VTech VT 4121 manual

1 1. Becoming Familiar With Y our Speakerphone Congratulations! Y ou hav e purchased one of the best perf orming 4-line speaker- phones on the market! This manual is designed to f amiliarize you with the VT 4121 . T o get the most use out of your VT 4121 , we strongly recommend y ou read the man ual before using y our phone. INTR ODUCTION Display a[...]

2 PA G E • Y ou can page an individual exten- sion. P A GE ALL • Y ou can page all speakerphones si- multaneously . LINE Buttons • Allow access f or up to four (4) lines . ICM • Used to place an intercom call. MUTE (ENTER) • Mutes the microphone so the dis- tant par ty can’t hear you. Also used as “enter” dur ing progr amming. PROGR[...]

3 Caller ID Log • Up to 99 telephone numbers will be stored in the Caller ID Log for re- view , redial, save to speed dial or deletion. Message W aiting Indicator • Message LED will indicate presence of network based voice messages. (Y ou will need to subscr ibe to the V oice Messaging ser vice provided by y our local telephone company .) Deskt[...]

4 Pag e • Y ou can voice page all e xtensions or perform a single page to a tele- phone. Meet-Me-Answ er allows you to answ er an All P age from any tele- phone. A utomatic Mute may be pro- grammed to pre vent sounds in y our room from being heard while some- one makes a single page to y ou. Hold with Reminder • When you place a call on Hold y [...]

5 4. Parts Check list 1. Handset 2. B/U 3. 10 f oot handset cord 4. Wall mounting scre ws and anchors 5. A C pow er adapter 6. T wo long line cords 7. Desk/W all mount br acke t 8. Ov er the ear headset 9. Manual INTRODUCTION Handset Over the Ear Headset 10 Foot Handset Cord AC Power Adapter Wall Mounting Screws & Anchors Two long Line Cords (f[...]

6 This equipment complies with P arts 15 and 68 of the Federal Comm unications Commission (FCC) rules for the United States. It also complies with regula- tions RSS210 and CS-03 of Industry and Science Canada. Operation is subject to the follo wing two conditions: 1 . This device ma y not cause interfer- ence, and 2 . This device m ust accept any i[...]

7 FCC Part 68 The FCC requires that you connect your cordless telephone to the nation- wide telephone network through a modular telephone jack (USOC RJ11C , RJ11W or RJ14). Y our telephone company ma y discon- tinue your service if your equipment causes harm to the telephone network. They will notify y ou in advance of disconnection, if possible. D[...]

8 When using your telephone equip- ment, basic safety precautions should alwa ys be follo wed to reduce the risk of fire, electric shock and injury to persons, including the f ollowing: 1 . Read and understand all instructions. 2. Follo w all warnings and instr uctions mar k ed on the product. 3. Unplug this product from the wall outlet before clea[...]

9 d. If the product does not operate normally by f ollowing the oper- ating instructions. Adjust only those controls that are cov ered by the oper ating instr uctions, because improper adjustment of other controls may result in damage and will often require e xtensive work by a VT ech authorized technician to restore the product to normal opera- ti[...]

10 1. Site Planning Select a location where the speaker- phone will not interfere with daily ac- tivities. Y ou can choose to connect the speakerphone to as many as f our tele- phone lines. The speak er phone can be connected to two 2-line (RJ14C) modu- lar telephone jacks to accommodate all four lines . The speaker phone is f actor y- programmed f[...]

11 d. Inser t one end of the handset cord into the handset and the other end into the left side of the telephone. Place the handset in the telephone cradle. e. Plug the two long line cords into the wall jacks . Double chec k that you have not re versed the L1/L2 and L3/L4 cord connections. f. Plug the AC pow er cord adaptor into a standard 120V AC [...]

12 5. Slide the bracket do wn onto the hooks and snap into place. 6. Plug one of the line cord into the L1/ L2 jack at the bac k of the telephone. Plug the other line cord into the L3/ L4 jack. 7. Plug the AC adapter po wer cord into the bottom of the telephone. Use only the AC po wer adapter provided with the telephone. 8. P osition the telephone [...]

13 1. General Programming Guidelines • Press PROGRAM to enter the pro- gramming mode . The MUTE (EN- TER) will light steady . The display will show: • The VOLUME b uttons are used f or scrolling through the program- ming selections. • The MUTE (ENTER) button acts as “enter”. • Press HOLD to retur n to the previ- ous main menu. • Press[...]

14 3. Press MUTE (ENTER) . The display shows: 4. Press V OLUME to select the dialing mode. 5. Press MUTE (ENTER) to save . 4. Date and Time Default setting: Jan 01 FR 1:00A Y ou can program the time in either 12- hour or 24-hour (military) for mat. 1. Press PR OGRAM . 2. Press V OLUME until the display shows: 3. Press MUTE (ENTER) to program the mo[...]

15 4. Press MUTE (ENTER) again. The display sho ws: 5. Press V OLUME to choose the setting. 6. Press MUTE (ENTER) . T o continue programming the remain- ing lines press V OLUME and then perform steps 4-6. 6 . CO Line Ring T one Default Setting: 1 Range: 1-4 Y ou can choose one of four different ringing tones for your telephone. The selection chosen[...]

16 1. Press PROGRAM . 2. Press V OLUME until the display shows: 3. Press MUTE (ENTER) ,The displa y shows: 4. Press MUTE (ENTER) . The displa y shows: 5. Press V OLUME to choose the setting. 6. Press MUTE (ENTER) to sav e. T o continue programming the remain- ing lines press V OLUME and then perform steps 4-6. 9. A utomatic Line Selection Default S[...]

17 11. A uto Mute Enable/Disable Def ault Setting: Disable This feature pre vents unauthorized eav esdropping when someone makes a single page to you. Note: F o r intercom page with handsfree reply at your e xten- sion, Auto Mute m ust be set to Disable . 1. Press PROGRAM. 2. Press V OLUME until the display sho ws: 3. Press MUTE (ENTER) . The displ[...]

18 4. Dial the number (digi) y ou want to store. 5. Press MUTE (ENTER) to sav e. Repeat step 2 and press another speed dial b utton to continue programming speed dial numbers . 13.2 Storing a Caller ID Number 1. Display the n umber in the caller ID list. (Refer to Caller ID Oper ation). 2. Press PROGRAM. 3. Press the SPEED DIAL button. 4. Press MUT[...]

19 For y our reference , here is the default v alue list: Extension ID: 12 Call forw ard: Disable Ringer On/Off: “on” f or each co line Ringer T ype: T ype 1 Dela yed Ring: Disable Co T r unk Connection: Connected for each line Line Preference: CO #1 A uto-Mute: Disable T one/Pulse dialing: T one Dialing Flash Length: 700 mili-seconds LIU Detec[...]

20 1. Lamp (LED) Operation Line Buttons Off • Lamp is off when the line is not be- ing used. On steady • Lamp is on if the line is being used by another e xtension. Wink • Lamp will “wink” to indicate the line you are talking on. Slow flash • Lamp flashes slowly when an in- coming call is ringing or you receiv e a transf erred call. Fas[...]

21 Slow Flash • Lamp will slowly flash when y ou hav e new T elco voice messages (subscription required.) Fast Flash • Lamp will flash quickly when the speakerphone is ringing. On steady • Lamp will light steady when the speakerphone is in the Do Not Dis- turb mode. Off • Lamp is off if there are no new mes- sages and the Do Not Disturb mod[...]

22 8. Making an Outside Call Each VT 4121 speakerphone may hav e four (4) outside lines progr ammed for direct access and dialing. 8.1 Using the Handset 1. Lift the handset. (If you ha v e Auto- matic Line Selection enabled, the telephone will automatically select a line-proceed to Step 3 ). 2. Press a line button. 3. Dial the telephone number . Th[...]

23 2. Hang up. Press ICM . If you want to mak e an intercom call without autotransf err ing the line or simply hang up the handset and the line will remain on hold. 11. Retrie ving a Call on Hold When you place a call on Hold at y our speakerphone you will hear a brief re- mainder tone after 30 seconds. T o retrieve a held call press the line butto[...]

24 (DND) mode , you will hear DND tone. Note 2: If y ou do not perf or m Step 3 abov e within approximately 10 seconds, the intercom will be released. 12.3 Using the Direct Station Buttons The speed dial buttons are also preprogrammed f or use as Direct Sta- tion Selection (DSS) buttons. Y ou can access extensions 11 through 22 b y simply pressing [...]

25 2. Dial the e xtension number where you will tr ansfer the call (or press a DSS button ). For instance , if yo u want to tr ansfer a call to e xtension 15 the display will sho w: Note 1: Y ou will hear a single tone if the call has transf erred. Note 2: Y o u will hear a transf er re- minder tone e very 30 seconds if the transf er isn’t answer[...]

26 20 answ ers: 4. Press CONFERENCE . The display shows: 5. Hang up to end the conference . Note: When you hang up e xtension 20 will still be connected to the line until that e xtension hangs up. 19. P aging 19.1 P a ging Another Speakerphone 1 . Lift the handset. 2. Press PA G E . The displa y shows: 3. Dial the desired intercom number . For inst[...]

27 19.5 Receiving a V oice Pa ge to All Speakerphone Extension. For e xample, if e xtension 12 sends a V oice P age to all telephones in the sys- tem, the extension telephone will show: 19.6 Meet Me Answer to All P ag e Press PA G E or P AGE ALL to ans wer the page. For instance, if e xtension 12 performs an All P age, the display shows: 20. Do Not[...]

28 seconds, and then dial the number again. 4. When you hear ringing, lift the hand- set to speak. Note: The MUTE lamp lights steady when the Auto Busy Redial f ea- ture is activ ated. The SPEAKER lamp will flash slowly during di- aling attempts, and quic kly dur- ing dialing. 24. Last Number Redial T o dial the last number dialed from the telephon[...]

29 3. Dial the remaining numbers to be dialed in the tone mode. Note: When you hang up the tele- phone will return to the pulse dialing mode. 28. Messa ge W aiting Light If you subscribe to voice mail service from your local telephone company , the LED to the right of the Caller ID keys will flash when someone has left a mes- sage for y ou. This f [...]

30 IMPORT ANT : Y ou m ust subscribe to Caller ID service pro- vided by your local telephone compan y on each line y ou wish to receive call inf orma- tion. 1. Caller ID Buttons There are five (5) b uttons used to ac- cess Caller ID functions: CID • T o switch between m ultiple caller ID screens during 2 or more r inging calls. • T o mov e back[...]

31 caller . Other telephone companies may only provide the number of the calling par ty . Note 1: When the VT 4121 is con- nected behind a PBX or ke y system, the caller ID features cannot be used. 3.1 Receiving a Name and Number Call The display will sho w the caller ID in- formation typically after the first ring: Where: L1 is the r inging line n[...]

32 3.5 Receiving a Call from Outside the Calling Area If a caller is outside of your Caller ID area: 4. Reviewing Calls in the Caller List Inf or mation f or a maximum of ninety- nine (99) calls will be maintained. If more than 99 calls are received, the new est call will replace the oldest call in the list. 1 . Press or . The display will show the[...]

33 6. Delete the Entire Caller ID List Y ou can delete the entire Caller ID List by pressing ERASE while vie wing the total calls/new calls displa y . 7. Dialing a number f orm the Caller ID List Y ou can dial a number from the Caller ID list while in the revie w mode. 1 . Select a Line K ey (L1-L4); 2 . Dial any required prefix (1); 3 . Press DIAL[...]

34 The Speakerphone is equipped with an auxiliar y data por t on the back panel as shown: The auxiliar y data por t can be used to connect an y standard single line device to line 4 for basic line service. This is par ticularly useful for notebook PC modem con- nections, as well as f ax machines or other single line telephone de vices. A UX D A T A[...]

35 MAINTENANCE T AKING CARE OF Y OUR TELEPHONE. Y our VT4121 contains sophisticated electronic par ts, so it m ust be treated with care. A v oid rough treatment Place the handset down gently . Save the original packing materials to protect your telephone if you e ver need to ship it. A v oid water Y our telephone can be damaged if it gets wet. Do n[...]

36 WHA T DOES OUR W ARRANTY COVER? • An y defect in material or workmanship . FOR HO W LONG AFTER THE ORIGINAL PURCHASE? • T o the or iginal purchaser only - ONE YEAR. WHA T WILL VTECH DO? • At our option, repair or replace your unit. HO W DO I SEND MY UNIT , IN OR OUT OF W ARRANTY? • In the U .S. Call VTECH Communications customer service [...]

37 VT 4121 Speakerphone Physical: Modular , Desk/ W all Mounted, High/Low Angle Stand P o w e r : Class 2 T rans- former Input: 120V AC, 60Hz, 7W Output: 12VDC, 400MA (milliamps) Electrical: 4 CO/PBX Lines, 2 Wire , Loop Star t, 600 Ohms, 24/ 48VDC Ringer Equivalence: 0.3B Mechanical: 2 Each RJ-14C Jacks Line 4 A uxiliar y Jack 2.5mm Headset Jack P[...]

38 Wa ll Mounting T emplate Use this template when wall mounting your base unit. T o mark the positions of the mounting screws, hold this template against the wall, and press a pencil or pen point through the center of each crossmark. NOTE: Select a spot where you can screw into a wooden stud within the wall. The mounting screws will not hold secur[...]

39 T ABLE OF CONTENTS INTRODUCTION .................................................................................................. 1 Becoming familiar with y our speakerphone ......................................................... 1 The display ....................................................................................................[...]

40 T ABLE OF CONTENTS Making an Outside Call ........................................................................................ 21 Using the Handset .......................................................................................... 22 Using the Speakerphone/Headset ................................................................. 22 A[...]

41 Receiving a Call ................................................................................................... 3 0 Receiving a Name and Number Call .............................................................. 31 Receiving Multiple Calls ................................................................................. 31 Receiving a Numbe[...]

42 ISSUE 0 Is a trademark of VTECH COMMUNICATIONS LTD.., a member of THE VTECH GROUP OF COMPANIES. Distributed in the U.S.A. by VTECH Communications, Beaverton, OR, 97008. Copyright 1999 for VTECH COMMUNICATIONS LTD.. VTECH COMMUNICATIONS LTD.[...]