Checking the Counter Checking the Counter Check the number of pa ges printed and scanned. 1 Display the screen. 2 Check the counter . Select the job you wish to chec k. [Printed Pages] Scroll the screen to check the nu mber of page s. Pressing [Count by Paper Size] and then [Black & White] a llows you to check the nu[...]

3-12 Common Operations > Login/Logout Login/Logout If you are setting a fun ction that r equires administrator rights, or if user log in administration is enabled, yo u must enter your login user name and login password. Login Normal login 1 Enter the login user name. If this screen is displayed during ope rations, press [Keyboard] to enter the [...]

3-13 Common Operations > Login/Logout 3 Log in. Simple Login If this screen is displayed during ope rations, sele ct a user and log in. Refer to Simple Login on page 9-47 . Logout T o logout from the machine, press the Logo ut key to return to the login user name/p assword entry screen. Users are automatically logged out in the following circums[...]

3-14 Common Operations > Favor ites Favorites Frequently used functio ns can be registered as favorites so that they can be called up easily . The following functions ar e pre-registered on this machine. Y ou ca n delete th ese func tions as well a s register n ew functions. The functions create d by the external software, such as File Managemen[...]

3-15 Common Operations > Favor ites 3 Select the job type. When you se lect the wizard mode Select the function. Ch ecked items will be shown as p art of the wizard. 4 Enter a name. Refer to Character Entry Method on p age 1 1-7 for details on entering characters. NOTE Press [Favorites] in the Application screen to return to the Favorites screen[...]

3-16 Common Operations > Favor ites 5 Check the settings. Check the settings and change or add information as needed. [Name] [Number] [Permission] Configures permission settings fo r favorites to determine how they are shared with other users. [Destination] When the job type is [Send] or [F AX], select s the Destination Recall Method. [Functions[...]

3-17 Common Operations > Favor ites [Functi on T ype] 6 Register the favorite. Function Type 10:10 Wizard Program Cancel 1/1 OK GB0775_00 Add - Confirmation Private 10:10 Cancel Select the item that you want to change. Destination Functions Function Type Permission Address Book Wizard < Back 2/2 Save 2 GB0766_02 1 2 Add - Confirmation Sending[...]

3-18 Common Operations > Favor ites Editing and Deleting Favorites This section desc ribes how to edit name an d permission of the re gistered fav orites and how to delet e favorites. 1 Display the screen. 2 Edit or delete a favorite. T o edit a favorite 1 Select the favorite you wish to edit. 2 Edit the favorite. [Name] [Number] Favorites Menu [...]

3-19 Common Operations > Favor ites [Permission] Configures permission settings for favorites to determine how they are shar ed with other u sers. 3 Register the favorite. To d e l e t e Select the favorite you wish to delete. Favorites:E-mail TX Shared 10:10 Cancel Functions Function Type Permission < Back 2/2 Save 2 Wizard Address Book Dest[...]

3-20 Common Operations > Favor ites Using Favorites Call up settings from a favorite. 1 Display the screen. 2 Select a favorite. When using the wizard mode 1 The registered screens are displayed in order . Make the desired settings. 2 Confirm the settings and sta rt the job. When using the program mode Select a favorite to call up reg istered se[...]

3-21 Common Operations > Applicatio n Application The functionality of the ma chine can be expanded by installing ap plications. Applications that help you perfor m your daily more efficiently such as a scan feature and an au thentication feature ar e available. For details, consult your sales repr esentative or de aler . For application setting[...]

3-22 Common Operations > Shortcuts Shortcut s Frequently used functio n screens can be registered as shortcut s so that they can be called up easily . Registering Shortcut s Y ou can register up to 2 shortcuts for copying functions , sending functions, and functions set for document box. The following types of shortcut s are available: 1 Display[...]

3-23 Common Operations > Shortcuts 4 Select the function. Select the function screen to display with the shortcut. 5 Enter the shortcut name. Up to 24 characters can be e ntered. Refer to Character Entry Method on p age 1 1-7 for details on entering characters. 6 Register the shortcut. Confirm the settings and press [Save] 10:10 Select the funct[...]

3-24 Common Operations > Shortcuts Editing and Deleting Shortcut s Change sho rtcut number /name or delete shor tcut. 1 Display the screen. Press [Functions] on the Copy , Send, or Document Box screen and then [Add/Edit Sho rtcut]. 2 Edit or delete a shortcut. T o edit a sh ortcut 1 Select the shortcut type a nd number you wish to edit. 2 Edit t[...]

3-25 Common Operations > Shortcuts 3 Register the shortcut. To d e l e t e Select the shortcut you wish to delete. Using Shortcut s The registered shortcut will be displayed on the Copy , Send, F AX* , Print from USB Memory , or Save to USB Memory or Polling Box* initial screen. Pressi ng [Shortcut] will switch to the registered functio n's[...]

3-26 Common Operations > Quick Setup Wizard Quick Setup Wizard Make the following basic settings as instructed by the Wizard: 1 Display the screen. Energy Saver Setup Configures sleep mode and l ow-power mode. 1. Sleep Mode Sleep Mode - Auto Slee p, Sleep Mode - Slee p T imer , Sleep Mode - Sleep Level 2. Low Power Mode Low Power Mode - Low Powe[...]

3-27 Common Operations > Quick Setup Wizard 2 Select a function. 3 Configure the function. S t art the wizard. Follow the in structions o n the scree n to configur e settings . NOTE If you experienc e difficulty configuring the settin gs, refer to Help Screen on page 3-28 . End Exits the wizard. Settings configured so far are applied. << P[...]

3-28 Common Operations > Help Screen Help Screen If you have dif ficulty oper ating the machine, you ca n ch eck how to operate it using the touch pan el. When the [?] (help) is displayed on the touch pa nel, you can pr ess it to display the Help screen. How to read t he screen Ready to copy. (Full Color) Paper Selection Auto A4 A4 A4 A4 10:10 C[...]

3-29 Common Operations > Canceling Jobs Canceling Jobs Cancel any p rint or send job being ex ecuted. 1 Press the Stop key . 2 Cancel a job. When there is a job is being scanned Canceling… will be displayed, and the c urrent job will be canceled. When there is a job printing or on st andby Select the job you wish to cancel and press [Dele te].[...]

3-30 Common Operations > Using Various Fun ctions Using V arious Functions This section describes common functiona lity that ca n be con figured for co pying, send ing, and th e documen t box. 1 Display the screen. Press the key of each function. When using USB memory , plug it into the USB memory slot (A1). Press [Y es] on the displayed screen.[...]

3-31 Common Operations > Using Various Fun ctions Common Functionality Functionality related to originals Functionality related to document quality What do you want t o do? Reference Page S pecify the original size. Original Size X page 3-32 S pecify the original orientation to scan in the correct directio n. Original Orientation X page 3-34 Sca[...]

3-32 Common Operations > Using Various Fun ctions Original Size S pecify the original size to be scanned. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Functions] and then [Original Size]. 2 Select the original size. [Auto] Auto Automatically detects th e size of the original. Metric Sel[...]

3-33 Common Operations > Using Various Fun ctions [Metric], [Inch ], or [Others] Select the original size. [Size Entry] Press the text box displaying the numbe rs and use [-]/[+] or the nu meric keypad to en ter a value. Original Size - Metric A3 10:10 A4 A4 A5 1/4 OK OK < Back Cancel Ready to copy. (Full Color) Ready to copy. (Full Color) Or[...]

3-34 Common Operations > Using Various Fun ctions Original Orient ation Select the orientation of the or iginal document to p edge to scan correct direction. T o use any of the following functions, the do cument's or iginal orienta tion must be set. •D u p l e x • Margin • Combine • S taple (option) When placing originals on the pla[...]

3-35 Common Operations > Using Various Fun ctions Mixed Size Originals Scans all sheets in the docu ment processor , even if they are of different sizes. Supported Combinations of Originals • B4 and B5 • Ledger an d Letter (A3 an d A4) • Ledger and Letter-R (Folio a nd A4-R) 1 Display the screen. 1 Referring to Using Various Functions on p[...]

3-36 Common Operations > Using Various Fun ctions 2 Select the function. Ready to copy. (Full Color) Mixed Size Originals Off On 10:10 Cancel OK GB0035_00[...]

3-37 Common Operations > Using Various Fun ctions 2-sided/Book Original Select the type and orient ation of the binding based on the origi nal. 1-sided Set when using a 1-sided sheet origin al. 2-sided Set when using a 2-sided sheet origin al that will be bound on the left or right. Book Set when using a book original su ch as a magazine or book[...]

3-38 Common Operations > Using Various Fun ctions 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 2 Select the type of original. [2-sided] or [Book ] [Others] 1 Functions 2-sided/Book Original 1-sided Close 10:10 Sending Size 300x300dpi Off File Separation Scan Resolution 2/6 Same as Original Siz[...]

3-39 Common Operations > Using Various Fun ctions 2 Select the type of original. 3 Select the original orient ation. 2-sided/Book Original - 2-sided/Book Original 10:10 Ready to send. 2-sided (Binding Left/Right) 2-sided (Binding Top) Book (Binding Left) 1-sided Cancel 1/2 OK 2-sided/Book Original - Others 2-sided/Book Original 10:10 Cancel <[...]

3-40 Common Operations > Using Various Fun ctions Continuous Scan Scan a large number of originals in sep arate batches and th en produce as one job. Originals will be scanned continuously until yo u press [Finish Scan]. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Functions] and then [[...]

3-41 Common Operations > Using Various Fun ctions 4 Finish scanning. S tart copying, sending, or storing. Job No.:0003 10:10 Place the originals and press Start key. Scanned Pages Cancel Job Name:doc00000320101010101010 Finish Scan GB0222_00[...]

3-42 Common Operations > Using Various Fun ctions Paper Selection Select the cassette or multi-purpose tray that co ntains the required p aper size. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Paper Selection]. 2 Select the p aper source. If [Auto] is selected, the paper matching the s[...]

3-43 Common Operations > Using Various Fun ctions Paper Output Set pape r output to document fini sher or job sepa rator tray . 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Functions] and then [Paper Output]. 2 Select the output destination. Inner Tray* * If the optional document finish[...]

3-44 Common Operations > Using Various Fun ctions Collate/Offset Offset the output by page or set. Collate Scan multiple originals and deliv er co mplete set s of copies as required accord ing to page number . Offset Without Document Finishe r (Option) When you use offsetting, pr inted copies are produc ed af ter rot ating each set (or p age) by[...]

3-45 Common Operations > Using Various Fun ctions 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Collate/Offset]. 2 Select the function. GB0001_01 Ready to copy. (Full Color) Copy Copies Paper Selection Zoom Density Duplex Combine Collate/ Offset 1-sided>>1-sided Auto 100% Normal 0 [...]

3-46 Common Operations > Using Various Fun ctions Margin Add margins (white space). In addition , you can set the margin width and the back page ma rgin. Margin W id th Margin on the Back Side When duplex copying, you can also specify the margin on the back side. Auto When [Auto] is selected, an appropria te margin is appli ed automatically on t[...]

3-47 Common Operations > Using Various Fun ctions 2 Enter the margin wid th. 1 2 Press the text box and use [-]/[+] to enter a value. 3 S pecify the margin on the back side. 1 [Auto] NOTE [Original Orient ation] is not di splayed when printing a document from USB memor y . Ready to copy. (Full Color) Margin Off On 10:10 Cancel OK GB0038_00 Margi[...]

3-48 Common Operations > Using Various Fun ctions [Manual] Press the text box and use [-]/[+] to enter a value. 4 Select the original orient ation. NOTE [Original Orient ation] is not di splayed when printing a document from USB memor y . GB0041_00 GB0042_00 Margin - Back Page 10:10 Ready to copy. (Full Color) Manual Auto Cancel 1/1 OK Margin - [...]

3-49 Common Operations > Using Various Fun ctions Stap l e S taple documents. In addition, you can spe cify the staple position. The following st apling options and orien tations are ava ilable. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Functions] and then [S taple]. NOTE S tapling r[...]

3-50 Common Operations > Using Various Fun ctions 2 Select the st aple position. [1 st aple] or [2 st aples] [Others] 1 2 Select the staple position . 3 Select the original orient ation. NOTE [Original Orient ation] is not di splayed when printing a document from USB memor y . GB0032_00 Ready to copy. (Full Color) Staple Off 1 staple 2 staples 2[...]

3-51 Common Operations > Using Various Fun ctions Density Adjust density using 7 levels. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 2 Adjust density . Press [-3] to [+3] ( Lighter - Darker ) to adjust density . Copy Send Scan to USB Ready to store in Box. Store File File Format 2-sided/ Book[...]

3-52 Common Operations > Using Various Fun ctions Scan Resolution Select fineness of scanning resolution. The selectable resoluti on is [200x100d pi Normal], [200×200d pi Fine], [200×400dpi Super], [ 3 00×300dpi], [400×40 0dpi Ultra], or [600×600dpi]. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the sc[...]

3-53 Common Operations > Using Various Fun ctions Original Image Select original image type for be st results. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Functions] and then [Original Imag e]. 2 Select the image quality . T ext+Photo Best for originals which contain a mixture of text [...]

3-54 Common Operations > Using Various Fun ctions Sharpness Adjust the sharpness o f the image. When copying penciled originals with rough or broken lines, clear copies can be t aken by adjusting sharp ness toward [Sharpen]. When copying imag es made up of p atterned dots such as magazine p hotos, in which moire* p atterns ap pear , edge softe n[...]

3-55 Common Operations > Using Various Fun ctions Background Density Adjust Remove dark background from originals, such as newspapers. This feature is used with full color and auto color . Background Density Adjust is disa bled if Auto Color detect s black and white originals. 1 Display the screen. 1 Referring to Using Various Functions on page [...]

3-56 Common Operations > Using Various Fun ctions Prevent Bleed-through Hide background colors and image bleed-throu gh when scanning thin origina l. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Functions] and then [Prevent Bleed-through]. 2 Select the function. Copy Send Scan to USB Re[...]

3-57 Common Operations > Using Various Fun ctions Zoom Reduce or enlarge original to send or store size. Refer to Sending Size on page 6-40 and Stori ng Size on p age 7- 15 . 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Functions] and then [Zoom]. 2 Select the function. 100% Reproduces [...]

3-58 Common Operations > Using Various Fun ctions File Format S pecify the image file format. In addition, you can adjust the image quality level. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 PDF Saves or sends a PDF file. Y ou can sp ecify the format that comply with PDF/A. TIFF Saves or send[...]

3-59 Common Operations > Using Various Fun ctions 2 Select the file format. [PDF], [TIFF], [JPEG], or [XPS] [Others] 1 2 Select the file format. 3 Set the image quality . 4 Set PDF/A. File Format PDF TIFF JPEG XPS Others 10:10 Cancel OK Ready to send. GB0082_00 GB0082_01 File Format PDF TIFF JPEG XPS Others 10:10 Cancel Next > Ready to send. [...]

3-60 Common Operations > Using Various Fun ctions Color Selection Select the color mode setting. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Functions] and then [Color Sele ction]. 2 Select the color mode. Auto Color* * This function is displayed while copying or printin g. Automatical[...]

3-61 Common Operations > Using Various Fun ctions Job Finish Notice Send e-mail notice when a jo b is complete. User can be notified of the completion of a copy job while wo rking at a remote desk, saving the time spent waiting b eside the machine for copying to finish. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , [...]

3-62 Common Operations > Using Various Fun ctions Select the e-mail ad dress from an ext ernal address book . For details on the External Add ress Book, refer to Embedded Web Server RX User Guide . Enter the e-mail ad dress direc tly . Up to 128 characters can be entered. Refer to Character Entry Method on p age 1 1-7 for details on entering cha[...]

3-63 Common Operations > Using Various Fun ctions File Name Entry Add a file name. Additional info rm ation such as Job No. and Date and T ime can also be se t. Y ou can check a job history or job st atus using the job name, date and time, or job nu mber specified here. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , [...]

3-64 Common Operations > Using Various Fun ctions Priority Override Suspend the curre nt job and give a new jo b top priority . The suspended job resumes af ter the other job is finished. 1 Display the screen. 1 Referring to Using Various Functions on page 3-30 , display the screen. 2 Press [Functions] and then [Priority Over ride]. 2 Select the[...]

4-1 4 Cop ying This chapter explains the follo wing topics: Basic Operation ........................ ............. ................ ............. ............. ................ ............. ... ....................... ........... 4-2 Copying Functions .......... ............. ............. ................ ............. ................ ..........[...]

4-2 Copying > Basic Operation Basic Operation 1 Press the Cop y k ey 2 Place the originals For details, refer to Loading Originals on page 3-7 . 3 Selecting color mode 4 Selecting the functions Select the c opier ’s functi ons to use. Press [Functions] to display other fu nctions. Refer to Copying Functions o n page 4-4 . NOTE If the touch p a[...]

4-3 Copying > Basic Operation 5 Entering the cop y quantity 6 Star t cop ying Press the Start key to start copying. NOTE Press the Clear ke y to change the copy quantity .[...]

4-4 Copying > Copying Functions Copying Functions Copy screen shows the commonly used functi ons. By pressing [Functio ns], other selectable f unctions will be shown as a list. Use [ ] or [ ] to select the function. What do you want to do? Reference Page S pecify the paper size and type. Paper Selection X page 3-42 Reduce or enlarge the original[...]

4-5 Copying > Copying Functions Zoom Adjust the zo om to redu ce or enlarg e the image . Auto Adjusts the image to match the paper size. S t andard Zoom Adjusts the image to match pres ent sizes. Model Zoom Level (Original Copy) Model Zoom Level (Original Copy) Inch Models Auto 400% (Max.) 200% (STMT >>Ledger) 154%(STMT >> Legal) 129[...]

4-6 Copying > Copying Functions Zoom Entry S pecify the image size in 1% increment between 25% - 400% of the original. 1 Display the screen. 1 Referring to Basic Operation on pa ge 4-2 , display the screen. 2 2 Select the function. [Auto] [St andard Zoom] Select the zoom level. Ready to copy. (Full Color) Copy Copies Paper Selection Zoom Density[...]

4-7 Copying > Copying Functions [Zoom Entry] Enter the magnification. Zoom - Zoom Entry 10:10 Ready to copy. (Full Color) (25 - 400) < Back % OK Cancel GB0007_00 Ready to copy. (Full Color) Zoom 100% Auto Standard Zoom Zoom Entry 10:10 Cancel Next > 1 GB0005_00 3 2[...]

4-8 Copying > Copying Functions Duplex Print 1-sided or open book originals to 2-sided, or 2-sided or open book originals to 1-sid ed. Select the origin al binding orientation and desired final binding orient ation. 1-sided>>1-sided Prints 1-sided to 1-sided. 1-sided>>2-sided Prints 1-sided to 2-sided. 2-sided>>1-sided Prints 2[...]

4-9 Copying > Copying Functions 1 Display the screen. 1 Referring to Basic Operation on pa ge 4-2 , display the screen. 2 2 Select the function. [1-sided>> 1-sided], [1-sided>>2 -sided], [2-sided> >1-sided], o r [2-sided >>2-sided] [Others] 1 NOTE The paper sizes su pported in 2-sided t o 2-sided a re Ledger , Letter-R, L[...]

4-10 Copying > Copying Functions 2 Select the desired Duplex op tion. If you choose a 2-side d sheet or book, procee d to S tep 3 . If you choose duplex, proceed to St e p 4 . If you choose [Book >> 2-sided], proceed to S t ep 5 . 3 Select the binding edge of th e originals. 4 Select the binding edge of the finished copies. 5 Select the bi[...]

4-11 Copying > Copying Functions 6 Select the original orient ation. If the original is placed o n the plate n, replace t he original and press t he Sta rt key . After scannin g all originals, press [Finish Scan] to st art copying. Duplex - Original Orientation 10:10 Ready to copy. (Full Color) Top Edge on Left Top Edge on Top Cancel 1/1 OK Dupl[...]

4-12 Copying > Copying Functions Combine Combine 2 or 4 original sheet s into 1 copied p age. Y ou can se lect the page layout or the type of bounda ry lines around the pages. 2 in 1 Copies 2 origin als onto each page. 4 in 1 Copies 4 origin als onto each page. Other Settings Combine 2 in 1 (L to R/T to B) Copies 2 originals onto each page. 2 in[...]

4-13 Copying > Copying Functions 1 Display the screen. 1 Referring to Basic Operation on pa ge 4-2 , display the screen. 2 2 Select the function. [2 in 1] or [4 in 1] [Others] 1 2 Select the desired Combine op tion. Ready to copy. (Full Color) Copy Copies Paper Selection Zoom Density Duplex Combine Collate/ Offset 1-sided>>1-sided Auto 100[...]

4-14 Copying > Copying Functions 3 Sets the boun dary line type. 4 Select the original orient ation. If the original is placed o n the plate n, replace the original and pres s the Sta rt key . After scannin g all originals, pre ss [Finish Scan] to start copyin g. Ready to copy. (Full Color) Combine - Border Line None 10:10 Solid Line Dotted Line[...]

4-15 Copying > Copying Functions EcoPrint Use EcoPrint to save to ner when printing . Use this function for test cop ies or an y other occasion when high quality print is not required. 1 Display the screen. 1 Referring to Basic Operation on pa ge 4-2 , display the screen. 2 2 Select the function. Ready to copy. (Full Color) Functions Original Im[...]

4-16 Copying > Copying Functions Hue Adjustment Adjust the color (hue) of images. Ma ke adjustment s such as adjusting red to a strong yellow-red or yellow to a strong green-yellow to make mo re creative copies. 1 Display the screen. 1 Referring to Basic Operation on pa ge 4-2 , display the screen. 2 2 Select the function. Press [<] or [>][...]

4-17 Copying > Copying Functions Color Balance Adjust the strength of cyan, magenta , yellow , and black. 1 Display the screen. 1 Referring to Basic Operation on pa ge 4-2 , display the screen. 2 2 Select the function. Press [<] or [>] on each side of the color to be adjusted (Cyan, Magent a, Y ellow , Black) to adjust each color . NOTE Th[...]

4-18 Copying > Copying Functions Saturation Adjust the color saturation of the image. 1 Display the screen. 1 Referring to Basic Operation on pa ge 4-2 , display the screen. 2 2 Select the function. Press [-3] or [+3] (Grayish - Vi vid) to adjust the color saturation. NOTE This feature is used with full color and au to color copying. Original Gr[...]

4-19 Copying > Copying Functions Auto Image Rot ation When original and p aper source size are the same, but th eir orientation is d ifferent, rotate image 90 degrees. 1 Display the screen. 1 Referring to Basic Operation on pa ge 4-2 , display the screen. 2 2 Select the function. Ready to copy. (Full Color) Functions Saturation 0 Close 10:10 Mar[...]

4-20 Copying > Interrupt Copy Interrupt Copy This function allows you to pa use the current jobs in pr ogress when you need to make copies immediately . When interruption co py ends, the machi ne resumes the paused print jobs. 1 Press the Interrupt key . The current print job is temporarily interrupte d. 2 Make an interrupt copy . 1 Place the or[...]

5-1 5P r i n t i n g This chapter explains the follo wing topics: Printing from Applications .. ............. ................. ............ ................. ............. ............ .............. ............ ............. ..... 5-2 Printing Data Saved on the Pr inter ......... ................ ............. ................ ............. ....[...]

5-2 Printing > Printing from Applications Printing from Applications This section prov ides basic instruct ions for printing docu ments. Instructions ar e based on interfac e elements as they appear in Windows 7. Y ou can print documents cre ated on your computer once you inst all the printer driver from the included DVD (Produ ct Library). Refe[...]

5-3 Printing > Printing from Applications 3 Select the Basic tab . 4 Click the Page Sizes button to select the paper size for the document data. 5 Click Print size and select the paper size to use for prin ting. 6 Click OK button to return to t he Print dialog box. 3 S t art pr inting. Click OK button . NOTE Click the tabs on the print settings [...]

5-4 Printing > Printing from Applications Changing the default printer driver settings (Windows 7) The default printer driver settings can be changed. By sele ctin g frequentl y used settings, you can omit step s when printing. The procedure is as follows. 1 Click the st art button, and then click Device s and Printers . 2 Right-click the printe[...]

5-5 Printing > Printing from Applications Printer driver print settings scre en The printer driver print settings screen allows you to co nfig ure a variety of print -related settin gs. For more information, refer to the Printing System Driver User Guide on the DVD. No. Description 1 Quick Prin t Provides icons that can b e used to ea sily confi[...]

5-6 Printing > Printing from Applications Printer Driver Help The printer driver includes Help. T o learn more about pr int settings, display the printer driver print settings screen an d display Help using eith er of the methods explaine d below . • Click the ? button in the upper right cor ner of the sc reen and then click the item yo u want[...]

5-7 Printing > Printing Data Saved on the P rinter Printing Dat a Saved on the Printer Print data can be saved in the machine's Job Box and printed when n eeded. Private Print Private Print stores the print dat a which is printed by using the printer driver as a Private Print. Refer to the Printing System Driver User Guide on how to print a[...]

5-8 Printing > Printing Data Saved on the P rinter 4 Print and delete the document. T o print the do cument 1 2 S pecify the number of copies to print as desi red. When using the number of copies specified with print job, select “---”. Upon completion of pr inting, the Privat e Print job is automatically deleted. T o delete NOTE The password[...]

5-9 Printing > Printing Data Saved on the P rinter Proof and Hold Proof and Hold stores the pr int data which is printed by using the printer driver as a Proo f and Hold Print job. Refer to the Printing System Driver User Guide on how to print a job as Proof and Hold Print job usi ng the printer driver . For details, refer to RA M Disk Setting o[...]

5-10 Printing > Printing Data Saved on the P rinter Printing and Deleting the Document Y ou can print and delete documents sto red in the Proof and Hold box. 1 Display the screen. 2 Select the creator of the document. 3 Select the document. 4 Print and delete the document. T o print the do cument S pecify the number of copies to print as desi re[...]

5-11 Printing > Printing Data Saved on the P rinter To d e l e t e Job Box - Proof and Hold 10:10 Document Box. doc 100831170814 doc 100831170850 < Back Print Menu 1/1 Cancel doc 100831170659 doc 100831170519 GB0654_00 2 1[...]

5-12 Printing > Printing Data Saved on the P rinter Automatic Delete Setting for T emporary Document s This sett ing specif ies that document s, su ch as Private Printing, or Pro of and Hold Printing, saved temporarily in th e job box are automatic ally deleted after they hav e been saved for a set ti me. 1 Display the screen. 2 Select the time.[...]

6-1 6 Sending This chapter explains the follo wing topics: Basic Operation ........................ ............. ................ ............. ............. ................ ............. ... ....................... ........... 6-2 Preparation for Sending a Document to a PC ..... ...... ............. ................ ............. ............. .[...]

6-2 Sending > Ba sic Operation Basic Operation This machine can send a scanned image as an att achment to an E-mail message or to a PC linked to the network. In order to do this, it is ne cessary to register the sender and desti nation (recipient) address on the network. A network environment which enables the machine to connect to a mail serv e[...]

6-3 Sending > Ba sic Operation 1 Pr ess the Send k ey 2 Place the originals For details, refer to Loading Originals on page 3-7 . 3 Selecting color mode T o make mo re detailed settings, refer to Color Selection on page 3-60 . 4 Specifying destination Select the destination to wh ich to send an image. For details, refer to Specifying Destination[...]

6-4 Sending > Ba sic Operation 5 Selecting the functions Press [Functions] to display the sending functions to use. For details, refer to Sending Functions on page 6-39. 6 Star t sending Press the Star t key to start sending. Ready to send. Send Dest. : BBB bbb@abc.com Check E-mail One Touch Key Address Book Ext Address Book FAX Folder Functions[...]

6-5 Sending > Preparation for Sen ding a Document to a PC Prep aration for Sending a Document to a PC Check the information that needs to be set on the machine and create a fo lder to receive the document on your computer . Screens of Windows 7 are used in the following ex planation. The details of t he screens will vary in other versions of Win[...]

6-6 Sending > Preparation for Sen ding a Document to a PC Making a note of the user name and domain name Check the domain name and user name for logging onto Windows. 1 Display the window . From the S tart menu, select All Programs (or Programs ), Acce ssories and then Comma nd Prompt . The Command Prompt window appears. 2 Check the domain name [...]

6-7 Sending > Preparation for Sen ding a Document to a PC Creating a Shared Folder , Maki ng a Note of a Shared Folder Create a shared folder to receive the document in the destination comp uter . 1 Create a folder . 1 Create a folder on your computer . For examp le, create a folder with t he name "s cannerdata" on th e desktop. NOTE I[...]

6-8 Sending > Preparation for Sen ding a Document to a PC 2 Right-click the scanne rdata folder and click Share and Advanced sharing. Click the Advanced Sharing button. In Windows XP , right-click the scannerdat a folder and select Sharing and Security ... (or Sharing ). 2 Configures permission settings. 1 Select the Share this folder checkbox a[...]

6-9 Sending > Preparation for Sen ding a Document to a PC 3 4 Select the entered user , select the Change and Read permiss ions. In Windows XP , go to step 6 . 5 Click the OK butt on in the Advanced Sharing screen to clos e the scree n. NOTE "Everyone" g ives sharing permission t o everyo ne on the network. T o strengthen security , it[...]

6-10 Sending > Preparation for Sen ding a Document to a PC 6 Make sure that checkmarks appear for the Modify and Read & execut e permissions , and click the Close button. In Windows XP , click the Security t ab and then click the OK button. Configuring Windows Firewall (for W indows 7) Permit sharin g of files an d printers a nd set the port[...]

6-11 Sending > Preparation for Sen ding a Document to a PC 2 Select the File and Printer Sharing checkbox. 2 Add a port. 1 From the S tart menu, select Control Panel , System and Security , and Check firewall status . 2 3 1 1 2 3[...]

6-12 Sending > Preparation for Sen ding a Document to a PC 4 5 6 Select Specific local port s , and enter "139". 7 1 2 2 3 1 1 2[...]

6-13 Sending > Preparation for Sen ding a Document to a PC 8 Make sure all checkboxes are selected. 9 Enter "Scan to SMB" in "Name" and click Finish . In Windows XP or W indows Vi st a 1 From the S tart menu, select Control Panel , System and Security (or Secur ity Center ), and then Check Fire wall S t atus (or Windows Firew[...]

6-14 Sending > Preparation for Sen ding a Document to a PC Register the shared folder in the address book 1 Display the screen. 2 Adds a new destination. 3 Select the registration method. 4 Enter the destination name. Up to 32 characters can be e ntered. Refer to Character Entry Method on page 1 1-7 for details on entering characte rs. Send Dest[...]

6-15 Sending > Preparation for Sen ding a Document to a PC 5 Enter the destination. Select [SMB]. 1 Enter the destinat ion information. Enter the next information. Once you have ente red one item, press [Next] to advance to the next item. Refer to Character Entry Method on page 1 1-7 for details on entering characters. Item Data to be entered Ma[...]

6-16 Sending > Preparation for Sen ding a Document to a PC 2 Confirm the connection status. Connected. appears when co nnection to the destinatio n is correctly established. If Ca nnot connect. appears, r eview the entry . 3 6 Enter the address number . Press [+], [-] or numer ic keys to enter a p articular Ad dress Number (1- 250). Address Numb[...]

6-17 Sending > Specifying Destination S pecifying Destination Select the dest in ation to which to send an image. Select the destina tion using ei ther of the fo llowing methods. • Choosing from the Address Book (p age 6-17 ) • Choosing by One T ouch Key (page 6-19 ) • Entering a New E-mail Address (p age 6-2 0 ) • Specifying a New PC Fo[...]

6-18 Sending > Specifying Destination Destination Search Y ou can specify a destination by address number by pressing the Quick No. Search key . Y ou can also press [Menu] to perform a more det ailed search. Narrow Down : Advanced search by type of registered destination (E-mail, Fo lder (SMB/FTP), F AX or Group). Search (N ame) and Search (No.)[...]

6-19 Sending > Specifying Destination Choosing by One T ouch Key Select the destination using the One T ouch Keys. 1 Display the screen. 1 Referring to Basic Operation on pa ge 6-2 , display the screen. 2 2 Select the destination. Press the One T ouch Keys where the dest ination is registered . Multiple One T ouc h Keys can be selected. Y ou can[...]

6-20 Sending > Specifying Destination Entering a New E-mail Address Enter the desired e-m ail address. 1 Display the screen. 1 Referring to Basic Operation on pa ge 6-2 , display the screen. 2 2 Enter destination E-mail address. Up to 128 characters can be entered. Refer to Character Entry Method on page 1 1-7 for details on entering characte rs[...]

6-21 Sending > Specifying Destination S pecifying a New PC Folder S pecify either the desired shared folder on a computer or an FTP server as the destination. 1 Display the screen. 1 Referring to Basic Operation on pa ge 6-2 , display the screen. 2 2 Select the folder type. If you selected [FTP], go to step 4. NOTE Refer to Creating a Shar ed Fo[...]

6-22 Sending > Specifying Destination 3 Select the folder specification method. T o search fo r a folder o n a PC on th e network, press [S earch Fold er from N etwork] or [Search Folder by Host Name]. If you pressed [Search Folder from Network], you can enter the Domain/Workgroup , and Host Name to search PCs on the network for the destina tion[...]

6-23 Sending > Specifying Destination 4 Enter the destination information. Enter the next information. Once you have ente red one item, press [Next] to advance to the next item. For send to fo lder (SMB ) For send to folder (FTP) Refer to Character Entry Method on page 1 1-7 for details on entering characters. Item Data to be entered Max. charac[...]

6-24 Sending > Specifying Destination 5 Confirm the information. Check the informati on. Change the informa tion as needed by pressin g the item in question. When specifying a computer or server port num ber as the destination, pres s [Port] and ente r the port number . Y ou can enter a number from 1 to 65,535 with a maximum of 5 digit s. Confir[...]

6-25 Sending > Specifying Destination Checking and Editing Destinations Check and edit a selected destination . 1 Display the screen. 1 Referring to Specifying Destination on page 6-17 , specify the destination. 2 2 Check and edit the destination. GB0055_02 Ready to send. Send Dest. : BBB bbb@abc.com Check E-mail One Touch Key Address Book Ext A[...]

6-26 Sending > Specifying Destination Sending to Different T ypes of Destinations (Multi Sending) Y ou can specify destinations that combine e-mail addresses, folders (SMB or FTP) and fax number s*. This is referred to as Multi Sending . This is useful for sending to diffe rent types of destination (e-mail addresses, folders, etc.) in a single o[...]

6-27 Sending > Registering Destin ations in the Address Book Registering Destinations in the Address Book Add a new destination to the Add ress Book. There are two re gister ing methods, conta cts and gr oups. When adding a group, enter the grou p name and select grou p members from the Address Book. Adding a Cont act A maximum of 200 contact ad[...]

6-28 Sending > Registering Destin ations in the Address Book 4 Enter the destination name. Up to 32 characters can be e ntered. Refer to Character Entry Method on page 1 1-7 for details on entering characte rs. 5 Enter the destination. Select the type of destin ation to register . For details on F AX, refer to F AX Operatio n Guide . E-mail Addr[...]

6-29 Sending > Registering Destin ations in the Address Book 2 Confirm the connection status. Connected. appears when co nnection to the destina tion is correctly establish ed. If Cannot connect. appears, r eview the entry . 3 The Folder (FTP) Addres s 1 Enter Host Name , Path , Port, Login User Name and Login Password . For more information, re[...]

6-30 Sending > Registering Destin ations in the Address Book 3 6 Enter the address number . Press [+], [-] or numer ic keys to enter a p articular Ad dress Number (1- 250). Address Number is an ID for a destination. Y o u can select any availa ble numbe r out of 200 numbers for co ntact s and 5 0 numbers for groups. If you set “000” as the a[...]

6-31 Sending > Registering Destin ations in the Address Book Adding a Group Compile two or more cont acts into a group . Designations in the group can be add ed at the same time. When adding a group, a maximum of 50 group s can be added in the Add ress Book. Before adding a grou p in the Address Book, the cont acts to be included in the group mu[...]

6-32 Sending > Registering Destin ations in the Address Book 4 Enter the gr oup name. Up to 32 characters can be e ntered. Refer to Character Entry Method on page 1 1-7 for details on entering characte rs. 5 Select the members (destinations). 1 Display the screen. 2 Press the checkbox to select the desired destination from the list. The selected[...]

6-33 Sending > Registering Destin ations in the Address Book Y ou can also press [Menu] to perform a more det ailed search. Narrow Down : Advanced search by type of register ed destination (E-mail, Folder (SMB/FTP) or F AX). Search (N ame) and Search (No.) : Searches by destinatio n name or address num ber . Sort (Name) and Sort (No.) : Sorts th[...]

6-34 Sending > Registering Destin ations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destina tions (cont acts) yo u added to the Address Book. 1 Display the screen. 2 Edit or delete the destination. T o edit the destination 1 Select the destination (contact s) or group to edit. Y ou can specify a destination[...]

6-35 Sending > Registering Destin ations in the Address Book 3 T o delete a memb er (group) T o delete a member from a group , select the destination you wish to delete and press [(Delete)] (the trash can icon). To d e l e t e Select the destination (contact s) or group to delete. GB0786_00 Address: Sales department 1 10:10 Cancel FAX Name < [...]

6-36 Sending > Adding a Destination on One Touch Key Adding a Destination on One T ouch Key Add a new destination (co ntact or group) on One T ouch Key . Adding a Destination Add a new destination (co ntact or group) . A ma ximum of 100 destinations can be reg istered. T o register a destin ation to a One T ouc h Key , it must fi rst be register[...]

6-37 Sending > Adding a Destination on One Touch Key Y ou can also press [Menu] to perform a more det ailed search. Narrow Down : Advanced search by type of registered destination (E-mail, Fo lder (SMB/FTP), F AX or Group). Search (N ame) and Search (No.) : Searches by destinatio n name or address num ber . Sort (Name) and Sort (No.) : Sorts the[...]

6-38 Sending > Adding a Destination on One Touch Key Editing and Deleting One T ouch Key Edit and delete the destina tions you added to One T ouch Key . 1 Display the screen. 2 Edit or delete the destination. T o edit the destination Select the One T ouch Key you wish to edit and press [Menu] followed by [Edit]. T o delete Select the One T ouc h[...]

6-39 Sending > Sending Functions Sending Functions Send screen shows the commonly used functions. B y pressing [Functions], other selectable functions will be s hown as a list. Use [ ] or [ ] to select the function. What do you want t o do? Reference Page Select the file format for images being sent. File Format X page 3-58 S pecify the original[...]

6-40 Sending > Sending Functions Sending Size Select size of image to be sent. Relationship between Original Size, Sending Size, and Zoom Original Size (page 3-32 ), Sendin g Size, and Zo om (page 3-57 ) are related to each other . Refer to the following t able. 1 Display the screen. 1 Referring to Basic Operation on pa ge 6-2 , display the scre[...]

6-41 Sending > Sending Functions [Metric], [Inch] or [Others] Select the desired size. Sending Size - Metric 10:10 Ready to send. A4 A5 A6 A3 < Back Cancel 1/3 OK Ready to send. Sending Size Same as Original Size Metric Inch Others 10:10 Cancel OK GB0071_00 GB0072_00 1 2 Use [ ] or [ ] to scroll up and down.[...]

6-42 Sending > Sending Functions File Sep a ration Create several files by dividing scanned original da ta pa ge by page, and send the files. 1 Display the screen. 1 Referring to Basic Operation on pa ge 6-2 , display the screen. 2 2 Select the function. NOTE Three-digit seria l number such as abc_001.pdf, abc_0 02.pdf... is att ached to the end[...]

6-43 Sending > Sending Functions E-mail Subject/Body Add subject and body when se nding a document. 1 Display the screen. 1 Referring to Basic Operation on pa ge 6-2 , display the screen. 2 2 Enter the subject. Refer to Character Entry Method on page 1 1-7 for details on entering characters. 3 Enter the body . 4 Press [OK]. NOTE The subject can [...]

6-44 Sending > Sending Functions FTP Encrypted TX Encrypt images when using FT P . Encryption secures the document transmission. 1 Display the screen. 1 Referring to Basic Operation on pa ge 6-2 , display the screen. 2 2 Select the function. NOTE T o use FTP encryption, set SSL to [On] in the Secure Protocol settings. For det ails, refer to Secu[...]

6-45 Sending > WSD Scan WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-comp atible computer . Inst alling Driver Sof tware (for Windows 7) 1 Display the window . From the S t art menu, select Network . 2 Inst all the driver . Right-click the machine’s icon (Brand Name: XXX:XXX) and then click Inst all . D[...]

6-46 Sending > WSD Scan 3 Display the screen. 4 Scan the originals. Procedure using this machine 1 2 Select the destination computer . 3 Press the Star t key . Sending begins and the sof tware inst alled on the computer is activated. Send Dest. : Recall Check WSD Scan Functions 10:10 2/2 Favorites Ready to send. GB0055_01 Send Dest. : Recall Che[...]

6-47 Sending > WSD Scan Procedure from Y our Computer 1 2 Use the softwa re inst alled on the computer to send the images. GB0648_00 WSD Scan 10:10 Ready to send. From Operation Panel From Computer Cancel 1/1 OK[...]

6-48 Sending > Scanning usi ng TWAIN Scanning using TW AIN This section explains h ow to scan a n origina l using TWAIN. The procedure fo r scanning using the TW AIN driver is explai ned as an example. The WIA driver is used in the same way . 1 Display the window . 1 Activate the TW AIN compatib le application sof tware. 2 Select the machine usi[...]

6-49 Sending > Scanning us ing TWAIN 3 Place the originals. For details, refer to Loading Originals on page 3-7 . 4 Scan the originals. Click the Scan button. The document data is scanned. Imaging Color Settings This se tting specifies the type of color for the image. Resolution Th is setting specifies the dpi (dots per inch), or sharpness, for [...]

6-50 Sending > Scanning usi ng TWAIN[...]

7-1 7 Document Bo x This chapter explains the follo wing topics: What is Document Box? .............. ............. ................ ............. ............. ................ ............. ....... ................... ........ 7-2 Printing Documents S tored in Remo vable USB Memory ................. ................ ............. ............. ..[...]

7-2 Document Box > What is Document Box? What is Document Box? A document box is a place in machine memo ry that can be used to store docu ment dat a scanned from the machine, a print job from a computer , or fax data. The following t ypes of d ocument bo xes are ava ilable. Removable Memory Box A USB memory stick can be connected to the USB por[...]

7-3 Document Box > Printing Documents Stored in Removable USB Memory Printing Document s S tored in Removable USB Memory Plugging USB memory directly into the machine enable s you to quickly and easily print the files stored in the USB memory without ha ving to use a compu ter . The following file types can be printed: • PDF file (V ersion 1.5[...]

7-4 Document Box > Printing Documents Stored in Removable USB Memory 2 Display the screen. 1 When the machine read s the USB memory , Removable Me mory screen may appea r . 2 Select and open the folder in which the file you wish to print is stored. The machine will display documents in the top 3 folder levels, in cluding the root folder . T o re[...]

7-5 Document Box > Printing Documents Stored in Removable USB Memory 5 Select the functions. Select the function to use fo r Document Bo x. Press [Functions] to di splay other funct ions. For details, refer to Functions for Document Box on page 7-10 . 6 S t art pr inting. Press the Start key to start printing. Remove the USB memory . For details[...]

7-6 Document Box > Saving Document s to USB Memory (Scan to USB) Saving Document s to USB Memory (Scan to USB) This function allows you to store scanned imag e files in U SB memory connected to the machine. Y ou can store files in PDF , TIFF , JPEG or XPS format. 1 Place the originals. For details, refer to Loading Originals on page 3-7 . 2 Plug[...]

7-7 Document Box > Saving Document s to USB Memory (Scan to USB) 3 Display the screen. When the machine reads the USB memory , Removable Memory screen ma y appear . 4 Select the folder . Select the folder where the file will be stored and press [M enu] and then [S tore File]. The machine will display the top 3 fo lder levels, including the root [...]

7-8 Document Box > Saving Document s to USB Memory (Scan to USB) 6 S t art storing. Press the Star t key to start storing. Remove the USB memory . For details, refer to Removing USB Memory on page 7-9 .[...]

7-9 Document Box > Removing USB Memory Removing USB Memory Certain operations must be performed on the screen before USB memor y can be removed. 1 Display the screen. 2 Select [Remove Memory]. 3 Remove the USB memory . After Removable Me mory can be safely removed. is displayed, press [OK] and remove the USB memory . For details, refer to Check [...]

7-10 Document Box > Functi ons for Document Box Functions for Document Box Print or S tore file screen in Document Box shows the commonly used fu nctions. By pr essing [Fun ctions], ot her selectable functions will be shown as a list. Use [ ] or [ ] to se lect the function. When printing from USB memory When storing a document to USB memor y Wha[...]

7-11 Document Box > Functions for Document Box Duplex Print a document 1-sided or 2- sided. Select the or iginal binding orient ation and desired final binding or ientati on. 1 Display the screen. 1 Referring to Printing D ocuments Stored in Removable USB Memory on page 7-3 , display the screen. 2 2 Select the function. 2-sided Print a 2-sided d[...]

7-12 Document Box > Functi ons for Document Box Encrypted PDF Password Enter the preassigned password to prin t the PDF data. 1 Display the screen. 1 Referring to Printing D ocuments Stored in Removable USB Memory on page 7-3 , display the screen. 2 2 Enter the p assword. Up to 256 characters can be entered. Refer to Character Entry Method on pa[...]

7-13 Document Box > Functions for Document Box JPEG/TIFF Print Select the im age size whe n printing JP EG or TIFF files. 1 Display the screen. 1 Referring to Printing D ocuments Stored in Removable USB Memory on page 7-3 , display the screen. 2 2 Select the function. Paper Size Fit the image size to the selected paper size. Image Resolution Pri[...]

7-14 Document Box > Functi ons for Document Box XPS Fit to Page Reduces or en larges th e image size to fit to the selected paper size when pr inting XPS files. 1 Display the screen. 1 Referring to Printing D ocuments Stored in Removable USB Memory on page 7-3 , display the screen. 2 2 Select the function. Ready to print from Box. Functions Encr[...]

7-15 Document Box > Functions for Document Box S toring Size Select size of image to be stored. Relationship between Original Size, S toring Size, and Zoom Original Size (page 3-32 ), S toring Size, and Zoom (p age 3-57 ) are related to each other . Refer to the fol lowing ta ble. 1 Display the screen. 1 Referring to Saving Documents to USB Memo[...]

7-16 Document Box > Functi ons for Document Box [Metric], [Inch] or [Others] Select the desired size. Storing Size - Metric 10:10 Ready to store in Box. A4 A5 A6 A3 < Back Cancel 1/3 OK Ready to store in Box. Storing Size Same as Original Size Metric Inch Others 10:10 Cancel OK GB0132_01 GB0133_00 1 2 Use [ ] or [ ] to scroll up and down.[...]

8-1 8 Sta tus / J ob Cancel This chapter explains the follo wing topics: Checking Job S t atus ....... ................ ............. ............. ................ ............. ................ .................... ............. ........... 8-2 Details of the S tatus Screens ....... ................ ............. ................ ............. ..[...]

8-2 Status / Job Cancel > Checking Job Status Checking Job S t atus Check the status of jobs being processed or wa iting to be printed. A vailable S t atus Screens The processing and waiting st atuses of j obs are displayed as a list on the touch p anel in four dif ferent screens - Printing Jobs, Sendin g Jobs, S toring Jobs, and Schedu led Jobs[...]

8-3 Status / Job Cancel > Checking Job Status Det ails of the St atus Screens Print Job St atus Screen No. Item/Key Det ai l 1 — Icons that indicate the job type Copy job Printer jo b Job from Document Box F AX reception E-mail reception Report/List Data from removable memory 2 [Cancel] Select the job to be canceled from the list, and press th[...]

8-4 Status / Job Cancel > Checking Job Status Send Job St atus screen No. Di splay/Key Det ai l 1 — Icons that indicate the job type Sending Job F AX Sending Job Folder (SMB/FTP) Sending Job E-mail Sending Job Application Sending Job Mixed (Multiple) 2 [Menu]* * This function is displayed when the optional fax is insta lled. Pressing this key [...]

8-5 Status / Job Cancel > Checking Job Status Store Job S t atu s screen Scheduled Job screen No. Display/Key Det ails 1 — Icons that indicate the job type S toring Job Scan S toring Job Printer S toring Job F AX 2 [Cancel] Select the job you want to cancel from the list, and press this key . 3 [...] Press […] for the job for which you wish [...]

8-6 Status / Job Cancel > Checking Job History Checking Job History Check the history of completed jobs. A vailable Job History Screens The job histories are displa yed separately in th ree screens - Printing Jobs, Sending Jobs, and S toring Jobs. The following job historie s are available. 1 Display the screen. Press either of [Prin t Job Log],[...]

8-7 Status / Job Cancel > Send ing the Lo g History Sending the Log History Y ou can send the log history by e-mail. Y ou can either send it manually as ne eded or have it sent automatically whenever a set number of jobs is reached. 1 Display the screen. 2 Configure the function. Refer to Setting the Destinatio n on page 8-8 , Automatic Log Hist[...]

8-8 Status / Job Cancel > Send ing the Lo g History Setting the Destination Set the destination to whic h log histor ies are sent. 1 Display the screen. 1 Referring to Sending the Log History on p age 8-7 , display the screen . 2 2 Select the destination. Select from the Ad dress Book. Enter a new e-ma il address. Up to 128 characters can be ent[...]

8-9 Status / Job Cancel > Send ing the Lo g History Automatic Log History T ransmission This function automatically sends the log history to the sp ecified destinations whenever a set number of jobs has been logged. 1 Display the screen. 1 Referring to Sending the Log History on p age 8-7 , display the screen. 2 2 Select the function. Press [On][...]

8-10 Status / Job Cancel > Send ing the Lo g History Setting E-mail Subject Set the subject automatically ente red when sending log histories by E-mail. 1 Display the screen. 1 Referring to Sending the Log History on p age 8-7 , display the screen . 2 2 Enter an E-mail subject. Up to 60 characters can be e ntered. Refer to Character Entry Method[...]

8-11 Status / Job Cancel > Check of Device Status Check of Device S t atus Configure the devices/line s installed o r connected to this machine or check their st atus. Y ou can also control devices depending on their status. 1 Display the screen. Select the device you wish to ch eck. 2 Check the st atus. Scanner The status of an original sca nni[...]

8-12 Status / Job Cancel > Check of Device Status Printer Error information su ch as pap er jam, out of toner , or out of pa per , and status such as waiting o r printing are displaye d. F AX (Option) • The information such as sending/receiving and dialin g is displayed. • Press [Line Of f] to cancel a fax in sending/receiving. For details, [...]

8-13 Status / Job Cancel > Checking the Remaining Amount of Toner an d Paper Checking the Remaining Amount of T oner and Paper Check the remaining amount of toner , paper , and stapl es on the touch pan el. 1 Display the screen. Select the consumable you wish to check. 2 Check the st atus. T oner St atus Y ou can check the remaining amount of ea[...]

8-14 Status / Job Cancel > Checking the Remaining Amount of Toner an d Paper St aple S t atus Y ou can check the status of staples GB0195_00 Staple OK 10:10 Status/Job Cancel. Staple 1/1 End[...]

9-1 9 Setup , R e gistr a tion, and User Mana gement This chapter explains the follo wing topics: System Menu .. ................ ............. ............. ................ ............. ................ ............. ............. ................ ............. ..... 9-2 Operation Method . ................ .... ............. ................ ...[...]

9-2 Setup, Registration, and Use r Management > System Menu System Menu Configure settings related to over all machine operation. Operation Method The system menu is operated as fo llows: 1 Display the screen. 2 Configure the function. Refer to System Menu Settings on the following p age and configure as neede d. NOTE In order to change settin g[...]

9-3 Setup, Registration, and Use r Management > System Menu System Menu Settings System Menu include; Item Description Reference Page Quick Setup Wizard The Quick Setup W izard configures Fax, Network a nd Energy Saver settings. 3-26 Language Select the language displa yed on the touch panel. 9-5 Report Print reports to check the machine setting[...]

9-4 Setup, Registration, and Use r Management > System Menu Favorites/Applica tion Configure settings fo r Favorites/Application. 9-16 Internet Set the proxy for co nnection to t he Internet from an applica tion. 9-17 Address Book/One T ouch Configures Address Book and One T ouch Key settings. For details on Address Book, refer to Registering De[...]

9-5 Setup, Registration, and Use r Management > System Menu Language Report Print reports to ch eck the ma chine setting s and status. Def ault settin gs for print ing the resu lt reports can als o be configured. Report Print Item Description Language Select the language displayed on the touch panel. Va l u e : En glish, Deutsch, Français, Espa[...]

9-6 Setup, Registration, and Use r Management > System Menu Result Report Settings Sending Log History Y ou can send the log history by e-mail. Y ou can either send it manually as ne eded or have it sent automatically whenever a set number of jobs is reached. Refer to Sending the Log History on page 8-7 . Service Status Prints the service status[...]

9-7 Setup, Registration, and Use r Management > System Menu User Property Allows you to view informa tion about logged in user s and edit some of that informatio n. For details on User L ogin, refer to Use r Login Administration on page 9-34 . Item Description User Name Changes the name shown on the user list. Up to 32 characters can b e entered[...]

9-8 Setup, Registration, and Use r Management > System Menu Cassette/MP T ray Settings Select pap er size and media type for Cassette 1 to 3 and multi pu rpose tray . Cassette1 (to 3) Multi Purpose T ray Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 and 3). Va l u e Auto: Automaticall[...]

9-9 Setup, Registration, and Use r Management > System Menu Common Settings Configures overall machine oper ation. Default Screen Sound Original Settings Item Description Default Screen Select the screen appearing righ t after start-up (default screen). Va l u e : Copy , Send, F AX, Document Box, Favorites/App lication, S t atus Item Description[...]

9-10 Setup, Registration, and Use r Management > System Menu Paper Settings Item Description Custom Paper Size Se t up frequently-used custom paper size. T o register a custom paper size, press [On] and enter the desired size. The custom size option is displayed on the screen to select paper set in the multi purpose tray . Va l u e Custom: Of f,[...]

9-11 Setup, Registration, and Use r Management > System Menu Media T ype Setting Select the media type you wish to change. Y : Available N : Not av ailable For Custom 1-8, settings for dup lex printing and media type nam e can be changed. Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 He avy 3 Extra Heavy Weight (g/m²) 52 g/m² t[...]

9-12 Setup, Registration, and Use r Management > System Menu Function Default s Item Description File Format Select the default type of the fi les to be sent. Va l u e : PDF , TIFF , JPEG , XPS Original Orient ation Set the original orientation defaults. Va l u e : T op Edge T op, T op Edge Left Collate/Offset Set the defaul ts for Collate/Offse[...]

9-13 Setup, Registration, and Use r Management > System Menu * If you want to enable the changed defaults immedi ately , move to the function screen and press th e Reset key . Paper Output Preset Limit E-mail Subject/Body Set the subject and body automatical ly enter ed (default subject and body) when send ing the scanned originals by E-mail . V[...]

9-14 Setup, Registration, and Use r Management > System Menu Error Handling Color T oner Empty Action Measurement Item Description Duplexing Error Select what to do when duplex printing is not possible for the selected paper size and media type. Va l u e 1-sided: Printed in 1-sided Display Error: Message to ca ncel pr inting is disp layed. Finis[...]

9-15 Setup, Registration, and Use r Management > System Menu Keyboard Layout USB Keyboard T ype Offset One Page Documents Copy Configures settings for copying functions. Item Description Keyboar d Layout Change the layout of the touch panel keyboard used to enter characters. Va l u e : QWERTY , QWER TZ, AZ ERTY Item Description USB Keyboard T yp[...]

9-16 Setup, Registration, and Use r Management > System Menu Send Configures settings for sending functions. Favorites/Application Configure settings for Favorites/Application. Item Description Dest. Check befor e Send W hen performing send ing jobs, display th e conf irmation screen of destinati ons after pressing the Start key . Va l u e : Off[...]

9-17 Setup, Registration, and Use r Management > System Menu Internet Set the proxy for connection to th e Internet from an app lication. Printer Printing from computers, settings are generally made on the app lication softwar e sc reen. However , the following settings are available for configu ring the default s to customize the machine. Menu [...]

9-18 Setup, Registration, and Use r Management > System Menu EcoPrint EcoPrint conserves toner when printing. This is recommended for test copies where faded printing is not a problem. Va l u e : Off, On Override A4/Letter Select whether to treat A4 size and Letter , which are similar in size, as the same size when printing. Va l u e Off: A4 and[...]

9-19 Setup, Registration, and Use r Management > System Menu System Configures machine system settings. Network Configures network settings. Host Name TCP/IP Item Description Host Name Check the host name of the machine. Item Description TCP/IP Set up TCP/IP to connect to the Windows network.* Va l u e : Off, On * After changing th e setting, re[...]

9-20 Setup, Registration, and Use r Management > System Menu Item Description IPv6 Settings Set up TCP/IP (IPv6) to connect to the network . The IPv6 setting is available when selectin g [On] for [TCP/IP] .* * After changing th e setting, restart the syst em or turn the machine OFF and then ON. IPv6 Sets whether to use IPv6. Va l u e : Off, On M[...]

9-21 Setup, Registration, and Use r Management > System Menu Item Description Protocol Det ail The table below lists the network related function settings. The network related functions are available when [TCP/IP] is [On]. NetBEUI Sele cts whethe r or not to receive documen ts using NetBEU I.* Va l u e : Off, On * After changing th e setting, re[...]

9-22 Setup, Registration, and Use r Management > System Menu WSD Scan WSD Print Enhanced WSD Enhanced WSD (SSL) IPSec Secure Protocol Item Description WSD Scan Select whether or not to use WSD Scan.* Va l u e : Off, On * After changing th e setting, restart the syst em or turn the machine OFF and then ON. Item Description WSD Print Select whethe[...]

9-23 Setup, Registration, and Use r Management > System Menu LAN Inte rface Interface Block Setting This allows yo u to protec t this machin e by block ing the inte rface with external de vices such as USB hosts or option al interfaces. RAM Disk Setting SMTP Security Select the communication protoco l according to the type of security employed b[...]

9-24 Setup, Registration, and Use r Management > System Menu Main Memory Date/T imer Configures settings related to the date and time. Item Description Main Memory Select the memory allocation scheme based on the application in which you are using the equipment.* Va l u e : Printer Priority , Normal, Copy Priority * After changing th e setting, [...]

9-25 Setup, Registration, and Use r Management > System Menu Sleep Level Select the Sleep level. Set the Energy Saver mode to reduce power consu mption even more than no rmal Sleep mode. Va l u e : Quick Recovery , Energy Saver NOTE : If the optional Giga bit Ethernet Board is i nstalled, Energy Saver cannot be specified. (Detailed settings) Set[...]

9-26 Setup, Registration, and Use r Management > System Menu Adjustment/Maintenance Adjust printing quality and co nduct machine mainten ance. Item Description Density Adjustment Adjust density . Copy Adjust copy density . Adjustment can be made in 7 levels. Va l u e : -3 (Lighter), -2, -1, 0 (N ormal), +1 , +2, +3 (Darker) Send/Box Adjust scan [...]

9-27 Setup, Registration, and Use r Management > System Menu T one Curve Adjustment After prolonged use, or from th e effect s of su rrounding temperature or humidity , the hue of printed color output may shift or color drift may occu r . Use this function to correct color settings when the color of a finished copy does not match the original. N[...]

9-28 Setup, Registration, and Use r Management > System Menu Color Registration Procedure Normal registration and deta iled settings are available for Color Registration. Color drift can be largely corre cted through normal registration. However , if it is not resolved or to perform more det ailed settings, use the det ailed settings . Normal Re[...]

9-29 Setup, Registration, and Use r Management > System Menu Chart Example 3 Enter the appropriate value. 1 Find the location on each char t where 2 lines mo st closely match. If this is the 0 position, registration for that color is not required. For the illustration , B is the appropriate value. 2 Color Registration Correction Chart I H G F E [...]

9-30 Setup, Registration, and Use r Management > System Menu 3 Select the chart to be corrected. 4 Press [+] or [-] to enter the valu es read from the chart. Press [+] to increase the value from 0 to 9. T o decrease, press [-]. By pressing [-], the value changes from 0 to alpha betic letters, going from A to I. T o move in the reverse direction,[...]

9-31 Setup, Registration, and Use r Management > System Menu Det ailed Settings 1 Display the screen. 2 Print the chart. A chart is printed. On the chart, for each of M (magent a), C (cyan) and Y (yellow), chart s for H- 1 to 7 and V -1 to 5 are printed. 1 System Menu/Counter. System Menu 10:10 System 5/5 Adjustment/Maintenance Date/Timer 2 Corr[...]

9-32 Setup, Registration, and Use r Management > System Menu Chart Example 3 Enter the appropriate value. 1 Find the location on each char t where 2 lines mo st closely match. If this is the 0 position, registration for that color is not required. For the illustration , B is the appropriate value. From chart s V -1 to V -5, read only the values [...]

9-33 Setup, Registration, and Use r Management > System Menu 3 Select the chart to be corrected. 4 Press [+] or [-] to enter the valu es read from the chart. Press [+] to increase the value from 0 to 9. T o decrease, press [-]. By pressing [-], the value changes from 0 to alphabetic lette rs, going from A to I. T o move in the reverse direction,[...]

9-34 Setup, Registration, and Use r Management > User Login Admi nistration User Login Administration User login administration specifies how t he user access is administered on this machine. Enter correct logi n user name and password fo r user auth entication to login. Access are in three levels - User , A dmini strator , and Machine Administr[...]

9-35 Setup, Registration, and Use r Management > User Login Administr ation User Login Settings 1 Display the screen. 2 Configure the function. Enabling/Disabling U ser Login Administra tion X page 9-36 Adding a User X page 9-38 Local User Authorization X page 9-42 Editing and De leting Users X page 9-44 Simple Login X page 9-47 Group Authorizat[...]

9-36 Setup, Registration, and Use r Management > User Login Admi nistration Enabling/Disabling User Login Administration This enables user login administration. Select one of the following authentication methods: 1 Display the screen. 1 Referring to User Login Settings on pag e 9-35 , display the screen. 2 2 Select the authentication method. Whe[...]

9-37 Setup, Registration, and Use r Management > User Login Administr ation Enter a domain name. When selectin g [NTLM] o r [Kerberos ] as the ser ver type, enter a do main name o f 256 characters or less. Enter the port number . When selecting [Ext.] a s the server type, en ter the port number . Press [Sav e]. NOTE If the login user name and pa[...]

9-38 Setup, Registration, and Use r Management > User Login Admi nistration Adding a User This adds a new user . Y ou can add Up to 100 users (includi ng the def ault login user name). The table below ex plains the user inform ation to be registered . User Name* * Mandatory at user registration. Enter the name displayed on the user list (up to 3[...]

9-39 Setup, Registration, and Use r Management > User Login Administr ation 1 Display the screen. 1 Referring to User Login Settings on page 9-35 , display the screen. 2 2 Enter the user information. [User Name] [Login User Name] [Access L evel] Select the user acce ss privilege. User Login 10:10 System Menu/Counter. Local User List < Back 1/[...]

9-40 Setup, Registration, and Use r Management > User Login Admi nistration 3 Check the settings. Check the settings and change or add information as needed. [User Name] [Login User Name] [Login Password] Enter the same login p assword twice for confirmatio n purposes. [Accountin g Name] Add - Confirmation User A 10:10 Cancel Login User Name Use[...]

9-41 Setup, Registration, and Use r Management > User Login Administr ation [E-mail Add ress] [Access L evel] Select the user acce ss privilege. [My Panel] For details on My Panel, r efer to My Panel on page 9-43 . [Local Authorizat ion] Change the limit ations as needed. 4 Register the user . Input: Limit: E-mail Address p o i t r q l u y e w k[...]

9-42 Setup, Registration, and Use r Management > User Login Admi nistration Local User Authorization Enables local user auth orization. Job use can be pr ohibited for specific users. Set when adding a user (see p age 9-38 ) or editing and delet ing users (see p age 9-44 ). 1 Display the screen. 1 Referring to User Login Settings on pag e 9-35 , [...]

9-43 Setup, Registration, and Use r Management > User Login Administr ation My Panel Registers settings for individual users. Settings registe r ed here can be applie d simply by logging in. Set when Adding a User (see p age 9-3 8 ) or Editing and Deleting Users (see page 9-44 ). Environment s in which shortcut can be configured [Language] [Defa[...]

9-44 Setup, Registration, and Use r Management > User Login Admi nistration Editing and Deleting Users User properties can be change d and users can be deleted. 1 Display the screen. 1 Referring to User Login Settings on pag e 9-35 , display the screen. 2 2 Edit or delete a user . T o edit a user 1 Press […] for the user whose settings yo u wi[...]

9-45 Setup, Registration, and Use r Management > User Login Administr ation [Login Password] Enter the same login p assword twice for confirmatio n purposes. [Account Name] [E-mail Add ress] [My Panel] For details on My Panel, r efer to My Panel on page 9-43 . User:User A User A 10:10 System Menu/Counter. Login User Name Login Password User Name[...]

9-46 Setup, Registration, and Use r Management > User Login Admi nistration [Local Authorizat ion] [Local Authorization] is disp layed when sele cting [On] for [Local User Authorization] . Refer to Local User Authorization on page 9-42 . 3 Register the user . To d e l e t e Select the user you wish to delete and pres s [(Delete)] (the tras h can[...]

9-47 Setup, Registration, and Use r Management > User Login Administr ation Simple Login The simple login function allows users to log in simply b y se lecting a user nam e. Users must be registe red in advance to use this functionality . For details, refer to Adding a User on p age 9-38 . Simple Login Settings Enable simple login. 1 Display the[...]

9-48 Setup, Registration, and Use r Management > User Login Admi nistration 2 Select a key w ith no regist ered user , and press [ +]. 2 Enter the user information. 1 Select the type of user . 2 Select a user . Local user GB0435_00 User Login 10:10 System Menu/Counter. Local User List < Back 1/1 Local Authentication Simple login settings User[...]

9-49 Setup, Registration, and Use r Management > User Login Administr ation Network user Enter the Login User Name and Log in Password. 3 Enter the login user name to use with simple login. 3 Check the settings. Check the settings and change or add information as needed. [Name] Input: Limit: Login User Name p o i t r q l u y e w k g f aj h d s .[...]

9-50 Setup, Registration, and Use r Management > User Login Admi nistration [User] Select the user to use for simple logins from [Local User] or [Network Us er]. [Password Login] [Icon] 4 Register the user . Editing and Deleting Users User properties can be change d and users can be deleted. 1 Display the screen. 1 Referring to User Login Settin[...]

9-51 Setup, Registration, and Use r Management > User Login Administr ation 2 2 Edit or delete a user . T o edit a user 1 Select the user whose information you wish to edit and pres s [Menu] an d then [E dit]. 2 Edit the user . [Name] [User] Select the user to use for simple logins from [Local User] or [Network User]. [Password Login] Simple Log[...]

9-52 Setup, Registration, and Use r Management > User Login Admi nistration [Icon] 3 Register the user . To d e l e t e Select the user you wish to delete and pres s [(Delete)] (the tras h can icon). NOTE Y ou can also delete a user by selecting t he name, pressing [Menu], and then pressing [Delete]. Edit Name 10:10 System Menu/Counter. User Pas[...]

9-53 Setup, Registration, and Use r Management > User Login Administr ation Group Authorization Set restrictions of the machine usag e by each indivi dual group registered in the authentication server . Group Authorization Settings Use the group authorizatio n. 1 Display the screen. 1 Referring to User Login Settings on page 9-35 , display the s[...]

9-54 Setup, Registration, and Use r Management > User Login Admi nistration 1 Display the screen. 1 Referring to User Login Settings on pag e 9-35 , display the screen. 2 2 Enter the group information. [Group ID] [Group Name] S toring in Box Select whether or not to reject usage of storing in the docu ment boxes. S toring in Memory Select whe th[...]

9-55 Setup, Registration, and Use r Management > User Login Administr ation [Access L evel] 3 Check the settings. Check the settings and change or add information as needed. [Group ID] [Group Name] [Access L evel] GB0459_00 Add - Access Level 10:10 User Administrator < Back 1/1 Next > Cancel Select the access level. Add - Confirmation 1234[...]

9-56 Setup, Registration, and Use r Management > User Login Admi nistration [Printer], [Printer (Full Color)], [Copy], [Cop y (Full Color)], [Send], [F AX T ransmission], [Storing in Box], [S toring in Memory] Change the restri ctions as needed. 4 Register the group. Off 10:10 Copy Copy (Full Color) Send Printer (Full Color) Off Off < Back 2/[...]

9-57 Setup, Registration, and Use r Management > User Login Administr ation Obt a in Network User Property Set the required information to obtain th e network user property fr om the LDAP server . 1 Display the screen. 1 Referring to User Login Settings on page 9-35 , display the screen. 2 2 Configure the function. [Server Name] Up to 64 charact[...]

9-58 Setup, Registration, and Use r Management > User Login Admi nistration [Port] [Name 1] and [Name 2] Up to 32 characters can be e ntered. [E-mail Address] Up to 128 characters can be entered. [Search Timeout] 3 Press [OK]. Obtain NW User Property - Port 10:10 (1 - 65535) Cancel OK System Menu/Counter. Obtain NW User... - LDAP Server Informat[...]

9-59 Setup, Registration, and Use r Management > Job Accounting Job Accounting Job accoun ting Manag es the copy /print count accumulated by individual accounts by assignin g an ID to each account. Job accountin g helps the following acti vities in business organizations. • Manageability of up to 100 individual ac counts. • Availability for [...]

9-60 Setup, Registration, and Use r Management > Job Accounting 4 Other users login for operations. GB0725_00 10:10 Login Check Counter Enter the account ID. Enter the account ID.[...]

9-61 Setup, Registration, and Use r Management > Job Accounting Job Accounting Settings 1 Display the screen. 2 Configure the function. Enabling/Disabling Job Accou nting X page 9-62 Login/Logout X page 9-63 Adding an Account X pa ge 9-64 Editing and De leting Accounts X page 9-66 Restricting th e Use of the Machi ne X page 9-68 Counting the Num[...]

9-62 Setup, Registration, and Use r Management > Job Accounting Enabling/Disabling Job Accounting Enable job accounting. 1 Display the screen. 1 Referring to Job Accounting Settin gs on pa ge 9-61 , display th e screen. 2 2 Enable job accounting. NOTE When the display returns to the System Menu default scr e en, logout is automatically executed [...]

9-63 Setup, Registration, and Use r Management > Job Accounting Login/Logout If job accounting is enabled, an acco unt ID entry screen appears ea ch time you use this machine. Login 1 Enter the account ID. If this screen is displayed duri ng operations, enter the accoun t ID. 2 Log in. When the screen to enter t he login user name and p assword [...]

9-64 Setup, Registration, and Use r Management > Job Accounting Adding an Account This section explains how to add a new accou nt. The following entries are r equired. 1 Display the screen. 1 Referring to Job Accounting Settin gs on pa ge 9-61 , display th e screen. 2 2 Enter the account information. [Account Name] [Account ID] Account Name Ente[...]

9-65 Setup, Registration, and Use r Management > Job Accounting 3 Check the settings. Check the settings and change or add information as needed. [Account Name] Refer to Character Entry Method on p age 1 1-7 for details on entering characters. [Account ID] Restrictions For details, refer to Restricting the Use of the Machine on p age 9-68 . 4 Re[...]

9-66 Setup, Registration, and Use r Management > Job Accounting Editing and Deleting Account s This changes the registered account information or deletes the account. 1 Display the screen. 1 Referring to Job Accounting Settin gs on pa ge 9-61 , display th e screen. 2 2 Edit or delete an account. T o edit an account 1 Press […] for the account [...]

9-67 Setup, Registration, and Use r Management > Job Accounting Restriction For details, refer to Restricting the Use of the Machine on p age 9-68 . 3 Register the account. To d e l e t e Select the account name you wish to delete and press [(Delete)] (the trash can icon). Print (Total) 10:10 System Menu/Counter. Counter Limit Reject Usage Off C[...]

9-68 Setup, Registration, and Use r Management > Job Accounting Restricting the Use of the Machine This section explains h ow to restri ct the use of the machine by account or the number of p ages available . Set when Adding an Account (see p age 9-64 ) or Editing and Deleting Accounts (see p age 9- 66 ). The items that can be restricted dif fer[...]

9-69 Setup, Registration, and Use r Management > Job Accounting 1 Select the item to limit. [T ot al] selected for Copier/Printer Count [Individual] selecte d for Copier/Printer Coun t 2 Select a restriction method. If [Counter Limit] is selected, press [+], [-] or numeric keys to select the number of pages, an d press [OK]. Add - Confirmation 1[...]

9-70 Setup, Registration, and Use r Management > Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Coun ts are classi fied into T otal Job Accounting and Each Job Accounting. A new count can also be sta rted afte r resetting the count dat a which was stored for a cert ain period of time. T ypes of the c[...]

9-71 Setup, Registration, and Use r Management > Job Accounting 2 V iew the number of pages. T o reset t he counter Total Job Accounting - Printed Pages 111 10:10 System Menu/Counter. Copy (Full Color) Copy (Total) Printer (B & W) Copy (B & W) 222 333 1/3 End 111 Job Accounting Set... - Total Job Accounting 10:10 System Menu/Counter. Sca[...]

9-72 Setup, Registration, and Use r Management > Job Accounting Printing an Accounting Report T otal p ages counte d at all relevant account s can be p rinted as a n accountin g report. Reports have dif ferent format s depending on how th e count of co piers and printers is administered. For count by paper size, page counts will be printed by pa[...]

9-73 Setup, Registration, and Use r Management > Job Accounting 3 Print report s. GB0461_02 Job Accounting 10:10 System Menu/Counter. Print Accounting Report < Back 1/2 On Total Job Accounting Each Job Accounting User Login/Job... - Job Accounting Settings 2 1[...]

9-74 Setup, Registration, and Use r Management > Job Accounting Job Accounting Default Setting Sets defa ult settings related to job accounting. Display the screen. 1 Referring to Job Accounting Settin gs on pa ge 9-61 , display th e screen. 2 Setting Items Item Description Apply Limit This specifies how the machine behaves w hen the counter has[...]

9-75 Setup, Registration, and Use r Management > Job Accounting Count by Paper Size This counts the number of p ages used for spec ific paper sizes (for example, count the number of pages printed using A4 paper). Y ou can specify five paper sizes (1 to 5). The number of pages used for the paper sizes specified here can be referenced under [by Pa[...]

9-76 Setup, Registration, and Use r Management > Job Accounting Unknown Login User Name Job This specifies the behavior for handling th e jobs se nt with unknown login user names o r User ID (i.e . unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the proced ure when the Account ID is unknown. 1 Display [...]

10-1 10 T r oubleshooting This chapter explains the follo wing topics: T oner Container Replacement ........ .................... ................ ................ ................... ................. ...................... ... 10-2 W aste T oner Box Replacement ....... ............. ................ ............. ................. ............ ..[...]

10-2 Troubleshooting > To ner Container Replaceme nt T oner Cont ainer Replacement When the touch panel displays T oner is empty . , replac e the tone r . Installation procedures of the ton er contain er is same for every color . The procedures here re present the yellow toner container . 1 Remove the old toner cont ainer . 1 2 3 CAUTION Do not [...]

10-3 Troubleshooting > To ner Container Replaceme nt 2 Prep are the new toner cont ainer . 1 2 3 3 Inst all the new toner cont ainer . 1 2 CLICK![...]

10-4 Troubleshooting > Waste Ton er Box Replacement W aste T oner Box Replacement When the touch panel displays Check waste toner box. , replace the waste toner box. 1 Remove the old waste toner box. 1 2 2 Inst all the new waste toner box. 1 2 CLICK![...]

10-5 Troubleshooting > Repl acing Staples Replacing S t aples If a message displays in dicating that st aples have run out, the st aple cartridge holder need to be rep lenished with staples. 1 Remove the st aple cartridge holder . After th e cartridge holder returne d to the original position, open the st aple cover an d remove the cartri dge ho[...]

10-6 Troubleshooting > Clean ing Cleaning Clean the machine regular ly to ensure optimum output quality . Glass Platen Wipe the original holder , inside of the docum ent processor , and the glass plat en with a sof t cloth dampened with alcohol or mild dete rgent. Document Processor If black streaks or dirt appears in copies when using the docum[...]

10-7 Troubleshooting > Clea ning 2 Wipe the white guide.[...]

10-8 Troubleshooting > Solving Malfun ctions Solving Malfunctions The tabl e below provides general gui delines for problem solving. If a problem occur s with your machine , look into the checkpoints and perform p rocedures indicated on the following pages. If the problem pers ists, contact your Service Represen tative. Symptom Checkpoints Corre[...]

10-9 Troubleshooting > Solving Malfun ctions The background density is obtrusive. — Run [Background De nsity Adjustment]. 3-55 9-26 Copies ha ve a moire p atter n (dots grouped together in patterns and not aligned uniformly). Is the original a printed photograph? Set the original image to [Photo]. 3-53 T exts are not clearly printed. Did you c[...]

10-10 Troubleshooting > Solving Malfun ctions Paper often jams. Is the paper loaded correctly? Load the paper correctly . 3-2 — T urn the orientation 180 deg rees around in which the paper is positioned. 1-13 3-3 3-7 Is the paper of the supported type? Is i t in good condition ? Remove the paper , turn it over , and reload it. 3-2 Is the paper[...]

10-11 Troubleshooting > Solving Malfun ctions Printouts have vertical lines. Is the slit glass di rty? Clean the slit glass. 10-6 — Run [Laser Scanner Cleani ng]. 9-27 Dirt on the top edge or back of the paper . Check the machine interio r . Open the rig ht cover . If the machine interior is dirty with toner , clean it using soft, dry , lint-f[...]

10-12 Troubleshooting > Solving Malfun ctions Part of the image is periodically faint or blurred . — Press the System Menu/Counter key , [Adjustment/Maintenance], [Service Setting], [MC] and de crease the adjustment value. Decrease the adjustmen t value 1 level at a time from the current value. If ther e is no improvement after the value is de[...]

10-13 Troubleshooting > Solving Malfun ctions Perform T one Curve Adjustment. is displayed. Over long periods of use, the effects of the ambient temperature and humidity can cause color output hues to vary slightly . Run [T one Curve Adju stment]. 9-27 The color toner is empty . Do you want to continue printing in black and white ? If the black [...]

10-14 Troubleshooting > Respo nding to Messages Responding to Messages If the touch pa nel or the computer displays any of these message s, follow the corresponding proced ure. A B Message Checkpoints Corrective Actions Reference Page Acceptable staple count exceeded.* * When Auto Error Clear is set to [On], processing resu mes automatically aft[...]

10-15 Troubleshooting > Respondin g to Messages C Message Checkpoints Corrective Actions Reference Page Calibrating… — The machine is under the adjustment to maintain its quality . Please wait. — Cannot connect to Authentica tion Server .* — Set machine time to match the server ’s time. 9-24 — Check the domain name. 9-34 — Check th[...]

10-16 Troubleshooting > Respo nding to Messages D E Cannot staple at the specified position. Have you selected a position that cannot be stapled? Press [Paper Selecti on] to select the available paper . Press [Continue] to pri nt without using S t aple function. — Cannot staple the following paper .* Did you select a paper size/type that canno[...]

10-17 Troubleshooting > Respondin g to Messages F Message Checkpoints Corrective Actions Reference Page Failed to send the fil e information. Is the machine and the PC to which the scanned image is to b e sent connected to the network? Check the network and SMB settings. - The network cable is connected. - The hub is no t operating pro perly . -[...]

10-18 Troubleshooting > Respo nding to Messages I J K Message Checkpoints Corrective Actions Reference Page Incorrect account ID.* * When Auto Error Clear is set to [On], processing resu mes automatically after a set amount of time elapses. — The account ID was incor rect when processing the job externally . T he job is canceled. Press [End]. [...]

10-19 Troubleshooting > Respondin g to Messages M Message Checkpoints Corrective Actions Reference Page Machine failure. Is the expansion memory replaced? The memory is not installed correctly . Reinstall the memory . 11 - 3 — Internal error has occurred . Make a note of the error code displayed on the touch panel, and contact your Service Rep[...]

10-20 Troubleshooting > Respo nding to Messages P R Message Checkpoints Corrective Actions Reference Page Paper is left. — Remove paper from the document finisher . — Paper jam. — If a paper jam occurs, the machine will stop and the location of the jam will be indicated on the touc h panel. Leave the machine on and follow the in struction [...]

10-21 Troubleshooting > Respondin g to Messages S Removable Memory is full.* — Job is canceled. Press [End]. Insufficient free space in the removable memory . Dele te unnecessa ry files. — Remove originals in the document processor. Are there any originals left in the document processor? Remove ori ginals from t he docume nt processor . — [...]

10-22 Troubleshooting > Respo nding to Messages T S taple is empty .* Has any of the document finisher run out of st aples? If the staples are depleted, the machine will stop and the l ocation of staple depletion will be indicated on the touch panel. Leave the machine on and follow the instruction to replace the staple case. Press [Continue] to [...]

10-23 Troubleshooting > Respondin g to Messages U W Responding to Send Error Message Checkpoints Corrective Actions Reference Page Unknown T oner Installed. Is the installe d toner cont ainer our own brand? We will not be liable for any damage caused by the use of third party supplies in this machine. 10-2 Unknown T oner Installed. PC [C][M][Y][[...]

10-24 Troubleshooting > Respo nding to Messages 1 104 Failed to send the e-mai l. Check the e-mail address. NOTE : If the address is rejected by the domain, you cannot send the e-mail. 6-20 1 105 Failed to send via SMB. Select [On] of the SMB se ttings on the Embedded Web Server RX. 2-26 Failed to send the e-mail. Select [On] of the SMTP setting[...]

10-25 Troubleshooting > Respondin g to Messages 3101 Failed to send the e-mai l. Check the authentication method s of both the sender and the recipient. — Failed to send via FT P . Check the network. • The network cable is connected. • The hub is not operating properly . • The server is not operating properly . 3201 Failed to send the e-[...]

10-26 Troubleshooting > Clear ing Paper Jams Clearing Paper Jams If a paper jam occurs, the touch panel w ill display Paper Jam. and the machine will stop. Refer to thes e procedures to remove the jammed p aper . How to read the screen Jam Location Indicators Detailed p aper jam positions are as follows. Refer to the indicated page number to rem[...]

10-27 Troubleshootin g > Clearing Pape r Jams Multi Purpose T ray Follow the steps below to clear paper jams in the multi purpose tray . Inside the Right Cover 1 Follow the steps be low to clear paper jams inside th e right cover 1. 1 2 Caution The fixing unit is extremely hot. T ake suffic ient care when workin g in this area, as there is a dan[...]

10-28 Troubleshooting > Clear ing Paper Jams 3 Cassette 1 Follow the steps below to clea r paper jams in cassette 1. Inside the Right Cover 3 Follow the steps below to clear p aper jams inside the right cover 3. 1 2[...]

10-29 Troubleshootin g > Clearing Pape r Jams Cassette 2 or 3 Follow the steps below to clear paper jams in casse tte 2 or 3 . Optional Document Finisher Follow the steps below to clear p aper jams in the optional document fin isher . 1 2[...]

10-30 Troubleshooting > Clear ing Paper Jams Optional Document Finisher S t aple Jam Follow the steps be low to clear staple jams in the optional docu ment finisher . 1 2 3 Bridge Unit Follow the steps below to clear p aper jams in the b ridge unit.[...]

10-31 Troubleshootin g > Clearing Pape r Jams Document Processor Follow the steps be low to clear paper jams in the docume nt processor . 1 2 3[...]

10-32 Troubleshooting > Clear ing Paper Jams[...]

11-1 11 A ppendix This chapter explains the follo wing topics: Optional Equipment ........... ............. ................. ............ ............. ................. ............ ............. ....... ................ ....... 1 1-2 Overview of Optional Equipment ................. ... ....... ............. ................ ............. .......[...]

11-2 Appendix > Optio nal Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is availab le for the machine. Expansion Memory DF-470 Do cument Finish er PF-471 Paper Feeder (double cassette) PF-470 Paper Feeder (single cassette) F AX System (U) F AX Kit IB-50 Gigabit Ethernet Board Card Authentication Kit[...]

11-3 Appendix > Optional Equipment PF-470 Paper Feeder (single cassette) An additional cassette identical to the mach ine’s cassettes can be installed in the machine. Paper cap acity and loading method are the same as Cassette s 1. PF-471 Paper Feeder (double cassette) T wo additional cassettes identical to the machine’ s casset tes can be i[...]

11-4 Appendix > Optio nal Equipment 2 Remove the covers. 3 Replace the memory module. 1 Carefully push the two socket clamps straight up out of the socket, and remove the memory modu le. 2 Remove the memory module from it s packag e. 3 With the memory co nnection term inal pointing tow ard the socket, align the cut-ou t part with the socket t er[...]

11-5 Appendix > Optional Equipment IB-50 Gigabit Ethernet Board The Gigabit Etherne t Board provides a hi gh -speed connection for the Gigabit-per- second interface. Since the kit was designed to work with TCP/IP and NetBEU I protocols, in the same wa y as the main unit, it fu lfills the network printing demands on Windows, Macinto sh, and UNIX [...]

11-6 Appendix > Optio nal Equipment 2 S t art using an application. 1 Select the desired applica tion and press [Activate]. 2 Select [Of ficial] and enter the license key using the numeric keys. Some applications do not require you to enter a license key . T o use the application as a trial, select [T rial]. IMPORT ANT If you change t he date/ti[...]

11-7 Appendix > Character Entry Method Character Entry Method T o enter characters for a name, use the on-display keyboard in the touch p anel following the step s as explained below . Entry Screens Lower-case Letter Entry Screen NOTE QWERTY , QWERTZ and AZER TY are available a s keyboard layout s the same as a PC keyboard. Pr ess the System Men[...]

11-8 Appendix > Character Entry Meth od Upper-case Letter Entry Screen Number/Symbol Entry Screen No. Display/ Key Description 13 [ S ]/ [ T ] T o enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to vie w other numbers or symbols to enter . Input: Limit: < Back Next > Cancel AB Del. 2 32 ABC A/[...]

11-9 Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘L ist A-1’ for an example. 1 Enter 'List', (sp ace). T o shift from lower case to upper case letters, press [a/A]. T o shift from upper case to lower case letters, press [A/a]. 2 Enter 'A-1'. T o enter numbers or symb ols, press [A[...]

11-10 Appendix > Paper Paper This section explains th e paper that can be used in the paper sour ce. For the media type that can be used in the paper source, refer to Media T ype Setting on page 9-1 1 . Cassettes Multi Purpos e tray Supported p aper sizes No. of sheet s Ledger , Letter-R, Letter , Legal, S t atement-R, Ofici o II, A3, A4-R, A4, [...]

11-11 Appendix > Paper Basic Paper S pecifications This machin e is desi gned to print on standard co py paper as used in regular ('dry') copi ers and page prin ters such a s laser printers. It also supports a va riety of other types of pa per that conform to the sp ecific ations given in this append ix. Be careful when choosing p aper[...]

11-12 Appendix > Paper Supported Paper Sizes Paper of the following sizes is supported by the machine. Measurement s in the tabl e take into account a ±0.7 mm d imens ional accuracy for len gth and width . Corner angles must be 90°±0.2°. Smoothness The pape r surface should be smooth, bu t it must be uncoat ed. With paper tha t is too smooth[...]

11-13 Appendix > Paper Moisture Content Paper moisture content is the ratio of mo isture to dryness expressed as a percent age. Moisture af fects h ow the paper is supplied, the electrostatic changeability of the paper , and how the toner adheres. Paper moisture content vari es depending on the relative humi dity in the room. High relative humid[...]

11-14 Appendix > Paper S pecial Paper This section describes pr inting onto special pape r and prin t media. The following pa per and media can be used. • T ransparencies • Preprinted paper • Bond pa per • Recycled pape r • Thin pape r (from 52 g/m² to 64 g/m² or less) • Letterh ead • Colored pa per • Prepunched p aper • Enve[...]

11-15 Appendix > Paper Label Be sure to fe ed labels from the multi purpose tray . For selecting labels, use e xtreme care so that the adhesive ma y not co me in direct conta ct with any part of the machin e and that the labels are not easily pee led from the carrier shee t. Adhesives that stick to t he drum or rollers and peeled labels remainin[...]

11-16 Appendix > Paper Hagaki Before loading Hag aki into the multi pur pose tray , fan them and align the edg es. If the Hag aki paper is cur led, straighte n it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufukuhagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on[...]

11-17 Appendix > Paper Recycled Paper Recycled paper must conform to the specifications listed on the page 11 - 11 ; h owever , its whiteness may be c onsidered separately . Coated Paper Coated pap er is create d by treating the surface of the base pa per with a coati ng that provides hig her printing quality th an plain paper . Coated pape r is[...]

11-18 Appendix > Specifications S pecifications Common functions IMPORT ANT Specif ications are subject t o change without notic e. Item Description 206ci 256ci T ype Desktop Printing Method Electrophotograph ic four color (CMYK) printing using tandem (4) drum system Image Write System Semiconductor laser and el ectrophotography Paper Weight Cas[...]

11-19 Appendix > Specifications Copy functions Weight (with toner container ) Approx. 176 lb/Approx. 80 kg S p ace Required (W × D ) 34-7/16×23-1/4", 874× 590 mm (Using multi purpo se tray) Power Source 120 V S pecification Model:120 V (60 Hz, 12 A) 230 V S pecification Model: 220 to 240V (50 Hz/ 60 Hz, 7.2 A) Options Paper feeder (singl[...]

11-20 Appendix > Specifications Printer functions Scanner Item Description 206ci 256ci Printing S p eed Full color Black an d White Full color Black and White Letter/A4 20 sheets/min 20 sheets/min 25 sheets/min 25 sheets/min Letter-R/A4-R 14 sheets/min 14 sheets/min 17 sheets/min 17 shee ts/min Ledger/A3 10 shee ts/min 10 sheets/min 13 sheets/mi[...]

11-21 Appendix > Specifications Document Processor Paper Feeder (single cassette) (option) Paper Feeder (double cassette) (option) Item Description Original Feed Method Automatic feed Supported Original T ypes Sheet originals Paper Size M aximum: Ledger/A3 , Minimum: S t atemen t-R/A5-R Paper Weight 45 to 160 g/m² (duplex: 50 to 120 g/m²) Load[...]

11-22 Appendix > Specifications Document Finisher (option) Environment al Specifications EN ISO 7779 Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 777 9. EK1-ITB 2000 Das Gerät ist nicht für die Benutzun g im unmittelbaren Gesicht sfeld am Bildschirma rbeitsplatz vorgesehen . Um störende Reflexionen am Bildschir[...]

11-23 Appendix > Glossary Glossary Auto Form Feed Timeout During data transm ission , the machine may s ometimes have to wait until receiving the next data. Th is is the auto form feed timeout. When the preset timeout passes, the machine automatically put paper out. However, n o output is performe d if the last page has no data to be printed. Au[...]

11-24 Appendix > Glossary d pi (dot s per inch) A unit for resolution, representing the number of dots printed per inch (2 5.4 mm). EcoPrint Mode A printing mode tha t helps save toner. Co pies made in this m ode are thus lighter tha n normal. Enhanced WSD Our proprietary web services. Emulation The function to interpret and execute other printe[...]

11-25 Appendix > Glossary Multi Purpose (MP) T ray The paper supply tray on the right side o f the machine. Us e this tray instead of the casse ttes when printing onto envelopes, Hagaki, transparencies, o r labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update fr om NetBIOS. It enables more ad van[...]

11-26 Appendix > Glossary St atus Page The page lists machine condition s, such as the memory capacit y, total number of prints and scans, an d paper source settings. Subnet Mask The subnet mask is a way of augmenting the network addres s section of an IP address. A subnet mask represents all network ad dress sec tions as 1 and all hos t address[...]

Index-1 Index Numerics 2-sided/Book Original 3-37 A Address Book Adding a Contact 6-27 Adding a Group 6-31 Editing and Deleting 6-34 Adjustment/M aintenance Auto Color Correction 9-26 Background Density Adj. 9-26 Calibration 9-27 Color Registration 9-26 Correcting Bla ck Line 9-26 Density Adjustment 9-26 Display Brightness 9-26 DP Adjustment 9-27 D[...]

Index-2 Destination 6-17 Checking and Editing 6-25 Choosing by One Touch Key 6-19 Choosing from the Address Book 6-17 Dest. Check before Send 9-16 Entering a New E-mail Address 6-20 Entry Check for New Dest. 9- 16 Multi Sending 6-26 Specifying a New PC Folder 6-21 Device Status 8-11 FAX 8-12 Printer 8-12 Removable Memory 8-12 Scanner 8-11 DHCP 11-2[...]

Index-3 L Language 9- 5 LAN Interfac e 9-23 LDAP Protocol Detail 9-21 LDAP Security 9-22 Legal Informa tion 1-6 Legal Restriction on Copying 1-5 Legal Restric tion on Sc anning 1-5 Login 3-12 , 9-63 Logout 3-13 , 9-63 Low Power Mo de 2-22 LPD Protocol Detail 9-21 M Machine Setup Wizard 2-24 Main Memory 9-24 Main Power Switch 2-4 Manual Setting (IPv[...]

Index-4 Printer Settings Color Setting 9-17 Copies 9-18 CR Action 9-18 Duplex 9-18 EcoPrint 9-18 Emulation 9-17 Form Feed T imeOut 9-18 Gloss Mode 9-18 LF Action 9-18 Orientation 9-18 Override A4 /Letter 9-18 Paper Feed Mode 9-18 Wide A4 9-18 Printing 5-1 Printing Speed 11-20 Priority Over ride 3-64 Q Quick Setup Wizard 3-26 R RA (Stateless) 11-25 [...]

Index-5 USB Interface 2-4 , 2-9 USB Keyboard Type 9-15 USB Memory Printing Documents 7-3 Removing 7-9 Saving Do cuments 7-6 USB Memory Slot 2-2 User Login Ad ministration 9- 34 Adding a User 9-38 Editing and Deleting 9-44 Enabling/Disabling 9-36 Group Authorization 9-53 Local User Au thorization 9-42 My Panel 9- 43 Obtain Network User Proper ty 9-5[...]

Index-6[...]

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First edition 20 12.4 2MYGEEN000 TA Triumph-Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany[...]